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Home My WebLink About2022-05-16 SB Work Session Packet - Released SELECT BOARD MEETING Monday, May 16, 2022 Conducted by Remote Participation* 7:00 P M AGENDA CONSENT AGENDA 1. S elec t B o ard C o mmitte e Ap p o intment ITEMS FOR INDIVIDUAL CONSIDERATION 1. Discuss Select Board Meeting Participation- Hybrid Options 7:OSpm 2. Update on Committee Database Management 7:25pm 3. Update on Interim Select Board Committee Appointment Process 7:40pm 4. Discuss Select Board Committee Liaison Assignments & Responsibilities 7:SSpm 5. Discuss S elect Board Goals & Implementation 8:25pm 6. Planning Discussion for Select Board Retreat 8:45pm 7. Update on American Rescue P lan Act(ARPA) 9:OOpm ADJOURN 1. Anticipated Adjournment 9:30pm *An Act Extending C ertain C O VID-19 Measures: http s://www.mas s.gov/s ervic e-details/up dated- guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-covid-l9-measures Membe�s of the public can view the meetz'ng webina�f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meetz'ng: https://us06web.zoom.us/j/84700467157?pwd=Y0xwT25BN0EyZ 1NLS DZsdHZWcWxiZz09 iP ho ne o ne-tap: +19294362866„84700467157# or+13017158592„84700467157# Telephone:+1 929 436 2866 or+1 301 715 8592 or+1 312 626 6799 or+1 669 900 6833 or+1 253 215 8782 or+1 346 248 7799 Web inar I D: 847 0046 715 7 Passcode: 125017 The next regularly scheduled meeting of the S elect Board will be held on Monday, May 23, 2022 at 7:OOp m via remo te p artic ip atio n. Hea�ing Assistance Devices Available on Request � All agenda time and the o�de�of items a�e apprnximate and � � �,�,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Committee Appointment PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.1 S UMMARY: The Select Board is being asked to appoint Charles Hornig as the Planning Board Member to the Housing Partnership Board effective immediately to fill an unexpired term set to expire on September 30, 2024. He would b e filling the unexp ired term o f B ob P eters, who b ec ame C hair o f the P lanning B o ard at its meeting o n Wednesday, May 4, 2022. SUGGESTED MOTION: To ap p o int C harle s H o rnig as the P lanning B o ard M emb er to the H o us ing P artners hip B o ard e ffec tive immediately to fill an unexpired term set to expire on S eptember 30, 2024. Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 5/16/2022 ATTACHMENTS: Description Type ��m�m��:��c��m�c��.�.��.�..��;�;��M�I��.�:..::��u��:��'ar��,�fm��°��.�~c� �„ .��:�� .��&��.� ��m�:��°��m�� ... ��,� Town of Lexington � �� ,�,"� �� Robert D.Peters,Chair �� '� � �"�� PLANNING BOARD ��"� � Michael Schanbacher,Vice Chair �'��. ta"�"� �� "�°9 1625 Massachusetts Av�nue Melanie Thompson,Clerk � � � � ��. ��'�I �»�� !� Lexin ton MA 02420 R r r h ,�� ; � � ��,p� g � obe t C eec � '�� ,��°� "� ;��`"�� Tel(781) 698-4560 Charles Hornig ,�, �m'�^` %`,I- '"�w�" " � lannin lexin tonma. ov `� '� p �� Michael Leon,Associate ��,. ° �� r,� , ��`� www.lexin tonma.�ov/plannin� � ��,��`�^� - May 6, 2022 Kim Katzenback Select Board office Lexington, MA Re: Planning Board nomination to Housing Partnership Board Dear Ms. Katzenback: At the meeting on May 4, 2022, the Planning Board voted to recommend Charles Hornig, as its representative (Voting Member) to the Housing Partnership Board to fill the unexpired term for Robert Peters effective immediately. Sincerely, Lori Kaufman Department AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Discuss Select Board Meeting Participation- Hybrid options PRE E TER• ITEM S N . NUMBER: Board Discussion I.1 S UMMARY: T his is a dis c us s io n regarding the timing o f return to in-p ers o n meetings and what tec hno lo gy and o ther accommodations would be best. We will be joined by Tim Goncalves, Director of Innovation and Technology and Vince Lerow,AV Technician/Event Manager to answer any questions T he two questions for discussion tonight are 1) S hould We return to in p ers on meetings, with the pub lic invited in p ers on, prior to July 15 and 2) W hether b efo re o r after July 15, what tec hno lo gy and o ther accommodations do we need, to allow for hybrid access once the public is invited to p artic ip ate in p ers o n. T he c o ns id eratio ns are b o th fro m an equity o f opportunity and a health perspective. 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S taff fro m the To wn Manager's O ffic e, S elec t B o ard O ffic e, To wn C lerk's O ffic e and I T D ep artment have p artic ip ated in d emo s fo r two d ifferent p ro duc ts, b o th intend ed to help lo c al go vernments manage their b o ard s and committees. Kat Labrecque, Management Analyst, and Tim Goncalves, Director of Innovation and Technology, will make a presentation on the proposed solution developed by Granicus. SUGGESTED MOTION: No vo te required, this is to info rm the S elec t B o ard. 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' �w �� ,, �"' ��' ��' u��" � o�� al� id� ��u �� ;i� �`�"� ��"� ��`� ��"��d�� "��'�� ' �� !��^ � � '� f�� „��; . �a�,,, �IIIII ;�� `;��.,.� fk,,,,,,,m;�� ..�,�'�� 4,,,�.,,�� t��,,,�.1� �,,,,,,,.,�� !,,,,�i�� •� � � � � O � � � � � � � � � `� � (� O � � �� •� � � � O � V � O � �, .— � V (,f� � tn .— t� �' �' ca — c6 � � � � � � � — � � V � ca �, � � V � � � �� Q O � � O � �, � � � � c� � .— � � � � � � � O � ._ a--� 4� � � � O �� V 4� � C� � � � ._ � � � �--� •— C� � � � � � 4� � � � � � +, ca O '— � ca � •— 4� � � � > �1 � `� .— � � '— O +� — � � p � � p O c� U z � . . . . . - � c� m � �n AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Update on Interim Select Board Committee Appointment Process PRESENTER: ITEM Kim Katzenb ac k Executive C lerk& N UMB E R: � S tac ey P rizio, S elec t B o ard De artment As sistant I.3 p S UMMARY: T he S e lec t B o ard O ffic e is c urrently wo rking o n the next rec ruitment fo r the o p en vac anc ie s o n b o ard s and committees which are appointed by the S elect Board. According to the most recently updated list of current vacancies on the Town website, there are 29 openings for Select Board appointed committees and s�openings for Town Manager appointed committees. The goal is to work with the Public Information Officer to issue a recruitment campaign by the end of the week. In preparation for the recruitment, the S elect B oard O ffice has been working on revamping the application for board/committee membership. A working draft of the application has been attached as a reference. T he document has been updated in an effort to improve efficiency and to clarify expectations. Lastly, the S elect B oard O ffice is looking to include the June reappointments in the next round of recruitment until a formal process is in place. T his would include members of the Town Celebrations Committee and Subcommittee having to apply for their membership and provide a current State Conflict of Interest Law Training certificate. T his process would also be implemented in the fall. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/16/2022 7:40pm ATTACHMENTS: Description Type � �)��C,��.�.�a`��`,��m��m��,,��;��:��:��°��M��C��7im�,��; II��;��Fl� ��m�. IC��,��°�� ,� �� , ,.�� "� _ a,�� ,�' �. � W ��' ��, � y �� u�' � "� � � �i�' , �� ;� ��ir� ot �.�xir�gtonc, � �� u��tt� �n �` o � ��, �y �, u��,� -� ��; "� _ �' � �; �, �'14'�� Select Board Office Town Manager's Office TEL:781-698-4580 TEL:781-698-4540 FAX:781-863-9468 FAX: 781-861-2921 APPLICATION FOR BOARD OR COMMITTEE MEMBERSHIP To see the current list of board or committee vacancies, please visit the Town website: � �� .... ��. � �. � v � v ��.�� ,,,,,, �,,,,,,� �.�,,,,,, ��,,,,,, ��,,,,,,� �� . Attendance to a regularly scheduled meeting of the board or committee of interest is strongly encouraged when considering applying for membership. All committee meetings are open to the public and are posted .... at east 48 ours in a vance o t e meeting in our„�„��,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;�,,,�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�,�,;�,�,,�,,,�� To apply for consideration of appointment to a committee, please use the fillable form below to type in your information. Save the completed form to your computer as a document with a new file name or print it to use for submission. Your application, along with a resume or letter of interest can be emailed, mailed or dropped off to the Town Office Building. For Select Board appointed committees, please return your completed application and resume/letter of interest to the Select Board Office. For Town Manager appointed committee, please return your completed application and resume to the Town Manager's Office. If you are appointed to the board or committee for which you have applied,information from this application will be used to contact you regarding your appointment from the appointing authority as well as the Town Clerk's Office. Please do not offer information on this application you would prefer we not use. Applications will be kept on file and considered as vacancies occur for up to one year unless otherwise noted. Information regarding the meeting schedules or contact information for each board or committee can e oun on t e Town we site: .......:....:..:.........:...... � �� ;� �� If you have any questions or need more information regarding the completion of the application, please contact either the Select Board Office at 781-698-4580 or the Town Manager's Office at 781-698-4540. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Email:�,�,Il�,��1�,��ir� II� iii�..��i��or,i��,i�..........: �ir �Il�xiiir��ir�ir��,. �v .. .... ... . ............................�............................... APPLICATION FOR BOARD OR COMMITTEE MEMBERSHIP Applicants a�e encou�aged to also include a cu��ent�esume o�lette�of inte�est along with thei�submission of this application. Board/Committee of Interest (please list one): Would you like your application kept on file for up to one year? Yes: No: Full Name: Nickname: Preferred Title: Home Addres s: City: Zip: Length of Residence in Lexington(note: ZBA requirernent is a rninimurn of 8 year�s): Occupation: Work Address: City: Zip: Phone: Home: Cell: Email: Primary: S econdary: Special Training, Interests, Qualifications: How did you hear about the Committee? Have you ever attended any meetings of the Committee? Yes: No: Have you confirmed your availability to attend the Committee's meetings? Yes: No: (Fo�questions �ega�ding the Yneeting schedule,please contact the Boa�d/Comynittee via the Town website.) Do you currently serve on another Board/Committee? Yes: No: If Yes, please list Board/Committee Name(s): If Yes, please list date of most recent Conflict of Interest Law Training*: Signature: Date: �If cu��ently se�ving on anothe�Boa�d/Committee,please attach a copy of you�State Conflict of Inte�est Law Online T�aining Ce�tificate, which can be obtained f�om the Town Cle�k's Office. Email:��Il��l��.ir�...,,,,,..11.�xii.in�. ��ir�ir��,, e��or i��.ir�.�.��ir �Il�xiiir� ��ir�ir��,. �v AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Discuss Select Board Committee Liaison Assignments & Responsibilities PRE E TER• ITEM S N . NUMBER: Board Discussion I.4 S UMMARY: A draft policy on Board liaisons was presented last week and is updated and will be in your packet for discussion. Further discussion is also needed on liaison assignment process. Recommendation was made to c reate p o rtfo lio s o f c o mmitte e s Whic h wo uld ro tate amo ng B o ard memb ers at a d etermined timing. P o rtfo lio s need to b e balanc ed by time commitment and topic. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/16/2022 7:SSpm ATTACHMENTS: Description Type � ��,��;�;��Jq��°��c:�;��.�....,�� :��. IC:�,��i�;�,� � �:.��r��.�.�m�m�:,��:��.�.:..,��c��.��;��,,,,,��c��(��,��° �:��:�� IC��.�:n�� :�:��=�'w]�"��,�,.��M��c�,�(��,,,,:��°�� .��:�:��: �.�.��.� � r��°��:m��;.�:��.��a"":�� ,��c:�O�:�qy��`��,��r��.�.�;��:��,,�p �:��;��aa�� I[��.��&��.�,� Select Board Projects Jill: • Chair • Special Permit Residential Bylaw Amendment Committee (chair) • Strategic Equity Access Team (SEAT) • Cary Library Trustees Nominating Committee �oe: • Hybrid Town Meeting (general meetings and Town Meeting in particular) • Police policy(formation of"Collaboration Reform" group combining staff, Commission on Disabilities, Human Rights participants) • Waste Reduction (member of Town Manager's working group) • Financial Policy Working Group • School Facilities Master Plan ("Master Planning Advisory Committee" was created by the School Committee; not disbanded, but messages still received from Superintendent) • Executive Boa rd Li bra ry Trustees Suzie: • Board &Committee Review • Small Business Group (w/Town Manager, Doug) • 250th: o Acting Chair of Semiquincentennial Commission o Multi-Town Committee Member o State Commission Member • Executive Boa rd Li bra ry Trustees Cha i r • Town Manager Working Group Article 97 Land-LHS/Center Rec Doug: • Hybrid Meeting Technology (with Joe Pato) • LexSeeHer Monument Select Board Point Person • National Grid Pilot Project on GeoBlock Working Group (with Mark Sandeen) • LHS Land Use Working Group-Article 97 (with Suzie Barry) • Stone Building ad hoc committee Mark: • Affordable Housing Trust Study Ad Hoc Committee • National Grid Pilot Project on GeoBlock Working Group • Eversource Microgrid Working Group � � a-�-+ a-�-+ N �.�., a-�-+ a-�-+ a-�-+ a-�-+ N a-�+ � � � � � � � � � � � � � � � � � i N N � i i i i N N i i N N N � N i U U � i i i i v U i � U U U � U � � O O � O O � � � � � � � � � � � � � � m J ,_ � � J � � (n m _ m m m J J m m J J J (,/) J dJ 4A � � � qA � � � � .� � � � C.1A qA � � 4A 4A C.1A � qA 'N � _ � L 'N = 'N 'N 'N � � 'N 'N � � � L � _ Q� � N Q� C6 _ Ca � � — O O � O O � Cn � (J') Cn Cn � � Cn (� � � � � 0 � � � � � 0 � � r-I M N N M r-I r-I M M N � N N N N N N N M N r-I N N � � � N � � � � � � � � � � � � o � � a�i ° � � � � � � � � � � � � s � � � � s � s � � s s � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � — � � � — � � c.� � c.� � O O O O O O O O O O � O O O � O O O � O O � � � � � � � � � � � � � � � � � � � � � � x x � � � � � � � � � � � N � � � N � � � � � � � � � � � � � � � � � � � � � � � � � � � a � � � � � � � � o o � � � � Q Q Q � a �n o 0 0 0 0 0 0 0 0 0 0 � o 0 0 0 � o 0 � o 0 0 0 0 o m o o � o 0 0 0 o m � m m �n �o i� � � � � c� � o � � m � � o0 00 � m m � o � .-. � L o � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �a � � � � � � � c� � o � � v a� a� a� v a� � � � � � � � � � � � � � � � � � � (/') (n Cn (n f� � Cn C/) � � � � � � L L L L L Q� Q� � Q� Q� � � Q� Q� Q� Q� � Q� Q� � � � � � � � � � � � � � � � � � � � � � � � � � � m � a a a a a a a � 'i 'L � 'i 'i 'i � � }, � }, 'L � � 'L � � � � f6 fa L f6 fa fa a--+ N � t/'f fa � L Ca � i � � > > M > > > � � r-I N r-I > N M > N (� N N � � � � N N � � � O U � � � O U � v C � � � � � � � O O �+ � O O O +-+ � O � O O O O O O O O cn cn � +� cn cn cn � +� cn � cn cn cn cn cn cn cn cn .� .� ,O O .� .� .� ,O O .� � .� .� .� .� .� .� \ .� .� J J � V J J J � V J � J J J J J J � J J U O � U U � ca � � — � � U U m � .� .� Q � N N = }' � � X a-�-+ � J � �i � � � � U }' � � +, � + O o � c� O � � � �+��-+ � � � m � � � � j � +�-+ � p O O cn — N � � � � U +, � N N a--' � a--+ � �. p U > �> L }' +�-+ � �j. }' �' +� U i � � Q — }' N a.., � � � � o a a � � �N o � � � � v � o .�' � � +, _ � � Q c� +, - o m L a� N � � Ca C6 L — � e� � � N a--' �'-' .(� (, V � a--+ o � Q � � o � e � � � o Q � � �, � �� 'x � a� v � � � '� � a� � o a� }' � > > v _ o � � v o �o � u o � °� � J � � 'N 'N � � N O � � U .� � � U � � v N � � � � Q '] 2 � � � � V � cn O � 2 +, N N U � c� � � N 0 ._ � ca �. U N � p O N N N � � Q � U � O p�p 0 � � � � .� '� � � Q Q � � m� •v � m� � � � �U dJ N � N � cn i mq� � _ � � i � � 'i � � c}'n (B � � � � � 0 �cn �x �j � U 0 �X a-�-+ � � O � O L O O O � � O O � }, � � L O U c./) m � U U � U � � � U oC c./� � m C� � � � � � � � � � N � N N N N N dJ N a.�., 4J � 4J N 4J dJ 4J dJ dJ � � i � � i � � � � � � N i � L U � L � � � � � � U L O � O � O � � � � O � � O � � � � O O � O a"' (� a"' m a"' J (� m (n a"' (� (� a"' (� (n (n J a""' _ a"' m a"' � L � � � � L � L � L L � L L L � � _ � � � Q) Ca QJ .N Q� � Ca .N C6 � Ca C6 � Ca C6 Ca � � _ Q) .N N O � O � O � � � � O � � O � � � � O � O � O f� N N N N r-I N N r-I N M N N N r-I r-I N r-I N r-I r-I � � � � m� � � � � � � � � � � � i 0 N O � � � � '� � e� � > � � � � l�A � � � �` � s � � � � � s � � s � �1 � � � � � � � � � � � � � � � 3 i � N � � � � � � � � � � � � � � � � � � N � � � N �,y � � � O O O O � O O � O � O � O � O � O i � � - '� � a� � � � � � � � � � � � � � � � '� � � fB � � \ \ \ \ � \ \ � \ � \ N \ N \ fB \ � � � �� \ > � � � � � � � � � � � � � � � � � > N ._ O � +.+ � � � � � � � � � � � � � � � � � � � � � � a a a Q a � � 0 0 0 0 0 0 �n o 0 0 0 0 0 0 0 0 0 o m m � m m o 0 0 0 �ri � � � ri � � � oo � o0 00 � � � � c�a � � � � � m c�a � � � � � � � � � � � � � N � L L L L L L � L L L L � (/) � � � � � � � � � � � � � �L Q� � � � � � � �L g� � � � � (� � � � � � � � � � � � � � � � � N � � � � � � � � � � a..i N N N N N N � t/'f tn L L L L N cn � � � � N O O O O � � � .L •� � •� � � .� � �--+ �--+ �--+ �--+ .� '� Ca � � f6 a--+ � (� N cn N N fa Ca O � > > N > � N > � r-I r-I r-I r-I > > � � � � � � N N � � C � � .V � � � � � � � � � � O O O O O � O O O p p O O O O O � � N � � � N N � � � � N � � � �c6 �ca �� c6 � �c� �ca �ca '� '� �ca �ca �ca �ca �ca J J J J J � J J J = = J J J J J � U O � � N � � N N N � � Q O +_+ +_+ N +_+ v v �' _ � � � � � � U N � u o� � � � O � � V U � � U � .� O +, � � � � � U +_+ � � � � O � O O >` � � 0 U � 0 � � � � � � � v � � � J � � � � O o °� � � +� � Q Q � +, c� � � 0 p 'p +� U � +� +-+ � N ti3O Q � � o cn � w +, � � � � m L a--' U > � � a� a� � � •� +, - - _ � �,o � � °' o � � � � � r�o � X � � a � � � U o � � � 0 � +� w � � •� � � �, {� q��p U � O O U 'v� � � O •� � � N � L � � � dJ N � � � � U � c6 O • cn +-+ > > � p N ca 0� �' �� cn N � � � � � 2 — i � U � c� � '> J � � � � � Q ca 0 � � — � •� � � � � i � � U U �> � — i Q e� � � (� � � � � � O .� .� Q � � � �C � c� � ca U O O � � +�-+ �� p � � � � °; 0 � � � c.� c� L � � _ � O O _ •� x ?) � � O � v �� m� � � �O � � � U � 2 � m � � 2 � w w Z Q V � � � � N N � � � � � i ca � N � O v � � � � � �0 O � V � O � ca U � .