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Home My WebLink About2022-02-07 SB Packet - Released SELECT BOARD MEETING Monday, F ebruary 7, 2022 Conducted by Remote Participation* 7:00 P M AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 78]-698- 4580 if they wish to speak during public comment to assist the Chair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS L Select Board Member Concerns and Liaison Reports TOWN MANAGER REPORT CONSENT AGENDA l. Approve Lexington Little League Opening Day Request 2. Approve Select Board Meeting Minutes 3. Select Board Committee Appointments 4. Battle Creen Use Request- Lexington Minute Men Inc. & Lexington Historical S ociety 5. Battle Green Use Request- Lions Club of Lexington, Inc. 6. Battle Green Use Request- William Diamond Junior Fife and Drum Corps ITEMS FOR INDIVIDUAL CONSIDERATION 1. Liquor License- Transfer of License and Change of Location -Lex Liquor Inc., 7:l Opm 186 Bedford Street 2. Liquor License- Change of DBA- 55 Pearl Investment LLC d/b/a Whiskey and 7:20pm Wine Lexington, 55 Bedford Street 3. Grant of Location for Verizon- 3 Reed Street 7:25pm 4. Update on Police Station Building Project 7:35pm 5. 2022 Annual Town Meeting& Special Town Meetmg 2022-1 8:OSpm • Presentation-ATM 2022 Article 31:Amend General Bylaws -Reporting, Disclosing, and Assessing the Energy and Water Use of Large Buildings . Presentation- STM 2022-1 Article 2:Appropriate for Police Station Construction . Presentation-ATM 2022 Article 26:Appropriate for Nexus Studies (Citizen P etition) . Discuss Potential Select Board Report • Select Board Article Presenters, Discussion& Positions 6. Approve the Sale of Bonds and Notes 8:SOpm 7. Approve the FY2023 Recommended Budget and Financing Plan 9:OOpm 8. Approve Extension Request for Commercial Use of Town Property Post-COVID 9:15pm 9. Review and Approve the Creation of the Lexington Cultural District 925pm 10. Conflict of Interest Determuiation: Pasnela Shadley- Lexington Center Committee 9:40pm 11. Discussion on Parking Meters 9:45pm ADJOURN 1. Anticipated Adjouinment 10:00pm �AnAct Extending Certain COVID-19 Measures: https://www.mass.gov/service-details/updated- guidance-on-holding-meetings-pu�suant-to-the-act-extending-certain-covid-l9-measures Members of the public can view the meeting webinur fiom their computer or tablet by clicking on the followi�g link at the time of the meeting: https://us06web.zoom.us/j/81222127205?pwd=U3BGUEcxUmYzVzF OZEdzNF cyTXZEdz09 iPhone one-tap: +13126266799„81222127205# or+19294362866„81222127205# Telephone:+1 312 626 6799 or+1 929 436 2866 or+1 301 715 8592 or+1 346 248 7799 or+1 669 900 6833 or+1 253 215 8782 Webinar ID: 812 2212 7205 Passcode:950215 The next regularly scheduled work session of the Select Board will be held on Tuesday, February 15, 2022 at S:OOpm via remote participation. The next regularly scheduled meeting of the Select Board will be held on Monday, February 28, 2022 at 7:OOpm via remote participation. Hearing Assistance Devices Available ovr Req�est �` � � °�� All agenda ti�ne and the order of items af�apprnximate and ,�„/ ��, subject to ehange. Recorded by LezMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Member Concerns and Liaison Reports PRESENTER: ITEM NUMBER: Select Board Members LR.1 SUMMARY: Under this item, Select Board Members can provide verbal updates, as well as comment on any additional points and concerns. There are currently no written updates for the February 7, 2022 meeting. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Le�ngton Little League Opening Day Request ITEM PRESENTER NUMBER: Jill Hai, Select Board Chair C.1 SUMMARY: The Lexington Little League has requested approval for the Annual Little League Parade on Saturday,Apri130, 2022 from 9:OOam to approximately ll:OOam as outlined in their attached letter dated January 10, 2022. The Police Department, Department of Public Works, Fire Department, Recreation Deparhnent and Health Department have no objections to this request. The Engineering Department has requested that the applicant check in two weeks and one week prior to the start of the event(for possible adjustments to the parade route) as the Center Streetscape construction will be in the early phases at that time. SUGGESTED MOTION: To approve the Lexington Little League request for the Annual Little League Parade on Saturday,Apri130, 2022 as outlined in their letter dated January 10, 2022 and subject to State and Local COVID-19 requirements at the time of the event. Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 ATTACHMENTS: Description Type ❑ ?Q�1�V uta➢e V r:�p„auw°p'Qa�:aa9�pic,s:8aa,c;4;d �r�la,�iuls Mlaana,ui��l Lexington Little League January 10,2022 Jill Hai Chairperson,Select Board Town of Lexington Town Office Building Lexington, MA 02420 Dear Ms. Hai, The Lexington Recreation Department and Lexington Little League are in the early stages of planning for the Annual Little League Parade to kick off the 2022 Little League season. The anticipated date is Saturday,April 30, 2022 forming at 8:30a.m. at Muzzey Field and stepping off at 9:00 a.m. The route will follow Massachusetts Ave.through the town center,turn left on Muzzey St., ending at the Fitzgerald Field/Little League Center#4 ball field off Parl<Drive. Immediately following the parade,there will be a brief Opening Day Ceremony at the field. The entire event should conclude by 11:00 a.m. In the event of rain,the parade and ceremony will be canceled. As I am sure you are aware,the Little League Opening Day Parade is one of our most cherished community events. This is a great opportunity for our young athletes to gather, display their team pride, and officially kick off our spring Little League season. In 2019 we had to cancel the parade due to weather. In 2020 we canceled due to the dramatic onset and spread of the COVID-19 virus. In 2021 we ran a virtual Opening Day ceremony. In 2022,with proper protocols and safety requirements,our hope is to bring back this valued tradition. Of course,the health and safety of our participants and the community at large are paramount. We will abide by any requirements as set forth by Federal,State, and Local bodies including the Lexington Board of Health. But organizing for such an event will talce time and thus we are submitting our request for approval early to allow time for proper planning and execution. We would appreciate approval from the Select Board to hold these activities as described above on Saturday,April 30, 2022. Furthermore,we would be honored if you and/or any other Board members would join us in the parade and opening ceremony. Thank you for your time and consideration. I look forward to hearing from you at your earliest convenience. If you have any questions or require and further clarification on our plans, please feel free to contact me via email or phone. My contact information is included below. Respectfully, Ara J. Najarian President, Lexington Little League CC: Hayato Tsurumal<i, Recreation Supervisor Peter Coleman,Assistant Director of Recreation Cathy Severance, Office Manager/Special Events Coordinator—Town Manager's Office AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Meeting Minutes ITEM PRESENTER NUMBER: Jill Hai, Select Board Chair C.2 SUMMARY: The Select Board is being asked to approve the meeting minutes of: . December 13, 2021 • December 20, 2021 • January 10, 2022 SUGGESTED MOTION: To approve and release the Select Board meeting minutes of: • December 13, 2021 • December 20, 2021 • January 10, 2022 Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 ATTACHMENTS: Description Type ❑ p�p�E��"�'F;��V�:ahffxs�.�r�l 17.('.'i76�1.f �3<ta,➢,�u�Ml�bauival L� ��I�F��V �A�IIG;�h.�a:r�3.��I7�.QU�.61�1 �au�lk��}�MI�u�P•c�l L� ➢�ff�,h V��ac°VG��i�ff�s�u�s9�.��11�14UJ�d12J. l��Va�up 1Vb�u�Il��iza1 SELECT BOARD MEETING December 13,2021 A remote participation meeting of the Lexington Select Board was called to order at 7:00 p.m. on Monday, December 13, 2021 via Zoom remote meeting services. Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy,Town Manager;Ms. Axtell,Deputy Town Manager; Ms. de Alderete, Town Clerk, and Ms.Katzenbacic, Executive Clerk. Mr. Pato, Acting Chair, stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Mr. Pato provided directions to members of the public watching or listening via the Zoom application,regarding the procedure for making a public comment. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Vote Amended Town Reprecincting Map Ms. de Alderete explained that, after the last subinission to the State,it was noted by the Census liaison at the State that a small traffic cucle near Hancocl�/Hamilton would need to be moved from Precinct 7 to Precinct 6 to address new district lines. The State facilitated the change and then forwarded a map to show the updated information. The new—final boundary descriptions were updated on December 8, 2021. A second change includes non-substantial name changes from the State,which have also been updated. Upon a motion duly made and seconded,by roLl calL,the Select Board voted 3-0 to accept, as presented by the Lexington Town Clerk,the revised legal descriptions and block listings for the 2020 Re- Precincting Plan for the Town of Lexington. DOCUMENTS: Boundary Maps,LexingtonBR2021 Splits,Lexington SB Vote,Lexington Descriptions (Revised 12.13.21) In response to a question from the public regarding when the next two items are being postponed to,Mr. Malloy explained that these items have not yet been rescheduled. 2. ITEMS POSTPONED TO A DATE TO BE DETERMINED—Joint Meeting—Select Board and School Committee • Mental Health Task Force Update � Mental Health Assessment Report • Highlights of Youth Risk Behavior Survey(YRBS) and Connections to Adult Data • William James INTERFACE Referral Services Update and Short-Term Remedies • Task Force Advisory Group Updates • Discussion/Questions 3. iTEMS POSTPONED TO A DATE TO BE DETERMiNED—American Rescue Plan Act (ARPA)Discussion on Community Engagement ADJOURN Upon a motion duly made and seconded,by roll call vote,the Select Board voted 3-0 to adj ourn the meeting at 7:06 p.in. A true record; Attest Kristan Patenaude Recording Secretary SELECT BOARD MEETING December 20,2021 A remote participation meeting of the Lexington Select Board was called to order at 7:00 p.m. on Monday, December 20, 2021 via Zoom remote meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair,Mr. Pato, Ms. Barry and Mr. Sandeen were present, as well as Ms. Axtell, Deputy Town Manager; and Ms. Katzenback,Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website.Ms. Hai provided directions to members of the public watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff,and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. EXECUTIVE SESSION 1. Exemption 3: Discuss Strategy with Respect to Litigation—National Prescription Opiate Litigation Settlement VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 at 7:02 p.m.to enter into Executive Session under Exemption 3 to discuss shategy with respect to respect to Litigation— National Prescription Opiate Litigation Settlement.Fut�ther,it was declared that an open meeting discussion may have a detrimental effect on the bargaining position of the town. The Board reconvened Open Session at 7:21 p.m. PUBLIC COMMENTS—None. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports Ms. Barry noted that Lexington did not qualify to receive free COVID-19 rapid test l�its from the State. She aslced if the Town would be able to use APRA funds to secure these tests instead. Ms. Axtell stated that she would follow up on this item. In response to a question from Ms. Hai regarding if another COV1D-19 drive-through testing event would be scheduled after Christmas,Ms.Axtell stated that another event has not yet been scheduled. Mr. Pato explained that he is concerned that there is no option for the Town to hold a virtual Town Meeting this spring. He believes that the Town should push its legislators to allow this to be an option. His second concern is regarding ARPA funding, and areas of the community that need rapid action, such as economic assistance for small businesses,especially restaurants. Mr. Lucente noted that the Board of Health will be holding a Special Meeting on January 11,2022,to discuss mask mandates.It will also be holding a meeting on January 18,2022. Mr. Sandeen aslced that a future agenda include a COVID-19 2022 update. DOCUMENTS: Select Board Concerns and Liaison Reports-December 20,2021 TOWN MANAGER REPORT Ms. Axtell stated that there will be a drive-through COVID-19 testing event scheduled on January 8 &9, 2022. One of these days will take place in Belmont and the other in Lexington. The advertising for this will go out next week. CONSENT AGENDA 1. Annual License Renewals To approve and sign the license renewals as identified on the attached lists. DOCUMENTS: 2022 Annual License Renewals Ready for Approval-Non-Liquor, 2022 Annual License Renewals Ready for Approval-Liquor 2. Select Board Committee Resignations To accept the resignations of Meg VanNostrand and Howard Levin from the Lexington Center Committee effective immediately. DOCUMENTS: Resignation Letter-M. VanNostrand,Resignation Letter-H. Levin 3. Accept Fund Terms—Nancy and Joel Adler Fund To accept the terms of the Nancy and Joel Adler Fund that will be managed by the Trustees of Public Trusts. The Board thanlced Nancy&Joel Adler for their generosity to the Town. DOCUMENTS: Nancy and Joel Adler Fund-Fund Terms 4. Acceptance of Easement for 840 Emerson Gardens To approve the Crrant of Easement between Einerson Gardens LLC, as Crrantor,and the Town of Lexington,as Grantee, substantially in the form presented at the December 20,2021 meeting of the Select Board, with final changes to be approved by the Acting Town Manager in her reasonable discretion in consultation with town counsel; and to authorize the Acting Town Manager to execute and accept said Grant of Easement on behaLf of the Select Board. DOCUMENTS: Grant of Easement/Trail Easement-Lexington Meadows,Highlighted Trail Easement- 840 Emerson Gardens 5. Application: Entertainment License—AB Inns LLC dlb/a The Inn at Hastings Park,2027 Massachusetts Avenue To approve the request of the Inn at Hastings Park for an Entertainment License for a disc jockey on New Year's Eve until 1:OOam on January 1,2022. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve Consent Agenda items. ITEMS FOR INDiVIDUAL CONSIDERATION L Lexington Citizens' Academy Graduation Katharine Labrecque,Management Analyst fi•om the Town Manager's Office,explained that twenty five residents participated in this year's program and that the program has had almost 300 alumni to date. The Citizens' Academy is an 11-week program during which residents ineet once a week on Thursday evenings to learn more about Town government. Each week,participants have the opportunity to hear from Town staff,while learning about the day-to-day operations,programs, and services provided by each department. This program is particularly designed to connect residents and Town staff, increase civic engagement, and participation on various Town boards and committees. The virtual platform this year allowed for broader engagement. Those interested in signing up for the project next year can contact the Town Manager's Office or Ms. Labrecque directly. Mr. Aggarwal stated that he has gained some perspective into how the Town worlcs. The work by Town staff,countless volunteers,and elected members to make it all happen is impressive. He noted special interest in the Town �nances and budget process, and also the Sustainability programs. Ms. Hai read the names of the graduates and on behalf of the Board congratulated them all. 1 Sanjay Aggarwal 14 MarthaLeticia Valencia-Torres 2 Faycal Benayad-Cherif 15 Julie Liu 3 Rian Chen 16 Oula Mahmassani 4 Kwi Young Choi 17 Phil Mattson 5 Janice Chung 18 Pili Moreno 6 Cathy Eberly 19 Shannon Murtagh 7 Larry Freier 20 Kathy Parks � Yifang Gong 21 Ann Renauer 9 Daniel Joyner 22 Paul Sodano 10 Kathy Keegan 23 Hanna Starobinets 11 John Keller 24 Rebecca Titemore 12 Megan Klein Hattori 25 Jill Ward 13 Nikl�i Leahy DOCUMENTS: 2021 Lexington Citizens'Academy List of Graduates 2. Request from Lexington Bicycle Advisory Committee for Addition of Student Liaison In response to a question from Ms. Barry, Ms. Gau, Chair of Lexington Bicycle Advisory Committee, confirmed that this request is for all high school students who attend school or reside in Lexington. The intention of this request is to make a formal position on the Committee for feedback and engagement. This would be a non-voting member. Mr. Lucente noted that he would like it to be clear who the appointing person for the liaison is. Ms. Gau stated that the Lexington Bicycle Advisory Committee would be happy to take on the application solicitation and selection process. Ms. Hai explained that the addendums to the charge will be the addition of a student liaison,to be of high school age residing in Lexington,who will be appointed by the Bicycle Advisory Committee Chair. The Chair can determine the terms of the liaison. The Board agreed to review this as a Consent Agenda item for the next meeting. DOCUMENTS: 2021.11.12 Request Letter from Lexington Bicycle Advisory Committee-Addition of Student Liaison, Lexington Bicycle Advisory Committee Charge 3. Update on Development of Online Donation Portal Ms. Kosnoff,Assistant Town Manager—Finance,explained that there will be a separate donation portal webpage created as part of the Town's overarching webpage. A payment portal will also be setup through UniPay, and these two items will be linked. These items are both currently under developinent. The intention is far this system to be live by the end of the month and to then begin an infarmation campaign. The system is currently set up to receive donations for the Fund for Lexington,the Lexington Visitor's Center, and the Caty Libraiy Foundation. An additional fund,the George L. Gilmore Fund,was requested to be added by the Trustees as a catch-all for them. There is an option to add additional funds for temporary periods of time,if desired. Ms. Kosnoff explained that there is a processing fee associated with this process that will be charged to the person making the donation.There is also an associated fee schedule if someone malces a donation using a credit card. These fees are coming from the vendor processing the transaction.It will be mandatory for donors to enter their names and addresses. The form will also ask for donor's phone numbers and email addresses for contact purposes. Donors will be able to enter information if the donation is to be made for a certain item or in a certain person's name. Mr. Lucente suggested a fund be available for donations to the Town Celebrations Committee. Ms. Kosnoff noted that this could be set up as a temporary fund. In response to a question from Mr. Lucente,Ms.Kosnoff stated that the Treasurer's staff has agreed to download the list of donors once a weel�, and that this information will be sent to the Select Board's Office. There was consensus by the Board that thanlc you notifications should be sent to donors, even if making an electronic donation. Ms. Kosnoff invited the Board to continue to explore the system as it is being adjusted and getting up and running. DOCUMENTS: Donation Portal Update Information 4. Review and Approve Request for Historic Marker Commemorating Lafayette's 1824 Visit to Lexington Marsha Balcer,Lexington Historical Society, stated that the wording for the marlcer will read: "Lafayette's Tour on Septembei•2, 1824. General Lafayette was received on the Common and escorted to the monument, honoring the Battle of Lexington and its heroes."This will be located at Belfiy Park. Dawn McKenna, Chair of the Tourism Committee, explained that, as part of the Battle Green Master Plan,there will be some improvements made to Belfry Hill but,due to its topography,it is very difficult to make it ADA accessible. There will be accessible viewing area created along Clark Street with an interpretive rail.Ms.Baker noted that the new marl�er will be visible from the street. David Kanter, 48 Fifer Lane, suggested that the marker should look similar to the example shown from the town of Bolton. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve the request from the Lexington Historical Society for the installation of a marker at Belfry Park commemorating the September 2, 1824 visit of General Marquis de Lafayette to Lexington, as defined in the Monuments and Memorials Committee Report dated December 2,2021. DOCUMENTS: Presentation-Lafayette Marker Request,Monuments &Memoi7als Report-Lafayette Marlcer,Letter of Support-Historical Society,Letter of Support-Economic Development 5. Update on Water Tank Replacement John Livsey,Town Engineer, explained that Lexington has two water tanks that provide pressure for the distribution system. Both are located on Morgan Hill adjacent to each other and accessed via Morgan Road. The smaller tank is a steel tank with a volume of one million gallons, and it is 88 years old. The larger tank has a volume of 2.24 million gallons and is 71 years old. The site is enclosed by a chain link fence with barbed wire for safety,keeping people away from the water tanks. Both tanks are in need of a recoating/repaintinD. The anchor bolts that secure the tanks to the foundation also need to be replaced. Due to the logistical issues sunounding these items,it is being proposed to replace the tanlcs. Replacing the tanlcs will be difficult due to the topography of the area. lt is likely that one of the tanks will need to be moved to a separate location, and this land will likely need to come in the form of a donat�ion or through a purchase. There are a few providers housed on these tanks,including Verizon Wireless, OMNI Point/T Mobile, Sprint Spectrum,Nextel Communications,AT&T, and Public Safery. These all include significant amounts of equipment. The leases far each of these expire at various times between 2022 and 2031. The providers will need to remove the equipment from the towers and provider buildings will need to be removed from the site. The towers are proposed to be replaced one at a time. Dave Pinsonneault, Director of Public Works, explained that an ARPA funds request was submitted for this project through the Town Manager's Department. However,this project is still in the planning phase. Tn response to a question from Mr. Lucente,Mr. Livsey explained that the main purpose of the towers is to provide water pressure through the Town.The water in them is constantly replaced with water from the MWRA. There are mixers in the tanks, and they are consistently inspected. Without these towers there is not a supply of potable water for the community. In response to a question froin Mr. Sandeen,Mr. Livsey stated that the Town uses approximately 4 million gallons of wa.ter a day. In response to a question fiom Mr. Sandeen,Mr. Livsey stated that the tanlcs should be replaced as soon as possible. There are some circumstances limiting the ability to do that,but it is hoped this will be completed as expeditiously as possible. In response to a question from Mr. Kanter regarding leaving the providers' equipment in place on the water towers once they are no longer in use,Mr. Livsey explained that the space the towers currently occupy needs to be cleared in order to have space to stage and build the new tanks. Tn response to a question from Ms. Hai,Mr. Livsey stated that all property in Town is being examined for potential new sites for the water towers. 6. Discuss Select Board Committee Recruitment&Appointment Process for Current Vacancies Ms. Hai explained that this creates a quarterly advertising and recruitment process,both for open positions that have occurred since the last group of appointments, and also proactively for off-cycle appointments that come up. lt was noted that Ms. Barry is warking on revamping the entire policy during this interim process. There was discussion about how to search for certain important skill sets for different committees. Ms. McKenna, 9 Hancock Street,expressed concern regarding the proposed turnaround time in this process. She also stated that she would like for potentia] applicants to attend one or two committee meetings before actually applying. Mr. Kanter,48 Fifer Lane, stated that committee chairs and tnembers may want to look at their charges to ensure a skill set range that can be achieved with the varied committee members and how to fill any gaps. Ms. Hai explained that this will be discussed in further detail during a work session at a future meeting. DOCUMENTS: Recruitment and Appointment for Committee Vacancies The next regularly scheduled Board meeting is Monday January 10,2022, at 7pm. ADOURN Upon a inotion duly made and seconded,by roll call,the Select Board voted 4-0 to adjourn the meeting at 9:10 p.m. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING January 10, 2022 A remote participation meeting of the Lexington Select Board was called to order at 6:00 p.m. on Monday, January 10, 2022 via Zoom remote meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. EXECUTIVE SESSION 1. Exemption 3: Discuss Strategy with Respect to Collective Bargaining-Lexington Police Patrolman's Association(LPPA); Public Safety Dispatcher Union; Custodian Union; Police Superior Officers Union Ms. Barry recused herself'f'rofn this E�ecutive Session. Upon a motion duly made and seconded,by roll call,the Select�Board voted 4-0 to recess the meeting and enter Executive Session at 6:03 p.m.under Exeinption 3: Discuss Strategy with Respect to Collective Bargaining-Lexington Police Patrolman's Association(LPPA); Public Safety Dispatcher Union; Custodian Union; Police Superior Officers Union. Further,it was declared that an open meeting discussion may have a detrimental effect on the bargaining position of the town. The Board reconvened its regular meeting at 7:04 p.m. Ms. Barry retook he�seat. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website.Ms. Hai provided directions to members of the public watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff,and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. PUBLIC COMMENTS None at this time SELECT BOARD MEMBER CONCERNS AND LIA�SON REPORTS 1. Select Board Member Concerns and Liaison Reports Ms. Hai noted that the Massachusetts Municipal Association(MMA)is holding an Executive Board meeting on Wednesday morning regarding a decision for the annual conference. MAGIC will also be meeting tomorrow morning and a legislative update will be received. Mr. Lucente welcomed Eloise Laurence,an intern from our sister city,Antony,France. TOWN MANAGER REPORT Mr. Malloy explained that 280 new COVID-19 cases were recently reported over a week's period in Town. There are currently approximately 25 Town einployees out of work due to positive COV1D-19 t�ests. He has been speaking with the Director of Public Health regarding mask mandates and the status of keeping Town buildings open to the public at this time. Mr. Malloy stated that the Town's new fire headquarters was featured in Firehouse Magazine as the gold standard for new fire stations. He also noted that there is also a report issued regarding the Ortiz report and the Police Department's activiries. He explained that the Town will be pushing the Stormwater Utility Enterprise Fund from the 2022 to the 2023 Annual Town Meeting. This will be on a Board agenda either in February or March for discussion. CONSENT AGENDA 1. Accept Fund Terms—Phyllis E.Richardson Scholarship Fund To accept the terms of the Phyllis E.Richardson Scholarship Fund,which will be managed by the Trustees of Public Trusts. DOCUMENTS: Phyllis E. Richardson Scholarship Fund-Fund Teims,Phyllis E. Richardson Scholarship Fund-Phyllis E. Richardson Bio 2. Annual License Renewals To approve and sign the license renewals for Waxy O'Connor's,Lexington Auto Sales and Beijing Cuisine as identified in the summary. 3. Approve Amended Charge for Lexington Bicycle Advisory Committee To amend the Lexington Bicycle Advisory Committee charge by adding a student liaison and changing "Selectmen" to "Select Board„ DOCUMENTS: Amended BAGCharge, Amended BAGCharge-redlined 4. Approve Amended Charge for Commission on Disability To amend the Commission on Disability charge to increase the membership from 8 to 9 members. DOCUMENTS: Proposed Ainendment to Commission on Disability Committee Charge 5. Approve Select Board Meeting Minutes To approve and release the Select Board and Summit meeting minutes of: • October 14, 2021 FY2023 Budget Summit I • October 18, 2021 • November 17,2021 • November 18,2021 • November 29,2021 DOCUMENTS: DRAFT 10.14.21 Summit I Minutes,DR.AFT 10.18.21 Select Board minutes, DRAFT 11.17.21 Select Board minutes,DRAFT 11.18.21 Select Board minutes, DRAFT 11.29.21 Select Board minutes Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the consent agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. COVID-19 Update Ms. Joanne Belanger,Health Director, addressed the Board. She noted that there will be information on the Health Department page regarding how to get a QR code for vaccination cards. She stated that, since January 1,2022,the Town has reported 448 cases in Town. She explained that there will be discussion regarding a tiered level of enforcement far the maslc mandate. Mr.Malloy explained that there is a proposal to start an on-site testing center, once a weelc for the next seven weeks through February. The request for the Select Board to consider is to fund$175,000 to run seven sites using the same contract through PhysicianOne. Also,to purchase approximately 500 rapid test kits for the 325 full-time Town employees to use. If an employee tests positive on a rapid test, s/he could then set up an appointment at the Fire Department to get a secondaiy PCR test to confirm one way or the other. The intention is to make sure staff have an option to take an at-home test and not coine into the office,potentially infecting others. In response to a question fiom Ms. Hai,Mr. Malloy stated that there is a concern with logistics on how the Town could obtain rapid tests and pass them onto the general public.lt would be difficult to mail these, and a handout site would require additional staff. Mr. Lucente noted that the reported numbers may be low due to difficulry in finding tests. In response to a question from Mr. Lucente,Mr. Malloy explained that the current Town policy defines being fully vaccinated as individuals who have received two doses of either Moderna or Ptizer COVTD- 19 vaccines, or a single dose of the Johnson and Johnson vaccine,within 14 days.Proof of a booster vaccine will also be required, if deeined necessary by the Mass Department of Public Health,to maintain a fully vaccinated status. In response to a question from Mr. Lucente,Mr. Malloy stated that some of the larger departments in Town have approximately 2-3 employees who are not fully vaccinated. There are approximately 1-2 employees in the Town Hall office that are not fully vaccinated.If this policy is impleinented, employees will need to submit weekly COVID tests,if not fully vaccinated,to continue worl�ing. Mr.Pato noted that he believes an onsite testing center once a week may not be often enough but is a good starting point. He stated that he would lilce for the Town to look further into maldng rapid tests available to the public. In response to a question from Mr.Pato,Mr. Malloy explained that the Town would need to allocate approximately$25,000 in order to purchase enough rapid tests to have on hand for employees. In response to a question from Ms. Barry, Ms. Belanger explained that there has not been a huge surge of cases in nursing homes as there was at this time last year. In response to a question from Ms. Barry, Ms. Belanger stated that there hasn't been discussion on booster vaccine clinics through the Town at this point.Residents can go to the vaccine clinics held through the school system. There is also still a State program to do at-home booster vaccine visits. Ms. Barry noted that she agrees with Mr.Pato regarding the Town having some rapid tests on hand for the public. In response to a question fiom Mr. Sandeen,Ms. Belanger stated that the Town can put together information regarding how to choose and purchase an adequate face mask for educating the public. Mr. Sandeen suggested that the Town could loolc into making quality masks available to the public. Upon a motion duly made and seconded,by roll call, the Select Board voted 5-0 to approve the use of $175,000 from the ARPA funds for provision ofweeldy COVID-19 PCR community testing,up to $25,000 of ARPA funds for the provision of rapid tests per the discussion,and another$25,000 far the procurement provision of inasks. All subject to availability and the ability of the Director of Public Health to organize this. 2. 2022 Fee Schedule for Recreation& Community Programs Ms. Melissa Battite,Director of Recreation&Community Programs, addressed the Board. She explained that this is an annual request that the Recreation Committee recommends to the Select Board in Januaiy for the upcoming fiscal year. The cost centers being recommended for funding include aquatics,tennis, pickleball camps and clinics,youth leagues, adult fitness, and Community Center rentals. This would equate to an estimate of$61,037 of increased revenue to the Recreation Enterprise Fund. The Community Center rental rates have been adjusted to reflect an hourly rental with a 10%increase for a majority of the rooms. There were no comments or questions from the Board or public at this time. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the proposed fee schedule as per the December 28, 2021 memorandum from Melissa Battite as included in the meeting packet. DOCUMENTS: Recreation Fee Proposals The Board Necessed fi^om 8:19 p.m. —8:23 p.m. 3. FY2023 Preliminary Budget&Financing Plan Mr. Malloy addressed the Board regarding the White Book. The Board will discuss this more in-depth during Thursday's Finance Summit meeting. In response to a question from Ms. Barry, Ms. Kosnoff explained that this itein is proposed to be placed on regular Board agendas for discussion until the final vote on February 7,2022. in response to a question from Mr. Lucente regarding the already approved Article 7 to spend$]00,000 to study the structure of the Town,Mr. Malloy explained that the bid for this project has been awarded and the kickoff ineeting will be happening shortly. Mr. Sandeen thanlced Town staff for including funding in the budget for the bicycle pedestrian plan. Mr. Sandeen suggested that with elecnicity rates rising,the Town should be expecting to seeing increased solar net metering revenue in the upcoming year. Mr. Sandeen noted that he hopes the Town can find a way to budget for replacing the oil burning water heater at the pool with a more sustainable system. Mr. Malloy explained that research has found that a sustainable syst�em is not practical in that location. DOCUMENTS: Presentation on FY2023 Preliminary Budget and Financing Plan,Town Managers FY2023 Preliminasy Recommended Budget 4. 2022 Annual Town Meeting � Presentation-ATM 2022 Article: Adjust Retirement COLA Base for Retirees Ms. Bc�rry recused herself f�om this discussion c�nd noted that she will be recusing herself fi^orra voting on this article at ATM. Mr. Bob Cunha,Lexington Retirement Board Chair,made a presentation to the Board. He noted that most of the Town's retirees do not receive a full CPI increase due to the $14,000 COLA base limit and 3% maximum annual CPI limit. Many other Massachusetts systems have already increased the COLA base. The Town's retirees will see increase in their benefits go to higher premiums for Medicare coverage. Years of maintaining a low base are having long-term impact on retirees. The Retirement Board believes that raising the COLA base to $15,000 balances both the fiduciary and fiscal responsibilities to the membership and taxpayers. Ms. Barry retook her seat. • Presentation-ATM 2022 Article: Humane Pet Store Bylaw Ms. Pam Balcer int�oduced her citizen's petition article to the Board. This bylaw would guarantee that puppy mills,which can be used to sell dogs, cats, and rabbits,will never be able to do business in Lexington.Animal purchases from reputable breeders and aniinal adoptions from rescue shelters would still be allowed. • Presentation-ATM 2022 Article: Accept Massachusetts General Law Chapter 41 Section 110A Ms. de Alderete, Town Clerk,presented this item to the Board. She explained that this allows any mandated deadline that falls on a weekend to be handled on a regular weekday date. • Review 2022 Annual Town Meeting Draft Warrant Ms. Axtell reviewed the draft warrant with the Board. She noted that Special Town Meeting 2022-1 will have Town Reports and an appropriation for 1525 Massachusetts Ave.,the Police Station. Annual Town Meeting will hold the election,the election of the deputy moderator and town reports, and the Cary Lecture. The election does include the referendum vote on gas-powered leaf blowers. She reviewed the proposed financial articles,general articles, and zoning articles. Mr. Lucente noted that the gas-powered leaf blower referendum seems buried in the warrant text. He suggested that this item be highlighted in some way. Ms. Hai noted that there is a proposal to include a linlc to the Town Clerk's webpage listing all Town Meeting members in the warrant,instead of listing all the members out within the warrant itsel£ Ms. Katzenbacic noted that printing costs have risen substantially and including these additional pages would increase the cost of printing the warrant. Ms. Barry stated that she believes the list of inembers should be printed,with a reference to the webpage for those who would like it. In response to a question from Mr. Sandeen,Ms. Axtell explained that the warrant cannot legally list that ATM may end up take place virtually, depending on legislation changes. If ATM is not held at Battin Hall, staff will need to work to get this message out to the public in as many ways as possible. Mr. Sandeen agreed with Ms. Barry regarding printing out the list, depending on printing costs. There could also be a QR code included. Ms. Hai requested that information be provided to the Board on the cost of including the list of Town Meeting members at a future meeting. Mr. Lucente suggested that a Table of Contents may not be needed, and that these pages could thus be used for the listing of Town Meeting members. DOCUMENTS: COLA base increase for Retirees, COLA base increase draft motion,Humane Pet Store presentation,Humane Pet Store draft motion,MGLAcceptance(Saturday hours),MGLAcceptance (Saturday hours) draft motion, STM 2022-1 and ATM 2022 draft listing of article, 2022-1 and ATM 2022 DRAFT warrant 5. Discussion on Uses of American Rescue Plan Act(ARPA)Funds and Community Engagement Mr. Pato stated that he believes the economic stiinulus items should be funded at this time,but many of the other items proposed do not address housing and food insecurities, or economic stimulus issues due to the pandemic. He suggested that there should be some assessment as to what probleins need to be solved using these funds. Ms. Barry noted that the Retailers Association recently asked that the Board help businesses in Town that are hurting. Mr. Sandeen explained that Needham has a process in place to rapidly get grant funding to businesses. The Town may want to look into other models used by towns. Mr. Pato stated that he also doesn't want to lose businesses in Town that the residents rely on and provide vitality to residents and visitors. Ms. Hai noted that she would like to see the culturaUnonprofit sector listed on the plan. The Board was in agreement on the general format of the small business grant program but would like to see the addition of something developed for cultural and nonprofit organizations as wel1. The Board agreed that$250,000 allocated for small businesses seems appropriate, and that an additional $50,000 be allocated for cultural groups. Mr. Lucente noted that LexHAB is requesting funds for design funding for the Vine Street proj ect and to acquire properties to create additional housing opportunities. He suggested that$ll 5,000 be set aside for the Vine Streetproject. The Board agreed to allocate $115,000 for the Vine Street project, and one quarter of the $1.2M request to purchase homes to create housing opportunities. The Board agreed to include food insecurity items under the Human Services Depastment portion of the plan. This is proposed to be funded at$50,000/year, for a total of$150,000/3 years. The Board agreed to allocate$100,000 for any urgent Health Department needs, such as contact tracers. The Board discussed moving forward with trying to�nd an additional Mental Health Clinician for the Town. The Board discussed moving forward with funding an Affordable Housing Trust or an Affordable Housing Development Corporation. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the use of ARPA funds as follows: $50,000 for food insecurity, $100,000 for temporary Health Department staffing, $90,000 for a Mental Health Clinician, $115,000 for LexHAB property acquisition, $115,000 for LexHAB Vine Street project design, $250,000 for small business assistance, $20,000 for Affordable Housing Trust support, and$50,000 for cultural grant incentives. DOCUMENTS: ARPA Spending Plan,ARPA Objectives -Joe Pato,LexHab Request for ARPA Funds, Small Business Grant Program 6. Lexington Opt-In to Settlement Agreement in Johnson &Johnson and Opioid Distributor Settlements Ms. Hai announced that the Board voted at their December 20,2021 Executive Session meeting to authorize the Town Manager or his designee to execute the settlement agreement in late December on the National Prescription Opiate Litigation Settlement as per the MA Attorney General's proposal. DOCUMENTS: Opioid Settlement 7. Schedule Potential Debt Exclusion Vote Ms. Hai noted the Police Station project warrant article will come before Town Meeting at the Special Town Meeting to be held on March 28,2022. She explained that if Town Meeting votes the new Police Station project on March 28, 2022, a debt exclusion(90 days from vote)would need to talce place by June 26,2022. Given the timing relative to end of school in 2022, staff is recommending either June 6,2022, or June 13, 2022 far the debt exclusion vote. Ms. Hai stated that, if the Town Meeting vote is positive on March 28,2022, the Board will target to take a vote at its meeting on March 30,2022 to schedule debt exclusion election date. 8. Discuss Town Manager Review Process Ms. Hai explained that the 360 Review process is nearly complete.. Each Board member will receive a copy of the report provided from the review process. This will be used individually as input for the Board's internal review,but that the 360 review itself will not be discussed by the Board. DOCUMENTS: Proposed List of Action Steps for Town Manager Performance Evaluation, Blank form TM Performance Evaluation ADOURN Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adjourn the meeting at 10:44 p.m. A true record; Attest: Kristan Patenaude Recording Secretary AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Committee Appointments ITEM PRESENTER NUMBER: Jill Hai, Select Board Chair C3 SUMMARY: The Select Board is being asked to appoint members, as identified on the attached list(Select Board Committee Appointments -February 7, 2022), to fill vacancies on the following boards and committees: Design Advisory Committee Economic Development Advisory Committee Housing Partnership Board Lexington Center Committee Noise Advisory Committee Sustainable Lexington Committee Town Celebrations Committee Subcommittee Zoning Board ofAppeals Associates SUGGESTED MOTION: To appoint the board and committee members with terms as indicated in the attached list(Select Board Committee Appointinents -February 7, 2022). Move to approve the consent. 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S4« ,r��,fL"5�� .�,.ar X� .+�r,�e,a! m ,n�^.✓d✓.ria f c�n y;w v�, R��arvi��wuir��rrsYv ,�� ,��P��-, �� ,�,�u�r.eefiriu,� �,�1��, ,,, ,,,,,,,,,,,, ,,,,,, ��z�� „��r m�o�,r��,��„� i«� �o��,�� s�, °,I�wrc.m.u�ul��r°�ui�w�.v,,m�,r.l`�.rwv. 7.e u„f„„��',.�u��,a,�e,� ,,...,_,,,,,,,,, ,,,,,,, ,_ &��u�u�p.��r w�a�e�°m��p P�iwM�arrr��u��,��.up�.i,:»��"�r��r�;tr��w,r�u,�uu�,�,Rrr�°�,��,�� .. . ....................... .,, .. ....... fl�� ma�aPo�+�+rr��r�r�y,��a.r,,,��,ur. � ��+��,r,��r�r,a,�✓,�ur�,�� ,,,,,, , ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, �� "��'�� R�nw��n,ia��ur;��P�r�a�� eu ,r,.,u,� .... _ �Yrr��rr��d�e,o�,�u�rs��zrx,�r� ,,,�iut fi�.l�a, ��:��e�w�.�o �r, �<;n��,�m��,��y�e��. � A % �w�r��a�r�r, d - �, _ .. . &u�+� ; �.-, �,�,. YOLANDA TAYLOR 11 Hohnes Road, Lexington, MA, 02420 Cell: • Home: SUMMARY 20 years of experience in the investments business as an analyst,portfolio manager, and director of research. Led a company's effort to reorganiae and rebrand with an emphasis on socially responsible investing and values-based investing. Extensive experience with public speaking and interactions with all levels of management. Entrepreneurial experience and drive following opening of Lexington Power Yoga in 2012. Unparalleled work-ethic and passion. PAID WORK EXPERIENCE: PUTNAM INVESTMENTS Boston,MA Deceinber,2019 -present(on leave) $175B Asset Manager Environment�al, Social,and Governance lntegration Manager Responsible for sustainability operations for sustainable investment products as well as inteinal corporate sustainabiliry initiatives PRIO WEALTH Boston,MA April,2014—December, 2019 $3B Registered Investment Advisor Led re brand from Seaward Management to Prio Wealth,leading all aspects of the name change and creation of all marketing materials including website and public relations. Built and lead socially responsible investing effort. Member of the investment team. COPPER ROCK CAPITAL PARTNERS Boston,MA February,2010-February,2014 $2.SB long-only small/smid cap growth fund. Partner; health care analyst, responsible for all of health care. 2010 outperformance of 1140 BP's vs index; 2011 outperformance of 930 BP's vs index. LEXINGTON POWER YOGA Lexington,MA May, 2012-present Owner and operator of yoga and wellness center in Lexington,MA. FIDELITY INVESTMENTS Boston,MA 1996-December, 2007 12 year career—7 years as a rotational analyst and sector fund manager, covering homebuilders and building products,regional and investment banks, and the overall healthcare sector. As healthcare sector leader, responsible for over $11B in assets across the global healthcare universe. 5 years as a director of research, with over 40 direct reports. Led effort to build Fidelity's tirst ever formal training program for all levels of investment personnel. During career, inanaged two different diversified portfolios, investing across all sectors of the market. MANAGEMENT EXPERIENCE: MANAGING DIRECTOR OF RESEARCH: • Director of Research for all equity analysts with over forty direct reports. Responsible for all aspects of performance including mentoring analysts on their investment ideas and select fund management, and giving each analyst bi-annual performance reviews. Responsible for oversight of the recruiting team involved with both undergraduate and graduate level recruiting, and gave all the college recruiting presentations. During tenure, managed the process of analyst rotation and forced attrition of underperforming analysts. • Managing Director of Research during perhaps Fidelity's largest ever restructuring, when the analyst team more than doubled with senior analysts from the outside brought in for the first time ever. Was part of a six person management team that reevaluated every aspect of the research and investment process, including performance reviews, staffmg levels, team structure, analyst/PM communication, and recruiting process. • Led an effort to build Fidelity's first ever analyst,PM, and trader training prograin. Organized weeldy lunch and learn sessions, developed modules related to all aspects of training for both new hires and existing employees. Benchmarked and modeled the program's success against other leading financial coinpanies. ANALYST AND SELECT FUND MANAGEMENT EXPERIENCE: INVESTMENT BANKS (May, 96-Dec, 07): Covered investment banks globally, and managed the $1.SB Brokerage&Investment management fund. AEALTACARE SECTOR LEADER (Jan, 00-March, 02): Responsible for overseeing 6 person healthcare analyst team as senior healthcare analyst. Covered biotechnology, pharmaceuticals, and healthcare distributors. Managed the Select Biotechnology Fund($6B), Health Care Fund ($4B) and Select Pharmaceuticals Fund($100M). REGIONAL BANKS (March, 99-Jan, 00): Covered U.S. regional banks. Managed the $2B select banking fund. BUILDING MATERIALS, HOMEBUILDERS, &ENGINEERING and CONSTRUCTION(June, 97- March, 99): Covered over 100 cyclical companies involved in home construction, and managed the $SOM Select Building Products Fund. DIVERSIFIED FUND MANAGEMENT EXPERIENCE: PORTFOLIO MANAGER(March,2002—May,2005) Managed the US Portion of the Global Value fund: Outperformed benchmarlc by 50 basis points and ranlced in the top two-thirds of peers. Started a pilot Large Cap institutional Value product: Outperformed benchmark by 200 basis points. ROBINSON-HUMPHREY Atlanta, GA INSTITUTIONAL EQUITY SALESPERSON 1994-May, 1995 • Responsible for communicating investment ideas to accounts in the Boston and New York area CANTOR-FITZGERALD New York,NY EQUITY TRADER 1992-May, 1994 • Trader of over the counter equity securities, foreign exchange, and ADR's. UNPAID WORK EXPERIENCE: My time between Fidelity and Copper Rock was spent primarily on raising my young children, while accomplishing goals related to gaining more experience in operational aspects of business, learning and developing a passion to�vards non-profit management, serving on several boards, and publishing my memoir. CONSULTANT and WRITER: • Completed a business plan and competitive analysis for a healthcare research organization � Published articles in Boston Magazine,Primal Parenting, Connecticut County Kids, and Kids Life • Taught memoir writing seminars at Middlesex Community College • Published my memoir, Take Me Back to Redway: iny story of growing up homeless • Graduate of Grubb Street classes on writing a non-fiction book proposal and on freelancing CENTER FOR WOMEN&ENTERPRISE,2009-2012 Board member. Co-chaired 2009 auction and gala, raising $450,000. Member of revenue task-force committee. Co-chair of 2010 auction and gala. COMPASS FOR HOMELESS FAMiLIES,2008 -current Board member. Keynote speaker at 2009 & 2010 New Directions breakfast; Chair of 2010 breakfast. Member of finance task-force and marketing/fundraiser committee. Co-Chair of 2012 and 2013 Shake It Far Shelter event,helping to raise $150,000. LEXINGTON PRE-SCHOOL PTA.LEXFUN,2004-2013 Executive board meinber. Treasurer, 5/09-5/13;previously co-chair of community service. CRADLES TO CRAYONS,2013-present Boston board member; Family Leadership Advisory Board member HOPE AND COMFORT,2017—present Board member; Marketing committee member; co-leading CEO search EDUCATION THE FUQUA SCHOOL OF BUSINESS,DUKE UNIVERSITY Durham,NC Master of Business Administratio�a, Fina�ace Majov May, 1997 Reynolds Asset Management ($l 00K endowment)—Co-President Fuqua Fellows representative THE UNIVERSITY OF PENNSYLVANIA Philadelphia,PA Dual DegNee-BA in Econona.ics fro�n Penn May, 1992 BS f'rom The Wharton School of'Business in Marketing 10 Varsity Letter awards—Cross-County,Tndoor Track, Outdoar Track-all 4 years. Selected for Honor's Economics, one of Penn's top 10 Economics students Graduated magna cum laude with a 4.0 grade point average in Wharton major. ADDITIONAL INFORMATION 4 children— 17 year old twins, ]5 year old,and 13 year old. Enjoy running, swimming,biking, hiking, and yoga. Completed l 1 marathons(best in 3:03),4 half-ironmans, and 2 full Ironmans. APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/cornrnittee of Interest: 1.Housing Partnership 2 3. 4. Would you consider another Committee: NOt at thlS tlf"1"1@ For how long should we keep your application on file? 6 m o n tg s Full Name: W e n d y M a n Z Nickname: Preferred Title (please circle) Mr./Ms./Mrs./Other: 3 Captain Parker Arms, #24, Lexington Z� , 02421 Home Address: p. Length ofResidence in Lexington: �� years o��upat�on: Retired attorney work address: N/A Phone: Home Work N�A Fax N/A Cell E-mail: Primary: _ Secondary: If you currently serve on a Board or Committee, please identify: SPRD Ad hoc Zoning Committee spe�lal Trainin�, Interests, Quali�-l�atlons: 25 years Town Meeting Member, 9 years Planning Board member(2 as chair),9 years Capital Expenditues Committee member,5 year Community Preservation Committee memher(3 as chair) Have you been asked by a Committee to become a member? y�5 How did you hear about the Coimnittee? Have previous served as liaison to this Committee Please attach a current resume, if possible. Add any comments below or on a separate page. Signature: Date: � � �� . r .�I'I'I.it':1�Ct(IN I��t)Ii �11'1't111V�1�i�11��_N"t� ��- �� i��ir �i�i:�r��rr�uninu r��r i�: nirni�:i��.i��i�ii� ��CT :�C1A�II� Lexii�gtun Cer�tpr Cc�riunittee 11ti�.�r�1 t'��n�itN�•r rl�intrr�•�l: (. � � _!. • _. _ _ _ ��u�� u��,��.�,�rr�►�,��,�r��,�,u�,�u«: Yes, if ti�e Select E3aard tFiought it was � c�c�od fit. • _ ._ _ _ _ _ _ I rr h�� Iri��sh�,ul�l ��r l�ee�,�uur,i�,�,lic��ti4�n un lile'? � � �/�c�r� _ _ _ . . , ,,,, �,,,,,�. Thomas Eric Ballard, Jr. Eric _._._._ ._ . .,...._. Nickii�m�c: _ I*rrli:rreil l itlr(��Ir�isr cirrlr) R1r.iiitv.�l�1r�.lUthcr; Dr• . . ........ _..__w._ �.._w�..... _. __ ,,,,,,,� ,,�,�,,��: 12 l.ockwood Rd, Lex�ngton, MA ,;,,: oz�2a I en�th c,f FZrsi�lencr in l,e�in�taiti: �.5 �i�c�r$ .... . ��r��i��, ' Drug Metabolism and Pharmacokinetics at Takeda ssociate Directar, _._ _....._._._. _._�__.___.. _....ti..... ...... ... .. ... .. _ .. _ ��„r�, �,��,,.�c�: 35 �andsdowne �t, Cambridg�, MA 02139 !'h�+ne: I lur�ie Va`ork i�fix _....�._._...�___ _ .______. ..,.... ..........�.._.�._._.__..__. . .. .. _. ._. ......_ c•ri� sarne as hame Iw-mail: I'rimary�: ._,ccund��r}: , , Lexinyttm Pl�tyc�are C;nnlet-Presicfet�l of Ilie HcrQ [I��u iurrc�ntly scrvc c>n a t3��i�ri1 i�r C'ommiltrc,�Icayc ��lentil��: . _. _._.__. .. ti��crial�t raining, Intcrests,Qu��litirati�ms: �� Attached Sheet ...._. .__�.�.._ ...w__ .. _.._._ _ . I I.i�r��u l,ecn��skccl h} n C'cmii��i�tec tu beeume i� me►�il�rr'?.�d. ___. . _ I lu��di�i yuu hear ahc,ut Il�c C'ammiltcc7 �awn �-�'mt'�� 1'Ica�:c��tl�irh �rurrcnt recumc. it��«s�sil�lc. Adcl �ny°c��mnr��nts bcl�.��t� ur�m a�firE,��raic �,�i�c. � 10/1912�21 �� .._ '<i�i�alui�: ..___.... . .._. ...._._ . ..._. �. _.�,,...._ ...__.. _..�. Oatc: _ .. _ __ T. Eric Ballard — Memberships/Qualifications/Interests Board Membership: Lexington Playcare Center— President of the Board of Directors, July 2020 — present. Qualifications: lead volunteer efforts for 250 colleagues at Pfizer from 2012 — 2018; created successful free mobile library for mobile food pantry patrons throughout New London County, CT that impacted hundreds of families on a weekly basis. Interests: amateur astronomy; biking Lexington and surrounding communities with my family; exploring the many local playgrounds with my two toddlers; reading science fiction and astrophysics/string theory books. Thomas Eric Ballard, Jr. Curriculum Vitae 12 Lockwood Rd Lexington, MA 02420 Demonstrated leader who impacts the ability of a therapeutic area to deliver on its objectives • highly organized and motivating team player • independent and effective in dynamic matrix team environments EDUCATION Doctor of Philosophy in Chemistry (8/2004—7/2008) • North Carolina State University, Raleigh, NC • Dissertation: "Small Molecule Control of Biological Function" • Advisor: Professor Christian Melander Bachelor of Science in Chemistry with Departmental Honors, Magna Cum Laude(8/2000 - 5/2004) • North Carolina State University, Raleigh, NC • Advisors: Professor Dan Comins and Professor Bruce M. Novak RESEARCH EXPERIENCE Associate Scientific Director Research —Takeda (2/2020— Present) Drug Metabolism and Pharmacokinetics • Project representative supporting the development of programs post-IND in the gastrointestinal and neuroscience therapeutic areas Principal Scientist and Biotransformation Group Leader—Amgen (10/2019— 2/2020) Interim ADME Group Leader—Amgen (7/2019— 2/2020) Senior Scientist and Biotransformation Group Leader—Amgen (7/2018— 10/2019) Pharmacokinetics and Drug Metabolism • Led Cambridge Biotransformation Group with a focus on Neuroscience and Oncology therapeutic Areas with three direct reports (2 x Scientist, 1 x Associate Scientist) • Led Cambridge ADME Group supporting Neuroscience with a focus on rapid one-week turnaround of data to facilitate accelerated discovery program decisions with four direct reports (1 x Scientist, 2 x Senior Associate Scientists, 1 x Associate Scientist) • Led and managed the radiolabeling and biotransformation ADME studies for two concurrent assets both with rapid/compressed preclinical and clinical human ADME timings—one requiring AMS to meet timing demands • Collaborated across functional areas to build and standardize metabolite isolation workflow to enable reliable isolation of clinically relevant metabolites from in vitro incubations to acquire NMR structure, quantitation and pharmacological/ADME properties • Leveraged local and cross-site biotransformation and ADME colleagues with harmonized data acquisitions and work up to provide quality/actionable data to Project Team Representatives and relevant stakeholders • Strong laboratory skills enabling in-lab mentorship/training and experimental execution as needed Principal Scientist— Pfizer Worldwide Research & Development (6/2012— 7/2018) Pharmacokinetics, Dynamics and Metabolism - Biotransformation • Performed metlD studies designed to better define clearance mechanisms, reduce metabolic liability, and provide biotransformation guidance to discovery programs 1 Curriculum Vitae T. Eric Ballard, Jr. • Executed mechanistic metlD trapping studies to better understand & influence SAR in TDI positive programs with consistent follow-up to determine effectiveness of changes • Aided programs through isolation of inetabolites for lead diversification or enzymology • Planned/executed/managed QWBA, preclinical and clinical radiolabeled ADME studies • Managed Internal Medicine, Inflammation and Immunology and Rare Diseases RUs biotransformation portfolios and three concurrent direct reports (Principal, Senior and Scientist I evel) Postdoctoral Fellow— Pfizer Worldwide Research & Development (12/2010— 6/2012) Neuroscience Medicinal Chemistry, Advisors: Dr. Doug Johnson & Dr. David Gray • Designed and synthesized photoactivatable bioorthogonal/click chemistry enabled chemical biology probes for mechanism of action studies • Applied photoaffinity capture, affinity enrichment, SDS-PAGE and detection implementing in-gel fluorescence and Western Blotting for probe analogue evaluation • Developed click-chemistry enabled cleavable mass tags for use in protein identification and probe/protein interaction site elucidation Postdoctoral Associate— University of Virginia (8/2008— 12/2010) Department of Chemistry, Advisor: Professor Timothy L. Macdonald • Synthesized nitazoxanide-based small molecule inhibitors of the PFOR enzyme present in anaerobic pathogenic bacteria culminating in a compound in Phl clinical development • Used molecular modeling software (MOE)to conduct PFOR enzyme docking simulations to guide analogue generation through Structure Based Drug Design Doctoral Research — North Carolina State University (8/2004— 7/2008) Department of Chemistry, Advisor: Professor Christian Melander • Developed a biofilm assay for inhibition and dispersion assessment and synthesized anti-biofilm compounds based upon the oroidin 2-aminoimidazole scaffold • Synthesized and assessed the DNA cleavage ability of a small library of diazobenzo[b]fluorenes that mimic the biological activity of kinamycin D SKILLS UV-HPLC/MSMS (Thermo Orbitrap XL, Velos and Elite; familiar with Water's G2) • SEC • metabolite identification in numerous in vitro matrices +/-cofactors as appropriate to define clearance pathways • metabolite ID in in vivo samples (time-normalized plasma pooling, excreta), candidate selection biotransformation packages and reports for inclusion in IND • metabolite identification and stability investigations with antibody-drug conjugates (ADCs) and respective linker-payload in vitro and in vivo• use of 3H and14C for in vitro and in vivo metabolite ID profiling, radiophenotyping and TDI investigations • planning, execution, analysis and report writing for radiolabeled rat QWBA, preclinical and human ADME studies • metabolite biosynthesis, scale-up and isolation • enzyme kinetics • synthetic organic small molecule synthesis and associated lab techniques (synthesis, purification, NMR analysis) •cell culture • SDS-PAGE. PUBLICATIONS (Peer Reviewed) 34) Ballard, T. E.; Kratochwill, N.; Cox, L. M.; Moen, M. A.; Klammers, F.; Ekiciler, A.; Goetschi, A.; Walter, I. " Simplifying the Execution of HepatoPac MetID Experiments: Metabolite Profile and Intrinsic Clearance Comparisons", Drug Metab. Dispos., 2020, 48, 804—810. DOI: https://doi.org/10.1124/d md.120.000013. 2 Curriculum Vitae T. Eric Ballard, Jr. 33) Ratnayake, A. S; Chang, L-P; Tumey, L. N.; Loganzo, F.; Chemler, J.A.; Wagenaar, M.; Musto, S.; Li, F.; Janso, J. E.; Ballard,T. E.; Rago, B; Steele, G. L.; Ding, W.; Feng, X.; Hosselet, C.; Buklan, V.; Lucas, J.; Koehn, F. E.; O'Donnell, C. J.; Graziani, E. I. "Natural Product Bis- Intercalator Depsipeptides as a New Class of Payloads for Antibody—Drug Conjugates", Bioconjugate Chem., 2019, 30, 200—209. DOI: 10.1021/acs.bioconjchem.8b00843. 32) Planken, S.; Behenna, D. C.; Nair, S. K.; Johnson, T. O.; Nagata, A.; Almaden, C.; Bailey, S.; Ballard, T. E.; Bernier, L.; Cheng, H.; Cho-Schultz, S.; Dalvie, D.; Deal, J. G.; Dinh, D. M.; Edwards, M. P.; Ferre, R. A.; Gajiwala, K. S.; Hemkens, M.; Kania, R. S.; Kath, J. C.; Matthews, J.; Murray, B. W.; Niessen, S.; Orr, S. T. M.; Pairish, M.; Sach, N. W.; Shen, H.; Shi, M.; Solowiej, J.; Tran, K.; Tseng, E.; Vicini, P.; Wang, Y.; Weinrich, S. L.; Zhou, R.; Zientek, M.; Liu, L.; Luo, Y.; Xin, S.; Zhang, C.; Lafontaine, J. "Discovery of N-((3R,4R)-4-Fluoro-1-(6-((3-methoxy-1-methyl- 1 H-pyrazol-4-yl)amino)-9-methyl-9H-purin-2-yl)pyrrolidine-3-yl)acrylamide (PF-06747775)through Structure-Based Drug Design: A High Affinity Irreversible Inhibitor Targeting Oncogenic EGFR Mutants with Selectivity over Wild-Type EGFR", J. Med. Chem., 2017, 60, 3002—3019. DOI: 10.1021/acs.j medche m.6b01894. 31) Bessire, A. J.; Ballard, T. E.; Charati, M.; Cohen, J.; Green, M.; Lam, M.-H.; Loganzo, F.; Nolting, B.; Pierce, B.; Puthenveetil, S.; Roberts, L.; Schildknegt, K.; Subramanyam, C. "Determination of Antibody—Drug Conjugate Released Payload Species Using Directed in Vitro Assays and Mass Spectrometric Interrogation", Bioconjugate Chem., 2016, 27, 1645— 1654. DOI: acs.bioconjchem.6b00192. 30) Crump, C. J.; Murrey, H. E.; Ballard, T. E.; am Ende, C. W.; Wu, X.; Gertsik, N.; Johnson, D. S.; Li, Y.-M. "Development of Sulfonamide Photoaffinity Inhibitors for Probing Cellular y-Secretase", ACS Chem. Neurosci., 2016, 7, 1166— 1173. DOI: 10.102/acschemneuro.6b00127. 29) Kennedy, A. J.; Bruce, A. M.; Gineste, C.; Ballard, T. E.; Olekhnovich, I. N.; Macdonald, T. L.; Hoffman, P. S. "Synthesis and Antimicrobial Evaluation of Amixicile-Based Inhibitors of the Pyruvate:Ferredoxin Oxidoreductases of Anaerobic Bacteria and Epsilon Proteobacteria", Antimicrob.Agents Chemother., 2016, 60, 3980—3987. DOI: 10.1128/AAC.00670-16. 28) Ballard, T. E.; Wang, S.; Cox, L. M.; Moen, M. A.; Krzyzewski, S.; Ukairo, O.; Obach, R. S. "Application of a micropatterned co-cultured (MPCC) hepatocyte system to predict preclinical and human specific drug metabolism", Drug Metab. Dispos., 2016, 44, 172— 179. DOI: 10.1124/D M D.115.066688. 27) Ballard, T. E.; Dahal, U. P.; Bessire, A. J.; Schneider, R. P.; Geoghegan, K. F.; Vaz, A. D. N. "A tag-free collisionally-induced fragmentation approach to detect drug-adducted proteins by mass spectrometry", Rapid Commun. Mass Spectrom., 2015, 29, 2175—2183. DOI: 10.1002/rcm.7375. 26) Murrey, H. E.; Judkin, J. C.; am Ende, C. W.; Ballard, T. E.; Fang, Y.; Riccardi, K.; Di, L.; Guilmette, E. R.; Schwartz, J. W.; Fox, J. M.; Johnson, D. S. "Systematic Evaluation of Bioorthogonal Reactions in Live Cells with Clickable HaloTag Ligands: Implications for Intracellular Imaging", J.Am. Chem. Soc., 2015, 137, 11461 — 11475. DOI: 10.1021/jacs.5b06847. 