2022-05-19-SBFRC-min - Laserfiche WebLink

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RECEIVED 2022 07 Juin, 1 00 Ipin't Ad Hoc Stone Building Feasibility/Reuse Committee TOWN CLERK Town of Lexington, MA LEXINGTON MA May 19, 2022 8:00 AM MINUTES Attending: Jaclyn Anderson, Cristina Burwell,Jeff Howry, Mark Manasas, Melinda Nasardinov„ Anne Grady, Lester Savage (left 9:00) Absent: Carolyn Goldstein, Suzie Barry (Cary Library Trustees Liaison), Doug Lucente (Select Board Liaison), Meg Muckenhoupt (Appropriations Comm. Liaison), Paul Smyke Guests: Elaine Ashton,JaneL Showalter, David Kanter (Vice Chair and Clerk of the Capital Expenditures Committee),Jill Hai (briefly at about 8:50 to answer SBFRC questions) Recording Secretary: Cristina Burwell The meeting began at 8:05 with an online Roll Call & Reading of the Statement on Use of Virtual Meetings. There were no minutes provided to vote on. The Select Board meeting was confirmed for May 23rd at 7:50, with thirty minutes allotted to the Stone building. The final report was unanimously approved, with the addendum to add into Community Conversations that we met with the Library Trustees who had no objections, to include in the appendices the most recent letter of support by Sabine Clark, and the Decision Making Outline for the Use of the Ellen Stone Building presented at the recent Trustees meeting - as motioned by Mark, and seconded by Cristina. The Decision Making Outline for the Use of the Ellen Stone Building document that was circulated for the Trustees meeting was highlighted as an oversight that could have helped the SBFRC prepare a slightly different presentation to the Trustees. This document, and follow-up seem to imply that the town charter in 1968 assigned responsibility for the building maintenance and operation to the Town Manager. It was observed that if the Trustees are really just programming oversight, and the Town is really responsible for the building, that they will need to put it on the Capital Plan (however it currently is not) ... thus emphasizing the need to understand who is responsible for the building. David Kanter indicated his surprise that the SBFRC would propose a final report that has not encompassed all of the outcomes of each of the aspects that were looked at, including the hiring of personnel - thus not really being ready as a final report. Elaine indicated that she 1