� � � � U � O �0 � �X N J Select Board's Liaisons Guidelines—UPDRAFT—5/13/22 Select Board members serve as official liaisons to specific boards, committees, task forces, special project efforts, ad-hoc groups, commissions, and more. Select Board Liaisons are not members of the groups to which they are assigned. Select Board Liaisons Best Practices: • Select Board liaisons are appointed on a rotating basis to serve as a conduit of information between a committee and the Select Board and, where appropriate, between the committee and Town staff. • The role of the Select Board liaison is to facilitate communications and guide the Board or Committee accordingly, when necessary. • Select Board Liaisons should communicate on a regular basis with the Chair of their Boards/Committees to serve as a resource if the committee has any needs, questions, or hot button issues with which they need the Select Board's special attention or assistance, or of which the Select Board should be aware. • Select Board Liaisons should review the agenda and prior meeting minutes of each of their assigned Boards/Committees on a regular basis (ideally before the upcoming meeting) to keep current with the activities of their assigned committees. • Select Board Liaisons should make an effort to occasionally attend a meeting of the relevant board or committee but are not expected to attend each meeting. • On an annual basis, Select Board Liaisons should review the charge of the committee with the Chair, discuss if the committee is functioning effectively, and discuss the committee's work plan or upcoming objectives. • If a Board or Committee is proposing to ask the Select Board to bring an article to a Town Meeting session, the Board or Committee Chair should work with their Select Board liaison to ensure the entire Select Board is fully informed prior to voting the warrant. � f� � � � � a Q Q a a a a Q a Q m m m m m m m m a� a� � � � � � O N N rl � N M N N M rl N rl N N rl N M N � � � � a--+ .� N � N � � � � � � i � p � � � � � O � cn � .� a--+ . � � N � ++ � i � � �p c6 � � � s s s s � � s s � � � c� � � +� +� +� +� +� +� +-+ +� +� +� +� +� � L � � � � � � � � � � � � � � � � � � N O O O � O O O O O O O O � O � � �`n � � � � � � � � � � � � � � ,� � 3 a� � � � � N � � � � � � � � N � � � � cv � � � N � � � � � � � � � .= O � ++ i O " � � � � � � � � � � � � � � � � � o o Q � � a a � � Q Q � o 0 0 0 0 �n o 0 0 �n o � o 0 � e� O O a� p � O O � O � O M O � �� M � � I� � � 00 I� I� l.f) � N I� I� 00 � � O � � � � � N � � � � O � � � � � � � � � H � � � � fa f6 N � � � � f� � � (a Ca � � � � � � � � � � � � � � cn Cn � � � N � � N � � Ca � � � 41 � � � � � N N � � � � ° � � � � � � � � � � � � � U � � N N N a1 N a1 N N O �� i +� �� i �i �i � +� � �i +� (B C6 cn (B (� f6 (6 � tn � � cn > > � > > > > m � N > � � � N � � � � � � � � � � V � � � � � O O O O O O O +� � O O O O O � � � � � � � � � � � � � � �c6 �c6 �c6 �c6 �c6 �c6 �c6 �p � �� ca �ca �� J J J J J J J � U J J J J J U U � O � � � U c6 � �- �' � a� " � � � U c.�i� � � Q �, `-' � +-+ N }' v O .� +� � — � °J � � � � � � � �' � o � � � U � �� U U .+�_-+ � p N O � � � � � � N ? �' � O c! cj O � oC � e � U � U � � i � J � � � � � i � N � Q � � U Q � — — w }' � o 'N - m Q - � � � N � e,o '> 0 � Q � � � � � � ax' � � a�i0 � � � o 0 0 � w .v� Q _ a--' o � N � � � � � � •� W�0 U � O � � � � � � O }' ' `n � tti0 `n _ � � .� � �� Q .� .� g� � — � � 2 � � � 0 = � � � � � � � � �� s .� '� � � p � dJ ca Q +� m � � O — U � � N � � e � � •N � Q .� � .� � O � � O � � � c� � � •— � � � .� � � O O O O O `n � � Q � � cn 2 U U m U � � � 2 � U U U U U U U U U U � � 0 0 � � � 0 � M N N N N N N N N N N N M N r-I N N rl rl � � N � N � � � � � � � � � � i c6 � � � N � � ,� �' � � i � i � � 'i � � � � � m� � � > � � O tU0 � � � � s � � � s � � � s � � � � � � � � � � � � � � � � � � � � � � � � � � � _ � � � � � — � � _ � N � � — � _ � � � O O O � O O O O O � O O � O �y � � � O � O � O � O � � � � � � � � � � � � � � @� �i � � � � � � � �i � � � � � N � � � � � � � � � > � � � � � � � > � � � � � � � � � � � � � � � � � � � � � � � � � � Q � � Q � � � � � Q � Q 0 0 0 0 � o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o m m o 0 o m o o m m o � � � � �? � oo m io 00 � m �ri � n � � � � � � � � � � � � � � � � � � � � � � � �. �. cn cn cn � ca c6 � N � � c6 � c� � � � � � � � � � � � � � � � � N � (n N � � � L L L L � L L L L L � L Q� Q� Q� Q� Q� � � � � � � � � � � �L � � � � s s s s � s s � c� s � � � � � � � � � � � � � � � � > � � � � � m � N � N N L tn L (n � � � Q O � Q � �L � � �L � � � •L a--� � � � a--� � �i � �i fB a--+ � � � � � C6 N L � (� a--+ � c/) C6 i > � N > N N N � r-I M N > � N r-I > M � � � � N � � N � � � U V � � � � � � � � � � V � � O +� � � O O O O O p O O O O � O O � � � � � � � � N N � � � � N � N .� �� O � .� .� .� .� .� �c6 .� .� .� .� � .� .� \ J � U � J J J J J = J J J J � J J � � � U � Q � V � � � � � N � V � � � U � � +-' � � � � � � N � � 0 � +� o � a� � a� � � °� N � ° > � +� U � L � � U +J N � U �' � �, � � � c� a� a� c°� Q +� � � o Q � � o }' � � � � � O � 'j � � U U � � �� j. O +-+ � U N p � � � � � � � � pp � O 'n +� U � Q Q O � � O � v t�p � m� U � i i � cn O � � — V O •— L � O Q � — � — �i � � �, � V � �X L }, � +-+ � � i — � i � >, N J � O � s � .� O � � U m � � � � � � cn �, a� � � U cn o N � 'j � i U p v � � cn +� +� > �� N � � V �' � � O � U '� c� p c� N N � � � �O � � � a U = � � � � � � � � � p Q � _ O � +� � � a,° � � � � � � � a' � � >, °' �' � .N a� L � � �o � cn � � � U � � U w � C� � � m � Z m 'Z3 '� '� 'Z3 Z'3 Z'3 � � +� � � +� � � � � � � c6 ft3 c6 (C3 c6 c� N N � N N � W � L � � Q � � � � � � � � � N N � N � � C� '� 00 "{� C� �� m' �{� CD '� m �� — � � � � W +�' � +� S +� � +� S +� � +� �i f6 � � � � � � � J � V � U � U v U � V � V iX O N O N w U � ' U � '— � C6 C6 (� 'C/'I (�/') C/'I' C/') C/'I OC OC J �C OC J r--I rl M N rl M N rl � C..� � � � � � � � � � � � � 0 � � � � � � � � � . � � � � � � Q � o 0 � o0 � � � � � � a� � � � � a�o � � N' � N �' � � i � N O O' � � � c� .c6 c�i� � > rl � N � � N �' O u O U O' u � 't�.� O v � � � O � � � � � � � � � � ,�,, ,� O Q O � — � � � � cn J' '� �V � �V C� � C� � C� Q J .� J � U � U � � � N }' � � � � � O � � U � N 0 i �' � U � � � � L � � �� O O � O � ' � � �N •� Q U � -+E_-�+ O .� � � � � � � ++-+_-+ U � Q N '� �� .� ' � '`Q O � � � � � � N cNi� (,>; � � — Q � 0' � ,E,3,, �„�,, '� � � � c� � � O c/� � -� +� � v � � � � � � '� � > > N i O p �� cn N — p' :E_, f�3 ' �', V c�'n 0� �� 0 Q L3' (t3 �C p — °� � � U = Cll' 'i W U; (x3 � � � � � � — pC' �3 _ _ V V o o � .� � � � 'L 'i ' � ; �'' p 0 �; c� C� � � � � �' � � , U cn cn � � m� 0� �-° �-° � � � �— a � � _ _ � w c� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Discuss Select Board Goals & Implementation PRE E TER• ITEM S N . NUMBER: Board Discussion I.5 S UMMARY: S elec t B o ard go als were e s tab lis hed during o ur retreat las t fall, this evening we are to vo te to ac c ep t the rep o rt. Discussion tonight is to create and adopt initiatives to implement the goals established as well as designate a c hamp io n fo r e ac h go al. S taff have s ub mitte d a s erie s o f initiative s they have c reated, whic h are attac hed. T he other item is to discuss check in dates for updates on progress. One proposal is to designate 30 minutes at each monthly Work session for updates and discussion on one (or more) goal(s). This will keep the work in front of us and keep us evaluating progress and any needed refinements. T here is an attac hment fro m s taff id entifying ho w their d ep artments have aligned with the S elec t B o ard's go als. SUGGESTED MOTION: Mo ve to ac c ep t the S e lec t B o ard G o al S etting R ep o rt fro m the O c to b er 2 021 R etreat. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/16/2022 8:25pm ATTACHMENTS: Description Type � ]q��:n��:��u��i��.��.��,��:��1�.��"�',��,�I�:�w��.„��:�:m�� °��r�� I:�-��;��:�� IC��„��f�� :m��:��;��a��r��:��.�.��"��.�:m��;�� .��.��: II��,��.� � ��.�:��=�"�°�:��..�� :�.�v��° II�� / I`� � - uWv'�y°y` f �'M'�;; ° . � ry �� y� ,,�yi " , �,,,. �.rc '� i I� �� p.. .. � . �w� p��ni�irv�m ri�r�a�wu�m�pr �, �, �II ;f � � , I .i .. �� 1� � ;�� v� � rr qr,p�� ,(�l�','m�o�Ylruroro ��j �! 1 �� '��s ;� �� J '1 ' � f s �� D, rs ,d � i, , i., i, ,. i, �i , . i" � �^ �, �/ ',m`+a "r�'� ;�GNl�j�„ � �i II iraVl,° Tj`Il , , r ;. �r � ��dr ' ,�nd��.� u.� ��u� "WO-"y�,.. , � �� , II�y � �Y , I��I�IV�""f,d, �10� .. '. .. ..,,� ..' ��°��a� �-��N�� G i �;��o��;! - iiiiil ii Lexington is a visionary and sustainable community that values and respects all people, history, and community assets, by: • Celebrating and fostering our differences in belief, culture, and ability • Creating effective, respectful two-way communication • Continuing opportunities to create and share history • Maintaining and improving our physical assets �� , �� 0 o Lexington provides opportunities for all people to participate in community activities and benefit ° from Town services that are affordable, accessible, and responsive, by: • Increasing opportunities for and utilization of safe multimodal transportation • Actively seeking development of affordable and accessible housing • Providing financial opportunities and support to enable lifelong residency �� I Lexington delivers quality municipal services, infrastructure, and amenities for all by: • Ensuring the health, safety, and well-being of our community • Balancing the financial impact of existing services and infrastructure with planning for future needs • Valuing and respecting Town staff • Effectively engaging Boards and Committees • Maximizing sustainability and resilience while mitigating negative climate impacts + ++ ��I �� + � r Lexington is committed to fiscal stewardship, which includes: • Long-term capital and fiscal planning • Responsible financing and debt management • Providing staff and resources necessary to deliver quality services • Ensuring strategic priorities are met �� I �� ' ' Lexington supports its thriving local economy by partnering with the private sector to achieve: • Access to a vibrant mix of businesses, services, attractions, and events for all people • Quality jobs in diverse industries • A balanced approach to tax policy for residents and businesses � iio� ;a��, pao� iiaa� ,�io� „ii� //iaoi /O�iaoi� I ///aaooi� uiiiiu, uiiiiu, uu»iui»i»��111. /� i / ,� /i o i , o o I // / / � // / / %/ /G // 0/ /G % i // % /// // % � / l � // // / // rr i i � � f , ., , � , , , , , „ �, , , � � �� , , � , � �, � � � � � �� , , ii ia i iii ii � / ra i� i i i iai r i, ii i i iiii o � ii i i , i ii � �� i� ia i ii i i � iii i i i, �i � �� i iifl iiii i � iiJl iiii i r i uu uuu � i �r r ri i i i / � i, �r i / /� i/// � i i i I i i//,/ / / // �/ J / i / / /, �t i // / //, // I i / i r // / /, / l /� � i / / /,, / / / ,i D / /i J i, / i i / // i l � i i i a � , i i % r / i / / , i � ; i / / ,,/ � i //i i, i ; , i� r /i ,i ,/ i I � � i i i� i � i � r � i�� i / � l i � � i i i � / r � � , , � � , � � , � � r � , r / i iu f i � i ,� � / , �� f � i � . � , � � � ��»>�� f � � I , , � r l i � � � � � / i � 1 � i � /, � if / � / � � � f iJ / � i�� l / i�/ >>! � � // / / / / � / / / I iu»iiii�!!� s»��»i!!�!!� / iuini��! ��1��»JJJ�� / 1/ I / / i �/// / I I � / I % � I � %// I / // �� I / I 1 1 � / � l( % ll1 �� , I I / %%/, / �� i' IUIlIIl111U, /i�' � �� l l �� / � / � � � 1 1 � / / i , / � f l � r l � I / � l � / 1 � , � / , , , ; � r � � / 1 � � , , � , � r �� I � I r , I � � � / � / ��»> � � ,r l , l r � � , � � � � , � , � � � � � , � � , � , � , � � � , � � , � � � / � � � � , � . r , � , � . , � � � , � � � ,� � , , J J , � , � , ,� , , � , � � , � , , � � � � , , � , I � t � ,. J , � ,,, , � / � � r i l �, / I � / i / i / � / � �� / / / / /, / r/ � � / � J / / / � / � / I � / /r �J , / / / /� � I I I / / / / / � / � � / r l � � / � / � � � / / 1�� / / � / � / / / 1 / / / / i � / � / / / � / r / / / / / / �i / . % , l '... /� / , / , �..:.... I 11 � l i„ �f / /I /I ... % . % H l . / //r % , � / // , // / � / ,. � // / �.� ��. l /, 1 �� ll� � / / / „ � . / . � � /�� i / , � / � � i ��, � i � � � � �� i / /� � l,( i I i i � ,) � / i� i� / l� i � i/ �,, i, i, /i� i% / � i � /, l, � / i i. l � / i/ i / i/ / i / �, /%//�iiu i�//��llll�i�(�ia //�ii i�%ll1�i,,, II�� i ii�i i� i�„/ II1111 ii,��t ai� ii, i// i i �i, � ii i�� %/i�,, a/, `i, i% i � /, /�I ///� clllll/1/� i//,/ i��// o��i� ��i iiir/ rl////� i////// �ii//// aiii//// lii/ �i//% mi� : riii/ i/r �ii//,// m�„ /aa, IIU' October 27 2021 , �,„��U� u�,„, ; ,,;,, �,��d id�`1JY✓�� m��o x�. Ulr�Y il�(?1/��''J� tifv, U1�f��i i ��'' V�� I'��.,�� l�A��I r �� ,�, „�" u�!t l�� I I�.,� i ,I ' �wrn;� II��1i,. �r�� f� �� ` � � G� � mrNri �innr� rMfI�rc� wi�i: �sveb4i: rr dlll�r ��ui� 1,ev�,aT��Icl� 1 ��f(d A�U j �� J�Vu�!�'� �''��; IIlIlIl�ram V� � � � ��I!rouiq��, r �� . . �� .�,.>„� i 0 `U iNiNiN�u �ruiw �'�w��" �,��l�li� � rffrJ �e ur�ur, �r f� il�� iii��°Illf��Illl��m��:l iii��lll��iii�m IIII��'�� '��I!!I��"��IIII��iiu��i��Illl��ji��w��°�liii°�u��Illl�;,,��iii��,�°�° The Town of Lexington, Massachusetts, held a Goals and Objectives Retreat on October 27th, 2021 . The retreat was planned and facilitated by Raftelis. Prior to the retreat, Raftelis solicited input for the Town's strategic framework through engagement with the Town's Board and Committee Chairs and the Senior Management Team. Summaries of that information is included as Appendices A and B. • The retreat began with the Select Board and staff introducing themselves and then sharing their expectations for the retreat: «��J� This is the first time we're all together, and that's weird,both in that we haven't been, and that we are. We have a lot of goals, and I'd like to see us narrow and reevaluate what's important to us and the community. I'd like to come out of here knowing that,while there are a lot of things that we'd like to do, these are the things we're looking at. UU,f,� My expectation is that we really focus. This is one of my favorite days,because we can sit back and think big picture. I'm excited. ��f From a staff perspective, I have a lot of concern about burn-out among maybe half of the senior leadership team. I'm worried that we'll lose some if we keep going at the pace we are. We have too many goals; if we could narrow it down, it would be tremendous, 5-10 goals are better than 20-30 goals. We need to have a laser focus on what needs to get done. When the senior leadership team met, we did one word at the end to describe how everyone was feeling. I was really proud of the team,both for their performance,but also for their recognition of what's most important for the Town and the community, not just their individual departments. It feels like we're on a hamster wheel that gets bigger and bigger and faster and faster. Pandemic work is different, in that we've needed to be a lot more responsive and reactive. We've accomplished quite a bit, and there's a lot to be proud of,but here are some caution signs too. The goals last time were really task-oriented, so it would be good to do better with outcomes and articulating where would we like to be. UU11� I'm excited. I love when the Board gets together and has space for free-thinl�ing and brainstorming. Day to day, we have a lot of fires to put out. This is a good opportunity to reset, and to match what the Departments are doing with what the Select Board is focused on. I'm excited to have everyone together and talk through where the Town is going. �J»J Focus on the outcomes you desire. That's pretty high wisdom—what are the outcomes that we desire?With COVID, there's a new playbook,but there will always be things that come up that make us reevaluate what we need to do to get to our desired outcomes. I agree that we can't do 27 things, or even 10 things,but let me balance that with something else. When I liaise, folks don't always feel that the Boards and Committees are heard by the Select Board. Their processes are to have individual and focused goals, so each committee might have eight goals, and we have 87 committees—it's too much. Everyone has their passion, and everyone has real needs. They get disappointed when they don't see their goals appearing as part of what comes out of here. At °°°�°°III�!��'„�"��'w� �'w�''��IIII II��„'�Illr��°°°�°°III��Ill�m II�"�III"'��III�III�"'llll IIII IIII��;��;;;;�Ill�ml Ill�ml u�Ill�m IIII"I��'IIII�III�9C� �� iiu��°��°Illf��Illl��u��:li iii��III��iii� IIII��'��'�� I!!I��IIII��iiu��'��Illl��ji��w.��liii°��u��IIII��III�°�iii��,�°�° the last Goal Setting session, we read letters from the chairs. I don't see that here,but it would be great to know what the Committees are thinl�ing and what they're focused on. �`1� I really appreciate that we're all here together. I agree that we really need clarity and to narrow our focus. It would help for me if we had clarity and knew the top three things, and that we use those as a lens. My expectations are clarity, collaboration, vision, and leadership. �U�fr� I'm in line with much of what's been said. There's a distinction between priorities and goals. We can set priorities and then help the committees and staff to turn those priorities into action. The parallel—what exactly are we working on?Putting out the fires. When I stopped being a private practice lawyer, I said that I wanted to stop being a fire fighter and instead build something that was fire proof. This is our opportunity to do that. �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� „�� iii��°IIII��Illl��u�:liii iii��Ill��iiu�� IIII�� I!!I��'��,��IIII:��iiu„��Illl��ji��„�liii°�u��Illl�;,,��iii��;�,�;�,�� • • • • The Town Manager provided an update on the Town's 14 priorities. The priorities generally link to one of the Town's existing five outcome areas, and are shown in the table below. The status update provided by the Town Manager is included as Appendix C. • • � - . • ' • �fff� Develop effective transportation solutions Livability for ALL Ages and Stages �f�f� Review residential zoning for ways to create new housing opportunities and protect the diversity of existing housing stock ��%� Review the charges for all town Committees; modify and update Quality Infrastructure, Amenities, as appropriate to reflect Board priorities and create expanded and Municipal Services opportunities for resident participation y��- Board Liaison Review ��f,f� Create a predictable framework for Permitting Process ��r,Jff� Engage in a Community Conversation to define what attractive Thriving Local Economy and vibrant would look like for Lexington ��- Work with Businesses and Property owners to develop creative and integrated solutions �% Limit the rate of property tax increase Town-wide Fiscal Stewardship ��% Develop a capital master plan that encompasses all capital items (infrastructure, buildings, etc.) and incorporates the School's Master Plan Community Character %�� Create and communicate a plan for broadening diversity of Town Staff �% Implement the Sustainable Action Plan and Getting to Net Zero Emissions Plan Other Priorities %- 250t" Celebration �P Two-way Communication �iii��,��°II��w�� '°��liii��iiir�� iii��iii�m,��°IIII��iii�iii�iiu liii iiu��iii�°�iiu iii�m��iii�m liii°II�liii��,�� iiu��°��°Illf��Illl��u��:li iii��III��iii� IIII��'�� I!!I��IIII��iiu��'��Illl��ji��w.��liii°��u��IIII��III�°�iii��,�°�° • The Select Board considered the input provided by the senior leadership team and the Boards and Committees in creating success statements for each of the Town's outcome areas. The success statements are captured below. �,,� ��rrJJJ, ,,,,,,� / pun imry mai��mi/ mp i ��q�r �ui��i% ��ap Q(((( ,�l��i r� �,,,,,»,,,,,��r�ll��0111��ll��I��0111��III�J,,,��;,I I�Illl,�0�1.