25) Ballard, T. E.; Orozco, C. C.; Obach, R. S. "Generation of Major Human Excretory and Circulating Drug Metabolites Using a Hepatocyte Relay Method", Drug Metab. Dispos., 2014, 42, 899—902. DOI: 10.1124/DMD.114.057026. 24) Gertsik, N.; Ballard, T. E.; am Ende, C. W.; Johnson, D. S.; Li, Y.-M. "Development of CBAP- BPyne, a probe for y-secretase and presenilinase", MedChemComm, 2014, 5, 338—341. DOI: 10.1039/C3MD00281 K. 3 Curriculum Vitae T. Eric Ballard, Jr. 23) Ballard, T. E.; Murrey, H. E.; Geoghegan, K. F.; am Ende, C. W.; Johnson, D. S. "Investigating y- secretase protein interactions in live cells using active site-directed clickable dual-photoaffinity probes", MedChemComm, 2013, 5, 321 —327. DOI: 10.1039/C3MD00283G. Highlighted:Inside cover of the issue 22) Qian, Y.; Martell, J.; Pace, N. J.; Ballard, T. E.; Johnson, D. S.; Weerapana, E. "An Isotopically Tagged Azobenzene-Based Cleavable Linker for Quantitative Proteomics", ChemBioChem, 2013, 14, 1410— 1414. DOI: 10.1002/cbic.201300396. 21) Pozdnyakov, N.; Murrey, H. E.; Crump, C. J.; Pettersson, M.; Ballard, T. E.; am Ende, C. W.; Ahn, K.; Li, Y.-M.; Bales, K. R.; Johnson, D. S. "y-Secretase modulator(GSM) photoaffinity probes reveal distinct allosteric binding sites on presenilin", J. Biol. Chem., 2013, 288, 9710— 9720. DOI: 10.1074/jbc.M112.398602. 20) Crump, C. J.; Castro, S.; Wang, F.; Pozdnyakov, N.; Ballard,T. E.; Sisodia, S.; Bales, K. R.; Johnson, D. S.; Li, Y.-M. "BMS-708,163 targets Presenilin and lacks Notch sparing activity", Biochemistry, 2012, 51, 7209—7211. DOI: 10.1021/bi301137h. 19) Warren, C. A.; van Opstal E.; Ballard, T. E.; Kennedy,A.; Wang, X.; Riggins, M.; Olekhnovich, I.; Warthan, M.; Kolling, G. L.; Guerrant, R. L.; Macdonald, T. L.; Hoffman, P. S. "Amixicile: A Novel Inhibitor of Pyruvate: Ferredoxin Oxidoreductase Shows Efficacy against Clostridium difficile in a Mouse Infection Model",Antimicrob. Agents Chemother., 2012, 56, 4103—4111. DOI: 10.1128/ AAC.00360-12. 18) Orr, S. T. M.; Ripp, S. L.; Ballard, T. E.; Henderson, J. L.; Scott, D. O.; Obach, R. S.; Sun, H.; Kalgutkar, A. S. "Mechanism-Based Inactivation (MBI)of Cytochrome P450 Enzymes: Structure- Activity Relationships and Discovery Strategies to Mitigate Drug-Drug Interaction Risks". J. Med. Chem., 2012, 55, 4896-4933. DOI: 10.1021/jm300065h. Invited Perspective Article. 17) Crump, C. J.; am Ende, C. W.; Ballard, T. E.; Pozdnyakov, N.; Pettersson, M.; Chau, D.-M.; Bales, K. R.; Li, Y.-M.; Johnson, D. S. "Development of clickable active site-directed photoaffinity probes for y-secretase", Bioorg. Med. Chem. Lett., 2012, 22, 2977—3000. DOI: 10.1016/j.b mc1.2012.02.027. 16) Niphakis, M. J.; Johnson, D. S.; Ballard, T. E.; Stiff, C.; Cravatt, B. F. "O-Hydroxyacetamide carbamates as a highly potent and selective class of endocannabinoid hydrolase inhibitors",ACS Chem. Neurosci., 2012, 3, 418—426. DOI: 10.1021/cn200089j. 15) Ballard, T. E.; Wang, X.; Olekhnovich, I.; Koerner, T.; Seymour, C.; Salamoun, J.; Warthan, M.; Hoffman, P.S.; Macdonald, T. L. "Synthesis and Antimicrobial Evaluation of Nitazoxanide-Based Analogues: Identification of Selective and Broad Spectrum Activity", ChemMedChem, 2011, 6, 362—377. DOI: 10.1002/cmdc.201000475. 14) Ballard, T. E.; Wang, X.; Olekhnovich, I.; Koerner, T.; Seymour, C.; Hoffman, P.S.; Macdonald, T. L. "Biological Activity of Modified and Exchanged 2-Amino-5-Nitrothiazole Amide Analogues of Nitazoxanide", Bioorg. Med. Chem. Lett., 2010, 20, 3537—3539. DOI: 10.1016/j.b mc1.2010.04.126. 13) Tchouaffi-Nana, F.; Ballard, T. E.; Cary, C. H.; Macdonald, T. L.; Sifri, C. D.; Hoffman, P. S. "Nitazoxanide Inhibits Biofilm Formation by Staphylococcus epidermidis by Blocking Accumulation on Surfaces",Antimicrob.Agents Chemother., 2010, 54, 2767—2774. DOI: 10.1128/AAC.00901-09. 4 Curriculum Vitae T. Eric Ballard, Jr. 12) Richards, J. J.; Samuel, O. R.; Stowe, S. D.; Tucker, A. T.; Ballard, T. E.; Mathies, L. D.; Cavanagh, J.; Melander, C. "Amide Isosteres of Oroidin: Assessment of Antibiofilm Activity and C. elegans toxicity", J. Med. Chem., 2009, 52, 4582—4585. DOI: 10.1021/jm900378s. 11) Melander, C.; Moeller, P. D. R.; Ballard, T. E.; Richards, J. J.; Huigens, R. W., III; Cavanagh, J. "Evaluation of dihydrooroidin as an antifouling additive in marine painY', Int. Biodeterior. Biodegrad., 2009, 63, 529—532. DOI: 10.1016/j.ibiod.2008.08.009. 10) Ballard, T. E.; Richards, J. J.;Aquino, A.; Reed, C. S.; Melander, C. "Anti-biofilm Activity of a Diverse Oroidin Library Generated through Reductive Acylation", J. Org. Chem., 2009, 74, 1755 — 1758. DOI: 10.1021/jo802260t. 9) Ballard, T. E.t; Richards, J. J.t; Wolfe, A. L.; Melander, C. "Synthesis and Antibiofilm Activity of a Second-Generation Reverse-Amide Oroidin Library: A Structure-Activity Relationship Study", Chem. Eur. J., 2008, 14, 10745— 10761. DOI: 10.1002/chem.200801419. 8) Richards, J. J.; Huigens, R. W., III; Ballard, T. E.; Basso, A.; Cavanagh, J.; Melander, C. "Inhibition and dispersion of proteobacterial biofilms", Chem. Commun., 2008, 14, 1698— 1700. DOI: 10.1039/b7198802g. 7) Richards, J. J.; Ballard, T. E.; Huigens, R. W., III; Melander, C. "Synthesis and Screening of an Oroidin Library for Anti-Biofilm Activity", ChemBioChem, 2008, 9, 1267— 1279. DOI: 10.1002/cb ic.200700774. 6) Richards, J. J.t; Ballard, T. E.t; Melander, C. "Inhibition and dispersion of Pseudomonas aeruginosa biofilms with reverse amide 2-aminoimidazole oroidin analogues", Org. Biomol. Chem., 2008, 6, 1356— 1363. DOI: 10.1039/b719082d. Highlighted:Inside cover of the issue and Chemical Biology (RSC), 2008, 3, 826. 5) Ballard, T. E.; Melander, C. "Kinamycin-mediated DNA cleavage under biomimetic conditions", Tetrahedron Lett., 2008, 49, 3157—3161. DOI: 10.1016/j.tetlet.2008.03.019. 4) Bowman, M-C.; Ballard,T. E.;Ackerson, C.J.; Feldheim, D. L.; Margolis, D. M.; Melander C. "Inhibition of HIV Fusion with Multivalent Gold Nanoparticles", J.Am. Chem. Soc., 2008, 130, 6896— 6897. DOI: 10.1021/ja710321 g. Highlighted:C&E News, 2008, 86, 39, Discovery News— The Discovery Channel, 2008 and J.Am. Chem. Soc. Select#5lssue, 2009. 3) Huigens, R. W., III; Richards, J. J.; Parise, G.; Ballard, T. E.; Zeng, W.; Deora, R.; Melander, C. "Inhibition of Pseudomonas aeruginosa Biofilm Formation with Bromoageliferin Analogues", J. Am. Chem. Soc., 2007, 129, 6966—6967. DOI: 10.1021/ja069017t. 2) Zeng. W.; Ballard, T. E.; Tkachenko, A. G.; Burns, V. A.; Feldheim, D. L.; Melander, C. "Mimicking the biological activity of diazobenzo[b]fluorene natural products with electronically tuned diazofluorene analogs", Bioorg. Med. Chem. Lett., 2006, 16, 5148—5151. DOI: 10.1016/j.b mc1.2006.07.024. 1) Zeng. W.; Ballard, T. E.; Melander, C. "Tuning the oxidation properties of vanadium(V)through ligand stoichiometry", Tetrahedron Left., 2006, 47, 5923—5926. DOI: 10.1016/j.tetl et.2006.06.051. tCo-1S�authorship 5 Curriculum Vitae T. Eric Ballard, Jr. PATENTS (US and Europe only) 4) Hoffman, P. S.; Guerrant, R. L.; Macdonald, T. L.; Ballard, T. E. "Broad Spectrum Benzothiophene-Nitrothiazolide and Other Antimicrobials", US Patent Nos. 8,835,644, 9,376,430. European Patent No. 2,408,770. 3) Hoffman, P. S.; Macdonald, T. L.; Houpt, E. R.; Ballard, T. E. "Compositions and methods for treating tuberculosis", US Patent No. 9,333,193. European Patent Application No. 2,632,460. 2) Melander, C; Cavanagh, J; Ritchie, D.; Huigens, R. W., III; Ballard, T. E.; Richards, J. J.; Lindsey, T. W.; Lindsey, J. S. "Inhibition of Biofilms in Plants with Imidazole Derivatives", U.S. Patent Nos. 8,278,340, 8,618,149 and 8,927,029. European Patent Application No. 2,224,809. 1) Melander, C; Cavanagh, J; Huigens, R. W., III; Ballard, T. E.; Richards, J. J. "Inhibition of Bacterial Biofilms with Imidazole Derivatives", US Patent Nos. 7,906,544, 8,653,124, 8,835,644 and 9,084,423. European Patent No. 2,053,920. PRESENTATIONS (selected) 5) Ballard, T. E. "Applications of a micropatterned cocultured (MPCC) hepatocyte system to support small molecule drug discovery" (oral), 22nd North American ISSX Meeting, Montreal, CA, July 15 — 19, 2018. Invited. 4) Ballard, T. E.; Wang, S.; Cox, L. M.; Moen, M. A.; Krzyzewski, S.; Ukairo, O.; Obach, R. S. "Application of a micropatterned co-cultured (MPCC) hepatocyte system to predict preclinical and human specific drug metabolism" (webinar), Hepregen on-site, Medford, MA, September 7, 2016. Invited. 3) Ballard, T. E.; Bessire, A. J.; Johnson, T. R. "Characterization of the ex vivo plasma stability of [3H]inotuzumab ozogamicin" (poster), 20th North American ISSX Meeting, Orlando, FL, October 18—22, 2015. 2) Ballard. T. E.; Dahal, U. P.; Bessire, A. J.; Schneider, R. P.; Geoghegan, K. F.; Vaz, A. D. N. "A tag-free collisionally-induced fragmentation approach to detect drug-adducted proteins by mass spectrometry" (poster), Gordon Research Conference — Drug Metabolism, Holderness School, Holderness, NH, July 6— 11, 2014. 1) Ballard, T. E.; Murrey, H. E.; Geoghegan, K. F.; Ende, C. W. a.; Johnson, D. S. "Investigating y- secretase protein interactions in live cells using active site-directed clickable dual-photoaffinity probes" (oral), New York Academy of Sciences — Bioorthogonal Chemistry in Biology and Medicine, New York, NY, December 11, 2013. Invited. PROFESSIONAL MEMBERSHIPS & ACTIVITIES Applied Pharmaceutical Analysis (2016 — present; Mechanistic ADME chair-elect/chair 2018/2019; APA presiding chair-elect/chair 2019/2020) International Society for the Study of Xenobiotics (2015— present) Connecticut Invention Convention Judge—Storrs, CT(2012—2014) American Chemical Society (2006—present) Reviewer for: Chemical Research in Toxicology Drug Metabolism and Disposition Journal of Pharmacology and Experimental Therapeutics 6 APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee of Interest: 1. Noise Advisory Committee 2 3. 4. would you consider another Committee: Not at this time, but possibly in the future. For how long should we keep your application on file? U n I i m ited Full Name: JOSeprl P. Campbell Nickname: JOe Preferred Title (please circle) Mr./Ms./Mrs./Other: ��. Home Address: 4g FOIIerI ROaCI Z�p: 02421 Length of Residence in Lexington: 2� yearS o��upatlon: Electrical Engineer and Group Leader, MIT Lincoln Laboratory workaaa�ess: 244 Wood Street, Lexington, MA 02421 Phone: Home Work Fax Cell E-mail: Primary: Secondary: _ If you currently serve on a Board or Committee, please identify: ��a 42 years experience acoustics,speech,and signal processing.PhD,electrical engineering. Special Training, Interests, Qualifications: Instructor Speech Processing,Johns Hopkins U;Member of Acoustical Society of America;and Fellow of Institute of Electrical and Electronics Engineers. Have you been asked by a Committee to become a member? YeS, b�/ C�lalr �afl KOI"etZ Chair's presentation at virtual Select Board meeting, 28 June 2021 How did you hear about the Coimnittee? Please attach a current resume, if possible. Add any comments below or on a separate page. Campbell.Joseph.P.Jr.50 Digitallysignedby 11/23/2021 Campbell.Joseph.P.J r.50006922 .�1�TT1atUTe: 006922 Date:2021.11.23 23:58:46-05'00' Date: Joseph P.Cainpbell�M1T Lincoln Laboratory https://www.11.mit.edu/biographies/joseph-p-campbell � � � ` M � � M i��i x�i • • i • .f r •• • • •M :• •• a Joseph P. Campbell I';�I I� '�,�,,t , ,,i,,, r�rl��'lip� �I I�'ul ;a V� TITLE: �_,ic��al�, ��yr�f::d�.r R&D AREA: C�ber Securit�and Information Sciences R&D GROUP: A„rt„if,,,i„c„i,,,a„I,,,,,,,,I,,,n„t,e„I,,,I„i„g_e,,,n„c,e...T,ec„h,,,n„o„I„o,�,,,,,a,,,n„d,,,,,,,S,,,�,s„t„e„m,,,s, EMAIL: ,:��, �� Dr. Joseph P. Campbell is the leader of the Artificial Intelligence Technology and Systems Group. His group creates algorithms, technologies, and systems for extracting information from multimedia data in adverse conditions and has a rich heritage of world-leading speech, speaker, and language recognition technologies. Dr. Campbell is passionate about developing human-netwark AI technologies that extract information automatically from speech, text, image, and video data combined with network communications and activities to help the Department of Defense and law enforcement identify threatening or illicit activity on the surface and dark webs. He specializes in developing and transferring AI technologies for government applications and operationally relevant evaluation. Dr. Campbell has written more than 120 refereed publications cited over 7,500 times. His invited tutorial on speaker recognition,published in the Proceedings of the IEEE has received 2,500 citations. He holds one U.S. patent and led two U.S. Federal Standards, one Federal Information Processing Standard, and one NATO Standardization Agreement. Dr. Campbell is a member of the Advisory Board for the Human Language Technology Center of Excellence at Johns Hopkins University, a co-chair of the Speal�er and Language Characterization Special Interest Group of the International Speech Communication Association, and co-chair of the MIT Lincoln Laboratory Professional Societies Committee. He is a member of the IEEE Signal Processing and Communications Societies, the International Speech Communication Association, Sigma Xi, the Boston Audio Society, the Acoustical Sociery of America, and a Senior Member of the American Institute of Aeronautics and Astronautics. Dr. Ca�npbell was named a Fellow of the IEEE "for leadership in biometrics, speech systems, and government applications" in 2005. He joined Lincoln Laboratory in 2001 as a senior staff inember after teaching at Johns Hopkins University and serving 22 years at the National Security Agency(NSA). From 1991 to 1998, Dr. Campbell was a senior scientist in the NSA Biometric Technology Research Group and led voice verification research. From 1994 to 1998, he chaired the Biometric Consortium(known today as FedID, the AFCEA Federal ID Forum and Expo), the U.S. government's focal point for research, development, test, evaluation, and application of biometric-based personal identification and verification technology. From 1998 to 2001, he led the Acoustics Section of the NSA's Speech Research Branch, conducting and coordinating research on and evaluation of spealcer recognition, language identification, gender identification, and speech activity detection methods. From 1991 to 2001, Dr. Campbell taught speech processing at Johns Hopl�ins University. 1 of 2 1 U23/2021 Joseph P.Cainpbell�M1T Lincoln LaUoratory https://ww��v.11.mit.edu/biographies/joseph-p-campbell From 1979 to 1990, Dr. Campbell was a member of the NSA's Narrowband Secure Voice Technology Research Group. He and his teammates developed the first DSP-chip software modem and 2400-bps LPC-10e, which enhanced the Federal Standard 1015 voice coder and improved U.S. and NATO secure-voice systems, including 300,000 Secure Telephone Units—Third Generation (STU-III). He was the principal investigator and led the U.S. government's speech coding team in developing the 4800-bps CELP voice coder jointly with AT&T Bell Laboratories, which became Federal Standard 1016,provided improved voice quality in later STU-IIIs, and is the foundation of digital cellular voice systems and voice over the Internet Protocol systems. Dr. Campbell was a member of the IEEE Speech Technical Committee (1989-1992), an associate editor of the IEEE Transactions on Speech and Audio Processing (1991-1999), an IEEE Signal Processing Society Distinguished Lecturer(2001-2002), a member of the IEEE Signal Processing Society's Board of Governors (2002-2004), a co-editor of the Digital Signal P�ocessing journal(1998-2005), a member of the IEEE Information Farensics Security Technical Committee (2005-2009), and a member of the IEEE Signal Processing Society's Fellow Reference Committee (2007-2010). Joe was a member of the National Research Council's National Academy of Sciences' Whither Biometrics? Committee that produced the book Biometric Recognition: Challenges and Opportunities (2004-2010). He served as the vice president for technical activities of the IEEE Biometrics Council(2008-2011), vice chair of the Acoustical Society of America's Forensic Acoustics Subcommittee (2011— 2013), chair of the IEEE Biolnetrics Council's Technical Committee (2011-2013), chair of the IEEE Jack S. Kilby Signal Processing Medal Cominittee (2012-2013), and was a inember of the IEEE Medals Council (2012-2013). Joe served as vice chair of the IEEE Awards Board's Awa�ds Planning and Policy Committee (2016-2017) and he chaired the Speaker Recognition Subcommittee of the NIST Organization of Scientific Area Committees (2016— 2017). Dr. Campbell earned BS, MS, and PhD degrees in electrical engineering from Rensselaer Polytechnic Institute, Johns Hopkins Universiry, and Oklahoma State University,respectively. He received Oklahoma State University's Graduate Research Award for best dissertation across all the colleges, "Features and Measures for Speaker Recognition. 2 of 2 1 U23/2021 ' r Joe Campbell Group Leader, Artificial Intelligence Technology and Systems at MIT Lincoln Laboratory e.� 1 , Summary Group Leader of the Massachusetts Institute of Technology's Lincoln .. Laboratory Artificial Intelligence Technology and System Group. In ` , . i _ / each of the group's R&D areas, emphasis is placed on realistic data . •• and experimental evaluation of techniques. Dr. Campbell is a leader • in these areas and he specializes in transferring these technologies for government applications and their evaluation. He has over 120 - . , . refereed publications with more than 7,500 citations, including an . • r • • invited tutorial on speaker recognition in the Proceedings of the -•• - • IEEE with 2,500 citations. In addition, he has one US Patent and • ' '` •• • led two US Federal Standards, one Federal Information Processing . . - -.- .- . • r • ••_ ` Standard, and one NATO Standardization Agreement. The AI group , ._ _ , r / leads research in human-language technologies and AI technologies -• - - • •• and systems to be robust to operating conditions and situations • - " • " - -• • � `-- and adversarial environments in a wide variety of applications with . .-- . . � . I. . I a long-standing and extensive publication record and history of . - - . international honors for staff. . . . . . .. -. . - ..................................... _ . - . _ Experience . , . . ' . ' " " " ' • • ' � ' MIT Lincoln Laboratory 11 years 8 months Group Leader, Artificial Intelligence Technology and Systems February 2019- Present (2 years 10 months) Group Leader, Human Language Technology November 2016- Present (5 years 1 month) Associate Group Leader, Human Language Technology April 2010 - October 2016 (6 years 7 months) MIT Lincoln Laboratory Senior Staff, Information Systems Technology Group July 2001 - March 2010 (8 years 9 months) Page 1 of 2 The Johns Hopkins University Instructor 1991 - 2001 (10 years) �;a..., e. .. ,�: �, � -�: „.,, �., ,... . , ,., .. ., ,,... Speech Processing (525.747) advanced graduate course in electrical engineering. From the JHU Course Catalog: "The course emphasizes processing of the human speech waveform, primarily using digital techniques. Theory of speech production as related to signal models in time and frequency domains is covered, as well as the measurement of model parameters, short- time Fourier spectrum, and linear prediction coefficients. Speech coding, recognition, synthesis, and speaker recognition are also included. Some consideration is given to speech processing hardware. Software projects are required. Prerequisites: 525.427 Digital Signal Processing and 525.414 Probability and Stochastic Processes for Engineers. Background in linear algebra and Matlab will be helpful." ..................................... Education Oklahoma State University PhD, Electrical Engineering • (1992) The Johns Hopkins University MS, Electrical Engineering • (1986) Rensselaer Polytechnic Institute BS, Electrical Engineering • (1979) Oneonta High School Page 2 of 2 _a .. APPLICATION FOR APPOINTMENT �� `��"�1 . FOR BOARD/COMMITTEE MEMBERSHIP Sustainable Lexington Committee Board/Committee of Interest: 1. 2. 3. 4. Would yau consider another Committee: I CY11gIlt. For how long should we keep your application on file? One year Full Nam�: L i n J e n se n Nickname: Preferred Tit1e(please circle)Mr./Ms./Mrs./Other: M rS. Home Aadr�Ss: 133 Reed Street Zlp. 02421 Length of Residence in Lexington: � 6 year5 Volunteer for www.LexingtonGreenTeams.org and www.CleanHeatLexington.org;TMM;Lunchtime monitor at�HS, Occupation: workAddress: Lexington High School Phone: Home Work Fax Cell E-mail: Prirnary: Secandary: If yau currently serve on a Board or Cornmittee,please identify: Special Training, Interests,Qual��Cat�ons: � have valunteered in Lexington since 2005, at PTAs/PTOs, Green Teams, Clean Heat Alliance, and Town Meeting. Have you been asked by a Committee to became a member? How did you hear about the Committee? I've participated in SLC's meetings many times. Please attach a current resume, if possible. Add any comments below or on a separate page. Signature: �� ' Date: � O�29IZO2� LIN JENSEN 133 Reed Street • Lexington • MA 02421 • Mobile ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. SUMMARY Experienced sustainability advocate who has established successful programs and policy and bylaw changes Elected Town Meeting Member Finance Manager in a globa] conglomerate Bilingual (English and Mandarin Chinese); Worked in three continents ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. VOLUNTEER EXPERIENCE ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Volunteer at Clean Heat Lexington 2020-Present • Collaborated on the �-�a�m�ltul� fc�r�le�n fl�at Article for the 2021 Annual Town Meeting • Webmaster of�1��nF=I��tL��in�t�n,�r> Elected Town Meeting Member(Precinct 8) 2018-Present Co-founder of LPS Green Teams 2012-Present • Helped establish and organize the compost programs at LPS and the wider community • Co-authored the��r�ductrc�� s�ha�l�c�lic� and�lasti�r�c��a�trc�n b�la�u • Webmaster of L,��in�tc��.CireenT�arris.or�; • Advocacy resulted in the elimination of styrofoam lunch trays and the building of the tirst dishwashing facility in LPS in decades Volunteer and Co-President(2013-15) of Hastings School PTA 2005-2018 • Developed the website and direct donation program, coordinated events and yearbooks ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. WORK EXPERIENCE ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. LEXINGTON HIGH SCHOOL Lexington, MA 2021-present Lunchtime Monitor HONEYWELL DEUTSCHLAND GMBH Franlcfurt, Germany 2002-2005 Manager, Financial Analysis and Control -Global Credit & Treasury Services HONEYWELL INTERNATiONAL(AlliedSignal Inc.) Morristown,NJ 1996-2002 Senior Financial Analyst- Corporate Treasurer's Department and Commercial Roofing Systems SENSES INTERNATIONAL& SENSES DATA COMMUNICATIONS INC. Beijing, China China Office Representative 1991-1994 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. EDUCATION ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Master of Business Administration (MBA)- Finance (1996) COLUMBIA BUSINESS SCHOOL,New York,NY Bachelor of Science(BS)- Psychology(1989) PEKING LJNIVERSITY, Beijing, China APPLICATION FOR APPOINTMENT : FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee of Interest: 1.C'e�e b rat10 n 2 3. 4. , Would you consider another Committee` YeS For how long should we keep your application on file? � � m�n t h S Full Name: ' n�n� ^�e Nickname: Preferred Title:(please circle) Mr./Ms./Mrs./Other: 'V'r. Home Address: .10 Farmcrest Ave. Lexington MA Z;p: 0242� Length of Residence in Lexington: 2� year$ : o��upat�on: :B a n ke r work Address: '4'OO B rOaCIWa�/, Lyn n MA 01904 Phone: Home Work Fax Cell: E-mai1: Primary: Secondary: If you currently serve on a Board or Committee,please identify: Special Training„Interests, Qualifications: L I Ce n Sed m�l�g ag e ��I CG r Have you`been asked by a Committee to become a member? Yes� 2��2� CD m m�tte e How did you hear about the Committee? PatClOt's Day parade, Helen Yang of CALex Please attach a,current resume, if possible. Add any comments below or on a separate page. , ; �-.w., Signature: Date: � 2�� 2�202� ., ( � � R'�� m:� �.�� AP'PLICATION FOR APPOINTMENT '�,�, _ FOR BOARD/COMMITTEE MEMBERSHIP �P.,. Board/Committee of Interest: 1. � � 2. 3. 4. Would you consider another Committee: � � For how long should we keep your application on file? Full Name: �1 ��G1 � � �'U� � �� r�') o'�'C Nickname: Preferred Title(please circle)Mr./Ms./Mrs./Other: Horne Address: � �U� k Zip: Length of Residence in Lexington: �� .,,� Occupation: � � Work Address: �"�Q,,,.�1,�t..� Phane: Hame Work Fax Cell E-maii: Primary: econdary: If you currently serve on a Board or Carnmittee,please identify: Special Training, Interests, Qualificatians: �� ,� ... �.-�G� ' �, Have you been asked by a Carnmittee to become a member? How did you hear about the Committee? Please attach a current resume, if possible. Add any comments below ar on a separate page. ...._. tin�e� � � � Signa . �'� Date: '' G.�. � .�- APPLICATIQN FUK APP4INTMENT ��,�'� �e �� FUR BCJAARDiCOMMITTEE NIEMBERSHIP � � BoardlCommittee of Interest: 1.�.a��. ph „�C,_, 2,,�4.�s,cr�Cd�,M�� 3. �� 4. Would you consider another Committee: ,7�.r s�� For how long sho�ild we keep your agplication on file? � Fu11 Name: Nickname: Freferral Title(please circle)Mr.IIVIs.1Mrs./t7thex. +��s. Home Address: �2,��'�.�.�Y'� �- i �� Zip: C32 �� r Lengtth of Reside�ce in Le�cington: �� Occupation: ��_ Work Addrress; Phone; Home Work Fa�c Cell E-mail: Primacy: If yau currently serve on a o or mmi ,p ease identify: Special Training,Interests,Qua,Iifications: 4��- t ,�y ��r Have yau been a�ked by a Committee to become a memb�r7 ,�a How did yan he�r��hvut the Committee? "f�►,+�t ��-�c,.�� Please attach a�:w��nt resume,if possible. Add any comments below or an a separate page. Signatu�re: / . �!L ..�.._._....,_._._. ,�.,, Date: ,�� ....__. Kathryn Roy Experience Precision Thinking Lexington, MA 2000—2003 President and CEO Helps some of the most successful and fastest growing B2B companies 2005— including IBM, Constant Contact, McKesson, Lotus, AT&T improve the effecti�eness of Present sales and marketing. Phase Forward (now part of Oracle) Waltham, MA 2003—2005 Phase Forward is the leading provider of clinical trial softwaYe for biopharma companies T�ice President ofltilar�etina Responsible for product management,product maYketing, marketing communications, and business development. United States Peace Corps Papua New Guinea 1997—1999 Tlolunteer, Kural Comrnunity Developynent Taught math, business skills, money management, sewing, and sewing machine repaiY in a mountain village. BBN Planet Cambridge, MA 1995—1997 BBN Planet, subsequently Genuity,was a global vendor of Internet connectivity Tlzce presiderat, Internet Service Line Manager Managed P&L for a $100 mi.l.lion nationwide Internet service. Managed 5 direct reports. Lotus Development, Inc Cambridge, MA 1991-1995 Directo�of Strategic Marketing Managed $4M budget and staff of 12 providing market research, analvsis, and insight for devising marketing strategies and planning marketing tactics. Interleaf, Inc. Waltham, MA 1988—1991 Interleaf was a leading vendor of workstation publishing and HGML editing software Progra�n Manager Managed team of 15 in winning, negotiating, and delivering a multi-tnillion dollar service contract from Boeing. Education Harvard University Boston, MA 1983—1985 Graduate School of Business Administration 111a.rter in Busines.r Adnzini.rtration University of California Berkeley, CA 1980—1981 111a.rter of Sczence Degree in Operatio�i.r Ke.rearch Colgate University Hamilton,NY 1975—1979 Bachelor ofArt.r deg�ee,magna cum laude,with honors in mathematics. Phi Beta Kappa. Non profit Experience Charlesbank Homes Foundation (funding housing for low-income families) 2010 - Board�nember and meynT�er of the inve.rtrnent coyn7nittee Present HBS Community Action Partners (pro�Tiding pro Uono consulting ser�rices to nonprofits) 2001 - 2010 Bocz�d��eynber(2004—2010) and team leader KathYyn Roy Page 2 October 201� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Battle Green Use Request - Le�ngton Minute Men Inc. & Le�ngton Historical Society ITEM PRESENTER: NUMSER: Jill Hai, Select Board Chair C.4 S UMMARY: Lexington Minute Men Inc. and the Lexington Historical S ociety are requesting the use of the Battle Green on Sunday,Apri117, 2022 at 10:00pm through Monday,April 18, 2022 at 1:OOam for the reenactment of Paul Revere's ride and the arrival of Paul Revere and William Dawes at the Hancock-Clarlce House as part of the 2022 Patriots' Day events. The ride will begin at the Battle Green and proceed to the Hancock Clarke House at approximately 11:45pm. There will be one volley of muslcet fire near the end of the reenactment at the Hancock Clarke House. The Police Department, Department of Public Works, Fire Department and Health Department have no objections to this request. SUGGESTED MOTION: To approve the request of Lexington Minute Men Inc. and the Lexington Historical Society to use the Battle Green on Sunday, April 17, 2022 at 10:00pm through Monday,April 18, 2022 at 1:OOam for the reenactment of Paul Revere's ride and the arrival of Paul Revere and William Dawes at the Hancock-Clarke House as outlined in the attached letters dated January ]7, 2022 and January 24, 2022 and subject to State and Local COViD-19 requirements at the time of the event. Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 ATTACHMENTS: Description Type yQJ".7ll�asui'uv�tw'V?�y Jf;e�u^rdt/¢�du�tlla �1�a°4ru�aJsa,��;agau�st �z;xi�n7.�;4anrd I�Ilu�buu¢�°1Viic•ta ❑ V�4r.�lk�uCr N�azbc:ur4�t �in4:. L� yQIJ��A��r" y Jf;e ct�o l�r��e��uG,�t..ll..m�mg;ba��ll��st�u�G;aV��c,�°i�ty 1F��Va�up 1Vl�d�u�Il��iz�1 n�,i�'V.��f. ��''M��"`"°�� je '�.exir�gto� �i�ute �e�, ��c. s �'�r�� POST OFFiCE BOX 1775 LEXINGTON,MASSACHUSETTS 02420 _.. ; � g �,;" CAPTAIN COMMANDING DAVID KEMPER .t, � ��. kPNX1.PT", /�� 4�"�"�.��l.„..,�("y,T.��,: Kevin Collins, Adjutant Lexington Minute Men PO Box 1775 Lexington, MA 02420 The Select Board 17Jan2022 Town of Lexington 1625 Massachusetts Avenue Lexington, MA. 02420 Re: Request to hold the traditional reenactment events on Patriots Dav Weelcend A�ril, 2022. The Honorable Board of Selectmen of the Town of Lexington; The Lexington Minute Men respectfully request the use of the Lexington Battle Gr-een, and the lawn in fi ont of the Buckman Tavern and the Visitor's Center to hold a dress rehearsal for the annual reenactment of the Battle of Lexington on Sunday, Apri13, 2022 from 11:OOAM to 4:00 PM. There will be no musket firing on the Green during this rehearsal, but a single shot will be�red from Buckman Tavern(as in the past)to initiate the action. We would also like to request an alternative rain date of Saturday, Apri19, 2022 from 1:00 to 4:00 PM. The Lexington Minute Men respectfully request the use of the Lexington Battle Green to hold the annual reenactment of regrouping of the Lexington Minute Men and march to Concord for Parker's Revenge on Saturday morning, April 16, 2022 from 9:00 to 10:30 AM. The event will last approximately 30 minutes on the Common, followed by a march on Mass. Ave. toward Concard. A police escort is also requested along Mass. Ave. The Lexington Minute Men respectfully request the use of the Lexington Battle Green to hold the annual reenactment of Pau1 Revere's Ride on Sunday night, April 17, 2022 from 10:00 PM to 1:00 AM. The event will proceed from the Battle Green to the Hancock/Clarke House at approximately 11:45 PM and will continue on there far roughly thirty minutes. As in years past there will be one volley of musket fire near the end of the reenactment. The Lexington Minute Men respectfully request the use of the Lexington Battle Green to hold the annual reenactment of the Battle of Lexington on Monday,April 18, 2022 from 1:00 AM to 1:00 PM. This will include musket firing on the Common during the reenactment, and a single shot will be fired from Buckman Tavern to initiate the action. We request a rain date of Saturday,Apri123, 2022 far the same. We will be in contact with the Lexington Police, Fire Department, Department of Public Works, the Town Celebrations Committee and the Lexington Visitor's Center Manager as well, to coordinat�e the reenactment and events with them. "Stand yourground—�on't fire unCess fired upon; But if tFiey mean to Fiave a war Get it 6egin here." ApriC19, 1775— Captain�1'arker We are grateful for the support of the Selectmen in the past, and hope that this request will be granted. Respectfully submitted, Kevin Collins, Adjutant Lexington Minute Men Inc. For the Captain Commanding, David Kemper "Stand yourground— 1�on't fire unCess fired upon; But if tFiey mean to Fcave a warGet it 6egin here." AprzC19, 1775— Captain�1'arker �.��''� � �, �� .. . � � .� � w..M._�.__.� ...._...�...�..........��.._...........................................n............_.........�.�. �listvey +Educcstion d C;or-a�rrxacvaity --�" January 24, 2022 Baard of Selectmen Town of Lexingtan Town Hall Lexingtan, MA 02420 On behalf of the Lexington Historical Society and the Lexington Minute Men, request is respec#fully made that apprapriate steps be taken in order ta close off portions of Bedfard Street and Hancock Street for aur special program on April 17-18, 2022. As we have done for many years,the Saciety and the lyfinute Men are preparing to produce a reenactment of the arrival of Paul Revere and William Dawes at the Hancock-Clarke House. The actual program is intended to begin at approximately 11:30 p.rn. with interpreters and minutemen at the House awaiting news of the activity of the Regulars in Baston. Paul Revere and then William Dawes will ride down Hancack Street from the Buckman Tavern area and arrive at the Hancock-Clarke House where they will converse with the accupants and then return to theix staging area near Buckman. In order to accomplish all of this and to ensure public safety, we request that Bedford Street frarn Massachusetts Avenue ta Hancock Street and Hancock Stxeet to Adarns Street be closed to all but resident emergency traffic frotn 10:30 p.m. on Sunday, April 17th to no later than 12:30 a.m. on Manday,April 18th. We thank the palice and DPW personnel for adhering to the 10:30 closing time to accammadate our early arrival audience members and keep them safe. For further information from either or anization ou ma cantact Sue Rockwell We have been very disappainted that we have been unable to praduce this program the last two years due ta the Pandemic,but remain hopeful for this year as our respective organizatians are very pleased by the averwhelmingly positive response to our annual praduction. We are delighted to pravide this gift to the town and are very proud of the fact that it has become a welcome permanent addition to our normal Patriats' Day weekend in Lexingtan, We appreciate your caoperatian in that endeavor. Very iruly yours, LEXINGTON HISTORiCAL SOCIETY THE LEXiNGTON MINUTE MEN By �p�� .s� B `�,� � / � �.�... Y .� �.. Barry Cunha, President David Kernper, Captain Commanding PO. Bax �14 ° L,exington, MA 02420 ° 781.$6z.i703 of�`rce�7a lex�ngtor�history.org • lexingtanhrstary.arg AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Battle Green Use Request - Lions Club of Le�ngton, Inc. ITEM PRESENTER NUMBER: Jill Hai, Select Board Chair C.5 SUMMARY: The Lions Club of Lexington, Inc. requests permission to hold the 108th Annual Patriots' Day 5-Mile Road Race on Monday,April 18, 2022 with an awards ceremony on the Battle Green at the conclusion of the Road Race from approximately i l:]Sam to ll:30am. The Police Deparlment, Department of Public Worlcs and F ire Department have no objections to this request. SUGGESTED MOTION: To approve the request of the Lions Club of Lexington, Inc. to hold the 108th Annual Pa�triots' Day 5-Mile Road Race on Monday Apri118, 2022 with an awards cereinony on the Battle Green at the conclusion of the Road Race as outlined in the attached letter dated January 31, 2022 and subject to State and Local COV1D-19 requirements at the time of the event. Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 ATTACHMENTS: Description Type l�l?7�'��rua�t*, p�ay]��a,rnt/ll��i�tll� Syras°ux LJ,>� V�c�un��st Il+�r��s C�'�u.�as�f" ❑ Q:34��Ik�u�^Ml�nba�ui°4at ll�,xiuup�ra,su,ll�a:. � �� ;,�;�� THE LIONS CLUB OF LEXINGTON, INC. P.O. Box 71, Lexington, Massachusetts, 02420 �� "Birthplace of American Liberty" M�4 www,/exington/ions,org January 31, 2022 Town of Lexington Select Board 1625 Massachusetts Ave. Lexington, MA 02420 Dear Board Members; The Lexington Lions Club will be sponsoring the 108th Annual Patriots Day 5- Mile Road Race on Monday, April 18, 2022. We are requesting the use of the Battle Green for the awards ceremony at the conclusion of the Road Race. The awards ceremony begins at approximately 11:15AM aud will last approXimately 15 minutes. Thanlcs for your consideration of this request. If you have any questions,please contactme at 17 Vine Brook Rd, Lexington, MA 02421; Very truly yours, ,--� �� _... �� - . Douglas M. Lucente Treasurer and Road Race Co-Chair See attached: Road Race Route &Details cc: Town Manager Lexington Lions Club— 108th Annual Patriots Day 5-Mile Road Race �� Battlegresr� .., � -START ��, �� :._.._._.. `� "�`��",��"'� �� F I N IS H � � Q "�•2f �•.fi` �- »., �'�`�;S C``� � UJ �"�G, v � � `*,N � �y �,, Mile 4 ,, ca. � `�4,��, .�—Mile 1 �� ;�. ,,� rar3t��r�;�n �,. ��,t,�� "` . n��,rr� � :�" ,.�. Cr41!"VULa? ' '.. .�„}�„�',:�..... ',:;" �G.i<Y �,�� ^ .,. �_ �u,c„��,.bZ%e^'.�"s I ,,.. � �'r�4��,�, ��^� d t��'`� .., ..... � � _ -.:�. � ,��,tt R nnii�a Mile 3 Road Race Details: Date,Time&Location: • Monday,April 18,2022 • Race Starts at 10:00am(By Lexirigton Minuternen firing muskets) • Adjacent to the Battlegreen,Lexington,MA • (1900 Mass Ave,Lexington,MA—for mapping purposes) Registration: Please Visit the"HOW TO ENTER"Registration Pa�e at www.lexingtonlions.org Race Packets: Runners who have pre-registered may pick-ttp their race packets on race day at registration beginning at 8:OOam Team Registration: Teams must have a minimum of 4 Runners. Timing Chip: Your timing chip is included in your race packet and must be placed on the top of your shoe and securely weaved/tied through your shoelaces.In order to receive an official time for the race you must be wearing the chip as you cross both the Start and Finish lines. Age Group Awards& Other Trophies: • Currier Cup*-lst Place Overall Finisher • Team Competition- l st Place Team • Sgt Normau Carlson Award-1 st Lexingtonian • Age 12&Under-1 st&2nd Place Male, 1 st&2nd Place Female • Age 13—19-1 st&2nd Place Male, 1 st&2nd Place Female • Age 20—29-1 st&2nd Place Male, 1 st&2nd Place Female • Age 30—39- 1 st&2nd Place Male, I st&2nd Place Female • Age 40—49-1 st&2nd Place Male, 1 st&2nd Place Female • Age 50—59-lst&2nd Place Male, lst&2nd Place Female • Age 60&Up-lst&2nd Place Male, lst&2nd Place Female *Currie�Cup Tra�hk The Currier Cup is a Special Silver Cup that is presented to the first place fuusher of the race by the family of the first P1ace fiuisher of the First Patriots Day Road Race in 1914 Ralph"Curlie"Currier. Fees: Mail-in and On-Line Pre-rebistration is$25. Day of Race registration is$28. Water Stops: There are 4 water stops along the race route.Close to each mile marker. Refreshments: Refreshments and fruit are served at the end of the race. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Battle Green Use Request - William Diamond Junior Fife and Drum Corps ITEM PRESENTER NUMBER: Jill Hai, Select Board Chair C.6 SUMMARY: The William Diamond Junior Fife and Drum Corps is requesting permission to hold the annual Lexington Fife and Drum Tattoo on the Battle Green on Friday, May 6, 2022, from 7:OOpm to 8:OOpm, starting with a small parade of Corps, including the 3rd U.S. Infantry Regiment(The Old Guard), from St. Brigid Parish to the Battle Green at approximately 6:SOpm. The event itself will begin at 7:OOpm on the Battle Green as part of the Lexington Muster weekend. The Police Department, Department of Public Works and Fire Department have no objections to this request. SUGGESTED MOTION: To approve the request of the William Diamond Junior Fife and Drum Corps to use the Battle Green on Friday, May 6, 2022 from approximately 7:OOpm to 8:OOpin for the annual Lexington Fife and Drum Tattoo as part of the Lexington Muster weekend. Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Liquor License - Transfer of License and Change of Location- Lex Liquor Inc., 186 Bedford Street ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair I.1 SUMMARY: The Select Board Office has received all the necessary paperwork requesting the transfer of liquor license and change of location at, from LLAWM-LEXINGTON, LLC d/b/a Wine& Market located at 186 Bedfard Street Unit 3 to Lex Liquor, Inc d/b/a Lexington Wine& Spirits to be located at 186 Bedford Street Unit 2. Mr. Arthur Pearlman, Esq., applicant counsel, will be at the meetmg to answer any questions you may have. The Building, Zoning, Health Departments have reviewed the liquor license transfer application and have no objections to the liquor license transfer. The applicant will need to work with the appropriate Town Departments for the necessary permitting for 186 Bedfard Street unit 2 that is currently being built. For information purposes for the Board as they review the attached application:the 186 Bedford Street, Unit 3 license being used for this transfer request, hours of operation condition assigned by the Select Board was as follows: Monday through Thursday 8:30am- 10:00pm; Friday and Saturday 8:30am- ll:00pm and Sunday 12:OOpm- 7:OOpm. SUGGESTED MOTION: Move to the Lex Liquor, Inc d/b/a Lexington Wine& Spirits application for the transfer of liquor license and change of location of the All Package Store Liquor License at 186 Bedford Street Unit 2. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 7:l Opm ATTACHMENTS: Description Type ll��Nua�r��Yn�c� �u'�n��(i•r�u�u�N�Ar�tug��➢rtr�;a��'u�itap�p��i�ay�Il��n n�G L� � l�a¢,Il,ui�x M(a�nvii��ia�M `i4ua�^u 4Jiui�� L� 4`Q�p�y�shr�a7�uu�ecH➢:.��r�ll�c8p�ll�a��ai(`uarl�aapa��; ]E�a:lk��plVl[aaua°.Il��iz�1 AFtTHUR. IVI. PEARLl��.1`�i Attorney at Law Telephane(SO&) 8']5-1 S00 PA. Box 2507 Telefax(508)8'75-7$43 Framingham,Massachusetts 01703-2507 Decernber 11,2021 Tawn af L,exington 4ffice of Select Board 1625 Massachusetts Avenue via FedEx 8149 8457 8$8� Lexington, MA 02420 Attention: Ms. Stacey A. Prizio Re: LLAWM-LEXINGTON, LLC to Lex Liquor, Inc. 186 Bedfard Street Unit#3,to Unit#2 Lexington, MA 0242a Dear Ms. Prizia: Enclosed piease find the following items in connection with the above-referenced appiication for a Transfer and Change of Location of Liquor License. 1. Certifieate af Good Standing frarrt MA Department of Revenue; 2. E-mail fram Mass. Revenue Enfarcement Re: Certificate of Compliance from MA Department af Unemploymertt Assistance; 3. Applicatian for Transfer of License and Change of Location with Manager Application; 4. Additianai Inforrnatiota page; 5. Monetary Transrnittal Form with confirmation of payment; 6. $100.00 Fee made payable ta the Town af Lexington; 7. Articles of Qrganizatian; $. Lease (Letter af Intent); 9. Asset Furchase and Sale Agreement; 10. Praposed Note to Seller(to be signed at closing); Town af Lexingtan Q�ce of Setect Baard f 625 Massachz�setts t!venue Lexrngton,MR 0242Q Page 2 of 2 11. Bank Statements (nat required), 12. Vote of Gorporate Baard; 13. ABCC CORI Request Forms(2); 14. Lexingtvn COR.I Request Forms (2}; 15. Driver's Licenses (2) 16. Passports(2}; 17. TIPs Certifications (2); 1 S. Applican�'s Statement; 19. Workman's Compensation Farm and Policy (ta be completed and filed upon hiring employees); 20. Floor T'lan; and 21. Farm 43 (listed as item 2.b. of items ta be provided on Tawn af Lexingtan website). Kindly advise if anything else is required. Also, when placing this matter an far hearing I respectfully request Manday January lU, 2022, if hearing is via Zoom ar another internet platform, ar January 24, 2022, if hearing is in person. Please cantact my affice when yau are placing the legal notice in the newspaper and inform us as to the name af the newspaper {if nat the Minuternan)and the date an which the ad witl appear. Thank you. Very rul� ours, A . e rlm AMP:SMB Enclosure(s) Cb4PncrsV.�c�wV'ScsR�m}stClienrrt'earinran�2Vyuuci H Lcxin��dn Comrnonwealth pf Massachusetts Letter ID:LO$46799552 � I7epa�tment of Revenue Notice Date;December 2,2U21 c+°+ �� / � Geoffrey E.Snyder,Cnrnrniss�aner Case tD:0-00]-329-261 � �q�� mass.gov�dor CERTIFICATE CfF GUCID STANDING AND/OR TAX C4MP�,IANCE i�lllii�u��l�ll��iill��i��ll�iln�i��II�i�IIu�INnili��lrlll� LLAWM-LEXINGTON LLC 2036 OCEAPJ ST STE 1 MARSHFIELD MA Q2050-3146 Why did I recei�e this notice? The Carnmissioner of ftevenue certifies that, as afth�date ofthis certificate, LLAWM-C,EXIIVGTCIN LLC is in coznpliance with its tax obligatians under Chapter 62C of the Massachusetts General Laws. This certi�cate doesn't certify that the taxpayer is compliant in taxes such as unetnployment insurance administered by agencies ather than the Department of Revenue, ar taxes under any ather pravisions of taw. This is not a waiver of lien issued under Chapter b2C,sectian S2 of the Massachusetts General Laws. What if I have questions? If you have questions, call us at (61'7) $87-64U0 or toli-free in Massachusetts at(800} 392-60$9, Monday thraugh Friday, 9:U0 a.m._ta 4.04 p.m.. T�isit us online! Visit mass.gov/dor to learn rnare abaut Massachusetts tax laws and T30R.policies and procedures, including yaur Taxpayer Bill af Rights, and MassTaxConnect for easy access ta yaur account: � Review or update your account • Cantact us using e-message • Sign up far e-billing ta save paper • Make payrnents ar set up autopay ,�.ce-�..--,�C �'' �9 �''� Edward W. Coyle, .�r., Chief Callectians Bureau �j�� Arthur Pearlman <ampesq8 '(,,'7a gmail.cam� „M,,��,�, .,�.., .��..�_.�.� �,.,,�.m,,,u, �.. ��...:�,. DUA Certificate L�AWM-Lexington, LLC 1 message � � �� .�Wd.�.. ..mMarr, Dec 6, 202��, ...�.��,,, .rt„�,�m Dan Newcomb <dnewcomb Ilausa.com> 1 at 7:51 PM Tp:Arthur Pearlman{ampesq8�a gmail.com> D�11 ��WC4rri� Fourtder& CEO a;"�' �tHrr�' �. ��c�:78't.319.9800 ext. 301 �cell: 617.30Ei.1551 � dn�wcomb�,r.�7,llausa,com ' � �iquorLicenseAdvisor.com 1� Suite 1, 2036�cean St, Marshfield, MA 02f?5fi� ill + • ' � �w �� o��y �•.7'� `�� . M " M I . �.. " �ead No�u! . � . �. . � �..�q1142' „"� � '�� ..i['.p�161q"a ts�Vl,�(1R" � ! 1 ! ' � 1 4 � 7he inlormafron contained!n this e-mail message is intended aMy Par 1he uss af fh8 ind'rviduef or enlrfy named above.,!1 fhe reader of this messaye is not the intended reoipienl, dr the emplayee ar agept respanslbte/ar del�very to the intended re�rpient,you ar&R��eby nati�ed tha!any dissemPnatian,dislributron ar copying allhe contenls of thrs transmissiour is stnctty pmhitrited.1f}rou have recgived this e-mait lransrnlssian in error,p(ease cai!78i--3i9�9800 ar raply 10 thls e-mall. BEWARE OF WfR'E FRAlJL1!A��gp�ing wke and disbursement instrvctians by emai!Is danyerays!Please ue�rty 4y caWtng Liquo�Lice»se Advrsor a!78J•319-99Q0 priar to seading funds.Wire instruetiarrs w(!1 artty came lrom pur a„Jfrca.!t you receiva lnstruotrons from eny oiher party,ptesse cell us immediatety,M edditlon,ptease rrote that our a�ce does not acoept wrring instructlons or changes!o wiring rnstructions vra omai! Fram: "Enforcement, Revenue(OWD)"<revenue.enforcement@skate.rna.us> Da#e: December 6, 2021 at 4:49:p9 PM EST Ta: Rab O'Donnell <rob@Ica-cpa.cam� Cc: Jennifer Medico�jmedico a�,,?Ilausa.cam>, Dan Newcamb {dnewcomb@ilausa.carn> Subject: RE: COGS Request-L.�AWM-Lexingtan, LLC 86-2591134 CWarning: Externa! Email] DUA has veri�ed that�LAWM- Lexingtan, L�C has never had any unemplayment insurance tax obligations and is nat required to register wi�th DUA. Please allpw this emaii to serve as a DUA c�rtificate of compliance. DUA has no objection ta this liquor Eicense transaction. Thank yau, Greg Fara F�am: Rob C7'�pnnell �rob a�lco-cpa.com� Sent: Manday, December 6, 2C121 3;53 PM To: Revenue Enforcement(EQ�) �Revenue.Enforcement�„7a DETMA.ORG> The Com»xonwealth af Mussachusetts � Alcoholic Beverages Control Cammission 95 Fourth Street, Suite 3, Ch elsea, MA (J21 S(I-23S8 www mass.gov/abcc APPLlCATIt�N FClR A TRANSFER tJF I.ICENSE Municipality Lexingtqn � 1.TRANSACTIC.�N INFORMATION � pledge of Inventory [] Change ofClass �Transfer of License � piedge of License � Change af Category ❑ Alteration of Premises � p�Q�,�e af Stock � Change af License Type �cJ Change of Locatian (§12 pNLY,e. ."club"to"restaurant"} � Management/Operating Agreement ❑ qther Please provide a narrative overview af the transactian(s}being applied fpr.On-premises applicants should alsa pravide a destription of the intended iheme ar cancept af the business aperation.Attach additional pa es,if necessary. Lex Liquor,Inc.is seeking ka purchase the business of LLAWM-LEXINGTON,LLC and move i#from Unit 3{2,44d sq.h.+/-)ta unit#2(4,258 sq.ft.+1-)at 186 Bedford Street,Lexington,MA 2. I.ICENSE CLAS5IFICATItJN INFQRMATIt�N ON OFFPItEMISES TYPE CATEGORY ��qgg ff-Prern'rses-1S • §15 Package Stare __- I•1 II Alcoholic Bevera9es � Annual T LJ 3. BUSINESS ENTITY INFORMATtC1N The entity that will be issued the license and have c,peratianal cantrol of the premises. Current or Seller's�icense Nurnber 90082-PK-4612 �___� �E��y g7-�7�pg71 � Entity Name Lex�iquar,Inc. pBA Lexington Wine&Spirits �� Manager of Record Hitendra R.Patel Street Address 186 Bedford Street,Unit#2,�exington,MA 02420 Phone N/A � Email N/A � . Website NIA Add I Phane N/A_..... 4. DESCRtPT10N QF P'REMISES Please pravide a compleke descriptian of the premises to be licensed,including the number af flpors,nurnber of rooms an each flaar,any outdoor areas ta be included in the iicensed area,and total square faotage.If this application alters the current premises,provide the specific ct�anges from#he last appraved description. Yau rnust alsa submit a floor plan. pproxirmately Q,2S8 sq.ft.with an entrancelexit on Bedfard Street and a rear exit/defivery door at the rear Total Sq,Faotage 4,258 Seating Capacity N/A .� Occupancy Number N/A�'� Nurn�ier uf Entrances (7l____� I Number of Exits �____`,_� Number oP Floors L.�� L _�,_I 1 APPLICATIQN FOR A 7RANSFER OF CICENSE 5. CURRENT OFFICERS. STt7CK t�R OWNERSHIP INTEREST By what rneans is the Transferar Entity Name �LAWM-�EXINGTCIN,l.l.0 ficense being Purchase —� transferred? List the individuals and entities of the current awnership. Attach additional pages if necessary utilizing the farmat belaw. Name of Princi al TitlelPasition Percenta e af Qwnershi pantel FJewcomb LLC Manager,sole Member __� 100% � Name of Principal TitlelPositian Percentage of Clwnership ._. � hlame of Principa) Title/Position Percentage af Ownership Narne af Princi al Title/Pasitian Percenta e of Ownershi Name of Princi al Title/Position PercenCa e of t7wners� 6. PROPOSED Q�FICERS, STC)CK C!R OWNERSHIP INTE�tEST List ail individuals or entities that will have a direct ar indirect,bene�cial or financial interest in this license(E,g.Stackhalders,Officers, Directars,lL+C Managers,E.LC Members,LLP Partners,Trustees etc.�.Attach additianal page(s}provided,if nece55ary,utilizing Addendum A. • The individuals and titles listed in this section must be identical to thase filed with the Massachusetts 5ecretary af 5tate. * The individuals identified in this sect�i�on,as well as the propased Manager of Recard,must carnplete a CC7RI Release Form. • Please note the foflowing statutary requirernents for pirectors and CLC Managers: Ctn Premises(E.g,aestaurant/Club/Hotell Directars or LLC Managers -At least 50%must hse US ci�tizens; Off Premises{Llquar Store}ptrectars ar LLC Manegers -All must be US citizens and a maJarity must be Massachusetts residents. • If you are a Multi-Tiered Organization,please attach a flow chart identifying each corporate interest and the individual owners af each entity as weH as the Articles of Organization for each corparate entity. Every individual must be identified in Adderrdum A. Name af Princi a�l � Residential Address 55N ppg ...............................�, ..._. kta H.Patel i 3 Wescott Drive,Hapkinton,MA 01748 _ , .—........�- � Title and or Positian Percenta e of Ownershi Director/LLC Manager �5 Citizen MA Resident President,Treasurer,Secretary,sole Direttor 10U% (: Yes (`Na (:Yes (` No� (�'Yes (`No Name af Princi al Residential Address SSN DqB �_____—.� L�__� ................ ................ Title and ar Pasi ion �ercenta e af Ownershi pirector/LLC Manager �!5 Citizen � MA Resident ^ �� C` Yes (" Na C Yes C"No C'Yes {"'Na Name af Principal _ Residential Address SS�1 pC�g �� _.__� Title„and or Positian Percenka e af Ownershi Directar/LLC Manager US Citizen MA Resident �... ._ ... __� �� C`Yes (`Na C'Yes C' No C' Yes ("" No Name of Principal Residentia)Address S5N �pg �..-...... ��______��_� Tit�d or Pasitian Percenta e of Ownershi pirector/I.l.0 Manager U5 Citizen MA Resident ......_ ._.__� C Yes C'�No {"'"Yes C`Na C"Yes C'"Na APPLI�CATION FOR A 7RAN5FER OF LlCENSE 6, PROP'tJSED t�FFICERS, STOCK UR CIWNERSHIP tNTEREST (Cor�tinued � Name af Principal Residentia)Addres5 S�� ppg � L�� -� Tik�ar Pasition �Percenta e of Ownershi Direc#or/LLC Manager US Citizen MA Resident � ('Yes C'Na {"'Yes f"`No C Yes (`t�o Name of Principal Residential Address SSN bC76 ... � �� Titie�osition Percenta e af Ownershi Directar/LLC Manager US Citizen MA Resident C"Yes C`Na C Yes (^No C` Yes C'No Na�rinciqal Residential Address g�,� � ppg . � Tit) an ar Position PercenYa e of Ownershi Director/LLC Manager U$�itizen MA Resident � C"Yes C'Na (^Yes (`No�� C` Yes C"'Na Additional pages attached? (;Y��, C No CRIMINAL HISTORY Has any individual listed in guestian 6,and appiicable attachments,ever been canvicted af a ("`Yes C:No Skate,Fede�ra!ar Milikary Crime?!f yes,attach an�ffidavit praviding the details of any and all convictions. 6A,INTEREST IN AN At,Cf3H01.IC BEVERACsES LICENSE aaes any individual or entity identified in questinn 6,and applicable atkachments, have any direct or indirect,beneficial or�nancial interest in any aiher license ta sell alcohalic beverages? y�,� � �� If yes,list in table belaw.Attach additional pages,if necessary,utilizing the table format below. �lame License Type I.icense Name Municipality Ekta M.Patel Beer&Wine Neha Cprp d/b/a(2uick Stop Shap Norton Ekta F!.Patel Beer&Wine Rishiv Inc.d/b/a Mabil Mart Taunton 66. PREViOUSI.Y HELD fNTEREST IN AN ALCONQUC BEVERAGES CICENSE Has any intiividual or entity identified in questian 6,and applicable attaehments,ever Freld a direct or indirect,beneficial or�nancial interest in a Eicense to sell alcoholic beverages,which is not presently held? Yes � I�o � !f yes,list in table belaw,Attach additional pages,if necessary,utilizing the table farmat below. Name license 7ype License Name Ekta H,Patel Beer&WIn� Attlebora Convenience,Inc. 3 APP�.ICATIqN FOR A TRANSFER CfF LlCENSE 6C.DISCLOStJRE OF lf��,�ISE DISCIP�INARY ACTlON Have any af the disclased licenses listed in question 6Aor 66 ever been suspended,revaked or cancelied? y,�� yQ If yes,list in table belaw.Attach addikional pages,if necessary,util�lsing the kable farmat belaw. Date of Actian Name of Licenxe City Reasor�far suspension,revocation or canceilatian 7. CQRPQRATE STRUCTURE Entity�ega!Structure Corparation • Date of Incprporation November 23,2021 � State pf Incorporatian Massachusetts - Is the Carparation publicly traded? ("Yes (":' Na 8. UCCUPANCY OF PREMISES Please complete all fields in this section, Please pravide proof af legal occupancy of the premises, « If the applicant entity owns the premises,a deed is required. � If leasing or renting the premtses,a signed copy of the lease is required. • if the lease is cantingent on the approval af this license,and a signed lease is not available,a copy af the unsigned lease and a letter of intent to lease,signed by ihe applica�nk and the landford,is required. + If the real estate and business are awned by the same individuals fisked 'm questian 6, either individually ar thraugh separate business entities,a signed capy of a lease between the two entities is required. Please indicate by what means the applicant wil)accupy the premises Lease �� Landlcrrd Name 186 Bedford Stree�,LLC Landlord Phone � Landlcrrd Ernail �-� �_� Landlard Address 186 Bedfard 5treet,�exington,MA 02424 Lease Beginning Date 08-01-2021 � Rent per Manth $17,741.67 � � Lease Ending�ate 2026 Rent per Year $212,90q.00 � Will the Landlord receive revenue based on percentage af alcohol sales? ("'Yes (: No � 9. APPLICATION CfJNTACT The application contact is the person wha the licensing authorities should contact regarding this appiication, Name: Arthur M.Pearlman Phane: 508-875-1 SOp �� Titie: Attorney Email: ampesq8@gmaiLcorn 4 APPLICATIC}N FOR A TRANSFER OF IIGENSE �o. FINANCIAL DISCI.CISURE A.Purcha�se Price for Real Estate N/A � B.Purchase Price for Business Axsets $177,42Q.00 � C.Other*iP�ease specify) �iq � *Other:(i.e.Costs associatecf with License i`ransaction including but not limited ta:Praperty price, Business Assets,Rencrvatians D.Tota!Cost $177,420.q0 costs,Constructian casts,Initial Start-up costs, Inventory casts,ar -_� specify other costs�:" SOURCE C►F CASH C(7NTRIBUTION Please provide documentation of avaiEable funds,{E.g.Bank ar ather Financiaf institution Statements,Bank Letter,etc.) Name of Contributor Amaunt of Conkributian Ekta H.Patel $2p.Ud0.00 paid as a the deposit Total $20,000.00 SOURCE C3F FINANCIN6 Please provide signed finandng dacumentation. Is the lender a I�censee pursuant Name of I.ender Amount Type of Financing to M.G.L.Ch,13$, pan3el Newcornb $1 S7,420.Op Seller Financing ("-Yes �; No C'Yes f No {"`Yes (` No C`Yes C" No �kANCIAL IN�tJRMATION Provide a detailed explanation af the form(s}and saurcets)crf funding for the cost identified abave, The Seller is providing fianancing of$157,420.04 c�f Seller financing�nd Buyer paid$20,000.00 as the depasit. 11, PLEDGE ItVFC�RMATIQN Please provide signed pledge documentation. Are you seeking approval for a pledge?�y��, �;�Q Please indicate what yau are seeking ta pledge��t,eck ai�tnac ap¢�y} � License (� St€�ck Cf Inventary Ta whom is the pledge being made? N/A S 12. MANAGER APPLICATIC�►I� . ANA R iNF RMAI" The individual that has been appointed to manage and contral the licensed busir�ess and premises. --- -�---�---�---�- , --' is y�.� Prapased Manager iVame Hitendra R,Patel � Date af 6irth � ��M Residential Address 13 Wescott prive,Hapkintan,MA 01748 . _..........._. Email pha�� Please indicate how many hours per week you intend to be an the licensed prernises �+1- B.CITIZENSHIPIBACKGROUND INFQRMATIt7N Are you a U.S.Citizen?" (:Yes (`No *Manager must be a U.S.Citizen lf yes,attach one of the fallawing as proof of citizenship US Passpart,Vater's Certificate,Birth Certificate or Naturafization Papers. Have you ever been canvicted of a state,federal,ar military crime? ("Yes (:No If yes,frll out the table belaw and attach ar►a�davit praviding the details af any and all canvictions.A#tach additional pages,if necessary, utilizing the format belaw. Date MunicipaHty Charge Dispasition C.EMPLOYMENT INFqRMATi01� Please provide your employment histary.Attach additianal pages,if necessary,utilizing the farmat below. Skart f7ate End Date Pasition �mplayer Supervisor Name See Additional lnfa page D PRIOR DISCIPLINARY AC'f"IC1,�! Nave you held a beneficial ar financial interest in,or been the manager of,a license ta sell alcahalic beverages that was subje�t to disciplinary attion? C�,�5 ��y� If yes,please FiIC aut the table.Attach additional pages,if necessary,utilizing the forrnat belaw. Date af Action Narne of�ic�nse State City Reason for susperrsion,revacation ar cancellatian t hereby 5wear under the pains and,nenalti�s af perjury that ihe injormptiorr 1 have pravided irr this applrcation is true and accardte: Manager's Signature .�C""�p � w _W�. � Date 12-!1 -2021 � �� 6 13. MANAGEMENT AGR�EMENT Are yrru requesting approval to utilize a management campany thraugh a managernent agreement? (`Yes (:`No If yes,please filt aut section 13. Please pravide a narrative overview of the Management Agreement,Attach additianal pages,if necessary. IMPORTAN7'NOTE:A managernent agreement is where a licensee autharizes a third party to cantrol the daily aperations of the{icense premises,while retaining ultirnate control aver the license,through a written contract, This daes nat pertarn ia a liquor license manager thvt is emplayed directly by the ent�ity. 13A. MANAGENIENY ENTfTtif List aA praposed individuals ar�ntities that will have a direct ar indirect,beneficial or financial interest in the managernent Entity(E.g. Stackholders,Officers,pirectars,LLC Managers,LLP Partners,Trustees ett.). Entity Narme Address Phane � �� Narne of Princi al Residential Address SSN DOB _.._.. � �-_.......__ � Title and or Position �� Percenta e of qwnership t7irectar US Citizen MA Resident .. � .......4� �"'Yes (`hla ("'Yes ('No (`Yes ('Na Name of Principal Residential Address SSN DOB � �__� ��_� �� Title and or Position _ Percentac e of C?wnership Clirector US Citizen MA Resident � � . C'Yes .C'No ('Yes C'No (`Yes C` Na Marne of Principal Residential Address 55N aC}B � �..._._________� �_� �_____� Title and ar Position Percenta e of C}wnership Director US Citizen MA Resident �� t""Yes {"' Na C'Yes {"'No C�`Yes C'IWo Narne af Prindpal Residential Add�ess SSN DOB �� •---�._._._,�� _� Title and or Position ................................� Percentage of Ctwnership Clirettor US Citiz�n MA�esident ............. � .........................._.. - �_ ............... ...............................�. {"'Yes f' No ("'Yes.�(''Na ('" Yes (`No] CRIMINAL HISTORY C�______� Has any individual identified abave ever been convicked of a State,Federal or Military Crime? (` Yes ('Na Ifyes,attach an affidavit providing the details af any and all canvictians. 138. EXISTING MANAGEMENT AGREEIVIENTS AND INTEREST IN A�1 ALCOHC}lIC BEVERAGES LICE SE paes any individuaf ar entity identified in question 13A,and applicable attachments, have any direct or indirect,beneficial or financial interest in any other license ta sell alcahofic beverages;and ar have an active management agreement with any ather iicensees? y�� (� �Q � If yes,list in table below.Attach additianai pages,if necessary,utilizing the table format below. Name License Type �icense�Wame Municipality 7 13C. PREVIOUSLY HEI.D 1NTEREST IN AN AI.CCIHOUC BEVERAGES LICENSE Has any individual or entity identified in question 13A,and applicable attachmenks,ever held a direct or indirect,benefitial ar financial interest in a license to sell alcoholic beverages,which is not presently held? Yes [� No CJ �f yes,list in table below,Attach additional pages,if necessary,utilizing the table farmat below. Name License Type License hlame Municipafity 13D. F�REVIC►USI.Y HELD MANAGEIVIENT AGREEMENT Has any individual or entity icfentified in questian 13A,and applkable attachments,ever held a management agreement with any ather Massachusetks licensee? Yes � No � �f yes,list in table belovv.Attach additianal pages,if necessary,utilizing the table farmat below. Licensee Name license Type Municipality €7atets)of Agreement 13E. DISCLOSURE OF LICENSE C1ISCIPUNARY ACTION Have any af the disclosed licenses listed in question section 136,13C,13D ever been suspended,revoked ar cancelled? Yes ❑ Na � lf yes,list in table belo+uv.Attach additional pages,if necessary,utilizing the table farmat below. pate of Action Name of License City Reasan for suspensian,revotation or cancellation i3F, TERMS OF AGREEMEIVT a,Does the agreementpravide#or terrnination by the licensee? Yes � No � b.Will the licensee retain cantrol of the business finances? Yes � Na Cj t,Does the management entity handEe the payrall far#he business? Yes CJ Na � d,Management Term Begin Date � e.Management T"erm End Date � � f.Haw will the management campany be compensated by the licensee?(check aN that apply} �� ❑ $per month/year(indicate amount) �'�" � ❑ 9b af akohal sales{indicate percerr#age� �`� � ❑ °fo of averall sales{indicate percentagej �"""�"'� ❑ other{please explain) A�CC Licensee Officer/LE.0 Manager Management Agreement Entity Officer/L�C Manager �, ��.w�, 5'�ignature: Signature, �� A,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�, ��, ��m,mm�n��,�m� � Title: � ��.�� ,�� ,m�, �� W�W� �� Title: ....____�n��mm W��m. mm�_ Datem fJate: 8 ADDITIONAI. IN FC)RMATIC3N Please utilize this space to provide any additior►al information that will support yaur applicatian or to clarifjr any answers provided above. 