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HomeMy WebLinkAbout2022-04-01-LEXHAB-min RECEIVED LexHAB Board Meeting 2022 '12 Apir, 123 prn April 1,2021,2021 -8:00 AM—HELD BY Remote Connection Open to Public TOWN CL,ERK Minutes of the meeting held virtually due to COVI10 — 19 on April 1, 2021 at 8:00 am Members present were. LEXINGTON Bob Burbidge, Bill Kennedy, Henry Liu, Les Savage, Bob Phelan, Martha Wood, Gerry Howell, Donna Leary Bill Hays Martha Wood. Also present were Pearlene Varjabedian, Housing Director and Karen Iverson, Regina Brown, Financial Administrator, Patricia S. Nelson, counsel to LexHAB, Bob Pressman of the Lexington Housing Partnership. The Chairman, Bob Burbidge presided. Lex Media recording. Minutes from the March 4, 2021 meeting reviewed. - Motion to accept March 4, 2021 meeting minutes. All in favor by Roll Call. Tenant Policy and procedures Task Force Reviewed status of Tenant Selection Plan Proposing to adopt a Tenant Selection Plan for units with Regulatory Agreements that incorporates 760 CMR sections 5:08 and 5:13. The Task Force will present a Tenant Selection Plan for all other LexHAB units at a future meeting. Motion to approve the adoption of a Tenant Selection Plan that incorporates 760 CMR sections 5:08 and 5:13 for all units with recorded Regulatory Agreements. All in Favor by Roll Call. FINANCIAL OPERATIONS -Gerry Howell reviewed Financials with Regina Brown, Financial Administrator -Next month he will review Quarterly Financials PROPERTY DEVELOPMENT FARMVIEW • Lester Savage reported that we are waiting for shutters which are on order. WRIGHT FARM Select Board visit on March 31, 2021. Pearlene Varjabedian submitted a list of items needing to be repaired. Carly Fence will be installing a post and rail fence. Move in date will be June 1. My notes show a move in date of May 1 reported at the meeting. VINE STREET - Wetlands were flagged. Waiting for report. OPERATIONS TASK FORCE Seven Hills—will reach out to Town by the beginning of June 1 regarding the Marketing initiative Reviewed the ten-year repairs and improvement estimate report. o Bob Pressman asked whether the report included repairs to be paid with CPA Grant or stabilization fund? Robert Phelan responded that it does, and the report was an overall review of projections. o Bob Pressman indicated he was hoping LexHAB will be seeking funds again from CPA. o Robert Phelan indicated the report will be written in a manner that will agree with funding efforts. Bob will discuss with Jim Malloy to have RHSO take over the position as Muzzey Administrator. Chestnut Street should be included in this discussion. FINANCIAL ADMINISTRATOR—Regina Brown - Reviewed sustainability fund. She is working with Gina Federico from Town Reviewed process and reimbursements. - Will send out a mail in July for the November 1 deadline for submitting requests. EXECUTIVE DIRECTOR - Discussion took place regarding Executive Director position. The Board will set up a separate meeting, to be held in Open Meeting, to discuss the job description,search, and screening of applicants. NEW BUSINESS Bob Burbidge reported that Pat Nelson is resigning as LexHAB's general counsel. She will continue to work with LexHAB through the spring and early summer as needed to make this a smooth transition. NEXT MEETING Next regular meeting will be May 5, 2021 at 8 AM Annual Meeting will also take place on May 5, starting at 8 AM prior to start of Regular Meeting. EXECUTIVE SESSION The Chair moved to adjourn the Open Session and go into Executive Session to discuss strategy with respect to litigation as an open meeting may have a detrimental effect on the litigating position of the Lexington Housing Assistance Board and to discuss tenant matters that if considered in Open Session might adversely affect privacy rights of individuals.