��,,,,�,,,,,��` �;,f,,,,,,,,,�I�1'1 I��I�10I1��llljl�ll��;,��,��,,,,,,,,,,�,�,,,,,��, (fo�neYly Community CharacteY) Lexington is a visionary and sustainable community that values and respects all people, history, and community assets,by: UU„� Celebrating and fostering our differences in belief, culture, and ability �� Creating effective, respectful two-way communication «��t� Continuing opportunities to create and share history �Ut„�t Maintaining and improving our physical assets �,,� , /i �,i�i ��r� IDDIII�;��„ ��1�, �,,,�i� l G,,,,�°�� IDDII �;;,,,,, UU�G�,;,,:�riiiii�iiii�°��,,��iiii�„�� ' 1 ( i ��r�� ,�� ,�� (fo�neYly Livability foY ALL Ages and Stages) Lexington provides opportunities for all people to participate in community activities and benefit from Town services that are affordable, accessible, and responsive,by: U�It� Increasing opportunities for and utilization of safe multimodal transportation ��11i� Actively seeking development of affordable and accessible housing ��1J� Providing financial opportunities and support to enable lifelong residency � d�� %��I!i�i ��((((I��„��'� ��;�'�r�,�Illl��,��r��I�r��,,;��,�,�� „ � � r� �� , ��,,,,r�,�t p�� ,� (fo�neYly�uality InfYastYuctuYe, Amenities, and Munici�al SeYvices) Lexington delivers quality municipal services, infrastructure, and amenities for all by: «�<<t� Ensuring the health, safety, and well-being of our community «t»�t� Balancing the�nancial impact of existing services and infrastructure with planning for future needs �f�fr�� Valuing and respecting Town staff U�,f� Effectively engaging Boards and Committees UU„� Maximizing sustainability and resilience while mitigating negative climate impacts �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:li iii��III��iii� IIII��'�� I!!I��IIII��iiu��'��Illl��ji��w.��liii°��u��IIII��III�°�iii��,�°�° „v�rr�ra '� � �� r�� UF��II�� ao �� i�m��f°pi r i /G/� ��ll%i it�''�„ ii�o�� lllllll� llllll��;�,;�; (l ��o,, ,,��rr�- ��f�iiii� � ��y� ,,,a��ii��1��1� r �I��,i�o,�,� la�,�, Y��Qo� �„� �1 , �,, ,�� ,,�,,�� ' ��. Lexington is committed to fiscal stewardship, which includes: «t»�t Long-term capital and fiscal planning ��t Responsible financing and debt management U�It� Providing staff and resources necessary to deliver quality services �� Ensuring strategic priorities are met Ilu��,,, „��, �rli u�i„ »,� ,,,,, ��U�1ii.,, ��,�". �«�t �;,,,�1111�„ i, ��ioi��a�;� ��v �,,.�iii�� ,,,,,� �,,,,,,,,,.„�,�, f1111111 Illlll�:��a ii� ,�� ,- ��»;,,,,,,,,,,J �IIIII ,��,,,,,,��,,��;,Illlt 01111� ,,��,,,,,,,,,�,��,1��Ill��.��1�� ,� Lexington supports its thriving local economy by partnering with the private sector to achieve: U�,t� Access to a vibrant mix of businesses, services, attractions, and events for all people �� Quality jobs in diverse industries 111� A balanced approach to tax policy for residents and businesses �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iii��°Illf��Illl��m��:l iii��lll��iii�m IIII��'�� '��I!!I��"��IIII��iiu��i��Illl��ji��w��°�liii°�u��Illl�;,,��iii��,�°�° • � • • • Select Board members reflected on the day and considered the eventual transition back to in-person meetings. Discussion included: «��Up Today's session ,::� We made more progress today than on Zoom sessions. ��; We do have a facilitator, we don't have an in-person audience. �:; Work sessions have been valuable,but the regular business meetings can continue to be virtual. UU11� What should the trigger be to return to fully in-person activities? �:� When we open the meetings to the public and they're in the room—webinars don't build community engagement. �:,� When the mask order has been lifted. �:; I would rather be together with masks on(the public could come, starting immediately). �::� I understand the discomfort, but I would be comfortable in a large room with good ventilation, masks on, and the public welcome. �:� I'm not comfortable. We're not out of the woods if we're vaccinated. I'm here, I know everyone in the room is vaccinated and wearing masks. I worry about large groups of people where you can't be assured of compliance. �; I'm comfortable in this room,but not sure I'm comfortable with having a larger group, or being in a different room. ��d� Immediate future activities �::� Work sessions �� In person in December �� Reevaluate Board meetings returning in person after the first of the year �::,� Budget presentations �� Hybrid �::� Boards and Committees �� Meeting format(in-person vs. virtual)is up to them,but they have to wear a mask. �� Members will receive a letter from the Chair, clarifying the Select Board's plan. °°°�°°III�!��'„�"��'w� �'w�''��IIII II��„'�Illr��°°°�°°III��Ill�m II�"�III"'��III�III�"'llll IIII IIII��;��;;;;�Ill�ml Ill�ml u�Ill�m IIII"I��'IIII�III�9C� �� iiu��°��°Illf��Illl��u��:li iii��III��iii� IIII��'�� I!!I��IIII��iiu��'��Illl��ji��w.��liii°��u��IIII��III�°�iii��,�°�° • Participants were asked to reflect on the retreat and share their parting thoughts. �U�fr� This helped. I'm looking forward to absorbing what we've done and seeing the progress reports. U�,J� We got two out of the four words that I was focused on, so this was better than I thought that it would be. Giving up the day and making the time was really important. �`1� We focused on continuing the goals without adding a lot more. I think this will help the staff to focus better. �UJ„�J I appreciated the Board tying the buckets to specific tasks that staff will be focusing on. I think that this gave more of a clear direction for staff to have creative ways to move forward. U�fJ� I'm very pleased that we have�ve goals as opposed to 105 goals. I also like the idea that they're more standalone and all at around the same priority. It's an integrated whole. I'm wondering what comes next—we had the last session, and then there was another attempt to create more measurable goals. How do we translate this to something for the staff to use when they bring information back to us?I hear that we'll have quarterly reports, but before that, a"here's how this translates" would be helpful. The broader outlines gives more opportunity for creativity. �f�fr�� This was great. It's nice that we have five goals and also�ve people who care and want to collaborate to get to the same page on the same issues. I wish all levels of government collaborated at this level. I feel good about what we've accomplished. �`1� Thank you. This made a huge difference. I came away feeling like we've made a lot of progress, that we have a plan, and that we can communicate with the staff. Working with the committees will be the next big thing. Are their goals driving us or are our goals driving them?That will be a big question to ask and work on. �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iii��°Illf��Illl��m��:l iii��lll��iii�m IIII��'�� '��I!!I��"��IIII��iiu��i��Illl��ji��w��°�liii°�u��Illl�;,,��iii��,�°�° • °°°�°°III�!��'„�"��'w� �'w�''��IIII II��„'�Illr��°°°�°°III��Ill�m II�"�III"'��III�III�"'llll IIII IIII��;��;;;;�Ill�ml Ill�ml u�Ill�m IIII"I��'IIII�III�9C� � i /�ii� uiiiiu /iaai ji; uiiiiu, uu»uu»»��. i ii iuiiii ii�i� 1 � l I l l I /, i� �� // r / � � � , � � � � � � � � i� i� i� i i ii ii � � i i � � ii � �� i iia i i� i i i i� � ii i i� i i i ii �� i� ai ii �� i ai ii ai oii i i i iio iao i � i i ai i ia� �� i i ii � 6 o i i� , i i i io ii i� ii i �i �i i �ii i ia i ii i /i � i, /i � //i / � / ��fl��fl�� /i i � ��fl�� fl�� r � i /i �� i / / / /� / / l 1 / //� / 1 // / �/ / l i i/i � /� i � � / � i i � �� i � i i/i f / / ( 1 i 1 // / (/ (l l / l / / / / / (/ / // � / / �/ � i i / „ � r � i // / / � � i /,/ / / T l / /i, /,/ / / / l / / / / % / / / / / �% l / / , / % � % /! / / % % / / % I � � / � / f f / l / � � � � f / � � ( � / � / / � / /„ / � / � / � / r �/ / � J, �, r / � � %i l / � / / r / / / / � / � / f / � / � ( I � � / � � / � IU111U1 / � IUl % 1� � � r � , , i , J � , , �r / � � i , � rl � , � �� / � i , � � � ��»>��t / r � , � , � / � , � � � i � , � r J i � , � i � , r / � ,� � � ,� � ,/ �� ,� ,�� l� � ,� „� ,� , � � � � � � , � � ��»>��/i� ��»>��/ii, � ��»»>>�ti � � � � � � � � �� . � � � �� r � � � � � �� l � � ��( ( r ��(��ff �� r � � � r l l � � �1 � � � 1 � / � � � � , � / , � � � � � , � � � � � ,� � � � � � � , � , � / � � � � t � � � , � � , � , � � , � � � � � t � � � , � � ( � � � � , � � / , t � � � � � � , , l � , , l � � � � � � J l , , l � � i, J , 1 J J i � � J , I J , i � , f J I � / ( � � , � ,' � , � ,, �� t � ,, � r / � � � , � � , i / i � i �� / i � � � � � i �, � ,� i , � t � � , � , i � r � ,l� � i f � � � � f f � � i l� r � � / � � � � � � i � � � l � l f � r, / � � � / f � � i l � r � � f � � � r � � � ,� i � �, i � � i /.,� i i r �� i� a i r � � i , o , o � � �/ � f� �,a , i/// o � / � � i l � i li� i i � i � � i �// i / � � i�� // i i l iii� i / / /, i � i �i�� i � i� i / � � � � , � i i�/ � I , /�� i�/ i i l i / � i/ /, i l i � i �� ii l � � i/ i� i , 1 � � � � i� � � � � 11111111111111� i/ ii %, ii� i�, i / II1111 ii� i�� i l/ II111111 II1111 II11�11 II1111 �i,�i, a/ ii i�/ 1� �i, i /� Ji„ i� �i0 i/ ii % IIIIIII aiil/// iii/ ii1/ aiii�� ioi ii/ //////,� aii� liil liil riii/ ii/// ii�� Illll%� liil ii/ i/r ii,// � iiillll iii/ llll//�//0111/l 1 r�//////////// r��/I/IO%�laJ�II��//'/�VVIJJJIUIV Illllll, Ill»i�ill/��//%//ll,/�,�f11Jfi I��1/lll/,. October 12 2021 , iiiiiiii,� iiuuuuuipl�Jlll �/j �aaaaaaaa, %oiooi iiai �aaivvvvvv,; �J��r1%iioi�/� �� r»,�»��r�r� �� IIJJI,� �� ,,,,,,� �/ �'/�i,,,.. ,�Tl�i/l�/////�// � �aiaiaiaiiora huuuuuuuu� ��i�i//,,��' �� iii��°Illf��Illl��m��i��liiiiii�m��lll��°��iii��u IIII IIII��,��'�� IIIII��iiir�'u��iiir��'��iiir�ii��iiir�ii��liii��;.��w.��'�°�iiir��°��liii�°m IIII�IIII��iiu�IIII iii�III�!�uu°� The Town of Lexington, Massachusetts, held a strategic plan input session for representatives from its Boards and Committees on October 12, 2021 . The session was planned and facilitated by Raftelis. • • • • The session began with participants introducing themselves and then sharing what they believe makes Lexington a Visionary and Sustainable Community. Themes from the responses are highlighted below, with individual thoughts shared as bullets. , „ �i�� ii �r�J »� ,,,! u,,,,,,, .,,„ .,,,, � » ,,,,,,,,,,� .,,,, ,,,,,,,,, .,,,,,,,� ,,,,,� ,,,,,� ��l ooi rarf <uii� oi�� , �� , �„,.,,,,,,,� � ,f,,,,,,, �, ,„ „,,,,�,,,,,,� ,�, ,,,,,,,, „�' �i ��-„�, j, ,��-�, G 1,,,�� 1�,,,�l��J:�ff,,,,,�Jlli, ,,,,,,�Il�i, o � �1„ �� I��,, � �� , � � �� , 1�� , � �� ,� , �� , , , I J0101, �� ,,,,�� ,,,,,,,,,�� >>,�,��,,,,�i� „��i�� ,,,�,��tll� ,,,,�.� DDDI ,,,��1� ,,,,,,,,,%��,,,,,,,,,, ,,,,,,,,,��1��, ,,,,,,,,,��1� ��,,, ��I001��. �� ,��M�� 1>»� High participation from a highly educated and motivated part of the population ��>>� Volunteerism; highly educated population that sees a role for the Town �U"�� Community involvement by all �� Smart people come up with solutions �U�1�� The Town reaches out for input and community involvement ��»� Thrives on volunteer participation, committees, milestone celebrations, and diverse participation 1>»� Smart people and strong volunteer efforts 11� Willingness of leadership to educate the community and the community's willingness to be educated regarding how the Town works; engagement of the citizens ��11i� Educated population willing to volunteer,but need to expand participation and diversity as well �U�1�� Appreciate the advocacy and volunteerism; even when there are disagreements, that never changes ,»�,�i ,, ui�ic �li� .,,,, � �li �iir, �i�i „ ,,, .Y , ,,�/��/nnn''' ,,. , ,,,,,,, „ ,,,,,, ,,,, ,, , , , , , � ,„ ,, � , ,, , � .„ „�,,,,, i,,, ! ! �� i /,� ,�, n r �/; ✓ , � l r(� � 0%; r u� ,» , �,�,„r, G �/ �//c G/// ��u �((lo-G/// �jlllo, , y�9 �I111r� %, %%%%%/ G/// (((I /„� u�,/ �r' k II;�; ,�%/%%%////, I � �%/%%%/, ! rv,I /%/J,,, %%/%%%////, I , � II(� , , � 111 0 � , , � �1 ,� , �ll IIll �. � ��, � � � � , � � ,� , I � � � � , � , , , � � �� , � , , , , � � ,� �1 � � , , 1 , , , , � , �1 �,� � , , , , � „ , , , � � � , 1 , ` , , ,, , , 0,0 ,, ,,, � 1 �l �,� � � IDDI ,,1 ,„ �,iiil�.�, r 11�iiii��>>a, JDDI ,,,, „,»t ,riiiii 1��iiiii» „, ��1� „„ „„� ,..��iiii��>>a, ,,„� u� � �,��1�.� ,� �,1�iii»��,,� � ��iiii 1��riiiii �. �,1/ im��r /� Y.�/ �,� ��N� n im��r �+�� lGr/�. ,u.� o�� Y.�/ /�m l/m� ��.�/// l�m � N/�� U��J� Town has tried to be ahead of the curve on resilience and sustainability �U111� Interaction around solid waste,hazardous materials, and other topics that make us more sustainable �� Values sustainability 1>»� Recent focus on renewable resources has increased level of visibility ��>>� Starting to look at how we contribute to climate change �U"�� Sustainability communication and outreach ��11i� Made good strides(e.g., early participants in Solarize MA, DPW has electrified landscaping) �U�1�� Fierce commitment to resources—cultural,physical, intellectual—high value; commitment to put the money needed to make the resources sustainable 1>»� Concerted effort to lead in implementing values and putting our money where our mouths are (facilities at netzero, etc.) �iii��,��°II��w� �'°��liii��iiir�� iii��iii�m:��IIII��iii�iii�iiu liii iiu�;��'��iii�m�iii��iiu u�iii�m liii°�I�liii��u� �� iiu��°��°Illf��Illl��u��:li iii��III��iii��u IIII IIII��'��'�� IIIII��iii��iiir��°;�iii��iiir�ii��liii��;�,��;�,��°�iiir��°��,��liii�°m IIII�IIII��iiu�IIII iiu�Illf�!�uu°� U"f� Wonderful community, move towards making it sustainable across the board , orff, ,„,,,,� �mr ,� �n,. �� ;,,, „, „ „ » „ ,,,, : „ ,�! .,,,,.„,.,,,, , ,,,,,,, , � ,,,,,,,, ,,, „ „ „ „ ,<, �� l � i llll�; , vi i��i ,��i � � ro o � /Gl/l,l�e�� r , i i q i�„o p ro i p i „�,„ .,,�i », �,.,,y�. �j!�,, �JIJI,, Ji � , �,,,�/Ir„r� � 1f �,l1 ,�(�r� ��ii ,,,,,,Vlllll�, � ; � IIIII ;� � , �1 � � � � � � I �,� , ��,� ,, � ;� I i � � // r � ,� U ��I 1/.� � 0 � ,i, ! / r U � / /,/( � � � / i I/ 1 / � � �J i i� � i �, /, � i l i / i I . „ 11011 , ,�1��o��.��llllll�� , ,��o�� , � llllllll� �i� ,,, ��o� � , „ »,, ,��iii��tlll y��l�� 1��i��iiii � � �� ,�,,,,,,��,� ,�� , �, r�� r �� , �� a,n,f �� Embraces diversity �� Open community, respect for all U�It� Lexington has grown to be a diverse, progressive community ��1�� II°�IIII��,,,��°�� °1111111`��IIII��I1a��,,�,101��11��„�,;,;,;,� �� , , ��R�,ua� ��, 10�v ��lt Thoughtfulness,patience, and open-mindedness,particularly of the Select Board �t�rr�� Transparency and visibility of Town management, increased information availability U�,t� Outdoor opportunities, open space—would like to see more ��„� Willingness to support spending for public facilities «��<<t� Have made progress towards affordable housing/options «t»�t� Article 8 passage in the Town Meeting ��rlt Openness to new things and doing things in a new way, as a whole ��rr� One of the resources we care for is our history �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iii��III Illl�:��:iiii iii��iii�,W ��,��q,�� IIIII��iiir��'��iii�m��'��iiu�iii��iii�°��liii��,��,��;��°�iiir��,�°��liii�°m IIII�IIII��iii�IIII iii�III�!�uu°� The objective of the session was to gather input for the Select Board's strategic planning retreat related to the Town's FYamewoYk foY a VisionaYy and Sustainable Cornsnunity. Participants were asked to comment on what success would like in each of the Town's�ve Outcome Areas, what progress they have seen over the last two years, and what they would like to see the Town do more of in each area in the future. The input is captured in the following graphic and sections. ; ; � � , , - � , � , ; � , � : ��. -; , � � ,, , -: , � . , , � , � , , ; ;� : �, � �� ,�� , : �� ;;� � � � �� , �� ' � � �� , � �; �, ��,�, � .� �� ; �� "� �� ,�'� � � � ; � : ; �, , � � „ � � � �� " �� ' ;;,,�� , , � i �� i �� , � , �,, � �� ,� � �� " � ' � '�� , , � , ,,� � ��' �� „ - ; ��" � � ��, � �� '� � �� ` �� ; ;,;;, � � � � ��, �� ; �� . �� „ � , , �� ; ��,�� : �� ' , � � � , , �� ,. ; , , �, ��„ ��, � , , �� „ ; , � �,� � � � � � �� , � , ; � � , ��;«�� ` �� , , , < � 'w�� ;� �� ,�` � � ,; � �� , � ;; , �� . � ; � � � �,: � � ,, �, � ��::; ; �� ,, ��. „ � , , ; , ; � �� , , � � � �,. 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I � � � ��r .. . �/,,! WF�. ; , � p I � I .� � n I.� �I�� ' .� � � �. �. ��. ,,„�,' '",,.,, ,,,,,,,, �, � .��o-�Y � .� ;, ;,;, . . , ,,,,, ,,,,,,,,,,, ,, , ,,, , .� � � / � �••��);%�'�� w� �� „,,,. .,,,, . .. , ,,,,,,,,,, „��; ', „ , „ . , ��, ..,,';,,:: ,,,�,.,,;/ir,i,' ,,,,. „ /° p .. '� .,,, ;' , � Y I fl� " ° � ,,,I�,,,�;�I" i �� l i ,,, „ ,,; ; „ ;: � 1 �� „ „ � , i�'��. '� -' ,;-; � „.,,, ,,,, ,,,. , �'� ,,, ,,,,, „„ ,,��`„�, ,,,,;;,,� ,,..;, ,, ,� ��,.,, , ?� fJ � , � , , , ,;,-.;, „� �' ;,�', � � i ,,,�,,, , , ,,,,',,;, i ��i'�� (�'' „ Ii , i ��. ; ',,., e ,,; ;,,�. � � i��'�� ; ;,,; ` ( � �� , � , ; , ;�� ,� ,� �, � � ' r� ` ,, l, r, N � � �� , , „ ," I��.�'�� ,!� `'��, �� i�- � , ,,: r„ "� �� ° i , �'�'��' � <; , ��'�� r: � � �% , � ` I i� i � , ;, , o ,��o ��wtt reY «� ,,.,. � � � . � ,. If6��UlD1UlUlU1 f r � � n� ,,,,rv„.,,m. ,nm.. �u ,� ; " �, ; ; ��;�� ..� � n�u �� , � ,, �� r , ,�� .��,.� .�� '�� l��u l�1�� w��,� � �� , ��w,�� 4a�� "�C��°��a��C�� , , �, ,�,. i� ofJ, a��f, ,i� �� 1//// Q ��/��,,,,,,,,� ,,,,,,,� .,,..,.,,� �� ,-„ „orii »% .,� �,,.,,� .,.i!l i lf� � ,,,,,i „�r� G;;, .,,�«mi �„J, �{/ p/r,,,,,,, „,,,,,�,,, � �,lr�,,,� 6 , i �l �;,,,�/ �,,,,�J1 ,,,,,,�l�b�� ,,,,�, aiiooip �,,,� �lll,,,,,��f111i �ii,,U�iii „ � �,,,,,,,, � oii � r iil�ll;. � �� I �- � 11 1 0 0 � � � � � � � � � � � o � �� r 1 � � � � , G� 1 , 1 , , � , , a �� , , , IDDI, ,,,�� ,� �� lllll�C��yii� �� ,1�� „� ��.IDDI ,,IDDI, ,,, «� ��., ,, � ,�ii�� , , �r�» ,� ,� , ,, >> , �, ,,�� . , � �� , �,��1 �� .�� „�� ,��.,�u � �,,,,,, �;��i� �� ,,;,,,,,rff � Success in this area is: �% Working actively on community programming and engagement from the time that children come into the school system through later stages of life—we see, identify, and address needs to ensure opportunities for all and have Town services that support a person's whole lifespan �� Safe transportation options �:� Walkable open space and a walkable/bikeable community �t More shared use paths that walkers and bike riders can use and feel safe �iii�u�,��°II��w�� '°��liii��iiir�� iii��iii�m,��°��°��iii�iii�iiu liii iii�m��iii�°�iiu iii��!��iii�m liii°II�liii�:�� iiu��°��°Illf��Illl��u��:li iii��III��iii��u IIII IIII��'�� IIIII��iii��iiir��°;�iii��iiir�ii��liii��;�,��;�,��°�iiir��°��,��liii�°m IIII�IIII��iiu�IIII iiu�Illf�!�uu°� �:� Streets where you can bike safely(Especially for trips of two miles or fewer)— interconnected safe routes �°; Useful public transportation, lower reliance on personal automobiles �::,� More local public transportation «f»�J There's a place in Lexington for all ages and stages to live �; Accessible and affordable housing for people with varying income levels �.� People wanting to be life-long residents; trend is changing—families come when they have school-aged children and then downsize, so�nding ways to retain those residents long-term �� Housing diversity «f»�J� Full accessibility and inclusion in physical structure, programs, policies, etc. �fJJ A rich cultural event calendar, with a healthy local retail/restaurant environment - . . , . - . , . - . � . . . . . . . . . - . � Transportation �� More sidewalks %�� More local public transportation �r�� Diversity �� Identify barriers to diversity and gather information -;� Emphasis on reaching out to folks with neurodiverse needs; increase programmatic inclusion �t�� Communication ��:;� Mix of technology and face-to-face engagement (and support for the tech) ��r Virtual engagement— increased -�� Can't totally depend on the internet for participation and inclusion communication — not accessible for everyone ��r,r� Increase in the number of bicycle r�ttt� Analyze demand for folks living in the Town and safety programs for children and address needs adults. �:�� Identify what makes people want to stay here ��:� Increase activities for 25-35 age range to be engaging for this age group -:� Housing and support for a more diverse set of people r�ttt� Straighten out issues in the schools with unfair and disparate suspension rates t�� Revitalize the center for retail, restaurants, and cultural venues. -�:� More vibrant Town center -:� More offerings downtown -�::::� Restaurants open later -� Outdoor seating �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:li iii��III��iii��u IIII IIII��'�� IIIII��iii��iiir��°;�iii��iiir�ii��liii��;�,��;�,��°�iiir��°��,��liii�°m IIII�IIII��iiu�IIII iiu�Illf�!