12. Manager Application-C.Employment Information-page 8 Start End Campany Position Supervisar 2009 2019 Tanvi Corp,Fitzwilliam,NH Owner Se1f �sald the 6us(ness-lune 2019) 2009 Present Shanti Converrience,Swansea,MA pwner Self {transferred iiquar Ucenxe-January 202p� 2009 2014 hJeha Carp,Nortan,MA Cierk Ekta Patel 2012 2419 Manhattan Canv.,Int.tJashua,NH Clerk/C►wner Self 20Q9 Present Kenny Liquars,Framingharn,MA Ctwner Self (transferred liquor license-January 2020) 2014 2019 Ishuivu Corp.,Keene,NH f3wner Self (sold the business m July 2019) 2015 Present Armaan Carp.,Freedam,NH Owner Self 2009 Present Ajay Variety,Easkon,MA ClerklOwner SeCf 2016 Present Vinqd,lnc.,C3ssipee,NH Owner SeCf Zpt9 Present B.K.P„Inc„5authboro,MA Owner Self 2019 Present Iraj Corparatian,Hudson,tVH Owner Self The Commonwealth ofMassachusetts Alcohodic Beverages Contrvl Conemission � 9S Fourth Street,Suite 3, Chetsea,MA 02154-2358 www.mass,gav/abcc RETAlL ALCOHOLIC BEVERAGES I.ICEfVSE APPUCATIQI1i MQNETARY TRAIVSIIAITTAG FORM APPIICATION FCiR A TRANSFER t7F LICENSE APP'LICATIpN SHOULD BE COMPLETED QN-UNE, PRENTED,S1G(V�D,AND SUBMITT�D TC!T1iE LOCAL LICENSING AUTHORIT1f. ECRT CODE: RETA Please make$2p0,00 payment here: ABCC PAYi"VIEIVT INEB$ITE PAYMENT MUST DENQTE THE NAME OF THE LICENSEE CORPORATION,LLC,PARTNERSNIP,OR INDIVIDUAL AND lNCIU[iE THE PAYMENT RECEIPT ABCC UG�NSE NUMBER(IF AN EXI5TING UCENSEE,CAN BE OB7AINED FRQM THE CiTY) g(]0$2.pK-0612 ^� ENTITY/IICENSEE NAME Lex Liquar, Inc.d/b/a Lexington Wine&Spirits AODRESS 186 Bedford Street,Unit#2 ��n�7�w� Lexington STATE Mq ZIP COOE ............................._� 02420�� Far the fallowing transactions (Check all that apply): � New�icense � Change of Lotation Chan E bf CId15(i.r.AnnuaU Seasonal} � y � Change Corparate Structure r.c.carpn�cl � Transferofticense � Alterationof�icensedPremisex � Ghangeofl'itenseTypet�.e,club/rextauremi ❑ PledgeofCollateral(;.e.uern5ers�ocw � Change af Manager � Change Corporate Name � �hange of Cetegory(�.e.AIIAkohaltw�ne,Malq ❑ ��nagement/Operating Agreement � Change pf Officers/ Change of Ownership Interest � Issuance/Transfer of StocWNew 5tocichalder � Change of Nours DirectorstLLC Managers � {CLC MembersJ L�P Partners, Trustees} �Other�� .� � Change ot DBA THE Lt�CAL LICENSING AUTHORITY MUST MAIL THl5 TRANSMITTAL FORM AL(7NG WITH CQMPLETED APPUCATION, AND 5UPPORTING DtJCUNlENTS TO: Alcoholic Beverages Control Cammissian 95 Fourth Street, Suite 3 Chelsea, MA 02150-235$ APPLICANT'S STATEMENT � �kta N.Patel the: �sole proprietor; � partner; �corporate principal; � LLC/k.LP manager authorized Signatory Qf lex Liquor,Inc. Name pf the Entity/Corporation hereby submit this application (hereinafter the"App(ication"),to the local ficensing authority(the"�LA"}ancf the Alcoholic Beverages Cantrol Commission (the"ABCC"and together with the Lt_A callectively the "Licensin�Authorities"j for approvaf. I do hereby declare under the pains and penalties of perjury that I have persanal knowledge af the infarmation subrnitted in the Application, and as such affirm that all statements and representations therein are true ta the best af my knowledge and belief. I further submit the following ta be true and accurate: (1) I understand that each representation in this Application is material ta the Lic�nsing Authorities'decision an the Application and that the�icensing Autharities wil{rely an each and every answer in the Application and accampanying dacuments in reachin�its decision; {2} I state that the focatian and description of the proposed licensed premises are in campliance with state and local laws and regulatians; (3} I understand that while the Applicatian is pending, I rnust natify the Licensing Authorities of any change in the information submitted therein. I understand that failure ta give such notice ta the Licensing Authorities may result in disapproval af the Application; {4) I understand that upan approval of the Application, I must notify the�icensing Authorities of any ehange in the ownership as appraved by the�icensing Authorities. 1 understand that failure ta give such notice ta the Licensing Authprities may result in sanctions including revocatian of any license fpr which this Applicatian is submitted; (Sj I understand that the licensee will be bound by the statements and representatiorrs made in the Application, including, but not limi#ed ta the identity af persons with an ownership or financial interest in the ticense; (6) I understand that ali statements and representations made become canditians of the license; (7) I understand that any physical alterations to ar changes to the size of the area used for the sale,delivery,storage,c�r co�sumption of alcahalic beverages, rnust be reported to the I.ieensing Authorities and may require the priur appraval af the Licensing Autharities; {8} I understand that the licensee's fa'rlure tv aperate the licensed premises in accordance with the staternents and representations made in the Application may result in sanctions,including the revocatian of any license for which the Application was submitted; and (9) I understand that any false statement or misrepresentation will constitute ceuse for disapproval af the Applicatiars or sanctians including revocatian of any license for which this Applicat'ron is submitted. {10) I confirm that the applicant corporatian and each individual listed in the ownership section of the application is in gaod standing with the Massachusetts Departrnent af Revenue and has camplied with all laws af the Commonweaith relating ta taxes, reparting af employees and cantractars,and withhofding and remitting of child support. Signature: ` � C}ate: 12-f t -20�1 �� Title: President,Treasurer,Secretary and sale Director MA SQC Filing Number: 202185674380 Date: 11/23/2Q21 1:51:00 PM � ;; � �,� _�� ,, Th�e Cammonwealth o# Massachusetts mi�imum Fee:szso oa ;; �,�"�� "`�,, William Francis Galwin ;; �. r �' w� '�� Secretary of the Commonwealth,Corporations Divisian �- : � ,� (�ne Ashburton Place, 17th floar �� ti "�� .r� Boston,MA 02108-151 Z t� w�r .�,P�t� Telephone: (617) 727-9640 � �; � . � �� .. �. � r . • * �, ; � Identificatian Number. 00 1 545 8 5 1 � ARTICI.E I �� The exact nam�of th�aarporation is: ';� � L�X LIQUOft, INC. o� � ARTICLE II `� �� Unless the articles of organization atherwise pravide�all carporaflons formed pursuant ta G.L.C156C1 have the purpose � of engaging in any lawful bus�ness. Ptease specufy if you wan#a more limited purpose: ��°f � ' TO CARRY ON A GEN�RAL MERCANTILE BUSINESS IN ANY STATE(�R TERRITQRY C3F THE U � NITED STATES A1VD ANY FOREIGN CtaUNTRY.TO BUY LEASE OR t)THERWISE ACOUIRE,,A `� ND TO HOLD,SELL, ASSIGN,TRANSFER,MORTCiAGE PLEDG� OR UTHEFtWISE 17ISP45E OF A�TVD DEAL IN,PERSIJNAL PROPERTY OF ALL KINDS WHEREVER LOCATED TO BUY LEASE ;' C.1R dTHERWISE ACQUIRE HOLb IMAROVE MAiNTAiN SUPERVISE C3I'�RATE EXCHANGE �' SELL.,LEASE,PLEDGE,MORTGAGE, OR pTHERWISE DISPOSE OF REAL ESTATE OR INTEREST I S THEREIN,IN ANY STATE f�R TERRITORY C?F THE UNITED STATES AND ANY FOREIGN COU NTRY,$UT ONLY AS MAY BE NE�ESSARY QR INCIDENTAL T(7 CARRYtNG ON ANY FART{a , R.PARTS OF THE BUSINESS OF THE CORPtJRATIOTJ.TO SUBSCRIBE FOR BUY ACQUIRE HO ; LD SELL ASSIGN TRANSPER=M{JRTGAGE,PLEDGE OR OTHERWISE DISPOSE OF AIVD TO D EAL 1N, STQCKS,BONDS,NOTES,OBLIGATIC}NS AND SECURiTIES 4� ANY CfJFtPORA"t'idN S JOINT STpCK CfJMPANIES,TRUSTSLASSOCIATIO]`1S FII�MS OR PERSUNS AND THE$QN ' DS AND SEC�RITIES OF THE UNITED� STATES Al`�JD OF ANY STATE THEkEOF ANI7 OF ANY S �� TATE THEREOF,AND UF ANY COUNTRY, DISTRICT OR MUNtCIP'ALITY ANb C}F ANY AGEN `' CY OF Al'�Y t7F THE FOREGOING AND OF ANY FOREIGN GOVERNMENT C}R AGENCY ANL7 AS OWNER THEREOF T4 EXER.CISE ALL RIGHTS POWERS AND PRIVILEGES OF QWNERSI-IIP 1NCLUDING WITHQUT LIMITA�TION,THE RIGHT TO VClTE.T(7 ACQUIRE THE GOODWILL AN i� �t PROP�RTY OF ANY CORPCJRATION J(7INT ST(JCK Cpl'vIPANIES TRUSTS ASSdCIATIONS 'i FIRMS OIt PERSON,AND TQ UNDERTAKE,GUARANTEE, ENDURSE OR ASSUME THE WHC}LE �, OR ANY PART OF THE 4BLIGATIONS OR LIABILTTIES THEREf3F INGLUDING WITHOUT LiMi TATION LEASES AND CONTRACTS, TO B(3RR4W MCJNEY AND TO MAKE AIrID ISSUE BOND `� O SECt7RE THE SAME BY TH�MORTC,AGE P EDGE OR 4TH R TRANS�R OF ALL�C7R ANY P � ART OF ITS PR4PERTIES. Tq LEND MONEY OR CREDIT TQ TO GUARANTEE'FHE PERFORMA � NGE OF ANY CONTR.ACT OR OBLIGATIOPI AND T�AID 1N ANY QTHER MANNER CORPOR ATIONS 30INT STC}CK CQMPANIES TRUSTS ASSQCIATIONS FIR1vIS AND bBLIGATION OF � WHICH UR A1�1Y INTEREST I1V WHICH IS HBZD BY THE CC7RP'C?RATIOIV OR IN THE AFFAIRS C1R PROSPERITY OF WH1CH THIS CORP'QRATI(7N HAS AN INTEREST ANb TO SECURE Ai*IY S ' UCH LI1dDERTAKING MADE BY IT BY THE MORTGAGE PLEDCrE OR C?THER TRANSFER OF AL L OR ANY P'ART OF ITS PROPERTiES. TQ AC UIRE HC7LD USE SELL� ASSIGN G12ANT LICEN '�� I �ES IN RESt'ECT tJF.Iv10RTGAGE.OR�THERWISE DISPOSE OF.ANY AND ALL INVENTIQNS. ''� IMPRUVEMENTS,LETTE1tS PATENT C}R COPYRIGHTS OF THE UNITED STATES OR OF ANY O � THER CQUI�ITRY.TO PURCHASE�R(7THERWISE ACQUIRE AI�iD T+0 HOLD S�LL ASSIGN TR r ANSFER M4RTGAGE PLEI7GE OR OTHERWISE DISPQSE OF ANI7 DEAL IN STOCK OF THE C � (7R�'ORATIOlV.TC7 DO t�NY OR ALL Q�THE THINGS�ET FORTH Tt3 THE SAME�XTENT A�1r1 � " ATURAL PBRSONS MIGHT OR COULD D�Il"J ANY PART(?F THE WpRLD AS PRINCiPALS AG ENTS 4R 4THERWISE,AND EITHER ALONE OR WITH OTHERSt AND TO BE EVERY ACT AND ' THING NECESSARY,C(71�1VENIENT(JR PftC}PER FQR THE ACC4tV1PLISHMENT OF ANY QF TH r E QB,IECTS HEREIN ENUM�RATED, C►R INCIDENTAL TC7 ANY QF THE PC7WFRS I-IEREIN STAT : EI7,PROWId�D THE SAME BE NQT INCOh1StSTEh1T WITH THE LAWS(JF THE CCJMMONWEAL TH OF MASSACHUSETTS APPLICATTC7N FQR BUSINESS CORPORATIUNS. THE FOREGOING C � � LAUSES SHALL gE CC}NSTRUED B4TH AS C7BJECT AND POWERS AND IT TS EX�`RESSLY INT F ENDED THAT NCI SP�CIPIC ENUMERATIC}N SHALL RESTRICT TN ANY WAY ANY GENERAL L � ANGUAGE THAT NONE C}F THE PURPpSES SET FORTH IN ANY pF TNE ABOVE CC,AUSES SH ALL BE LTMITED OR RESTRICTEi7 IN ANY WAY THE TERMS QF ANY OTHER CLAUSE THAT E ' ACH PURPOSE MAY BE PURSIJED INL)EPENDENTLY UF ANY QTHER PURPOSE �ROM TiME T G C1 TIME AND WHEREVER DE�MED I7ESIRABLE,,qtJU THt�T THE CORPC3RATION SHALL HAVE � AND PQSSESS ALL THE RIGHTS_PRI`TILEGES AND Pt�W�RS NOW qR HEREAFTER Ct�NFERR i ED BY THE L.AWS OF TNE COM1vIONWEA�,TH bF 1ViASSACHUSETTS UFON BUSINESS CQRPO j ' R.ATIONS ORC',ANIZED UNL7ER SUCH LAWS. TO CARItY ON ANY BUSiNESS PERMITTEb BY T � HE LAWS OF THE CC}MMONWEALTH OF MASSACHU$ETTS TfJ A CC)RI'OR.ATIC}N QRGANIZE D UI'VVDER CHAPTER !S6D.NOTHItVG 5HALL PR.OHIBIT THE ISSUANCE 4F SECTION 1244 ST(7 CK OR THE ELECTION Td BE AN S CORf't�RATION. AR7ICLE Itl State the#otal number of shares arrd par value,if any, of each class of stock that the carparation is authorized ta issue.All carporations must autharize stack, If only one class ar series is authorized, it is not necessary to specify any particular desig�ation. Par Value Per Share Tatal Authorized by Articles 7otal Issued CEass of Stqck Enter 0 if na Par of prganization ar Amendments and dutstanding N:rnr afShares Toral Par Yalue Nurn afSirares i cn�P so.0000a �.�oo �o.oa �aa � G.L, C156D eliminates the concept of par value, however a corparation may specify par value in Article III. See G.L. C156p 5ection 6.21 aryd ihe comments thereto. ARTICLE IV If more than ane class af stock is authorized,sf�te a distinguishing designation far each class. Prior to the issuance of ` any shares of a class, if shares of arsother c#ass are outstanding,the Business Entity must pravide a description of the � preferences, voting powers, qualifications,and special or relative rights or privileges of#hat class and of each ather class of which shares are outstanding and af each series then established within any class. i ARTlGLE V ' The restrictians, if any, impased by the Articles af Organiza#ian upan the transfer of shares af stock pf any class are: ANY ST4CKHC}LDER INCLUI7ING THE HEIRS ASStGNS EXECUTORS OR ADMINISTR,ATQRS dF A DECEASEI7 STC?CK.HC7LI7ER DESIRING TC}SELL OR TRANSFER SUCH STC7CK OWNED B Y HIIvI OR THEM SHALL FTRST OFFER IT T�THE CORPOIi�ATION THR4LJGH THE BOARD(JF DIRECTORS, IN THE SAME MAPd1VER FOLLOWtNG: HE SHALL NOTIFY THE DIRECTORS OF Hi S DESIRE TO S�LL OR TRANSFER BY NOTICE IN WRITING WHICH NOTICE SHALL CONTAIN THE PRICE AT WHICH HE IS WILLING TO SELL 4R TRANSFER AND TH�NAME OF ONE AR�I TRATOR. THE DIRECT4RS SHALL WITHIN THIRTY DAYS THETZ.EQF EITHER ACCEPT THE(�FF ';sl ' ER,OR�Y NOTiCE TO HIM IN WRITING,NAME A SECOND ARBITR.ATC?R AND THESE Tq NA '' '�� ME A THIItD. IT SHALL TH�N BE THE bUTY OF THE ARBITR,ATfJRS TQ ASCERTAIN THE VA�,U �� E bF THE STOCK,AND IF ANY ARBITRATOR SHALL NEGLECT OI�hEFUSE TO APPEAR AT A � ;�; �` NY M�ETINC APP'OiNTED BY THE ARBITRATOI�S A MAJORITY MAY ACT IN TH�p►gS�NCE �,a ; CJF SUCH ARBITRATOR. AFTER THE ACCEPTANCE C!F THE OFFER OR THE REP4RT OF THE A ;' ,, ` RBITRATQRS AS TO THE VALUE OF THE STOCK,THE DIREGTORS SHALL HAVE THCRTY LIAY °' � S WiTHIN WHTCH TO PURCHASE THE SAME AT SUCH VALUATIqN BUT iF AT THE EXPIRt�TT �� (�N OF THIRTY DAYS,THE CORPORATIQN SHALL NOT HAVE EXERCISED TNE RtGHT TO SO `r ;�, = PURCHASE,THE pWNER OF THE STt7CK SHALL BE AT LIBERTY TO DISPC7SE OF THE 5AME I �; N ANY MANNER H�MAY SEE FIT.NO SHARES OF ST�CK SHALL BE SOLD OR TRANSFERRE ; D ON THE�OOKS OF THE CQRPt7RATtOPJ UNTTL THESE PRt�VISif3NS HAVE BEEN C(7MPLiE t= D WITH, BUT THE BCIARD pF DIRECT4RS MAY I1V ANY PARTICULAR ITISTANCE WAIVE THE ' REQUIREMENT. pRric�.�vi Other lawful provisions,and if Chere are no provisians,this articie may be left biank. THE BCIARD CIF DIRECTORS WHOSE NUMB�R IS FIXED AT Oh1E 1 INDIVIDUAL MAY MAK ' E AI'vIEND OR R�PEAL THE BY-LAWS OF THE C4RPC}RATION IN WHOLE OR 1N PART EXCE , PT WITH RESPECT TQ ANY PROVISION THERECIF WHICH BY LAW THE ARTICLES OF 4RGA NIZATION,OR THE$Y•LAWS,REQUIRES ACTIDN EXCLUSIV�LY BY THE STOCKHOLDERS E ' [- NTITLED TO VC}TE THEREON; BUT ANY BY-LAW ADOPTED BY THF,BOARD QF DIRECT{JRS MAY BE AMEIVDED OR REPEALED, ALL MEETINCxS OF 5TOCKHC}I,DERS OF THE CC�RP4RATI ON MAY BE HELD WITHTN THE COIvIMONWEALTH QF MASSACHUSETTS OR ELSEWHERE W � ITHIN THE UNITED STATES.THE PLACE OF SUCH MEETINGS SHALi.BE FIXEL}ZN UR.DETER �' MIhIED itV THE MANNER PROVIDED IN THE BY-LAWS. �ACH DIRECTCIR OR QFFICER PRESE � NT dR FORMER,OF THE CORPCC�RATION CIR OF ANY OTH�R CORPdRATIC}Nx A MAJCIRITY C? � F THE STlJCK OF WHICH IS UWNED BY CORl't?RATIQN SHALL BE INDEMNIFIED BY THE CO ;� RPf3RATIQN AGAINST ALL COSTS AND EXPENSES, INCLUDING ATT(7RNEY FEES �,EASONA �� BLY INCURRED BY OR IMPf7SED UPON HIM IN CONIVECTIfJN WITH OR ARISINCr t7UT l7F AN �, Y ACTIC}N SUIT QR PROCEEDING TO HAVE BEEN DERELICT Il''�1 THE PERFORMANCE 4F HIS `' DUTY AS SUCH DIRECTOR OR OFFICER,OR IN RE�PECT OF ANY MATTER 4N WHICH ANY S � ETTLEMENT UR CC1PvIPR4MiSE IS EFFEGTED,IF THE TOTAL EXPENSEt INCLUDING THE CtJS � T tJF SUCH SETTLEIv1ENT, SHALL SUBSTANTIALLY EXCEED THE EXPE�ISE WHICH MIGHT RE ; AS(JNABLY BE INCURRED BY SllCH DIRECT4R OR(7FFICER R'�t CQNDUCTING SUCH LITIGA TION T(7 A FII�IAL CCJNCLUSION. THE FOREG(7ING RIGHT OF INDEMNIFICATIOI�+1 SHALL NO T $E EXCLU5IVE UF OTHER RIGHTS TU WHICH ANY SUCH DIRECTOR UR C?FFICER MAY BE ' ENTITLED AS A Iw1ATTEtt OF LAW. iN I7ETERMINING THE REASQNABLENESS OF ANY SET"TL �; ' EMENT,THE JUDGNvIENT OF THE BOAEtD t�F DIRECTQI�S SHALL BE FI1r1AL N�CONTRACT O ; R OTHER TRANSACTI�N BETWEEN THIS C4RPC}RATION AND ANY OTH�R FIRM OR CORPO i' � RATI(7N SHALL BE AFRECTED(3R tNVALIDATE�'7$Y REASON C?F"FHE FACT THI�T ANY ONE �� dR MQRE QF THE DIRECTt�RS STQCKHOLDERS OR tJFFTCERS OF THIS CfJRP'(�RA.TION IS O ;� R ARE INT�RESTED IN, QR IS A MEMBER STQCK,HOLDER DiRECT�R Q�.C;�FFICER 4F 5UCH � 4THER FiRM 4R CORPORATICIN;AND ANY DiFLECT(7R STQCKHOLDERS OR OFFICER C?It O `� FFICERS INDIVIbUALLY fJR JOINTL'Y NiAY BE A PARTY OR PARTIES TO OR�MAY BE II�ITER ' ' ESTED IN ANY CQNTRACT OR TRANSACTION OF THIS CORPQRATION WITH ANY PER.SON C}R PERSONS, FIFtM,ASSOCiATiON OR C(�ItPORATIQN SHALL$E AFFECTED QR INVALIDAT ED BY REASON(7F THE FACT THAT ANY DIRECTOIZ 4R DIRECTOItS STCICKH{�LDER OR ST t�CKHOLDETtS OR C}FFICER OR OFFICERS C?F THIS CORPORATIqN IS A PARTY OR A1tE PART ;I tE5 TO OR iNTERESTED I1�1 SUCH CONTRACT ACT t�R TRANSACTION OR IN ANY WAY CO � i NNECTED WITH SUCH PERSCIN 4R PERS(�NS FIRM ASSOCIATICIN C)R CORF'C}I�ATION AND ; EACH AND EVERY PERSQN WHC7 MAY BECOME A DIR�CTOR STCJCKHOLi)ER OR.OPFICER �� QF THIS_CORPQRAT[QN IS HEREBY RELIEVEI7 FRCIIvI ANY LTABILITY THAT MIGNT OTHEItWI � SE EXIST FRfJM THUS CONTRACTING WITH THIS CORPC}RATI4N FOR THE BENEFITS OF HI � MSELF t7R ANY FIRM,ASStJCIATE, QR CORPORATION IN WHICH HE MAY BE CJTHEItWISE I � � NTERESTED. PURSUANT Tq M.Cs.L.A.CHApTER I S6D & 8.03,THE BUARD C7F LIIRECTfJFLS SNA u. LL BE F�XED AT QNE(1}INDIVIDUAL. �; is � Nate:The precedtng six(6}articles are considered ta be permanent and rnay be changed only by filing appropriate articles af arnendment. ARTICLE VII The effective date of organization and time the articles were received for filing if the articles are not rejected within the tirne prescribect by taw� If a Jafer effeckiWe date is desired, specify such date,which may nat be later than the 90th day after ihe articles are received for filing. Later Effective Date: 1 U24/2421 Time: 08:00 AM i ARTIC�E VIII �� ; i The in#ormation contained in Article Vllf is not a permanent part of the Articles of Organization. a,b.The street address of the initial registered office of the corporation in the cornrnonwealth and the name If of the initial reglstered agent at the registered office: Narne; EKTA H. PATEL Na. and Streefi 1$6 BEDFORD STREET City ar Tawn� L$XINGTQN Skake:MA Zip: 02420 Country: USA ; � i c.The names and street addresses af the individuals who will serve as the initial directors,president, � treasurer and searetary of the carporatidn (an address need not be specified if the business address af the officer or direciar is the same as the principa) ofFfce location): Title Individual Name Address �oo ao aox} � First,Middlle,last,Suffix Address,City ar Town,Siate,Zip Cade i� PRE3IDENT EKTA H PATEL tg yyESCQTT pRIVE HC}PKINTON,MA 01748 USA TFtEASURER EKTA N PATEL 13 WESC4TT pFtIVE HOFKINTON,MA 01748 USA $ECFtETAF2Y EKTA H PATEI 13 yyESGOTT pRIVE liOPKINTON,MA 017A$USA DIREGTQR EKTA H PATE� y3 W@gCOTT DRIVE ' r HOPKINTON,MA 01748 USA i i d. 'The fisca!year end (i.e., tax year)af the carporatian: December � � � e.A brief description af the type af busfness in which the carporation int�nds to engage: , PACKA+GE STdRE i.The street address (post afflce boxes are nof acceptable)cf the principa!offiae of the carparation: Nc�, and Street; 1$6 BEDFQRD STREET Ciky or Tawn: LEXLNCrTtJN State: MA Zip: 02420 Country: USA g. Street address where the recards af the carporafian required to be kept in the Commanwealth are located (post offlce boxes are nat acceptable): �� No,and Street; l86$EDFORD STREET �� , City or Town. LEXINCr�'ON State: MA Zip: 02420 Country: USA �' which is J; X its principal offce _ an affice af its transfer ag�nt �; � an affice of iis secretarylassistant secretary _ its regiFstered o�ce �'� i� Signed this 23 Day of Navember, 2021 at 1:53.28 PM by the incarporaCar(s).{If an existi�zg corparation � is actirrg as incarparator, type in the exact name of the business entdty, the state or atlzer jurisdiction `�� where it was incarporated, the narrre of the person signing on behatJ�of said husiness entity and the title '� he�"she hodds vr other authariry by which such action is laken.) EKTA H. PATEL PRESIT?ENT �200i-2t721 Caamm+r��nweal�k��pf Mas�a��u��krtt� All Righls Reserv�d .��,��,��,�.,.,,_.�;-�. � � � MA SOC Filing Number: 2021856743$0 Date, 11123/2021 1:51:00 PM THE CQ�v1MONWE.ALTH 4F MASSACHUSETTS I hereby certify that, upan examination af this docurnent,duly submitted ta me, it appears that the provisions of the General Laws relative ta carporations have been complied with, and I hereby approve said articles; and the fifing fee having been paid, said articles are deerned ta have been �led with me on: November 23, 2021 01:51 PM �� r t WILLIAM FRANCIS CALVIN Secretary af the Commonwealth DacuSign Envelope!p:4A6D9E3S-4FDC-4A81-9335-CF8p8C5804A3 NON BINDING LETTER OF 1NTENT TO LEASE I86 BEDFURD STREET Unit 2 LEXINGTON,MA 02420 Navember 22,2021 1. LEASED PREMISES: Approximately 4,258 sf first floar retail plus basement storage space. 2. LBASE TERMS: Lease Term: 5 years 4ptions: {3)5 year option periads 3. RENT SCHEDtJLE: Annual Renk Monthiv Year 1-5 $212,900 $1'7,141.67 taption 1 Xears 6-10 $223,545 $1$,628.75 Option 2 Years 11-IS Fair Market Value Optian 3 Years 16-20 Fair Market Value ADDITI�NAL RET�FT: Triple Net Lease-Share a�'Real Estate Tax,tnsurance and CAM. Capped at a 3%annual increase. A. LESSEE'S LIQUQR LICENSE TRANSFER APPLICATION: The Lease shail be cantingent upon the Lessee receiving full and final approval of a Retail Alt Alcoholic Beverages License Transfer by the Town pf Lexington, An Applicatian shall be submitted within 1Q da,�s af a fully executed Letter of Intent. 5. LEASE COMMENCEMEIVT: The Lease shall cornrnence upan the later of the fukl and final appraval by the Tawn of Le�cington and the Atcohotic Beverages Contrat Commission{ABCC)and b.Certi�cate of 47ccupancy. 5. RENT CONIMENCEMENT: ltent will cornrnence upan the 1"day af ttre rnontkr immediately following apening for business. 7. RIGHT l7F FIFtST REFUSA[,dN NEW RETAIL SPACE: Omitted a. �..�ssa�.°s woa�c.; Tbe Lessor shalt provide a new construction"vanitla box"wirth bathroom,mop si.nk,204 amp (3 phase}electrical service,adequate HVAC and Hot Water. Access za basement directly from the leased unit. Landlord to deliver space with Certificate af Occupancy. 9. LESSEE'S WORK: Lessee shall finish the space to operate a first ctass boutique wine and spirits shoppe. 10. GUARANTY: The lease shall be personally guaranteed by a principai af she company. DocuSign Envelope IC1:4A6D9E36-4FaC-4A8i•9335-C�808C58Q4A3 11. DEPOSITS-fluo upon Tor�m Appraval of licanse applicatian. First rnontY�rent and Security deposit, 12. �,�ssox: 186 Bedfard St.,LC,C. 13. LESSEE: Ekta Patel 14. C(7NTINGENCIES: Ful1y Executed Lease Full and Fina!Liquor License appraval by the Le�cington Select Board and the ABCC. Certificate of Occupancy Accepted by: �$:.al�$5$EDFdRD ST,LLC ��`�� Date11/22/2021, By; ._ LESSEE: EKTA PATEI. ..._.o«�sb�.e�: '�a I�� u/z�/zo��. ��«.�:... p�te By: � ASSET PUR�HASE AND SALE AGREEMENT 1. Parties. This Purchase and Sale Agreernent is made between LLAWM- LEXINGT4N, LLC, a Massa�husetts lirnited liability carnpany with a principal office located at 2Q36 Ocean 5treet, Suite 1, Marshfield, Massachusetts 02050 ("Setier"},and Lex Liguar,Inc,,a Massachusetts corporatian with a usual place of business at 186 Bedfard Street, Gexingtaa,Massachusetts p2420(,"Buyer") 2. Safe of License. Subject ta the terms and candition set forth herein,the Seller agrees to sell and the Buyer agrees ta purchase the AIl Alcohalic Beverages Liquor License ("License")and inventory at the closing,as hereina#�er defined in Section 7 of this Agreernent. No other assets of the Business are being transferred to$uyer. 3. ,1V'o Assumntian of Liabilities Buyer is not asswning any liabilitics of the Seller (concerning cla�ms, with a basis, prior ta sale}, unless this Agreement contains specific provisions whereby Buyer assumes Selier's liabilities. �1. Purchase Price. Buyer a�rees to pay$eller the sunn ofOne Hundred Seventy-Seven Thousand Four Hundred and Twenty ($17�,420.00) Dotlars for the License as follows: a. $S,OU0.00 initiaf deposit held in escraw by Seller's broker, Liquar License Advisors("Y..LA")with the accept�ance af the affer; b. $15,OOp.00 additianal deposit to be held in escraw by LLA at the signing af this Agreement, Bath deposits are to be held in escrow, pursuu�nnt to this Agreemeni; c. $l 5'7,420.00 to be paid at ciosing by means of a Pramissory Note payable to Seller with interest at the rate of Four(4%)Percent per annurn payable in 24 equal,cansecutive,manthly payments of$6,$21,53 cammencing thirty(34} days af�er$uyer opens for business and then on the sam�day�ach month for 24 months. 5. Inventarv. N/A G. Clasin�Adiustments, NlA 7. Closin�• The closing shall take place at the affice of Buyer's lender's attomey,as �� I soon as possible follawing the completian af the conditians precedent. The target date to close is 90 days from full execution of this A�reement with one automatic 60 day extensian if required to complete the conditians precedent. 8. Instruments af Transfer. At closin�,Buyer and Seller shali execute the necessary closing dacuments,so long as same are customary and sirnilar ta industry standards. Selter agrees to cooperate and execute any and all documents reasonably necessary ta effectuate the tra►nsfer of Iicense. 9. Conduct of Busiuess. Seller warrants that, pending the closing, Seller shall not enter into contract(s) or incur commitrnent(s} far the liquor store business extending beyond the ctasing date without Buyer's consent. I0. Covenant Not a Comnete. At closing,Scller sha�l execute a Non•Camp,etition Agreement in a form prepared by Buyer and reasor►ably acceptable to Seller, for a periad of five {5} years and a radius of five {S) rniles of 18G Bedford Street, Lexington, Massachusetts 02420, 11. Indernnificatian, Selier agrees to provide E3uyer with an appropriate inciemnificatian. Se�ler agrees to pay all liquor disnributors prior tra closing. In the event that Seller has not paid all liquar distributors,then Seller shall,at clasing,set aside sufficient fc►nds with its attarney (if none then with Buyer's attorney) far payments to be made as soon af�er clasing as is reasonable and to indemnify $uyer fram and against all claims of iiquor distributors. Seller shall execute an Indemnification in a form prepared by Buyer and reasanably acceptable tp Seller, indemnifying Buyer frorn all liyuor distributors as well as£rorn all other claims that may arise as a resu3t of Seller's operation, utilizing the license,prior to the date of closing. 12, Bitl of Sale. Buyer shalt prepare and Seller a�,rees to execute a bill of sale, � trat►sferring and assigning to Buyer all af Seller's right ta the license and stating that such a transfer and assignment did in faet transfer to Buyer all af Sellers right to use � the lieense free and clear of any claim,lien,or encumbrance, l3. Warranties and Renresentattons af�eller. �� a. ��QI�.,,,S,STANDING. Seller is a Massachusetts limited liability company and is in good standing under Ch� laws of the Comrnonwealth of � Massachusetts and the parties executing doeuments cantemplated hereunder � have alt the requisite pawer and autharity ta own,ap�rat�and carry out the liquar store business as it is now being conciucted, with the fuli right to sell the assets as set forth in this Agreement.Seller or its caunsel shall provide at the clasing a Tax Lien Waiver frarn the Massachusetts Department of f R,evenue and a Good Standing Certificate from the Massachusetts Secretary of the Commonwealth. � In additian,within ten(lU)days af futi execution of this Agreem�nt,Se11er � -2- shall provide Buyer with a Good Standing Certificate from the I3epartment of Revenue("GSC")and a Certificate of Compliance from the Department af Unemployrnent Assistance(°`C af C"),as these docurnents are required to be filed with Buyers applicatian for a transfer af the liquar license. Buyer shall file the application for transfer of the liquar license with the Town of Lexingtan within ten(10) days of its receipt of bath the GSC and C of C. b. TITLE TQ ASSETS. Seller has good and marketable title ta all of the assets beiag sold pursuant to this Agreement, and that these assets shall not be sabject ta any security interest, martgage, pledge, lien, conditianal sale agreement or encurnbrance whatsoever at the time of their transfer to Buyer. However, Seller shal!have the right to use the purchase rnoney at clasing co satisfy any of its abiigations hereunder or to cleaz title ta any ar all af the Business assets, provided that Buysr is provided at the clasing with atl dacum�nts or evidence of paym�nts ta be m.ade and all monies are held in escrow by Attorney Arthur M. Peazlman who shall make aEl such payments so as to clear title following the closing in a reasonable and normally accepted business manner. Seller is fu[Iy responsible for any debts pr�or to the date af saEe. c. LITIGATI4N.Seller wanants and represents that there are no claims, threatened or pending in any court against the Business or the Assets being sold pursuant to this Agreement. d. TAXES. As af the date af clasing, ali federal, state and lacai income tax returns and all tax reports then r�quired to be filed by the Seller have been filed with the appropriate governmental agencies in ali jurisdictians in which such returns and reports are required to be filed or are being f:led and paid in canjunction with the ciosing as set farth in 13. a.and 13. b. abave. e. LICENSES. Seller holds the License issued by the Licensing Boatd far the Tawn of Lexington and there are na proceedings naw�ending or threatened against Seller in relation to the License. Seller is in cumpliance with all requirements of the License and will renew the License in the event that annual renewal is required prior to closing. Seller represents that it has paid, or will pay priar to closing,ail alcoholic beverage wholesalers. f. PAYMENT OF CJBI,IGATIQNS. Subject to provisions af section 13.b. abave at the tirne af closing,Seller shall have removed andlor discharged any and all outstanding attachments,liens,judgments,encumbrances,liabilities, obliga#ians,debts,ar clairns related to or affecting the License,including but not timited to a11 amounts owed ta a�[coholic beverage wholesaiers, whether or nat Seqer has been placed on the ABCC's delinquency list or the same has resulted in a recorded lien. Seller shall obtain a compteie release and elearance of any and all attachments, liens, judgments, ec�curnhrances, liabilities,obligatians,debts,or claims associated with the License,including but not limited ta,any autstanding payments due fram Seller to DUA and/ar DOR, and any and a11 payments due to alcoholic beverage whalesalers, Provisians of the certificate referenced in Section l 3.a. shall be sufficierit � -3- evidence of Selier's compliance with this requirernent. Failing such release and clearance,it is expressly agreed and understood that,at Buyer's optic�n, the Buyer may proceed with the transactian and withhold any required funds from the arnount due at closing ta satisfy any such liens ar encurnbrances. In the event that Buyer exercises this election,additional funds shall be withheld from the purchase price due to the Seller for the payments of any and all casts and fees assaciated with the payment and/or discharge af such attachments,liens,judgrnents,encumbrances,liabilities,obligatians,debts,or claims, including but not limited ta Buyer's reasonable attorneys' fees. 14. Broker. Buyer and Seller warrant and represent that they have not warked or been involved with any $roker concerr�ing this sale, other than [.LA,and each shall indetnnify the other regarding a breach af this warranty. 15. efat�,l,t,; If Buyer fails to comply with$uyer's obligatian to purchase the Business, Seller shalf retain Buyer's deposit as liquidated damages, and this shall be Seller's soIe and exclusive remedy. 16. Notices. A71 notices under this Purchase and Sale Agreement shalt be given by certified maii ar e-mail,ta Buyer's Attorney ar Seller's represeniative: To Buyer: Arthur M. Pearlman,Esquire P. 4. $ax 2507 Fcamiagharn, MA O1743-25Q7 Tel No. : 508/$75-1500 E-mail: ampesq$@gmail.com Ta Seller: Daniel Newaomb � 2Q36 Ocean Street, Suite 1 1� Marshfield,MA 02450 � Tel No.: 617/306-1551 � E-mail: dnewcarn#�@ltausa�.corn �( ' 17. Canditians Precede�t. The obligatians of Buyer and Seller hereunder are subject � ta the transfer ar a reissue, in thc name of Lex Liquor, Inc.,as weli as moving the locatian ofthe License fram unit #3 ;o unit #2 at 186 Bedfard Street, Gexington, � Massachusetts � 1$. Caaualtv Prior to Ctosin�. in the event that prior to closing, the assets being parchased hereunder are last,destroyed pr damaged by fire or other casualty, then Buyer shall have tite ri�ht,at its election,to terminate this Agreernent. � � � 19. Canfidentialitv, Except ta the extent reasonably necessary ta camply with the terms and conditians of this agreernent the panies agree to keep the terms and conditions af the Agrecment confidential and not to disclose any ofthe same to thixd parties. -4- 20. TraininglAssistance. N/A 21. Entire A reennent. This instrurnent,tobettier with the attach�ttents hereto,contains the entire a�;reement between the parlies and is intended as a final ex�ression of their agreement and a complete statement o#'the terms thereofand rnay not be modified except irt a writing si�ned by the parties hereia. 7�Z. Benefits. "1'his Agreement shall 6e binding upan and i�ture to the benefit of the parties hereta, and their successors and assi�;ns. 23. Survival. Paragraphs 3 and i3 shall survi�•e the closin�,. SELI.ER BUYER LLAVJM-L�,XII'JGTON, LLG Lex Liyuor, Inc. By; ,,,./ �,y: � y�G�� Daniel wcomb, Mana��r Ekta A. F'atci, President Dated: Decemher L. 2021 l�I:rn��µWµryilY��rh.«iw.u.Y�Ywnil l.rNo.p.w ��,� Promissory Note U.S. $1S'],420.00 Lexingtan, Massachusetts l. In return for a laan received, Lex Liquor, Inc. daing business as Lexington Wine & Spirits at 1$6 $edford Street, Lexington, MA 02420 (the "Borrower"} prornises to pay U.S. $151,42p.00 (this arnount is called "Principal"), plus interest, ta the order af the Lender. The Lender is Daniel Newcomb. The Lender may transfer this Note. The Lender ar anyane who takes this Note by transfer and who is entitled to received payments under this Nate is called the"Note Holder". 2. Interest will be charged on unpaid principal at a yearly rate af 4°�"o untit the fuIl amount of principal has been paid. 3. Barrower will pay principal and interest by making payrnents of $6,821.53 every manth, begin.ning ane nnanth fram this date and an the sarne date af each successive month until all of the principal and interest and any other Note charges have been paid. Monthly payments will be applied ta interest before principal. If, twenty-four (24) rnonths from the date of this Note Eiorrower still awes amaunts under this Nate, Borrawer wili pay thase amaunts in full an that date, which is called the "maturity date", 4. Borrawer will make monthly payments at 2036 Ocean Street, Suite 1, Marshfield, MA p2050 or at a different piace if required by the Note Holder. 5. Borrower may make a full prepayment or partial prepayments of principal witbaut paying any prepayment charge. 6. If the Note Holder has not received the full amount of any nnonthly payment by the end af�fteen calendar days after the date it is due, Barrower will pay a late charge to the Note Halder of 3°�'0 of the averdue payrnent af principal and interest. 7. If Borrower is in default and remains in default for 15 days after notice thereof, the Note Holder rnay thereafter, by giving notice to Borrower, require payment af the full amaunt of principal which has not been paid and afl the interest awed on that amount. If Note Hoider shall give Borrower such natice demanding imrnediate payment in fu11, Borrower shaU then have l 5 days ta make such full payment. If the Note holder requires imrnediate payment in full as described abave, the Note Holder shall have the right to be paid for all af its casts and expenses in enforcing this Note, inciudirtg reasonable attorneys' fees. 8. Any notice that must be given to Borrower under this Note shall be given by delivering it or by mailing it by first class mail to Barrower at the address speci�ed above or at a different address if Borrower gives the Note Hoider a n�tice of a different address. 9. If more than ane Barrower signs this Note, each Borrawer is fully and persanally abli�ated ta keep atl of the promises made in this Nate, including the pramise to pay the full amount owed. Any guarantor, surety or endorser of this Note is also obligated to keep all of the promises rnade in this Nate. The Note Holder may enforce its rights under this note against eaeh signer individua�ly or against all signers together. 10. Borrower and any other persan wha has obligatians under this Note waive the rights af presentment and natice of dishonor. "Presentment" means the ri�ht to require the Nate Holder ta demand payrnent af amaunts due. "Natice of Dishonor" rneans the right to require the Note Holder to give notice ta other persons that amaunts due have nat been paid. Barrower: Etarrower: Lex Liquor, Inc. -�~, '�3.� 5�c�� F�-� � (..�s t+�cr By: Ekta H. Patel, President W Ekta H. Patel, Individually Date: , 2022 C�WscraWuUk.vWaq�C;lisna�Nra�limmlU'µwl E,I.r.eimgtun Cf,�RPCIRATE VOTE �ex Liquor,Inc. The Baard of pirectors ar I.IC Managers of Entity Name duly vated ta apply ta the l.icensing Autharity af �ex�n�ton ��and the cicy/rown ' Cammonrrveafth of Massachusetts Alcahalic Beverages Control Commission on iz' iK �z°z� �� pate of Meeting Far the follawing transactians(Check a!I that apply}; � New License � Change of Locatia� ��hange of Class t�.4.n��ai i s�bso�+ab � Change torporate Structure;;.e,ca,Piuc) � Transfer of I.icense � Alteratian af Licensed Prernises � �hange of License Typep.e.civar�escauranq ❑ P�edgB Of ColfOtersl{�.r,lkenselSta<k) � ChangeofManager � ChangeCarporakeName � ��,��{�ategoryf�.e.nnalconouw�no.�e�e� ❑ �anagernent/OperatingAgreement � Change of O�cers/ Ghange af pwnershlp Interest � Issuance/Transfer of StackfhJew Stqckholder � �hange af Haurs OlrectarslLl.0 Managers � (llC Members/I.l.p Partners, Trusteesl Q Other�'� � �� Q�hange ai OBA W�, i "VOTED:To autharize Ekta N.Pakel ..��. ,,,,,,. �,,,,,,,,,,,,,, .,,,,,,.,.. Narne af Person to sign the appl�cation subrnitted and to execute an the Entity's behalf, any necessary papers and do all things required to have the applicatipn granted." "VQTEp:To appoit�t Hitendra R.Patel Name of Liquar License Manager as its manager of record,and hereby grant him or her with fuil authority and contrpC of the premises described in the IEcense and authority and cantrol of the conduct of aH business therein as the licensee itself could in any way haue and exercise if it were a natural person residing in the Commc�n+nrealth of Massachusetts." For Corparations ONLY A true copy attest, A true copy attes#, .� � � � A ,,M f /�} „�� . �(.-r orparate Officer jILC Manager Signature orporation Clerk's Si�nature �k �r� �r. Pa�rc�` � (�k-"� E4.i�-�tt`� (Print Name) {Print Name} . . . , "� 0�� . . . . . a� � � . � o' rt � � i a Q�<x•+�o � � , .,� �p ,� ,�" �---�-- . a�� ° ` :. � �u o ; ��'�•�-�'.�v, . . � • O' . 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N LEGAL NOTICE Town of Lexington Select Board In accordance with the requirements of the General Laws, Chapter 138, as amended, pertaining to the issuance of licenses for the sale and service of alcoholic beverages, notice is hereby given that an application has beeli received from Lex Liquor,Inc. d/b/a Lexington Wine & Spirits for a Transfer of Retail Package Store Liquor License and Change of Location to sell All Kinds of Alcoholic Beverages not to be drunk on the premises at 186 Bedford Street, Unit#2. A Public Hearing on the petition will be held remotely via zoom.us, Webinar ID: 87099963292,Passcode: 717503 on January 24, 2022 at approximately 7:00 p.m. Jill I. Hai Chair Select Board Please insert in the January 13, 2022 Lexington Minuteman. Send tear sheet and bill to the Select Board Office, 1625 Massachusetts Avenue. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Liquor License - Change of DBA - 55 Pearl Investment LLC d/b/a Whislcey and Wine Le�ngton, 55 Bedford Street ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair L2 SUMMARY: 55 Pearl lnvestment LLC, located at 55 Bedford St�eet, has submitted all the necessas-y paperwork needed to reguest a change of their D/B/A name from Busa Wine & Spirits to Whiskey and Wine Lexington on their All Alcohol Package Store Liquor License. SUGGESTED MOTION: Motion to approve the 55 Pearl Inveshnent LLC application for a change of D/B/A to amend their AllAlcohol Package Store Liquor License to 55 Pearl Investment LLC d/b/a Whiskey& Wine Lexington, 55 Bedford S treet. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON ACENDA: 2/7/2022 7:20pm ATTACHMENTS: Description Type ��a��z�rn��s;cm4,e A.rr�r�u��Vu��mrtf�,�>�slr��an�rm u�ri�Q,�6tama a�,�ru��1L��rr�1L,i�uz�,u' ❑ Ilirx2;Vi�u�;fV�anna;niEn( n_;da:.t;irusa; �� The Commanweatth afMassaeJ�usetts Alcaholic Beverages Controt Comrnissivn 9S Fourth Street,Suite 3, Chelsea,� aarsaa.�s$ www.massgav/abcc APPlICATION FC►R AMEIVDMENT-Chan�e af Business Entity Infarmation p Change of Corporate Name p Chan,�e af Carpara#e Structure p Change of DBA + Payment Receipt * Payment Receipt(Req.for Chg of Corp Name oniy) * Manetary Transmittal Forrn • Manetary Transmittal Forrn • DOR Certi�cate of Goad Standing • DOR Certificate of Good Standing(Req.fpr Chg af Carp Name ' aUA Certificate of Compliance onlyj • Change of Cprparate Structure Application • pUA Certificate af Campliance (Req.for Chg of Corp Name only) • Vote of the Entity • Change of Corporate NarneJDBA Application • Business Structure Documents • Vote of the Entity � If Sale Praprietor,Business Certificate • Business Structure pacuments • If partnership,Partnershlp pgreement • tf Sole Proprietor,Buslness Certificate * If corporation or ILC,Articles of Organixatfan • If partnership,Partnership Agreement from the 5ecretary of the Commanwealth • If corporation ar LLC,Articles of Organizatian 1. BU S ENTITY INFC?RMATION Entit Name Municipafity ABCC Litense Number SS Pear)Investment LLC Lexingtan 90072-PK-0612 __� ..................... P ease provide a r►arrative averview of the transadion{s)being applied for. Change of DBA fram Busa Wine&Spirits ta Whiskey 8,Wine Lexington APP'LICATI4N CONTACT The application contact is the person v+rha shoufd be contacted with any questians re�ardPng this application. fVame Title Emaf) Phone Nikuf Patel �___—� �Manageraf Record � niku!@jamsan.us �� 617-633-1463 2 CHAfVGES TO BUSINESS ENITIY INFG►RMATItJN L�st-Approved Carporate Name: � ^ � � 2�.Change af torporate Name Requested New Carporate Name: � Last-Approved bBA; Busa Wine&Spirits ......� _� 2b.Chanqe of OBA ........................... Requested New OBA: Whiskey&Wine LexMgtan_ _� ��,�.�l9��`�ar��t� ��re, Last-Approved Corpqrate Structure �' w_� LLC,Corporation,5ole Proprietor,etc ,__, `_„_„^� Req�ested New Corporate Structure Signature: ,^, ^ Date: 01/11/2d22 �_�—^� Title; Manager APPLICANT'S STATEMENT �� Hicesh Patel � the: �sole praprietor, � partner; �corparate principal; � LLC/L�P manager Authorized Signatary of 55 Pearl Investment LLC Name pf the EntityJCorporatian hereby subrnit this applicatian Shereinafter the"Application"),to the local licensing autharity(the"�LA")and the Afcoholic Beverages Control Cammission (the"ABCC'and together with the LLA collectively the"licensing Autharities")for approval. I do hereby declare under the pains and penalties of perjury that f have persanal knawiedge af the inforrnatian submitted in the Application, and as such affirrn that all statements and representations therein are true tp the best of my knowled�e and belief. I further submit the following to be true and accurate: (1) I understand that each representatipn in this Application is material to the Licensing Au#harities'decision on the Application and that the Licensin�Authorities will rely an each and every answer in the Application and accornpanyin� docurnents in reaching i#s decision; (2} I state that the location and description of the praposed licensed premises a�re in carnpliance with state and tacal laws and regulatians; {3) 1 understand that wh�le the Application is pending,I must no#ify the Licensing Authorities af any change in the information subrnitted therein. I understand that failure to give such notice to the Licensing Authorities may result in disappraval of the Application; (4) I understand that upon approval af the Applicatipn,I must notify the Licensing Authorities of any char►ge in the ownership as appraved by the Licensing Autharities. I understand that failure to give such notice to the Licensing Authorities may result in sanctipns including revocation of any license for which this Application is submitted; (S} I understand that the licensee will be bound by the statements and representations made in the Application, including, but nat limited to the identity of persons with an awnership or financial interest in the license; (6) I understand that all statements and representations made become conditions af the license; (7) I understand that any physical alteratians tn or changes ta the size af the area used for the saie,delivery,starage,or cunsumptian af alcahalic bevera�es, must be reparked ta the Licensing Authorities and may require the prior approval of the E.icensing Authorities; ($} I understand that the licensee's failure ta aperate the licensed premises in accardance with the sta#ements and representations made in the Applicatian may result in sanctions,including the revocation of any license far which the Application was submitted;and (9) I understand that any false statement ar misrepresentation will constitute cause for disapprdval of the Application or sanctions including revocation af any license for which this Application is submitted. (10) I confirm that the applicant carporatian and each individual listed in the ownership section of the application is in �oad standing with the Massachusetts Department of Revenue and has compfied with all laws af the Commanwealth relating to taxes,reparting af errtployees and contrartors,and withhalding and remitting of child support. Signature: . . Date: 01/11/20Z2 �� Title: Manager ENTITY VOTE The Baard of Directars or LI.0 Managers of 5�peart Investment LLc Entity Name duly voted#a apply ta the Licensin,�Authori#y of �exington ��and the Ciry/Town Comrnonweal#h of Massachusetts Alcoholic Beverages Control Commission on o��i�az� � Dat�af Meeting Forthe foilowing transactians{Check all that apply): �Change Carparate Name �ChangeCorporate5truduret+.c.co�,ruc1 Q Change of a8A � Other "VC}TED:Tp authorize Hit�sh Patel Name of Person to sign the applicatian submitted and ta execute on the Entity's behaff,any necessary papers and do all things required to have the applicatian granted.'" For Corparations 4NLY A true copy attest, A true copy attest, Corpara e t7fficer/I.I.0 Mana�er Signature Corporatian Clerk's Signature �� '�� {print Name) (Print Narne) The Common�vealth of Massachusetts P'�`t�°'�" Alcoholic Beverages Contral Commissiao 239 Causeway Street Bastan,MA 02114 WWW�,�I+'��;a��--�^'�'��VI_ ��'� RETAIL ALCQHOLIC BEVERAGES LICENSE A.PPLICATIdN MONETARY TRAI�SMITTAL FORM f'&,!�'�OI'�RD.,eWM....J�k'•ll•,LL'U„J�1''tl �9'1411�'W„k'W �..r0.,# �;RI�,",.V,�'{'I��.II�{�Ip.�µ�.°��.q''WJ'Yw^"U!,elll�°�U.`��p m 4"UWP'w ILL NII:'�aIX,�ll'y u�'b�6'M..M�!"CIU.'.,II4,A�g J"Po,�"M10.,��;�PVK�W.IIiII�F'�y16 lll d'R",OL1�' rck�af 'k k"Uqt'°�,� ��.�nl� � III�',.I�C��uVCV��.�� ..III"@"NI�_�II��°�h". REVENUE CUbE: RETA CHECK PAYA$LE TO ABCC 4R CONIM4NWEALTH OF CviA: NO FE� A.B.C.C. LICENSE NLIMBER pF AIV EXISI7NG LICE�lSEE,CAN BE OBTAiNED FR0141 THE�ITY 072-pK0612 > 90_____ ..............� LICENSEE I"�IAME: SS Pearl Investrnent LLC ADbItESS: SS Bedfard Street CITYJTOWN: Lexington .............._� S'['ATE� ZIP C4DE 02420_ ..........—� �1' I� A�TIOIV TYPF�p� �ap.�hp,.�wO rala.,o..f frsnenetinnal• � Change of Haurs � Change af DBR It ��G.�.A AM,J W�,..�W�,+y��.d �...A��,:a Y.,.�✓��tl�'��.Ili ��.M...Y y��W YA �N Ww,M 6'�� W..,r'�v� A��l W��.N'e•�v N'�d A4 Y R..d n�M1 Ip'».�M 4✓ D�ry��'N�,��A V��V�M�� II N.A�M..d 1f"�.��.�f� �� ,��_� ��°� �...� � �.��-�, ��1�--�'��'w�"U�� `�a...��"��I��'�..,��:°, � �,,�.,� ��lE��_,��."'�'�� 1"�� .�`"��.,� ��...D��'�:.��II!�°�,�� b��:��s��"�"� �."�:�n ALCtJHC►LIC BE�ERAGES CUNTROL Ct�M1VIISSION P. tJ. BOX 3396 BC)STON, MA �2241-3396 MA SOC Filing Number:202132681890 Date: 2/19/2021 2:58:Q0 PM �,�� 4 ,��, The Commanwealth of Massachu�etts r��u�F�:ssoa.ao 4 �.��R '�' Will�am Francis Galvin �. � � '�i� �� Secretary of the Commonwealth,Corparatians Diaision ;', � �� One Ashburton Place, l7fh floor (, '�'�r�,,, �;w�'� Baston,MA 42108-1512 ,; ��° �r�.��"' Telephane:{617)727-9b40 « • « j ); � , i t �W�� Identiflcation Number: 0014$915� �, c 1.The exaat name af the pmlted Ilability company Is: 55 PEARL INVESTMENT LLC ; � 2a.Locatian ai its principal aHice: � � No.and Stre�t; SS BEI)FORD ST1tEET `' i� �I �o� City ar Town: LEXINGTON State:MA Z�p: Q2420 Counriy:USA �;� 2b.Stree!addna�s of the offiee M the Carnmonweatth at wMch the records wil!be maintained: f�� t j; ; No.and Street: 55 BEDFOILD STI�ET t; City or 7own: LEXiNGT4N State:MA Zip: 02420 Caunkry: USA ;!, ;� 3.The general charaeter of buslness,and if#he Iimited Ilabillfiy company is organlzed ta render professionat r servlae,the service to be rendered: TO()WN AND OPERATE A RETAIL LIQUC7R STQRE AND SNALL BE P�RMITTED TO PEFORM A . NY ACT PERMITTED UNDER THE LAWS C!F THE Gt7MMOl�fWEALTH QF MASSACHUSETTS ;`, �r �� 4.The latest date af dissolution, if specifled: S.Name and address of tha Resident Agent; Name: RAVI PATEL :J''; Na.and Street: 55 BEDFG►RE}STREET �ity or Tawn: LEXINGTQN State:MA Zip: 02420 Country:i.7Sp 1, ftAVl PATEL resident agent of the above lir»ited ifabllity campany, consant ta my appaintment as the ;;li rssident agent of the a�bove limited ifabflity company pursuant to G. L.Chap;er 156C Section 1Z. 6.The name and business address of eaeh manager, if any: Title Individua!Mame Addl"888(no PO Bax) First,Middle,Last,Suffix Addreas„Giiy or Town,State,Zip Cade �' MANA�t3ER FtAVI PAT�� t� S5 BEOFCIRD STREET �EXINGTON,MA 02428 USA 7.The narne and business address of the persan{s)in addition to the manager{s},autharized to execute dbcuments to be filed rvith ths Corparatlons Division,and at ieast one person shall be named if there are no ' managers. �� Tltle (ndividuel!Name Address(no Po aox) First,Middle,Last,Suffix Address,City or Town,Stete,Zip Code 30C SIGNATCIRY RAVI PATEI. 65 BEDFORO$TREET " � LEXINOTON,hqA 02420 USA I@� ' 8.The�ame and business address of the person(s)authorizad to exe+cate,acknowledge,deliver and reGord � � any recordable lnstrument purpo�ting to affect an interest in�eal property: �„� �� Title Individual Name Address{no Po Box) y Fl�rst,M��idl�,last,Suftix Address,City Qr Town,State,2ip Code �' � REAV.PROPERTY RAVV pATEL Sg BEpFORD$TREET �' f LEXINCaT4N,MA 02420 U8A ,, , �l - 9.Addltional ma�tters: It� i �; p� �' SIGNED UNDER THE PENALTIES OF PERJURY,this 19 Day of February,Z421, "� �� ATIKUL PATEL �� n (The certifacate must be si,gned by the person forming the LLC.) � I z, �;, i � k� u! �! � r; �2001 •2021 Cammonweadth ot Masseohusetts � /Wp Rights Reaerved �r?. y ;,; .. .��; .,,,,.�,.�,,, �„� �:��, �� .�„ � ��,, , �,n:,,7 .,ti.o.,,m„m�:.: _..� �. . �� ....,.ww..,_ , , �. � M,i,a,,, . � ,,�li,�� , , oa,..�.,.,.�-�<� �,...,.. ,�,.,,. ,,�.,�„ ,,,,,, MA SOC Filing Number: 2Q2132681$9Q Date: 2119/2021 2:58:00 PNA THE COMMCENWEALTH (�F MASSACHUSETTS I hereby certify that,upan examinatiaa of this document, duly submitted ta rne, it appears that the provisians af the General Laws relative to carporatians have beea complied with, and I hereby approve said articles; and the �ling fee having been paid, said articles are deerned to have been filed with me an: February 19, 2021 02:58 PM • • / WILLIAM FRANCIS GALVIN Secretary af the Commorxwealth MA SOC Filing Number: 202133925560 Date: 2/24/2021 3:08:p0 PM �,�. ,;r The Cornmanwealth of Massachusetts MlnimumFee:sloo.on � � �,�"�� '� '�°,� WiHiam Francis Galvin :, � � �' �; � � � � S�cretary af the CarnmonwealCh,Corporations Division �; �, , �� ,� One Ashburton Place, 17th floor ; ; �a�� ,�`� Boston,MA 02108-1512 '` ��"�° ��.:��'►*�� Tetephone: (bl7)727-9640 ' �'� . � E: � ��' ° Identification Number: Op148915? �;; �f, �� The date of filing of the original aertifiaate af organixatlon. 2�19�2021 ' rI � 1.a.Exact name crf the limlted fiab!lity aampany: SS PEARL INVE5TMENT LLC a' �� f; i� j� � 1,b,The exaat name of the Ilmited Iiabiltty campany as emenderl, Is. 55 PEARL Il�i'VESTMEN'�'LLC �pi �r' ,� , 2a.l.ocatian of Its principaf affice: � No.and Street; 55 BEDF'(JRI)ST'REET �''�� City ar Town: LEXINGTON State: MA zip: 0242Q Country:USA ��;� � r 3.As am�rnded,;he general aharacter of bu�in+�ss,and if the limited ifability aarppa�ny Is arganized to rend�er �' � professlanal servlce,the service to be rendered: 1 l ;; 4.The latest dats of dis$alution,if�pe¢ified: i? 5. Name and address af the Resldent Agent: hlame: RAVI PATEL ,' No.and Street: 55 BEDFORI7 STREET City or Town: LEXINGTON State:MA, Zip: Q2420 Country:USA 6.7he name and busin�rss address+�f ea�ch manager, ifi any: �� , Title Individu&I Name Address(no Po eox� �' Fir3t,Mlddle,Lsst,Suffix Addre�s,City or Town,State,2ip Code MANAC'aER HITE8H PATEL `f 56 gEDFCIRD STRE�T LEXINGTdN,MA 02424 USA i! ;i �� T.The name and business a�ddress of the person{s)In addltion to tbe manager(s),authorized to execute ��' documents to be flled with the Corporationa Dlvision,and at least one persan shall be named if there are na r managers. Title Individual Name Addt'ess(no Po Box? Firai,Middle,Last,Suftix Address,City or Town,SYate,Zlp Code j:� 50C 5IGMATORY HITESW PATEL 55 BEDF012D 3TREET 1' LEXINGTON,MA p2A2Q USA ''r 8.The name and businea�s address qf the person(s}authorized to execute,aaknowledge,deliver and record any recordable instrument purparting to affect an Intere�t in real property: Tltle Indlvidual N81me Addres��rra po Box) � Firat,Middie,Last,SuNix Address„Gity or Town,State,Zip Coder �� REAL PFC<7P'BRTY HITE3H PATEI. SS BEDFOFCD S7REET �; I.EXINGTpN,MR 0242p USA d r� J; I� 9.AddiNona!matters: '1 � �� 10.3tate the amendments to the certifiCate: z� ; REMOVED RAVI PATEL�'ROM SBCTIONS 6 '7 8 AND REPLACED WITH HITESH PATEL � � r � � '11.Th�amendme�t certificate shall be effeative wh$n filed unless a later effeaHva date i�specified: ;; II� Ji tl � ' SIGNED UNDER THE PENALTIES Q�PERJURY,this 24 Day of February,2021, �; � HITESH PATEL,Signature of Aatborized Signatory. �°` � � i " � �i 4001-2d21 Comma�weslkh pf Massechueetts � � Ap Righis 12eserved ); '� .,..,,w.,, �u,,,,,rt�� .,�.�P,,, �� .. ....��n� ...��,.., �� ...,�.,,P ,,,, ,w��.; .m �,,,..we,�......, , . ��e��,.. � ...,.�.:a �ti�,m ,,..., ,:....�:v� ,.,m�.,,.� MA SOC Fifing Number: 20213392556� Date: 2/2412Q21 3:0$:OQ PM THE CfJMMONVVEALTH 4F MASS�CHUSETTS I hereby certify that,upan examination of this document, duly submitted to me, it appears that the provisions of the General Laws relative to corporations have been complied with, and I hereby apprave said articles;and the filing fee having been paid, said articles are deemed ta have been filed with me an: �ebruary 24, 2021 03:08 PM - r .�%�.�:�. ✓� -�--� WILLIAivi FRANCIS GALVIN Secretary af the Cammonwealth AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Grant of Location for Verizon- 3 Reed Street ITEM PRESENTER: NUMSER: Bill Wallace, Verizon Representative I.3 S UM MARY: Hearing for the request from VERIZON NEW ENGLAND, INC. and NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY request pern7ission to locate poles, wires, cables and f�tures including the necessary anchors, guys and other such sustaining and protecting f�tures to be owned and used in common by your petitioners, along and across the following public way or ways: . Reed Street o Install one (1) JO pole, P.82/SA on the southerly side of Reed Street at a point approximately 75' northwesterly from e�sting pole, P.82/5, located on the southerly side of Reed Street. This work is part of the project to provide underground electric service to 186 Bedford S treet. The Engineering Department reviewed the request and have no objection to the petition and mdicated that Verizon would need to get the necessary Engineering permits since Reed Street is under a moratoriuin. Abutters notices were mailed as required. SUGGESTED MOTION: Move to a Grant of Location VERIZON NEW ENGLAND, INC. and NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY to locate poles, wires, cables and f�tures including the necessary anchors, guys and other such sustaining and protecting fixtures to be owned and used in common by your petitioners, along and across the following public way or ways in the Town of Lexington as follows: o Install one (1) JO pole, P.82/SA on the southerly side of Reed Street at a point approximately 75' northwesterly from existing pole, P.82/5, located on the southerly side of Reed Street. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 7:25pm ATTACHMENTS: Description Type L� Ua:��irQ,iui ti�„c��i az1Y ILckcaatnt�cc�'etatnas�c'o �t�lk.ui�r Ml��iri�l ❑ �a,�py�r�`ie�ai�c°a:ft yuls��atcd4>�d�i�tud;c V'�ra;Vc�u�r Mldtba�uitiat Karen Levesque ��j � Right of Way Manager � 85 High Street,3�d Floor Pawtucket, RI 02860 Office 774-409-3170 Mobile 774-504-1279 Karen.levesque@one.verizon.com January 6, 2022 Lexington Select Board Town Office Building, 2"d Floor 1625 Massachusetts Avenue Lexington, MA 02420 RE: Petition for Verizon job # lA5CE6S Reed Street, Lexington,MA Dear Honorable Select Board: Enclosed find the following items in support of the above-referenced project: 1. Petition; 2. Petition Plan; 3. Order; 4. Abutters. A Public Hearing and notice to abutters is required. A Verizon representative will attend the Public Hearing. Should any questions or comments arise concerning this matter prior to the hearing,please contact me at 774-409-3170. Your assistance is greatly appreciated. Sincerely, /�G�,�1.� ,L�.4=c�c�2 Karen Levesque Right of Way Manager Enc PETITION FOR JOINT OR IDENTICAL POLE LOCATIONS January 6, 2022 To the Select Board In LEXINGTON, Massachusetts VERIZON NEW ENGLAND, INC. and NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY request permission to locate poles, wires, cables and fixtures including the necessary anchors, guys and other such sustaining and protecting fixtures to be owned and used in common by your petitioners, along and across the following public way or ways: Reed Street: Install one(1)JO pole,P.82/5A on the southerly side of Reed Street at a point approximately 75' northwesterly frum existing pole,P.82/S,located on the southerly side of Reed Street. This petition is necessary to provide new services on Reed Street. Wherefore they pray that after due notice and hearing as provided by 1aw, they be granted joint or identical locations for and permission to erect and maintain poles, wires and cables, together with anchors, guys and other such sustaining and protecting fixtures as they may find necessary, said poles to be erected substantially in accordance with the plan filed herewith marked-VZ N.E. Inc. Plan No. lA5CE6S Dated December 17, 2021. Also for permission to lay and maintain underground laterals, cables and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as each of said petitioners may desire far distributing purposes. Your petitioners agree that space shall be reserved and maintained for the limited purpose of attaching one-way low voltage fire and police signaling wires owned by the municipality or governmental entity far public safety purposes only. VERIZON NEW ENGLAND INC. By Karen Levesque - ager-Rights of Way Dated this Fth day of�lani iar�i�2022 NSTAR ELECTRIC COMPANY DB/A EVERSOURCE ENERGY BY�^�"� � Right of Way Re rescntative Dated this 6th day of ��n��,2022 Page 1 of 1 q�,��!�� PETITION PLAN "� 11 LEXI NGTON 1A5CE65 MUNICIPALITY VZ. N.E. INC. NO. VERIZON NEW ENGLAND,INC AND NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY DATE : DECEMBER 17,2021 SHOWING PROPOSED PLACEMENT OF ONE NEW JO POLE ON REED STREET � \ '� 23 Reed St i� MBLU:65//179// i� \ i i . � i i i \ i \ 'l .\ \ .\ \ 186 Bedford St � MBLU:64//68// 47 Hi II St �� •� MBLU:58//27A// i � � '\ �� \ / \ � / \ i� / '\ i� � '� JO Pale,P.82/SA � to be placed �� i' 24ReedSt �� MBLU:65//11// �•�� 19 Reed St �� MBLU:64//63// i \ �/ ��; ExistingJO \ � � � Pole P.82/5 •� / � � to Remain / � \ / \ A /� '\ �fj(�� \ 1 Candlewicl<CI \ ` O \ MBLU:65//10// '� s�jp � \ F�t`� �� .I . / �. � �L� " �� LQ'�OL�� v LEGEND NOT TO SCALE PROPERTY LINE � EXISTING JOINTLYOWNED POLETO REMAIN EDGE OF PAVEMENT � pROPOSED NEW JOINTLY OWNED POLE TO BE INSTALLED EDGE OF ROADWAY NOTICE TO ABUTTERS January 28, 2022 You are hereby notified that a public hearing* will be held at approximately 7:00 p.m. on Monday, February 7, 2022 at the Select Board's Meeting, being held remotely via a Zoom Webinar: zoom.us, Webinar ID: 812 2212 7205, Passcode: 950215 , upon the petition of Verizon New England for the following: Reed Street: Install one (1) JO pole,P.82/SA on the southerly side of Reed Street at a point approximately 75' northwesterly from existing pole, P.82/5, located on the southerly side of Reed Street. requesting a Grant of Location for poles, wires, cables and fixtures including the necessary anchors, guys and other such sustaining and protecting fixtures to be owned and used in common by petitioners, along and across the following public way or ways of said Town: Kim Katzenback Executive Clerk Select Board Office *Public comments fo�the Select Board Meeting can be emailed to selectboara'(a�lexin�tonma.gov by 2:00 p.m. Monday, February 7, 2022; or Members of the public viewing the remote meeting webina�on Febr~ua�y 7, 2022 at approximately 7:00 p.m.frorn their computer or listening by phone can comment ditring the public comment portion of the hearing. Notice seyzt to: RICHARD JOBLING &ELIZABETH THE XIE WANG TRUST HARTMANN KUN XIE&J1NG WANG, TRUSTEES 1 Candlewick Close 23 Reed Street Lexington,MA 02421 Lexington,MA 02421 PAUL KOMAR&BEVERLY B. BYERS 186 BEDFORD STREET LLC 24 Reed Street 189 Bedford Street Lexington,MA 02421 Lexington,MA 02420 LEX]NGTON GOLF CLUB REBECCA A. &THEODORE R. WETLER PO Box 177 19 Reed Street Lexington,MA 02420 Lexington,MA 02421 q�,��!�� PETITION PLAN "� 11 LEXI NGTON 1A5CE65 MUNICIPALITY VZ. N.E. INC. NO. VERIZON NEW ENGLAND,INC AND NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY DATE : DECEMBER 17,2021 SHOWING PROPOSED PLACEMENT OF ONE NEW JO POLE ON REED STREET � \ '� 23 Reed St i� MBLU:65//179// i� \ i i . � i i i \ i \ 'l .\ \ .\ \ 186 Bedford St � MBLU:64//68// 47 Hi II St �� •� MBLU:58//27A// i � � '\ �� \ / \ � / \ i� / '\ i� � '� JO Pale,P.82/SA � to be placed �� i' 24ReedSt �� MBLU:65//11// �•�� 19 Reed St �� MBLU:64//63// i \ �/ ��; ExistingJO \ � � � Pole P.82/5 •� / � � to Remain / � \ / \ A /� '\ �fj(�� \ 1 Candlewicl<CI \ ` O \ MBLU:65//10// '� s�jp � \ F�t`� �� .I . / �. � �L� " �� LQ'�OL�� v LEGEND NOT TO SCALE PROPERTY LINE � EXISTING JOINTLYOWNED POLETO REMAIN EDGE OF PAVEMENT � pROPOSED NEW JOINTLY OWNED POLE TO BE INSTALLED EDGE OF ROADWAY AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update on Police Station Building Project PRESENTER: ITEM NUMBER: Jeff McElra�y,AIA, Principal, Tecton Architects L4 SUMMARY: Tecton Architects will provide a presentation to the Select Board with the following updates regarding the Lexington Police Headquarters Project: . Temporary Police Bid Results . 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'� ;.w � i',;�" 1 Ua�rJJ „� � .i a.� � � ,� �,,� �' ,c» � e�" an � ��§`�� , " � '�, r'c � �y a� � � �',� ia'"� "�d � � � � �"—' � ,u c �s ; �' ,� ° `� �"" �, e ar^ `°x � �, "��, � u� a�wa �� c� � � '" � c"� � � � � °; � � � � � �� ' � � �. �.. .. � � m w:.," c�"a r.� '� r� �'.I�n r.rr °'.��' � � � r� � .�, � ' c�„ cw w:; AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2022 Annual Town Meeting & Special Town Meeting 2022-1 PRESENTER: ITEM Todd Rhodes; Mike Cronin, Director NUMSER: of Public Facilities; Matt Daggett; Board Discussion LS S UM MARY: Todd Rhodes, Member of the Sustainable Lexington Committee, will be in attendance at the meeting to present an article for 2022 Annual Town Meeting on behalf of the Sustainable Lexington Committee: Amend General Bylaws - Reporting, Disclosing, and Assessing the Energy and Water Use of Large Buildings. Mike Cronin, Director of Public Facilities, will be in attendance at the meeting to present an article for 2022-1 Special Town Meeting:Appropriate far Police Station Construction. Matt Daggett will be in attendance at the meeting to present his citizen article for 2022 Annual Town Meeting: Appropriate for Nexus Studies. The Select Board will discuss the potential for a Select Board Report at Annual Town Meeting and assign sections of the report to Select Board Members for writing purposes. The Select Board will assign its members as article presenters for Annual Town Meeting discuss articles and start to take positions. 