�uu°� J,,,,,� ��„ �� Yri�; ��r� ,, ,,,, „,,,, orrr� ��r� < .,, ��/�� j� , .,,, „ , , � , ,,,,,,,, ,,, , � ,, ,,,, � , , ,,,, , � lll,,,, ; ,»�,o, , . ,n,�� / ; �raai/ �.r.in. . i�D � ,ri.�i � . , �i. l i/./ / d.l. . / .1 r l � ,✓ , , .i� /. . p , . p, l /j!i�/ � fVl, 0, r�, �✓ / r � �/%n i , ( 0J!//01 ( l I1,„i , � I!llI 111 � ((00 ,Ir(( n � �, ; II � � ��' / �0lli �ll1r� '�lll� l//i � /,,,,,,,,� �io „ � J ;� in� l ioo �r� �/✓, IIIIII � nQ � o, � � III � � I � ' �, � o , � �J � � � , � J� , , J / � ! ( � , I , � � � i I � � � � � l � , i � , � � � I � � , , , , , � � � � , � � � , �� , , , , � �� IIIIII � l � 1 , �� , , , � , ,�, � � , � 1 a 1 , � ( , � , , ,� o � ( � i , � � � � l�l �� 1 ,, „� „ � , , �� , , l ,( , � �„ ,„ � �„ �, , � � , , , �„ ,,,�,, r � � � , �, ,� �,��,,��OIII�ii � J11111,�iii��„/�ii ,,� � �iiii� ,,��, , I � �riiiii� ,, , ,,, ��,��iiiii��. ,,riiiii��i�,l��iii� 111111� , , ,,��ii��i>>� , I JI ��.� �,lllllla��iii�. , 111111� �,�llllll "//„ /oiu� ��/n� �¢!�� v�-.�l ��i /�� mm� �im Glm� oimr �, ii� l�, numr U„�� (6 /Dia��u� l�a,� Glm� � IIIIIIw�/l �� l/m� �p� ��ffffffO��. '//G'�� 0/�j �%iiiiirrrrr� ��Jirr��i�`��JJJJJJI��ir��iia�i�ooy: P�emi��'��,�t!!�� iar ��'o,�,��,�lv Success in this area is: �t�rr�� Continuing to evaluate the feasibility of capital proj ects and guarding against policies and designs that are cookie cutter copies of what other communities have done ��„� Ensuring that we don't sacri�ce good aspects that make Lexington great ��1� A Town that offers almost everything that anyone would want «��U� New facilities �,� New high school ��; New police station U�,t� Using the Board of Health as a starting point for local regulation and to lead policy change at the state level Progress over the last two years: ' . . . . - . . . - . � . . . . • • . . . - . %�� Be more proactive rather than reactive �fJf� Streetscape improvements �°� Make the streetscape welcoming to ��J,f� Pleasant/Maple intersection work people of all abilities r�ff� Lexington is moving to make Parker Meadow �;:� Center Streetscape should have accessible addressed the Mass Ave/Woburn St r��f� Strong stormwater regulations for projects intersection disaster that impact more than an acre of land %�� Need to make sure we're making the right �� More playgrounds are now accessible investments in schools—can't delay ��f,f� Visitor Center open investment ��,J� The Streetscape project has made the Center ��f� Maintain healthy trees more accessible and pedestrian friendly then ��rf� Deal with global warming, resiliency, what we had in place before the project began addressing high levels of rainfall/stormwater %�f Adding staff to make it practical for the Town %�- Green space is becoming more important to see and address a full range of challenges. �� Need to do better with cost/benefit evaluations ��f,f� More Sunday and late/night transit options ��r,fff� Streamline sidewalk processes uii� „„,� �rfn, �i� „ moii. �((9» a � ��v� p�� /�0�//,,, �� ia ��p,,,, �rio rr�m lll ��l,'� �,///lf„ � �i�ll!lr% � /////(�IV�� G/1 � "��ir", r IIIIII��,�iiii� �iiii G�, �iii�l�iiii��,;,,,,,,,, �IIIII� ,,,�,.��1,,,,,,«,,,�,,,.y��l.�IIIII IODI ,,��G�..»,�,��iiiii��1��;��iiii��,��1 �;, ,,fl �,,,,, Success in this area is: �fJJ Increasing the potential for economic growth(increasing entrepreneurship) �� Growth in the commercial center �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:li iii��III��iii��u IIII IIII��'�� IIIII��iii��iiir��°;�iii��iiir�ii��liii��;�,��;�,��°�iiir��°��,��liii�°m IIII�IIII��iiu�IIII iiu�Illf�!�uu°� �:� Revitalized center shops �;, More diverse business of all sorts �°; Bike parking in the center �::,, Increased foot traffic, parl�ing, zoning—increase first-floor space,better mix of businesses.; rethink what the commercial area needs to look like and what the Town can do to support U�ff� Celebrating the progress that we've made �� Focusing on a balance between residents and tourists ��J1� Denser housing near primary transportation arteries «��U� Increased restaurant variety - . . . . - . . . - . � . . . . . . . . . - . �� Full rehashing of zoning, rents, and taxes to assist in attracting new businesses that support the diverse town ��,f, Assess what's right for the neighborhoods, commercial center, and other places around the Town %�- Additional transportation options for late hours and weekends �fff� Capitalize on cultural tourists; start with those in Lexington and move out in concentric circles to the 50 mile mark. r�Jf� Increase affordable housing downtown Vi,�,,, ,,,� ,, %% r orJJ! »i ,,��i; ,, �' �iai ��„ ��.,„�„ ��mii .�/j.� ,,,,� �,,,. �,,,,iq GF ia�/»�� f,,,� .,�f��-��,,, � illm n, �roip, mmp �,, , » „i » „- ��/�, uuum ! » ;,,,,,'�%%r, �,,,» �� ,0!!!Ir//G,,,, �G//0%/0%% ,,,,,,,�%lll��/,.�� , �„ Ullli; �� !' �� %/9///%� ��a� % � �/,��yj l��a'� �J,� �/0//////%; IJ �r �� /,JJ ///i!' .Dii f%//�ll 11�'. . Ilri �� ///n�., �ll.11�'., . %/JJ,1r � . � J111111 »� ��,1�� /lllll�� ,,,,,,� ,...., III00; ��r� ,,,,,,r�,�.11011 u� � �,« ,,,, �,��,�.�� ,,,,,��,� �II01�i�,l�� I001. Success in this area is: �� Preventing delays in investment in infrastructure that lead to higher costs later �°.��a� Police station �.:�;, School buildings �� Human infrastructure, including the costs of delayed investment in people(staff and students) �ffJ Dealing with existing large capital proj ects and preparing for future proj ects �; Townwide capital master planning �:� Unused revenue has gone to stabilization funds—trying to balance needs and tax relief, economic diversity �°::, Anticipating the high costs of capital projects «��J� Enhancing commercial centers,which could play a huge role in helping to balance commercial and residential needs �U�fr� Enabling zoning to encourage building �� Increased economic growth opportunity �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:li iii��III��iii��u IIII IIII��'�� IIIII��iii��iiir��°;�iii��iiir�ii��liii��;�,��;�,��°�iiir��°��,��liii�°m IIII�IIII��iiu�IIII iiu�Illf�!�uu°� �:� The Town primarily focuses on growing the tax revenue through development. The Tourism Committee has created a valuable additional avenue. However,these are just two legs of what should be a multi-leg stool. «��f� Sufficient funding for schools and students - . . . . - . . . - . � . . . . . . . . . - , �fff� Town-wide capital plan �� AAA rated community; excellent progress �� Zero-based budget every several years ��„, ��„ ,„ ��„� ipoq pad///( r/mii r(r�m%(( f nq �„!v � �orul ri pppp �y, �, �i � � �„ w / /iI��fI ��///1��JJJ�,��l/ �� r iai�"'i�,,,,,1/�"��IIII��II��:�IIJ��IIII��IIIII��:��!!!!!!!/%iom��-.��III��II�lr��IIII��,��Nr��r ""'//rr�imi� ��!!�lr��ir�//ii�,�IIII��..�/i llllll�n,"'!/%//roiii(��mv"'!///mv��IIII��: tl//�G Success in this area is: «f»�J� Additional signs in and around Town, which have been improved and are great ��ffJ The combination of community members who create and maintain the character and the physical assets U"f� Well-maintained signs and places UU,f,� Considering all people; who stays and who goes?Who invests?How do we uplift our Town? f11� Building on good foundations,uplifting our history and stories «��f� Having each resident do their part(e.g., cleaning sidewalks/drains for snow, debris next to their house, respecting diversity of transportation needs) �f»J Being a place where everyone feels they can be their honest whole selves and still be a part of the community UU,f,� Valuing each others' opinions and beliefs even when we disagree U�11� Welcoming new people into the community �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:li iii��III��iii��u IIII IIII��'�� IIIII��iii��iiir��°;�iii��iiir�ii��liii��;�,��;�,��°�iiir��°��,��liii�°m IIII�IIII��iiu�IIII iiu�Illf�!�uu°� ' • • . • - • . • - . ` • • • . • • • • . - . �� Two-way co m m u n i cati o n �,�-� Town-to-resident communication should focus on disseminating information and keep people abreast %�- Work to get higher participation rates, rather than just a vocal minority �rlr� Clarify the path to bring issues to the Town; residents don't always know the pathways or receive feedback/uniform response (ticketing r�tt� Uplifting our 300+years of history is the goal systems) of the new tourism logo "Make history in r�tt� Reduce the work that's occurring in siloes Lexington." %�, Bring back See-Click-Fix ��r Increased access to the government and ��, Pay attention to the character of the areas of community via technology and Zoom Town that are not in or right near the center- ��r,r� Communicating out has improved, but East Lexington and the Bedford and Waltham communicating still requires you to know sides of town, among others someone or know the right person to call r�t�� Make sure to focus on the big picture �::;� Preserving some of our smaller Capes is not just about affordable housing, it's also about keeping green space and sustainability ��r,t� Look for ways to be where people are comfortable �:� School committee meetings rotated within different schools �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iii��°��°Illf��Illl��m��:l iii��lll��iii�m��u IIII IIII�� IIIII��iiii��iiir��°;�iii�iiu iiir�ii��liii��;�,��;.��'�°�iiir��°��,��liii�°m IIII�IIII��iiu�IIII iiu�Illf�!�uu°� • Participants were asked to reflect on the session and share their parting thoughts. � ��`�"�ii��IIII�"� � � �� °��i� Y �"N'N 'h Vllr V �, I u IPµ':'. ��°I� ��'��I��a�� °� �� II�� '��a �� uuuuuuuu� ��'��'�� I � , i � �, �� , �� `IIII��i��'��P��' �� II�� i0�"�mip rvwu i�Nm"N II� iN ��'"�� °�� ' mm ,�� ... ��,�,w��m��Uf�� 'i�"�°��n�� x�, ��,�� ;�� "��'�� i��;�� iii��°II��w� ��w�°��liii��iii�� iii��iii�,��°��°��iii�iii�iiu liii iii��iii�°�iiu iii��iii�liii°II�liii��,�� iii��°Illf��Illl��m��:l iii��lll��iii�m IIII��'�� '��I!!I��"��IIII��iiu��i��Illl��ji��w��°�liii°�u��Illl�;,,��iii��,�°�° • °°°�°°III�!��'„�"��'w� �'w�''��IIII II��„'�Illr��°°°�°°III��Ill�m II�"�III"'��III�III�"'llll IIII IIII��;��;;;;�Ill�ml Ill�ml u�Ill�m IIII"I��'IIII�III�9C� � �� ui»iu, �� ; uu»iui»�i i»»�»u» aiiai� ui»iu, uu»uu»»�� ii iao i, i, i, f i. f f f � / /�,,, � �� i ii / ) � / � � � , , , � , � � � � � � � � , , � � � � � � � � , � � � , � � � � � � � � � � � � � �� ao 0� �� 0� �,� � �i a� �� i � �ao � �� i � � i i ii ii � � �� // / %/ / / / i // // // // / // / / I // � %/ / l l � / / / /r / / /// /i / / � / III�II11 / // � / � III�II11 /" // IUl lUl, � %/ / // / //� / // / / �/ / / �� I // / II � / i i �� / i/ /i � i � i i i/i � � �i/i � I / / , / / � (/ / (/ / / / �r/ / / / �/ � i � / //. � // i / i // » // � l � i r � r� r � r i � � l i � r �i ri � r � i � � � i �.i � � �i I � � a r ,, � i� r � a r � a � i � ,� i , � r r i i � �, i � i r r � / /i i � � i /i. r � , i / J i , I / J / r � / l 1 /ii / , i f J i , 1 / J r i I t � / r � i i i / J i t J i i t r i t � i � ( ( � a / � l i � � � 1 a r� l � r � � / � ��f � r �� i �,. r � / ( i � r � iu»ii� � r i / l � r � � /, � �,. ,, � , , ,, � r � / / i � � �� / i � i� �,/ >>! 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October 20 2021 , iiiiiiii,� iiuuuuuipl�Jlll �/j �aaaaaaaa, %oiooi iiai �aaivvvvvv,; �J��r1%iioi�/� �� r»,�»��r�r� �� IIJJI,� �� ,,,,,,� �/ �'/�i,,,.. ,�Tl�i/l�/////�// � �aiaiaiaiiora huuuuuuuu� ��i�i//,,��' �� iii��°Illf��IIII��m��:Vii iii��III��iii�m��u IIII IIII��'�� ;�,�iiu�liii��i��iiir IIII ��iiir��iiir�iiu�iiu�� ,��w.��iii��ii��'�°�iiir��°��liii�°m IIII�IIII��iiu„�IIII iii�III�!�uu°� The Town of Lexington, Massachusetts, held a strategic plan input session for the Senior Management Team on October 20, 2021 . The session was planned and facilitated by Raftelis. The pandemic has required local governments to ensure continuity of services for their community in unprecedented circumstances. Participants were asked to reflect on the last 18 months and share what they are most proud of with regard to their department's performance. Responses included the following: �f»J Leadership of the team during COVID. We pulled off a virtual Town Meeting several times, and organizationally, everyone has stepped up to help. We had more than enough people to pull it off and make it successful. ��`1� We showed up every day to do our stuff, much of which was done in person. The team was selfless and put their personal health at risk to take care of the rest of us. �Uf„�» I'm proud to be part of the organization. Being in a learning role, I enjoy being in a room with people who look to make government more effective and ef�cient—we are leaders in DEI and sustainability, and we're always looking for opportunities for innovation and change. UU,f,� I'm proud that we were able to change from a paper-based process for open enrollment to paperless. «��J� We constantly pivoted during the pandemic to meet the communities' expectations at a very high level and continue to do a great j ob. We had no complaints during shut down; people here would complain if it were warranted. ��,J I'm proud that the Town created the DEI position; the position is being supported and we are excited to push this forward. UU,J,� The staff at Library changed our service model multiple times. It took a village to think through how to do this without a building; thanks to facilities for their support during that process. �U�„�J� The way we supported the community, including financial assistance, connecting volunteers and resources to those in need, moving things to a virtual environment, and supporting vaccination. �J»J The Health Of�ce worked through a tumultuous time without a Health Director. We brought in new staff constantly to help the community respond to COVID; completed almost all of the tasks the Select Board had in its goals for the department;had two key staff who were onboarded remotely; moved three major Town initiatives forward; and increased diversity of staff in the department. �U�„�J Despite the uncertainty of last year, the Town moved forward with hiring the Sustainability Director and sustainability/climate resiliency have not been deprioritized despite other emerging priorities. People see the importance of these issues with what is happening around the world. Uf,Jf� I'm proud of the level of interdepartmental coordination that happened during the pandemic— the departmental responsiveness was impressive in addressing mandates and working together to meet the ever-changing demands. We did what needed to be done to reach vulnerable populations, and we have so many examples of success in pushing information out to the community. °°°�°°III�!��'„�"��'w� �'w�''��IIII II��„'�Illr��°°°�°°III��Ill�m II�"�III"'��III�III�"'llll IIII IIII��;��;;;;�Ill�ml Ill�ml u�Ill�m IIII"I��'IIII�III�9C� �� iiu��°��°Illf��Illl��u��:liii iii��III��iii��u IIII IIII��'��'�� iiu�liii�iiir IIII ��iiir��iii��iiu�� ,��;�,��iii�°��'�°�iiir��°��liii�°m IIII�IIII��iiu�IIII iii�III�!�uu°� U�,f� The SMT Leadership team members leaned on each other, and staff did what had to be done, even with fewer staff! Recreation learned how creative they really are! With indoor facilities closed and outdoor facilities in high demand, things changed daily. We pulled off small scale in person programming, opened and closed facilities as needed, implemented a capital program (including Point of Sale), and the virtual senior recreation program happened. We're reaching people in new ways and prioritized our critical needs for the community based on location and need. UU,f,� The DPW response provided essential services throughout the pandemic and showed up every day to ensure operations happened. One big thing is the streetscape project being underway in the downtown. There was a lot of departmental interaction and very little negative feedback; we have an outstanding communication team. I'm proud to have taken the needs of residents and businesses into consideration. �f�fr�� The Police Department showed up every day and things changed daily in how we responded to the community and provided services. We worked well together and collaborated with other departments to make sure the work got done. It's been a challenging environment for policing and I'm proud of how our department has responded. Staff understood the importance of the changes, and we've been reaccredited and have updated our policies and procedures. �Uf„�J We had to show up in person every day to support the public and other departments. We made sure people got paid,bills got paid, and we responded to the public.Now we're responding to all the federal funding opportunities, including FEMA and CARES Act, and now ARPA. The team has done a fabulous job pulling together the necessary documentation, keeping up with deadlines, and receiving our reimbursements. «��f� I'm proud of the department and crews who were dealing with this before we even knew what it was. People came to work—no extraneous sick calls—and did their part. I'm proud of the way the Town and Management responded to things in a quick and timely manner and pivoted when things didn't go as planned. The fund recovery that Finance was able to do was critical. U�,J� Not only did we do three Town Meetings virtually, we implemented! This Town moves fast, nothing has stopped, and we have continued to do EVEN MORE during the pandemic. Stop, go, decide what to do, and then we got it done! «��J� We are public servants who have proudly served this community while simultaneously dealing with the pandemic on a personal level. �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:liii iii��III��iii��u IIII IIII��'��°�� iiu�liii�iiir IIII ��iiir��iii��iiu�� ,��;�,��iii�°��'�°�iiir��°��liii�°m IIII�IIII��iiu�IIII iii�III�!�uu°� • • • • ,�v ��o �i�, �' �� , i 1� ��%/"/ �%%//G%�, „, ��'� ��///'-� ��i , �,,,, .fl rrmi pii/, �,,,��Ilr �� 'ro�!!