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O � � � U � V � w � � � � � � � N � �0 � � cn � N � � �0 O ��; �; . . . . . . � / Town of Lexington Motion 2022 Annual Town Meeting ARTICLE 31 AMEND GENERAL BYLAW - REPORTING, DISCLOSING, AND ASSESSING THE ENERGY AND WATER USE OF LARGE BUILDINGS NTOTION: That the Code of the Town of Lexington be amended by adding a new Chapter 20, "Buildings, Energy Use"as follows; Further,that$70,000 be appropriated to administer the reporting and disclosure detined in such code and that such amo�unt be raised in the tax levy: Section 1. Definitions For the purposes of this section,the following words shall have the following meanings unless the context clearly requires otherwise: "Commercial building", a building or multiple buildings on a pai�cel of which not less than 50 per cent of the gross floor area,including hallways or other common space,but excluding paiking,is used for commercial,retail, offfce,professional, educational or other nonresidential purposes, or some combination thereof,or any grouping of commercial buildings designated by the Town as an appropriate Reporting Unit for the purposes of this section;provided,however,that "Commercial building" shall not include a building owned or leased by a municipal, state, or federal agency. "Energy", electricity,natural gas, steain,hot or chilled water,heating or fuel oil,propane,on-site renewable energy, or other products used for heating, cooling,lighting, or water heating,or for powering or fueling other end uses. "Energy use benchmarl�ing tool",the ENERGY STAR Portfolio Manager, an online energy use benchmarking tool used by the United States Environmental Protection Agency for reporting and managing the energy performance, water eff'iciency and Greenhouse Gas Emissions of buildings, ar some other tool capable of; (i)perfarming all the functions relevant to compliance with this section; (ii)allowing for reporting by third parties, including but not limited to, gas distribution and electric distribution companies; and(iii)exchanging information and data with the ENERGY STAR Portfolio Manager. "Greenhouse gas," as defined in M.G.L. c. 21N. "Gross floor area", as defined in Town of Lexington Zoning Bylaw Chapter 135-10.1 Town of Lexington Motion 2022 Annual Town Meeting "Reporting Unit,"a building or buildings that meet(s)any of the following criteria: (1)buildings owned or leased by the Town, (2)as of May 15,2022 a parcel with one or more buildings of not less than 25,000 sq. ft.with residential or commercial uses or a combination of residential and commercial uses, or(3)A parcel with one or more buildings having 25 or more total individual dwelling or commercial units, or some combination thereof.In the case of criteria(2) and(3) above,where there is more than one building on a parcel,the Town may designate the entire complex of buildings as the"Reporting Unit,"or may designate one or more buildings as separate "Reporting Units." "Owner,"the owner of record of a Reporting Unit, or a designated agent thereof, including,but not limited to,the association or organization of unit owners responsible for management in the case of a condominium,the board of directors in the case of a cooperative apartment corporation, the t��ustees or governing body in the case of a not-for-profit entity and the net lessee in the case of a building subject to a net lease with a term of not less than 49 years, inclusive of all renewal options. "Residential building", a Reporting Unit on a paccel of which not less than 50% of the gross floor area, including hallways and other common space serving residents,but excluding parking, is used for dwelling purposes, or any grouping of residential buildings designated by the Town or a municipality as an appropriate Reporting Unit for the purposes of this chapter. "Tenant",any tenant,tenant-stockholder of a cooperative apartment corporation, or condominium unit owner. Section 2: Reporting and Disclosure Requirements (a)The Town shall undertake energy use benchmarking to determine whether each Reporting Unit utilizes more or less energy, and emits more or]ess greenhouse gases, than Reporting Units of comparable size, occupancies and uses, and to inform a town-wide analysis of energy use trends and opportunities to increase energy efficiency and reduce Greenhouse Gas Emissions.To conduct the benchinarking,the Town shall designate an energy use benchmarking tool. (b) (1)To administer this section,the Town shall use building types and occupancies defined by 780 CMR The Town inay designate subcategories within each building type and occupancy, and may establish different reporting requirements for each subcategory. In establishing reporting requirements, the Town may consider whether tenant-occupied units or spaces are separately metered. 2 Town of Lexington Motion 2022 Annual Town Meeting (2)Not later than May 15 of each year,beginning in 2023,the Owner of each Reporting Unit shall use the energy use benchinarking tool to accurately report to the Town, or cause to be accurately reported to the Town,the Reporting Unit's energy use, any electricity suppliers' energy labels(i.e., electricity source), any retired Class I Renewable Energy Certi�icates (RECs) for the previous calendar year, and any building characteristics determined by the Town to be necessary to establish the absolute and relative energy use of the Reporting Unit. The Owner of a Reporting Unit subject to this section may authorize a gas or electric distribution company or other third party to report building-specific data to the Town,provided,however,that such authorization shall not relieve an Owner fiom compliance with this section. (3) An Owner of a large Reporting Unit with separately-metered and tenant-occupied units shall request the electric and gas dish-ibution companies to provide the aggregate energy consumption of all meters in the Reporting Unit, including tenant-occupied units and separately-metered units. If the electric and gas distribution companies do not provide the requested information, the Owner shall annually request from each tenant of the Reporting Unit all information necessary to comply with the requuements of paragraph (2). (4) An Owner may request that the Town extend the Owner's deadline to provide a required report for good cause shown. (5)If an occupied Reporting Unit subject to the requirements of this section is transferred,the buyer shall make reasonable efforts to report energy use information for the Reporting Unit for the entire calendar year, if practicable. (c)Not later than October 1 of each year, the Town shall make available on its website energy use infonnation and data for the preceding calendar year for each Reporting Unit. For each Reporting Unit,the infarmation made available shall include,but not be limited to: (i) the address of the Reporting Unit and building ID(s) for all buildings within the Reporting Unit; (ii) the Owner of the Reporting Unit; (iii) total square footage; (iv) building type and principal use(s); (v) the Reporting Unit's total energy use in kBTU and energy use intensity in kBTU per square foot; 3 Town of Lexington Motion 2022 Annual Town Meeting (vi) the breakdown of the Reporting Unit's energy use and energy use intensity by electricity, gas,renewable energy, and other sources; (vii) water usage; and (viii) the Reporting Unit's total Greenhouse Gas Emissions intensity in kg COze per square foot. The Town shall utilize such practices as are necessary to prevent the public disclosure of personal information regarding owners and tenants, and maintain a quality assurance process to improve the accuracy and completeness of the available information. The Town shall provide owners with the opporiunity to submit contextual information related to energy use in their Reporting Units and shall disclose such information on its website upon request by the owner. (d) The Town shall prepare an annual comprehensive report on the energy performance of Reporting Units utilizing the information and data collected pursuant to this section. The report shall include,but not be limited to,an analysis of energy perfonnance, Greenhouse Gas Emissions, and energy sources by building size,occupancy, and use. The report shall also include,when available, energy performance and Greenhouse Gas Emissions over time. The report shall be posted on the Town's website. (e) On the basis of the comprehensive reports prepared by the Town,the Town shall conduct an annual review of trends in the energy performance of Reporting Units and recommend changes to laws,regulations,policies, and programs to achieve Greenhouse Gas Emission reductions. Section 3: Enforcement Owners of Reporting Units failing to comply with the energy use reporting and benchmarking requirements of this section or knowingly providing false or incomplete information to the Town shall be subject to a fine in an amount not to exceed$300 pursuant to M.G.L. c. 40, § 21D and � 1-6 of the Town's Code of Bylaws,provided that no Owner shall be fined far a failure to report data it has not been able to obtain froin a Tenant ar electric and gas distribution company,where the Owner has demonstrated it has inade a good faith effort to obtain that data.Each day of noncompliance shall constitute a separate violation per day of noncompliance for Reporting Units. (02/02/2022) 4 ARTICLE 2 APPROPRIATE FOR POLICE STATION CONSTRUCTION To see if the Town will vote to raise and appropriate a sum of money for the design and construction of a new Police Headquarters,located at 1575 Massachusetts Avenue,including the payment of costs of demolition, architectural and engineering services, original equipment, furnishings, landscaping, paving and other site and traffic improvements, temporary relocation, and any additional costs incidental or related thereto; and to determine whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing or by any combination of these methods; or act in any other manner in relation thereto. (Insertecl by the Select Boa�d) FLTNDS REQUESTED: Unknown at press time DESCRIPTION: The funds requested by this Article will be used for the design and construction, furnishing and equipping of a new Police Station located at 1575 Massachusetts Avenue, including any related site work and temporary relocation costs. 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N � � � � � V � � � O � � >' � •� � � � N � � � � �--� � � � � � ca � � U � � � � � ca � � � � � � �--' � o � � °' � � _ � � .o > � � � V � � x � � � � � o N m � � �U � � L H � � � � � � � � � O � � Q � � � � .� � � � N � � L � N � � Q � � � L � � � � � � � Q � i � � � N O tn � Q � v u � � N � O t� }' N O � � � .� � •� � � �� p � � O C — � � � N +� � � � � C � L t6 O p � � o � ca � �tA U N �, � � � � � a� a� � � � � � U � U � � � � � (n = � O +� (n � 0 � Qc6 � � � .� . . . � N � V � L Q Town of Lexington Motion 2022 Annual Town Meeting ARTICLE 26 APPROPRIATE FOR NEXUS STUDIES MOTION: That the Town appropriate $75,000 for the funding of two nexus studies to guide the implementation of a residential development linkage fee, as defined by special legislation resulting from Special Town Meeting 2020-2 Article 6, and a commercial development linkage fee, as defined by special legislation resultuig from Annual Town Meeting 2021 Article 36; and that to meet this appropriation $75,000 be appropriated from the General Fund unreserved fund balance. 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Playground Improvements- Poured-in-Place Surfaces -$1,459,591 £ Playground Improvements -Hard Court Surfaces - $2,500,000 g. Park and Playground Improvements -Kinneens Park-$200,000 h. Park Improvements - Athletic Fields - Fislce Field- $250,000 i. Lincoln Parlc Master Plan- $100,000 j. LexHAB -Preservation and Rehabilitation-$234,000 ]. LeXington Housing Authority-Vynebroolce Village-Preservation -$160,790 m. CPA Debt Service- $1,935,6350 n. Administrative Budget- $150,000 Article 11- Recreation Capital Article 12d: Transportation Mitigation Article 12e: Replace Pumper Truck Article 12f: Townwide Culvert Replacement Article 12g: Equipment Replacement Article 12h: Sidewalk Improvements Article 12i: Town wide Signalization Improvements Article 12j Storm Drainage Improvement/NPDES Compliance Article 12k: Comprehensive Watershed Stormwater Management Article 12L• Street Improvements Article 12m: Hydrant Replacement Program 02/03/2022 1 Article 12r: Application Implementation Article 12s: Networlc Redundancy and Improvement Plan Article 12t: Scanning- Electronic Document Manageinent Article 13: Water System Improvements Article 14: Wastewater Improvements Article 15: Appropriate for School Capital Projects and Equipment Article 16a: Public Facilities Bid Documents Article 16b: Facility and Site Improvements-Building Flooring program and School Paving Program Article 16c: Public Facilities Mechanical/Electrical System Replacements Article 16d: Municipal Building Envelopes and Associated Systems Article 16e Townwide Roofing Program Article 16f: School Building Envelopes and Associated Systems Article 16g: High School Emergency Funds Article 18: Rescind Prior Borrowing Authorizations Article 17: Appropriate to Post Employment Insurance Liability Fund Article 18: Rescind Prior Borrowing Authorizations Article 20: Unpaid bills (if IP'd) Article 22: Appropriate for Authorized Capital Improvements (if IP'd) Article 23 Appropriate from Debt Service Stabilization Fund Article 29: Accept MGL Chapter 41 Section 1 l0A Article 30: Amend Special Act-Planning Board and Town Meeting Article 32: Select Board to Accept Easements 02/03/2022 2 SELECT BOARD TOWN OF LEXINGTON .�� M� j%'''��"�, f� �, ,,�`�<; '�" , _ / �/ �' , � � �� /' ✓ ° �� o �, �....� ._ ...._....__ ...., � �� ; � � � ��'� � I'��r'' � � � `1�� I �I � � � � � 1 II , „� � � y � C7 � ��`� `� � � �� `�«� \� r..> , � ��r K r.� � � � � � �,. � , �"' � ,� }��"�i��.,��rrw� ,� .. , �,� �,. , � ,,, •� ,._-�� , y�,;_-__ � �...�'" �� fiV� ., �". REPORT TO THE 2021 ANNUAL TOWN MEETING Select Board: Douglas M. Lucente, Chair,Jill I. Hai, Vice-Chair, Joseph N. Pato, Suzanne E. Barry, Mark D. Sandeen Kim Katzenback, Executive Clerk Table of Contents Message from the Select Board Page 1 Year of Unprecedented Challenges Page 2 Budgetary Concerns and Stresses Page 2 Social Racial Equity Initiatives Page 3 Center Streetscape Update Page 4 Municipal &School Building Projects Page 5 Article 42 ATM 2018-Special Permit Residential Development (SPRD) Referral to the Select Board Page 7 Update on recent Home Rule Petitions Page 8 2025: The 250th Anniversary of the Battle of Lexington Page 9 March 2021 Message from the Select Soard The Select Board has prepared this written report to Annual Town Meeting 2021 under Article 2. This report contains an update to Town Meeting on the status of several topics the Board felt would be of interest to Town Meeting Members. These topics include: A COVID-19 update, an overview of Fiscal issues raised this past year, how the Board is moving forward with Social Racial Equity Initiatives, the current status of the Center Streetscape Project, an update on Municipal and School Building Projects, an update on Article 42-Special Permit Residential Development zoning that was referred back to the Board at Annual Town Meeting 2018,status of recent actions at Town Meeting regarding Home Rule Petitions and the progress on the Semiquincentennial Celebration of the Battle of Lexington coming in 2025. Should you have any questions or comments regarding this report, the Board encourages you to get in touch with any member of the Board via email (below) or by calling the Select Board Office (781-698-4580) to schedule a phone meeting. Due to the restrictions surrounding COIVD-19 all five members of the Board have suspended there in person regularly scheduled office hours in the Select Board Office at Town Office Building. • Doug Lucente, Chair: dlucente@lexingtonma.� • Jill Hai, Vice-Chair: ihai@lexin to� nma•gov • Joe Pato: ipato@lexin to� nma• o�v • Suzie Barry: sbarry@lexin tog nma• o�v • Mark Sandeen: msandeen@lexin tog nma•gov Respectfully submitted, Lexington Select Board Douglas M. Lucente, Chair Jill I. Hai, Vice-Chair joseph N. Pato Suzanne E. Barry Mark D. Sandeen 1 Year of Unprecedented Challenges Between a global pandemic, economic crisis, and emphatic calls to address systemic racism, this past year was a year of unprecedented challenges for the Town of Lexington and the Select Board. In March 2020, business as usual changed quickly. The Board's focus quickly shifted to responding to the pandemic. The State of Emergency in the Commonwealth due to the outbreak of COVID-19 forced changes to all municipal business practices. In an effort to help struggling residents, the Board voted to extend second quarter property tax due dates. The Select Board, in conjunction with the Town Moderator, pushed back the date for the March 2020 Annual Town Meeting while alternatives were contemplated on how to proceed. All public meetings were transitioned to a virtual format accessible by the public using the application Zoom so the Town could continue to operate our municipality while adhering to social distancing guidelines. Since March of 2020,all in person Town events have been canceled and many events rnoved to an online virtual platform. In June of 2020 we were able to successfully hold the first virtual Annual Town Meeting in the Commonwealth due to the efforts of the Town Moderator Deborah Brown, Town Counsel Mina Makarious,Select Board Chair poug Lucente,Select Board Member Joe Pato,Town Manager Jim Malloy, Deputy Town Manager Kelly Axtell, Management Fellow Kat Labrecque, Lexingtori s State Representative Michelle Ciccolo, Town Clerk Nadie Rice and many members of the municipal staff. Following on that success we held two virtual Special Town Meetings in October/November 2020 enabling Town government to continue functioning on a close to pre- pandemic timeline. This past year has been quite different in terms of look and feel and the challenges have been great and we are grateful to the entire municipal staff for continuing to adjust to deliver quality and creative services across the board to our residents. We would be remiss if we didri t rnake special mention of the tireless work of the front line staff involved in COVID-19 related efforts and also acknowledge the over 1000 residents that have been diagnosed with COVID-19 including the fifty six deaths (88% associated with long-term care facilities); rnay their memory being a blessing to those they left behind and may we as a community continue to work together to address the challenges of the pandemic. Sudgetary Concerns and Stresses Ongoing budgetar�u concerns: The Select Board is committed to avoiding an operating budget tax override. However,managing operating expenses to align with revenue growth is becoming increasingly challenging and may require realigning the municipal, school, and shared expense budgets in future years. For the past decade, the School Department budget - largely driven by enrollment growth and regulatory requirements-has grown at a faster rate than have Town revenues.The FY2022 School Department operating budget needs are proposed to be met using non-recurring revenues drawn from the Free Cash account and a $500,000 transfer from the Special Education (SPED) Stabilization Fund. Use of these funds for FY2022 will make closing budget shortfalls in future years that much more difficult. 2 ExtraordinarU concerns due to the Covid-19 pandemic Many residents have asked about the effects of the Covid-19 pandemic on the town budget. Despite the constantly changing landscape the Town ended fiscal 2020 in a strong financial position and has remained stable throughout fisca12021. Lexington has continued to see healthy real-estate tax collections. As in previous economic downturns collection rates were minimally affected and, in the past, they bounced back quickly. Property tax collections would most likely be compromised in a protracted commercial downturn where vacancy rates in commercial districts increase significantly and corresponding abatements are granted. At this point we have not seen such changes nor have we seen a reduction in new growth. This may be a factor a year or two frorn now should commercial or residential growth shrink. A sib ificant commercial downturn would hit us harder than some communities with small to non-existent commercial sectors (e.g., Lexington (11.73% of value/ 20.5% of revenue), Lincoln (3.56% of value / 3.56% of revenue) and not as hard as communities with larger commercial sectors (e.g.,Woburn(27.6% of value/ 48.3% of revenue),Cambridge (43.3% of value / 60.8% of revenue)). Unlike some other communities the percentage of state aid for the budget(e.g.,Lawrence (70.2%), Springfield(59.9%),etc.)for Lexington(6.47%)is small.We rely primarily on local revenues rather than state aid. Of local receipts the vast majority are property taxes. We have, however, seen a decline in other local receipts (e.g., hotel/motel and meal taxes, jet fuel fees (Hanscom). These local receipts fell by $234K or 1.4% in FY20 before much impact from the pandemic but are projected to fall about $4.7M or another 28% in FY21. For FY22 we are projecting a return to growth of about 6% or $720K but will still leave us about $4.2M below the FY19 revenue. While this has some impact, this is still a small percentage of the Towri s available revenues for FY22. This loss of local receipts for next year is somewhat offset by the fact the town cut spending on projects near the end of FY20 leaving unspent funds that flowed to our Free Cash account. This can be and is planned to be used to offset some of the shortfalls this coming year and should the pandemic ease and tourism related spending return in a few years leave us close to where we would have expected to be. Our projected state aid for next year (FY22) is essentially flat - which is better than we were expecting during early budgetary planning when we were anticipating cuts. The less rosy side of the ledger is that it is more expensive for us to operate in pandemic mode. School expense projections are based on a substantial return to in-school programs, but it is unclear that we will be able to fully return next year. Should we need to continue fully remote learning or hybrid education our costs for next year are likely to increase and will absorb any wiggle room in the budget. Social Racial Equity Initiatives Diversifying the municipal staff remains a High Priority Goal for the Select Board. In addition, the Board is committed to ensuring that Lexington is a safe,equitable and just community for all. In FY2021 we have taken the following steps toward furthering that goal: 3 � Beginning with the FY22 budget add a municipal position of Chief Equity Officer Reporting to the Town Manager. • Engaged Town Counsel services led by former US Attorney and current partner in Town Counsel's firm, Carmen Ortiz to review our police department policies, and practices and procedures for bias or discriminatory impacts. The review included broad interviews with community stakeholders. Recommendations on opportunities and challenges is expected this spring. Further work will include a similar review of additional town departments. • Engaged All Aces, Inc. to serve as our Diversity, Inclusion, and Equity Transformation (DIET) partner. All Aces, Inc. is working with the Town to conduct a comprehensive assessment, design strategic workshops for community members and professional staff training and create an action plan for long term change. • Created a centralized resource page on the town website for our equity related work and links. https://www.lexingtonma.gov/town-manager/pages/toward-equitable-and-just- communitv � Joined both the Government Alliance on Race and Equity(GARE)and the National League of Cities (NLC) in order to take advantage of their collective Racial Equity resources. • Applied for the Metropolitan Area Planning Council (MAPC) Racial Equity Municipal Action Plan (REMAP) Program grant. • Special Town Meeting 2020-2 adopted Article 8, a resolution to consider racial and other equity impacts in all decisions and planning processes. • Added a standing Racial and Social Equity update item to every regular meeting agenda. • Held a panel discussion on policing, moderated by a Diversity, Equity and Inclusion consultant from Equity and Expectations in September 2020. The virtual event was attended by over 200 residents and was broadcast live on LexMedia. There were over 80 questions received and answered on the topic. The questions a�1d a�lswers are published on the Town website. The Police Department has also prepared a series of videos on the current police services offered to residents. The series of videos are also published on the Police Department page of the Town website. Center Streetscape Update The Center Streetscape project design is complete, the Invitation for Bid (IFB) has been released, and vendor selection is expected to be completed in March 2021. It is anticipated that project construction will commence sometime after Patriots Day 2021 and that the project will take approximately two construction seasons to complete. The Town has hired Environmental Partners to provide full time oversight throughout the duration of the project. The Town has planned for proactive outreach and communication throughout the project to keep residents and direct abutters informed of the construction status. This communication plan includes but is not limited to; maili�lgs, emails, constant contact, and weekly website updates. The Battle Green Streetscape project will be brought to 100% design over the next two years with construction targeted to begin once the Center Streetscape Project is complete. The goal is to have all of the Streetscape completed by fa112024 in anticipation of the 2025 Town Celebration. 4 Municipal & School Suildings Lexington Fire Department Headquarters Construction Start Date: November 2018 Project Completion Date: October 2020 Project Budget: $19,943,700 Funding: STM 1 2017-Article 2/STM 4 2017-Article 4/ATM 2018-Article 13 The Fire Department Headquarters building construction has been completed and the department moved in to their new facility in mid-October of 2020. Visitors Center Start Date: May 2019 Project Completion Date:July 2020 Project Sudget: $5,100,000 Funding: ATM 2017-Article 18/STM 2017 3-Article 8/ATM 2018-Article 22 The new Visitors Center construction began in June of 2019 and opened to the public in July 2020. Westview Cemetery Administration Building Start Date: Design Development is complete, Construction documents have started Estimated Project Completion Date: Spring 2022 Project Budget: $3,290,000 for construction Funding: ATM 2017-Article 120 (design)/ATM 2020-Article 16k Construction funding for the new Westview Cemetery Administration Building was approved at ATM 2020 under Article 16k. The Westview project is currently in the construction document phase and the design team expects construction to begin in Apri12021. The project is expected to be completed by early 2022. Lexington Police Station Start Date: Schematic Design is complete. Construction Design paused. Estimated Project Completion Date: TBD Project Budget: Currently $1,862,622 has been appropriated thru Construction Documents Funding: ATM 2018-Article 14 The Select Board reaffirmed their decision that the new Lexington Police Station be located at 1575 Massachusetts Avenue in March of 2020. All members of the Select Board believe that the police station building needs to be replaced. However, in October 2020 and March 2021, a majority of the Select Board supported pausing further funding and additional design work on the police station project until a point in time that the community could complete the planned comprehensive conversations about the future of policing. The Select Board remains committed to seeking ways to fully engage the larger Lexington community in these comprehensive conversations and expects those conversations to continue over the course of the next several months. The Select Board wants to ensure that transparent information is provided to the community about the current type and level of police services that the Town provides, the expected type and 5 level of police services in the future,the staffing for those services, and the training requirements for our public safety staff.Further,the Select Board is committed to allowing ample opportunities for residents to ask questions about policing and for the Town to provide comprehensive responses. Based on these decisions, the police station project will not be coming to Town Meeting for funding at ATM 2021. Hosrner House Appropriation: $50,000 Funding: STM12018-Article 5 / ATM 2020-Article 10m(2) Not approved Article 5 of the 2018 Special Town Meeting appropriated$50,000 for a study regarding relocation or renovation of the Hammond A. Hosmer house, located at 1557 Massachusetts Ave. A committee was formed with representatives of the Select Board, Permanent Building Committee, Historical Commission, Historic Districts Commission, Public Facilities Department and the Architectural firm LDa. After reviewing the recommendations of that committee, the Board felt strongly that the Hosmer House should be returned to its intended use as a home and were in support of moving the Hosmer House to enable construction of the Police Station project. Article 10m(2) of the 2020 Annual Town Meeting asked for an appropriation of $25,000 for LexHAB to complete a feasibility study to reuse the house as affordable housing at Vine Street. That motion was not approved by Town Meeting. The Town Manager issued a request for proposals (RFP) in July 2020 for the house to be moved and/or acquired, and received one qualifying bid. After extensive review and evaluation, a majority of the Select Board determined at their February 8, 2021 meeting that the bid did not meet the objectives of the RFP. The Select Poard has authorized the Town Manager in March 2021 to issue another RFP, this time including a list of specific properties where the facility could be moved and encouraging potential public/private partnerships. Stone Building The Select Board formed the Ad-hoc Stone Building Feasibility Re-use committee in August of 2020 to preserve the Stone Building and explore the feasibility of alternate uses for the Stone Building, consistent with the deeded restrictions and the Secretary of the Interior's Standards for the Treatment of Historic Properties. The Select Board recruited a wide range of candidates, ultimately considering 19 applicants for the 9 member committee. The committee had their first rneeting in Novernber 2020 and is expected to deliver their recommendations to the Select Board by September 2021. Pine Meadows Club House This project has been delayed to a future year within the current 5 year Recreation Department. This delay was to better align with overall Town capital plan and funding in those years. Old Reservoir Bath House Renovation Appropriation: $620,000 Funding: ATM 2019-Article 10g 6 All bids received by the Town exceeded the appropriation approved by Town Meeting. The Department of Public Facilities and Recreation Department staff are evaluating next steps and considering alternatives as the pandemic has drastically impacted projects costs. Lexington High School Funding: ATM 2021-Article 24 Appropriate for LHS Feasibility Study ($1,825,000) The Superintendent,with support of the School Committee and Board of Selectmen, submitted a Statement of Interest to the Massachusetts School Building Authority (MSBA) on March 17, 2019, requesting state support for a high school building project. The response from the MSBA in December of 2019 was that while Lexingtori s case for a new high school was compelling, they unfortunately did not invite Lexington to participate. Recognizing the needs and challenges Lexington is facing,the MSBA strongly encouraged the Town to reapply in 2020. The Superintendent resubmitted the Statement of Interest in April 2020. MSBA has notified the Town that the funding decisions that were expected for December 2020, have been delayed until spring of 2021. If Lexington were to be invited into the school building pipeline, a one-year feasibility period would begin,during which time issues of scope,siting,and cost would be explored in partnership with the MSBA. If Lexington is not invited into the pipeline, we will likely reapply in 2021 and every year thereafter until our application is accepted. In the meantime, the School Department is completing a School Master Plan which will include a phased plan to accommodate students at Lexington High School (LHS) until a new or renovated building is available. If the MSBA notifies the Town that the Stateme�lt of Interest has been accepted before ATM 2021 concludes,Town Meeting will consider approval of 2021 ATM Warrant Article 24 to appropriate for a Lexington High School Feasibility Study. If MSBA does not accept the Statement of Interest before ATM 2021, the Select Soard recommends that Warrant Article 24 be indefinitely postponed. Article 42 ATM 2018-Special Permit Residential Development (SPRD) Referral to the Select Board ATM 2018 referred Article 42, a citizeri s article to revise the Special Permit Residential Development (SPRD) Bylaw,back to the Select Board for further evaluation and work. The Board allocated funds in its FY19 budget to cover the costs of a facilitator for the SPRD committee and a consultant to draft any bylaw or regulation revisions. These funds were originally granted through the TIF agreement with Shire,which provided contributions over 10 years, to be used at the Board's direction. The committee is charged with gathering stakeholder input,reviewing housing data and drafting a statement of values, to inform the drafting of a zoning bylaw amendment and warrant article to either revise or replace the current Special Permit Residential Development Zoning Bylaw. The full charge approved by the Select Board, as well as meeting minutes and presentations are available at: https://www.lexingtonma.gov/special-permit-residential-development-zoning- bylaw- amendment-committee-ad-hoc 7 The appointed members of the Ad-Hoc SPRD Committee are: Jill Hai, Charles Hornig, Scott Cooper,Matt Daggett,Heather Hartshorn,Joyce Murphy,Richard Perry,Taylor Singh and Betsey Weiss. The committee meetings were filmed by LexMedia and available for viewing OnDemand. Following community outreach and committee research, the committee presented a statement of values in a report to Fall Special Town Meeting in November 2019. The Town then engaged a consultant to work with the committee to develop a bylaw amendment to further those values. The committee was to begin meeting with the consultant at the end of March 2020, to outline the next phase of the work. Although that timeline was delayed by the pandemic, the Committee is currently reviewing alternative zoning proposals and these presentations,as well as various draft amendments are available on the committee's webpage. It is expected that outreach to the planning board and community will begin in the spring of 2021,with a goal of bringing Articles to the Fa112021 Special Town Meeting. The Committee's proposed revisions will seek to create the necessary incentives to increase production of the housing stock Lexington desires,based on the value statement created in phase one of its work. The statement reflects an increased focus on sustainability and accessibility and reiterates the desire for increased diversity of housing stock. The value statement reads as follows: Lexington seeks to encourage greater diversity of housing opportunities to meet the needs of a diverse population with respect to income, ability, accessibility needs, number of persons in a household and stage of life. Lexington seeks to fulfill this goal while preserving its culturc�l and historical values and promoting growtl2 that is sustainable and sensitive to the natural environment. Lexington is mindful of supporting development that preserves liistorically or architecturally significant buildings and landscape. The Town recognizes that not all of these values can be applied to all sites but is committed to evc�luating each site as an opportunity to contribute to serving and promoting these values Town wide. Update on recent Home Ru1e Petitions There were three home rule petition requests approved at the 2020 Annual Town Meeting or Special Town Meetings. Two of these requests have been approved by the legislature and signed by the Governor: ATM 2020:Article 7: Petition General Court to Amend Legislation Regarding Tax Deferrals • An Act Relative to Real Property Tax Deferrals in The Town of Lexington Approved,January 13, 2021. Chapter 351 of the Acts of 2020 ATM 2020:Article 26: Amend Historic Districts Commission Enabling Legislation • An Act Relative to The Historic Districts Commission in The Town of Lexington Approved, January 8, 2021. Chapter 301 of the Acts of 2020 The third petition was submitted too late for consideration before the end of the legislative session in 2020. This item has been submitted for consideration in the legislative session and has received a docket number for processing: 8 STM 2020-2:Article 6 Authorize Special Legislation Development Surcharge for Community Housing (Citizen Petition) • HD 1715 -An Act authorizing a development surcharge for community housing in the town of Lexington Filed, February 10, 2021. 2025: The 250th Anniversary of the Sattle of Lexington In anticipation of the 250�� Anniversary of the Battle of Lexington in year 2025, the Select Board established the Semiquincentennial Commission (Lex250) in January 2020 as the official Town entity dedicated to helping the Town of Lexington plan events. Recruitment for membership on the Commission was delayed in calendar year 2020 due to the disruptions of COVID-19 and is currently underway with the anticipation of naming the members in the Spring of 2021. A member of the Lexington Select Board has also joined with representatives from the Towns of Concord, Lincoln, Bedford, Arlington and representatives from Minuteman National Historical Park and Hanscom Field to begin information sharing regarding events that may be planned in the Battle Road Communities in 2025. There will be ample opportunities for interested residents and groups to volunteer as part of Lex250 events, be sure to watch the Town Website, Town E- Newsletter"Link to Lexington" and local papers for updates. 9 2021 ATM SELECT BOARD REPORT SECTIONS SCRIBE Messa e of the Board Chair Year of Un recedented Challen es Suzie Bud etar Concerns and Stresses Joe Social Racial Equity Initiatives Jill Center Streetscape Update Mark Munici al & School Buildin Pro'ects Mark Update on Article 42 ATM 2018-Special Permit Residential Development Jill �SPRD Referral to the Select Board Update on recent Home Rule Petitions Joe 2025: The 250`h Anniversar of the Battle of Lexin ton Suzie AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve the Sale of Bonds and Notes PRESENTER: ITEM NUMBER: Carolyn Kosnoff,Assistant Town Manager for F inanc e L 6 SUMMARY: A vote is Nequested for this agenda item. On Tuesday, January 25, 2022, the sold a 15 year municipal bond to fmance $16.655M of ongoing capital projects including the Center Streetscape, Pump Station Upgrades, Water System Improvements, Sidewalk Improvements and DPW Equipment. Moody's Tnvestor Services conducted a review of the sale and rated the Bonds Aaa which is the highest ratings that can be obtained by a municipality. A copy of the press release is attached. Six competitive bids were submitted for the bonds. The bids,based on a calculation of t�ue interest cost (TIC), ranged from a high of 1.741% to a low of 1.536%. The winning bidder, Robert W. Baird & Co. Inc., offered a premium of$2.328M, which net of underwriting and issue costs, resulted in a re-sized Par Value of $14.495M and TIC of 1.56%. Closing documents for the bond sale are attached for the Select Board's review and signature. SUGGESTED MOTION: I Move: that the sale of the $14,495,000 General Obligation Municipal Purpose Loan of 2022 Bonds of the Town dated Februaiy 10, 2022 (the"Bonds")to Robert W. Baird& Co., Inc. at the price of $16,756,424.13 and accrued interest is hereby approved and confirmed. The Bonds shall be payable on February 1 of the years and in the principal amounts and bear interest at the respective rates, as follows: Interest Interest Year Amount Rate Year Amount Rate 2023 $1,145,000 5.00°/a 2030 $1,080,000 5.00°/a 2024 1,145,000 5.00 2031 1,080,000 5.00 2025 1,140,000 5.00 2032 1,080,000 5.00 2026 1,140,000 5.00 2034 1,395,000 3.00 2027 1,085,000 5.00 2036 1,390,000 2.00 2028 1,080,000 5.00 2037 655,000 2.00 2029 1,080,000 5.00 and further: that the Bonds maturing on February 1, 2034 and Februar}� 1, 2036(each a"Tenn Bond") shall be subject to mandatory redemption or mature as follows: Term Bond due Februar,�. 2034 Year Amount 2033 $700,000 2034* $695,000 *F inal Maturity Term Bond due Februar� 1, 2036 Year Amo unt 2035 $695,000 2036* $695,000 *F inal Maturity and Further: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliininary Official Statement dated January ]9, 2022 and a fmal Official Statement dated January 25, 2022, each in such form as may be approved by the Town Treasurer,be and hereby are ratified, con�irmed, approved and adopted. and Further: that any certificates or documents relating to the Bonds (collectively, the"Documents"), may be executed in several counterparts, eacb of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a signature page to a Document by electronic mail in a".pdf'file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto, having the same legal effect as original signatures. and Further: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver a continuing disclosure undertalcing in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall be incoiporated by reference in the Bonds, for the benefit of the holders of the Bonds from time to time. and Further: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status ofi the Bonds and to comply with relevant securities laws. and Further: that each member of the Select Board, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. FOLLOW UP: Bond closing documents to be signed by Select Board. DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 8:SOpm ATTACHMENTS: Description Type ❑ @lll<r<r�iy�`r,II"ic Ilia:�;�a��s;u Il::stt.�,d;�u�a CW�asueui4�( ❑ ll�sxnrd�,tartb Ilnuall Il�a°stiutiV:s V�,��a,lkrulr 1WIf�tr4^ui°��( ❑ II�^xnrdgnt�stn II inntiaV V�cnrucl Gadn�u�,8:�unE; V��a°�ni�s JV�daba°niucl ❑ ��,nua.6 G.'�ruxfc�atP.e, ��,dctu��Mlanna,ni�n1 ❑ �'4wx�"�^uduQua.;suda° IFS�ta,V,�ir�r C+�y�baui4�1 L� 4`a,o��a�tirru�.dr��II�n�;Q,IIQ,S�s;ac�c �cr��fioa;�te: �°��lki,n��1°V�u��i�n�i°�rit ❑ Nar➢��i�;ui�tu�uuz QS:,(��r�a�6oac^rruc�di,� V3��a;Vc�u�r MI°atua°ui,�( MOODY'S INVESTORS SERVICE Rating Action: �o y�� i � �� t� L�xi �to , �� LT' � d�; �utlo� �t� I� �'� �D�u�� New York, January 21, 2022--Moody's Investors Service has assigned a Aaa rating to the Town of Lexington, MA's$16.7 million General Obligation Municipal Purpose Loan of 2022 Bonds. Moody's maintains the Aaa rating on the town's outstanding general obligation unlimited tax(GOULT)and general obligation limited tax (GOLT)bonds. The outlook is stable. Post sale the town will have$212 million in general obligation debt outstanding. RATINGS RATIONALE The Aaa rating reflects a very strong tax base with high wealth and income indices, a stable financial position with healthy reserves and liquidity, above-average debt burden and manageable unfunded pension and OPEB liabilities. The rating also incorporates the town's strong fiscal management practices, including conservative budgeting and planning as well as its commitment towards funding its long-term liabilities. The lack of distinction between the GOULT and GOLT ratings reflects the town's ability to override the property tax levy limit and the town's pledge of its full faith and credit. RATING OUTLOOK The stable outlook reflects the very strong tax base that is expected to continue to experience at least modest growth over the outlook period given a strong housing market and biotech industry presence. The outlook also considers the town's strong fiscal management that is committed to maintaining healthy reserves while continuing to fund pension and OPEB liabilities. FACTORS THAT COULD LEAD TO AN UPGRADE OF THE RATING -Not applicable FACTORS THAT COULD LEAD TO A DOWNGRADE OF THE RATING -Material decline in reserves and liquidity -Significant increase in the debt burden -Material decline in the tax base and economy LEGAL SECURITY The bonds are backed by the town's full faith and credit general obligation limited tax pledge. Moody's considers the pledge as limited tax because not all of the debt service has been voted by the town as excluded from the tax levy limit of Proposition 2 1/2. USE OF PROCEEDS Bond proceeds will be used to redeem approximately$3.4 million in outstanding bond anticipation notes and provide new money for various capital projects including water and wastewater system improvements, Bridge elementary school roof replacement, Center Streetscape improvements and easements, sidewalk improvements and pump station upgrades. PROFILE Located in Middlesex County the Town of Lexington is a wealthy suburb 11 miles northwest of the City of Boston (Aaa stable). The town had a population of 33,340 as of the 2019 American Community Survey. METHODOLOGY The principal methodology used in this rating was US Local Government General Obligation Debt published in January 2021 and available at http�:/( �v.rncacad}ts.ccam/rese�rchdcrcumerrtcorrtentpag�.aspx? dacid=F'�fVl_1260094.Alternatively, please see the Rating Methodologies page on www.moodys.com for a copy of this methodology. REGULATORY DISCLOSURES For further specification of Moody's key rating assumptions and sensitivity analysis, see the sections Methodology Assumptions and Sensitivity to Assumptions in the disclosure form. Moody's Rating Symbols and Definitions can be found at: https:// w.rncaody�.earn/rese�rchdocurrrentccantentpag�.�spx? docid=F'E�C� 79004. For ratings issued on a program, series, category/class of debt or security this announcement provides certain regulatory disclosures in relation to each rating of a subsequently issued bond or note of the same series, category/class of debt, security or pursuant to a program for which the ratings are derived exclusively from existing ratings in accordance with Moody's rating practices. For ratings issued on a support provider, this announcement provides certain regulatory disclosures in relation to the credit rating action on the support provider and in relation to each particular credit rating action for securities that derive their credit ratings from the support provider's credit rating. For provisional ratings, this announcement provides certain regulatory disclosures in relation to the provisional rating assigned, and in relation to a definitive rating that may be assigned subsequent to the final issuance of the debt, in each case where the transaction structure and terms have not changed prior to the assignment of the definitive rating in a manner that would have affected the rating. For further information please see the ratings tab on the issuer/entity page for the respective issuer on www.moodys.com. Regulatory disclosures contained in this press release apply to the credit rating and, if applicable, the related rating outlook or rating review. Moody's general principles for assessing environmental, social and governance (ESG)risks in our credit analysis can be found at htfp://w .moodys.cc�m/r�searchdocurn�ntccant�ntp�g�.aspx?docid-F'E3�_1��235. Please see www.moodys.com for any updates on changes to the lead rating analyst and to the Moody's legal entity that has issued the rating. Please see the ratings tab on the issuer/entity page on www.moodys.com for additional regulatory disclosures for each credit rating. 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MJKK and MSFJ also maintain policies and procedures to address Japanese regulatory requirements. 1/25/22, 11:30 AM PARITY Result Screen �' �, Wire Inbox Parity Calendar �� 11:30:40 a.m. EDST Upcoming Calendar Overview Compare Summary Bid Results Lexington (Town) $16,655,000 General Obligation Municipal Purpose Loan of 2022 Bonds The following bids were submitted using PARITY"and displayed ranked by lowest TIC. Click on the name of each bidder to see the respective bids. Bid Award" Bidder Name TIC �, � Robert W. Baird &Co., Inc. 1.535843 Q� UBS Financial Services Inc. 1.596461 �� Fidelity Capital Markets 1.608151 � KeyBanc Capital Markets 1.611514 Q� J.P. Morgan Securities LLC 1.614965 � BofA Securities 1.740680 *Awarding the Bonds to a specific bidder will provide you with the Reoffering Prices and Yields. o �� -. . - -� .•- https://www.newissuehome.i-deal.com/Parity/asp/main.asp?page=parityResult&customer=TM3&issue_key_no=319855&sec_type=BD 1/1 1/25/22, 11:32 AM PARITY Bid Form Upcoming Calendar O Res verview ult Excel Robert W. Baird 8� Co., Inc. - Red Bank , NJ's Bid _H,��m '�•.- .:� �. .� �•- Lexington (Town) $16,655,000 General Obligation Municipal Purpose Loan of 2022 Bonds For the aggregate principal amount of$16,655,000.00, we will pay you $19,167,079.31, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the followin rate s : Maturity Date Amount$ Coupon % Yield % Dollar Price 02/01/2023 1,575M 5.0000 0.4500 104.421 02/01/2024 1,570M 5.0000 0.6700 108.481 02/01/2025 1,560M 5.0000 0.8000 112.322 02/01/2026 1,545M 5.0000 0.9200 115.888 02/01/2027 1,390M 5.0000 1.0000 119.365 02/01/2028 1,100M 5.0000 1.1000 122.493 02/01/2029 1,100M 5.0000 1.2000 125.352 02/01/2030 1,100M 5.0000 1.2500 128.379 02/01/2031 1,100M 5.0000 1.3000 131.247 02/01/2032 1,100M 5.0000 1.3500 130.754 02/01/2033 02/01/2034 1,420M 3.0000 1.5900 111.749 02/01/2035 02/01/2036 1,420M 2.0000 2.0000 100.000 02/01/2037 675M 2.0000 2.1000 98.720 Total Interest Cost: $4,383,512.50 Premium: $2,512,079.31 Net Interest Cost: $1,871,433.19 T I C: 1.535843 Time Last Bid Received On:01/25/2022 11:14:30 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Robert W. Baird & Co., Inc., Red Bank , NJ Contact: charles massaro Title: director Telephone:732-576-4410 Fax: 732-576-4420 Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?page=parityBidform&customer=TM3&issue_key_no=319855&bid_no=6&sec_type=BD&bi... 1/2 1/25/22, 11:32 AM PARITY Bid Form Upcoming Calendar O Res verview ult Excel UBS Financial Services Inc. - New York , NY's Bid :H,��m '�•.- .:� �. .� �•- Lexington (Town) $16,655,000 General Obligation Municipal Purpose Loan of 2022 Bonds For the aggregate principal amount of$16,655,000.00, we will pay you $19,151,564.59, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the followin rate s : Maturity Date Amount$ Coupon % Yield % Dollar Price 02/01/2023 1,575M 5.0000 0.4700 104.401 02/01/2024 1,570M 5.0000 0.7300 108.357 02/01/2025 1,560M 5.0000 0.8700 112.102 02/01/2026 1,545M 5.0000 0.9800 115.634 02/01/2027 1,390M 5.0000 1.0700 118.990 02/01/2028 1,100M 5.0000 1.1600 122.104 02/01/2029 1,100M 5.0000 1.2500 124.973 02/01/2030 1,100M 5.0000 1.3100 127.855 02/01/2031 1,100M 5.0000 1.3500 130.754 02/01/2032 1,100M 4.0000 1.4900 121.012 02/01/2033 710M 4.0000 1.5400 120.546 02/01/2034 710M 3.0000 1.7200 110.602 02/01/2035 710M 3.0000 1.7600 110.252 02/01/2036 710M 2.0000 2.1000 98.794 02/01/2037 675M 2.0000 2.1500 98.087 Total Interest Cost: $4,443,832.50 Premium: $2,496,564.59 Net Interest Cost: $1,947,267.91 TIC: 1.596461 Time Last Bid Received On:01/25/2022 11:25:27 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: UBS Financial Services Inc., New York , NY Contact: Michael Ciliento Title: Executive Director Telephone:212-713-3000 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?page=parityBidform&customer=TM3&issue_key_no=319855&bid_no=2&sec_type=BD&bi... 1/2 1/25/22, 11:33 AM PARITY Bid Form Upcoming Calendar O Res verview ult Excel Fidelity Capital Markets - Boston , MA's Bid _H,��m '�•.- .:� �. .� �•- Lexington (Town) $16,655,000 General Obligation Municipal Purpose Loan of 2022 Bonds For the aggregate principal amount of$16,655,000.00, we will pay you $19,055,485.36, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the followin rate s : Maturity Date Amount$ Coupon % Yield % Dollar Price 02/01/2023 1,575M 5.0000 0.4300 104.441 02/01/2024 1,570M 5.0000 0.6700 108.481 02/01/2025 1,560M 5.0000 0.8100 112.291 02/01/2026 1,545M 5.0000 0.9200 115.888 02/01/2027 1,390M 5.0000 1.0300 119.204 02/01/2028 1,100M 5.0000 1.1200 122.363 02/01/2029 1,100M 5.0000 1.2200 125.200 02/01/2030 1,100M 5.0000 1.3100 127.855 02/01/2031 1,100M 5.0000 1.3800 130.459 02/01/2032 1,100M 4.0000 1.4900 121.012 02/01/2033 710M 4.0000 1.5200 120.732 02/01/2034 710M 3.0000 1.7000 110.778 02/01/2035 710M 2.0000 2.0500 99.432 02/01/2036 710M 2.0000 2.1000 98.794 02/01/2037 675M 2.0000 2.1500 98.087 Total Interest Cost: $4,351,710.00 Premium: $2,400,485.36 Net Interest Cost: $1,951,224.64 TIC: 1.608151 Time Last Bid Received On:01/25/2022 11:29:29 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Fidelity Capital Markets, Boston , MA Contact: Dan Noonan Title: Vice-President Telephone:781-820-8150 Fax: 617-692-5949 Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?page=parityBidform&customer=TM3&issue_key_no=319855&bid_no=4&sec_type=BD&bi... 1/2 1/25/22, 11:34 AM PARITY Bid Form Upcoming Calendar O Res verview ult Excel KeyBanc Capital Markets - Cleveland , OH's Bid _H,��m '�•.- .:� �. .� �•- Lexington (Town) $16,655,000 General Obligation Municipal Purpose Loan of 2022 Bonds For the aggregate principal amount of$16,655,000.00, we will pay you $18,854,591.50, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the followin rate s : Maturity Date Amount$ Coupon % Yield % Dollar Price 02/01/2023 1,575M 5.0000 0.4500 104.421 02/01/2024 1,570M 5.0000 0.6700 108.481 02/01/2025 1,560M 5.0000 0.8300 112.228 02/01/2026 1,545M 5.0000 0.9200 115.888 02/01/2027 1,390M 5.0000 1.0700 118.990 02/01/2028 1,100M 5.0000 1.1600 122.104 02/01/2029 1,100M 5.0000 1.2000 125.352 02/01/2030 1,100M 5.0000 1.3100 127.855 02/01/2031 1,100M 5.0000 1.4000 130.262 02/01/2032 1,100M 4.0000 1.4900 121.012 02/01/2033 710M 2.0000 2.0000 100.000 02/01/2034 710M 2.0000 2.0500 99.471 02/01/2035 710M 2.0000 2.1000 98.869 02/01/2036 710M 2.1250 2.1500 99.699 02/01/2037 675M 2.1250 2.2000 99.047 Total Interest Cost: $4,135,880.47 Premium: $2,199,591.51 Net Interest Cost: $1,936,288.96 TIC: 1.611514 Time Last Bid Received On:01/25/2022 11:18:06 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: KeyBanc Capital Markets, Cleveland , OH Contact: Robert Bond Title: Managing Director Te I e p h o n e:720-904-4571 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?page=parityBidform&customer=TM3&issue_key_no=319855&bid_no=8&sec_type=BD&bi... 1/2 1/25/22, 11:34 AM PARITY Bid Form Upcoming Calendar O Res verview ult Excel J.P. Morgan Securities LLC - New York , NY's Bid _H,��m '�•.- .:� �. .� �•- Lexington (Town) $16,655,000 General Obligation Municipal Purpose Loan of 2022 Bonds For the aggregate principal amount of$16,655,000.00, we will pay you $19,207,653.25, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the followin rate s : Maturity Date Amount$ Coupon % Yield % Dollar Price 02/01/2023 1,575M 5.0000 0.4800 104.391 02/01/2024 1,570M 5.0000 0.7200 108.378 02/01/2025 1,560M 5.0000 0.8600 112.134 02/01/2026 1,545M 5.0000 0.9800 115.634 02/01/2027 1,390M 5.0000 1.0700 118.990 02/01/2028 1,100M 5.0000 1.1600 122.104 02/01/2029 1,100M 5.0000 1.2500 124.973 02/01/2030 1,100M 5.0000 1.3100 127.855 02/01/2031 1,100M 5.0000 1.3800 130.459 02/01/2032 1,100M 4.0000 1.4900 121.012 02/01/2033 710M 4.0000 1.5700 120.268 02/01/2034 710M 4.0000 1.6400 119.620 02/01/2035 710M 3.0000 1.9100 108.950 02/01/2036 710M 2.0000 2.1500 98.197 02/01/2037 675M 2.0000 2.2200 97.209 Total Interest Cost: $4,528,855.00 Premium: $2,552,653.26 Net Interest Cost: $1,976,201.74 TIC: 1.614965 Time Last Bid Received On:01/25/2022 11:29:57 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: J.P. Morgan Securities LLC, New York, NY Contact: Brian McGann Title: Associate Telephone:212-834-7155 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?page=parityBidform&customer=TM3&issue_key_no=319855&bid_no=3&sec_type=BD&bi... 1/2 1/25/22, 11:34 AM PARITY Bid Form Upcoming Calendar O Res verview ult Excel BofA Securities - New York , NY's Bid :H,��m '�•.- .:� �. .� �•- Lexington (Town) $16,655,000 General Obligation Municipal Purpose Loan of 2022 Bonds For the aggregate principal amount of$16,655,000.00, we will pay you $19,165,697.10, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the followin rate s : Maturity Date Amount$ Coupon % Yield % Dollar Price 02/01/2023 1,575M 5.0000 0.4400 104.431 02/01/2024 1,570M 5.0000 0.7000 108.419 02/01/2025 1,560M 5.0000 0.8500 112.165 02/01/2026 1,545M 5.0000 1.0000 115.549 02/01/2027 1,390M 5.0000 1.1200 118.723 02/01/2028 1,100M 5.0000 1.1600 122.104 02/01/2029 1,100M 5.0000 1.3100 124.519 02/01/2030 1,100M 5.0000 1.3600 127.421 02/01/2031 1,100M 5.0000 1.4000 130.262 02/01/2032 1,100M 4.0000 1.4900 121.012 02/01/2033 710M 4.0000 1.5000 120.919 02/01/2034 710M 3.0000 1.9500 108.606 02/01/2035 710M 3.0000 2.0000 108.177 02/01/2036 710M 3.0000 2.0400 107.836 02/01/2037 675M 3.0000 2.1000 107.326 Total Interest Cost: $4,644,136.25 Premium: $2,510,697.10 Net Interest Cost: $2,133,439.15 TIC: 1.740680 Time Last Bid Received On:01/25/2022 11:28:48 EST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: BofA Securities, New York , NY Contact: Robert Holmes Title: Te I e p h o n e:212-449-5081 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?page=parityBidform&customer=TM3&issue_key_no=319855&bid_no=7&sec_type=BD&bi... 1/2 TABLE OF CONTENTS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Report Page General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Sources and Uses of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Bond Summary Statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Bond Debt Ser�ice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Bond Maturity Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Proof of Arbitrage Yield . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Form 8038 Statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Comprehensive Watershed Stormwater Management Study and Implementation Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Townwide Culvert Replacement Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Center Streetscape Improvements and Easements I Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Center Streetscape improvements and Easements II Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Hill Street New Sidewalk Project-Construction Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Route 4/225 Transportation Improvement Project Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Sidewalk linprovement Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Equipment Replacement 1 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Equipment Replacement Ti Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Bridge Elementary School Roof Bond Debt Se�vice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Pump Station Upgrades Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Wastewater System Lmprovements Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Pump Station Upgrades 2 Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) TABLE OF CONTENTS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Report Page Sewer Mains Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Water System Improvements Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Equipment Replacement-Compost Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) SOURCES AND USES OF FUNDS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Sources: General Water Sewer Compost Total Bond Proceeds: ParAmoimt 11,797,000.00 1,595,OOOAO 878,500.00 224,500.00 14,495,000.00 Net Preinium/OID 1,937,950.07 235,053.85 131,962.24 22,810.55 2,327,776.71 13,734,950.07 1,830,053.85 1,010,462.24 247,310.55 16,822,776.71 Uses: General Water Sewer Compost Total Project Fund Deposits: New Money 10,910,152.00 1,576,200.00 800,000.00 - 13,286,352.00 Retire Maturing Notes 2,689,848.00 235,000.00 200,000.00 244,300.00 3,369,148.00 13,600,000.00 1,8ll,200.00 1,000,000.00 244,300.00 16,655,500.00 Delivery Date Expenses: Cost of Issuance 80,326.62 10,860.47 5,981.77 1,528.64 98,697.50 Underwriter's Discount 54,002.17 7,301.30 4,021.44 1,027.67 66,352.58 134,328.79 18,161.77 10,003.21 2,556.31 165,050.08 Other Uses of Funds: Rounding Amount 621.28 692.08 459.03 454.24 2,226.63 13,734,950.07 1,830,053.85 1,010,462.24 247,310.55 16,822,776.71 Jan 25,2022 12:36 pm Prepared by HilltopSecurities-Public Finance(mem) Page 1 BOND SUMMARY STATISTICS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Dated Date 02/10/2022 Deliveiy Date 02/10/2022 Last Maturity 02/O l/2037 Arbitrage Yield 1.424284% True Interest Cost(TIC) 1.562928% Net Interest Cost(NIC) 1.704275% All-Tn TTC 1.656848% Average Coupon 3.872308% Average Life(years) 7.196 Weighted Average Maturiry(years) 7.171 Duration of Issue(years) 6.348 Par Amount 14,495,000.00 Bond Proceeds 16,822,776.71 Tota]Interest 4,039,112.51 Net Interest 1,777,688.38 Total Debt Service 18,534,112.51 Ma2cimum Annual Debt Service 1,764,612.51 Average Annual Debt Se�vice 1,237,670.28 Underwriter's Fees(per$1000) Average Takedown - Other Fee 4.577618 Total Underwriter's Discount 4.577618 Bid Price 115.601408 Par Average Average Bond Coinponent Value Price Coupon Life SERIES 11,055,000.00 1]9.650 5.000% 5.406 TERM1 1,395,000.00 111.749 3.000% 11.473 TERM2 1,390,000.00 100.000 2.000% 13.475 SERIES2 655,000.00 98.720 2.000% 14.975 14,495,OOOAO 7.196 All-In Arbitrage TIC TTC Yield Par Value 14,495,000.00 14,495,000.00 14,495,000.00 +Accrued Interest - - - +Premium(Discount) 2,327,776.71 2,327,776.71 2,327,776.70 -Underwriter's Discount (66,352.58) (66,352.58) -Cost of Issuance Expense (98,697.50) -Other Amounts - - - Target Value 16,756,424.13 ]6,657,726.63 16,822,776.70 Target Date 02/10/2022 02/10/2022 02/10/2022 Yield 1.562928% 1.656848% 1.424284% Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 4 BOND DEBT SERVICE Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Period Annual Ending Principal Coupon lnterest Debt Service Debt Service 08/O1/2022 - - 301,862.51 301,862.51 - 02/O1/2023 1,145,000 5.000% 317,750.00 1,462,750.00 - 06/30/2023 - - - - 1,764,612.51 08/O1/2023 - - 289,125.00 289,125.00 - 02/0 I/2024 1,I 45,000 5.000% 289,125.00 1,434,I 25.00 - 06/30/2024 - - - - 1,723,250.00 08/O1/2024 - - 260,500.00 260,500.00 - 02/O1/2025 1,140,000 5.000% 260,500.00 1,400,500.00 - 06/30/2025 - - - - 1,661,000.00 08/O1/2025 - - 232,000.00 232,000.00 - 02/OU2026 1,140,000 5.000% 232,000.00 1,372,000.00 - 06/30/2026 - - - - 1,604,000.00 08/OU2026 - - 203,500.00 203,500.00 - 02/O1/2027 ],085,000 5.000% 203,500.00 1,288,500.00 - 06/30/2027 - - - - 1,492,000.00 OS/O1/2027 - - 176,375.00 176,375.00 - 02/O1/2028 1,080,000 5.000% 176,375.00 1,256,375.00 - 06/30/2028 - - - - 1,432,750.00 08/O1/2028 - - 149,375.00 ]49,375.00 - 02/O1/2029 1,080,000 5.000% 149,375.00 1,229,375.00 - 06/30/2029 - - - - 1,378,750.00 08/O1/2029 - - 122,375.00 122,375.00 - 02/01/2030 1,080,000 5.000% 122,375.00 1,202,375.00 - 06/30/2030 - - - - 1,324,750.00 08/O1/2030 - - 95,375.00 95,375.00 - 02/O1/2031 1,080,000 5.000% 95,375.00 1,175,375.00 - 06/30/2031 - - - - 1,270,750.00 08/O1/2031 - - 68,375.00 68,375.00 - 02/OU2032 1,080,000 5.000% 68,375.00 1,148,375.00 - 06/30/2032 - - - - 1,216,750.00 08/OU2032 - - 41,375.00 41,375.00 - 02/O1/2033 700,000 3.000°/a 47,375.00 741,375.00 - 06/30/2033 - - - - 782,750.00 OS/O1/2033 - - 30,875.00 30,875.00 - 02/O1/2034 695,000 3.000% 30,875.00 725,875.00 - 06/30/2034 - - - - 756,750.00 08/O1/2034 - - 20,450.00 20,450.00 - 02/O1/2035 695,000 2.000% 20,450.00 715,450.00 - 06/30/2035 - - - - 735,900.00 08/O1/2035 - - 13,500.00 13,500.00 - 02/01/2036 695,000 2.000% 13,500.00 708,500.00 - 06/30/2036 - - - - 722,000.00 08/O1/2036 - - 6,550.00 6,550.00 - 02/O1/2037 655,000 2.000% 6,550.00 661,550.00 - 06/30/2037 - - - - 668,100.00 14,495,000 4,039,ll2.51 18,534,112.51 18,5�4,112.51 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 5 BOND PRICING Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 1,145,000 5.000% 0.450°/a 104.421 02/O1/2024 1,145,000 5.000% 0.670°/a 108.481 02/O1/2025 1,140,000 5.000% 0.800°/a 112322 02/Ol/2026 1,140,000 5.000% 0.920% 115.888 02/O1/2027 1,085,000 5.000% 1.000% 119.365 02/O1/2028 1,080,000 5.000% 1100°/a 122.493 02/O1/2029 1,080,000 5.000% 1.200% 125352 02/O1/2030 1,080,000 5.000% 1.250°/a 128379 02/O1/2031 1,080,000 5.000% 1.300°/a 131.247 02/O1/2032 1,080,000 5.000% 1.350°/a 130.754 C 11,055,000 TERM 1: 02/O1/2034 1,395,000 3.000% 1.590°/a 1ll.749 C TERM2: 02/O1/2036 1,390,000 2.000% 2.000°/a 100.000 SERIES2: 02/O1/2037 655,000 2.000% 2.100°/a 98.720 14,495,000 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount 14,495,000.00 Premium 2,327,776.71 Production 16,822,776.71 116.059170°/a Underwriter's Discount (66,352.58) (0.457762%) Purchase Price 16,756,424.13 1 15.601408% Accrued interest - Net Proceeds 16,756,424.13 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 6 � ❑ C O 7^O O^O O C G O C O O O � '� C O��O O�O G C O O C O O O �' N N N N N N N N N N N N N � N a 3 � c o 0 0 0 0 0 0 0 0 0 o c o 0 0 �� o 0 0 o c o o c o 0 r� :� �,�n v,�er vvv vvvvvv� � �y a= a p� � � � � � � � � � � � � � � � � j,F � g � oN c��=o o c o 0 0 0 0 0 0 0 0 _�c � a `v v�r a v cr�a v a a v v=r v v �� C a �'�� `c o�a c o o c o c o c`o�c"cocc�oc c" N '� E a NN wNw��c�c� o O �v� `V N `^ � N T �� o � c-p � �v ti � � a 'O � N � 'O � � � � � � � � � � � � � � � � W � O � � � � � �� N x H � o � N � N � � � � 'r � O 3 �, c�_=�c�?c o c o L". � O O � � oo z r zxr acor � � � � qa �^ � : � � � � � � � � � � � � � � � N'c V 7� Op..