{ �� ,,,,�� %/� � ��%l: � IIIIII �� ii ��1��,,�ii riiiii��,� ; �!l�� 1�� o��l�iiii��tl� , � ��iiii� �.,..,,,��;��,,,,�� «fr��//Rrn� ,Uh��,./B r //d ��,�d� /A�w-f�� 1rW�/�irm✓a�r r Omnw,r %le� �„�� ,��ff� The Town has five key outcome areas: �Uf„�J Livability for ALL Ages and Stages �U�fr� Quality Infrastructure, Amenities, and Municipal Services �� Thriving Local Economy ��11i� Town-Wide Fiscal Stewardship �� Community Character Participants were first asked to reflect on how implementation of activities within the outcome areas has gone over the last two years, and to consider whether anything is missing from the existing outcome areas. Discussion included: UU,J,� From an implementation standpoint, there is tension between valuing community engagement and respecting the professionalism and expertise of the Town staff. �::,, We have professional staff with expertise in their individual disciplines, and it would be great for the Town to recognize that and allow them to do the work without additional committees. It creates a challenge to actually move forward and do the work when so many Boards, Committees, and working groups must be created and coordinated. � � The SMT receives a lot of direction without a chance to implement. It's not sustainable and there's some concern about burnout with the SMT. ,� The goals seemed more heavily focused in certain departments, so the impact was not evenly distributed. �� We need to coordinate timeframes for implementation. The Town Staff hasn't had the opportunity to workplan things, so we're always catching up and could be more coordinated. �� What's missing? �.:�;� Sustainability is also a worl�load factor and needs to be considered beyond environmental sustainability. �:� Our equity work doesn't fall cleanly within the categories. „� �air �iar, ��iiiioi� 1010�;« Il��,f,I�iiiii�iiii�°�rt�ii�iiii��,,�fr �� ,1��6� �%,,,�,,�,,,,,,,�, � �� r% m �� r m� �//t��d�ill// ��«w��/9im�f��/OOo�rL'l l/n�vw�'�ii��U„�,�II,a„ull!/ �� Participants reviewed the input provided by the Boards and Committees leadership and worked to capture the concepts that define success for each of the five outcome areas. Livability for ALL Ages and Stages �t�rr�� Livability is different for everyone. �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:liii iii��III��iii��u IIII IIII��'�� iiu�liii�iiir IIII ��iiir��iii��iiu�� ,��;�,��iii�°��'�°�iiir��°��liii�°m IIII�IIII��iiu�IIII iii�III�!�uu°� U�,f� The Town's role is to provide opportunities for people to engage in programs, services, and facilities that are affordable and accessible and that are responsive to their personal needs and interests. «��J� This outcome area should incorporate housing accessibility and should be flexible enough to encompass those who visit and work in Lexington. Quality Infrastructure, Amenities, and Municipal Services UU„� Infrastructure, amenities, and services should be inclusive for all people, regardless of age, race, ability, gender, orientation, etc. «��J� Our approach needs to be flexible, to balance the maintenance needs of existing infrastructure with the future community needs for new infrastructure. �U�fr� The Town needs to consider resiliency and adaptability and be proactive in planning for climate and community changes. Thriving Local Economy «f»�J� A thriving local economy includes a good mix of businesses and attractions/events that provide varied services to people, a stable tax rate, and quality jobs for all skill levels. �U�fr� A vibrant economy contributes to the Town's sustainability, incorporates existing efforts(e.g., the downtown streetscape plan), and builds opportunities for a diverse mix of local businesses. UU,f,� This includes accessible(transportation and ADA)opportunities and continued open dialogue between the Town and our local businesses. «��f� Housing and mixed-use development in the downtown area may improve vibrancy and the local economy. Town-Wide Fiscal Stewardship UU„� The Town provides timely and prudent investment and stewardship of fiscal resources to minimize delays and cost increases. «��J� Fiscal stewardship involves continuing to find innovative approaches to financing and new, diverse revenue opportunities, while ensuring staff and resource availability to execute projects. �U�fr� Communication of goals and resources allows for focus on long-term planning and strategic prioritization. Community Character «f»�J� Suggested Title Change: Community Fabric/Spirit ��ffJ Lexington is a community that values and respects all people, its history, and its physical assets by creating ongoing opportunities to share our history; maintaining and improving our physical assets; creating two-way communication channels; and celebrating and fostering our differences in belief, culture, and ability. U�J1� The Town proactively addresses and improves historic policies to build the future community and delivers equitable programs and services. �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:liii iii��III��iii��u IIII IIII��'�� iiu�liii�iiir IIII ��iiir��iii��iiu�� ,��;�,��iii�°��'�°�iiir��°��liii�°m IIII�IIII��iiu�IIII iii�III�!�uu°� • • • • Participants were asked to comment on the progress that has been made over the last two years, and what possibilities they see for each area in the future. The input is captured in the following table. - . . . . - . . . - . - . . Livability for ALL Ages and Stages ��,f� Full-time position for Therapeutic Recreation �ffJ� New housing opportunities Specialist r�ff� Focused on alternate modes of transit— programming around biking, walking, etc. ��f Age friendly assessment �� Hired a Chief Equity Officer to apply an equity lens to our work Quality Infrastructure, Amenities, and Municipal Services UU„ Implementation of integrated design UU,�; New funding model for Recreation U�1� ADA improvements in the park system Operations and Tourism Services �� Moving forward on 25% design for Bedford St. �� Climate resilience to new infrastructure and and Hartwell Ave. amenities �� Center Streetscape � Renovations v. reconstruction ��- Sustainable financing of water and sewer ��- Recognize human limitations of Town Staff infrastructure ��- Athletic feasibility study ��,� Outdoor dining, in response to public interest �� Stormwater utility �11� Introduction of 20-year capital plan �� New website �� Continued collaboration of transportation safety group ��1�t� Comprehensive Plan Update Thriving Local Economy r�t�� Center Streetscape r�t�� Tying economic development to our financial %�r Hartwell Rezoning stability and capital stabilization ��r Outdoor dining �� Green Business Certification �� East Lexington Local Rapid Recovery Study �� MWBE Attraction ��r,r� Potential to become a center for life sciences ��111i Cultural District (more of an amenity/attraction than a tax base issue) r�t�� Using Federal Funding to support affordable housing and local businesses �� Attracting businesses that attract a range of ages and interests �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iiu��°��°Illf��Illl��u��:liii iii��III��iii��u IIII IIII��'�� iiu�liii�iiir IIII ��iiir��iii��iiu�� ,��;�,��iii�°��'�°�iiir��°��liii�°m IIII�IIII��iiu�IIII iii�III�!�uu°� ' • • . • - • . • - . ' • • Town-wide Fiscal Stewardship �� Improved debt financing planning �>> ARPA funding ��- Tying commercial development to ��- Reducing debt financing infrastructure needs UU,�; Organizational Assessment could pose U�>> Maximized application of CARES Act and possibilities FEMA Funds during pandemic � Built Reserves �11� Maintained AAA Bond Rating ��- Updating fiscal policies Community Character r��t� Hired Chief Equity Officer—shifted our work r��t� Implementing the Comprehensive Plan with all ages to focus energy on diversity work update (ongoing) �� Continuing to diversify our workforce and �rlr� Hired Sustainability Director board and committee membership to reflect ��r,r� Supporting the Celebrations Committee the community r�tt� Town Meeting adaptation r�tt� Innovative placemaking— build on the pride r�t�� Proactively assessed our policing policies and in our history to integrate the old and new procedures to address perceived concerns of r»t� Bridging Town and School to be one national policing—currently implementing 32 Lexington, one community and enhance recommendations service delivery ��r,r� Across Lexington Trail Network ��rr�r� Continue to provide opportunities and ��111i Completion of the Center Recreation Complex funding to support cultural events—celebrate diversity, etc. r�ff� Across Lexington Trail Network—more segments! �� Equity audit to check on our processes! �iii�!��°��w� ��w�°��ull��iiir�� iii��iii�m,��°�III��iii�iii�,iu ull iiu��iii��iii�m�u�iii�m ull°��ull�� iii��°��°Illf��IIII��m��:Vii iii��III��iii�m��u IIII IIII�� iiu�liii��i��iiir IIII ��iiir��iiir�iiu�iiu�� ,��;.��iii�°��'�°�iiir��°��liii�°m IIII�IIII��iiu�IIII iii�III�!�uu°� • Participants were asked to reflect and share how they felt at the conclusion of the session. The word cloud below captures the feedback. �,��N�r , � „�u��,,�� , � � �a �� '� i I�i iilll@� uuimu uuuu�� N�r� III ipul�almplV�p tltlu �,p� �� 1 �. ( ��i�p ou II��uum�iN �= ��uw� u�u�uuuu ; mrR� �umm�� , `I�� I IP .. ��;� ��4��G ��U�i". 'm� ��MVNmini�i��, II�,' I�6 Im �� qlll�, � I' � � � ` �� uuuu� i � yw��V r �m�� w��ra�w� im��oii � �� w , , , � u� ' I I. � ' I i � i � iif� ,� i �NV �` v iN � �INV �uum� � ��ip" i� �'�uuuu�� f o ��II� � I �Ih I VIIIpIuVuuuUuu01�'(I � � IupuuuuVr� D II �� i � � �� oiiiii u " � � �; � I �u �iiwr��ur �i�io�yi � II J �om�mmmmmmmu ,�oiumr 1 � II� � �OUu ��r, u �iii�!��°II��w� ��w�°��liii��iiir�� iii��iii�m,��°IIII��iii�iii�iiu liii iiu��iii��iii�m��iii�m liii°II�liii�� iii��°Illf��Illl��m��:l iii��lll��iii�m IIII�� '��I!!I��"��IIII��iiu��i��Illl��ji��w��°�liii°�u��Illl�;,,��iii��,�°�° • °°°�°°III�!��'„�"��'w� �'w�''��IIII II��„'�Illr��°°°�°°III��Ill�m II�"�III"'��III�III�"'llll IIII IIII��;��;;;;�Ill�ml Ill�ml u�Ill�m IIII"I��'IIII�III�9C� Select eoard Goals January 2020—December 2021 Goals Approved February 3, 2020 Status Update-August 10, 2020/August 24, 2020 Status Update#2—September/October 2021 BOARD GOALS: • 2020—Assign one Board member as lead for each priority area; Agree on baseline performance/ customer satisfaction measures for priority areas below • 2021—Set improvement targets and expected results TOP PRIORITIES THRI VING LOCAL ECONOMY CREATE A PREDICTABLE FRAMEWORK FOR PERMITTING PROCESSES (CHAMPION—JILL HAI) • Redesign the Business Resource Guide to provide a more detailed explanation of the permitting process—the measurable goal will be an updated Business Resource Guide,this is to be undertaken by the Economic Development Office to be completed by Fall 2020. o Select Board Member Update 8/10/20: New Director of Economic Development, Sandhya lyer, was hired and began work in May. The Economic Development office created and maintained many supports for local business throughout pandemic and has created quick permitting process for outdoor space utilization. Ongoing work with Center Committee and Economic Development committee. o Land Use, Health & Development Department (LUHD) Update 8/10/2020: New Economic Development Director started May 11, 2020. The Business Guide is under review and changes are planned. Changes to web pages are also planned to signal to the life sciences industry that Lexington is prepared to facilitate permitting. c� � , I 1 r c r ; CI ; r � r Cr � r ► � l � ► ► j r j �� r � l r � r ; � i i r° i i � � � � � r l r l � ' � � i s�s t 1 it ill �I .si � s� ei t 1 t i L � t � � L i t l tr c �t t� �t � c�i � s� � �� tr I i r� i��i s� c � � t � �t i �� i tiz s r i s� 1 i l I r ifiti � r i �� 1 � itti li� �irr ti � � � j ct,s � 1 � 1 � is�tric°t t t r i i r it,s • Ensure businesses understand the Town's coordinated effort of all permitting departments through the Design Review Team (DRT). Promote the "one-stop" shop for all pre-permitting review to ensure that permitting processes go smoothly and that by the time an applicant is before a Board or Committee that all staff have commented on plans and that the plans meet the Town's requirements. The measurable goal is that outlines of ineetings of the DRT are to be forwarded to the Town Manager and that a report will be developed outlining the number of days from initial contact to the Town to completion for the past 3 years will be developed and updated regularly to indicate the effectiveness of the DRT process,to be undertaken by the Planning Office.The initial report will be due July 2020. o LUHD Update 8/10/2020: 1. The Assistant Town Manager for Development received approval to add the duty of single-point-of-contact for permit sequencing to the ED Director job description. The ED Director is in progress on learning Lexington's zoning and permitting, and the ED Coordinator is also supporting business permitting.This now makes clear to businesses and Town staff that this position acts as permit "concierge," and advises on sequencing with review boards, in concert with relevant staff. The ED Director has been trained on ViewPoint Cloud; 2. DRT is promoted to prospective commercial developers and new businesses to advise and coordinate on the most efficient path to permitting. � i i i 1 � • Training for all Development/Permitting Boards—Training programs will be offered to these Boards through the Citizen Planning Collaborative and/or other programs and will be ongoing through the next two years.This will be undertaken by the Planning Department and a record kept of each Board member's training. The measurable goal is that written notification of training opportunities will be made and recorded. This will be initiated January 1, 2020. o LUHD Update 8/10/2020: Planning Board members Richard Canale and Bob Peters attended the Citizen PlannerTrainingCollaborativeworkshopthisyear.TheZoningAdministratornotifiedthe ZBA of the CPTC training opportunity, and they registered, but the pandemic caused a cancellation of live workshops. Even still, ZBA members Ralph Clifford (Chair), members Jeanne Krieger, Nyles Barnert, Norman Cohen, and alternate member James Osten participated in the Stormwater Management Webinar. Mr. Osten also took a workshop on Variances and Special Permits. a � i i i 1 i i ill i � ENGAGE IN A COMMUNITY CONVERSATION TO DEFINE WHAT ATTRACTIVE AND VIBRANT WOULD LOOK LIKE FOR LEXINGTON (CHAMPION—JOE PATO) � This will be part of the ongoing comprehensive plan update with at least one specific facilitated community conversation to define what "attractive" and "vibrant" means in relation to Lexington. This will be undertaken by the Planning Department and incorporated into the final report on the Comprehensive Plan with the measurable goal to complete the Comprehensive Plan no later than December 31, 2020. o Town Manager Update 8/10/2020:The Planning Department has continued to move forward with the comprehensive plan and we are anticipating that the Planning Staff and Assistant Town Manager for Development will present an update at a joint meeting of the Select Board and Planning Board in September 2020. o LUHD Update 8/10/2020: This was understood by the LUHD Department to be conceived by the Select Board as a live public gathering. Guidance is sought on whether a Zoom webinar is now acceptable.The Select Board and the Planning Board will receive an updated timeline for the draft Comprehensive Plan at a joint meeting with the Planning Board intended for September 2020.The Department also understands the Select Board considers the scope to include all commercial areas in Lexington, not just Lexington Center. c� � li C r � i i i i il � WORK WITH BUSINESSES AND PROPERTY OWNERS TO DEVELOP CREA TI VE AND 1 NTEGRA TED SOL UTIONS (CHAMPIONS—SUZIE BARRY, MARK SANDEEN,JILL HA1&JOE PATO) Continue meetings with both small Iocal businesses and larger, corporate businesses Local Business Owners (Champion -Suzie Barry) • Small business meetings will commence on a quarterly basis (starting with the first quarter of 2020), where these have been irregularly scheduled over the past year.This will be one venue to have discussions with local businesses over a variety of topics, including the impact of the Center Streetscape Project.The measurable goal will be improved communications from 4 quarterly meetings by December 2020. These meetings will be scheduled through the Economic Development Office who will attend these meetings,the Select Board will designate two members as well as the Town Manager or his designee to attend these meetings. The measurable goal is that 4 quarterly meetings are held to improve communications. o Select Board Member Update 8/10/20: I have been in touch with a few participants from the small business owners group that started meeting on an occasional basis after the Town Manager's arrival in October 2018 and went on hiatus in the fall of 2019 with seasonal business needs, loss of the Economic Development Director and then continued to be on hiatus with the pandemic. They are interested in restarting meetings again in a remote manner and are interested in meeting the new Economic Development Director. Short term goals: Set up a meeting for some time in the next month or so and at that meeting lay out a projected schedule of future meetings and potential topics. Determine the second member of the Select Board to be added to this group. o LUHD Update 8/10/2020: She is meeting business owners and planning a more formal program of ineetings however the focus of activities has been on supporting the smaller businesses during the pandemic. COVID 19 having the maximum impact on the small businesses, the Economic Development Office has been working closely with them to understand their unique needs to stay afloat in this market. Starting with a streamlined outdoor permitting process for outdoor seating for restaurants and some retailers adding outdoor pick-up services the ED office has constantly been providing information about different state and federal funding support options to businesses.The ED Office has been working with the Lexington Retailers Association and the Chamber of Commerce to provide tailored resources to small business owners such as organizing a webinar with state representatives and developing promotion and marketing for some of the businesses.The ED Office has also secured funding through the Community Development Block Grant program to support micro-enterprises (5 or fewer employees) in Lexington. c� � � 11 i i � � , �1 � 1 � i 1 i1i i 1 i� � � i 1 � i � � i 11 i i 11 i II i � i 1 i i r i i i i i i ri i 1 � i � i i � f . I r r I i i � i o � 1 1 � , i i i � i i 1 1 1 � � i i 1 � r i i 1 � F � r � t , �� T T � r�c �� i �I � 1 1 � � i , t r tr t c t �� i �� i�� s�s � II �� 1 t t � c i � �tr ct� , r i � t r i i . st f r� � t i it t r� �i �� t � t � �i � I�i�� 11 �i �� t 1 it T fi�� 1�� il , - t f t i i t ti t �t C i fi � 11 �i �� t �� T � �t f � i t t t � tr t�c 1 T ti � �i .s.s .s is� �� t r it.s c c � .s r I t t si I � 1 I � - fi f r� i t t t r i I isc 1 t f �ts � 11 i � �� i � � is� �� i � r , t t r r �t� � i � 1 i � � � ��ti li �i � t f t t �i s�� i �t 1 it r� �t�� 7� t s 11 �i �s fii i� � I � ct r � � Large Business Outreach (Champion -Mark Sandeen) • The outreach program with larger businesses will continue through 2020 with the plan to hold at least six meetings with large businesses during 2020 targeted to businesses that may be growing, lease renewals or other indicators.This will be coordinated through the Economic Development and Town Manager's offices. With one of these meetings being a joint meeting with the Center Businesses group.The measurable goal is that a minimum of 6 meetings are held with the larger business owners in Lexington. o Select Board Member Update 8/10/2020:The Town Economic Development office has organized two well-attended meetings with the business community in the last year. Secretary Kennealy spoke at both events. One event was hosted on Hartwell Avenue and one in Lexington Ce nte r. o Town Manager Update 8/10/2020:These were expected to start in the first quarter of 2020 but haven't due to the