� � � � o � � � y �'^�. o .p" x �� F- .� F � vY � � � � � � � 3 ��' ��_��B=�S� S ��'� � �� a n _�-,-.,-.��.-.__ � z`� a � z " � � � � � ��i �oo�oo o � :� °' o� y � ��"=_��o=�o�oo�oo o � � � 'P� �, . �, . � L7 �% � � c� 0. � � � Y R F= c��_�c o^c o c o o c o o y - 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N N O N � N T � � S". ti � c o 0 0 0 0 0 0 o c o 0 0 0 0 0 -O � c o�^ o o c o � ��=�c o^c o c�� v -O _�-,-.,-.��,-.__ y +-�+ rn "O -a '� � � � � � � � � � � � � � � v�,o�= � � � N '�� [ �v��v��, � �' _ � N � r U W� 'ry � O � R�i � � 7 � � � �� G� c�o c o 0 0 0 0 0 0 0 � °J �,a - - - � � � � ��- q o a i a O � � o .p" F. v T �-,�,� -,c- �-,��., � - N N N N N N N�N N N N N N N N a .$�y L C O��C C�O O C O O C O O � � � � � � U O � ir �i'[" � U � ..� V � Q � N .� � G) � � � O x T � 'G � � � � P- � L� � M N N N O N � N � � ti PROOF OF ARBITRAGE YIELD Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Present Value to 02/10/2022 Date Debt Service Total @ 1.4242843465% 08/O1/2022 301,R62.51 301,862.51 299,834.39 02/Ol/2023 1,462,750.00 1,462,750.00 1,442,648.51 08/O1/2023 289,125.00 289,125.00 283,135.44 02/Ol/2024 I,434,125.00 1,434,125.00 1,394,484.73 08/O1/2024 260,500.00 260,500.00 251,SU8.49 02/O1/2025 1,400,500.00 1,400,500.00 1,342,598.64 08/O1/2025 232,000.00 232,000.00 220,835.68 02/Ol/2026 1,3 72,000.00 1,372,000.00 1,296,741.87 08/01/2026 203,500.00 203,500.00 190,977.41 02/01/2027 1,288,500.00 1,288,500.00 1,200,660.38 08/01/2027 176,375.00 176,375.00 163,189.03 02/Ol/2028 1,256,375.00 1,256,375.00 1,154,227.39 08/O]/2028 149,375.00 ]49,375.00 136,259.93 02/01/2029 1,229,375.00 1,229,375.00 1,113,506.61 08/O1/2029 122,375.00 122,375.00 110,057.41 02/O 1/2030 1,202,375.00 1,202,375.00 1,073,704.30 08/O1/2030 95,375.00 95,375.00 84,566.33 02/O1/203] 3,650,375.00 3,650,375.00 3,213,797.94 08/O1/2031 20,450.00 20,450.00 17,876.91 02/Ol/2032 20,450.00 20,450.00 17,750.51 08/O1/2032 20,450.00 20,450.00 17,624.99 02/Ol/2033 20,450.00 20,450.00 17,500.36 08/O1/2033 20,450.00 20,450.00 17,376.62 02/O1/2034 20,450.00 20,450.00 17,253.75 08/O1/2034 20,450.00 20,450.00 17,131.74 02/Ol/2035 715,450.00 715,450.00 595,121.59 08/01/2035 13,500.00 13,500.00 11,150.09 02/01/2036 708,500.00 708,500.00 581,035.42 08/01/2036 6,550.00 6,550.00 5,333.62 02/O1/2037 661,550.00 661,550.00 534,886.65 18,375,562.51 18,375,562.51 16,822,776.71 Proceeds Summary Delivery date 02/10/2022 Par Value 14,495,000.00 Premium(Discount) 2,327,776.70 Target for yield calculation 16,822,776.70 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 9 PROOF OF ARBITRAGE YIELD Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Assumed Ca1UComputation Dates for Premium Bonds Bond Maturity Call Call Yield To Component Date Rate Yield Date Price CalUMaturity SERIES 02/O1/2032 5.000% 1350% 02/O1/2031 100.000 13500850% TERM 1 02/O1/2033 3.000°/a I.590% 02/O l/203 I 100.000 1.5901311% TERMl 02/Ol/2034 3.000°/a 1.590% 02/O1/2031 100.000 L5901311% Reiected Call/Computation Dates for Premium Bonds Bond Maturity Call Call Yield To lncrease Component Date Rate Yield Date Price Call/Maturity to Yield SERIES 02/O1/2032 5.000% 1.350% - - 1.6445255% 0.2944405% TERMl 02/O1/2033 3.000% 1.590% - - 1.8145442% 0.2244131% TERM1 02/O1/2034 3.000% 1.590°/a - - 1.8985234% 0.3083922% Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 10 FORM 8038 STATISTICS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds dated January 27,2022 Dated Date 02/10/2022 Delivery Date 02/10/2022 Redeinption Bond Component Date Principal Coupon Price Issue Price at Maturity SERiES: 02/O1/2023 1,145,000.00 5.000% 104.421 1,195,620.45 1,145,000.00 02/O1/2024 1,145,000.00 5.000% 108.481 1,242,107.45 1,145,000.00 02/O1/2025 1,140,000.00 5.000% 112322 1,280,470.80 1,140,000.00 02/Ol/2026 1,140,000.00 5.000% 115.888 1,321,123.20 1,140,000.00 02/O1/2027 1,085,000.00 5.000% 119.365 1,295,110.25 1,085,000.00 02/O1/2028 1,080,000.00 5.000% 122.493 1,322,924.40 1,080,000.00 02/O1/2029 1,080,000.00 5.000% 125352 1,353,801.60 1,080,000.00 02/O1/2030 1,080,000.00 5.000% 128379 1,386,493.20 1,080,000.00 02/O]/2031 1,080,000.00 5.000% 13].247 1,417,467.60 1,080,000.00 02/O1/2032 1,080,000.00 5.000% 130.754 1,412,143.20 1,080,000.00 TERM 1: 02/Ol/2033 700,000.00 3.000% 111.749 782,243.00 700,000.00 02/O1/2034 695,000.00 3.000% 111.749 776,655.55 695,000.00 TERM2: 02/O1/2035 695,000.00 2.000% 100.000 695,000.00 695,000.00 02/Ol/2036 695,000.00 2.000% 100.000 695,000.00 695,000.00 SERIES2: 02/O1/2037 655,000.00 2.000% 98.720 646,616.00 655,000.00 14,495,000.00 16,822,776.70 14,495,000.00 Stated Weighted Maturiry Interest Tssue Redemption Average Date Rate Price at Maturiry Maturity Yield Final Maturity 02/O1/2037 2.000% 646,616.00 655,000.00 - - Entire issue - - 16,822,776.70 14,495,000.00 7.1709 1.4243% Froceeds used for accrued interest 0.00 Proceeds used for bond issuance costs(including underwriters'discount) 165,050.08 Proceeds used for credit enhancement 0.00 Proceeds allocated to reasonably required reseive or replacement fund 0.00 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 11 BOND PRICING Town of Lexington,Massachusetts Comprehensive Watershed Storinwater Management Study and implementation Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 - 5.000% 0.450°/a 104.421 02/O1/2024 - 5.000% 0.670°/a 108.481 02/O1/2025 - 5.000% 0.800°/a 112322 02/Ol/2026 - 5.000% 0.920°/a 115.888 02/O1/2027 - 5.000% 1.000% 119.365 0 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount - Originallssue Discount - Production - - Underwriter's Discount - - Purchase Price - - Accrued Interest - Net Proceeds - Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 12 BOND PRICING Town of Lexington,Massachusetts Townwide Culvert Replacement Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 - 5.000% 0.450°/a 104.421 02/O1/2024 - 5.000% 0.670°/a 108.481 02/O1/2025 - 5.000% 0.800°/a 112322 02/Ol/2026 - 5.000% 0.920°/a 115.888 02/O1/2027 - 5.000% 1.000% 119.365 0 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount - Originallssue Discount - Production - - Underwriter's Discount - - Purchase Price - - Accrued Interest - Net Proceeds - Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 13 BOND DEBT SERVICE Town of Lexington,Massachusetts Center Streetscape improvements and Easements I Period Annual Ending Principal Coupon lnterest Debt Service Debt Service 08/O1/2022 - - 10,212.50 10,212.50 - 02/O1/2023 40,000 5.000% 10,750.00 50,750.00 - 06/30/2023 - - - - 60,962.50 08/O1/2023 - - 9,750.00 9,750.00 - 02/01/2024 40,000 5.000% 9,750.00 49,750.00 - 06/30/2024 - - - - 59,SOOAO 08/O1/2024 - - 8,750.00 8,750.00 - 02/O1/2025 35,000 5.000% 8,750.00 43,750.00 - 06/30/2025 - - - - 52,500.00 08/O1/2025 - - 7,875.00 7,875.00 - 02/OU2026 35,000 5.000% 7,875.00 42,875.00 - 06/30/2026 - - - - 50,750.00 08/OU2026 - - 7,000.00 7,000.00 - 02/O1/2027 35,000 5.000% 7,000.00 42,000.00 - 06/30/2027 - - - - 49,000.00 OS/O1/2027 - - 6,125.00 6,125.00 - 02/O1/2028 35,000 5.000% 6,125.00 41,125.00 - 06/30/2028 - - - - 47,250.00 08/O1/2028 - - 5,250.00 5,250.00 - 02/O1/2029 35,000 5.000% 5,250.00 40,250.00 - 06/30/2029 - - - - 45,500.00 08/O1/2029 - - 4,375.00 4,375.00 - 02/01/2030 35,000 5.000% 4,375.00 39,375.00 - 06/30/2030 - - - - 43,750.00 08/O1/2030 - - 3,500.00 3,500.00 - 02/O1/2031 35,000 5.000% 3,500.00 38,500.00 - 06/30/2031 - - - - 42,000.00 08/O1/2031 - - 2,625.00 2,625.00 - 02/OU2032 35,000 5.000% 2,625.00 37,625.00 - 06/30/2032 - - - - 40,250.00 08/OU2032 - - 1,750.00 1,750.00 - 02/O1/2033 35,000 3.000% ],750.00 36,750.00 - 06/30/2033 - - - - 38,500.00 OS/O1/2033 - - 1,225.00 1,225.00 - 02/O1/2034 35,000 3.000% 1,225.00 36,225.00 - 06/30/2034 - - - - 37,450.00 08/O1/2034 - - 700.00 700.00 - 02/O1/2035 35,000 2.000% 700.00 35,700.00 - 06/30/2035 - - - - 36,400.00 08/O1/2035 - - 350.00 350.00 - 02/01/2036 35,000 2.000% 350.00 35,350.00 - 06/30/2036 - - - - 35,700.00 500,000 139,512.50 639,512.50 639,512.50 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 14 BOND PRICING Town of Lexington,Massachusetts Center Streetscape improvements and Easements I Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 40,000 5.000% 0.450°/a 104.421 02/O1/2024 40,000 5.000% 0.670°/a 108.481 02/O1/2025 35,000 5.000% 0.800°/a 112322 02/Ol/2026 35,000 5.000% 0.920°/a 115.888 02/O1/2027 35,000 5.000% 1.000% 119.365 02/O1/2028 35,000 5.000% 1100°/a 122.493 02/O1/2029 35,000 5.000% 1.200% 125352 02/Ol/2030 35,000 5.000% 1.250°/a 128379 02/O1/2031 35,000 5.000% 1.300°/a 131.247 02/O1/2032 35,000 5.000% 1.350°/a 130.754 C 360,000 TERM 1: 02/O1/2034 70,000 3.000% 1.590°/a 1ll.749 C TERM2: 02/Ol/2036 70,000 2.000% 2.000% 100.000 500,000 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/O1/2022 Par Amount 500,000.00 Premium 78,415.10 Production 578,415.10 115.683020% Underwriter's Discount (2,288.81) (0.457762%) Pwchase Price 576,126.29 115.225258°/o Accrued lnterest - Net Proceeds 576,126.29 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 15 BOND DEBT SERVICE Town of Lexington,Massachusetts Center Streetscape Improvements and Easements II Annual Period Debt Debt Ending Principal Coupon Tnterest Se�vice Se�vice 08/O1/2022 - - 147,250 147,250 - 02/O1/2023 500,000 5.000% 155,000 655,000 - 06/30/2023 - - - - 802,250 08/O1/2023 - - 142,500 142,500 - 02/O1/2024 500,000 5.000% 142,500 642,500 - 06/30/2024 - - - - 785,000 08/O1/2024 - - 130,000 130,000 - 02/Ol/2025 500,000 5.000% 130,000 630,000 - 06/30/2025 - - - - 760,000 08/01/2025 - - ll7,500 ll7,500 - 02/01/2026 500,000 5.000% 117,500 617,500 - 06/30/2026 - - - - 735,000 08/O1/2026 - - ]05,000 105,000 - 02/O1/2027 500,000 5.000% 105,000 605,000 - 06/30/2027 - - - - 710,000 08/O1/2027 - - 92,500 92,500 - 02/Ol/2028 500,000 5.000% 92,500 592,500 - O6/30/2028 - - - - 685,000 08/O1/2028 - - 80,000 80,000 - 02/O1/2029 500,000 5.000% 80,000 58Q000 - 06/30/2029 - - - - 660,000 08/O1/2029 - - 67,500 67,500 - 02/O1/2030 500,000 5.000% 67,500 567,500 - O6/30/2030 - - - - 635,000 08/O1/2030 - - 55,000 55,000 - 02/Ol/2031 500,000 5.000% 55,000 555,000 - 06/30/2031 - - - - 610,000 08/01/2031 - - 42,500 42,500 - 02/01/2032 500,000 5.000% 42,500 542,500 - 06/30/2032 - - - - 585,000 08/O1/2032 - - 30,000 30,000 - 02/01/2033 500,000 3.000% 30,000 530,000 - 06/30/2033 - - - - 560,000 08/O1/2033 - - 22,500 22,500 - 02/O1/2034 500,000 3.000% 22,500 522,500 - O6/30/2034 - - - - 545,000 08/O1/2034 - - 15,000 15,000 - 02/O1/2035 500,000 2.000% 15,000 515,000 - 06/30/2035 - - - - 530,000 08/O1/2035 - - 10,000 10,000 - 02/O1/203G 500,000 2.000% 10,000 510,000 - OG/30/2036 - - - - 520,000 08/O1/2036 - - 5,000 5,000 - 02/O1/2037 500,000 2.000% 5,000 505,000 - 06/30/2037 - - - - 510,000 7,500,000 2,132,250 9,632,250 9,632,250 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 16 BOND PRICING Town of Lexington,Massachusetts Center Streetscape Improvements and Easements II Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 500,000 5.000% 0.450°/a 104.421 02/O1/2024 500,000 5.000% 0.670°/a 108.481 02/O1/2025 500,000 5.000% 0.800°/a ll2322 02/Ol/2026 500,000 5.000% 0.920% 115.888 02/O1/2027 SOU,000 5.000% 1.000% ll9.365 02/O1/2028 500,000 5.000% 1100°/a 122.493 02/O1/2029 500,000 5.000% 1.200% 125352 02/O1/2030 500,000 5.000% 1.250°/a 128379 02/O1/2031 500,000 5.000% 1.300°/a 131.247 02/O1/2032 500,000 5.000% 1350% 130.754 C 5,000,000 TERM 1: 02/O1/2034 1,000,000 3.000% 1.590°/a 1ll.749 C TERM2: 02/O1/2036 1,000,000 2.000% 2.000% 100.000 SERIES2: 02/O1/2037 500,000 2.000% 2.100°/a 98.720 7,500,000 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount 7,500,000.00 Premium 1,104,600.00 Production 8,604,600.00 114.728000% Underwriter's Discount (34,332.14) (0.457762%) Purchase Price 8,570,267.86 1 14.270238% Accrued interest - Net Proceeds 8,570,267.86 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 17 BOND DEBT SERVICE Town of Lexington,Massachusetts Hill Street New Side��alk R-oject-Construction Annual Period Debt Debt Ending Principal Coupon Tnterest Se�vice Se�vice 08/O1/2022 - - 23,750 23,750 - 02/O1/2023 100,000 5.000% 25,000 125,000 - 06/30/2023 - - - - 148,750 08/O1/2023 - - 22,500 22,500 - 02/O1/2024 100,000 5.000% 22,500 122,500 - 06/30/2024 - - - - 145,000 08/O1/2024 - - 20,000 20,000 - 02/Ol/2025 100,000 5.000% 20,000 120,000 - 06/30/2025 - - - - 140,000 08/01/2025 - - 17,500 17,500 - 02/01/2026 100,000 5.000% 17,500 117,500 - 06/30/2026 - - - - 135,000 08/O1/2026 - - ]5,000 15,000 - 02/01/2027 100,000 5.000% 15,000 ll5,000 - 06/30/2027 - - - - 130,000 08/O1/2027 - - 12,500 12,500 - 02/Ol/2028 100,000 5.000% 12,500 112,500 - O6/30/2028 - - - - 125,000 08/O1/2028 - - 10,000 10,000 - 02/O1/2029 100,000 5.000% 10,000 110,000 - 06/30/2029 - - - - 120,000 08/O1/2029 - - 7,500 7,500 - 02/O1/2030 100,000 5.000% 7,500 107,500 - 06/30/2030 - - - - ll5,000 08/O1/2030 - - 5,000 5,000 - 02/Ol/2031 100,000 5.000% 5,000 105,000 - 06/30/2031 - - - - 110,000 08/01/2031 - - 2,500 2,500 - 02/01/2032 100,000 5.000% 2,500 102,500 - 06/30/2032 - - - - 105,000 1,000,000 273,750 1,273,750 1,273,750 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 18 BOND PRICING Town of Lexington,Massachusetts Hill Street New Side��alk R-oject-Construction Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 100,000 5.000% 0.450°/a 104.421 02/O1/2024 100,000 5.000% 0.670°/a 108.481 02/O1/2025 100,000 5.000% 0.800°/a ll2322 02/Ol/2026 100,000 5.000% 0.920% 115.888 02/O1/2027 10U,000 5.000% 1.000% ll9.365 02/O1/2028 100,000 5.000% 1100°/a 122.493 02/O1/2029 100,000 5.000% 1.200% 125352 02/O1/2030 100,000 5.000% 1.250°/a 128379 02/O1/2031 100,000 5.000% 1.300°/a 131.247 02/O1/2032 100,000 5.000% 1350% 130.754 C 1,000,000 Dated Date 02/10/2022 Deliveiy Date 02/10/2022 First Coupon 08/O1/2022 Par Amount 1,000,000.00 Premium 198,702.00 Production 1,198,702.00 1 I 9.870200% Underwriter's Discount (4,577.62) (0.457762%) Purchase Price 1,194,12438 119.412438% Accrued Interest - Net Proceeds 1,194,12438 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 19 BOND PRICING Town of Lexington,Massachusetts Route 4/225 Transportation improvement Project Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 - 5.000% 0.450°/a 104.421 02/O1/2024 - 5.000% 0.670°/a 108.481 02/O1/2025 - 5.000% 0.800°/a 112322 02/Ol/2026 - 5.000% 0.920°/a 115.888 02/O1/2027 - 5.000% 1.000% 119.365 0 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount - Originallssue Discount - Production - - Underwriter's Discount - - Purchase Price - - Accrued Interest - Net Proceeds - Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 20 BOND DEBT SERVICE Town of Lexington,Massachusetts Sidewall:improvement Period Annual Ending Principal Coupon lnterest Debt Service Debt Service 08/O1/2022 - - 18,928.75 18,928.75 - 02/O1/2023 77,000 5.000% 19,925.00 96,925.00 - 06/30/2023 - - - - ll5,853.75 08/O1/2023 - - 18,000.00 18,000.00 - 02/01/2024 80,000 5.000% 18,000.00 98,000.00 - 06/30/2024 - - - - 116,000.00 08/O1/2024 - - 16,000.00 16,000.00 - 02/O1/2025 80,000 5.000% 16,000.00 96,000.00 - 06/30/2025 - - - - 112,000.00 08/O1/2025 - - 14,000.00 14,000.00 - 02/OU2026 80,000 5.000% 14,000.00 94,000.00 - 06/30/2026 - - - - 108,000.00 08/OU2026 - - 12,000.00 12,000.00 - 02/O1/2027 80,000 5.000% 12,000.00 92,000.00 - 06/30/2027 - - - - 104,000.00 OS/O1/2027 - - 10,000.00 10,000.00 - 02/O1/2028 80,000 5.000% 10,000.00 90,000.00 - 06/30/2028 - - - - 100,000.00 08/O1/2028 - - 8,000.00 8,000.00 - 02/O1/2029 80,000 5.000% 8,000.00 88,000.00 - 06/30/2029 - - - - 96,000.00 08/O1/2029 - - 6,000.00 6,000.00 - 02/01/2030 80,000 5.000% 6,000.00 86,000.00 - 06/30/2030 - - - - 92,000.00 08/O1/2030 - - 4,000.00 4,000.00 - 02/O1/2031 80,000 5.000% 4,000.00 84,000.00 - 06/30/2031 - - - - 88,000.00 08/O1/2031 - - 2,000.00 2,000.00 - 02/OU2032 80,000 5.000% 2,000.00 82,000.00 - 06/30/2032 - - - - 84,000.00 797,000 218,853.75 1,015,853.75 1,015,853.75 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 21 BOND PRICING Town of Lexington,Massachusetts Sidewall:improvement Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 77,000 5.000% 0.450°/a 104.421 02/O1/2024 80,000 5.000% 0.670°/a 108.481 02/O1/2025 80,000 5.000% 0.800°/a 112322 02/Ol/2026 80,000 5.000% 0.920% 115.888 02/O1/2027 8U,000 5.000% 1.000% 119.365 02/O1/2028 80,000 5.000% 1100°/a 122.493 02/O1/2029 80,000 5.000% L200% 125352 02/Ol/2030 80,000 5.000% 1.250°/a 128379 02/O1/2031 80,000 5.000% 1.300°/a 131.247 02/O1/2032 80,000 5.000% 1.350°/a 130.754 C 797,000 Dated Date 02/10/2022 Deliveiy Date 02/10/2022 First Coupon 08/O1/2022 Par Amount 797,000.00 Premium 158,82897 Production 955,828.97 119.928353% Underwriter's Discount (3,648.36) (0.457762%) Purchase Price 952,180.61 119.470591% Accrued Interest - Net Proceeds 952,180.61 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 22 BOND PRICING Town of Lexington,Massachusetts Equipment Rep1acement i Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 - 5.000% 0.450°/a 104.421 02/O1/2024 - 5.000% 0.670°/a 108.481 02/O1/2025 - 5.000% 0.800°/a 112322 02/Ol/2026 - 5.000% 0.920°/a 115.888 0 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount - Original Issue Discount - Production - - Underwriter's Discount - - Purchase Price - - Accrued lnterest - Net Proceeds - Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 23 BOND PRICING Town of Lexington,Massachusetts Equipment Rep1acement IT Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 - 5.000% 0.450°/a 104.421 02/O1/2024 - 5.000% 0.670°/a 108.481 02/O1/2025 - 5.000% 0.800°/a 112322 02/Ol/2026 - 5.000% 0.920°/a 115.888 02/O1/2027 - 5.000% 1.000% 119.365 0 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount - Originallssue Discount - Production - - Underwriter's Discount - - Purchase Price - - Accrued Interest - Net Proceeds - Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 24 BOND DEBT SERVICE Town of Lexington,Massachusetts Bridge Elementary School Roof Annual Period Debt Debt Ending Principal Coupon Tnterest Se�vice Se�vice 08/O1/2022 - - 47,500 47,500 - 02/O1/2023 200,000 5.000% 50,000 250,000 - 06/30/2023 - - - - 297,500 08/O1/2023 - - 45,000 45,000 - 02/O1/2024 200,000 5.000% 45,000 245,000 - 06/30/2024 - - - - 290,000 08/O1/2024 - - 40,000 40,000 - 02/Ol/2025 200,000 5.000% 40,000 240,000 - 06/30/2025 - - - - 280,000 08/01/2025 - - 35,000 35,000 - 02/01/2026 200,000 5.000% 35,000 235,000 - 06/30/2026 - - - - 270,000 08/O1/2026 - - 30,000 30,000 - 02/O1/2027 200,000 5.000% 30,000 230,000 - 06/30/2027 - - - - 260,000 08/O1/2027 - - 25,000 25,000 - 02/Ol/2028 200,000 5.000% 25,000 225,000 - O6/30/2028 - - - - 250,000 08/O1/2028 - - 20,000 20,000 - 02/O1/2029 200,000 5.000% 20,000 220,000 - 06/30/2029 - - - - 240,000 08/O1/2029 - - 15,000 I5,000 - 02/O1/2030 200,000 5.000% 15,000 215,000 - 06/30/2030 - - - - 230,000 08/O1/2030 - - 10,000 10,000 - 02/Ol/2031 200,000 5.000% 10,000 210,000 - 06/30/2031 - - - - 220,000 08/01/2031 - - 5,000 5,000 - 02/01/2032 200,000 5.000% 5,000 205,000 - 06/30/2032 - - - - 210,000 2,000,000 547,500 2,547,500 2,547,500 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 25 BOND PRICING Town of Lexington,Massachusetts Bridge Elementary School Roof Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 200,000 5.000% 0.450°/a 104.421 02/O1/2024 200,000 5.000% 0.670°/a 108.481 02/O1/2025 200,000 5.000% 0.800°/a ll2322 02/Ol/2026 200,000 5.000% 0.920% 115.888 02/O1/2027 20U,000 5.000% 1.000% ll9.365 02/O1/2028 200,000 5.000% 1100°/a 122.493 02/O1/2029 200,000 5.000% 1.200% 125352 02/O1/2030 200,000 5.000% 1.250°/a 128379 02/O1/2031 200,000 5.000% 1.300°/a 131.247 02/O1/2032 200,000 5.000% 1350% 130.754 C 2,000,000 Dated Date 02/10/2022 Deliveiy Date 02/10/2022 First Coupon 08/O1/2022 Par Amount 2,000,000.00 Premium 397,404.00 Production 2,397,404.00 1 I 9.870200% Underwriter's Discount (9,155.24) (0.457762%) Purchase Price 2,388,248.76 119.412438% Accrued Interest - Net Proceeds 2,388,248.76 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 26 BOND DEBT SERVICE Town of Lexington,Massachusetts Pump Station Upgrades Annual Period Debt Debt Ending Principal Coupon Tnterest Se�vice Se�vice 08/O1/2022 - - 11,780 11,780 - 02/O1/2023 40,000 5.000% 12,400 52,400 - 06/30/2023 - - - - 64,180 08/O1/2023 - - 11,400 11,400 - 02/Ol/2024 40,000 5.000% 11,400 51,400 - 06/30/2024 - - - - 62,800 08/O1/2024 - - 10,400 10,400 - 02/Ol/2025 40,000 5.000% 10,400 50,400 - 06/30/2025 - - - - 60,800 08/01/2025 - - 9,400 9,400 - 02/01/2026 40,000 5.000% 9,400 49,400 - 06/30/2026 - - - - 58,800 08/O1/2026 - - 8,400 8,400 - 02/O1/2027 40,000 5.000% 8,400 48,400 - 06/30/2027 - - - - 56,800 08/O1/2027 - - 7,400 7,400 - 02/Ol/2028 40,000 5.000% 7,400 47,400 - O6/30/2028 - - - - 54,800 08/O1/2028 - - 6,400 6,400 - 02/O1/2029 40,000 5.000% 6,400 46,400 - 06/30/2029 - - - - 52,800 08/O1/2029 - - 5,400 5,400 - 02/O1/2030 40,000 5.000% 5,400 45,400 - O6/30/2030 - - - - 50,800 08/O1/2030 - - 4,400 4,400 - 02/Ol/2031 40,000 5.000% 4,400 44,400 - 06/30/2031 - - - - 48,800 08/01/2031 - - 3,400 3,400 - 02/01/2032 40,000 5.000% 3,400 43,400 - 06/30/2032 - - - - 46,800 08/O1/2032 - - 2,400 2,400 - 02/01/2033 40,000 3.000% 2,400 42,400 - 06/30/2033 - - - - 44,800 08/O1/2033 - - 1,800 1,800 - 02/O1/2034 40,000 3.000% 1,800 41,800 - O6/30/2034 - - - - 43,600 08/O1/2034 - - 1,200 1,200 - 02/O1/2035 40,000 2.000% 1,200 41,200 - 06/30/2035 - - - - 42,400 08/O1/2035 - - 800 800 - 02/O1/203G 40,000 2.000% 800 40,800 - OG/30/2036 - - - - 41,600 08/O1/2036 - - 400 400 - 02/O1/2037 40,000 2.000% 400 40,400 - 06/30/2037 - - - - 40,800 600,000 170,580 770,580 770,580 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 27 BOND PRICING Town of Lexington,Massachusetts Pump Station Upgrades Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 40,000 5.000% 0.450°/a 104.421 02/O1/2024 40,000 5.000% 0.670°/a 108.481 02/O1/2025 40,000 5.000% 0.800°/a 112322 02/Ol/2026 40,000 5.000% 0.920% 115.888 02/O1/2027 4U,000 5.000% 1.000% 119.365 02/O1/2028 40,000 5.000% 1100°/a 122.493 02/O1/2029 40,000 5.000% L200% 125352 02/Ol/2030 40,000 5.000% 1.250°/a 128379 02/O1/2031 40,000 5.000% 1.300°/a 131.247 02/O1/2032 40,000 5.000% 1.350°/a 130.754 C 400,000 TERM 1: 02/O1/2034 80,000 3.000% 1.590°/a 1ll.749 C TERM2: 02/Ol/2036 80,000 2.000% 2.000% 100.000 SERIES2: 02/O1/2037 40,000 2.000% 2100°/a 98.720 600,000 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount 600,000.00 Premium 88,368.00 Production 688,368.00 114.728000°/a Underwriter's Discount (2,746.57) (0.457762%) Purchase Price 685,621.43 114.270238% Accrued interest - Net Proceeds 685,621.43 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 28 BOND PRICING Town of Lexington,Massachusetts Wastewater System Improvements Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 - 5.000% 0.450°/a 104.421 02/O1/2024 - 5.000% 0.670°/a 108.481 02/O1/2025 - 5.000% 0.800°/a 112322 02/Ol/2026 - 5.000% 0.920°/a 115.888 02/O1/2027 - 5.000% 1.000% 119.365 02/O1/2028 - 5.000% 1100°/a 122.493 02/O1/2029 - 5.000% 1.200% 125352 02/O1/2030 - 5.000% 1.250°/a 128379 02/O1/2031 - 5.000% 1.300°/a 131.247 02/O1/2032 - 5.000% 1350% 130.754 C 0 Dated Date 02/10/2022 Delivery Date 02/10/2022 Fi rst Coupon 08/O1/2022 Par Amount - Original lssue Discoimt - Production - - Underwriter's Discount - - Purchase Price - - Accrued interest - Net Proceeds - Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 29 BOND DEBT SERVICE Town of Lexington,Massachusetts Pump Station Upgrades 2 Period Annual Ending Principal Coupon lnterest Debt Service Debt Service 08/O1/2022 - - 13,846.25 13,846.25 - 02/O1/2023 50,000 5.000% 14,575.00 64,575.00 - 06/30/2023 - - - - 78,421.25 08/O1/2023 - - 13,325.00 13,325.00 - 02/01/2024 50,000 5.000% 13,325.00 63,325.00 - 06/30/2024 - - - - 76,650A0 08/O1/2024 - - 12,075.00 12,075.00 - 02/O1/2025 50,000 5.000% 12,075.00 62,075.00 - 06/30/2025 - - - - 74,150.00 08/O1/2025 - - 10,825.00 10,825.00 - 02/OU2026 50,000 5.000% 10,825.00 60,825.00 - 06/30/2026 - - - - 71,650.00 08/OU2026 - - 9,575.00 9,575.00 - 02/O1/2027 50,000 5.000% 9,575.00 59,575.00 - 06/30/2027 - - - - 69,150.00 OS/O1/2027 - - 8,325.00 8,325.00 - 02/O1/2028 45,000 5.000% 8,325.00 53,325.00 - 06/30/2028 - - - - 61,650.00 08/O1/2028 - - 7,200.00 7,200.00 - 02/O1/2029 45,000 5.000% 7,200.00 52,200.00 - 06/30/2029 - - - - 59,400.00 08/O1/2029 - - 6,075.00 6,075.00 - 02/01/2030 45,000 5.000% 6,075.00 51,075.00 - 06/30/2030 - - - - 57,150.00 08/O1/2030 - - 4,950.00 4,950.00 - 02/O1/20i1 45,000 5.000% 4,950.00 49,950.00 - 06/30/2031 - - - - 54,900.00 08/O1/2031 - - 3,825.00 3,825.00 - 02/OU2032 45,000 5.000% 3,825.00 48,825.00 - 06/30/2032 - - - - 52,650.00 08/OU2032 - - 2,700.00 2,700.00 - 02/O1/2033 45,000 3.000% 2,700.00 47,700.00 - 06/30/2033 - - - - 50,400.00 OS/O1/2033 - - 2,025.00 2,025.00 - 02/O1/2034 45,000 3.000% 2,025.00 47,025.00 - 06/30/2034 - - - - 49,050.00 08/O1/2034 - - 1,350.00 1,350.00 - 02/O1/2035 45,000 2.000% 1,350.00 46,350.00 - 06/30/2035 - - - - 47,700.00 08/O1/2035 - - 900.00 900.00 - 02/01/2036 45,000 2.000% 900.00 45,900.00 - 06/30/2036 - - - - 46,800.00 08/O1/2036 - - 450.00 450.00 - 02/O1/2037 45,000 2.000% 450.00 45,450.00 - 06/30/2037 - - - - 45,900.00 700,000 195,621.25 895,621.25 895,621.25 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 30 BOND PRICING Town of Lexington,Massachusetts Pump Station Upgrades 2 Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 50,000 5.000% 0.450°/a 104.421 02/O1/2024 50,000 5.000% 0.670°/a 108.481 02/O1/2025 50,000 5.000% 0.800°/a 112322 02/Ol/2026 50,000 5.000% 0.920% 115.888 02/O1/2027 SU,000 5.000% 1.000% 119.365 02/O1/2028 45,000 5.000% 1100°/a 122.493 02/O1/2029 45,000 5.000% L200% 125352 02/Ol/2030 45,000 5.000% 1.250°/a 128379 02/O1/2031 45,000 5.000% 1.300°/a 131.247 02/O1/2032 45,000 5.000% 1.350°/a 130.754 C 475,000 TERM 1: 02/O1/2034 90,000 3.000% 1.590°/a 1ll.749 C TERM2: 02/Ol/2036 90,000 2.000% 2.000% 100.000 SERIES2: 02/O1/2037 45,000 2.000% 2100°/a 98.720 700,000 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount 700,000.00 Premium 102,437.85 Production 802,437.85 114.633979°/a Underwriter's Discount (3,204.33) (0.457761%) Purchase Price 799,233.52 114.176217% Accrued interest - Net Proceeds 799,233.52 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 31 BOND DEBT SERVICE Town of Lexington,Massachusetts Sewer Mains Period Annual Ending Principal Coupon lnterest Debt Service Debt Service 08/O1/2022 - - 5,842.50 5,842.50 - 02/O1/2023 20,000 5.000% 6,150.00 26,150.00 - 06/30/2023 - - - - 31,992.50 08/O1/2023 - - 5,650.00 5,650.00 - 02/01/2024 20,000 5.000% 5,650.00 25,650.00 - 06/30/2024 - - - - 31,300A0 08/O1/2024 - - 5,150.00 5,150.00 - 02/O1/2025 20,000 5.000% 5,150.00 25,150.00 - 06/30/2025 - - - - 30,300.00 08/O1/2025 - - 4,650.00 4,650.00 - 02/OU2026 20,000 5.000% 4,650.00 24,650.00 - 06/30/2026 - - - - 29,300.00 08/OU2026 - - 4,150.00 4,150.00 - 02/O 1/2027 20,000 5.000% 4,]50.00 24,150.00 - 06/30/2027 - - - - 28,300.00 OS/O1/2027 - - 3,650.00 3,650.00 - 02/O1/2028 20,000 5.000% 3,650.00 23,650.00 - 06/30/2028 - - - - 27,300.00 08/O1/2028 - - 3,150.00 3,150.00 - 02/O1/2029 20,000 5.000% 3,150.00 23,150.00 - 06/30/2029 - - - - 26,300.00 08/O1/2029 - - 2,650.00 2,650.00 - 02/01/2030 20,000 5.000% 2,650.00 22,650.00 - 06/30/2030 - - - - 25,300.00 08/O1/2030 - - 2,150.00 2,150.00 - 02/O1/2031 20,000 5.000% 2,150.00 22,150.00 - 06/30/2031 - - - - 24,300.00 08/O1/2031 - - 1,650.00 1,650.00 - 02/OU2032 20,000 5.000% 1,650.00 21,650.00 - 06/30/2032 - - - - 23,300.00 08/OU2032 - - 1,150.00 1,150.00 - 02/O 1/2033 20,000 3.000% ],]50.00 21,150.00 - 06/30/2033 - - - - 22,300.00 OS/O1/2033 - - 850.00 850.00 - 02/O1/2034 20,000 3.000% 850.00 20,850.00 - 06/30/2034 - - - - 21,700.00 08/O1/2034 - - 550.00 550.00 - 02/O1/2035 20,000 2.000% 550.00 20,550.00 - 06/30/2035 - - - - 21,100.00 08/O1/2035 - - 350.00 350.00 - 02/01/2036 20,000 2.000% 350.00 20,350.00 - 06/30/2036 - - - - 20,700.00 08/O1/2036 - - 150.00 150.00 - 02/O1/2037 15,000 2.000% 150.00 15,150.00 - 06/30/2037 - - - - 15,300.00 295,000 83,792.50 378,792.50 378,792.50 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 32 BOND PRICING Town of Lexington,Massachusetts Sewer Mains Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 20,000 5.000% 0.450°/a 104.421 02/O1/2024 20,000 5.000% 0.670°/a 108.481 02/O1/2025 20,000 5.000% 0.800°/a 112322 02/Ol/2026 20,000 5.000% 0.920% 115.888 02/O1/2027 2U,000 5.000% 1.000% 119.365 02/O1/2028 20,000 5.000% 1100°/a 122.493 02/O1/2029 20,000 5.000% L200% 125352 02/Ol/2030 20,000 5.000% 1.250°/a 128379 02/O1/2031 20,000 5.000% 1.300°/a 131.247 02/O1/2032 20,000 5.000% 1.350°/a 130.754 C 200,000 TERM 1: 02/O1/2034 40,000 3.000% 1.590°/a 1ll.749 C TERM2: 02/Ol/2036 40,000 2.000% 2.000°/a 100.000 SERIES2: 02/O1/2037 15,000 2.000% 2100°/a 98.720 295,000 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount 295,000.00 Premium 44,248.00 Production 339,248.00 114.999322°/a Underwriter's Discount (1,350.40) (0.457763%) Purchase Price 337,897.60 114.54i 559% Accrued interest - Net Proceeds 337,897.60 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 33 BOND DEBT SERVICE Town of Lexington,Massachusetts Water System Improvements Period Annual Ending Principal Coupon lnterest Debt Service Debt Service 08/O1/2022 - - 17,420.63 17,420.63 - 02/O1/2023 58,500 5.000% 18,337.50 76,837.50 - 06/30/2023 - - - - 94,258.13 08/O1/2023 - - 16,875.00 16,875.00 - 02/01/2024 60,000 5.000% 16,875.00 76,875.00 - 06/30/2024 - - - - 93,750A0 08/O1/2024 - - 15,375.00 15,375.00 - 02/O1/2025 60,000 5.000% 15,375.00 75,375.00 - 06/30/2025 - - - - 90,750.00 08/O1/2025 - - 13,875.00 13,875.00 - 02/OU2026 60,000 5.000% 13,875.00 73,875.00 - 06/30/2026 - - - - 87,750.00 08/OU2026 - - 12,375.00 12,375.00 - 02/O1/2027 60,000 5.000% 12,375.00 72,375.00 - 06/30/2027 - - - - 84,750.00 OS/O1/2027 - - 10,875.00 10,875.00 - 02/O1/2028 60,000 5.000% 10,875.00 70,875.00 - 06/30/2028 - - - - 81,750.00 08/O1/2028 - - 9,375.00 9,375.00 - 02/O1/2029 60,000 5.000% 9,375.00 69,375.00 - 06/30/2029 - - - - 78,750.00 08/O1/2029 - - 7,875.00 7,875.00 - 02/01/2030 60,000 5.000% 7,875.00 67,875.00 - 06/30/2030 - - - - 75,750.00 08/O1/2030 - - 6,375.00 6,375.00 - 02/O1/2031 60,000 5.000% 6,375.00 66,375.00 - 06/30/2031 - - - - 72,750.00 08/O1/2031 - - 4,875.00 4,875.00 - 02/OU2032 60,000 5.000% 4,875.00 64,875.00 - 06/30/2032 - - - - 69,750.00 08/OU2032 - - 3,375.00 3,375.00 - 02/O1/2033 60,000 3.000% 3,375.00 63,375.00 - 06/30/2033 - - - - 66,750.00 OS/O1/2033 - - 2,475.00 2,475.00 - 02/O1/2034 55,000 3.000% 2,475.00 57,475.00 - 06/30/2034 - - - - 59,950.00 08/O1/2034 - - 1,650.00 1,650.00 - 02/O1/2035 55,000 2.000% 1,650.00 56,650.00 - 06/30/2035 - - - - 58,300.00 08/O1/2035 - - 1,100.00 1,100.00 - 02/01/2036 55,000 2.000% 1,100.00 56,I 00.00 - 06/30/2036 - - - - 57,200.00 08/O1/2036 - - 550.00 550.00 - 02/O1/2037 55,000 2.000% 550.00 55,550.00 - 06/30/2037 - - - - 56,100.00 878,500 249,80813 1,128,308.13 1,128,30813 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 34 BOND PRICING Town of Lexington,Massachusetts Water System Improvements Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 58,500 5.000% 0.450°/a 104.421 02/O1/2024 60,000 5.000% 0.670°/a 108.481 02/O1/2025 60,000 5.000% 0.800°/a 112322 02/Ol/2026 60,000 5.000% 0.920% 115.888 02/O1/2027 6U,000 5.000% 1.000% 119.365 02/O1/2028 60,000 5.000% 1100°/a 122.493 02/O1/2029 60,000 5.000% L200% 125352 02/Ol/2030 60,000 5.000% 1.250°/a 128379 02/O1/2031 60,000 5.000% 1.300°/a 131.247 02/O1/2032 60,000 5.000% 1.350°/a 130.754 C 598,500 TERM 1: 02/O1/2034 115,000 3.000% 1.590°/a ll1.749 C TERM2: 02/O1/2036 110,000 2.000% 2.000°/a 100.000 SERIES2: 02/O1/2037 55,000 2.000% 2100°/a 98.720 878,500 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amount 878,500.00 Premium 131,962.24 Production 1,010,462.24 115.021314% Underwriter's Discount (4,021.44) (0.457762%) Purchase Price 1,006,440.80 1 14.563552% Accrued interest - Net Proceeds 1,006,440.80 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 35 BOND DEBT SERVICE Town of Lexington,Massachusetts Equipment Replacement-Compost Period Annual Ending Principal Coupon lnterest Debt Service Debt Service 08/O1/2022 - - 5,331.88 5,331.88 - 02/O1/2023 59,500 5.000% 5,612.50 65,112.50 - 06/30/2023 - - - - 70,444.38 08/O1/2023 - - 4,125.00 4,125.00 - 02/01/2024 55,000 5.000% 4,125.00 59,125.00 - 06/30/2024 - - - - 63,250A0 08/O1/2024 - - 2,750.00 2,750.00 - 02/O1/2025 55,000 5.000% 2,750.00 57,750.00 - 06/30/2025 - - - - 60,500.00 08/O1/2025 - - 1,375.00 1,375.00 - 02/OU2026 55,000 5.000% 1,375.00 56,375.00 - 06/30/2026 - - - - 57,750.00 224,500 27,444.38 251,94438 251,94438 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 36 BOND PRICING Town of Lexington,Massachusetts Equipment Replacement-Compost Maturity Bond Component Date Amount Rate Yield Price SERiES: 02/O1/2023 59,500 5.000% 0.450°/a 104.421 02/O1/2024 55,000 5.000% 0.670°/a 108.481 02/O1/2025 55,000 5.000% 0.800°/a 112322 02/Ol/2026 55,000 5.000% 0.920% 115.888 224,500 Dated Date 02/10/2022 Delivery Date 02/10/2022 First Coupon 08/Ol/2022 Par Amoimt 224,500.00 Premium 22,810.55 Production 247,310.55 110.160601% Underwriter's Discount (1,027.67) (0.457759%) Purchase Price 246,282.88 109.702842°/a Accrued Interest - Net Proceeds 246,282.88 Jan 25,2022 12:37 pm Prepared by HilltopSecurities-Public Finance(mem) Page 37 R-«a» $«b» United States of America The Commonwealth of Massachusetts TOWN OF LEXINGTON GENERAL OBLIGATION MUNICIPAL PURPOSE LOAN OF 2022 BOND Interest Maturity Original Rate Date CUS1P Issue Date «c»% February 1, «d» 529284«e» February 10, 2022 PRINCIPAL AMOUNT: «f» THOUSAND DOLLARS REGISTERED OWNER: CEDE & CO. REGISTRATION DATE: FEBRUARY 10, 2022 REGISTRAR AND PAYING AGENT: U.S. BANK TRUST COMPANY, NATIONAL ASSOCIATION The Towu of Lexington, Massachusetts (the "Town"), for value received,promises to pay to the Registered Owner of this bond or registered assigns the Principal Amount specified above, in lawful money of the United States of America, on the Maturity Date unless this bond is called for earlier redemption, upon presentation and surrender hereof, with interest (calculated on the basis of a 360-day year of twelve 30-day months) at the interest Rate per annum, payable on August 1, 2022 and semiannually thereafter on February 1 and August 1 of each year(each, an "Interest Payinent Date") until the Principal Amount is paid or has been duly provided for. This bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the Original Issue Date. The record date for the payment of interest on this Bond (the "Record Date") shall be the fifteenth day of the month preceding an interest payment date. If such date is not a business day, the Recard Date shall be the next succeeding business day. This bond is one of an issue of$14,495,000 aggregate principal ainount issued by the Town pursuant to Chapter 44 of the General Laws as amended for wastewater and drainage, water,road and sidewallc improvements, departmental equipment,planning, and school purposes. The bonds are general obligations of the Town and the full faith and credit of the Town is pledged for the payment of principal of and interest on the bonds as the same shall become due and payable. The bonds are being issued by means of a book entry system, with bond certificates immobilized at The Depository Trust Company, New York, New York("DTC") evidencing ownership of the bonds in principal amounts of five thousand dollars ($5,000) or integral multiples thereof, and with transfers of beneficial ownership effected on the records of DTC and its participants pursuant to rules and procedures established by DTC. Bond certificates are not available for distribution to the public. The principal or redemption price, if any, of and interest on this bond are payable by U.S. Bank Trust Company, National Association, or its successor as paying agent (the "Paying Agent") for the Town, to the Registered Owner of this bond, as nominee of DTC. Transfer of principal, redemption price, if any, and interest payments to participants of DTC is the responsibility of DTC; transfer of principal, redemption price, if any, and interest payments to beneficial owners by participants of DTC will be the responsibility of such participants aiid other nominees of beneficial owners. The Town is not responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. In the event that (a) DTC determines not to continue to act as securities depository for the bonds or (b)the Town Treasurer determines that continuation of the book entry system of evidence and transfer of ownership would adversely affect the interests of the beneficial owners of the bonds, the Town will discontinue the book entry system with DTC. If the Town fails to identify another qualified securities depository to replace DTC, the Paying Agent will authenticate and deliver replacement bonds in the foi-m of fully registered certificates. This bond is transferable only upon the boolcs of the Town which shall be kept for such purpose by the Paying Agent. This bond may not be transferred or exchanged in a manner which would involve the delivery of bond certi�cates to the beneficial owners of bonds unless the book entry system has been discontinued by the Town in accordance with the preceding paragraph, in which case replacement bonds may be issued in accordance with law and such procedures as the Town Treasurer shall deem appropriate. The bonds of this issue (except the bonds maturing on or before February 1, 2031, which are not subject to redemption prior to maturity) are redeemable prior to maturity on or after February 1, 2031, at the option of the Town, as a whole or in part at any time, at a price equal to the principal amount to be redeemed(without premium) plus accrued interest to the redemption date. The bonds of this issue maturing on February 1, 2034 and February 1, 2036 (the "Term Bonds"), unless called for earlier redemption as provided above, shall be retired in part prior to maturity by mandatory serial redemptions in the principal amounts specified below, at a price equal to the principal amount to be redeemed(without premium)plus accrued interest to the redemption date: Bond due February 1, 2034 Pi-incipal Date Amount February 1, 2033 $700,000 February 1, 2034 (maturity) 695,000 February 1, 2026 Principal Date Amount February 1, 2035 $695,000 February 1, 2036 (maturity) 695,000 The Town may purchase all or any portion of the Term Bonds from any available funds at a price not exceeding par and accrued interest. Any principal amount of a Term Bond purchased and surrendered to the Paying Agent prior to December 1 in the year preceding] a year in which mandatory redemption is required for the Term Bond (unless previously applied as a credit against a mandatory redemption requirement) shall be credited against the principal amount required to be called and prepaid or paid on the following February 1. In the event any bonds are called for redemption, notice will be sent by mail, or in such other manner acceptable to DTC,not more than sixty(60) days nor less than thirty(30) days prior to the redemption date to the registered owner of such bonds, as nominee of DTC. It will be the responsibility of DTC and its participants to give notice of the redemption to beneficial owners of the bonds to be redeemed. With respect to the redemption of any such bond, failure to mail notice to the registered owner of any other bond, any defect in the notice to the registered owner of any other bond, or failure by DTC and its participants to provide notice of redemption to the beneficial owners of such bond will not affect the redemption of such bond. Notice of redemption having been duly given, the bonds to be redeemed, or the portions called for redemption, will become due and payable on the redemption date at the applicable redemption price and, moneys for the redemption having been deposited with the Paying Agent, from and after the date fixed for redemption interest on such bonds, or such portions, will no longer accrue. With respect to any bond subject to redemption, portions of the principal amount of such bond in the amount of five thousand dollars ($5,000) or any multiple thereof may be redeemed. In the event of such a partial redemption, the identity of the beneficial owners whose beneficial interests in any such bond are to be redeemed and the amount of any such redemption shall be determined by DTC and its participants by lot in such manner as DTC and its participants shall deem appropriate. If less than all of the principal ainount of any bond is to be redeemed, upon surrender of such bond to the Paying Agent there will be issued to the registered owner, without charge, a new bond for the unredeemed principal sum. The Town hereby covenants that it will talce all lawful action necessary to comply with all requirements of the Internal Revenue Code of 1986, as amended, that must be satisfied subsequent to the issuance of the bonds in order that interest on the bonds be and continue to be excluded from gross income for federal income tax purposes and it will refrain from taking any action that would cause interest on the bonds to become included in gross income for federal income tax purposes. In connection with the offering ofthe bonds the Town has executed a Continuing Disclosure Certif'icate (as it may be amended from time to time, the "Certificate"). The Town hereby covenants to comply with the provisions of the Certificate, and reference is made to the Certificate for a description of the nature and extent of the obligations of the Town and the rights of the owners of the bonds under the Certificate. The Certificate is described in the Official Statement relating to the bonds.] A copy of the Certificate is available from the Town upon request. TOWN OF LEXINGTON, MASSACHUSETTS By: Treasurer Select Board (Town Seal) LEGAL OPINION The following opinion is based on facts and the law eXisting on the date of original delivery of the bonds described therein. LOCKE LORD LLP 1 ll Huntington Avenue Boston, Massachusetts Arnold Lovering, Treasurer Town of Lexington Lexington, Massachusetts $14,495,000 Town of Lexington, Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds Dated February 10, 2022 We have acted as bond counse] to the Town of Lexington, Massachusetts (the "Town") in connection with the issuance by the Town of the above-referenced bonds (the `Bonds"). In such capacity, we have examined the law and such certified proceedings and other papers as we have deemed necessary to render this opinion. As to questions of fact material to our opinion we have relied upon representations and covenants of the Town contained in the certified proceedings and other certifications of public officials furnished to us,without undertalcing to verify the same by independent investigation. Based on our examination, we are of the opinion, under existing law, as follows: 1. The Bonds are valid and binding general obligations of the Town and, except to the extent they are paid from other sources, the principal of and interest on the Bonds are payable from taxes which may be levied upon all taxable property in the Town, subject to the limit imposed by Chapter 59, Section 21C of the General Laws. 2. Interest on the Bonds is excluded from the gross income of the owners of the Bonds for federal income tax purposes. In addition, interest on the Bonds is not a specific preference item for purposes of the federal individual alternative minimum tax. In rendering the opinions set forth in this paragraph, we have assumed compliance by the Town with all requirements of the Internal Revenue Code of 1986, as amended, that must be satisfied subsequent to the issuance of the Bonds in order that interest thereon be, and continue to be, excluded from gross income for federal income tax purposes. The Town has covenanted to comply with all such requirements. Failure by the Town to comply with certain of such requirements may cause interest on the Bonds to become included in gross income for federal income tax purposes retroactive to the date of issuance of the Bonds. We express no opinion regarding any other federal tax consequences arising with respect to the Bonds. 3. Interest on the Bonds is exempt from Massachusetts personal income taxes and the Bonds are exempt from Massachusetts personal property taxes. We express no opinion regarding any other Massachusetts tax consequences arising with respect to the Bonds or any tax consequences arising with respect to the Bonds under the laws of any state other than Massachusetts. This opinion is expressed as of the date hereof, and we neither assume nor undertake any obligation to update, revise, supplement or restate this opinion to reflect any action taken or omitted, or any facts or circumstances or changes in law or in the interpretation thereof, that may hereafter arise or occur, or for any other reason. The rights of the holders of the Bonds and the enforceability of the Bonds may be subject to bankruptcy, insolvency, reorganization, moratorium and other similar laws affecting creditors' rights heretofore or hereafter enacted to the extent constitutionally applicable, and their enforcement may also be subject to the exercise of judicial discretion in appropriate cases. /s/Loc�Lo�LLP io3oa�s�s�.i (Please Note: The following statements are an essential part of the permanent bond record. Read them carefully before signing this certificate. Advise Locke Lord LLP of any inaccuracy.) TAX CERTIFICATE This Tax Certificate is executed and delivered by the Town of Lexington, Massachusetts ("Issuer"), in connection with the issuance of$14,495,000 stated principal amount of its General Obligation Municipal Purpose Loan of 2022 Bonds dated the Issue Date ("Issue"). The Issue is issued pursuant to Votes duly adopted by the Issuer and the Massachusetts General Laws. Pursuant to Reg §§ 1.141-2(d)(1) and 1.148-2(b)(2)(i), the Issuer certifies, covenants, warrants and represents as follows in connection with the issuance of the Issue: ARTICLE I. IN GENERAL 11 Delivery of the Bonds of the Issue. On the Issue Date, in exchange for receipt of good funds, the Issuer is delivering the bonds of the Issue to the Successful Bidder, for resale to the Public. 1.2 Purpose of Tax Certi�cate. The Issuer is delivering this Tax Certificate to Bond Counsel, with the understanding that Bond Counsel will rely in part upon this Tax Certif'icate in rendering its opinion that interest on the Issue is excluded from gross income for federal income tax purposes under Section 103. 1.3 Definitions and References. All capitalized terms used in this Tax Certificate include either the singular or the plural. All terms used in this Tax Certificate, including terms specifically defined, shall be interpreted in a manner consistent with Sections 103 and 141-150 and the applicable Regulations thereunder except as otherwise specified. Capitalized terms used and not otherwise defined herein and in the exhibits hereto and in the schedules and attachments to those exhibits shall have the respective meanings set forth in Apbendix A and Appendix B hereto. Reference to a Section means a section of the Code. Reference by number only (for example, "2.10") means that numbered paragraph of this Tax Certificate. l.4 Purpose of Financing. The Issue is being issued to provide funds (i) to finance on a "new money" basis the capital costs of certain municipal projects as more fully described in the Signature Certificate relating to the Issue, including the payment of Capitalized Interest, if any ("1�Tew Money Projects"), and Funded Interest, if any, (ii) to refund on a current basis the Refunded Notes, which were originally issued to finance and/or refmance the capital costs of certain municipal projects as more fully described in the Signature Certificate relating to the Issue, including the payment of Capitalized Interest, if any ("Refmanced Projects" and together with the New Money Projects, "Projects"), and Funded Interest, if any, and (iii) to pay Issuance Costs and other common costs of the Issue. 1.5 Single Issue. The bonds of the Issue were sold to the Successful Bidder on the Sale Date. No other governmental obligations of the Issuer which are expected to be paid out of substantially the same source of funds as the Issue have been or will be sold less than 15 days apart from the Sale Date pursuant to the same plan of financing as the Issue. 1.6 Reliance. With respect to certain matters contained iu this Tax Certificate, the Issuer specifically relies upon the certifications of the Successful Bidder set forth in Exhibit A, the certifications of the Municipal Advisor set forth in Exhibit B, and upon the certifications set farth in the other exhibits attached hereto or as otherwise described herein. The Issuer is not aware of any facts or circumstances that would cause it to question the accuracy or reasonableness of any representation made in this Tax Certificate including the exhibits hereto. ARTICLE II. GENERAL TAX LINIITATIONS 21 Application of Sale Proceeds and Certain Other Moneys. On the Issue Date, the Sale Proceeds, $16,822,776.71, less an underwriter's discount of $66,352.58, will be deposited to the General Fund and applied as follows: New MoneyProjects $13,286,352.00 Payment of Refunded Notes 3,369,148.00 Issuance Costs 98,697.50 Payment of a portion of the interest on the Issue due August 1, 2022 2,226.63 TOTAL: $16,756,424.13 Investment Proceeds earned on the amounts in the General Fund wi]] be commingled with substantial tax and other revenues of the Issuer, and are expected to be expended for operating or other expenses of the Issuer within six months after deposit of the Investment Proceeds therein. Pursuant to Reg § 1.148-6(d)(6), all such Investment Proceeds will be treated as expended when so commingled. 2.2 Expenditure of Gross Proceeds. For purposes of this Tax Certificate, Sale Proceeds and, to the extent not deemed expended as described in 2.1, Investment Proceeds allocable to the Nonrefunding Portion will be treated as spent when they are used to pay or reimburse disbursements by the Issuer that are (i) capital expenditures, including any Capitalized Interest, if any and to the extent allowable, (ii) Issuance Costs with respect to the Nonrefunding Portion, (iii) Funded Interest, (iv) initial operating expenses directly associated with the New Money Projects (in aggregate amount not exceeding 5% of the Sale Proceeds), or (v) other miscellaneous expenditures described in Reg � L 148-6(d)(3)(ii). The Issuer hereby certifies that no disbursement to be paid or reimbursed from Gross Proceeds allocable to the Nonrefunding Portion shall have been previously paid or reimbursed from the proceeds of any other obligation, whether issued by the Issuer or any other party. To the extent that Sale Proceeds allocable to the Nonrefunding Portion will be applied to reimburse expenditures made by the Issuer prior to the Issue Date, the Issuer hereby certifies that 2 such expenditures either (i) constitute capital eXpenditures incurred not earlier than 60 days prior to the applicable Vote, which Votes constitute the Issuer's declarations of official intent to issue debt to finance the costs of the New Money Projects, or (ii) constitute Preliminary Expenditures to the extent permitted by Massachusetts law. The Issuer further certif'ies that any such reimbursement described in clause (i) of the preceding sentence shall be made no later than the later of 18 months after the date of the expenditure or the date on which the New Money Project component to which such expenditure relates is placed in service, but in no event later than 3 years after the date of such expenditure. 2.3 Governmental Bond Status. Absent an Opinion of Bond Counsel, the Issuer will not loan more than 5% of the Proceeds to one or more Nongovernmental Persons. Absent an Opinion of Bond Counsel, the Issuer has not allowed and will not allow more than 10% of the Proceeds, any of the Priar Issues, or the Projects to be used duectly or indirectly by any Nongovernmental Person in any trade or business, other than as a member of the general public, and has not allowed and wi11 not allow more than 5% of the Proceeds, any of the Prior Issues, or the Projects to be so used to the extent such use is unrelated or disproportionate to the governmental uses thereof. Absent an Opinion of Bond Counsel, for purposes of this 2.3, a Nongovernmental Person will be treated as "using" Proceeds, proceeds of the Priar Issues or the Projects to the extent the Nongovernmental Person: (i) borrows Proceeds of the Issue or any Prior issues; (ii) uses any portion of the Projects as owner, lessee, service provider, operator, or manager; (iii) acquires the output of the Projects; or (iv) enters into any other arrangement that provides a special legal entitlement or special economic benefit to a Nongovernmental Person. As of the Issue Date, the Issuer certifies that there are no contracts or other arrangements for any such use of any component of the Projects by any party other than a Governmental Unit. Absent an Opinion of Bond Counsel, the Issuer will not enter into any contract or other arrangement after the Issue Date for any such use of any component of the Projects by any party other than a Governmental Unit. 2.4 Qualified Equity. The Issuer reasonably expects that a portion of the cost of the Projects being financed andlor refinanced in part with the Sale Proceeds may be paid from Qualified Equity. The Issuer intends that the undivided portion or portions of any of the Projects paid with Qualif'ied Equity may be used for Private Business Use without restriction. Qualified Equity will be allocated to any Private Business Use of the Projects before any Proceeds are allocated to any such Private Business Use. To the extent that Private Business Use of the Projects ever exceeds the applicable limitation under the "private business tests" imposed 3 pursuant to Section 141(b), the Issuer hereby allocates Qualified Equity to the Projects. In addition, the lssuer reserves the right to allocate this Qualif'ied Equity to the Projects if and as needed in the future. 2.5 Change in Use. The Issuer reasonably expects to use all Proceeds and all facilities that are financed and refmanced therewith as set forth in 2.3 for the entire stated term to maturity of the Issue. Absent an Opinion of Bond Counsel, the Issuer in fact will use all Proceeds and each facility financed and refinanced therewith as set forth in 2.3. 2.6 Registered Form. The bonds of the Tssue are being issued in registered form. 2.7 Federal Guarantee. The Tssuer will not directly or indirectly use or permit the use of any Proceeds or any other funds of the Issuer or any Related Party or take or omit to take any action that would cause the bonds of the Issue to be obligations that are "federally guaranteed." In furtherance of this covenant, the Issuer will not allow the payment of principal or interest with respect to the Issue to be guaranteed (directly or indirectly) in whole or in part by the United States or any agency or instrumentality thereof. Except as provided in the next sentence, the Issuer will not use 5% or more of the Proceeds to malce or finance loans the payment of principal or interest with respect to which is guaranteed in whole or in part by the United States or any agency or instrumentality thereof, nor will it invest 5% or more of the Proceeds in federally insured deposits or accounts. The preceding sentence shall not apply to (i) investments in the portions of the General Fund described in 3.5, 3.6 and 3.7 during the temporary period described therein, (ii) investments in the Bona Fide Debt Service Fund, and (iii) investments in obligations issued by the United States Department of Treasury. 2.8 Information Reporting. The Issuer will cause a properly completed and executed IRS Form 8038-G to be filed with respect to the Issue no later than the 15th day of the second month of the calendar quarter immediately following the calendar quarter of the Issue Date. 2.9 Partial Current Refunding. The Issuer will use Sale Proceeds allocable to the Refunding Portion in the amount of$3,369,148.00 to pay the Refunded Notes on February 11, 2022. Proceeds will not be used directly or indirectly to make principal, interest or redemption premium payments with respect to any governmental obligation other than the Refunded Notes and, to the extent described in 2.1, the Issue. 2.10 Unexpended Proceeds. No Proceeds of the Refunded Notes remain unspent as of the Issue Date of the Issue other than the amount of$245,471.00, which is currently being held by the Issuer in the General Fund pending its expenditure on costs of the Refinanced Projects. The Issuer acknowledges that upon the retirement of the Refunded Notes, such amount will cease to be treated as Proceeds of the Refunded Notes and will instead be treated (together with the allocable earnings from the investment and reinvestment thereo�, to the extent provided in Reg § 1.148-9(b), as Transferred Proceeds. The Issuer reasonably e�ects that such 4 Transferred Proceeds, together with all Investment Proceeds thereon, will be fully expended on the date which is within 3 years of the date of issuance of the applicable Original lssues. 211 No Pooling. The lssuer will not use any Proceeds directly or indirectly to make or finance loans to two or more ultimate borrowers. 212 No Hedge Bonds. As of the respective issue dates of each issue comprising the Original Issues, the Issuer reasonably expected to expend more than 85% of the Net Sale Proceeds of each such issue within three years of original issuance for the governmental purposes of such Original Issues. Not more than 50% of the Proceeds of each such issue was invested at a substantially guaranteed yield for four years or more. The Issuer reasonably expects that more than 85% of Net Sale Proceeds of the Nonrefunding Portion of the Issue will be expended for the governmental purposes thereof within three years after the Issue Date. Not more than 50% of the Nonrefunding Portion of the Proceeds will be invested at a substantially guaranteed yield for four years or more. 2.13 Useful Life. The weighted average maturity of the Issue is 7.1709 years, which does not exceed 120% of the remaining average reasonably expected economic life of the assets comprising the Projects. ARTICLE III. ARBITRAGE GENERAL 31 Reasonable Expectations. This Article III states the Issuer's reasonable expectations with respect to the amounts and uses of Proceeds and certain other moneys. 3.2 Issue Price of the Issue. On the Issue Date, the Issuer is delivering the bonds of the Issue to the Successful Bidder in exchange for an aggregate payment of $16,756,424.13 (which represents the total amount of Sale Proceeds, $16,822,776.71, less an underwriter's discount of$66,352.58). As reflected in Exhibit B, the Municipal Advisor has certified that the competitive sale requirements (as defined in the Notice of Sale) were met with respect to the bonds of the Issue. Accordingly, based on the advice of the Successful Bidder as set forth in Exhibit A, the Issue Price of the Issue is $16,822,776.71, which is the reasonably expected initial offering prices to the Public for the bonds of the issue. 3.3 Funds and Accounts. The Issuer will use certain portions of its General Fund(or accounts or subaccounts within the General Fund) to hold certain of the Proceeds, as more particularly described in this Article III. The Issuer does not expect that either it or any other Person benefiting from the issuance of the Issue will use any moneys in any fund or account other than the Bona Fide Debt Service Fund to pay debt sei-vice on the Issue; nor is any other fund or account so pledged as security for the Issue that there is a reasonable assurance that amounts held in such other fund or account will be available if needed to pay debt service on the Issue. 5 3.4 Bona Fide Debt Service Fund. 3.4.1 Payment of the Issue. The bonds of the Issue are general obligations of the lssuer payable from revenues available therefor pursuant to the Massachusetts General Laws and, when and as applicable, Sale Proceeds, Investment Proceeds, and the Proceeds of Refunding Obligations. 3.4.2 Revenues. Except for the debt service to be paid from a portion of the Sale Proceeds, Investment Proceeds, and the Proceeds of Refunding Obligations, each when and as applicable, payments of debt service on the Issue are expected to be derived from current revenues of the Issuer and current revenues are expected to equal or exceed such amount of debt service on the Issue during the payment period. 3.4.3 Match Between Revenues and Debt Service. The portions of the Issuer's General Fund that are reasonably expected to be used to pay debt service on the Issue (such portions of the Issuer's General Fund being referred to herein as the "Debt Service Fund") will be allocated to the payment of debt service on the Issue on a"first in, first out" (FiFo) basis. Accordingly, the Debt Service Fund will be used primarily to achieve a proper matching of revenues and debt service within the Bond Year. Amounts in the Debt Service Fund will be invested without regard to yield. 3.5 Three-Year Temporary Period. A portion of the Sale Proceeds allocable to the Nonrefiinding Portion in the amount of$3,369,148.00, will be deposited in the General Fund for the purpose of paying costs of the New Money Projects. The Tssuer's expenditure expectations with respect to the Proceeds allocable to the New Money Projects are reflected in Exhibit C. The Issuer reasonably expects that at least 85% of the Net Sale Proceeds will be spent to pay costs of the New Money Projects within three years from the Issue Date. The Issuer heretofore has incurred or within six months hereafter will incur a binding obligation to one or more unrelated parties involving an expenditure of not less than 5% of Net Sale Proceeds. Completion of the New Money Projects and allocations of Net Sale Proceeds and Investment Proceeds to costs of the New Money Projects will proceed with due diligence. Net Sale Proceeds allocable to paying costs of the New Money Projects held in the General Fund, and Investment Proceeds earned thereon, will be invested without regard to yield during the period ending on the third anniversary of the Issue Date. 3.6 90-Day Temporar-y Period. As reflected in 2.1 and 2.9, (i) a portion of Sale Proceeds allocable to the Refunding Portion in the amount of$3,369,148.00 will be deposited in the General Fund and used to retire the Refunded Notes on February 11, 2022 and (ii) a portion of Sale Proceeds in the amount of$98,697.50 will be deposited to the General Fund pending its expenditure far Issuance Costs. Such portions of the Sale Proceeds may be invested without regard to yield during the period that ends 90 days after the Issue Date of the Issue. 3.7 Transferred Proceeds. As reflected in part in 2.10 and Exhibit C (with respect to the Proceeds of the Original Issues used to pay costs of the Refinanced Projects), as of the 6 respective issue date of each issue comprising the Original Issues, the Issuer reasonably expected that at least 85% of the Proceeds of the Original Issues would be expended within three years of such date. Within six months after such date, the Issuer had incurred a binding obligation to one or more unrelated parties involving expenditures aggregating not less than 5% of the Proceeds of the Original Issues. Completion of the Refmanced Projects and allocations of Proceeds of the Original Issues and Transferred Proceeds to costs of the Refinanced Projects has proceeded and will proceed with due diligence. Transferred Proceeds will be invested in the General Fund without regard to yield through the third anniversary of the date on which the applicable Original Issues were issued. To the extent any Transferred Proceeds remain unspent after the third anniversary of the respective dates of issuance of the applicable Original Issues, the Issuer will invest such unspent amounts in accordance with 4.3 or will make Yield Reduction Payments or cause such payments to be made to the extent necessary pursuant to Reg � 1.148-5(c) in order to ensure that the Transferred Proceeds in fact are treated as invested at a yield not exceeding the yield on the Issue. 3.8 No Overissuance. Taking into account anticipated Investment Proceeds, the Sale Proceeds do not exceed the amount necessary to pay(i) costs of the New Money Projects, (ii) the Refunded Notes, (iii) Funded Interest, if applicable, and (iv) Issuance Costs and other common costs of the Issue. 3.9 No Other Replacement Proceeds. Neither the Issuer nor any Related Party will use any Gross Proceeds directly or indirectly to replace funds of the Issuer or any Related Party, which funds are or will be used directly or indirectly to acquire Investment Property reasonably expected to produce a yield that is materially higher than the Yield on the Issue. 3.10 No Expeeted Sale. It is not expected that the Projects or any part thereof financed and/or refinanced in whole or in part by the Issue will be sold or otherwise disposed of before February 1, 2037, the scheduled final maturity date of the Issue, except for minor portions due to normal wear or obsolescence. ARTICLE IV. ARBITRAGE -YIELD AND YIELD RESTRICTION 41 Yield. The Yield on the Issue, adjusted as may be required for substantial original issue premium or discount, has been calculated by the Municipal Advisor to be 1.4242843465%, as reflected in Exhibit B. 4.2 No Qualified Hedges. No Qualified Hedge has been, and (absent an Opinion of Bond Counsel) no Qualified Hedge will be, entered into such that failure to take the Qualified Hedge into account would distort the Yield on the Issue or otherwise would fail clearly to reflect the economic substance of the transaction. 4.3 Yield Restriction. Absent an Opinion of Bond Counsel, if the sum of(A) any Proceeds allocable to the payment of the Projects held in the General Fund after the third anniversary of the Issue Date, or, if applicable, the Issue Date of any Original Issue, plus (B) any 7 amounts held in the Bona Fide Debt Service Fund and remaining unexpended after 13 months from the date of accumulation in such fund (excluding any amounts held for Capitalized Interest and Funded Interest), plus, if applicable, (C) any Proceeds allocable to the retirement of any Refunded Bonds and Refunded Notes held in the General Fund after 90 days from the Issue Date, plus, if applicable, (D) any Transferred Proceeds held in the General Fund after the third anniversary of any Original Issue, plus (E) any Proceeds held in the Issuer's General Fund to pay Issuance Costs after 90 days from the Issue Date, at any time in the aggregate exceeds $100,000, the excess will be invested as follows: (i) in Investment Property with a yield not exceeding the Yield on the Issue, or such other issue of Tax-Exempt Bonds to which such amounts are then allocated as proceeds, (ii) in assets that are not treated as Investment Property (�, Tax-Exempt Bonds), or(iii) in assets that satisfy the requirements for Yield Reduction Payments. ARTICLE V. REBATE 51 Undertakings. The Issuer hereby covenants to comply with requirements of the Code pertaining to the Rebate Requirement. The lssuer acknowledges that the United States Department of the Treasury has issued Regulations with respect to certain of these undertakings, including the proper method for computing whether any rebate amount is due the federal goveinment under Section 148(�. (Reg §§ L148-1 through 1.148-11A, L150-1, and L150-2.) The Issuer further aclrnowledges that the United States Department of the Treasury may yet issue additional Regulations with respect to certain of these undertakings. The Issuer covenants that it will undertake to determine what is required with respect to the rebate provisions contained in Section 148(� and said Regulations from time to time and will comply with any requirements that may apply to the Issue. 5.2 Recordkeeping. The Issuer shall maintain or cause to be maintained detailed records with respect to each Nonpurpose Investment allocable to Gross Proceeds, including. (a) purchase date; (b) purchase price; (c) information establishing fair market value on the date such investment became a Nonpurpose Investment; (d) any accrued interest paid; (e) face amount; (� coupon rate; (g) periodicity of interest payments; (h) disposition price; (i) any accrued interest received; and (j) disposition date. Such detailed recordkeeping is required to facilitate the calculation of the Rebate Requirement. 5.3 Exceptions to the Rebate Requirement. 5.3.1 Bona Fide Debt Service Fund Exception. Based on the representations set farth in 3.4.3 and this 53.1, no rebate calculations need be made in respect of amounts in the Bona Fide Debt Service Fund(i) if(a) the weighted average maturity ofthe Issue is longer than 5 years and(b) the lssue is a FiYed Yield Issue or (ii) if clause (i) does not apply, to the extent the earnings thereon in the Bond Year are less than $100,000. 5.3.2 S�-Month E�penditure Exception. If applicable, no rebate calculations will be required to be made with respect to the Adjusted Gross Proceeds allocable to the 8 Refunding Portion if all such Adjusted Gross Proceeds are expended within six months of the Issue Date. 5.3.3 Eighteen Month Spending Exception. In general, when applicable, no rebate calculations will be required with respect to Adjusted Gross Proceeds of the Nonrefunding Portion if the Eighteen Month Spending Exception is met. The Issuer's spending expectations with respect to the Adjusted Gross Proceeds are included in Exhibit C. 5.3.4 Two Year Spending Exception. The Issuer reasonably expects that at least 75% of Available Construction Proceeds will be expended for Construction EXpenditures with respect to the Projects. The Issuer's spending expectations with respect to the Proceeds allocable to the New Money Projects or the Projects, as applicable, are reflected in Exhibit C. In general, when applicable, no rebate calculations will be required with respect to Available Construction Proceeds if Available Construction Proceeds are spent in accordance with the Two Year Spending Exception. Additionally, Proceeds of the Issue that are used to pay Issuance Costs will be treated, together with all Investment Proceeds thereon, as satisfying the Rebate Requirement if the Two Year Spending Exception is satisfied and all such Issuance Costs are paid within twenty-four months after the Issue Date. 5.4 Rebate Requirement with Respect to the Prior Issues. The Issuer covenants to, and will, pay any Rebate Requirement or Yield Reduction Payments due with respect to the Prior Issues within 60 days from the maturity date of the respective obligations or, if later, within 60 days of missing one of the relevant spending milestones set forth in 5.3, as required by Section 148(�(3). 5.5 Rebate Requirement or Yield Reduction Payments with Respect to the Issue. The Issuer covenants to, and will, pay any Rebate Requirement or Yield Reduction Payments due with respect to the Issue within 60 days from the maturity date of the Issue or, if later, within 60 days of missing one of the spending milestones set forth in 5.3, as required by Section 148(fl(3). ARTICLE VI. OTHER MATTERS 6.1 Expectations. The undersigned are authorized representatives of the Issuer acting for and on behalf of the Issuer in executing this Tax Certificate. To the best of the lcnowledge and belief of the undersigned, there are no other facts, estimates or circumstances that would materially change the expectations as set forth herein, and said expectations are reasonable. 6.2 Covenant to Comply. The Issuer hereby covenants that it will not take or permit to be taken on its behalf any action or actions that would adversely affect the exclusion from federal income taxation of interest on the Issue and will take or require to be taken such acts as may reasonably be within its ability and as may from time to time be required under applicable law to maintain the exclusion from federal income taxation of interest on the Issue. 9 6.3 Post Issuance Compliance Procedures. The Issuer has written procedures to monitor compliance with the arbitrage Yield restriction and rebate requirements of Section 148 after the Issue Date. The Issuer also has written procedures to ensure that all Nonqualified Bonds are remediated in accordance with Reg § 1.141-12. Such procedures are substantially in the form attached hereto as Appendix C. The Issuer will monitor the expenditure of Gross Proceeds and the use of facilities financed and/or refinanced by the Issue, and will undertalce, if necessary, any available measures under Reg § 1.141-12 to ensure compliance after the Issue Date with the applicable covenants contained herein. 6.4 Record Retention. In order to ensure that interest on the Issue continues to be excluded from gross income for federal tax law purposes, the Issuer acknowledges that records should be maintained to support the representations, certifications, and expectations set forth in this Tax Certificate (including the exhibits hereto) at least until the date three (3) years after the later of (a) the date on which the lssue is retired, or (b) the date on which the last of the Refunding Obligations is retired. In addition to the items described in 5.2, records to be retained include, but are not limited to: (i) basic records and documents relating to the Issue, and, when applicable, the Prior Issues and any Qualified Ec�uity relating to the Projects; (ii) documentation evidencing the expenditure of the Proceeds and, when applicable, Proceeds of the Prior Issues; (iii) documentation evidencing the use of the Projects or any component thereof by public and private sources (i.e., copies of management contracts, research agreements, leases, etc.); (iv) documentation evidencing all sources of payment or security for the Issue and, when applicable, the Prior Issues; (v) documentation evidenciug compliance with the timing and allocation of expenditures of the Proceeds, and, when applicable, Proceeds of the Prior Issues and any Qualified Equity relating to the Projects; and (vi) records of all amounts paid to the United States in satisfaction of the Rebate Requirement for the Issue and IRS Forms 8038-T (or successor forms thereto) related to such payments or to Yield Reduction Payments. 10 6.5 Amendments. Notwithstanding any other provision of this Tax Certificate, the Issuer may amend this Tax Certificate and thereby alter any actions allowed or required by this Tax Certificate if such amendment is signed by an authorized officer and is supported by an Opinion of Bond Counsel. [Remainder of page intentionczlly left blank; signatu�•e page follows.J 11 6.6 Survival of Payment or Defeasance. Notwithstanding any provision in this Tax Certificate or in any other agreement or instrument relating to the Issue to the contrary, the obligation to remit the Rebate Requirement, if any, to the United States Department of the Treasury and to comply with all other requirements contained in this Tax Certificate shall survive payment or defeasance of the Issue. 6.7 Execution of Counterparts and Delivery by Electronic Means. This Certificate, as well as any other certificates or documents relating to the Issue (collectively, the "Documents"), may be executed ui several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document. Delivery of an executed counterpart of a signature page to a Document by electronic mail in a ".pdf' file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document. Electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto, having the same legal effect as original signatures. Dated: February 10, 2022 TOWN OF LEXINGTON, MASSACHUSETTS By: Treasurer By: Select Board S-1 APPENDIX A GENERAL DEFINITIONS For purposes of the Tax Certificate to which this Appendix A is attached, and the exhibits to the Tax Certificate and any schedules or attachments to those exhibits, the following capitalized terms have the following meanings: 501(c)(3) Organization means any entity described in Section 501(c)(3). Adjusted Gross Proceeds generally means Gross Proceeds, less amounts held in the Bona Fide Debt Service Fund. Available Construction Proceeds has the meaning set forth in Reg § 1.148-7(i) and generally means all Sale Proceeds reduced by Issuance Costs or, if applicable, all Sale Proceeds allocable to the Nonrefunding Portion, reduced by Issuance Costs allocable to the Nonrefunding Portion financed with Sale Proceeds, plus all Investment Proceeds earned thereon before the earlier of two years after the Issue Date or substantial completion of the New Money Projects or Projects, as applicable. In determining the amount of Available Construction Proceeds as of any date, there shall be included the amount of investment earnuigs reasonably expected after such date,together with investment earnings actually received or accrued as of such date. Bona Fide Debt Service Fund has the meaning set forth in Reg § 1.148-1(b) and generally means the Debt Service Fund identified in 3.4.3. Bond Counsel means Locke Lord LLP or, if applicable, another law firm with a nationally recognized public finance practice. Bond Notice of Sale means, when applicable, the separate Notice of Sale for the bonds of the Issue. Bond Purchaser means, when applicable, an entity that purchases the bonds of the Issue, or, when applicable, a Prior Issue, for its own account without a present intent to resell. Capitalized Interest means interest on the Issue, or, when applicable, a Prior Issue, from the Issue Date to the placed in service date of the Projects, that is properly capitalized in the cost of the Projects under general federal income tax principles. Code means the Internal Revenue Code of 1986, as amended. Construction Expenditures has the meaning set forth in Reg § 1.148-7(g)(1) and generally means capital expendituies that are allocable to the cost of real property or constructed personal property and includes costs of reconstruction and rehabilitation, but does not include costs of acquiring any interest in land or other existing real or personal property. Controlled Group has the meaning set forth in Reg § 1.150-1(c) and generally means a group of entities controlled directly or indirectly by the same entity or group of entities. Appendix A-1 Debt Service Fund means the Debt Service Fund described in Article III. Deliberate Action has the meaning set forth in Reg § 1.141-2(d)(3) and generally means any action taken by the lssuer that is within its control, but excludes (i) an involuntary or compulsory conversion under Section 1033 or (ii) an action taken in response to a regulatory directive made by the federal government. Eighteen Month Spending Exception has the meaning set forth in Reg § 1.148-7(d) and generally means Adjusted Gross Proceeds are spent at least as quickly as follows: 15°/o within siY months after the Issue Date 60°/o within twelve months after the Issue Date 100°/o within eighteen months after the Issue Date The requirement that 100% of Adjusted Gross Proceeds be spent within eighteen months after the Issue Date will be met if at least 95% of Adjusted Gross Proceeds is spent within eighteen months and the remainder is held as a Reasonable Retainage, as permitted by contracts with the Issuer's contractors, and such remainder is spent within thirty months after the Issue Date. Fixed Yield Bond has the meaning set forth in Reg § 1.148-1(b) and generally means any bond whose yield is fixed and determinable on its Issue Date. Fixed Yield Issue has the meaning set forth in Reg � 1.148-1(b) and generally means any issue of which each bond of the issue is a Fixed Yield Bond. Funded Interest means interest on the Issue, or, when applicable, a Prior Issue, other than Capitalized Interest, through the later of three years after the Issue Date or one year after the first component of the Projects is placed in service as set forth in Reg § 1.148-6(d)(3)(ii)(A)(3). General Rule Maturities means, when applicable, those Maturities listed as the general rule maturities in Schedule A to the attached Issue Price Certificate for the Bonds of the Issue or the Notes of the Issue, as applicable. Governmental Person has the meaning set forth in Reg § 1.141-1(b) and generally means a Governmental Unit. Governmental Unit means a State or Local Governmental Unit. Gross Proceeds has the meaning set forth in Reg § 1.148-1(b) and generally means all proceeds derived from or relating to the Issue, or, when applicable, a Prior Issue, including Proceeds and Replacement Proceeds. Guidelines means Reg §1.141-3(b)(4) and Revenue Procedure 2017-13 ar any applicable predecessor or successor thereto. Appendix A-2 Hold-the-Offering-Price Maturities means, when applicable, those Maturities listed as the hold-the-offering-price maturities in Schedule A to the attached lssue Price Certificate for the Bonds of the Issue or the Notes of the Issue, as applicable. Holding Periocl means, with respect to a Hold-the-Offering-Price Maturity, the period starting on the Sale Date and ending on the earlier of(i) the close of the fifth business day after the Sale Date, or(ii) the date on which the Successful Bidder/Successful Bond Bidder/Successful Note Bidder sold at least 10% of such Hold-the-Offering-Price Maturity to the Public at prices that are no higher than the initial offering price for such Hold-the-Offering-Price Maturity. Investment Proceeds has the meaning set forth in Reg § 1.148-1(b) and generally means earnings received from investing and reinvesting Proceeds and fiom investing and reinvesting such earnings. Investment Property has the meaning set forth in Section 148(b)(2) and generally means any security or obligation, any annuity contract, or any other investment-type property, but does not include any Tax-Exempt Bond. Issuance Costs has the meaning set forth in Reg § 1.150-1(b) and generally means costs, to the extent incurred in connection with, and allocable to, the issuance of the Issue within the meaning of Section 147(g), and includes: underwriters' spread; counsel fees; financial advisory fees; credit rating fees; trustee fees; paying agent fees; bond registrar, certification, and authentication fees; accounting fees; printing costs; public approval process costs; engineering and feasibility study costs; and similar costs. Issue Date has the meaning set forth in Reg § 1.150-1(b) and generally means the date the Issue, or, when applicable, a Prior Issue, was delivered to the Underwriter or Purchaser thereof and payment was received therefor. Issue Price has the meaning set forth in Reg § 1.148-1(� and generally means (i) the Expected Offering Price of a Successful Bidder/Successful Bond Bidder/Successful Note Bidder, (ii) the amount paid by the Purchaser for the Issue, the notes of the Issue, and/or the bonds of the Tssue, and/or (iii) the price at which at least 10% of each maturity of the General Rule Maturities were sold by the Successful Bidder/Successful Bond Bidder/Successful Note Bidder, all as set forth in Exhibit A, or, when applicable, the sum of the applicable clauses above. Maturity means bonds and/or notes of the Issue with the same credit and payment terms. Bonds and/or notes of the Issue with different maturity dates, or with the same maturity date but different stated interest rates, are treated as separate maturities. MinoN Portion has the meaning set forth in Section 148(e) and generally means any amount of Gross Proceeds that does not exceed the lesser of (i) 5% of the Proceeds or (ii) $100,000. Net Sale PNoceeds has the meaning set forth in Reg § 1.148-1(b) and generally means the Sale Proceeds allocable to the Nonrefunding Portion, less the portion of those Sale Proceeds Appendix A-3 invested in a reasonably required reserve or replacement fund pursuant to Section 148(d) or as part of the Minor Portion. Nongovernmental Person means any Person other than a Governmental Person. Nongovernmental Person includes the United States and any agency or instrumentality of the United States. Nonpurpose Investment means any Investment Property in which Gross Proceeds are invested that is not a Purpose Investment. Nonqualified Bonds has the meaning set forth in Reg § 1.141-12(j) and generally means the portion of outstanding bonds of an issue that, as of the date of a Deliberate Action, would not meet the private business use test in Section 141(b) or the private loan financing test in Section 141(c). Nonrefunding Poation means, when applicable, the portion of the Issue or the Prior Issue, as applicable, that is not allocable to the Refunding Portion. Note Notice of Sale means, when applicable, the separate Notice of Sale for the notes of the Issue. Note Purchaser means, when applicable, an entity that purchases the notes of the Issue, or, when applicable, a Prior issue, for its own account without a present intent to resell. Notice of Sale means the Notice of Sale, or, when applicable, collectively the Bond Notice of Sale and Note Notice of Sale, attached as Attachment 1 to E�ibit B. Opinion of Bond Counsel means a written opinion of nationally recognized bond counsel, delivered to the Issuer, to the effect that the exclusion from gross income for federal incoine tax purposes of interest on the lssue will not be adversely affected. Original Issues means, when applicable, collectively, the portions of the Refunded Bonds and/or Refunded Notes and the issues that were issued to finance the Projects on a "new money" basis and any other obligations all or a portion of which were issued to �'inance the Projects on a new money basis which have been ultimately refinanced by this Issue. Person has the meaning set forth in Section 7701(a)(1) and generally includes an individual, trust, estate,partnership, association, company or corporation. Preliminary Expenditures has the meaning set forth in Reg § L 150-2(�(2) and generally means architectural, engineering, surveying, soil testing, lssuance Costs, including, when applicable, Issuance Costs allocable to the Nonrefunding Portion, and similar costs paid with respect to the Projects in an aggregate amount not exceeding 20% of the Issue Price of the Issue, or, when applicable, the Issue Price of the Issue allocable to the Nonrefunding Portion. However, Preliminary Expenditures do not include land acquisition, site preparation or similar costs incident to the commencement of construction. Appendix A-4 Prior Issue(s) means, when applicable, individually or collectively, the Original Issues and each series of exclusively current refunding obligations all or a portion of which were thereafter issued to refinance the Original Issues. Private Business Use has the meaning set forth in Reg § L 141-3(a) and generally means use (directly or indirectly) in a trade or business carried on by any Nongovernmental Person other than use (i) as a member of, and on the same basis as, the general public or (ii) pursuant to the Guidelines or the Research Guidelines. Any activity carried on by a Nongovernmental Person(other than a natural Person) shall be treated as a trade or business. Proceeds has the meaning set forth in Reg � 1.148-1(b) and generally means Sale Proceeds, Investment Proceeds and Transfened Proceeds of the Issue or, when applicable, a Prior Issue. Public has the meaning set forth in Reg § 1.148-1(�(3)(ii) and generally means any Person other than an Underwriter or a Related Parry to an Underwriter. Purchaser means, when applicable, an entity, including a Successful Bidder, that purchases the Issue, or, when applicable, a Prior Issue, for its own account without a present intent to resell. Purpose Investment has the meaning set forth in Reg §1.148-1(b) and generally means an investment that is acquired by the Issuer to carry out the governmental purpose of the Issue. Qualified Equity has the meaning set forth in Reg § 1.141-6(b)(3) and generally means funds that are not derived from proceeds of a Tax-Advantaged Bond. Qualified Guarantee has the meaning set forth in Reg � 1.148-4(� and generally means an arrangement that imposes a secondary liability that unconditionally shi$s substantially all of the credit rislc for all or part of the payinents on the Issue to the guarantor under that arrangement. Qualified Hedge has the meaning set forth in Reg § L148-4(h) and generally means a contract entered into by the Issuer with a hedge provider primarily to inodify the Issuer's risk of interest rate changes with respect to all or a part of the Issue. Reasonable Retainage has the meaning set forth in Reg � 1.148-7(h) and generally means an amount, not to exceed 5% of Available Construction Proceeds or Adjusted Gross Proceeds, as applicable, on the date 24 months, or 18 months, as applicable, after the Issue Date, that is retained for reasonable business purposes relating to the Projects, including to ensure or promote compliance with a construction contract. Rebate Requirement means the amount of rebatable arbitrage with respect to the Issue, computed as of the last day of any Bond Year pursuant to Reg § 1.148-3. Refunded Bonds means, when applicable, all or the portion of each of the series of bonds being refunded by the Issue, as identified in Appendix B. Appendix A-5 Refunded Notes means, when applicable, all or the portion of each of the series of notes being refunded by the Issue, as identified in Appendix B. Refunding Obligations means a Tax-Advantaged Bond issued to refund any portion of the Issue, including any subsequent Tax-Advantaged Bond in a series of refundings thereof. Refunding Portion means, when applicable, the portion of the Issue allocable to the refunding of the Refunded Bonds and/or Refunded Notes, together with the portion of the Issue allocable to the financing of a ratable share of Issuance Costs and other common costs of the Issue. Regulations or Reg means the applicable Treasury Regulations promulgated by the Secretary of the Treasury of the United States under the Code. Related Party has the meaning set forth in Reg §1.150-1(b) and generally means, in reference to a Governmental Unit or a 501(c)(3) Organization, any member of the same Controlled Group, and in any reference to any other Person, any two or more Persons who have more than fifty percent (50%) common ownership, duectly or indirectly. ReplacementProceeds has the meaning set forth in Reg §1.148-1(c) and generally means amounts that have a sufficiently direct nexus to the issue or to the governmenta] purpose of the Issue to conclude that the amounts would have been used for that governmental purpose if the Proceeds of the Issue were not used, and includes a sinking fund, a pledged fund, and other replacement proceeds, each as defined in Reg § 1.148-1(c). Research Guidelines means Reg §1.141-3(b)(6) and Revenue Procedure 2007-47 or any applicable successor thereto. Sale Date has the meaning set forth in Reg § 1.150-1(c)(6) and generally means the first day on which there is a binding contract in writing for the sale of a Maturity. Sale Proceeds has the meaning set forth in Reg § 1.148-1(b) and generally means amounts actually or constructively received from the sale of the Issue, or, when applicable, a Prior Issue. Signature Certificate means the Signature, No Litigation and Official Stateinent Certificate or similar certificate prepared by Bond Counsel relating to the Issue or, when applicable, a Prior Issue. Small Issuer Exception has the meaning set forth in Reg § 1.148-8(a) and generally means that, as of the Issue Date, the Issuer reasonably e�pects that the aggregate Issue Price of tax-exempt bonds (other than (a) current refunding bonds to the extent the amount thereof does not exceed the outstanding amount of the obligations to be refunded thereby and (b) qualified private activity bonds) issued and to be issued by or on behalf of the Issuer during the current calendar year will not exceed $5,000,000 except by the lesser of (i) $10,000,000 or (ii) the aggregate face amount of bonds, in either case attributable to financing the construction of public school facilities, as provided in Section 148(�(4)(D)(vii). In addition, the Issuer must have the Appendix A-6 power to unpose or to cause the imposition of taxes of general applicability which, when collected, may be used for the general purposes of the lssuer. The Issuer's power to impose or cause the imposition of such taxes cannot be contingent on approval by any other Governmental Unit. The Issuer cannot form or avail itself of an entity for the purpose of avoiding the volume limitation described above. State or Local Governmental Zlnit has the meaning set forth in Reg § 1.103-1(a) and is generally a state or any politica] subdivision of a state, but excludes the United States and its agencies or instrumentalities. Successful Biddea�(s) means, when applicable, the Successful Bidder(s) set forth in Appendix B. Successful Bond Bi�lder means, when applicable, the Successful Bond Bidder set forth in Apbendix B. Successful Note Bidder means, when applicable, the Successful Note Bidder set forth in Appendix B. Tax-Advc�ntaged Bond has the meaning set forth in Reg § 1.150-1(b) and generally means a taX-eXempt bond or a taxable bond that provides a federal tax benefit that reduces the Issuer's borrowing costs. Tax CeNtificate means the Tax Certiticate to which this AppendiY A is attached. Tax-Exempt Bond means any obligation the interest on which is excluded from gross income for federal income taX purposes pursuant to Section 103, other than a "specified private activity bond" within the meaning of Section 57(a)(5)(C), as well as (i) stock in a "regulated investment company" (within the meaning of Section 852) to the extent at least 95 percent of income to the stocicholder is treated as interest on Tax-Exempt Bonds and (ii) any demand deposit obligation issued by the United States Department of the Treasuxy pursuant to Subpart C of 31 CFR Part 344. Transferred Proceeds has the ineaning set forth in Reg § 1.148-9(b) and generally means Proceeds of a Prior Issue that become Proceeds of the Issue under the transferred proceeds allocation rule in Reg § 1.148-9(b). Two Year Spending Exception has the meaning set forth in Reg § 1.148-7(e) and generally means Available Construction Proceeds are expended at least as quickly as follows: 10% within siY months after the Issue Date 45% within twelve months after the Issue Date 75% within eighteen months after the Issue Date 100°/o within twenty-four months after the Issue Date Appendix A-7 The requirement that 100% of Available Construction Proceeds be spent within twenty-four months after the lssue Date will be met if at least 95% of Available Construction Proceeds is spent within twenty-four months and the remainder is held as Reasonable Retainage, as permitted by contracts with the Issuer's contractors, and such remainder is spent within thirty-six months after the Issue Date. Underwriter means (i) any Person, including, when applicable, a Successful Bidder/Successful Bond Bidder/Successful Note Bidder, that agrees pursuant to a written contract with the Issuer (or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the bonds and/or notes of the Issue, or, when applicable, a Prior Issue, to the Public, and (ii) any Person that agrees pursuant to a written contract directly or indirectly with a Person described in clause (i) of this paragraph to participate in the initial sale of such bonds and/or notes of the Issue, or, when applicable, a Prior Issue, to the Public (including a member of a selling group or a party to a third-party distribution agreement participating in the initial sale of such bonds and/or notes of the Issue, or, when applicable, a Prior Issue, to the Public). Votes means the authorizations for the Issue specif'ied in the Signature Certificate. Yield has the meaning set forth in Reg § 1.148-4 for an issue and Reg § 1.148-5 for investments, and generally means, as to the Issue, or, when applicable, a Prior Issue, or Investment Property, as applicable, that discount rate which, when used in computing the present value of all unconditionally payable payments representing (i) principal, adjusted, as required, for any substantial discounts or premiums, (ii) interest, including costs of Qualified Guarantees, and (iii) payments or receipts on Qualified Hedges, produces an amount equal to the Issue Price of the Issue, or, when applicable, a Prior Issue, or the purchase price of Investment Property, as appropriate. Yield Reduction Payment means a "qualified yield reduction payinent" to the United States Department of the Treasury that reduces the yield on Investment Property, as set forth in Reg § 1.148-5(c). Appendix A-8 APPENDIX B ISSUE SPECIFIC DEFINITIONS For purposes of the Tax Certificate to which this Appendix B is attached, and the exhibits to the Tax Certificate and any schedules or attachments to those exhibits, the following capitalized terms have the following meanings: 2021 Issue means the Issuer's $4,303,439 General Obligation Bond Anticipation Notes, issued on its Issue Date, on a new money basis, and payable February 11, 2022. Bond Year means the period beginning on the Tssue Date and ending on February 10, 2023 (or on an earlier date selected by the Issuer in accordance with Reg § 1.148-1(b)), and each successive one-year period thereafter. The last Bond Year will end on the last day on which any bonds of the Issue will remain outstanding for federal tax purposes. Issue Date means, as to the Issue, the date of this Tax Certificate, February 10, 2022. Municipal Advisor means Hilltop Securities Inc., as municipal advisor to the Issuer in connection with the Issue. Refunded Notes means the $3,369,148.00 portion of the 2021 Issue. The remainder of the 2021 Tssue will be retired with other moneys of the issuer. Sale Date of the Issue is January 25, 2022. Sale Proceeds means as to the Issue, the amount of $16,822,776.71, comprising the stated principal amount of the Issue ($14,495,000.00),plus original issue premium thereon in the amount of$2,327,776.71. Successful Bidder means Robert W. Baird & Co.,Inc. Appendix B-1 APPENDIX C POST-ISSUANCE TAX COMPLIANCE PROCEDURES TAX-EXEMPT OBLIGATIONS AND OTHER TAX-BENEFITED OBLIGATIONS I. Introduction These post-issuance compliance procedures of the Issuer are designed to provide for the effective management of the Issuer's post issuance compliance program for tax-exempt and other tax- benefited obligations in a manner consistent with state and federal laws applicable to such obligations. II. Post-Issuance Tax Compliance The Treasurer of the Issuer, or such other designated officer (the "Compliance Officer") shall be the primary bond compliance officer responsible for each issuance by the Issuer of tax-exempt (ar otherwise tax-benefited) bonds, notes, financing leases, or other obligations (herein, collectively referred to as "bonds"). All information related to each bond issue and the facilities, equipment and other assets financed by such issue shall be maintained by or on behalf of the Compliance Off"icer and the actions taken under subsections A through C of this Section II shall be taken by the Compliance Officer or on behalf of the Compliance Of�cer by such other officers or employees of the Issuer as appropriate. A. Tax Certificate and Continuing Education 1. Tax Certificate— A Tax Certificate is prepared for each issuance of bonds. Immediately upon issuing any bonds, the Compliance Officer, in conjunction with the Issuer's bond counsel and financial advisor, shall review the Tax Certificate and make notes regarding specific compliance issues for such bond issue on the Post-Issuance Compliance Notes form at Exhibit A. The Tax Certificate and Notes shall clearly define the roles and responsibilities relating to the ongoing compliance activities for each bond issue and will identify specific compliance requirements. 2. Continuing Education — The Compliance Officer will actively seek out advice of bond counsel on any matters that appear to raise ongoing compliance concerns and may attend or participate in seminars, teleconferences, etc. sponsored by organizations such as the Massachusetts C�llector-Treasurer Association and the Massachusetts Government Finance Officers Association that address compliance issues and developments in the public finance bond arena. In addition, national organizations such as the Securities Industry and Financial Markets Association (SIFMA) and the National Association of Bond Lawyers (NABL) offer numerous training opportunities and materials which may be useful to the Compliance Officer. B. Tax-Exempt Bonds Compliance Monitoring Appendix C-1 1. Restrictions against Private Use — The Compliance Officer will continuously monitor the expenditure of bond proceeds and the use of facilities or equipment fmanced or refinanced with bonds to ensure compliance with Section 141 of the Internal Revenue Code (the "Code") which generally establishes limitations on the use of bond-financed facilities by non-state or local governmental entities, such as individuals using bond- financed assets on a basis other than as a meinber of the general public, corporations and the federal government and its agencies and instrumentalities. a. Use of Bond Proceeds— The Compliance Officer will monitor and maintain records with respect to expenditures to ensure that bond proceeds are being used on capital expenditures for governmental purposes in accordance with the bond documents and document the allocation of all bond proceeds. Such monitoring is required not only for tax-exempt bonds, but also for tax credit bonds. b. Use of the Bond-Financed Facility or Equipment i. Equipment assets financed with bonds will be listed in a schedule for each bond issue, which schedule may be included in the Tax Certificate. Equipment assets generally are not to be disposed of prior to the earlier of(a) the date the bonds and all subsequent refundings of such bonds are fully paid, ar (b) the end of the useful life of such equipment. The Compliance Officer will maintain the list of all bond-financed equipment for each bond issue, together with the equipment's expected useful life. ri. Constructed or acquired assets financed with bonds—In order to ensure that assets constructed or acquired using bond proceeds, such as infrastructure assets, are not leased, sold or disposed of prior to the end of the term of the bonds and of all subsequent refundings of such bonds: • Any asset constructed or acquired with bond proceeds shall be flagged in the Issuer's records, and • These projects will be monitored by the Compliance Officer. iii. If there is any proposal to change the use of a bond-financed facility from a governmental purpose to a use in which a private entity may have the use or benefit of such a facility on a basis that is different from the rest of the general public, the Compliance Offiicer will consult with bond counsel prior to the occurrence of the proposed change in use. 2. Qualification for Initial Temporary Periods and Compliance with Restrictions against Hedge Bonds a. Expectations as to Expenditure of"New Money" Bond Proceeds i. In order to qualify under the arbitrage rules for an initial temporary period of 3 years for "new money" issues during which bond proceeds can be invested without regard to yield (but potentially subject to rebate), the Issuer must Appendix G2 reasonably eXpect to spend at least 85% of"spendable proceeds"by the end of the temporary period. in general under Code Section 149, in order to avoid classification of an issue of bonds as "hedge bonds," the Issuer must both (x) reasonably expect to spend 85% of the "spendable proceeds" of the bond issue within the 3 year period beginning on the date the bonds are issued and (y) invest not �nore than 50% of the proceeds of the issue in investments having a substantially guaranteed yield for 4 years or more. These expectations have been documented for the Issuer's outstanding bond issues in the tax certificates executed in connection with each bond issue. ri. If, for any reason, the Issuer's expectations concerning the period over which the bond proceeds are to be expended change from what was documented in the applicable tax certificate, the Compliance Officer will consult with bond counsel. b. Project Draw Schedule Compliance Monitoring — While there are unspent proceeds of a bond issue, the Compliance Officer will compare and analyze the original anticipated project draw schedule and the actual expenditure payouts and reimbursements on each bond-fmanced project on an annual or more frequent basis. The purpose of this analysis is to determine the variances from the original expected draw schedule for each project and to document the reasons for these variances to provide a continual record on the spending progress of each bond-financed project. Factors relevant to the analysis include unexpected delays in the project timelines, extreme weather, contract time extensions due to unexpected events, supplemental agreements and any other factor with a potential to impact the progress or completion of the projects. Generally, there should be no effect on the tax-exempt status of the bonds under either the temporary period rules or the hedge bond rules if the actual disbursements do not meet the original project draw schedule, unless circumstances surrounding the actual events cast doubt on the reasonableness of the stated expectations on the issuance date. Therefore, it is important for the Compliance Off"icer to update the progress of each project at least annually, and consult with bond counsel as to any variance from the original schedule. c. Bond Proceeds Expenditure Schedule Compliance Monitoring — While there are unspent proceeds of bonds, the Compliance Officer will compare and analyze the bond proceeds expenditure schedule and the actual investment earnings on each project on an annua] or more frequent basis. The purpose of this analysis is to determine any variances from the expected expenditure schedule and to document the reasons for these variances. 3. Arbitrage Rebate Compliance a. Bonds may lose their tax-favored status, retroactive to the date of issuance, if they do not comply with the arbitrage restrictions of section 148 of the Code. Two general sets of requirements under the Code must be applied in order to determine whether Appendix C-3 governmental bonds are arbitrage bonds: the yield restriction requirements of section 148(a) and the rebate requirements of section 148(�. b. Yield Restriction Requirements — The yield restriction requirements provide, in general terms, that gross proceeds of a bond issue may not be invested in investments earning a yield higher than the yield of the bond issue, except for investments (i) during one of the temporary periods permitted under the regulations (including the initial three year temporary period described above), (ii) in a reasonably required reserve or replacement fund or (iu) in an amount not in excess of the lesser of 5% of the sale proceeds of the issue or $100,000 (the "minor portion"). Under limited circumstances, the yield on investments subject to yield restriction can be reduced through payments to the IRS known as "yield reduction payments." The Tax Certificate will identify those funds and accounts associated with a particular issue of bonds known, as of the date of issuance, to be subject to yield restriction. c. Rebate Requirements i. If, consistent with the yield restriction requirements, amounts treated as bond proceeds are permitted to be invested at a yield in excess of the yield on the bonds (pursuant to one of the exceptions to yield restriction referred to above), rebate payments may be required to be made to the U.S. Treasury. Under the applicable regulations, the aggregate rebate amount is the excess of the future value of all the receipts from bond funded investments over the future value of all the payments to acquire such investments. The future value is computed as of the computation date using the bond yield as the interest factor. At least 90% of the rebate amount calculated for the first computation period must be paid no later than 60 days after the end of the first computation period. The amount of rebate payments requued for subsequent computation periods (other than the final period) is that amount which, when added to the future value of prior rebate payments, equals at least 90% of the rebate amount. For the fmal computation period, 100% of the calculated amount must be paid. Rebate exceptions and expectations are documented for each bond issue in the tax certificate executed at the time of such bond issue. ii. While there are unspent proceeds of bonds, the Issuer will engage an experienced independent rebate analyst to annually calculate any rebate that may result for that year and annually provide a rebate report to the Compliance Officer. Bond counsel can assist with referrals to qualified rebate analysts. d. Timing of Rebate Payments The Compliance Officer will work with the rebate analyst to ensure the proper calculation and payment of any rebate payment and/or yield-reduction payment at the required time: Appendix C-4 i. First installment due no later than 60 days after the end of the fifth anniversary of each bond issuance; ii. Succeeding installments at least every five years; iii. Final installment no later than 60 days after retirement of last bond in the issue.l 4. Refunding Requirements a. Refunded Projects — The Compliance Of�cer will maintain records of all bond �nanced assets for each bond issue, including assets originally financed with a refunded bond issue. b. Yield Restriction — The Compliance Officer will work with its financial advisor and bond counsel to maintain records of allocation of bond proceeds for current and advance refundings ofprior bond issues to ensure that such bond proceeds are expended as set forth in the applicable tax certificate executed at the time the refunding bonds are issued. Any yield restricted escrows will be monitored for ongoing compliance. C. Record Retention 1. Section 6001 of the Code provides the general rule for the proper retention of records for federal tax purposes. The IRS regularly advises taxpayers to maintain sufficient records to support their tax deductions, credits and exclusions. In the case of a tax-exempt bond transaction, the primary ta�payers are the bondholders. In the case of other tax benefited bonds, such as "build America bonds" or "recovery zone economic development bonds", the Issuer will be treated as the taxpayer. In order to ensure the continued exclusion of interest to such bondholders, it is important that the Issuer retain sufficient records to support such exclusion. 2. In General a. All records associated with any bond issue shall be stored electronically or in hard copy form at the Issuer's offices or at another location conveniently accessible to the issuer. b. The Compliance Officer will ensure tha.t the Issuer provides for appropriate storage of these records. ' Generally,rebate payments must be paid not later than 60 days after retirement of the last bond in the issue. Appendix GS c. If storing documents electronically, the lssuer shall conform with Rev. Proc. 97-22, 1997-1 C.B. 652 (as the same may be amended, supplemented or superseded), which provides guidance on maintaining boolcs and records by using an electronic storage system. Bond counsel can furnish a copy of this Revenue Procedure if needed. 3. Bonds— Unless a longer period of time is required by state law, the lssuer shall maintain the bond record as defined in this section for the longer of the life of the bonds plus 3 years or the life of refunding bonds (or series of refunding bonds) which refunded the bonds plus 3 years. The bond record shall include the following documents: a. Pre-Issuance Documents i. Guaranteed Investment Contracts ("GICs") and Investments (other than Treasury's State and Local Government Series Securities, "SLGs") — If applicable, the Compliance Officer shall retain all documentation regarding the procurement of each GIC or other investment acquired on or before the date of bond issuance, including as applicable the request for bids, bid sheets, documentation of procurement method (i.e., competitive vs. negotiated), etc. If investments other than SLGs are used for a defeasance escrow, the documentation should include an explanation of the reason for the purchase of open market securities and documentation establishing the fair value of the securities and compliance with safe harbor bidding rules. If SLGs are purchased, a copy of the final subscription shall be maintained. u. Project Draw Schedule — The Compliance Officer shall retain all documentation and calculations relating to the draw schedule used to meet the "reasonable expectations" test and use of proceeds tests (including copies of contracts with general and sub-contractors or summaries thereo�. iri. Issue Sizing — The Compliance Officer shall maintain a copy of all financial advisor's or underwriter's structuring information. iv. Bond Insurance — If procured by the Issuer, the Compliance Officer shall maintain a copy of insurance quotes and calculations supporting the cost bene�t of bond insurance, if any. v. Costs of Issuance documentation — The Compliance Of�cer shall retain all invoices, payments and certificates related to costs of issuance of the bonds. b. Issuance Documents — The Compliance Officer shall retain the bound bond transcript delivered from bond counsel. c. Post-Issuance Documents Appendix C-6 i. Post-lssuance Guaranteed Investment Contracts and lnvestments (Other than SLGs) — the Compliance Officer shall retain all documentation regarding the procurement of any GIC or other investment acquired after bond issuance, including as applicable the request for bids, bid sheets, documentation of procurement method (i.e., competitive vs. negotiated), etc. If investments other than SLGs are used for a defeasance escrow, the documentation should include an explanation of the reason for the purchase of open market securities and documentation establishing the fair value of the securities and compliance with safe harbor bidding rules. ri. Records of Investments shall be retained by the Compliance Officer. iii. Investment Activity Statements shall be retained by the Compliance Officer. iv. Records of Expenditures— The Compliance Officer shall maintain or shall cause to be maintained all invoices, etc. relating to equipment purchases and constructed or acquired projects, either electronically or in hard copy. v. Records of Compliance • Qualification for Initial Temporary Periods and Compliance with Restrictions against Hedge Bond Documentation — The Compliance Officer shall prepare the annual analysis described in Section II(B)(2) above and maintain these records. • Arbitrage Rebate Reports may be prepared by the Compliance Officer or a third party as described in section II (B)(3) of this document and retained by the Compliance Officer. � Returns and Payment — Shall be prepared at the direction of the Compliance Officer and filed as described in Section II(B)(3) of this document. • Contracts under which any bond proceeds are spent (consulting engineering, acquisition, construction, etc.) — The Compliance Officer shall obtain copies of these contracts and retain them for the bond record. d. General i. Audited Financial Statements — The Compliance Officer will maintain copies of the Issuer's annual audited Financial Statements. ii. Reports of any prior IRS Examinations — The Compliance Officer will maintain copies of any written materials pertaining to any IRS examination of the Issuer's bonds. III. Voluntarily Correctin�Failures to Complv with Post-Issuance Compliance Activities Appendix C-7 If, in the effort to eXercise due diligence in complying with applicable federal tax laws, a potential violation is discovered, the lssuer may address the violation through the applicable method listed below. The Issuer should work with its bond counsel to determine the appropriate way to proceed. A. Taking remedial actions as described in Section 141 of the Internal Revenue Code B. Utilizing the Voluntary Closing Agreement Program (VCAP) — Section 7.2.3 of the Internal Revenue Manual establishes the voluntary closing agreement program for tax-exempt bonds (TEB VCAP) whereby issuers of tax-exempt bonds can resolve violations of the Internal Revenue Code through closing agreements with the Internal Revenue Service. IV. Post Issuance Tax Compliance Procedures Review The Compliance Officer shall review these procedures at least annually, and implement revisions or updates as deemed appropriate, in consultation with bond counsel. Appendix C-8 Exhibit A POST ISSUANCE COMPLIANCE NOTES [Name of Bond] Transaction Parties Overall Responsible Party for Debt Management Activities Bond Counsel Paying Agent Rebate Specialist Other Appendix C-9 EXHIBIT A $14,495,000 Town of Lexington, Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds Dated February 10, 2022 ISSUE PRICE CERTIFICATE AND RECEIPT The undersigned, on behalf of the Successful Bidder, hereby certities as set forth below with respect to the sale of the above-captioned obligations ("Issue") of the Issuer. Capitalized terms used and not otherwise defined herein shall have the respective meanings set forth in the Tax Certificate to which this Exhibit A is attached. 1. Reasonably Expected Initial Offering Prices. (a) As of the Sale Date, the reasonably expected initial offering prices of the bonds of the Issue to the Public by the Successful Bidder are the prices listed in Schedule A ("Expected Offering Prices"). The Expected Offering Prices are the prices far the bonds of the Issue used by the Successful Bidder in formulating its bid to purchase the Issue. Reflected in Schedule B is a true and correct representation of the bid provided by the Successful Bidder to purchase the Issue. (b) The Successful Bidder was not given the opportunity to review other bids prior to submitting its bid. (c) The bid submitted by the Successful Bidder constituted a firm offer to purchase the bonds of the Issue. 2. Receipt. The Successful Bidder hereby acknowledges receipt of the bonds of the Tssue from the Issuer and further acknowledges receipt of all certificates, opinions and other documents required to be delivered to the Successful Bidder, before or simultaneously with the delivery of such bonds of the Issue, which certificates, opinions and other documents are satisfactory to the Successful Bidder. [Remainder of page intentionally left blank,• signature page follows.J Exhibit A-1 The representations set forth in this certificate are limited to factual matters only. Nothing in this certificate represents the Successful Bidder's interpretation of any laws, including specifically Sections 103 and 148 and the Regulations thereunder. The undersigned understands that the foregoing information will be relied upon by the Issuer with respect to certain of the representations set forth in the Tax Certificate and with respect to compliance with the federal income tax rules affecting the Issue, and by Locke Lord LLP in connection with rendering its opinion that the interest on the Issue is excluded from gross income for federal income tax purposes, the preparation of the Internal Revenue Service Form 8038-G, and other federal income tax advice that it may give to the Issuer from time to time relating to the Issue. Dated: February 10, 2022 ROBERT W. BAIRD & CO., INC. By: Name: Title: Exhibit A-2 SCHEDULE A TO EXHIBIT A EXPECTED INITIAL OFFERING PRICES TO THE PUBLIC sc�r�r��Icrr�c; Tr,wn of Lcxingtan,�+lassachusetts (;encral()bli�atiorr Munici�aal Pur�sc�se Loan of 2022�3onda datecl.lzanuary 27,2f>22 M�tus�ity B<an�3(��c�arx�,7r�ne�rt Date* r�rn<ru�rt Rate SPield Price SEELCL•'S: Q2/f�ll2i')23 1,145,0!)0 5.470f1°fr Q.�547`�/0 1(14.421 Q2/fYl(2d)24 1,14S,Qf)6 S.00fI%� Q.670% lq£�.4R1 O2/CYI1202'S 1,140,000 5.0f�[I% O.f3Q0°lo I12.322 (�2!(YI1202G I,I44,(�(70 S.�)44°'a (�.412�1`�i I1S.88$ (J2lfYI12027 I,f'7£35,(J(70 S.�)40�''a 1.U�1C1`�� t1�.3tiS Q2/f�ll2f)'�H 1,f780,Q!)0 5.470f1°hr 1.1()(7°'0 122.4�I3 n��r?oa� r,a�o,n�� .a�opf� a.zaa�;�� zs.�sz o�sa�rzo��a r,��$o,o��o s.�roo�!a i.�so�rn ��.�� zr�rrrzo�t �,c>sn,�c�o s.�,o��°r i.�oo{;�, ��r.za� o�e��rz��z r,�s�,ar�� s.�o�tp,�r �i.�s��,�n i�r�.�sa c �r„os s„ae�� r�xr�i: p2lU1I2034 1,39s,p(7{1 3.Q�Op%� 1.�90`�/0 111.749 C T�;RM2: (J2l011203(i 1,396,(J(76 2.f144°/a 2.000'�� 1f}(7.Op0 SLR['�52: O2/OI120'37 fiSS,OOO 2.(1f�[I% 2.IQ0'�o 9K.72O 14,49S,Ut7f� Uat�eel D<xtc U2/Lf�l'2422 Delivcry bate (l�f I f�/2022 }?ir�wt�<7u�c>n f}€310I/2022 Yas��mcst��rt 14,44)S,4fJf'7.p0 Pre�rri urn �,327,776.7 t Prr�ci'uCti6n I6,fi22„776.71 LI6.OSS�17O"'lo Undccwritcr"s[3isct�unt (66,'352.5�3) ((J.4S77(i2''�,) Purchas�Price t(i,7S(i,424.I3 (tS.fi014U8°�'� Accrue�i]��f�resf. - Net P��c�c�:ecls t(i„7�6„A2A.I 3 SCHEDULE B TO EXHIBIT A SUCCESSFUL BIDDER'S BID Robert W. Baird &Co., Inc. -Red Bank, NJ's Bid ;.,��m��,�.- �exington (Town) $16,655,000 General Obligation Municipal Purpose Loan of 2022 Bonds For the aggregate principal amount of$16,655,000.00,we will pay you$19,167,079.31,plus accrued interest from the date of issue to the date of delivery.The Bonds are to bear interest at the followin rate s : Maturity Date Amou�t$Coupo�°/4 Yield°/p Dollar Price 02/01/2023 1,575M 5.0000 0.4500 104.421 02/p1/2024 1,570M 5.0000 0.6700 10$.4$1 02/01/2025 1,560M 5.0000 0.8000 112.322 02/01/2026 1,545M 5.0000 0.9200 115.888 02/01/2027 1,390M 5.0000 1.0000 119.365 02/01/2028 1,100M 5.d000 1.1000 122.493 02/01/2029 1,100M 5.0000 1.2000 125.352 02/01/2030 1,100M 5.0000 1.2500 128.379 02/01/2031 1,100M 5.Op00 1.3000 131.247 02/01/2032 1,1OOM 5.0000 1.3500 130.754 02/0112C133 02/01/2Q34 1,420M 3.0000 1.5900 111.749 ..(12/01/2C135.... 02/01/2036 1,420M 2.0000 2.0000 100.000 02/01/2037 675M 2.0000 2.1000 98.720 Total Interest Cost: $4,383,512.50 Premium: $2,512,079.31 Net Interest Cost: $1,871,433.19 TIC: 1.535843 Time�ast Bid Received On:01/25/2022 11:14:30 EST EXHIBIT B �14,495,000 Town of Lexington, Massachusetts General Obligation Municipal Purpose Loan of 2022 Bonds Dated February 10, 2022 CERTIFICATE OF THE MUNICIPAL ADVISOR The undersigned, on behalf of the Municipal Advisor, has assisted the Issuer in soliciting and receiving bids from potential underwriters in connection with the sale of the bonds of the Issue in a competitive bidding process in which bids were requested for the purchase of such bonds at specif'ied written terms set forth in the Notice of Sale, a copy of which is attached to this certificate as Attachment 1. Capitalized terms used and not otherwise defined herein shall have the respective meanings set forth in the Tax Certificate to which this Exhibit B is attached. The competitive sale requirements (as defined in the Notice of Sale) for the Issue were met. The Municipal Advisor further advises as follows: L The bonds of the Issue were offered for sale at specified written terms more particularly described in the Notice of Sale, which was distributed to potential bidders. 2. The Notice of Sale was disseminated electronically through PARITY on January 18, 2022. The method of distribution of the Notice of Sale is regularly used for purposes of disseminating notices of sale of new issuances of municipal bonds, and notices disseminated in such manner are widely available to potential bidders. 3. To the knowledge of the Municipal Advisor, all bidders were offered an equal opportunity to bid to purchase the bonds of the Issue so that, for example, if the bidding process affarded any opportunity for bidders to review other bids before providing a bid, no bidder was given an opportunity to review other bids that was not equally given to all other bidders (that is, no exclusive "last-loolc"). 4. The Issuer received bids for the bonds of the Issue from at least three Underwriters who represented that they have established industry reputations for underwriting new issuances of municipal bonds. Based upon the Municipal Advisor's knowledge and experience in acting as the Municipal Advisor far other municipal issues, the Municipal Advisor believes those representations to be accurate. Copies of any written bids received are attached to this certificate as Attachment 2. Bids not reflected in Attachment 2, if any, were received by telephone rather than in writing. 5. The winning bidder for the bonds of the Issue was the Successful Bidder, whose bid was determined to be the best conforming bid in accordance with the terms set forth in the Notice of Sale, as shown in the bid comparison attached as Attachment 3 to this certificate. The Issuer awarded the bonds of the Issue to the Successfu] Bidder. E�ibit B-1 6. The Yield on the Issue is 1.4242843465% as shown on the attached Schedule A. The representations set forth in this certificate are limited to factual matters only. Nothing in this certificate represents the Municipal Advisor's interpretation of any laws, including specifically Sections 103 and 148 and the Regulations thereunder. [Remainder of page intentionally left blank,• signature page follows.J Exhibit B-2 The undersigned understands that the foregoing information will be relied upon by the Issuer with respect to certain of the representations set forth in the Tax Certificate to which this certificate is attached and with respect to compliance with the federal income tax rules affecting the Issue, and by Locke Lord LLP in connection with rendering its opinion that the interest on the Issue is excluded from gross income for federal income tax purposes, in the preparation of the Internal Revenue Service Form 8038-G, and in providing other federal income tax advice that it may give to the Issuer from time to time relating to the Issue. The Issuer and Locke Lord LLP may also rely on the foregoing information for purposes of determining compliance with Section 21A of Chapter 44 of the Massachusetts General Laws, if applicable. No other Persons may rely on the representations set forth in this certificate without the prior written consent of the Municipal Advisor. Dated: February 10, 2022 HILLTOP SECURITIES INC. By: Name: Title: Exhibit B-3 ATTACHMENT 1 TO EXHIBIT B NOTICE OF SALE ATTACHMENT 2 TO EXHIBIT B COPIES OF WRITTEN BIDS RECEIVED ATTACHMENT 3 TO EXHIBIT B BID COMPARISON Bid Results Lexington (Town) $16,655,000 General Clbligation Municipal Purpose Loan af 2�22 Bonds �`he following bids were submitted using PARl7`��and displayed ranked by lawest TIC. Click an the name af each bidder to see the respective bids. Bid pward�` Bidder Name TIC �_._.� Rcrbert W. Baird & Ccr., Inc. 1.535$43 .�.... �� 1.185 �inancial Services Ir�c. 1.596461 �� Fidelity Ca�pital Markets 1.608151 C'll KeyBanc Capital Markets 1.611514 C,,,,,,,� J.P. Morgian S�curii�ies LLC 1.614965 �__� BafA 5ecuri�ies 1.7406$0 SCHEDULE A TO EXHIBIT S PROOF OF YIELD ON THE ISSUE "I'c:awn cbf Le^xirr�tr�n,Massnchutic;tts (;erferal(`)f�li�e+tit7n Murricipral Purpose l.,c>an rrf 2(722 Bc>nds dated.Ianuary 27,2()22 Yr�sent V�luc to U2010/2U22 D�te Dcl�t Scrvioe* Tr�tal �a`, 1.424'�S�A3465`��0 fJ8/fJ1/2022 3U1,�62.51 30L,862.51 2f�t),�334.39 0�/O1/2p2'3 I,4fi2„75O.Q�� 1,4E2„75f).f70 1„4'X2,(i'4£�.S 1 f}$/f11/20.723 2�9,125.Uf} 2��,125.f7(� 283,I35.44 p2/pl/2�124 t,434,125.00 1,434,t2S.00) 1,3�)4,4�4.73 o�eo�Azo7a z��,so�.00 z�o,�oo.�� sr,so�.a� flZOfll/20.725 1,4p(Y,Sf1(Y.Uq 1,40f1,50q.(Y(� 1,342,S�S.f;4 fJ8/fJ1/2025 232,Of)(Y.Op 232,fi0p.fJt� 224,�335.6� 0?f01/2p26 l,372„�O().00 I,�72,UU0.(70 1,24)6,741.87 f}$/f71/20.72fi 2p3,Sn(Y.Uf} 203,SClq.f7(� 1�4,977.41 O2/O1/2Q)27 1,2f��3,SO(>.00 1,28f�,SOp.IJC) 1,21J4,fi6O.'38 Of�/O1/?p27 17(i,375.Q�0 17�i„�7�.f70 1(i3,I£�9.0� fJ2/fJ1/202£� 1,2fi6,37S.Op 1,2Sf7,375.CY1� 1,154,227.34 o�eo�Azo7� ra�x,a�s.00 �a�,��s.�� r5,��.�� OZ001/2f129 1,229,375.bf) 1,22�,3�S.fYO 1,113,5()(�.61. fJ$/fJ1/2029 122,37S.Op 122,37S.fJt� IIQ7,f)57,41 o�ForAz��a �,zU�,a�s.a�a i,z��,��s.�� I„E��3,�apa.��E�� e�ieza��a �s,��s.ua �s,��s.o� ��,s��,.�� e�vzo��i �,�so,�as.ou �,�ys�,��as.o� �,zz�,��.�a a�ear�?a�� z�>„as�a.�o 7a,ds��r.�>o ��,r��aEr.�r �?s�iezo�z ?o,ascr.oa ?�,asa.o� ta,�s�.si �r�A�r��z�� ,aai�>.00 ��r,aso.��t� z�,r�za.�� 02001/?f133 2fY„45O.17C) �0„45f).fYO l?,5l')45.36 f}$/fJ1/2033 2CY,4S(Y.Op 2fJ>4S(�.CYI� 17,3?(i.f72 f}2/f}1/2034 20,45(>.Op 2f}>4Sp.0t� I?,2�3.75 Of�/O1/?p'34 2f7„45O.Q�O 70„45f).f70 I7,131.74 fJ2/fJ1/2035 71S,AS(Y.Op 71S,4S(7.CYl� 5�5,121.54 O�/O1124,)'3S 13,5O(,>.4)0 1'3,5Q0.(,)O t 1,15(,I.0) OZ001/2fl3fi 7()8„50().UO 70£3,50().fYO SSI,U35.42 f}$/fJ1/203fi 6,SS(Y.Op f7,SS(�.CYI� 5,333.f72 Q'�/Q11247'37 (iCaI,S`afl.4)0 (i(i1,55U.�4',) S�4,f3�(i.(iS I�3,37S,S�i2.S I 1 f�,37S,S62.S 1 16,$22,77Ci.71 Prt>ceeds Su�nrnai�✓ Delive ay datc 0211 Q/'�f,122 Par Value 14,4�S,U4p.