inability to hold in person meetings. It would be difficult to arrange a zoom meeting with the right people, but it would probably be very helpful right now to make the effort. I'm happy to work with Suzie and Mark and our other staff to identify the appropriate people to invite and schedule a zoom meeting to hear from businesses.This may be helpful as we move forward into the Fall. If this is what the Board wishes to pursue, we will work to arrange a meeting prior to the end of August with the businesses that are identified. o LUHD Update 8/10/2020: The ED Director has had communication with the commercial developments and large businesses such as Revolution Labs (1050 Waltham),Takeda,The Richmond Group (4 Maguire) and Lincoln Properties (91 Hartwell). She is working with state agencies such as MassEcon as well as Middlesex 3 Coalition to promote commercial properties that are lab-ready and a premier location for growing life sciences companies.The ED Director also promoted Lexington's Commercial space in the New England Real Estate Journal featuring the region: https://reader.mediawiremobile.com/NEREJ/issues/206193/viewer?page=22 o � � 1 / r� i 1 ii i i i e � i i i i 1 i I� i 1 � Center Businesses (Champion -Jill Hai) • A quarterly meeting will be established in 2020 specifically with businesses in the Center Business District through the Center Committee to discuss the impacts of the Center Streetscape Project and to work around as many issues as possible to ensure the project goes smoothly.The project is slated for construction to begin in the Spring of 2021,therefore starting the first quarter of 2020 a meeting will be initiated through the Economic Development, Public Works Department and Public Information Officer,who will be responsible to communicate with businesses to ensure an effective two-way communication before and during the project to minimize complaints and to establish an effective complaint resolution program during construction. The measurable goals will be that 4 meetings are held and that a two-way complaint/complaint resolution program is developed. o Select Board Member Update 8/10/2020: New ED Dir has begun relationship building with Center Committee and Chamber to establish the meetings and communication pathways discussed o Town Manager Update 8/10/2020: Dave Pinsonneault is on the agenda for August 24, 2020 to provide an update to the Select Board on the status of the Center Streetscape project and a letter is going out in early August providing an update to the businesses.Again,this was slated for some initial meetings in the first quarter of 2020 but due to the pandemic this has not occurred.The project is still on track and a notice has gone out to the businesses in the center. I would recommend that a meeting be scheduled during the third quarter of 2020 to have a discussion with the center businesses and Jill can be involved in those discussions/meetings. o LUHD Update 8/10/2020: The Economic Development office has been working closely with the Center Committee to understand the needs of the Center Businesses.The ED office has developed several resources such as a list and information of all the businesses currently open and also developed a Map with all the different business categories in the Center as well as East Lexington. The ED Coordinator also developed signage and posters for businesses as part of the reopening strategy. The ED Office also assisted the Engineering and DPW to secure grant funding through MassDOT to promote outdoor dining and retail to help with revitalization post- COVID 19.The Assistant Town Manager for Development and the Planning staff have experience communicating with and assisting businesses through roadway reconstruction projects in other communities. We are prepared to support the ED director and DPW in this communication before and during construction. c� � � I / � i I I i i i � Ci i i � 1 i � 1 � � I % � % / 1 � � 1 1 1 � 1 1 � rC' � � 1� �°� .S.S C'1 �1 � ' � Small Business Tax Exemption Program (Champion -Joe Pato) � Through the Town's Finance Department, data will be accumulated during the first three quarters of 2020 to develop an impact statement and to identify the number of businesses that would be able to participate in a Small Business Tax Exemption program.The Finance Department will make contact with all businesses identified as eligible based upon their property valuation and will identify the number of employees to establish a list of potential businesses and further develop an impact to all other commercial businesses should the Town offer a Small Business Exemption.The measurable goal is the development of the report for the Board's consideration.The timeframe will be to ensure a final report is provided to the Select Board one month prior to the FY21 tax rate setting hearings. o Select Board Member Update 8/24/2020: Initiated discussions with Land Use, Health & Development Department and Finance Department to take raw data from the state and analyze how many businesses would actually benefit from this exemption. Brookline studied this exemption in 2010 and recommended proposing changes to MGL Chapter 59§51 "to address the inequities created by the limitations of the current qualifying criteria and to be more useful to the Town of Brookline as a tax policy tool to promote and support small business development." Looking into if any of the proposed changes could be meaningful for Lexington via a home-rule petition. o Town Manager Update 8/10/2020:This is predicated on the size (number of employees) of certain businesses and the Finance Department was going to be accumulating data through the first three quarters of 2020 to determine whether there was a need to pursue this exemption. I will follow up with Carolyn Kosnoff,Assistant Town Manager for Finance to provide an update. o LUHD Update 8/10/2020: Although not a task for the Land Use Health & Development Department,this goal could help small businesses open and/or remain in Lexington. c� � , 1 1 � � , i i , �i % 1 i r � il i i i il i i i I Iiil I I i i i �1 li � 1 i i . LIVABILITY DEVELOP EFFECTIVE TRANSPORTATION SOLUTIONS (CHAMPION—MARK SANDEEN) � The Transportation Manager will continue to work with others in the neighboring communities to identify opportunities to cooperate and develop a broader use of the Town's transportation services. c� � i i � i i i i i 1 i �i i i 1 r� i � i � i i r I � i � i i i i ii r f i i i il, i ii r i � i� � i i � � • The Transportation Manager will review and identify opportunities to provide first mile/last mile service during the morning and evening rush hours to connect local businesses with other public transportation options using the Lexpress or Rev bus services. � 1 1 1 �1 I I l 1 1 1 1 , " �" 1 tt r� 1 t t s �i r� �c 1 � � t r t t t i� 1 � �� I � s rt i l i i � I i �1 i i i � � C °� 1 � 1 il �i C i I i i i 1 i i i� i 1 i , i i 1 i � � ii 11 f � 1 i , i i i 1 1 i �i i i� 1 � i i i iii i i I 1 � 1 I '1 % 1 1 % �" CI C 1 , 1 C � • The Transportation Manager will work with the M BTA on potential new bus routes to provide improved services for residents seeking public transportation. • The measurable goal for the above three bullets is to see increased usage (not a defined percentage as this will be a multi-year goal seeking to increase public transportation usage) during 2020 and to provide a recommendation on alternative routes that would link Lexpress or other public transportation services to regional train services available in nearby communities. c� � i ill i c i � i iCl i , � i � 11 i � i � , � i � 1 1 i i i i i � i r i � � � r t II s�� I s� � i l iz it t I �� ti � �t �t t f � tt � c r� c°ti s� T r s rt ti r is C t � itt � �t �i r r� � 1� is�is� t i t i� r�lci t r s �t � � � �r il t r � t, 11 tr� s� �t ti 1 s�s� -ti i t c� 11 r� t � r i e s� �t i� ct t t til t r t r il li �� rr i C i t r� t t r r� r��s� 1 � r�c t � � it ill � s � t �t 1 t t � t � � il ti �� r t r t 1 l i 1 t � I i � • During 2020, the Transportation Manager working with the Town Engineer and Public Works Department will identify potential locations for a protected bike lane trial in Town. The measurable goal will be to include a recommendation whether a protected bike lane is possible/advisable. The measurable goal will be that public meetings will be held and a recommendation made to the Select Board in a timely manner so that any costs could be included for the FY22 budget. o Select Board Member Update 8/10/2020:The Town's Lexpress service celebrated its 40th anniversary this year.The Transportation Manager has revised schedules and fees to encourage ridership once service resumes. Many of the goals outlined in this section have been delayed due to the coronavirus crisis. The Transportation Manager has not yet provided a recommendation on potential protected bike lane trial locations. o Town Manager Update 8/10/2020:This goal came to a halt with the pandemic and the shuttering of the Town's Lexpress bus service. Some of the goals have made progress as far as developing new routes and continuing to work with other communities.The first mile/last mile goal was discussed briefly in the last Select Board meeting and still a major issue for businesses to get their employees from the train stations to work locations in Lexington and should continue to be pursued. The measurable goal is not possible in 2020 as the service has not been operating for 5 months. In regard to the protected bike lane, Melissa Interess, Human Services Director has been asked to provide an update on the status of this work and whether it will be completed in time to coincide with the FY22 budget development. Depending on the pandemic and how long it lasts and long-term impact on the Town's finances when combined with other priorities,this may need to be postponed until the FY23 budget process. � � i i I , i , i � 1 t� �t t �� i� 1 � r�t j ris icti t 1 ir� i�isi r� 1 i lr i l �i t r t r � rt ti t r � REVIEW RESIDENTIAL ZONING FOR WAYS TO CREATE NEW HOUSING OPPORTUNITIES AND PROTECT THE DIVERSITY OF EXISTING HOUSING STOCK (Champion—lill Hai) • The Select Board have already had an introductory presentation on Chapter 40R and 40S development. The Board will schedule a secondary discussion on these options during the first quarter of 2020 with the measurable goal of having a position developed during the second quarter with the goal of having any action required of Town Meeting included in a Fall 2020 Town Meeting wa rra nt. o LUHD Update 8/10/2020: The Land Use Health & Development Department staff(Dept. Head) has 40R experience and is prepared to assist along with other staff.This effort would not be ready for the Fall 2020 Special Town Meeting. c� � � 1 I 1 , 1 i i i 1 i li � ' ; ; r ; ' ; � t r� � I , s�s�is�t t T r�� c ic C t ir� ct r 1 �i �r� ct r i� �� it t T � r� � ti �i C i t t t t li i ili� � i� � r� rt r t i�t�ict� � The Select Board will workwith the Planning Department, Community Preservation Committee, Housing Partnership, LexHab, Housing Authority and others to review existing affordable housing stock, improvements that may be needed and to develop a plan to fund improvements.The Board will hold an initial meeting during the first quarter, develop a working group of these Committees to identify opportunities and the Town Manager will identify appropriate staff to assist in this review. The working group will work throughout 2020 and identify funding opportunities and/or needs and will present to the Select Board an interim report in the Fall of 2020 to obtain feedback and then provide recommendations to the Board in December 2020 for any action needed by the Town at Annual Town Meeting 2021. The measurable goal will be to have an improvement plan agreed upon by January 2021 with funding recommendations for the 2021 Annual Town Meeting. o Select Board Member Update 8/10/2020: SPRD continued to meet regularly through the summer and will going forward (3rd Tuesday each month, 8am). Zoning Consultant has brought a large range of zoning alternatives other communities have used to broaden housing diversity. Documents are posted to SPRD committee page and work is shifting to drafting new options for Lexington, based on these models and our needs. o Town Manager update 8/10/2020:Jill Hai has been working with Carol Kowalski on this issue and I will include Carol's written update to the Board when it's received.The Town has not created a working group consisting of the various housing interests during 2020.There has been some discussion about the future of LexHab and how this could be transformed in the future. Once the Board discusses this goal,the creation of a working group could be added on the August 24 agenda to move this item forward. o LUHD Update 8/10/2020: The Board may wish to consider starting this once the SPRD Ad-Hoc Committee completes its work. That Committee's knowledge and engagement is on the continuum of this goal. � � � I / � 1 i � � 1 i i � � i I i 1 � � � i � ii 1 1 i � i 1 i � � � i i � , i 1 i i tt � r� ri ti � i t � , �� s� tl � t r r c i t c r r� itt t t 1 �t t it� �is� � i�i I �i Tr �t r L i t i 1 � r � ti r�. 1 ct r � �� t c � t s� r� I ti s�� i s�t 1 r� � s� t t � t c � i ,st 1 p c� �� r� r Iic i t t s�i � �ti t � �i 1 is�c 1 t � 1, � HIGH PRIORITIES QUALITY INFRASTRUCTURE,AMENITIES AND MUNICIPAL SERVICES REVIEW THE CHARGES FOR ALL TOWN COMMITTEES;MODIFYAND UPDATE AS APPROPRIATE TO REFL ECT BOARD PRIORI TI ES AND CREA TE EXPANDED OPPORTUNI TI ES FOR RESI DENT PARTI CI PA TION. (CHAMPIONS—JOE PATO&SUZIE BARRY) EXECUTION: Town Committee Review(Joe Pato) • During the first half of 2020, the Board will designate a Select Board member to work with the Management Fellow to identify the legal basis of all Town Committees and whether the Committees are mandated by law, mandated by some other law the Town has adopted or optional.Those Committees that are identified as optional,will be reviewed to determine the ongoing necessity of the Committee.The charge for all Committees, both mandated and optional will be reviewed to determine if they continue to be appropriate and/or whether an updated charge is advisable and will provide a recommendation to the Board for consideration by December 2020.The measurable goal will be for the Select Board to approve new Committee charges by June 2021. BOARD GOAL: 2020—Complete review and update of all committee charges to rationalize functions and expand appeal for broader resident participation. 2021—Attract 15% new participants to town committees o Select Board Member Update 8/24/2020: Committee inventory completed with linkage to establishing authority. Committee charge analysis has been delayed by 6 months. o Town Manager Update 8/10/2020:Joe Pato and Doug Lucente were working on this item and I will leave this to them to provide an update. One of the goals was to ensure new participants (15%was the goal). On the Town Manager appointments, we specifically advertised all of them as being open appointments, which did not make some long time members happy. We have reviewed the Town Manager appointments and of the 27 appointments I've made this year, 20 were reappointments and 7 are new appointments (26%) relative to the 15%goal (TM appointments only). o LUHD Update 8/10/2020: Land Use, Health & Development Department staff would like to assist in this review for the many committees supported by the Department. c� � 1 � i 1 i � i i i i � r i � i � i i i i � �� Board Liaison Review(Suzie Barry) � The Board will commence a discussion on the role of Board Liaison to various Committees and establish protocols for the Board Liaisons.This discussion will commence in January 2020 and will conclude by June 2021. The Chair of the Board will review other community's liaison roles and develop a protocol for discussion with the full Board no later than May of 2020. The measurable goal is that protocols will be established by June 2021. o Select Board Member Update 8/10/2020: Currently gathering information already in use by other Towns for review and reviewing draft information written by former Select Board member Michelle Ciccolo regarding this topic. Goals: Have preliminary discussion with full Select Board to gather information regarding how they see the role, challenges and opportunities. Schedule for SB meeting by end of September 2020; Survey Board and Committee Chairs regarding their understanding of the role and their interaction with their liaison.Aim for survey result by end of October 2020; Hold an additional discussion with the full Select Board in November 2020 to review survey results and gather additional feedback; Draft and review protocol including ongoing review and feedback of draft with full Select Board December 2020-February 2021; Present final protocol for review and approval by full Select Board March-May 2021. o Town Manager Update 8/10/2020: I was not involved in this review and will defer to Suzie Barry's comments on updates.The schedule was to complete this by June 2021. c� � : 1 1 i � i � 1 Ii i i 1 . 