{)f7 Preinium(�Di;,c�csur�t) 2,327,77h�.'7d� Tac�et for yicid caleulesti<rn 1 fr,822,7�fi."7(7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � N M 0 o vi o � a - � � o u� - d o � � c N � N ^M O � N � M W (D N � V V O�i � � � ' � � � � r � � � ' � � � T m T V m p m 0 L N L N y O y O a�+ a� N �o N N O N M (� O O O N O O O O V O M N O O O N O O O N o O N � O h O O N oJ V r W N O N O N t�J l9 O f0 FA N fA N O fA th N r CJ M N oJ f0 N N FA V V 0� EA EA ' fA fA fA U3 fA fA fA r fA d3 M � � � p] � p1 N r N r � C N 6 M 6� N � N m � N O O O O O O O O t� O o O O O O O O O O O N � O O O u) O O N O� V O m �/l O N O O O O N O � O I� O O V r 6) O � O <y0 Oy f0 N H3 N� � M N O � N� � � m � � U3 � � H3 H3 � � r T ry T n m � m 0 C � L � a M n� N �O N � O �(J O� o 0 0 0 0 0 � p o 0 0 0 0 0 0 0 o O � N r m 0o m o 0 0 o a ^ ` � o � o d d � � c N �» p w o � m N m r� ro m N N � v v m e3 F» e3 e3 � F» F» � F» vi ei � � (G � (� N 0 0 � O L N W a� ao N � N � � � A U � m co `0 m rn `h '� �y o r� m o o � o r' a m N o o � N `./ �.y Mil � o � o rri °r' n m o rn �n <a � �l � ri vi N � w a N � � ca m c M <o N I�I �/ m r a m r a m ,� a i� m r � M r^ = EA tA M � fA M N N N = N N� M E9 fA a0 M� � F�I�, Vl N <A N � � � 2 i0 C � C � eti x z �� :�,� � �7] ~ a °' a d W � � O L O a a W N N A� � � N N O (D O O O O W O O �tl O O (D O V r t� �M � rW N O � M N � � � � � � M � � � r y � � N N N y LL i O � O O O O � � � o v ry � � � � � � � � a� a v ry � � N N �/+ " k v� a w rn m � W O O O O O O O O O O O O O O O O O O O O O N N � � O O O O O O O O M O �M O O O O O O O O O �N � M �m � N o ^W N O � M N O M M M N W f�D N N �K V a m N ej ej F» F» � m v3 F» F» F» � F» ui ei M Op � b3 a fA N 3 v 3 L w N O ~ w N 5 N 4 L j H W N N � N N � N U E p N � � d _ � 0 R �>( d W � L W � '� E � D � D � ✓ d m o �i .. m 3 m m ii � o `N' -� U m o o E � 'o m � ` E E � o � � y o � � � � o � d `�'' > a� �o � U'm CJ a '� � � � � C7 K m � o a o « « °1 � °� p ° o i'r, " m E '" Y r d d .. '� `-° � a�i " r .. � '� t O m � � m � d � m m £ � K m ° m � ° £ � m fn 7 E y 7 N � m m m 3 �c � E � N � m m � � � U U o � > > > o � � - E � � o m `m ° d Z E � � � � o m o a°'i N E � ° E m �n � in N d � E E Y `m �3 in m in N a Y E N w 3 V N E m � a - - � o 0 0 3 � 3 m 'o � - � �O o a 3 3 a' � i m` w w m � � � a 3 a � � m w a' m` � (Please Note: The following certificate is an essential part of the permanent record and creates ongoing obligations of the lssuer. Please read it carefully before signing. Advise Locke Lord LLP of any inaccuracy.) CONTINUING DISCLOSURE CERTIFICATE This Continuing Disclosure Certif"icate (the "Disclosure Certificate") is executed and delivered by the Town of Lexington, Massachusetts (the"Issuer") in connection with the issuance of its $14,495,000 General Obligation Municipal Purpose Loan of 2022 Bonds dated February 10, 2022 (the`Bonds"). The Issuer covenants and agrees as follows: SECTION 1. Purpose of the Disclosure Certificate. This Disclosure Certificate is being executed and delivered by the Issuer for the benefit of the Owners of the Bonds and in order to assist the Participating Underwriters in complying with the Rule. SECTION 2. Definitions. For purposes of this Disclosure Certificate the following capitalized terms shall have the following meanings: "Annual Report" shall mean any Annual Report provided by the Issuer pursuant to, and as described in, Sections 3 and 4 of this Disclosure Certificate. "Listed Events" shall meaii any of the events listed in Section 5(a) of this Disclosure Certificate. "MSRB" shall mean the Municipal Securities Rulemaking Board as established pursuant to Section 15B(b)(1) of the Securities Exchange Act of 1934, or any successor thereto or to the functions of the MSRB contemplated by this Disclosure Certificate. Filing information relating to the MSRB is set forth in Exhibit A attached hereto. "Obligated Person" shall mean the Issuer. "Owners of the Bonds" shall mean the registered owners, including beneficial owners, of the Bonds. "Participating Underwriter" shall mean any of the original underwriters of the Bonds required to comply with the Rule in connection with offering of the Bonds. "Rule" shall mean Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as the same may be amended from time to time. SECTION 3. Provision of Annual Re�orts. (a) The Issuer shall, not later than 270 days after the end of each fiscal year,provide to the MSRB an Annual Report which is consistent with the requirements of Section 4 of this Disclosure Certificate. The Annual Report may be submitted as a single document or as separate documents comprising a package, and may cross-reference other information as provided in -1 Section 4 ofthis Disclosuie Certificate;provided that the audited financial statements ofthe Issuer may be submitted when available separately from the balance of the Annual Report. (b) If the Issuer is unable to provide to the MSRB an Annual Report by the date required in subsection (a), the Issuer shall send a notice to the MSRB in a timely manner, in substantially the form attached as Exhibit B. SECTION 4. Content of Annual Reports. The Issuer's Annual Report shall contain or incorparate by reference the following: (a) quantitative information for the preceding �scal year of the type presented in the Issuer's Official Statement dated January 25, 2022 relating to the Bonds regarding (i) the revenues and expenditures of the Issuer relating to its operating budget, (ii) capital expenditures, (iii) fund balances, (iv) property tax information, (v) outstanding indebtedness and overlapping debt of the Issuer, (vi)pension obligations of the Issuer, and(vii) other post-employment benefits liability of the Issuer, and (b) the most recently available audited financial statements of the Issuer, prepared in accordance with geneially accepted accounting principles, with certain exceptions permitted by the Massachusetts Uniform Municipal Accounting System promulgated by the Department of Revenue of the Commonwealth. If audited fmancial statements for the preceding fiscal year are not available when the Annual Report is submitted, the Annual Report will include unaudited financial statements for the preceding fiscal year and audited financial statements for such fiscal year shall be submitted when available. Any or all of the items listed above may be incorporated by reference from other documents, including official statements of debt issues of the Issuer or related public entities, which(i) are available to the public on the MSRB internet website or(ii) have been filed with the Securities and Exchange Commission. The Issuer shall clearly identify each such other document so incoiporated by reference. SECTION 5. Reporting of Si�nificant Events. (a) The Issuer shall give notice, in accardance with the provisions of this Section 5, of the occurrence of any of the following events with respect to the Bonds: 1. Principal and interest payment delinquencies. 2. Non-payment related defaults, if material. 3. Unscheduled draws on debt service reserves reflecting financial difficulties. 4. Unscheduled draws on credit enhancements reflecting financial difficulties. 5. Substitution of credit or liquidity providers, or their failure to perform. 6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other -2 material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds. 7. Modifications to rights of the Owners of the Bonds, if material. 8. Bond calls, if material, and tender offers. 9. Defeasances. 10. Release, substitution or sale of property securing repayment of the Bonds, if material. 11. Rating changes. 12. Bankruptcy, insolvency, receivership or similar event of the Obligated Person.* 13. The consummation of a merger, consolidation, or acquisition involving an Obligated Person or the sale of all or substantially all of the assets of the Obligated Person, other than in the ordinary course of business, the entry into a defmitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material. 14. Appointment of a successor or additional trustee or the change of name of a trustee, if material. 15. Incurrence of a financial obligation of the Obligated Person, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the Obligated Person,any of which affect Owners of the Bonds,if material.� 16. Default, event of acceleration, terniination event, modification of terms, or other similar events under the terms of a financial obligation of the Obligated Person, any of which reflect financial difficulties.�r �As noted in the Rule,this event is considered to occur when any of the following occur: (i)the appoint�nent of a receiver, fiscal agent or similar officer for the Obligated Person in a proceeding under the U.S.Bankruptcy Code or in any proceeding under state or federal law in which a court or governmental authoriry has assumed jurisdiction over substantially all of the assets or business of the Obligated Person,or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or(ii)the entry of an oeder confirming a plan of eeorganization,arrangement oe liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the Obligated Person. t For purposes of event nulnbers 15 and 16 in Section 5(a)of this Disclosure Certificate,the term"financial obligarion"means a(i)debt obligation;(ii)derivative instrument entered into in connection with,or pledged as security or a source of payment for,an e�sting or planned debt obligation; or(iii)guarantee of(i)or(ii). The term "financial obligation"excludes municipal securities for which a final official statement has been provided to the MSRB consistent with the Rule. -3 (b) Upon the occurrence of a Listed Event, the Issuer shall, in a timely manner not in excess of ten(10) business days after the occurrence of the event, file a notice of such occurrence with the MSRB. SECTION 6. Transmission of Information and Notices. Unless otherwise required by law, all notices, documents and information provided to the MSRB shall be provided in electronic farmat as prescribed by the MSRB and shall be accompanied by identifying information as prescribed by the MSRB. SECTION 7. Termination of Re�ortin._ O�bli�ation. The Issuer's obligations under this Disclosure Certificate shall terminate upon the prior redemption or payment in full of all of the Bonds. If such termination occurs prior to the final maturity of the Bonds, the Issuer shall give notice of such termination in the same manner as for a Listed Event under Section 5(b). SECTION 8. Amendment: Waiver. Notwithstanding any other provision of this Disclosure Certificate, the Issuer may amend this Disclosure Certificate and any provision of this Disclosure Certificate may be waived if such amendment or waiver is permitted by the Rule, as evidenced by an opinion of counsel expert in federal securities law (which may include bond counsel to the Issuer),to the effect that such amendment or waiver would not cause the Disclosure Certificate to violate the Rule. The first Annual Report filed after enactment of any amendment to ar waiver of this Disclosure Certificate shall explain, in narrative form, the reasons for the amendment or waiver and the impact of the change in the type of information being provided in the Annual Report. If the amendment provides for a change in the accounting principles to be followed in preparing financial statements, the Annual Report for the year in which the change is made shall present a comparison between the financial statements or information prepared on the basis of the new accounting principles and those prepared on the basis of the former accounting principles. The comparison shall include a qualitative discussion of the differences in the accounting principles and the impact of the change in the accounting principles on the presentation of the financial information in order to provide information to investors to enable them to evaluate the ability of the Issuer to meet its obligations. To the extent reasonably feasible,the comparison shall also be quantitative. A notice of the change in the accounting principles shall be sent to the MSRB. SECTION 9. Default. In the event of a failure of the Issuer to comply with any provision of this Disclosure Certi�icate any Owner of the Bonds may seek a court order for specific performance by the Issuer of its obligations under this Disclosure Certificate. A default under this Disclosure Certificate shall not constitute a default with respect to the Bonds, and the sole remedy under this Disclosure Certificate in the event of any failure of the Issuer to comply with this Disclosure Certificate shall be an action for specific performance of the Issuer's obligations hereunder and not for money damages in any amount. -4 SECTION 10. Beneficiaries. This Disclosure Certificate shall inure solely to the benefit of the Owners of the Bonds from time to time, and shall create no rights in any other person or entity. Date: February 10, 2022 TOWN OF LEXINGTON, MASSACHUSETTS By: Treasurer Select Board -5 EXHIBIT A Filing information relating to the Municipal Securities Rulemaking Board is as follows: Municipal Securities Rulemaking Board http://emma.msrb.org A-1 EXHIBIT B NOTICE OF FAILURE TO FILE ANNUAL REPORT Name of Issuer: Town of Lexington, Massachusetts Name of Issue: $14,495,000 General Obligation Municipa]Purpose Loan of 2022 Bonds Date of Issuance: February 10, 2022 NOTICE IS HEREBY GIVEN that the Issuer has not provided an Annual Report with respect to the above-named Bonds as required by the Continuing Disclosure Certificate of the Issuer dated February 10, 2022. The Issuer anticipates that the Annual Report will be filed by Dated: TOWN OF LEXINGTON, MASSACHUSETTS By: io29sss3o�.i B-1 CJM O1/19/2022 (Please Note: The following statements are an essential part of the permanent bond record. Read them carefully before signing this certificate. Advise Locice Loi-d LLP of any inaccuracy.) Town of Lexington, Massachusetts $14,495,000 General Obligation Municipal Purpose Loan of 2022 Bonds dated February 10, 2022 SIGNATURE, NO LITIGATION AND OFFICIAL STATEMENT CERTIFICATE A. Certificate of Authorized Officers. We, the Select Board and the Treasurer of the Town of Lexington, Massachusetts (the"Town"), certify that we have signed each of the $14,495,000 General Obligation Municipal Purpose Loan of 2022 Bonds, payable February 1 of the years and in the principal amounts, and bearing interest at the respective rates as follows: Interest Interest Year Amount Rate Year Amount Rate 2023 $1,145,000 5.00°/a 2030 $1,080,000 5.00°/a 2024 1,145,000 5.00 2031 1,080,000 5.00 2025 1,140,000 5.00 2032 1,080,000 5.00 2026 1,140,000 5.00 2034 1,395,000 3.00 2027 1,085,000 5.00 2036 1,390,000 2.00 2028 1,080,000 5.00 2037 655,000 2.00 2029 1,080,000 5.00 The Bonds maturing on February l, 2034 and February 1, 2036 (each a"Term Bond") shall be subject to mandatory redemption or mature as follows: Term Bond due February 1, 2034 Year Amount 2033 $700,000 2034* $695,000 *Final Maturity Term Bond due February 1, 2036 Year Amount 2035 $695,000 2036* $695,000 *Final Maturity The Bonds shall be subject to redemption, at the option of the Town, upon such terms and conditions as are set forth in the Official Statement prepared in connection with the Bonds dated January 25, 2022 (the "Official Statement"). A book entry system is being used to evidence ownership and transfer of the Bonds on the records of The Depository Trust Company("DTC"). The Bonds are registered in the name of"CEDE & CO." as nominee for DTC and immobilized in the custody of DTC. All of the Bonds are similar in farm and similarly executed, and each Bond bears (either by impression or in facsimile)the Town seal, which is also af�ed to this certificate. We, the Select Board of the Town, certify that we have authorized the use of any facsimiles of our signatures that may be printed on the Bonds. We, the said officers, also certify as follows: 1. Authoritv. The Bonds� are issued pursuant to a vote of the Select Board adopted at a meeting duly called and held on February 7, 2022 and the following statutes and votes of the Town: (a) $8,000,000 $9,105,000 Center Streetscape Improvement Bonds under G.L. c.44, §7(1) and a vote of the Town passed Apri13, 2019 (Article 16E); (b) $2,000,000 $2,010,152 Bridge Elementary School Roof Replacement Bonds, under G.L. c.44, §7(1) and a vote of the Town passed June ], 2020(Article 16E); (c) $878,500 $2,200,000 Water Main Bonds, payable within 40 years from their dates under G.L. c.44, §8(5) and/or G.L. c.29C and a vote of the Town passed April 1, 2019 (Article 17); (d) $1,000,000 $1,500,000 New Hill Street Sidewalk Bonds under G.L. c.44, §7(1) and a vote of the Town passed April 10, 2019 (Article 16H); (e) $0 $1,038,000 DPW Equipment Bonds under G.L. c.44, §7(1) and a vote of the Town passed June 1, 2020 (Article 12F) (� $797,000 $800,000 Sidewall�Improvement Bonds under G.L. c.44, §7(1) and a vote of the Town passed June 1, 2020 (Article 12E); (g) $700,000 $700,000 Sewer Pump Station Bonds under G.L. c.44, §8(14) and a vote of the Town passed April 1, 2019 (Article 18B); 'See Paragraph A(2)below for the amount of bond premium which will be applied to reduce the borrowing authority under certain of the respective town meeting votes. - 2 - (h) $600,000 $800,000 Pump Station Upgrade Bonds under G.L. c.44, §8(14) and a vote of the Town passed on Apri19, 2018 (Article 18B); (i) $295,000 $401,200 Wastewater Pump Station Bonds under G.L. c.44, �7(1) and a vote of the Town passed June 1, 2020 (Article 14B); (j) $0 $390,000 Watershed Stormwater Management Bonds under G.L. c.44, §7(1) and/or §8(14) and a vote of the Town passed Apri15, 2017 (Article 12G); (k) $0 $390,000 Culvert Replacement Bonds under G.L. c.44, §7(1) and a vote of the Town passed April 5, 2017 (Article 12J); (1) $0 $1,250,000 Route 4/225 Transportation Improvement Plan Bonds under G.L. c.44, §7(7) and a vote of the Town passed November 12, 2019 (Article 8) (m) $224,500 $275,000 Compost Equipment Replacement Bonds under G.L. c.44, §7(1) and a vote of the Town passed June 1, 2020 (Article 12F); and (n) $0 $1,000,000 Sewer Bonds, payable within 30 years from their dates under G.L. c.44, §8(14) and a vote of the Town passed April 1, 2019 (Article 18a). 2. Description and Purpose of Bonds. The Town is issuing and delivering the Bonds simultaneously with the delivery of this certificate. The following amounts of the issue are for the following puiposes, including the payment of$3,369,148 bond anticipation notes: Total Amount Princi�al Premium� of Proceeds Pur�ose (a) $8,000,000 -- $8,000,000 reconstruction of the center streetscape, including ADA compliance improvement, lighting, and safety improvements (b) $2,000,000 -- $2,000,000 Bridge Elementary School roof replacement ��1,803,000 of the net premium received by the Town in connection with the sale of the Bonds has been allocated to project costs pursuant to G.L. c.44, §20,as amended,and tlie amount autharized to be borrowed for each project has been reduced accordingly. The remaining unallocated net premium on the Bonds in the amount of$2,226.63 will be appropriated by town meeting for eligible capital projects at a later date. - 3 - (c) $875,500 $121,500 $1,000,000 water distribution system improvements (d) $1,000,000 -- $1,000,000 constructing a new sidewalk on Hill Street from the intersection at Bedford Street to the intersection at Cedar Street (e) $0 $845,000 $845,000 winter brine system, aerial bucket truck, electric grass mower (fl $797,000 $3,000 $800,000 rebuilding and repaving existing sidewalks (g) $700,000 -- $700,000 pump station upgrades (h) $600,000 -- $600,000 pump station upgrades (i) $295,000 $106,200 $401,200 pump station upgrades (j) $0 $390,000 $390,000 watershed storm management projects (k) $0 $315,000 $315,000 repair and replacement of culverts (1) $0 $250,000 $250,000 design, engineering and architectural services for 25% design for Route 4/225 Bedford Street, Hartwell avenue, Wood Street transportation improvement plan (m) $224,500 $19,800 $244,300 compost equipment (CAT loader)replacement (n) $0 $110,000 $110,000 installation and replacement of sanitary sewer mains and sewerage systems 3. Other Debt. No other debt has been incurred under those votes except for the following bonds: (a) $500,000 notes dated June 30, 2021 and payable February 11, 2022*; - 4 - (b) $50,000 notes dated June 30, 2021 and payable February 11, 2022*, of which $10,152 will be paid on such date with available funds of the Town; (c) $1,200,000 bonds dated February 11, 2021; and$200,000 notes June 30, 2021 and payable February 11, 2022*; (d) $1,000,000 notes June 30, 2021 and payable February 11, 2022*; (e) $380,000 notes dated June 30, 2021 and payable February 11, 2022*; (� $770,000 notes dated June 30, 2021 and payable February ll, 2022*; (g) $75,000 notes dated June 30, 2021 and payable February 11, 2022*; (h) $200,000 bonds dated February 11, 2021; and $50,000 notes dated June 30, 2021 and payable February 11, 2022*; (i)-(j) none; (k) $75,000 bonds dated February 13, 2020; (1) none; (m) $244,300 notes dated June 30, 2021 and payable February 11, 2022; and (n) $390,000 bond issued to the Massachusetts Water Resources Authority dated November 18, 2019; $500,000 bonds dated February ll, 2021; and $110,000 notes dated June 30, 2021 and payable February 11, 2022*. 4. Maturity Schedule. The Bonds constitute a consolidated issue for purposes of G.L. c.44, §16 of the General Laws. Each component of the Bonds matures at such times and in such amounts as set forth in Appendix A attached hereto. 5. Approval of Sale. We approve the sale of the Bonds to Robert W. Baird&Co., Inc. (the "Purchaser") at par and accrued interest plus a premium of$2,261,424.13. B. Delivery and Receipt. I, the Treasurer, certify that the Bonds were delivered on this date and that the full purchase price including accrued interest for the period, if any, from the date of the Bonds to this date was received from the Purchaser on this date. C. Certificate as to Official Statement. I, the Town Treasurer, certify as follows: (a) I have reviewed the Preliminary Official Statement dated January 19, 2022 (the "Preliminary Official Statement") and the Off'icial Statement relating to the sale of the Bonds. (b) To the best of my knowledge and belief, the Preliminary Official Statement (excluding Appendices B and C, as to which no view is expressed) did not, as - 5 - of its date and as of the date of sale of the Bonds, and the Official Statement (excluding the prices or yields on the cover page, and Appendices B and C, as to which no view is expressed) did not as of its date and does not as of this date (which is the date of delivery of the Bonds), contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made therein, in the light of the circumstances under which they were made, not misleading. (c) Since the date ofthe Official Statement there has been no material adverse change in the financial condition or affairs of the Town except as set forth in or contemplated by the Official Statement. D. Debt Limit. I, the Treasurer, certify that at the time of their authorization, the Bonds were, and on the date hereof are, within every applicable debt and other limit prescribed by law or othei-wise. E. Certificate of Town Clerk. 1, the Town Clerk, certify as follows: (a) Signatures and IncumbencX. The signatures of the Treasurer and Select Board as appearing below are the genuine, electronic, or facsimile signatures of the persons who executed the Bonds and who held those offices when the Bonds were executed and when the Bonds were delivered. (b) Open Meetin�Law. Except for the town meetings called pursuant to G.L. c.39, §10, all proceedings essential to the authorization and issue of the Bonds and deliberations of a quorum relating thereto have been taken at a meeting or meetings open to the public; notice of each such meeting was filed in my office and publicly posted in the time and manner set forth in the General Laws, as amended, in effect at the time of each such meeting (Chapter 39, §23B for proceedings occurring prior to July 1, 2010 and Chapter 30A, §§18-25 for proceedings occuning on or after July 1, 2010) and as further suspended, supplemented, amended or modified by the Executive Order of the Governor of The Commonwealth of Massachusetts Suspending Certain Provisions of the Open Meeting Law, Chapter 30A, §20 dated March 12, 2020 (the "Executive Order"), or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b); no deliberations, decision or vote in connection with the Bonds were tal�en in executive session and no vote was taken by secret ballot; and the official record of each such meeting was made available to the public and remains available to the public as set forth in G.L. c.39, §23B or c30A, §§18-25, as further suspended, supplemented, amended or modified by the Executive Order, as applicable. (c) Proceedin�s. No proceeding essential to the issue of the Bonds has been repealed or amended except as stated in Paragraph A(1) above, and no proceedings have been taken relating to the Bonds other than those certified to Locke Lord LLP. (d) Bvlaws. The bylaws described below are the only bylaws or standing votes of the Town affecting the authorization, sale or issue of the Bonds, including the calling and conduct of town meetings, or the use of assessments or other charges imposed - 6 - to pay for any project fmanced by the Bonds, and there has been no change therein affecting those matters in any way except as may be indicated below: General By-Laws of the Town of Lexington, as amended through the 2012 Annual Town Meeting (Supplement#16) and certified to Locke Lord LLP on June 17, 2021. (e) Home Rule. The Town has not adopted a home rule charter and the Town has not amended or repealed any special law relating to the Town through the use of home rule procedures. (� Develo�ment Districts. The Town has not established any development districts pursuant to G.L. c.40Q. F. Repavment Schedule. We, the Treasurer and the Select Board certify that the maturities of each component of the Bonds, in our opinion, are arranged so that the amounts payable in the several years for principal and interest combined are as nearly equal as practicable or are in accordance with a schedule providing a more rapid amortization of principal. G. Sewer Enterprise Fund. I,the Town Accountant, certify to the Treasurer that rates and charges have been set at a sufficient level to cover the estimated operating expenses and debt service related to the Sewer Enterprise Fund including debt service payments on the Bonds. H. Execution of Counter�arts and Delivery by Electronic Means. This certificate, as well as any other certificates or documents relating to the Bonds (collectively, the "Documents"), may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document. Delivery of an executed counteipart of a signature page to a Document by electronic mail in a".pdf' file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document. Electronic signatures on any of the Documents shall be deemed original signatures for the purposes ofthe Documents and all matters relating thereto, having the same legal effect as original signatures. - 7 - L No Litigation;No Financial Interest. All of the undersigned certify that there has been no litigation affecting the validity of the Bonds or the power of the Town to levy and collect taxes to pay them; that none is pending or to our lcnowledge threatened; that neither the coiporate existence nor boundaries of the Town nor the title of any of us to our respective off'ices is being contested; and that none of us and, to the best of our lcnowledge, no other official of the Town has any direct or indirect financial interest in or relationship with the Purchaser. Dated: February 10, 2022 (Date of delivery of and payment for the Bonds) Treasurer Town Accountant Select Board Town Clerk (Town Seal) - 8 - � ��R� � �� a��a�,��a„ � � C�! 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' _. ,. cc�ac�q ccc�ac� d er r�r r=r�s'r r r�i c•i�s'r�sr r r�1 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve the FY2023 Recommended Budget and Financing Plan PRESENTER: ITEM Jim Malloy, Town Manager; Carolyn NUMSER: Kosnoff,Assistant TM for Finance; Jennifer Hewitt, Budget Officer I'� S UM MARY: In considering the vote to approve the FY2023 Recommended Budget&Financing Plan this evening, staff are presenting the attached Crosswalk of Proposed Changes from the White Book. Also included for review is an updated Program Summary, and clean and blacic-line versions of the budget boolc that incorporate recommended changes since the White Book was published. The Crosswalk highlights net State Aid changes from the Governor's Budget(+$4,281), an updated Free Cash estimate, a proposal to advance the transition of Free Cash support from the operating budget, and the results of the January 25th bond sale for the General Fund, Water, Sewer and Compost funds as detailed below. 1. State Aid— Based on the Governor's Budget(H.2),revenue increases total more than$90,000, which is primarily coming from education sources. Digging deeper into the details, state assessments are also increasing, also due to education expenses. After factoring in both revenue and assessments, the net change is +$4,281 in State Aid. 2. Free Cash—We are awaiting our final Free Cash certification Departinent of Revenue which is e�pected to be final before Staff publishes the Brown Book. Based on final year-end transfers and ledger reconciliations we have increased our Free Cash estimate from$14.625M to $]5.7M. The difference of$1,075,000 has been applied to Cash Capital. If any further changes are made to Free Cash based on the final certified value, we propose to reflect the difference in Unallocated Revenue. 3. Accelerate Transition of Free Cash Support from Operating Budget—As the Board is aware, we proposed phasing out the use of free cash(was $3.5 million in FY19)to support the operating budget over a fiv�year period($700,000 per year) and to reduce the use of debt financing for smaller capital projects in exchange for using cash for this capital. Over the last 2-3 years we have reduced the amount of projects that are debt financed in favor of cash capital. In addition some projects have been delayed due to the pandemic and the financing timelines which has allowed us to stagger debt issuances. Over the last two months staff have refined debt service projections based on updated construction timelines for authorized projects and the actual results of our January 2022 bond sale (TIC of 1.53% on$16.SM sale). These combined factors have resulted in a decrease of$800,000 in projected FY2023 debt service. We propose to utilize the $800,000 to reduce the use of Free Cash to support the operating budget(you may remember that we paused this transition for 1 year during the pandemic, so this will bring us back to the original schedule.) The Free Cash not supporting the operating budget will be applied to Cash Capital, notably the Battle Green Streetscape project. This leaves a total of$700,000 in support for the operating budget in the FY2023 budget, and will allow us to complete the transition in FY2024. This is great news and in the coming years T believe we'll see additional bene�its from phasing out the use of free cash to support the operating budget. 4. January Bond Sale— The results of the bond sale were better than originally projected and debt service for both Water and Sewer ha�e been reduced from the original White Book values. Staff anticipate that preliiliiiiary MWRA assessments will be released in mid-February, and will revise the placeholder 10% increases for both Water and Sewer with the preliminary values when received. 5. Compost Revolving Fund— The original values printed in the White Book for both Benefits and Debt Service for the Compost Revolving Fund did not reflect updated FY2023 amounts. That has been corrected, and the resutts of the January 2022 bond sale have also been incorporated. In addition, staff have started an in- depth review of the fund's financial forecast, and we anticipate presenting a number of fee increases to the Boaxd in the coming month or two. Those fee increases should be sufficient to support a staff increase at the site, and a request will be made to transition the part-time seasonal staff person to full-time, and increase the revolving fund ceiling to support that spending. 6. Climate Action Plan—Finally, a technical change was recognized in that the original request far the Climate Action Plan($55,000) did not reflect the repurposing of$30,000 remaining from the Getting to Net Zero III initiative, which brings the total request to $85,000. Offsetting adjustments are shown in both the revenue and expense portions of the operating budget section to capture the $30,000 increase. Note that staff continue to work to refine the Climate Action Plan proposal, and that further changes may be made to the motion based on those discussions. 7. There had been additional discussion and information presented to the Board related to the hot water heater replacement at the Center Recreation Area. I previously provided additional cost information relative to this project that outlined the various electric options (attached here for reference). Once the Board has discussed this issue, should the Board wish to go forward with an electric option, staff recommends that the capital budget reflect that for the ATM, that we fund full design costs for an electric option(instead of the in-kind replacement) and that we fund the construction costs at the Fall STM. Mike Cronin, DPF Director is working on obtaining estimates for design costs. SUGGESTED MOTION: Move to approve the FY2023 Recommended Budget and Financing Plan as summarized in the attached Program Suininary, mcluding the changes to the White Book as presented above (or as further amended by the Select Board), and to allow staff to make additionalnon-substantive adjustments and narrative updates in preparation of publishing the final FY2023 Recommended Budget and Financing Plan. FOLLOW UP: Staff to finalize FY2023 Recommended Budget& Financing Plan(Brown Book), including additional narrative updates the changes incorporated above. Staff will publish the final Brown Book on or before February 28th, 2022. 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The Department of Public Facilities had a design engineer compare three different electric options, including: Electric Domestic Hot Water Heater; Heat Pump Domestic Hot Water Heater; and Instantaneous Electric Heaters. Please note the cost of installation for the various options for a domestic hot water heater is as follows (greater detail attached): Replace Oil Based Hot Water Heater: $ 32,000 Option 1 Standard Electric Hot Water Heater: $ 99,0001 Option 2 Heat Pump Hot Water Heater: $114,400� Option 3 Instantaneous Hot Water Heater: $150,0003 Should the Board wish to have Public Facilities go forward with the electl-ic hot water heater, we will develop an estimate for the additional costs associated with Eveisource, electrical upgrades and/or building modifications. 1 Price does not include any utility company costs and would require an electrical system upgrade. �Pricc docs not includc any utility coinpany costs or rcquircd building modifications. 'Price does not include any utility oo�ipany costs or required building modifications. Oil vs.Standard Electric Hot Water Heater Replace Oil Replace Oil In Kind w/electric Diff$ Diff% Capital $ 32,000 $ 99,000 AnnualOps $ 1,042 $ 1,995 Total $ 10,420 $ 19,953 10-Year $ 42,420 $ 118,953 $ 76,533 180% Oil vs.Heat Pump Hot Water Heater Replace Oil Replace Oil In Kind w/electric Diff$ Diff% Capital $ 32,000 $ 114,400 AnnualOps $ 1,042 $ 1,995 Total $ 10,420 $ 19,953 10-Year $ 42,420 $ 134,353 $ 91,933 217% Oil vs.Heat Pump Hot Water Heater Replace Oil Replace Oil In Kind w/electric Diff$ Diff% Capital $ 32,000 $ 150,000 AnnualOps $ 1,042 $ 1,995 Total $ 10,420 $ 19,953 10-Year $ 42,420 $ 169,953 $ 127,533 301% Gallons BTUs Av�BTUs Year Cost Oil 390 138,690 54,089,100 $ 1,042 KwH KwH Yr Avg BTUs Year Cost Electricity 41 15,834 54,041,442 1,995 Monthly 5,278 1st 2000 kwh over 2000 kwh Rate-Supply 0.09181 0.09181 Rate-Distribution 0.03763 0.03211 Rate(Generation/Dist) 0.12944 0.12392 Cost(monthly) 258.88 406.21 665.09 . SED Associates Corp Consulting Engineers , � Norwood Airport Business Park, 89 Access Rd., Unit#12, Norwood, MA 02062 DESIGN MEMORANDUM #1 DATE: January 26, 2022 TO: Chris Bouchard/Shawn Newell —Town of Lexington DPF FROM: Rick Calhoun— SED Associates Corp PROJECT: Lexington Town Pool SUBJECT: Domestic Water Replacement Options As requested, we have developed option for the replacement of the oil-fired water heater at the above referenced location. In keeping with the Town's efforts to reduce its carbon footprint, all of the options researched are electrically driven. The heaters at this location are only operated between Memorial Day and Labor Day and are shut-off and drained down during the remainder the year. The facility has a total of 18 showers that receive infrequent use during the facility's hours of operation. We have assumed that the at a duration of 5 minutes each with a flow rate of 1.5 GPM. The existing electrical service consist of a 400-amp 208/3/60 service from the utility company. This service feeds all of the electrical equipment, including pool pumps and filtration system, lighting, etc. It was stated that the service is currently at a 300-amp use level, leaving 100 amps available for additional electrical equipment. Option 1 — Standard Electric Water Heater This option would require the use of two 120-gallon tanks with 45 kW heating elements/each. The peak demand of these two heaters would provide a similar output to the existing oil-fired water heater, however, would be more efficient as the electric heater is 100°/o efficient opposed to an average of 80% for the older existing old-fired unit. The issue with this option is the electric power required to supply them. Each unit requires 124.9 amps of 208/3/60 power, which would go above what is available on the existing service and therefore would require an electrical service upgrade, new panel and additional circuit wiring for the new water heaters. Estimated Construction Cost: $99,000 (does not include utility company costs) Option 2— Heat Pump Water Heater The issue with utilizing heat pump water heaters in this application is the space that would be required to house the heaters and the ventilation air that they would need to be ducted to the exterior of the building as the units produce cool air that would reduce the overall efficiency of the units. To produce the same amount of hot water as the existing system four heat pump water heaters with 120-gallon tanks would be needed. This is due to the lower recovery rate of this type of heater. SED Associates Corp Consulfing Engineers The manufacturer also recommends a minimum of 3,600 FT3 of space per unit for a total of 14,400 FT3. The existing mechanical/electrical space does not have the required volume. This would require that the existing mechanical/electrical space be opened up to other areas to get the required volume. Due to the fact that the men's and women's room are adjacent to this space this is not feasible. Therefore, it is our professional opinion that this system is not a viable option. Estimated Construction Cost: $114,400 (does not include utility company costs or building modifications necessary to get the volume of space required.) Option 3— Instantaneous Water Heater This option would require the installation of multiple heaters to handle the number of fixtures. Assuming a heater that would be able to handle the flow rate of 120°F hot water to produce the 111°F mixed shower water temperature, a flow rate of 3.99 GPM is needed. This would require a heater with a 48 kW heating element. The existing electric service would not be able to handle this load and a complete service upgrade would be required. Also, the hot water piping for the showers would need to be modified to separate the heaters to accommodate three showers per heater. Estimated Construction Cost: $150,000 (does not include utility company costs) Based on the above, it is our recommendation that heater be replaced in kind. If you have any questions or comments, please contact our offices at (617) 350-7245 or Rcalhoun(c�sedac.com (e-mail). By: Rick Calhoun Attachments: none P:\2022\2022015\Documents\2022105 Design Memorandum#1.docx 2 � A.O.Smith � Sm i t h� Phone: 1.866.362.9898 Pro-Size Selection Report www.hotwater.com O�r��v�ti¢sr�h�s�r��. January 25, 2022 Project Information Project#: Prepared for: Project Name: Pool Bath House Location: Lexington Prepared by: Engineer: Contractor: Selected Product DRE-52-24 Gold Series J #Heaters: 1 Heater Recovery: 99 USGPH @ 100°F Rise � � �u�,� .,,,,� Model Number: DRE-52-24 1st Hour Delivery: 139 USGPH Heater Storage(ea): 50 USG 3 Hour Average: 113 USGPH �� %� Input(ea): 24A kW Est.Storage Recovery: 30 min �� //� New External Tanks: 0 %Of Demand: 124% , Tank Capacity(ea): 0 USG `�j/� Total Usable Storage: 40 USG �� Recovery Model Number Hi Cube Trailer Gallon Capaciry GPH Input KW Height Diameter Approx.Shipping Load Factor Capacity �00 Degree Rise Weight(IbsJ DRE-52-24 1.19 50 98 24.0 55.25 265 • Phase Convertible • Surface Mounted Thermostats • CSA Certified and ASME Rated T&P Relief Valve • Incoloy Elements • Meet or exceed the thermal efficiency and/or • Individual Element Fusing standby loss requirements of the U.S.Department of Energy and current edition of ASHRAE/IESNA 90.1 Application Loads Summary Peak Demand: 59 USGPH Temperature Rise: 100°F �izing Rlotes Hat water loads for pools,hot tubs,or other uses shauld be considered separately.Restaurant or food service loads shauld be cansidered seperately if independent vdater heeting equipment is to be used. Application Settings Type: Bath House Building Use: Not Specified Cold Water Temp: 40°F Peak Demand Period: 1.00 Hours Stored Water Temp: 140°F Approx.Storage: 25% The A.O.Smith Pro-Size sizing program is a tool that can be used to estimate water heater requirements for many common applications.Pro-Size is intended to assist in selecting water heaters or boilers that best meet the specific job requirements.It is the sole responsibility of the system designer to select the correct products needed for the specific application. A.O.Smith reserves the right to make changes to Pro-Size without notice. Page 1 of 2 January 25, 20Z2 Equipment: Water Heaters Only(no external #Storage Tanks: Not Specified storage) Existing Storage: None Fuel Type: Electric Location: Indoor LoNOx: Not Required UltrasLowNOx: Not Required ASME: Not Required #Heaters: Not Specified Altitude: Less than 2000 ft Load Data Number of Shower Heads: 8 Shower Head Flowrate: 1.5 USGPM Shower Demand Peak Period: 5 minutes Shower Recovery Time: 40 minutes Number of Public Lavatories: 6 Number of Service Sinks: 0 Number of Bradley Wash Fountains(54" 0 Circular): Number of Bradley Wash Fountains(54" 0 Semicircular): Number of Bradley Wash Fountains(36" 0 Circular): Number of Bradley Wash Fountains(36" 0 Semicircular): Additional Load: 0 USGPH Design Oversize: 0% The A.O.Smith Pro-Size sizing program is a tool that can be used to estimate water heater requirements for many common applications.Pro-Size is intended to assist in selecting water heaters or boilers that best meet the specific job requirements.It is the sole responsibility of the system designer to select the correct products needed for the specific application. A.O.Smith reserves the right to make changes to Pro-Size without notice. Page 2 of 2 � ' COMMERCIAL • mi � HEAT PUMP WATER HEATERS , ,,. CHP SERIES FULLY INTEGRATED HEAT PUMP WATER HEATER The CHP-120 heat pump water heater is an integrated system designed specifically for the commercial market. FEATURES EASE OF OPERATION � ENERGY SAVING AND • Integrated design and pre-charged �� a� � '�i ENVIRONMENTALLY FRIENDLY refrigeration system makes for quick and easy % `��""d�� n;�„t � � install � � • Heat pump transfers heat from surrounding ', � � �" � �� area into the tank • Large touch screen LCD display allows for ' �� ' � • Industry leading 4.2 COP mode selection,provides run information and � �� includes troubleshooting alerts and detail ; � ; • Multiple operating modes maximizes efficiency , � , • Choose from three o eratin modes � r � � ' �;, while meetin s ecific hot water needs p g � '� � 1 g p Efficiency,Hybrid or Electric r � // ; • Large capacity tank enables heat pump U � ; DEPENDABLEAND LONG LASTING % �a� ,� to operate more frequently than electric � r� � ��- elements,saving money for the end user DESIGN � ;'�� ; �,. • Meets the standby loss requirements of U.S. • A.0.Smith-developed glass coated tank � �� ' ' � ; Department of Energy and the current edition • Tank rated at 160 P51 working pressure � � 1 ofASHRAE 118.1 � � � � �� Commeraal grade anode protects the tank � � t', • Environmentally friendly R-134a refrigerant and extends the service life � �i� � r • ENERGY STAR�Qualified • Proven heat pump technology � '' �� COMMERCIAL PERFORMANCE • Electric elements have incoloy sheathing and v , • First hour delivery of 150 GPH provide excellent protection from oxidation ' and scaling � � • Rated heat pump power of 3.15 HP(240Vac) THREE YEAR LIMITED TANK WARRANTY or 3.05(208Vac) � ��, � • Electric heating element capacity of 12 kW • Backed by 3-year tank and 1-year parts/ � � (240Vac)or 9 kW(208Vac) compressor limited warranties � • Max water temperature of 150°F in efficiency/ • For complete warranty information,consult � Hybrid modes and 180°F in electric mode written warranty or go to hotwateccom • Operating ambient range of 40-110°F � 1 • Low operating sound measured at 59 dB(A) � �� • Dual evaporator fans maximize performance and provide room cooling MODEL CAHP 120 • 3/4"NPT water inlet and outlet �� S H° NSF ^ 0 LISTED o„�,a�o��„ � OO October 2020 A.0.Smlth Corporation.All rights reserved. Page 1 of 4 hotwater.com�800-527-1953 Toll-Free USA�A.Q Smith Corporation�500 Tennessee Waltz Parkway�Ashland City,TN 37015 AOSZE55000 � ' COMMERCIAL • mi � HEAT PUMP WATER HEATERS �' H ReliefValve Q� Water (3/4"NPT) Connection � � (3/4" NPT) - � - a F E A C i �� ..,..��..��........�.� �"�� Relief Valve Drain Valve „„„„„ s��,� �,�,„�,��. .....�,,, (314"NPT) � Air Inlet ��........................................................................................��..� Air Inlet I � � Air Outlet D ROUGH-IN DIMENSIONS Physical Dimensions Water Relief Valve Tank Diameter Maximum Service Panel Relief Valve Water Inlet Maximum Total Height(A) �g� Depth(C) Width(D) Height(E) Outlet Height Height(G) Angle Width(H) (F) p(°) 69 11/16 28 1/32 39 11/64 23 5/8 58 7/64 57 51/64 6 1/32 22 30 29/32 MODEL SPECIFICATIONS Model Nominal Number of Total Element First Hour Delivery Recovery in GPH at Depends on mode of Approx. COP Wattage(both in Hybrid Mode 100°Temperature operation per chart Shipping Number Capacity Elements elements at 240V) (Gallons) Rise in Hybrid Mode below: Weight(Ibs) Efficiency=41 CAHP 120 119 4.2 2 12,000 150 90 Hybrici=90 620 Electric-50 Page 2 of 4 AOSZE55000 � ' COMMERCIAL • mi � HEAT PUMP WATER HEATERS RECOVERY CAPACITIES Recovery Rate In Gallons Per Hour Input Temperature Rise°F Mode of °F 30°F 40°F 50°F 60°F 70°F 80°F 90°F 100°F 110°F 120°F 130°F 140°F Operation BT�� kW Hour a� 17°C 22°C 28°C 33°C 39°C 45°C 50'C 56°C 61°G 67°C 72°C 78`C GPH 136 102 82 68 58 51 45 41 37 34 31 29 Efficiency 33,678 10 LPH 515 386 309 258 221 193 172 155 140 129 119 110 GPH 30Z ZZ6 181 151 129 113 101 90 82 75 70 65 Hybrid 74,624 22 LPH 1141 856 685 571 489 4Z8 380 342 311 285 263 245 GPH 165 124 99 83 71 62 55 50 45 41 38 35 Electric 40,946 12 LPH 6Z6 470 376 313 268 235 209 188 171 157 145 134 Technical Characteristics Model Type Intearatetl Heat Pump Water Heater COP 4.2 HP Rated Input Power 3.15 HP(235 kv� HP Rated Heating Output Capacity 11.13 kW Power Specification Z08240Vac—60Hz 1 Ph Maximum Operation Current 67 A Refrigerant R134a Refrigerant Charge Quantity 3.3 Lbs(1.5 Kg) Electrical Heating Capacity 1 Z.0 kW C�Z40Vac and 9.0 kW C�208Vac Measuretl Tank Capacity 111J6 Gal(423 L) Operation Motles Efficiency,Hybritl,Electric Efficiency/Hybrid Electric Max.Water Temperature 150°FIb6°C) 180°F(82°C) Operating Ambient Temperature 40-��0°F(a.4-a33°C) Unit Operation Noise 59 dB(a) Approx.Heater Weight 498 Lbs(226 Kg) Approx.Shipping Weight 620 Lbs(281 Kg) Page 3 of 4 AOSZE55000 � ' COMMERCIAL • mi � HEAT PUMP WATER HEATERS Installation Key Considerations Service dearances A service dearanw of 24 inches should be maintained from serviceable parts such as the T&P valve,control system components,drain valve,and anode. Ambient air temperature In Efficiency Motle the ambient air temperature must be above 45°F and below 110°F Recommentled to have a minimum installation space of approximately 3,200 cubic feet.Installation spaces less than the remmmended could result in Room size requirement reduced water heater efficiency and performance.If the water heater is installed in a confined space with less than 3,200 cubic feet,provisions should be made to ensure sufficient airflow,such as installing louvered grills or fully louvered doors to ensure the most efficient operation of the water heater. Failure to do so could rewlt in reduced heater efficiency and performance. Amperage/Overcurrent This water heater requires a 208 or 240 VAC single phase power supply.Z08V requires 80 amp power supply at 60 Hz;Z40V requires 90 amp power protection supply at 60 Hz. Condensate draining This water heater produces condensate and must be properly drained. Ducting There is not an optional ducting kit.Discharge air from the front of the water heater must be into a suitable room. Indoor/Outdoor This water heater is approved for indoor use only. This is a partial list.Please reference the Installation Manual for detailed installation consitlerations. SUGGESTED SPECIFICATION The heater(s)shall be Commercial Heat Pump Model Number CAHP 120 as manufactured by A.0.Smith Water Products Company or equivalent.Heater(s)shall be rated at 1 Z kW @ 240V or 9 kW @ 208V,single phase,60 cycle AC as listed by Underwriters' Laboratories.All models meet National Sanitation Foundation NSF-5 requirements.Water heater shall have LCD display with built-in diagnostic and troubleshooting information.Tank(s)shall be 119 gallon capacity with 160 psi working pressure and equipped with a commercial grade anode.All internal surfaces of the heater(s)exposed to water shall be glass-lined with an alkaline borosilicate composition that has been fused to steel by firing at a temperature range of 1400°F to 1600°F.Internal power circuit fusing shall be provided.The heat pump water heater shall be capable of operating in Efficiency,Hybrid or Electric only modes.3/4"NPT inlet and outlet water connections shall be provided.The water heater tank shall have a three year limited warranty;the compressor,refrigeration components and all other parts shall have a one year limited warranty.Fully illustrated instruction manual to be included.Meets or exceeds the efficiency and standby loss requirements of the U.S.Department of Energy and current edition of ASHRAE 118.1. � � � 7 1 1 � � �� . � � � ' � �� • � � � • � � � � OO October 2020 A.0.Smith Corporation.All rights reserved. Page 4 of 4 hotwater.com�800-527-1953 Toll-Free USA�A.0.Smith Corporation�500 Tennessee Waltz Parkway�Ashland City,TN 37015 AOSZE55000 � � T M � � - Illm p �.� � m .; umuuu muuum �uuuuuuuuuum �umuu � � muuuuuui � u� � � mum I ,III III III iuuuuu � �� I �� Available up to 54 KW in Single or Three Phase Voltages Features �� Heavy Duty Construction �/ Constructed with high grade materials to ensure lon o eratin life / '��r�,�� (F g�� '/,/ � �� 9 p 9 d,f � � ��,� i��i��', frt� / �� i ��j///i ✓ Simple to specify and easy to install and operate „ ' ;�� %i�� ✓ Factory packaged heater provides trouble-free „ ,�,,,;�;�,,,,,,,,�, ;,�;;,,i �" iii` % ii/ir%/i%i�%!i�iii°�%��/�/��/��/�/�/�i/�� installation and o eration �`ii%�%%%`��//�'�%/%��i��'%%O�i,!% %,/,��/��i�� % p i � i /„�/,;�//�i��/�� /'/��i �� //%;;��f /�/�� l�f� / ��o�/�� '�'J ili�'j � � �� Reliability �� , � , � �✓ Engineered for your specifc application to ensure reliable operation �✓ Wide selection of sizes to meet the needs of even . the most demanding application . """ �� High Effciency �µ"��ii� °� li' �� ✓ On demand heating eliminates costly and �'�+"""a�� cumbersome storage tanks � �'� � �� -�- ��%� ��% �✓ Instantaneous design reduces stand-by heat loss and signifcantly lowers operating costs compared to traditional storage systems �� Ili" li,^" ""'II'� � �� , � Applications �� uuuu� Process Systems uuuu� Supplemental Heat uuuu� Wash Downs uuuu� Point-of-Use Hot Water uuuui Heat Pump BaCk-Up o EFFiciF �$�° Nr The Model HX/TX Tankless is a compact wall mounted uuuu� Boiler Systems � �� ' 'F o �� 2 electric tankless water heater that is 98/o +efficient and is uuuu� Emergency Safety Wash Systems Z � easily installed and operated. uuuu� Freeze Protection � ��f � � , �, � Products marked with the Lead-Free logo comply with the Safe uuuui Heat Transfer Systems °� - ya Drinking Water Act(SDWA)requirements of a weighted average ��N��ds+�'' of less that 0.25%lead content on wetted surfaces of pipes,pipe i+:rE��a°°�r�w�r,�, fittings, plumbing fittings and fixtures. Tankless Water Heater For Commercial and Industrial Use The Hubbell model HX/TX Tankless electric water heater model HX/TX for your water heating needs in even the is a highly reliable and easily maintained heater designed most demanding and critical applications. The Hubbell for operation in a commercial or industrial application.The Tankless is the right choice for your water heating Hubbell HX/TX Tankless heater is compact, extremely requirements, as you will be providing your customer with efficient, takes up minimal space, and reduces operating a quality product that is long lasting,trouble-free, and costs. Hubbell's vast experience, meticulous engineering, energy efficient. and advanced technology ensure that you can rely on the „�� TM IIIIIIII � � IIIIIIII � � .� � ^, _.� u. � .� . � � u I w ,.. � IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I IllUlllllllll IIIIIIIIIIIII IIII uuillllllllluu�uu��uum�� uulllllumi muu uu�uu uu�lluuuiuu uum uuum uuu uullllllllll Iluuu uuuuui uuu uiouu uu Iluuuui uum „�1 ��/��,��ii�� / ��r,i��,��///////////�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�,,�� The Hubbell Model HX/TX electric tankless water heater contains high powered heating elements that heat water only when there is demand for hot water.When hot water is needed,a built in fow sensor measures the exact fow rate, and that data combined with temperature readings at the heater's inlet and outlet are processed by the electronic temperature controller.This data is continuously transmitted to the temperature controller,which constantly calculates the precise amount of power(kW)needed to achieve the desired temperature.A zero cross over fring signal is sent to the fast acting triacs in order to modulate the heating elements to the precise level needed to meet demand.The Hubbell tankless heater uses only as much power as is needed,while delivering accurate and consistent hot water temperature. �� .... ... �� °1�°°IIIIIII iii "" � uu�uu Vuuuui uuimuu mi° uuui uu uum ui uuu uu iiu uu "iiiiii uii�iiu uuui uuuuuui ui uuui�ui�iu�u uiui�ui�iu uui ui�ui�lli m� ui�u uu u uu u� S��uwa�e�.�5��a��as� Sleek design and corrosion resistant for long life ��'�'k$q6'C��C��A"9�SF?p' AII copper and bronze �� '��AN��d"�d�R�$��k�k�d�� construction � �•��a�S��ag��u�a��a�s � �p/ j/ i Incoloy Sheathed for long life �ov�de�e�db�k�toensure �� IIIIII,G� � II� " % i %�I p , � � �/i i� ��r � consistentoutlettem erature � $�I�� T�'d'X�Q3��'Q�� 4tl 'I Auto resetting Hi-Limit thermostats HOT WATER OUT �� r ,�� I I�� ` � protect against over heating .. , ��"� ° ` � nnn��ou. p �'�.,.,....,, �a��.5��ke Sunaa��a�s Sim lifies maintenance "�y COLD WATER IN i�� f Modulate heating elements 0-100% ! to ensure accurate and consistent � :::: � � � � �� temperature and long element life �r��a��C'��¢��e�mar��s � ,��% '�i,� ii "� Simplifies plumbing installation ,,,,,,,,,,,,,,,,,,,,�' ,� � %/ ��'��'��' pq �% �/ Senses cold water temperature se ,; !/;; %/ ��dDtlMl'��$�4� ..,s`e i-€[[= %� Measures the exact flow rate which�� , ��** � ' %%- � ��'�P�� enables the control rystem to provide perfedly ge � ,� ElectronicTemperature Controller matched heating power with demand � is adjustable in 1`increments in either "��' � °F or°C j ��unr��s��b��wrs�Nra��C � Provides a heavy duty single point�� ...... . ..�... . ......�.. . .... power connection (Only Required on Certain Models) l�d�agara��c��:��r��c��cre �"��s�c�N'�`a�wea�f��r�� Fully disengages the heating Step down transformer provides elements in a fault condition 240 Voh control circuit power (Only Required on 3 Phase Units) (Only Required on Models over 240 Volt) 000000 000000 uuuuumu Illlluuuuuuuui.� uuuuuuu ui � �. u uui � �°1 IIIIIIIIIIIII ui uu�uu�Illi��uu uiuuuuuuuui�uili�llllluuui illl I ui.� � .� � ^� � � � ui"" � � �uu�llllluuu uu�muuu��i�iuu�u uu� uu�u u� uullllllll'uu��uu� �uuii uu m u u mmu� uuu uuu u u� u ummu uu�uu uu� uu� Heating Chamber: Copper and Bronze Thermostat Range: 32-194°F/0-90°C Capacities: 8 thru 54 kW Hi-Limit: 200°F(Fixed Temperature) Orientation: Wall Mounted Design WP: 150 psi Voltages: 208 thru 600 Uolt 50/60 Hz Design TP: 300 psi Phase: 1 �and 3�(balanced) Elements: Incoloy 800 Power Factor: 0.999 Standby Power: <3 Watts Thermal Effciency: 98%+ Heating Chamber 5 Year Warranty: InlebOutlet Size: Electrical TX: 3/4" Push Fit 1 Year HX: 1" Push Fit warranty: Min/Max Flow: TX: 0.2 GPM Min, 8.0 GPM Max Enclosure: Stainless Steel Brushed Finish HX: 0.5 GPM Min, 40 GPM Max Max Inlet Temp.: 150°F Approvals: cULus, UL, EPH,ANSI/NSF 5 /-/�b �� 2 �� IIIIIIIIIIII IIIIIIIIIIII IIIIIIIIIIIIIIII IllUlllll Illll�uu�llllllluui u��u�u��u�u� ��".uu�uu uu uullllllllll Iluuuuu uui�u� uuluuuimu�u� Iluuuuu uuum IIIIIIIIIIIIIIIIIIIIIII Temperature Controller A sophisticated electronic temperature controller with LED digital display provides the user interface.The temperature controller processes all fow and temperature data and calculates the precise amount of power needed to meet demand. � ��:, .,� « � � �� ,��, � ��-. ��° Power Limiting: Allows the operator to reduce the power consumption by any percentage to provide installation and operational flexibility and savings. ��° Diagnostics: Display inlet and outlet temperatures,flow rate and error codes to assist in troubleshooting. ��" Cost Calculator: Determine the exact cost of operating the heater. Input your cost per KWHr and the controller displays total KWHRs consumed,total cost of operation, and total hot water usage(shown in gallons or liters). �� Temperature Control: Set the digital display to the desired water temperature in °F or°G Fully adjustable in 1°increments from 32-194°F(0-90°C).A user adjustable+/-3°calibration feature provides additional control for superior accuracy. IIIIIIIIIIIIIIIIIIIIIII Full Heater Modulation Each heating element is switched on/off using a fast acting solid state triac with zero cross over fring control.This switching schema provides full modulation of each heating element, ensuring that the precise amount of heat is added to meet demand.To improve operating effciency and component longevity, each triac is mounted to a heat sink located on the incoming supply piping so that heat generated by the triac during the switching process is dissipated into the water. IIIIIIIIIIIIIIIIIIIIIII Proper Power Integrity All Hubbell tankless water heaters, including all 3 phase models, are engineered to operate as a balanced load and operate at 0.999 Power Factor.All Hubbell 3 phase models are designed for 3 wire(3 live, 1 ground)and 4 wire power systems and draw equal current across all conductors to maintain the power integrity of the users electrical system. Hubbell does not recommend the use of heaters that operate as an unbalanced load, as is common with staged heaters designed for star systems(3 live, 1 neutral, 1 ground)that require use of the neutral leg.All load switching in Hubbell tankless models is performed as zero cross over, eliminating phase angle fring interference and associated EMI issues. IIIIIIIIIIIIIIIIIIIIIII Full Resource Staging The Hubbell tankless control schema ensures that usage is equalized across all heating circuits.To achieve this, once the controller has calculated the precise amount of kW required, all circuits are energized in a staggered fashion such that each circuit is proportionally and independently energized and then time staggered between circuits.This Full Resource Staging Schema reduces EMI output, increases component longevity, and provides highly accurate and consistent hot water temperatures. For three phase models,all circuits are fully modulated and synchronized to operate as a balanced load. IIIIIIIIIIIIIIIIIIIIIII Building Management Integration Remote Control: Ability to remotely enable or inhibit the heating operation of the unit using one of the following two methods: 1.Customer supplied 24VDC signal is user confgured for either Inhibit Mode or Normal Operation Mode. 2.Customer supplied volt free contact is user confgured for either Inhibit Mode or Normal Operation Mode. Priority Control: An integrated SPDT potential free dry contact(NO/NC 10A Q 240VAC)energizes when the unit is heating and de-energizes when not heating.This feature is useful when it is desirable to give the water heater priority over another electrical load to ensure that both are not operational at the same time. �� uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumu�� IIIIIII � .. � .�„ . . . ❑A. High flow construction specify model HX for up to 40 ❑G. NEMA 4x construction when heater is located in a wet environment. GPM flow(min 0.5 GPM actuation). Overall dimensions 24" x 20" x 6" ❑B.Type 316L stainless steel heating chamber for added ❑ H. Additional heater control features to meet UL834 Electric Boiler corrosion resistance. requirements. Please specify base model CR. ❑C. Special construction features. Please consult factory. � I. Factory supplied manifold single point connection for redundancy and ❑D. Inlet and Outlet Valve assembly simplifies high demand applications. installation-and includes unions, shut offs, check valve,drain�ports and pressure relief valve. ❑J. An ASSE 1070 code compliant Thermostatic mixing valve to increase the amount of hot water available. Valve is 1/2" (-U�size and ❑E. Heating chamber built to ASME Section VIII and "UM" adjustable from 80-120°F.Typically used when supplying hot water to stamped. multiple lays from a single water heater. �� .� _ F. Remote Control Display allows the heater to be �� ..o,, installed in a remote location.The 3"x 5" NEMA 4 Manifold Assembly Option ,,,,�,�;,��,-,,;; ,�� ,,�,,,, ��,,�,,,;,,�<,�� display enclosure can be located up to 250' from the u�� k �� i�`� I�i�� %� � � � heater and gives the operator full remote control and �u � � ��i 'u � ��"�� 1710f11tOYlll(�Capabl�IteS. �III�I��,. � iii� ,Il�ll�l I��i,i�ll, i,�� : � �. � ..... % , . / IIIIIIIIIIIIIII�II�IIIIII011�1Illlll��llllllll��dllll��IIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIII�II � � � � , � �u� , / . � ,, ,, �, ,,, : , ,, , Please re uest submittal drawin from facto g "��//�,/�!��' � `/�� r��j�� „/ Please n�te.optional equiprne�rnay rmpa�overall dimensions and�vei ht. /� �... rv....wrv.;..................... �� 3 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumu IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII uu uu III�IIII u IIIIIIIN uu ui�uu�uu luuu uuu ui ui �"liii mimuu uu�uu u�ui uuiIIllVui�uu lum� ui�ui uuu uu uuum ui uu ui� m. uuuu i iuuuuuui � � � ...8..'.??...KW....M.°a.e!.s...............�.?...a.".d....3....E!.e.m.e.".t�............................. ,. -. � � .� �� 7 3 KW 3 Phase Voltages 1 Phase Voltages 28 1616 208V 240V 480V 600V 208V 240V 8 2 � 11 3 2 12 3 2 Hot Water " � 14 3 2 2 Outlet —► � 16 3 3 3 2 : ��. 18 3 3 3 2 °� 20 3 3 � 21 3 3 3 3 ' `� 1� 24 3 3 3 3 Cold Water ' ' ��'� � � � 16" 27 3 3 3 3 Inlet � Note:Chart indicates three element(3)and two e/ement(2)model types '�'� � � �� Side View � ,�,,�� i ° �;� ll� Oo� � ,16„ ° _� � O ° 8 9 �6 (;D� ' ,. �� 4 1 al _ ..... 3 3 .. 4g� 14—^ 3 Sla er12" ' 6 p _ _ g Electrical knockout 3/4"x 1"x 11/4" Pressure Drop:14 psi @ 8 GPM Dry Weight:21 Lbs Wet Weight:21.5 Lbs Shipping Weight:24 Lbs 00000o uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumu o00000 24-54 KW Models (6 Element) ................................................................................................................................................................................................................ -. -. �� 7 11„ 3 Phase Voltages �Phase Voltages 2 8 �� 1716 KW 208V 240V 480V 600V 208V 240V C� 24 J(s) J(6) 3i J(s) J(s) Hot Water► o , 33 �/(61 �(6) Outlet _ �� ' , . ., , as J(s) J(sl J(s) 6 ,i�,� i }� ao J(s) J(s) — ` �," :, _ . , �, 42 J(6) J161 JIs) J(s) � � .. � 48 J(s) J(6) d161 JIs) J(s) J(s) ' � Y� 54 �l6) ./16) �16) �l6) I, - , - p� 25� Note: All models shown in this chait are six element(6)model types � - 4' �� , � � 24�� Side View ' ' � 23116� )�� Cold Water � � ° ° 9 " � //,.. \/ �, /, ��/ ,; 3 �1 n n n � O 3 4 1 s Inlet , �� , �� ' �_ . _ _ „vr�„vd �16„ �-�� 8�� ,} r°.