11 i i i li i i Ii i r i i i � i i �i i r� f 1 i i i I i 1 � i 1 i � COMMUNI TY CHARACTER CREATE AND COMMUNICATE A PLAN FOR BROADENING DIVERSITY OF TOWN STAFF (CHAMPION—JILL HAI) • The Town Manager and HR Director will identify additional resources to advertise and promote job openings and will continue the employee survey that was undertaken in 2019 to measure and identify whether there are improvements or lessening diversity. The measurable goal will be a continuing annual report back in Fall 2020 on employee demographics and outreach efforts. � The Select Board through the activities listed above relative to reviewing the charge of all Committees and seeking to provide additional opportunities for residents (that may not have previously been involved)will require that all vacancies, and those seats with incumbents who's terms are expiring,whether the Committee is appointed by the Select Board or Town Manager to be advertised in local papers, on Town bulletin boards and the Town's website with a copy of the opportunity emailed to all those previous attendees of the Citizen's Academy to seek to diversify Committee membership. This will be undertaken with the reappointments starting January 2021 and the measurable goal will be advertising all expiring terms for Committee appointments. o Town Manager Update 8/10/2020:The Town Manager and HR Director were to identify additional goals and a continuing report back in the Fall of 2020 on town employee demographics. The Town has placed ads nationally in professional websites that include diverse membership including ELGL(Engaging Local Government Leaders,which is a diverse professional association of middle managers in local government), MassachusettsDiversity.com, MMA and websites specific to the position (i.e. Massachusetts Environmental Health for our Health Agent position). We have also used the Bay State Banner(an African American newspaper) and EI Mundo (a Latino American newspaper among others and will continue to do so. The most recent recruitment for police officers was provided to ABCL with a request that they distribute it widely. The employee demographic study will be initiated in September 2020 and will be reported to the Board with a comparison with 2019. c� � i i 1 li 1 �" l d 1 % l % 1 1 % � 1 1 Ill 1�� 1 1 � C' 1 1 1 1 1 1 � 1 1 � 1 1 ' 11 i� 1i 1ll 1 il f i 1 i m I r 1 1 1 C t 1C l � 1 1 � TOWN-WIDE FISCAL STEWARDSHIP (CHAMPION—DO UG L UCENTE) • Limit the rate of property tax increase.The Town will endeavor to not have a Proposition 2 % override and communication to residents on town finances and taxes will be developed.The measurable goal is that the Town Manager and Finance Department will develop easy to understand informational pieces during 2020 and will work with the Public Information Officer to communicate to residents through Town Meeting, a community conversation, online, mail and/or LexMedia. o Select Board Member Update 8/10/2020: Need to set up a meeting to review the format to be used for an easy to understand communication piece to the community before Fall Town Meeting and before the Police Station project is presented to the community. o Town Manager Update 8/10/2020: We have not anticipated a need for a Proposition 2%z override.An informational piece as discussed in the goals has not occurred, but can be done as part of the Fall Town Meeting process to explain how we're balancing the budget and explaining the tax rate. c� � i i 1 i i i 11 i 1 ili � � i 1 1 � �" Il1 ' 1 1 t" 1 1 1 1 � 1 ' � Il 1 � 1 1 1 1 �� 1 1 I ' 1 � � Review home rule petition opportunities to address the issue of tax deferrals and the timing of when interest begins after the property owner(s) passes away and the estate is required to pay the deferred taxes.The measurable goal is that the Board will consider adding to the 2020 Annual Town Meeting warrant, an article that will seek a home rule petition to allow the Town of Lexington to set the timing and interest rate for the deferred taxes for the residential tax deferral. o Select Board Member Update 8/10/2020:This was successfully completed at the 2020 Annual Town Meeting. o Town Manager Update 8/10/2020:This was on the Annual Town Meeting warrant and the home rule petition has been submitted to the legislature. With the pandemic schedule and other associated issues of the legislature, I do not anticipate this will be taken up for consideration until the next session and would anticipate it being considered in the Spring of 2021. a � i ii i , m • Take action on the residential exemption study committee recommendations, including development of a means-tested and/or age-based residential exemption—The Board will charge a new Residential Exemption Study Committee in 2020 to take up this issue and make a recommendation by January 2021 at which time the Ad Hoc Committee will sunset. o Select Board Member Update 8/10/2020: Next step is for the Select Board to create the charge for the proposed study committee and appoint members. This will be on an agenda during a September 2020 meeting with a proposed draft for the Board to review. o Town Manager Update 8/10/2020:The residential exemption study committee has not been created and I anticipate it would be difficult to provide a recommendation by Jan 2021 even if it is created in the near future. I would recommend this goal deadline be extended. c� i i i i � DEVELOP A CAPI TAL MASTER PLAN THAT ENCOMPASSES ALL CAPI TAL I TEMS (INFRASTRUCTURE, BUILDINGS, ETC.)AND INCORPORATES THE SCHOOL'S MASTER PLAN (CHAMPION—JOE PATO) � The Town Manager,Assistant Town Manager for Finance, Director of Public Facilities and Director of Public Works will provide an estimated cost for inclusion for items costing over$500,000 in the 2021 Annual Town Meeting warrant. The measurable goal is to develop a full cost report in time to inform the FY23 budget process (Fall of 2021). o Town Manager Update 8/10/2020:This is in the FY21 Capital Plan, but with many of the capital items and PIRs are waiting until the Town Manager and Finance staff make a recommendation on how to move forward with the FY21 budget.An update is planned for August 24 and a summit with the School Committee, Select Board,Appropriation Committee and Capital Expenditures Committee is planned for September 10.Within the next few weeks, we'll have a better idea of the PIRs and capital projects that can move forward and an update on this can be provided at that time. c� � i i li i i i ili i i � � i� i � � il i i � il i � i i i � 1 i 11 1 1 1 i i � ili i i 1 I � � The Town Manager and Finance Department will draft a comprehensive debt management plan in the form of guidelines to be presented to the Select Board prior to September 2020 and incorporated into the FY22 budget process.The measurable goal will be an agreement between the Select Board,Appropriation Committee, Capital Expenditure Committee and School Committee by the second budget summit of the FY22 budget process. o Town Manager Update 8/10/2020: This has been worked on but is behind schedule, but we will continue to endeavor to provide it by the second budget summit. We are meeting with the school administration every other week to ensure a smooth budget process for FY22. c� 1 i I ili i � i i i i r � � i 1 � � � , ; r i � � '" i � l � i r i Iti � � i � t t I �t � r r 1� OTHER PRIORITIES The following items were listed under"other priorities" and will be worked on to move them forward, but without the top and high priority detail. These include: IMPLEMENT THE SUSTAINABLE ACTION PLAN AND GETTING TO NET ZERO EMISSIONS PLAN (CHAMPION—MARK SANDEEN) • The Town is in the process of hiring a Sustainability Director and has developed an Integrated Building Design and Construction Policy to provide direction for Town building projects. The measurable goal will be following the hiring of a Sustainability Director, an implementation road map of the Sustainable Action Plan and Getting to Net Zero Emissions Plan will be developed with priorities for implementation and any costs associated with the implementation of plan elements estimated,this will be undertaken within one year of the Sustainability Director's hire date and will be done under the direction of the Sustainability Director and Sustainable Lexington in consultation with the Town Manager and Select Board. o Select Board Member Update 8/10/2020:The Town has hired a Sustainability Director.The Sustainability Director has met with Sustainable Lexington to understand that committee's recommendations regarding implementation priorities for the Sustainable Action Plan and the Getting to Net Zero Emissions plan for the next year. o Town Manager Update 8/10/2020: We have hired the Sustainability Director who started this Spring (remotely) and has jumped right into these projects with the Sustainable Lexington Committee. C� � 1 CI l�l l l' l l C 1l i 1 1 C1 I 11 � 1 1 1 i I 1 I 1 � , 1 � � I l t�, 1 iCl % �'� % l 1 1 � C � 1 1 �I 1 ' �' 1 � � 1 � 1 � � i 1 � t I � � c°tr�i i� ti I i � t 7� r� �i � s�ir� t c it 1 t t i st II � � � I r �s � 1 t t i r� t i t � t r � r� t t ill � s�t 11 � �t i il it ir t r 1� i� r i it t l i t cti 1 t ��i t t i � i i it� t z r 1 I c 1 i r� � r i� � � � F rr ; r �� 250TH CELEBRATION (CHAMPION—SUZIE BARRY) • The Select Board will create and appoint a Committee in 2020 to oversee and plan activities for the 250th anniversary of the Battle of Lexington and the Board will also coordinate with surrounding communities, other partners and the State on collaborative opportunities.The measurable goal will be the creation of the Committee and planning efforts being coordinated with other area communities, other partners and the State. o Select Board Member Update 8/10/2020:The Select Board approved the charge for the Semiquincentennial Commission (Lex250) at the January 13, 2020 Select Board Meeting. Mr. Lucente & Ms. Barry were working on the application for membership on the Commission and the plan for recruitment of inembers when the pandemic hit and efforts were paused. As a side note an informal group of a Select Board representative from Lexington, Concord, Lincoln, Bedford &Arlington along with the Director of Minute Man National Park and a representative from Hanscom Air Force Base was formed and met twice prior to the pandemic to begin conversations surrounding the communication and coordination of any events being planned in the Battle Road area for 2025. This group intends to start meeting again informally in the coming weeks by remote participation.This group is also monitoring events being planned at the State and National level as well. Goals: Revisit the application to see if any updates are necessary and restart the recruitment process to staff the Commission. Aim for a first meeting of the Commission by April of 2021. c� - 1 r � i i i 1 / % / � % �' � . � , ' % C I / t 1�S I� �" t 1 t .S � t .S t '�` ti t �� i t t � .S .S t C C 1 1 � 1 1 � 1 1 l � 1 1 l 1 1 1 ttl t t 1 rt r�i i c � � i i 1 t i� i�s t ti i J fi r i t ir� r� , c itt �t� �t r� � i rt t � i t s�i � rs � I I� 1 i i i 1 i � � , 1 i I � ii � t �i� r r � Iti-t I ct r itt � fii s�t t i� r 1 �i�� t � t r i rr t� s s� �c� �� I i i r r s� t ti � t � I t fitl t t t t �� itt �t t i �� it r� �� 1 i cl 1 t it �t r� ,s r�t ti �� Il i�� 1 �� i tti � i 1 i �t t i �1 i t t t t� TWO-WAY COMMUNICATION (CHAMPION—DO UG L UCENTE) • The Town Manager will work with the Board during 2020 to better define what is intended for two- way communication tools and will work with the Public Information Officer to review existing online platforms and a non-online option and will implement (subject to budget appropriation) a plan to improve communications between residents and Town Departments. The measurable goal will be the development of a communication plan with cost estimates in time to be included in the FY22 budget. o Select Board Member Update 8/10/2020:The FY21 Budget included a new Town website. The staff is currently in the process of getting feedback from various vendors.The IT department has been working with PIO on this process. By next fiscal year's budget development, staff plans to have explored options available by vendors to integrate a two way communication option such as "See, Click, Fix" or other similar application. o Select Board Member Update 8/24/2020:Vision 20/20 Committee has approved Enhancing Communication in Lexington (ECiL) subcommittee report "Best Practices for Municipal Communications" for submission to the Select Board in September. This report identifies Best Practices which the ECiL Committee believes, if implemented, will help improve communication in Lexington. Throughout this report the term "communication" refers to the bi-directional exchange of information between the Town of Lexington and residents and/or people working in the Town. o Town Manager Update 8/10/2020: While we haven't defined what is intended by two-way communication,we have been fully utilizing the PIO position and there has been tremendous positive feedback that I've received related to the flow of information coming from the Town. 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We are reviewing our booklists book displays to ensure that there is diversity in the authors we recommend. o Our library card application is now bilingual (English/Chinese) o We moved to a new website vendor in September 2021 largely because it was the best product in terms of accessibility features. o We now are now the host location for vocational interns (one from the Cotting School, one from the LABBB Collaborative) o Our Teen Services Manager has established a book club at the Pelham Academy residential school. o We are proud to continue significant collaborations with community partners including ABCL, CAAL, IAL, LexPride, and members of the Muslim Community. We are working to build and strengthen our relationships with CALEX, JPLex, KOLex, and other community groups. Land Use, Health and Development: Community Compass • The Economic Development Office worked on Tourism rebranding and has now developed a new logo and brand identity for the visitors to learn about the history and have a great experience in Lexington. • The ED office used several marketing opportunities in radio, television, and print to promote Patriots Day. • Assistant Town Manager attended two-part workshop Creating a Race Equity Framework and Tools for Planners • For sharing history, Land Use Health & Development Department routinely use the Laserfiche files to provide history and documentation of residents' property files. We frequently have questions about the past permitting or work at a property, and we send the information or invite the owner to the office to view. • LUHD Dept. held two well-attended, interactive community forums held September and October 2021 for Lexington Next (Comprehensive Plan) one on What "Attractive and Vibrant" means for Lexington's commercial districts, and the other on Housing. • Spring 2022: Parker Meadow Accessible Trail construction in progress • Planning Board proposed and Town Meeting approved Article 13 at Special Town Meeting 2021 which amended the Town's Zoning bylaws to clarify Town of Lexington zoning requirements do not discriminate; to use more inclusive language, to ameliorate racial, disability, and other impacts in permitting decisions • TSG worked with MassDOT and MBTA to install RRFB's Rapid Rectangular Flashing Beacons and landing pads making safer routes to school and accessible MBTA stops. Livable Lexington Safe Multi-modal T�anspo�tation: Planning staff continued to work with Engineering staff and the 25% Design working group on the Bedford Street/Hartwell Ave Redesign Affo�dable and Accessible Housing: • Annual Town Meeting 2022 Article 3 5 [Open Space Residential Development] approval for new zoning that allows a higher density housing and various styles of housing to be clustered to preserve open space. The new zoning also has an inclusionary housing requirement. • Assistant Town Manager and the Special Permit Residential Ad Hoc Committee met 15 times to continue to develop a bylaw for Town Meeting to allow alternatives to conventional subdivisions. The Committee also reviewed the OSRD and other alternative bylaw proposals that would create more varied housing types in Lexington. • Assistant Town Manager drafted the Affordable Housing Trust Study Committee Charge for SB • Lottery held for Moderate Income condominium home at Lexington Meadows (Lily Pond Lane). This moderate-income unit resulted from Planning Director's suggestion during Planning Board hearings with the developer. • Lexington public housing forum presented for LexingtonNext with Judi Barrett presenting • Assistant Town Manager attends presentation to Mass Select Board Association on how municipal leaders can create affordable housing in their towns. • Select Board appoints Affordable Housing Trust Study Committee (check date with Kim) • Assistant Town Manager arranged Affordable Housing Trust Study Committee Meeting's first meeting and provides ongoing staff support. The AHT Study Committee has met nine times through May 11, 2022, and will meet with the CPC and CEC in June to present the proposed scope of a Lexington Municipal Affordable Housing Trust. • Assistant Town Manager met with LexHAB Director and Board member regarding Housing Development Corporation obj ective of the Affordable Housing Trust Study Committee charge. • Assistant Town Manager and other Lexington staff and committee members attend Mass Housing Partnership workshop, Bonding CPA funds to support Affordable Housing • Staff and AHT Study Committee members attended "Municipal Affordable Housing Trust Fund 101" • Assistant Town Manager, Town Counsel, LexHAB Board member, Exec Director, Liz Rust and AHT Study Committee Chair meet regarding process for a nonprofit Housing Development Corporation for Lexington. • Assistant Town Manager attended NYU Furman Center Housing Solutions Lab Panel Event: Legal Frameworks for Addressing Racial Disparities in Housing • Assistant Town Manager attended Citizen Housing Planning Association Fair Housing Symposium • Staff discussed how to plan to help Lexington comply with MBTA Multi- family housing zoning law • The town supported local businesses to thrive during the pandemic with several initiatives. The Economic Development Office assisted more than 100 businesses to receive support from the state relief funds that totaled $4.4 million in direct funding for the businesses. We also received a Community Development Block Grant (CDBG) grant of$85,000 which helped microenterprise businesses in Lexington. • The Town received funding under the ARPA and the Select Board has authorized $600,000 through the American Rescue Plan Act (ARPA) funding to be available to the Lexington businesses. An additional $50,000 was distributed to the local non-profit, arts & cultural organizations. The Economic Development Office assisted the Town Manager and Senior Management to distribute these funds to 28 eligible businesses and 6 non-profit organizations. • These efforts have led to reducing the vacancy rates to the lowest in the Center and are helping retain the businesses. • Planning Board proposed and Town Meeting approved Art 3 5 of Annual Town Meeting 2022 amended the Town Zoning to provide development options that encourage affordable housing and open space preservation. • Currently updating the Hartwell TMO-1 Mitigation plan to enhance our transportation demand management on the Bedford/Hartwell Corridor • Completing by July Town-wide Vision Zero Plan to reduce roadway fatalities and serious injury • Evaluated citizen safety requests and installed stops signs, turtle crossing signs, no-parking signs Quality Services • Cotton Farm Improvements: Wayside Panel Installed. • Daisy Wilson Meadow Invasive Plants removed; stream plantings • Parker Meadow Accessible Trail construction started • Willards Woods Engineer Design Plan RFQ and contractor procured • Open Space and Recreation Plan update procurement • Wright Farm Barn Stabilization and West Farm Meadow preservation approved at Town Meeting • Spring 2022 Lexington participated in the 2022 worldwide City Nature Challenge • Implemented Viewpoint Cloud for Health Office applications • COVID vaccine administration to residents • Flu vaccine administration to residents • Partnered with Physicians One to provide COVID 19 testing to community • Implemented electronic vaccine registration system • Maximize sustainability: Special Town Meeting Article 17 [Zoning Bylaw Amendment for Sustainable Design for Hartwell Ave.] was approved by Town Meeting, but is still pending Attorney General approval. If approved, new construction in the CM district (primarily on Hartwell Ave. area) over 65 ft. must design buildings to provide non-fossil fuel source systems. • The LUHD Dept. Building Division continues to encourage and welcome residents to call, email or visit the staff in the office. We Always answer the phone and respond in a timely manner. We try to be considerate to anyone's concerns, no matter how minor or trivial they may appear. • The Building Division strives to ensure the health , safety and well-being of the community is maintained, through all the permitting , plan review and on-site inspections conducted by staff. Our permits are not created to raise fees, but to ensure our homes and businesses are safe and accessible to visit and occupy. • On July 1 St, the Division will have an increase of one extra day per week for a per diem building inspector. This is an example of insuring the staff and resources are available to deliver quality services to the residents, and a fiscally responsible approach to providing those services. • Implemented Viewpoint Cloud for Planning Office applications • The Economic Development Office serves as a concierge office to help with all kinds of needs of the businesses for them to thrive and grow in Lexington. We recently released a business toolkit that comprises all tools, tips, and case studies to help businesses navigate the permitting and licensing in Lexington. https://www.lexin�tonma.�ov/economic-development/pa�es/business-toolkit. • The Visitors Center construction completed in July 2020. The Lexington Visitors Center opened up last summer for business during the pandemic. We missed the opportunity to celebrate the opening but we had a grand ribbon- cutting ceremony which was attended by many dignitaries including the Secretary of Housing and Economic Development and Executive Director of Mass Office of Travel and Tourism on October, 7th, 2021. The ED staff worked closely with the Tourism Committee in organizing and planning the event. • The staff has been working very closely with the Engineering team on the Center Streetscape proj ect to help collaborate and communicate with the local businesses during the construction. • The ED staff also works closely with the Center Committee and the Economic Development Advisory Committee (EDAC) on several fronts. • The ED Office also works closely with the Chamber of Commerce, Lexington Historical Society, and the Lexington Retailers Association on projects and programs such as Discovery Day, Taste of Lexington, and other such events. Fiscal Stewardship • The recent efforts to increase the divisions fee structure is such an example. The town staff, salaries, workload and expenses continue to grow, and the fees for the services should as well. • Worked with developer to initiate and pass a Planned Development District • Worked with developers and the Planning Board to grow our economic base on Hartwell Avenue —to this end the Planning Board approved a 300,000 SF lab/office proj ect at 440 Bedford Street • Applied for and received FDA Retail Food Standards Grant ( step 1) to improve our food inspection program • Applied for the Public Health Excellence Grant through the Massachusetts Department of Public Health, with 2 other communities, for shared regional Public Health professional services. This is a $300,000, 3 year grant with . renewa optlons. • The ED Office along with the Planning Staff and other departments worked on Rezoning the Hartwell Ave/Bedford St for redeveloping the area for Life Sciences uses. There are several projects in the pipeline that will help in economic growth in the next 5-6 years. Thriving Local Economy • Spring 2022: Low vacancy rate in Lexington Center retail buildings • Worked with small business owners to ensure they have available parking • Worked with Physicians One Urgent Care to provide COVID 19 testing to the community • The ED Office is working with Proj ect UP Next to start a pop-up incubator in the Center that will be supported by ARPA funds and will bring in new businesses that will add to the vibrancy and vitality of the Center. • The ED Office works closely with the LRA and the Center committee on several initiatives for the Center. Planned initiatives through June 30, 2023 . Community Compass: • The ED Office will be working on a new Tourism Website that will address all destination marketing needs in FY 2023. • Completing the Comprehensive Plan which is a town-wide long range plan focusing on land use and development in areas of housing, transportation, sustainability, public facilities, historic preservation, open spaces and recreation • Implement Lexington Next (expected to be adopted by the Planning Board in late 2022) • Developing District Plans for Transportation Management Overlay Districts 2 and 3 • Proposing zoning amendment(s) for mixed use and multi-family residential to comply with new state law for MBTA communities. The proposed zoning is both a an economic development and housing related focused effort. The proposed zoning will meet the state's goals to zone to permit higher density housing in sustainable areas near public transportation and have a strong economic focus by proposing zoning most beneficial to protect Lexington's tax base. Livable Lexington: • The ED office is working with the Town of Bedford and Arlington in developing wayfinding signage for East Lexington to help in increasing foot traffic in the district from the bike path. The Town has received $150,000 under a grant program for this tri-town proj ect. • The ED office will also be working on a store facade improvement program for East Lexington to improve the stores to be more attractive and vibrant. • Support efforts to create and hire an Affordable Housing Officer • Develop zoning that meets MBTA community requirements, encourages diverse housing options, and requires inclusionary housing. • Develop Town-wide Bicycle Pedestrian Plan to prioritize bike and ped routes, guide decisions, be nimble on funding opportunities • Develop Forbes/Marrett TMO-2 and South Lexington TMO-3 mitigation plans to enhance our transportation demand management in those Districts • Create Vison Zero policy • Update existing Transportation Demand Management policy • West Farm Meadow Preservation • Wright Farm Barn • Complete CPA FY18-FY21 projects: o Conservation Restriction and Baseline Work o Native Plant Nursery Support o East Lexington Habitat Enrichment o GCC Land Survey for Concord Ave o Idlewild Community Garden Parking o Trail Boardwalk Improvement proj ects Quality Services: • Improve the Planning Office, TSG, and Planning Board's website to make information more accessible and kept up-to-date. We are looking forward to the website launch in July. Fiscal Stewardship: • Work with developers and the Planning Board to grow our economic base on Hartwell Avenue • Begin process toward Accreditation of the Health Department • Implement electronic inspection program • Continue Hazardous Waste/Medical waste collection days • Expand vaccine program - offering more accessibility to residents both adult and pediatric • Revitalize public health educational and training programs such as Serve Safe food safety, CPR classes • Implement health and wellness programming such as blood pressure clinics, health fairs • Reorganize the MRC — Medical Reserve Corps — recruit volunteers to respond to emergency and non- emergency public health events • Emergency preparedness trainings for residents • The ED Office is working with the EDAC members, Center Committee members, Building Commissioner, and several other committees and Boards on re-writing the existing Sign Bylaw section in the Zoning Bylaw. Thriving Local Economy: • Continually work with property owners and businesses to help them get what they need to thrive • The ED office is also working on several initiatives for East Lexington, Bedford Street, and Marrett Square business corridors that will be starting in the next �iscal year. Fiscal Stewardship: Continue to work through the steps of the FDA Standards Program which allows more grant funding opportunities Finance: In regards to the `Small Business Tax Exemption Program' under "Top" priorities this would be my update: • In preparation of setting the tax FY2022 tax rate in November of 2021, the Finance staff reviewed the work done by the LUHD intern to compare commercial assessment data from our own Vision database to the list of registered small businesses with under 10 employees provided by the Massachusetts Department of Unemployment Assistance (DUA). There was very little overlap in the data and the ultimate conclusion reached is that adoption of a Small Business Tax Exemption Program would have very little benefit to Lexington Businesses (data indicates that less than 10 businesses would qualify). • In January of 2022 Finance staff discussed another opportunity that could potentially benefit small businesses in terms of tax relief. Per MGL, the town must assess and tax commercial personal property which encompasses tangible assets that are not part of a building or property, including machinery, tools, equipment and inventory. Some specific examples of personal property are a personal computer at a Law Firm, or lawn mowers for a Landscaping company. Personal property is taxed at commercial/industrial tax rate. Many towns do not offer any minimum threshold/exemption for personal property, though it is an option. Many years ago Lexington's Select Board set an exemption for the first $1,200 in Personal Property. Many Towns do not offer a Personal Property tax exemption, however, those that do have set the limit at higher amounts —i.e. $10-$20K. Valuations have increased significantly since the original minimum was set, and it has not been revisited. Finance Staff will evaluate the impact this would have on the Town's Personal Property Tax revenue, how many/which types of businesses would be impacted, and the level of relief it may provide. If the Select Board is interested in revisiting the $1,200 threshold Finance staff will present the results to the Select Board ahead of submitting FY2023 property values to the Department of Revenue. Under `High' Priorities — Town-wide Fiscal Stewardship we can probably note a few recent budget developments- • Limit the rate of property tax increase- The Town has weathered the pandemic well from a financial standpoint and continued to maintain a large amount of Free Cash over the last two-fiscal year ends. Debt service expenses are on the decline as Free Cash has been used instead of debt financing for ongoing capital programs. Federal funding through FEMA, CARES Act and ARPA have provided support and stability to the Town, businesses and residents by covering extraordinary expenses, recovering revenue and providing for economic recovery. An operating override is not needed for FY2023 nor anticipated for FY2024. Staff have continued to plan for large capital proj ects, including the new Police Station and a High School Construction Project, and have developed the Capital Stabilization Framework to mitigate significant impacts on the tax rate when those proj ects come online. Human Services: . Community Compass — • Provided programming that highlights customs and challenges of different groups — e.g. DEI series, LexPride partner programming, Diwali and Chinese New Year Celebrations (2021 — ongoing) • Work with LABBB, the Independent Learning Program (ILP) and Dependent Learning Program (DLP) to support students in their life skills training and provide travel training based on their abilities (Ongoing) • Transportation Manager actively advocates on different committees/boards for enhanced services for seniors and people with disabilities, as well as plans alternative transit programs (e.g. Lexpress Nature Walks, senior biking program) targeted to those who cannot drive (ongoing) • Neighborhood postcards (September 2020 — ongoing), Livable Lexington — • Provided programming and services on bike safety, transportation training, etc. — e.g. Lex Lights the Night, Bike Rodeo, Bike to work day (2021 — ongoing) • Created program for free parking for seniors in Town Center (Fall 2021 — . ongoing • Promote and advocate for additional subsidies for seniors that allow for them to age in place in Lexington— e.g. Senior Tax Workoff program, promoting tax relief programs, etc. (2021- ongoing) • Advocated for a Pedestrian & Bike Master Plan, approved by TM (beginning FY 23) • Safe Routes to School coordination, including recent bike train at Hastings, coordination with the Health & Wellness team of LPS to get pedestrian & bike safety into the curriculum (ongoing) • Transportation subsidies through Lexpress and taxi, as well as backup to FISH for medical rides (ongoing) • Financial Assistance program for residents in need (ongoing) Quality Services — • Developing Transportation Regionalization Plan to make more efficient use of regional transportation systems and funding — (July 2021- ongoing) • Strict COVID cleaning protocols in buildings and on transit— (March 2020 — . ongoing • Free Quarterly Question, Persuade, Refer (QPR) Suicide Prevention Trainings . ongoing Recreation and Communit_y Pro�rams Department: The Department Strategic Work Plan continues to be a living document used for setting goals and initiatives. The Four Organizational Priorities of the Work Plan include; 1-Community engagement & outreach, 2-Financial stability and resilience, 3- Preserve, protect & improve recreational infrastructure, 4- Operational excellence to exceed customer expectations. These priorities align with the Strategic Outcome Areas set by the Select Board and the following initiatives have been implemented since July 2021 and will continue in future years . as est practices. . Community Compass: • Continue to invest in Inclusion Programs and Services for ages and abilities • Developed a proactive approach for the Recreation Committee to engage abutters and the community in proposed, pending and funded capital projects. • Continue to maintain and improve Recreational infrastructure. Finalize and implement the findings of the Athletic Feasibility Study. Livable Lexington: • Increase access to affordable and accessible programs, services and facilities by providing financial aid for fee-based programs • Continue to implement the findings of the Recreation Facilities ADA Compliance Study • Provide and participate in free community events in partnership with local organizations to support our goal for "C�eating Community th�ough People, Places &Pa�ks" Quality Services: • Continue to provide Health & Wellness opportunities for physical, social and emotional health. • Implement the Key Findings of the Community Needs Assessment • Participate in the Open Space & Recreation Master Plan. Implement recommendations within the Capital planning process Fiscal Stewardship • Work to develop, recommend and support a new funding model towards financial sustainability for the Department. • Continue to secure grant funding Thriving Local Economy • Onboard a diverse staff to support the year-round programs and services. • Continue to lead the Community Stakeholders Group to support local service providers AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Planning Discussion for Select Board Retreat PRE E TER� ITEM S N . NUMBER: Board Discussion I.6 S UMMARY: T he S elec t B o ard retreat has a tentative date o f Augus t 31, 2022 fro m 9:OOam to 12:OOp m. O ur dis c us s io n to night is to c o nfirm that d ate and timing and to d is c us s c o ntent. P rio r d is c us s io ns o f the B o ard have ind ic ated that our focus should be on communications by and among the Board and between the S elect Board and To wn Manager, as well as wo rking s ys tems fo r the B o ard. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/16/2022 8:45pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Update on American Rescue Plan Act (ARPA) PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager and Kat Labrecque, Management Analyst I.7 S UMMARY: Attached please find an update on spending of ARPA funds and the proposal for the participatory budgeting program that the S elect Board has approved. S taff will provide a short presentation on the Balancing Act tool during the meeting. There is one additional request to increase the funding for the Economic Development website development by$25,000 that will be presented for the Board's consideration. If the Board is agreeable, we will add it to a future agenda for approval. SUGGESTED MOTION: No vote requested, discussion on the participatory budgeting process and consensus on the process will allow us to move forward. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/16/2022 9:OOpm ATTACHMENTS: Description Type � �.��.��:� �::�� II��Fl�.� ARPA F n in u d U date p Approved Proj ects: Attached please find a spreadsheet that shows the Select Board approved ARPA proj ects to date. Participatory Budgeting Proposal: Staff have been working on putting together a communication plan for participatory budgeting. There will be essentially two phases of community engagement and outreach: the initial proj ect submission and then proj ect ranking. Phase I: Staff will be creating a dedicated email address and webpage on the Town's website that will include an overview of participatory budgeting, FAQs, a timeline, and a link to the proj ect submission form. In the initial phase, we will organize an in-person or virtual information session that will allow residents the opportunity to ask questions about the process or participatory budgeting in general. During this time, residents will be able to submit their proj ect along with supporting materials. The proj ects must fall under one of the ARPA categories to be considered. Proj ects that support the Select Board goals will be ranked higher. The submission form will be available for 30 days. Staff will then review all project submissions for compliance with the ARPA guidance. Phase II: Using Balancing Act, a participatory budgeting tool,residents will be able to choose from a menu of potential proj ects,which will list the proj ect title, description, and price tag(an estimate of what the proj ect is expected to cost). Residents will be able to select their highest priority proj ects until they reach $500,000. Before submitting,residents will be asked to rank their choices. Lastly at the end of the survey,residents may be asked a series of demographic and other questions. All responses will be anonymous and will help us ensure we are hearing from a wide array of voices in the community. Communication and Outreach The communication plan will be comprised of both digital and non-digital forms of communication to reach a wider audience. Outreach methods include: • Banner across Mass Ave • Posters in various locations across town • Sandwich boards in Lexington Center • Dedicated webpage • Postcards sent to every household • Town social media and newsletters • Printed and digital newspapers and newsletters • Direct outreach to community, cultural and affinity groups Anticipated Timeline: 1-J u n-22 21-J u I-22 9-Sep-22 29-Oct-22 18-Dec-22 6-Feb-23 P h a se I (Ca I I f o r P ro j e cts) �� ..,,�,,,,,,� .,,�,,,, Staff Revi ew P ro j ects ��J�� . Phase II (Project Ranking) �� P ro j ects Ap p roved ��u��,��,��,�� P ro j ect I m p l e m e ntat i o n �� Sample Proj ect Ranking Pages in other Communities: Although the primary purpose of the Balancing Act tool would be for Participatory Budgeting, there is potential to use this tool to assist with other Town and department initiatives, including the Climate Action Plan. • ��.�:....:.:.....:...:�.�.......................................:....:(ARPA) � • :...:...........c��.�c��.:�.� (ARPA) . ................�...........:�......,.:��.� � (CIP) • ...............:�.��............�.� (Housing) • � �� . 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