� �� 2 � � 4„ �' 44�� ^'f� M �O` 14" l�) c� ' ` 1 �� O�r tl �a � � �1' �.. ��.. , �� ,�- � Electrlcal knockout "' i '� ; ' 3/4"x 1"x 11/4" �h"�� W ithdrawal 15 4" Space 12" 13 � 8 Pressure Drop:16 psi @ 8 GPM Dry Weight:38 Lbs Wet Weight:39 Lbs Shipping Weight:42 Lbs �� 4 u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u m _ .� � .� � � � �u � � � �u �� „� �" Heating Capability in GPM at F°Temperature Rise(°F�T) MAX Amps(at 100%heater output) Rat`ing 20° 30° 40° 60° 70° 80° 100° 110° 120° 140° 3 Phase Voltages Votages AT AT AT AT AT AT AT AT AT AT 208V 240V 480V 600V 208V 240V 8 2.73 1.82 1.36 0.91 0.78 0.68 0.55 0.50 0.45 0.39 - - - - 38 - 11 3.75 2.50 1.88 1.25 1.07 0.94 0.75 0.68 0.63 0.54 31 - - - - 46 12 4.09 2.73 2.05 1.36 1.17 1.02 0.82 0.74 0.68 0.58 33 - - - 58 - 14 4.75 3.18 2.39 1.59 1.36 1.19 096 0.87 0.8D O.6S - 34 - - 67 58 16 5.46 3.64 2.73 1.82 1.56 1.36 1.09 0.99 0.91 078 44 39 - - 77 67 18 6.14 4.09 3.07 2.05 1.75 1.54 1.23 1.12 �.02 0.88 50 - 22 - S7 75 2D 6.82 4.55 3.41 2.27 1.95 1.71 1.36 1.24 �.14 0.97 56 - - - 96 - 21 7.17 4.78 3.58 2.39 2.05 1.79 1.43 1.30 1.19 1.02 - 51 25 20 - 88 24 8.19 5.46 4.09 2.73 2.34 2.05 1.64 1.49 1.36 1.17 67 58 29 23 115 100 27 ,.l��p� 6.14 4.61 3.07 2.63 2.30 1.84 1.67 Y.54 1.32 - 65 33 26 - 113 31 �j�;-.�� 7.05 5.29 3.53 3.02 2.64 2.12 1.92 1.76 1.51 86 - - - 149 - 33 ,.��.�-� 7.51 5.63 3.75 3.22 2.81 2.25 2.05 1.88 1.61 - 79 - - - 138 36 //�,�.�� 8.19 6.14 4.09 3.51 3.07 2.46 2.23 2.05 1.75 100 - 43 - 173 - 40 �6�;�� ;.�,�� 6.82 4.55 3.90 3.41 2.73 2.48 2.27 1.95 111 - - - 192 - 42 ,/�, ....� G�',..� 7.17 4.78 4.09 3.58 2.87 2.61 2.39 2.05 - 101 51 41 - 175 48 ��-�� j f�� 8.19 5.46 4.68 4.09 3.28 2.98 2.73 2.34 133 116 58 46 230 200 54 � �,�j ��;�� ,� 6.14 5.26 4.61 3.68 3.35 3.07 2.63 - 130 65 52 - 225 NOfe: •Unshaded flows specify Base Model TX,shaded flows must specify Base Model HX due to high f/ow rate. •A/ternate voltages inc/uding 277,380,415,440 and 575 volt avai/able. Please consu/t factory for exact KW availabi/ity in these vo/tages. 00000o uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumu o00000 IIIIIIII� ."IV. IIII � Illllllllllllu� . IIIIIIIII IIIII �uu � uuuw � . � uuum � �iii � .i � � IIIIIIIIV .� IliuSuuuuu uu uu�uu Ik� �� "�� IIIVIIIIII IIIIIII III IIIII IIII m�� "'�" t��ep 1 Solve for the unknown using formulas below. Rated Voltage Applied Voltage De-Rating Factor Variables To Solve For: 60o v 575 V 92�ro KW Requirement: 600 V 550 V 84% GPM x °F4T x 0.1465= KW 480 V 460 V 92% Temperature Rise: 480 V 44o V 84% KW x 6.824= GPM- °F4T 240 V 230 V 92% FIOw Rat@: 240 V 220 V 84% KW x 6.824= °F4T= GPM 240 V 208 V 75% $te 2 When the actual supply voltage (applied voltage) is p different than the design voltage (rated voltage) the Choose the Tankless model with the KW rating which meets the peak resulting KW output will be affected. Please see the demand(GPM)and required temperature rise(°F��for your application. chart for typical voltage de-rating factors, or use the Step 3 following formula. Choose the volta e and hase ower su I available. Note the total Applied Uoltage2 9 P P PPY X Rated KW= KW output at applied voltage amperage draw of the unit and verify availability. Rated Uoltage2 11111114 R��8 R��r R�� """" IIIIIIIIII R�� . a uuIIIIVui�uu Iluuuuuu uuuuu uuuuuui uuuuuu uulllllllluuui Vuuuum uuIllVui�uu uuuuum uuuuuuu ui�ui uuuuuui uuuuuui uuuuuu uu um uu Iluuuuu TX 0 0 Step 1 �Step 2 �tep 3 Step 4 Base Model No. KW Rating: Number of Voltage/Phase/Hz: TX=8 GPM Max 8 thru 54KW Heating Elements: RS -208-1-60 HX=40 GPM Max (008-054) 2 R =208-3-60 Example:TX024-3T4 3 S =240-1-60 A Hubbell tankless electric water heater rated at 24 KW 6 T =240-3-60 with 3 heating elements and powered with 480 volt,three T3 -380-3-50/60 phase, 60 Hz. T7 =415-3-50/60 Option Note T5 =440-3-60 T4 =480-3-60 Any and all optional equipment for a tankless model heater must be called out in the written T6 -600-3-60 specifcations.A model number in and of itself does not refect any optional equipment selected. /-/�b .m �� 5 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIIIIIIIII Master Specification: Model HX/TX Tankless JOB NAME ENcINEER REPRESENTATIVE CONTRACTOR GENERAL Provide a quantity of packaged type instantaneous electric tankless water heater(s) Model No. TX as manufactured by Hubbell Heaters Stratford, CT.The entire unit is packaged ready for plumbing and electrical service connections and shall bear the cULus listing mark certifying the entire unit to UL499, UL EPH Sanitation listed to ANSI/NSF Standard 5 and CSA C22.2 No. 64-M91 (single phase units) and CSA C22.2 No. 88(three phase units). HEATING CHAMBER The heating chamber shall be all Sil-brazed copper and bronze construction. (❑Optional Specifcation:Type 316L Stainless Steel). A plastic heating chamber shall not be acceptable. Water heater heating chamber shall be rated for a maximum allowable working pressure of 150psi.The heating chamber and all electrical controls shall be completely enclosed in a heavy gauge stainless steel case. HEATING CAPACITY The tankless heater shall be rated at KW which will heat GPM of water at °F rise ( °to °F). Heaters that restrict hot water flow in any way shall not be acceptable. ELECTRICAL The tankless heater shall be designed to operate at volts, phase, 50/60Hz balanced power and shall draw equal amperage across all phases at all times. For 3 phase heaters, power shall be a 3 wire (3 live, 1 ground) or a 4 wire (3 live, 1 neutral, 1 ground) system that does not require a neutral leg. The heater will draw amps only when operating at full power. The immersion heating elements shall be high quality incoloy sheathed and sized to obtain the rated capacity. Each element is to be operated using zero cross over solid state controls. The heating elements shall be fully modulated from 0-100%to provide precise temperature control through the full range of flows.A Hi-Limit thermostat with automatic reset shall be factory installed to disconnect each heating element in the event of an over-temperature condition.An electronic digital display temperature controller shall be user adjustable in 1° increments in either°F or°C and shall display flow rate, outlet temperature, inlet temperature and provide error indication. A turbine-type flow meter shall be factory installed to provide precise temperature control for water flows as low as 0.2 GPM up to a maximum flow of 8 GPM. Heaters that require greater than 0.2 GPM flow for actuation or restrict flow shall not be acceptable. (❑ Optional Specifcation: High Flow Model HX, provides up to 40 GPM flow with minimum actuation at 0.5 GPM ). WAR RANTY Hubbell shall warranty all electrical components against defects in workmanship and material for a period of one (1) year from date of start-up, and the heating chamber for a full fve (5)years from date of start-up, provided that the unit is started within three(3) months of date of shipment and installed and operated within the scope of the heater's design and operating capability. Labor is not covered under warrant� Each heater shall be shipped with a complete set of installation and operating instructions including spare parts list and approved drawings. All fabrication and assembly shall be performed in the U.S.A. OPTIONS In addition, the tankless electric water heater shall be supplied with the following options: ❑Option ❑Option ❑Option „U� ��'��aa��d°��ms��a��:��rv��^��... MADE IN THE �� Continuing research results in product irr�provement,therefore specifcations are subject to TM change without notice For the most updated information consult the factory directly. ISO 9001 The Electric Heater Company uuuu� PO. 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C� �q,� � � � � dV � ,,� d� qJ "� N c '� �- p �:r, '� � � � � � U�. �; � "- su c�, ck � �rr ,��f � � __' � h1 a "� � � � � .!�" � � � I �y, pa � c�5 Gfi') r� V-- CF"J ci5 cu C7� � I wa I ++.+ c.a C,"� ^� c q�y W' � � N C 4U .�:: „� � .� � � � ,A. � � c � � � tC% � � � � � .� � � `�' � c ,� �y F r� �' � '� r� q� vr � c,� � C'� � � � � � � � ,� -a r✓a v� i.a,. �-- C> c� �-- ;+� r�'1 � � � � � � `��" � � � � � � This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section I Budget Overview Town of Lexington, MA Summary of Revenues and Expenditures The summary below shows revenues &expenditures for the Town of Lexington for FY2020-FY2023. It reflects actual results of FY2020 and FY2021, FY2022 estimated revenues and budgeted expenditures submitted to the Department of Revenue for the certification of the FY2022 tax rate, and the budget recommendations of the Town Manager and School Superintendent for FY2023 budget and projected revenues to support those recommendations. FY2020 FY2021 FY2022 FY2023 Revenue Summary Actual Actual Recap Projected Tax Levy $ 184,821,502 $ 194,329,878 $ 204,228,741 $ 212,113,191 State Aid $ 16,255,912 $ 16,334,701 $ 16,492,260 $ 16,784,662 Local Receipts $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 Available Funds $ 14,264,142 $ 11,805,351 $ 17,825,379 $ 17,823,447 Revenue Offsets $ (1,875,209) $ (1,773,854) $ (1,961,196) $ (2,331,557) Enterprise Funds (Indirect) $ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613 Total General Fund $ 231,987,089 $ 237,803,577 $ 250,645,473 $ 259,683,465 General Fund Expenditure Summary Education Lexington Public Schools $ 109,609,162 $ 115,274,811 $ 123,376,981 $ 128,254,447 Minuteman Regional School $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 Subtotal Education $ 112,079,293 $ j�8,137,958 $ 126,507,Oj9 $ 131,478,345 Municipal Departments $ 37,066,492 $ 39,479,010 $ 42,920,017 $ 44,802,554 Shared Expenses Benefits &Insurance $ 34,516,484 $ 35,996,400 $ 39,754,560 $ 41,744,415 Property Insurance &Solar $ 1,440,268 $ 1,408,990 $ 1,485,000 $ 1,485,000 Debt (within-levy) $ 9,556,878 $ 10,237,538 $ 10,397,112 $ 7,541,580 Reserve Fund $ — $ — $ 750,000 $ 750,000 Facilities $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,669,307 Subtotal Shared Expenses $ 56,609,045 $ 58,783,861 $ 64,540,037 $ 64,190,303 Capital Cash Capital (designated) $ 8,137,274 $ 7,812,019 $ 10,136,491 $ 13,019,114 Subtotal Capital $ 8,137,274 $ 7,812,019 $ 10,136,491 $ 13,019,114 Other Other (allocated) $ 4,358,036 $ 1,368,916 $ 6,541,910 $ 5,689,945 Other (unallocated) $ — $ — $ — $ 503,204 SubtotalOther $ 4,358,036 $ 1,368,916 $ 6,541,910 $ 6,193,149 Total General Fund $ 218,250,140 $ 225,581,764 $ 250,645,473 $ 259,683,465 General Fund Surplus/(Deficit) $ 13,736,949 $ 12,221,814 $ — $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 I-1 Q N � � _� � � � 01 `O '= o a a o 0 0 0 0 0 o a a o 0 0 0 0 0 o a a o 0 0 o v � y o o � o 0 0 0 0 � o o � o 0 0 0 0 � o � o p o o p LL n � V c o in o M o �o � � � � cv o I I I `o "' ^ � u� � rn �o N �I �\ �� 01 O � O I� M l0 O 01 O N M � R I I N y� CO I� � 1� � U M M M O N � �O � LIl O �O N I� N � � M M M 0 � _ �o o �p o o �n o �n o 0 0 �o m N N V�f o� rh N 3 .o .o u� �n �n I o �n o o I I I o M �o M I I O U � � CO M I� � lD O �J O O � M � �fl 0�1 ^ � O p� I� M +--i N �/i Ol O O N +--i � �+j Lfi N I� ` � I� 01 � � I� N OJ L!1 lf1 Lfl l0 l0 � �--� � CO L/1 � ^ W � C O.� ^ I� M .--i O1 V N I� �J Lfl � .--i N � 0 L � � ti `� '-i N � V � U �r �r t/� vr v� t�r frr vr � t�r �r t� vr t� t�r frr vr � t�r t� trr tI� t�r �r � I� � IA o I� W o o h o o O o O o � iD O o O I� N O� �D N d � O� � u'1 I� � O O +-i O O O O O O M � W O O O p 6� � � � 7 W �y tv I� m o o R o o O o O o �n o h o O m �y O� +� � M C v cn o� � �-i o vi �r u�i o Ui o o c � o �i o 0 oi � o N G7 Ln N � Ln .--i 7 O N Ch 01 O Ol O� 6� I� ,--i Ln R L.f) �+'1 �O � I� 6� � N N ^ .--i I� N �O ^ O� N O M M N N O � I� n �O � CO O � C N � � t+'i � co M � +-i �ti .-i ri � � Ti � ri O� 1�L O '" M t�D ,�-i V '� � tf} t{Y tl► +ff t{} t!} tf} v� 'Fq fR t{Y �. v� '� t!} tPr H� 'F� fR tR t!� tR tf} tR .--i GO Q1 O I� M O O O O O O O O O CO � N O O Lf1 I� O M M OJ M �..� O N M O O �O O O O O O O O� �--i ti O O �O (rt� O � � N � � � O N M I� O O � O O O O O � .--i Lf] ti O O M � N Ol �„� N � �o o ^ � �o 0 0 o v �ri o ui o o �o �o � � o o r�i � iri ni � I� M .--i .--� I� O Lfl �(1 7 L!1 O1 01 01 N Ln .--i O� Ln l(1 Lfl 01 M O �G M +--i O � M N I� � GO N O M M l0 O� O� M I� ^ .--i � l0 W N U � fA N M � I� M M ti L.f) M O � N � l0 N LL d/ `� fV �O P'I �i ifT i!T f/� ii-� EA ii-} (!-T V� 'Eq- +R i!T 'tq. fPr ii-� ii-} ii-} V� 'Eq- �Pr 'tq- i!-} f/� i� ii-T QQ 01 I� M .--i O O l0 O l0 � � O Lfl M OJ I I M rl O� O� O � v � rn o m .--� o O o� o a� rn rn o � �o M M �p v �n �„� � +--i � .--i O� T M O V N O N iD � O i0 CO � Q� � O N M N iG v ri oi vi .� � vi � .� o �i � � r�i ,� cvi n o �o oi O 3 � `o � � ,--� �o �o � o� rn �n 7 � �o rn o � M � M � � � N � M �p M O� Ol I� N O M M N .--i CO N .--� � f� I� � m N U � N � iD W M ti tD ,--i N O � � � �ri � N {L Q' .--i CD 00 O i .� � .� i--� �i ifT HT {µ fPr V� tf-} ifi} V� Eq tPr HT '�q V� tf-? tf-} ifi} V� Eq tPr b} {R i/� tR fR N rl (1� lD I� l0 O lD R �D O �O N N 7 l0 OJ �J I I � V1 I� N Q1 l0 M � M O� .--i O � OJ LIl O 4'1 .--� �I N I� I� ^ .--i � � LIl � .--i ,--i N � � N O M d- I� O n Lf1 � N O� �D W � � N I� � N fG m o � �n oi o � �o v o �r iri �ri o� o � � �n iri oi O 3 0 � � r� .� � o o� � o in �n co o� �o .� � �n rn � �o o � �O � n M O N OJ h QJ N O M M 6� O u'1 h O � +--i M n a � Q O N N l0 N M ^I L11 .--i N 01 � � � Ln � .--I �„� yj � .� t�T �F} d► +R �!-} �} �} Vf 'fR �T �F} "b�, eR 'tq- tR if� d? 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C �-a! co �a g o -� V � � w� I.L � VI � in � O � j Vl� v c6 N.~.. � a � � N L ~ � O� � V■ � � � � > a �+�+ O �H v U �c � � axi LL •� a � cn �� L = �N � w � � a�i ii�n � � �� a� Q J i a Z {L � `�� -� o ++ �'i' � M� Gl � +°'� � � � U L o � `°ra � ia �r�a o io � m 'O � L a� `� � 00 W 0 � a �� o � � a�+ t � a+�i �p rxo o �� a�i E � a fO +�i � � �a��i � �..� d W U U a Z m v� � O � cn C7 a` H Q H� cn U > O � � � � � -o � � _ � 0 0 �� V N � � �/� N} Vl LL This Page Intentionally Left Blank. ��,.�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section II: Revenues This section includes detailed information about FY2023 Projected Revenues. It includes: • General Fund Revenue Description II-2 FY2023 Recommended Budget& Financing Plan February 28, 2022 II-1 Section II Revenues Town ofLexington, Massachusetts The summary below presents Total General Fund Operating Revenues and Net General Fund Revenues. General Fund Operating Revenues include all revenues projected as available for use in FY2023. • Total General Fund Operating Revenues are from annually recurring and non-recurring sources, including transfers from special revenue funds, Specialized Stabilization Funds, and the Health Claims Trust Fund. • Net General Fund Revenues are Total General Fund Revenues less revenues recommended to be set-aside to fund designated expenses. In FY2023, Total General Fund Operating Revenues are projected to increase by approximately $9.04 million, or 3.6%. Net General Fund Revenues, those available to support school and municipal operating budgets, are projected to increase by $8.38 million, or 3.6%. FY2022-23 Change FY2020 FY2021 FY2023 General Fund Revenue Summary Actual Actual FY2022 Recap Projected $ % Property Tax Levy(Table 1) $ 184,821,502 $ 194,329,878 $ 204,171,602 $ 212,056,053 $ 7,884,450 3.86% Tax Levy Dedicated to Capital � _ � — g 57,138 $ 57,138 $ — —% Stabilization Fund State Aid(Table Z) $ 16,255,912 $ 16,334,701 $ 16,492,260 $ 16,784,662 $ 292,402 1.77% Local Receipts(Table 3) $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 $ 860,175 6.81% Available Funds(Table 4) $ 14,264,142 $ 11,805,351 $ 17,825,379 $ 17,823,447 $ (1,932) (0.01)% Revenue Offsets(Table 5) $ (1,875,209) $ (1,773,854) $ (1,961,196) $ (2,331,557) $ (370,361) 18•88% Enterprise Receipts(Table 6) $ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 373,257 26.06% Total General Fund Operating �231,987,089 $237,803,577 $250,645,473 $259,683,465 $ 9,037,992 3.61% Revenues Less-Revenues Set-Aside for � 12,495,310 $ 9,180,935 $ 16,678,401 $ 17,336,186 $ 657,785 3.94% Designated Purposes Net General Fund Revenues $219,491,779 $228,622,642 $233,967,072 $242,347,279 $ 8,380,207 3.58% Detailed Description: Property Tax Levy: The FY2023 property tax levy is projected to increase approximately $7.88 million, or 3.9%. The projected levy is a function of the FY2022 levy limit increased by 2.5% per Proposition 2�/z, plus an increment for new growth. FY2023 new growth will be a function of construction activity for the period July 1, 2021 to June 30, 2022. FY2023 new growth is estimated at $2,750,000 based on a review of historical data on new growth. Tax Levy Dedicated to Capital Stabilization Fund: In Fall 2021 the Town Manager proposed a new fiscal guideline, a Capital Stabilization Framework, to prepare for future capital projects. Beginning in FY2022, new levy growth generated from specified commercial and industrial development will be dedicated to the Capital Stabilization Fund (CSF) rather than becoming general revenue for the town's operating budget. Projects include those with a Preliminary Site Development and Use Plan (PSDUP) approved by Town Meeting, or those approved due to the revamped zoning on Hartwell Ave. This framework will reserve levy capacity to absorb a sudden increase in debt service for large capital projects such as the high school in future years. The set-aside funds can also be applied in future years to mitigate exempt debt service created by those capital projects. A list of properties currently subject to this guideline is available in Table 1A. State Aid: Due to the pandemic, Local Aid was largely level-funded in FY2021, with minimal increases in FY2022, which is projected to continue in FY2023 and is projecting an overall increase of 1.77%. The State is still developing its FY2023 budget; the Governor's initial FY2023 State aid numbers were released in January 2022 and are reflected in This budget. Final figure are likely to be known in June 2022 when the Legislature adopts, and the Governor signs, the FY2023 State budget. FY2023 Recommended Budget& Financing Plan February 28, 2022 II-2 Section II Revenues Town ofLexington, Massachusetts Local Receipts: FY2023 projections for each category of receipt are based on the history of actual collections and projections of 3 and 5 year historical averages, with some adjustments to specific categories due to the pandemic, such as Other Excise - Meals and Hotel/Motel. FY2023 local receipts are estimated to increase by approximately $860,175 or 6.81% over FY2022 estimates, which were also adjusted for the pandemic. The main contributors to this growth are a partial rebound in Other Excise, and the recognition of higher ongoing revenues for permits, particularly building permits. Available Funds: Available Funds are projected to remain relatively stable, with a decrease of $(1,932), or (0.01)%. This is a net change, due to the use of $500,000 from the Special Education Stabilization Fund in FY2022, which will not recur in FY2023; and the unavailability of funding from the Parking Fund due to the lack of parking meter enforcement during the pandemic, as well as some capital projects authorized during FY2022 which depleted the fund balance. These decreases are offset by the availability of an additional $1 million in Free Cash in FY2023, primarily as an effect of setting aside $2 million in the FY2022 budget for potential State Aid decreases, as well as one-time funding sources for capital projects. Consistent with prior years, FY2023 Available Funds includes a transfer of$141,000 from the Transportation Demand Management Stabilization Fund to finance the Lexpress service and the Town's contribution to the REV Shuttle, and a $750,000 transfer from the Health Claims Trust Fund to fund the Town's Other Post Employment Benefit Fund. In FY2023, a transfer from the Capital Stabilization Fund is not needed to mitigate within-levy debt service, as debt service remains within target levels. Similarly, no funds were needed for this purpose in FY2021 and FY2022. Revenue Offsets: Revenue Offsets are projected to increase by approximately $370,361 or 18.88%. Revenue Offsets represent the set-aside of a portion of projected revenues legally required for particular purposes including: (1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund operations; (2) cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the costs of state and regional services provided to the Town, based on updated projections issued alongside the Governor's budget; (3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted to properry taxpayers; and (4) potential snow and ice deficits. The FY2023 increase in total Revenue Offsets is driven by the set-aside of$400,000 in estimated FY2023 revenue to cover a potential snow and ice deficit at the end of FY2022. For FY2022, $400,000 was set-aside, but was ultimately not needed since actual FY2021 snow and ice removal expenses fell within their budgeted levels. Enterprise Receipts: This category of revenue represents transfers from the Water, Sewer and Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the operations of the water, sewer and recreation departments. During FY2022, the Recreation indirect charges were not assessed due to the impact of the pandemic on enterprise revenues. The Recreation indirect charge has been resumed for FY2023, and will be reevaluated in future budget cycles. The Water and Sewer transfers are increasing by 6.0%, as supported by a detailed indirect analysis FY2023 Recommended Budget& Financing Plan February 28, 2022 II-3 Section II Revenues Town ofLexington, Massachusetts completed by Finance. As a result of these combined adjustments, overall Enterprise Receipts are increasing by 26.1%, or $373,257. FY2023 2022-23 Change Table 1:Prope Tax Levy FY2020 Actual FY2021 Actual FY2022 Recap Projected $ % Tax Levy $ 176,907,122 $ 184,938,303 $ 194,415,313 $ 204,199,633 $ 9,784,320 5.03% Prop.2.5% $ 4,422,678 $ 4,623,458 $ 4,860,383 $ 5,106,419 $ 246,036 5.06% New Growth $ 3,608,503 $ 4,853,553 $ 4,923,938 $ 2,750,000 $ (2,173,938) (44.15)% Override/Excess Le Ca aci $ 116,801 $ 85,435 $ 28,031 NA SubtOtal $ 184�821�502 $ 194�329�87$ $ 204�171�602 $ 212�056�053 $ 7�884�450 3.86% Table 3A:Property Tax Levy Dedicated to the Capital Stabilization Fund 1050 Waltham St. $ - $ - $ - $ - $ - -% 186 BedfoYd St. $ - $ - $ 21,451 $ 21,451 $ - -% 55 Watertown St. - - 35 687 35 687 - -% 5ubtotal $ - $ - $ 57,138 $ 57,138 $ - -% Table 2:State Aid Chapter70 $ 14,456,349 $ 14,438,034 $ 14,647,494 $ 14,852,994 $ 205,500 1.40% Charter School Reimbursement $ 2,446 $ 80,755 $ 4,690 $ 54,959 $ 50,269 1,071.83% Unrestricted General Government Aid $ 1,627,400 $ 1,627,400 $ 1,684,359 $ 1,729,837 $ 45,478 2.70% Veterans'Benefits&Exemptions $ 117,802 $ 124,689 $ 95,590 $ 92,035 $ (3,555) (3.72)% Offsets Libra 51 915 63 823 60 127 54 837 S 290 8.80% Subtotal $ 16,255,912 $ 16,334,7di $ 16,492,260 $ 16,784,662 $ 292,402 1.77% Table 3:Local Receipts Motor Vehicle Excise Tax $ 5,383,364 $ 5,335,129 $ 5,315,294 $ 5,455,000 $ 139,706 2.63% OtherExcise $ 1,503,388 $ 813,643 $ 774,100 $ 1,043,500 $ 269,400 34.80% Penalties&Interest $ 564,274 $ 445,590 $ 341,500 $ 341,500 $ - -% PILOT's $ 666,153 $ 660,966 $ 698,000 $ 715,000 $ 17,000 2.44% Rentals $ 431,498 $ 473,201 $ 394,850 $ 361,850 $ (33,000) (8.36)% Departmental-Schools $ 331,482 $ 337,909 $ 243,500 $ 244,500 $ 1,000 0.41% Departmental-Municipal $ 2,697,925 $ 2,398,261 $ 2,590,025 $ 2,629,525 $ 39,500 1.53°/o Licenses&Permits $ 3,021,668 $ 3,542,914 $ 1,906,600 $ 2,335,800 $ 429,200 22.51% Special Assessments $ 19,781 $ 25,644 $ 13,064 $ 10,433 $ (2,630) (20.13)% Fines&Forfeits $ 152,654 $ 59,820 $ 101,000 $ 101,000 $ - -% Investment Income $ 1,297,265 $ 277,170 $ 250,000 $ 250,000 $ - -% Miscellaneous Non-Recurrin 754 943 987 817 - - - -% Subtotal $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 $ 860,175 1.41% Table 4:Availeble Funds Parking Fund $ 425,750 $ 562,000 $ 828,237 $ - $ (528,237) (100.00)% Cemetery Sale of Lots Fund $ 64,380 $ 40,480 $ 51,933 $ 16,125 $ (35,808) (68.95)% Free Cash* $ 12,201,094 $ 9,468,456 $ 14,638,059 $ 15,700,000 $ 1,061,941 7.25% Health Claims Trust Fund $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ - -% Transportation Demand Management Stab. � 141,000 $ 141,000 $ 141,000 $ 141,000 $ - -% Fund Traffc Mitigation Stabilization Fund $ - $ - $ - $ 240,000 $ 240,000 -% Transportation Management Overlay District � _ � _ � - � b5,000 $ 65,000 -% (TMOD)Stabilization Fund Center Improvement District Stabilization Fund $ 27,000 $ - $ - $ - $ - -% PEG Access Special Revenue Fund $ 638,918 $ 620,711 $ 629,287 $ 637,576 $ 8,289 1.32% Transportation Network Company(TNC) � - � 16,SD4 $ 20,889 $ 6,824 $ (14,066) (67.33)% Special Revenue Fund Betterments Fund $ 16,000 $ 6,200 $ - $ - $ - -% Visitors Center Stabilization Fund $ - $ 200,000 $ - $ - $ - - Special Education Stabilization Fund $ - $ - $ 500,000 $ - $ (500,000) (100.00)% Balances from Prior Yr.Capital Articles $ - $ - $ 155,974 $ 266,923 $ 110,949 -% Use of BAN Premiums - - 110 000 - 110 000 100.00% 3ubYOtal $ 14�264�142 $ 11�805�351 $ 17�825�379 $ 17�$23�447 $ (1�932) (0.01)% FY2023 Recommended Budget& Financing Plan February 28, 2022 II-4 Section II Revenues Town ofLexington, Massachusetts Table 5:Revenue Offsets Cherry Sheet Assessments $ (923,294) $ (960,031) $ (1,001,069) $ (1,126,720) $ (125,651) 12.55% Cherry Sheet Offsets-Public Libraries $ (51,915) $ (63,823) $ (60,127) $ (54,837) $ 5,290 (8.80)% Overlay(abatements) $ (900,000) $ (750,000) $ (900,000) $ (750,000) $ 150,000 (16.67)% Snow Deficit - - - 400 000 400 000 - $ubtotal $ (1�875�209} $ (1�773�854) $ (1�961�196) $ (2�331�557) $ (370�361) 18.88% Table 6:Enterprise Receipts Water $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41% Wastewater(Sewer) $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ 28,305 5.51% Recreation&Communi Pro rams $ 269,681 $ 277,771 $ - $ 286,104 $ 286,104 -% Subtotal $ 1�696�348 $ 1�749�435 $ 1�432�356 $ 1�$05�613 $ 373�257 26.06% Gross General Fund Revenues $ 231,987,089 $ 237,803,577 $ 250,645,473 $ 259,683,465 $ 9,037,992 3.61% Revenues Set Aside for Designated � 12,495,310 $ 9,180,935 $ 16,678,401 $ 17,336,186 $ 657,785 3.94% Expenses Net General Fund Revenues Available for � 219,491,779 $ 228,622,642 $ 233,967,072 $ 242,347,279 $ 8,380,207 3.58% Appropriation Revenues Set Aside for Designated Expenses: This represents components of Gross General Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the table below. Financing Sources Tax Levy Free Cash Other Total Notes 1 Set-Aside for Unanticipated $ 200,000 $ 200,000 Reserved for appropriation at the 2022 annual town Current Fiscal Year Needs meeting to fund supplemental appropriations to the FY2022(current year)budget. 2 Other Post-Employment $ 750,000 $ 1,179,721 $ 1,929,721 $750,000 from the tax levy made available by an Benefits(OPEB) equal transfer from the Health Insurance Claims Trust Fund to fund FY2023 Health Insurance. 3 Unallocated $ 4,281 $ 498,923 $ 503,204 Set-aside for as yet to be identified FY2023 purposes. 4 Cash Capital $ 8,081,060 $ 548,747 $ 8,629,807 Free Cash and other available funds to support capital improvements. 5 Appropriate into Capital $ 57,138 $ 3,085,296 $ 3,142,434 To meet future capital/debt service needs. Stabilization Fund 6 Appropriate from Capital $ - $ - Proposed use of Capital Stabilization Fund to hold Stabilization Fund debt service increases to 5%annually. 7 Transition Free Cash out of $ 1,500,000 $ 1,500,000 5-year plan to eliminate the use of Free Cash for Operating Budget the Operating Budget. 8 Street Improvement $ 2,669,767 $ 2,669,767 Consistent with long-term street maintenance plan. Program 9 Municipal Building Envelope $ 219,540 $ 219,540 Initially funded in 2006 override;increases by 2.5% and Systems per year. 10 Warrant Articles $ 90,000 $ 55,000 $ 30,000 $ 175,000 Senior Tax Work-Off;Comprehensive Plan Implementation;Climate Action Plan 11 Support of Recreation and $ 242,790 $ 242,790 Tax Levy support of Recreation and Community Community Programs Dept. Programs Enterprise(Transfer to Article 5) . • . � i .�� 13 Revenue to Support $ - $ 700,000 $ - $ 700,000 Free Cash to support the FY2023 operating budget. Operating Budget 14 Funding for New Pension $ 400,000 $ 400,000 Amount of incremental increase in the updated Schedule Pension Funding schedule will be supported with Free Cash in FY2023. 15 Retire Note for Land $ - $ - $ - To pay down notes issued for Pelham and Bedford Purchases-Debt Service St.over 5 years(final payment in FY2022). . • . � � �� FY2023 Recommended Budget& Financing Plan February 28, 2022 II-5 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section III: Program 1000: Education This section includes detailed information about the FY2023 Operating Budget & Financing Plan for education. It includes: • 1100 Lexington Public Schools III-## • 1200 Minuteman Regional High School III-18 FY2023 Recommended Budget& Financing Plan February 28, 2022 III-1 Program: Education 1200 Minuteman Regional High School Town ofLexington, MA Budget Overview: The Regional High School subprogram budget is for the assessment levied by the Minuteman Regional Vocational Technical School District to support the operations of the School. Minuteman is a regional high school, located in Lexington and Lincoln, which provides technical and academic education for students in grades 9-12 from the Minuteman district, which includes 9 towns as of July 1, 2020, as well as out-of-district students. Minuteman Tech's programs include courses in Biotechnology, Environmental Science, Multi-media Engineering, Design and Visual Communication, Engineering and Robotics Automation, Cosmetology, Early Education and Teaching, Carpentry, Culinary Arts and Hospitality, Plumbing, Electrical, Health Occupations, Horticulture, Programming and Web Development, Automotive Technology, Welding and Metal Fabrication, Advanced manufacturing courses and a new Animal Science program, as well as four-year academic and college preparatory programs. In addition, adult students can pursue a variety of continuing education programs at Minuteman. Lexington's historical enrollment at Minuteman is shown in the table below as of October ist of each year, the date that enrollments from school districts throughout the Commonwealth are reported to the Massachusetts Department of Elementary and Secondary Education. 10/1/2016 10/1/2017 10/1/2018 10/1/2019 10/1/2020 10/1/2021 High School Students 54 53.5 52 62 71 68 Post Graduate Students* 1 1 1 4 — — e m .. .: *Beginning in FY2021,Minuteman began offering Minuteman Technical Institute(MTI)for post-secondary students. MTI students pay tuition directly to Minuteman; it had previously been included in the assessment. Two Lexington residents are enrolled in MTI in FY2022. Appropriated/Authorized Staffing: No Town staff are charged to this budget. Budget Recommendations The FY2023 recommended budget for the Minuteman Regional High School assessment is $3,223,898, an increase $93,860 or 3.00% from the FY2022 budget. This is a preliminarx figure, as the district is still developing its FY2023 budget, which will be presented to the Minuteman School Committee on January 11, 2022. Most of the increase is from debt service, much of which is from the new school building, which opened in September 2019. Overall, the assessment incorporates $1,017,152 in debt service, an increase of $89,260 or 9.6%. Since all debt for the new building has now been issued, Minuteman projects that future debt requirements will gradually reduce as debt is paid down. The annual assessment is broken out as follows - Category FY2020 FY2021 FY2022 FY2023 $ Change %Change Minimum Required Contribution $ 799,005 $1,057,954 $ 1,156,993 $ 1,158,939 $ 1,946 0.2% Transportation Assessment $ 86,714 $ 83,516 $ 109,594 $ 78,524 $ (31,070) (28.4)% Remaining Operating Assessment $ 962,102 $1,011,769 $ 935,559 $ 969,283 $ 33,724 3.6% Capital/Debt Service $ 618,510 $ 709,909 $ 927,892 $ 1,017,152 $ 89,260 9.6% Post-Graduate $ 3,800 $ — $ — —% Total Assessment $2,470,131 $2,863,147 $3,130,038 $3,223,898 $ 93,860 3.0% *Numbers may not add due to rounding. FY2023 Recommended Budget& Financing Plan February 28, 2022 III-18 Program: Education 1200 Minuteman Regional High School Town ofLexington, MA Budget Summary: Funding Sources �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.00% . 11 1 :. 1 1 :•: • :.1 11' Appropriation FY2020 FY2021 FY2022 FY2023 Dollar Percent Summary Actual Actual Appropriation Recommended Increase Increase Compensation $ — $ — $ — $ — $ — —% Expenses $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.00% . . �� : :.� �� Level-Service FY2020 FY2021 FY2022 FY2023 Dollar Percent Requests Actual Actual Appropriation Recommended Increase Increase Total 1200 Minuteman $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.00% . . �� - � � � : :.� �� Object Code FY2020 FY2021 FY2022 FY2023 Dollar Percent Summary Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ — $ — $ — $ — $ — —% Overtime $ — $ — $ — $ — $ — —% Compensation $ — $ — $ — $ — $ — —% Contractual Services $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.00% Utllltl25 � - � - � - � - � - -% Supplies $ — $ — $ — $ — $ — —% Small Capital $ — $ — $ — $ — $ — —% Expenses $ 2,470,131 $ 2,863,i47 $ 3,i30,038 $ 3,223,898 $ 93,860 3.00% . 11 1 :. 1 1 ••• • :.1 11' FY2023 Recommended Budget& Financing Plan February 28, 2022 III-19 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section IV: Prog ra m 2000: Sha red Expenses This section includes detailed information about the FY2023 Operating Budget & Financing Plan for shared expenses. It includes: • 2100 Employee Benefits IV-3 • 2200 Property & Liability Insurance IV-8 • 2300 Solar Producer Payments IV-10 • 2400 Debt Service IV-12 • 2500 Reserve Fund IV-14 • 2600 Public Facilities IV-17 FY2023 Recommended Budget & Financing Plan February 28, 2022 IV-1 This Page Intentionally Left Blank. ��,.�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA Mission: To provide and manage a comprehensive benefits program for Town and School employees and retirees. Budget Overview: Included in the Employee Benefits and Insurance program are costs for the Town's pension assessment, workers'compensation, unemployment insurance, health, dental and life insurance benefits and the Medicare tax. Employee Benefits is comprised of the following: • Contributory Retirement Assessment: The assessment of the Lexington Contributory Retirement System levied to the Town to finance a portion of retirement benefits of Town and non-teaching School employees. This assessment is issued pursuant to Massachusetts General Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the Lexington Contributory Retirement System. In addition to this assessment, employee contributions - ranging from 5% to 11% depending on date of hire - provide the majority of pension system funding. • Non-Contributory Retirement: The cost of benefits for employees who retired prior to the creation of the Lexington Contributory Retirement System. • Employee/Retiree Benefits: The Town's annual contribution for health, dental and life insurance for active Municipal and School Department employees and retirees, and the Town's 1.45% share of Medicare tax for all employees hired after 1986. • Unemployment Compensation: The cost of unemployment payments for eligible employees separated from Municipal or School Department employment. The Town self-insures for this expense. • Workers'Compensation: The medical costs incurred by Municipal and School employees injured on the job, and medical costs of former public safety employees who retired on accidental disability. The Town largely self-insures for this expense, but purchases"stop loss" insurance for extraordinary work-related medical claims. The premiums for that insurance are captured in the Workers'Compensation budget. Authorized/Appropriated Staffing: Staff support is provided through the Town Manager's Office, Human Resources and the Finance Department. Portions of the salaries of four employees are charged to the General Fund health insurance budget. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-3 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Employee Benefits and Insurance budget is $41,891,886. This is a $1,997,463 or 5.01% increase from the FY2022 budget. The recommended budget includes the benefits costs (health, dental, life, Medicare and workers'compensation) for all municipal and school staff and retirees as of November 1, 2021. Chanaes Include: 1. A $741,750, or 10.00% increase in Contributory Retirement based on a revised funding schedule based on the January 1, 2021 actuarial valuation of the Lexington Retirement System. Of that amount, $400,000 is funded from Free Cash, which is the same level of Free Cash funding as in FY2022. The revised schedule would result in full funding of the system's unfunded liability by 2030, given the current actuarial assumptions. 2. A $450 or 2.76% increase in Non-Contributory Retirement costs for employees receiving pensions awarded prior to the creation of the Contributory Retirement system. 3. A $72,524 or 3.66% increase in the Town's contribution for the Medicare Tax based on FY2021 actual costs, projected FY2022 and FY2023 salaries and wages, new municipal positions, and historical rates of increase in this item. 4. A $1,284,346 or 4.54% increase in health insurance costs (General Fund). The FY2023 budget is based on an increase of 5.0% in health insurance premiums across all plans at November 2021 enrollment levels, and the projected addition of eighty (80) subscribers (new enrollees to health coverage, either from new retirees, active employees electing to begin or resume coverage, and active employees switching from individual to family plans). The recommended budget includes benefits for a newly benefited position at the Department of Public Facilities. 5. A $15,785 or 1.44% increase in dental insurance costs (General Fund) based on the anticipated level-funding of premium rates for FY2023, updated to reflect November 2021 enrollment levels and a newly benefited position at the Department of Public Facilities. 6. No increase in life insurance costs based on projected enrollments. 7. Level-funding of unemployment insurance based on the revised budget of $200,000, which reflects recent claim activity. 8. A $(125,000) or (16.67)% decrease in workers'compensation costs to a total of$625,000. As of June 30, 2021, this continuing appropriation account had a total balance of $2,455,662. In light of the fund balance, staff recommend a gradual reduction in the appropriation through FY2026, with a goal of maintaining a fund balance of $2 million. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-4 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $33,802,865 $35,228,913 $ 38,737,210 $ 40,533,981 $1,796,771 4.64% Transfers from Enterprise Funds to General Fund(Indirects) $ 708,643 $ 762,237 $ 611,775 $ 805,256 $ 193,481 31.63% Free Cash for Updated Pension Schedule $ - $ - $ 400,000 $ 400,000 $ - -% PEG Access Special Revenue Fund $ 4,976 $ 5,250 $ 5,575 $ 5,178 $ (397) -7.12% . 11 .. �11 .1 1 FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary(General Fund) Actual Actual Revised Recommended Increase Increase Compensation $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ 5,964 5.18% Expenses $34,435,938 $35,892,440 $ 39,639,477 $ 41,623,368 $1,983,891 5.00% �� .. -�� .� � FY2020 FY2021 FY2022 FY2023 Dollar Percent Level-Service Requests(General Fund) Actual Actual Revised Recommended Increase Increase Total 2110 Contributory Retirement $ 6,334,436 $ 6,679,199 $ 7,417,500 $ 8,159,250 $ 741,750 10.00% Total 2120 Non-Contributory Retirement 15 487 15 907 16 327 16 777 450 2.76% Subtotal-Retirement $ 6,349,923 $ 6,695,106 $ 7,433,827 $ 8,176,027 $ 742,200 9.98% Total 2130 Medicare $ 1,851,593 $ 1,907,961 $ 1,982,127 $ 2,054,651 $ 72,524 3.66% Total 2130 Health Insurance $24,133,417 $25,448,028 $ 28,270,148 $ 29,554,494 $1,284,346 4.54% Tota12130 DentalInsurance $ 1,072,635 $ 985,610 $ 1,093,458 $ 1,109,243 $ 15,785 1.44% Total 2130 Life Insurance $ 21,571 $ 20,384 $ 25,000 $ 25,000 $ - - Subtotal-Health/Life eenefiks $27,079,216 $28,361,983 $ 31,370,733 $ 32,743,388 $1,372,655 4.38% Total 2140 Unemployment $ 200,000 $ 64,311 $ 200,000 $ 200,000 $ - -% Total 2150 Workers Compensation* $ 887 346 $ 875 000 $ 750 000 $ 625 000 $ 125 000 -16.67% Subtotal-Other Employee Benefits $ 1,087,346 $ 939,31i $ 950,000 $ 825,000 $ (i25,000) -13.16% . . �� .. - �� .� � ' FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary(General Fund) Actual Actual Revised Recommended Increase Increase Salaries&Wages $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ 5,964 5.18% Overtime - - - - - - Personal5ervices $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ 5,964 5.18% Contractual Services $34,435,938 $35,892,440 $ 39,639,477 $ 41,623,368 $1,983,891 5.00% Utilities $ - $ - $ - $ - $ - - Supplies $ - $ - $ - $ - $ - - Small Capital - - - - - - Expenses $34,435,938 $35,892,440 $ 39,639,477 $ 41,623,368 $i,983,891 5.00% . . �� .. - �� .� � � Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Directed Funding(Revolving Funds) $ 119,250 $ 133,586 $ 139,863 $ 147,471 $ 7,608 5.44% . �� . � .i: *Revo/ving Funds are authorized by Town Meetrng via Article 9,and are not appropriated underArtic%4. FY2020 FY2021 FY2022 FY2023 Dollar Percent Level-Service Requests(Revolving Funds) Actual Actual Revised Recommended Increase Increase Tota12130 Health Insurance $ 117,343 $ 129,199 $ 135,729 $ 143,337 $ 7,608 5.61% Total 2130 Dental Insurance $ 1,908 $ 4,387 $ 4,134 $ 4,134 $ - -% . . �� .. - � .�• Budget Summary - All Funds ----------------------------------------------. FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Recommended Increase Increase Compensation $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ 5,964 5.18% Expenses $34,555,188 $36,026,026 $ 39,779,340 $ 41,770,839 $1,991,499 S.O1% . . �� .. - � � FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-5 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA Focus on: Health Benefits— Line Item 2130 While the cost of health insurance continues to be a concern for the Town of Lexington, as is the case with all public and private organizations in this region and across the country, the Town was successful in negotiating with the Employee Health Insurance Coalition to join the State's Group Insurance Commission (GIC) health insurance program, which has helped to slow the growth of this large cost driver. The Town has an agreement with the Public Employees Committee (PEC) to remain in the GIC through June 30, 2022, and will begin bargaining for a successor agreement this spring. The table below displays an approximate distribution of health insurance costs for Municipal and School employees and Retirees. Table 1: Health Insurance Budget: FY2018 - FY2023 Increase FY2018 FY2019 FY2020 FY2021 Budgeted Projected FY2022to Actual Actual Actual Actual FY2022 FY2023 FY2023 Town�l� $ 3,445,544 $ 3,636,336 $ 3,903,453 $ 4,242,098 $ 4,874,424 $ 5,059,791 3.80% School $11,232,098 $12,141,910 $13,170,788 $13,965,697 $15,502,288 $16,244,427 4.79% Retirees $ 6,790,042 $ 6,725,482 $ 6,980,911 $ 7,165,298 $ 7,815,172 $ 8,175,329 4.61% Total $21,467,685 $22,503,728 $24,055,153 $25,373,093 $28,191,883 $29,479,547 4.57% Mitigation Fund�Z� $ 300,000 --- --- --- --- --- --- Medicar��Part B � gg,628 $ 82,241 $ 78,264 $ 74,935 $ 78,264 $ 74,935 (4.25)% Penalty Net Budget Amount $Z1,856,313 $ZZ,585,970 $Z4,133,417 $Z5,448,028 $Z8,Z70,147 $29,554,481 4.54% (1)Portion of salaries attributable to health insurance administration is inclusive in these figures. (2)Payment made to the Public Employee Committee(PEC)HRA Mitigation Fund to offset increasing co-pays and deductibles. (3)Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-6 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA The table below shows the number of employees and retirees enrolled in the Town's health insurance program. Table 2: Health Insurance Enrollments �1� FY2022 FY2023 Budget Budget Based on Actual Subscribers, plus Additional Projected Lives Actual Subscribers shown below Nov. 2017 Nov. 2018 Nov. 2019 Nov. 2020 Nov. 2021 Subscribers (�2018) (FY2019) (FY2020) (FY2021) (FY2022) Municipal Individual gl 96 107 98 110 Family 176 164 168 171 172 subtotal 257 260 275 269 282 School Individual 336 356 350 358 376 Family 502 536 561 555 536 subtotal 838 892 911 913 912 Retirees 1,269 1,289 1,307 1,302 1,338 subtotal 2,364 2,441 2,493 2,484 2,532 Adtlitional,pxoj�cted lives far bud"get purposes Position Vacancies Municipal ig 9 School 13 26 subtotal 31 35 Estimated Open Enrollment/ Qualifying Events�Z� Individual 9 9 Family z7 Z7 Retirees 44 44 subtotal 80 80 total 2,364 2,441 2,493 2,595 2,647 New Pasi#ions School�3� 0 0 Municipal �3� 2 0 Facilities Dept. 0 1 subtotal 2 1 Es#im�ted Reduction in Subscrib�rs Retirees (34) (34) total 2,364 2,441 2,493 2,563 2,614 (1)The subscriber counts above do not include COBRA subscribers, but include employees whose salaries and benefits are funded either fully or partially from non-General Fund sources. (2)The projection shown under open enrollment/qualifying events is based on an assumption of current employees losing coverage on their spouse's plans,and changes in marital status or dependent status. (3)Based on the budgets as recommended by the School Committee and Select Board and assumes that each full- time equivalent will subscribe to Town's insurance. The cost is estimated at a composite rate based on school and municipal personnel enrollment. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-7 Program: Shared Expenses 2200 Property & Liability Insurance Town ofLexington, MA Mission: To provide and manage a comprehensive property and liability management program for all property and equipment in the Town. Budget Overview: The properry and liability management program consists of the following elements: • Properry and Liability Insurance: The cost of premiums for policies that: (1) protect the Town against property loss and damage; (2) insure the Town's vehicles; and (3) cover the Town against liabiliry claims. • Uninsured Losses: A continuing balance account for uninsured property losses, settlements and deductibles contained in various insurance policies. Authorized/Appropriated Staffing: A portion of the Deputy Town Manager's salary is charged to this line-item in recognition of the ongoing support provided. Budget Recommendations: The FY2023 overall recommendation for Property and Liability Insurance is $1,095,000, which is a level-funded from the FY2022 appropriation. 1. Properry and liability insurance is increasing by $50,000 or 5.92%. In FY2022, the appropriation was level-funded due to savings realized from a new procurement. Premium increases of approximately 5% were used to project the FY2023 funding level. 2. A $(50,000) decrease in the budget for uninsured losses. The balance in this continuing balance account as of June 30, 2021, is $1,563,470. In light of the fund balance, staff recommend a gradual reduction in the appropriation, with a goal of maintaining a fund balance of$1 million. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-8 Program: Shared Expenses 2200 Property & Liability Insurance Town ofLexington, MA Budget Summary Funding Sources �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $1,022,643 $1,008,200 $ 1,069,961 $ 1,064,863 $ (5,098) (0.48)% Transfers from Enterprise Funds to General Fund(Indirects) $ 32,113 $ 33,096 $ 25,039 $ 30,137 $ 5,098 20.36 % • . �� ..- .� � �- �• �� • �� Appropriation Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Compensation $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ 1,468 4.04 % Expenses $1,019,666 $1,004,261 $ 1,058,662 $ 1,057,194 $ (1,468) (0.14)% . . 11 • ..- .. � , � . �. .. � 1• 111 1• 111 Level-Service Requests �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Total 2210 Property&Liability � g04,756 $ 791,296 $ 845,000 $ 895,000 $ 50,000 5.92 % Insurance Total 2220 Uninsured Losses $ 250,000 $ 250,000 $ 250,000 $ 200,000 $ (50,000) (20.00) . . 11 • ..- •� 1 . 1' •. 1• 111 1• 111 Object Code Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ 1,468 4.04 % Overtime $ — $ — $ — $ — $ — — Compensation $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ 1,468 4.04 % Contractual Services $1,019,666 $1,004,261 $ 1,058,662 $ 1,057,194 $ (1,468) (0.14)% Utilities $ — $ — $ — $ — $ — — Supplies $ — $ — $ — $ — $ — — Small Capital — — — — — — Expenses $1,019,666 $1,004,Z61 $ 1,058,662 $ 1,057,194 $ (1,468) (0.14)% . . �� ..- .. � �� • �� • �� FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-9 Program: Shared Expenses 2300 Solar Producer Payments Town ofLexington, MA Mission: To provide obligated payments for the installation and operating costs of the solar array at the Hartwell Avenue Compost Facility. Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility, Eversource elected to reimburse the Town for the solar power generated via monthly payments, rather than issue a credit on the Town's electric bills. For the rooftop solar panels on Town and School buildings, that energy is credited in the monthly bill, thereby reducing utility costs at the Department of Public Facilities. As a means of separately tracking the Hartwell Avenue arrangement, this budget division reflects: • Net Metering Credits: The revenues received from Eversource in return for solar power generated at Hartwell Avenue. Any excess revenues are deposited into the General Fund. • Solar Producer Payments: The annual amount paid to Syncarpha, the current owner of the solar panels, for the cost of construction and operating costs. Authorized/Appropriated Staffing: No direct staff is charged to this line-item. Staff support is provided through the Public Facilities, Town Manager and Finance departments. Budget Recommendations: The FY2023 overall recommendation for Solar Producer Payments is $390,000, which is level-funded from the FY2022 appropriation. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-10 Program: Shared Expenses 2300 Solar Producer Payments Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $(306,475) $(306,604) $ (280,000) $ (280,000) $ - - % Net-Metering Credits $ 691,986 $ 674,298 $ 670,000 $ 670,000 $ - - % . . 11 . . • �� .. •1 111 •1 111 FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary pctual Actual Appropriation Recommended Increase Increase Compensation $ - $ - $ - $ - $ - - % Expenses $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ - - % . . �� . . • .. � �.. .� �� •� �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Level-Service Requests Actual Actual Appropriation Recommended Increase Increase Total 2300 Solar Producer � 385,512 $ 367,694 $ 390,000 $ 390,000 $ - - % Payments . �� . . �� - •� �� •� �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary p�ual Actual Appropriation Recommended Increase Increase Salaries&Wages $ - $ - $ - $ - $ - - % Overtime $ - $ - $ - $ - $ - - % Compensation - % Contractual Services $ - $ - $ - $ - $ - - % Utilities $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ - - % Supplies $ - $ - $ - $ - $ - - % Small Capital $ - $ - $ - $ - $ - - % Expenses 385,512 367,694 390,000 390,000 - - % . . 11 . . • �� .. •1 111 •1 111 Summary of Townwide Solar Credits and Expenses FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 Actual Actual** Actual Actual Actual Estimate Projection Rooftop Solar Bill Credits $ 279,665 $ 303,696 $ 333,329 $ 326,421 $ 308,738 $ 291,500 $ 291,500 Rooftop PILOT* $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Rooftop Solar Payments $ (162,343) $ (157,038) $ (159,033) $ (173,254) $ (164,249) $ (165,000) $ (165,000) Net Revenue subtotal $ 147,322 $ 176,658 $ 204,296 $ 183,167 $ 174,489 $ 156,500 $ 156,500 Hartwell Solar Revenue $ 647,232 $ 720,493 $ 691,986 $ 674,298 $ 670,000 $ 670,000 Hartwell PILOT* $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 Hartwell Annual Lease $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 Hartwell Solar Payments $ (355,257) $ (351,839) $ (385,512) $ (367,694) $ (390,000) $ (390,000) Net Revenue subtotal - 348 375 425 054 36Z 875 363 004 336 400 336 400 Total Net Revenue $ 147,322 $ 525,033 $ 629,350 $ 546,042 $ 537,493 $ 492,900 $ 492,900 *Per MA DOR,solar PILOTs(Payments in Lieu of Taxes)are deposited as Personal Property taxes rather than under a PILOT category of revenue. **FY2018 costs/revenue for Hartwell are not representative of a full year of operations. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-11 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA Mission: To manage the issuance of Town debt in a manner which protects assets that are required to deliver town services and yet limits large increases or decreases in annual debt service. Budget Overview: Debt service includes General Fund principal and interest payments for levy- supported (non-exempt) debt, both authorized by Town Meeting, as well as for capital projects being proposed to the 2022 Annual Town Meeting. Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget element 3420; and debt service for Water and Sewer Enterprise projects is shown in the DPW Budget under elements 3610 and 3710, respectively. Debt Service voted to be exempt from Proposition 2�/z, while not appropriated by Town Meeting, is presented for informational purposes. Authorized/Appropriated Staffing: There is no direct staff charged to this line-item. Staff support for managing debt service is provided through the Town Manager and Finance departments. Budget Recommendations: Total gross within-levy and Exempt debt service (before mitigation) is decreasing by $(3,623,221), or (13.35)% compared to FY2022. Within-Levy debt service of$7,541,580 is decreasing by $(2,855,532), or (27.46)% primarily due to the bond anticipation notes issued for the land purchases on Pelham Road and Bedford Street being retired in FY2022. The Town's target increase for net within-levy debt service is 5% per year, and any amount over that is recommended to be mitigated with a transfer from the Capital Stabilization Fund. For FY2023, net within-levy debt is $7,525,455, an decrease of $(499,450) or (6.22)% from FY2022 budgeted amounts; therefore, a transfer from the Capital Stabilization fund is not needed to mitigate within-levy debt service in FY2023. Transfers may be needed in future years to mitigate within levy debt service related to the Hartwell Avenue street improvements, or other significant capital projects that may arise. FY2022 gross exempt debt service as reported on the FY2022 Tax Rate Recap $16,747,991, which was mitigated via a $2,800,000 transfer from the Capital Stabilization Fund. FY2023 gross exempt debt service is projected at $15,980,302, a decrease of $(767,689), or (4.58)% compared to FY2022 gross exempt debt service. FY2023 exempt debt service continues to be driven by the excluded debt projects approved by the voters in December 2017 —the Fire Station Replacement, Hastings Elementary School Replacement and the new Lexington Children's Place (LCP) building. To mitigate the impact of this increase on Lexington taxpayers, it is proposed that $800,000 of Capital Stabilization Funds be appropriated to offset exempt debt service in FY2023. It is notable that the authorized debt for the capital projects noted above was mostly issued as of June 30, 2020, and exempt debt service for these projects peaked in FY2021. The Police Station reconstruction is proposed for the 2022 Annual Town Meeting and a debt exclusion vote is expected to follow in June 2022. If approved, gross exempt debt service will increase over the next 2-3 years. Despite this increase, significant draw-downs from the Capital Stabilization Fund are not expected for this project as the Police Station debt will be partly offset by older exempt debt that will be retired over the same period. The FY2023 proposed capital projects are described in greater detail in Section XI: Capital Investment in this Recommended Budget and Financing Plan. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-12 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources(All Funds) Actual Actual Estimate Projected Increase Increase Tax Levy $20,604,764 $22,675,688 $ 24,293,170 $ 22,705,757 $(1,587,413) (6.53)% Fund Transfers Capital Stab.Fund-Within Levy Debt $ — $ — $ — $ — $ — — Capital Stab.Fund-Exempt Debt $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 $(2,000,000) (71.43)% Cemetery Sale of Lots Fund $ 64,380 $ 40,480 $ 51,933 $ 16,125 $ (35,808) (68.95)% Betterments Fund $ 16,000 $ 6,200 $ — $ — $ — —% Visitors Center Stabilization Fund $ — $ 200,000 $ — $ — $ — —% . . �-. � Appropriation Summary FY202U FY2021 FY2022 FY2023 Dollar Percent (All Funds) Actual Actual Appropriation Recommended Increase Increase Compensation $ — $ — $ — $ — $ — —% Expenses $Z5,885,144 $27,522,368 $ Z7,145,103 $ Z3,SZ1,882 $(3,623,221) (13.35)% . �-. - � FY2020 FY2021 FY2022 FY2023 Dollar Percent Gross Within Levy Debt Service Actual Actual Appropriation Recommended Increase Increase Total 2410 Within-Levy Long-Term Principal* $ 5,968,224 $ 6,292,000 $ 5,626,400 $ 5,274,000 $ (352,400) (6.26)% Total 2420 Within-Levy Long-Term Interest $ 1,010,976 $ 1,101,675 $ 956,198 $ 1,217,534 $ 261,336 27.33% Tota12430 Within-Levy Short-Term Principal $ 2,275,366 $ 2,712,350 $ 3,373,865 $ 872,933 $(2,500,932) (74.13)% Total 2430 Within-Levy Short-Term Interest $ 302,312 $ 131,513 $ 440,649 $ 177,113 $ (263,536) (59.81)% . . . �-� , � � :� FY2020 FY2021 FY2022 FY2023 Dollar Percent Net Within Levy Debt Service Actual Actual Appropriation Recommended Increase Increase Total 2410 Within-Levy Long-Term Principal* $ 5,968,224 $ 6,292,000 $ 5,626,400 $ 5,274,000 $ (352,400) (6.26)% Total 2420 Within-Levy Long-Term Interest $ 1,010,976 $ 1,101,675 $ 956,198 $ 1,217,534 $ 261,336 27.33% Total 2430 Within-Levy Short-Term Borrowing $ 2,577,678 $ 2,843,863 $ 3,814,514 $ 1,050,046 $(2,764,468) (72.47)% Funding Set-aside to Retire Note for Land ��Z�Z34,614) $(2,403,450) $ (2,320,274) $ — $ 2,320,274 (100.00)° Purchases Funding from Cemetery Sale of Lots/ � (g0,38D) $ (246,680) $ (51,933) $ (16,125) $ 35,808 (68.95)% Betterments/Visitors Center . . �-. ��• : � � •� � Use of Capital Stabilization Fund to hold debt service increases(net of projects funded with new revenue o � _ � _ � _ � _ � _ _o�o and the retirement of notes for land purchases)to 5/o annually . . .. -. �-. �1• : 1 � •1 1 FY2020 FY2021 FY2022 FY2023 Dollar Percent Exempt Debt Service Actual Actual Appropriation Recommended Increase Increase . . . �-. � :� � Use of Capital Stabilization Fund to mitigate impact of ��5,200,000) $(4,600,000) $ (2,800,000) $ (800,000) $ 2,000,000 (71.43)% excluded debt service on property tax bills � �-� 1 :1 1 • • �-� � 1 � . �'� � 1 . 1 1 FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-13 Program: Shared Expenses 2500 Reserve Fund Town ofLexington, Massachusetts Mission: To provide for extraordinary and unforeseen expenses. Budget Overview: The Reserve Fund is under the jurisdiction of the Appropriation Committee. Authorized/Appropriated Staffing: There is no direct staff charged to this line-item. Staff support is provided through the Town Manager and Finance departments. Budget Recommendations: The FY2023 recommendation for the Reserve Fund is $750,000, which is level-funded from the FY2022 appropriation. Notes: The FY2020 and FY2021 budgets for the Reserve Fund were $900,000 and $750,000, respectively. • In FY2020, $100,000 was transferred to the Fire Department to offset increases in spending due to the Town's response to the COVID-19 pandemic. • In FY2021, $15,000 was transferred to the Conservation Division to allow them to respond to a Letter of Map Revision from the Town of Belmont. FY2023 Recommended Budget& Financing Plan February 28, 2022 III-14 Program: Shared Expenses 2500 Reserve Fund Town ofLexington, Massachusetts Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ — $ — $ 750,000 $ 750,000 $ — — % . . �� • . � �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary pctual Actual Appropriation Recommended Increase Increase Compensation $ — $ — $ — $ — $ — — % Expenses $ — $ — $ 750,000 $ 750,000 $ — — % . . 11 . 1 111 1 111 FY2020 FY2021 FY2022 FY2023 Dollar Percent Level-Service Requests pctual Actual Appropriation Recommended Increase Increase Total 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — — % . . 11 . 1 111 1 111 FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary pctual Actual Appropriation Recommended Increase Increase Salaries&Wages $ — $ — $ — $ — $ — — % Overtime — — — — — — % Compensation .$ — .$ — $ — � — $ — — ��o Contractual Services $ — $ — $ 750,000 $ 750,000 $ — — % Utilities $ — $ — $ — $ — $ — — % Supplies $ — $ — $ — $ — $ — — % Small Capital $ — $ — $ — $ — $ — — % Expenses $ — $ — $ 750,000 $ 750,000 $ — — % . . 11 • . 1 111 1 111 FY2023 Recommended Budget& Financing Plan February 28, 2022 III-15 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA Mission: The mission of the Department of Public Facilities is to manage the efficient operation and maintenance of Town buildings, preserve the facility and equipment assets of the Town, and plan and implement capital improvements. This mission is accomplished by establishing appropriate services in support of building users, fostering continuous improvement in delivery of services, and by establishing a five-year capital plan in collaboration with the Permanent Building Committee and other Town committees. Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and care of all Town-owned buildings inclusive of those under the control of the Town Manager, Library Trustees and School Committee. The primary areas of service include custodial care and cleaning, building maintenance and repair (including preventative maintenance), utilities, and landscaping and grounds (school buildings only). The DPF administrative staff develops and implements the maintenance programs that provide services for the Town buildings. In addition, the DPF Capital Budget and the Building Rental Revolving Fund are managed by DPF staff. Departmental Initiatives: 1. Continue renovations, additions and new construction at schools in support of increasing enrollments. 2. Support implementation of Town Public Safety projects. 3. Review results of Master Plan survey and incorporate into future capital plans. 4. Implement other priority projects. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-17 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA ��i�� atq��i�: ��r� ��.��r � �'��-i�°��r��t �� ,��I�� C��r��:t��- �� fi� F��,��n��, ��,�iii�ti�r�t Cair��c��t��r I�iro�q�ct I��;��im �ff�i��I��irrr��;��r� � ,��a�ii��irrr��.t�u�tJ�r�� IR��r��ta�IF"r�aj�� F��iulity I�i��iunu��i�r I�i�r��l��:� Pala�nu��i�r ��1r�ri�ii�i��i��.�t�r L�NI�I��ilit�r N9�iiu��i�r I�LH��s��a�lia�nua I��ili�y ��i��liiiim�t+�r �u I��i°i r�t�irrr�#�im�. �;�ata�I iii�r�� f'�1��a nu i�iii p�.�III��s As;+��r�� :��u�t��i�lll��r�^�iii�� h±1 a,ii�f�ir��r�c� I��ilitiii�� :��t�r�iii�i�� I��r�i r�t�irrr�!�irrr�. �y��'l��chur�ici��im FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-18 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 School Facilities 2610 Budget Budget Budget Request Maintenance Staff* 11 12 12 12 Custodian 54 54 54 54 Subtotal FTE 65 66 66 66 Municipal Facilities 2620 Custodian** 10 12 12 12 Subtotal FTE 10 12 12 12 Shared Facilities 2630 Director of Public Facilities 1 1 1 1 Assistant Director of Public Facilities 1 1 1 1 Superintendent of Custodial Services 1 1 1 1 Project Manager 1 1 1 1 Facility Superintendent 1 1 1 1 Facility Engineer 1 1 1 1 Event Manager 1 1 1 1 LHS Facility Manager 1 1 1 1 Office Manager 1 1 1 1 Admin.Asst. - Facility Coordinator 1 1 1 1 Admin.Asst. -Clerical/Rental 1 1 1 1 Administrator Municipal Assistant- Part time*** 0.5 0.5 0.5 1 Subtotal FTE 11.5 11.5 11.5 12.0 � • � Notes: * FY2021 includes 1.0 additional maintenance staff person to address an increasing work load due to expanding the town's building footprint over the past decade. ** FY2021 includes 2.0 additional staff for municipal custodians to absorb the contracted custodial expenses for the Town Office Building, Public Services Building, Cary Memorial Library and original Visitors Center with in-house stafF, and expand coverage to include the Town Pool, Center Playground bathrooms and the new Visitors Center. *** In FY2023, a program improvement requests revising the Municipal Assistant's responsibilities to reflect management of the 20-year capital plan database, and increasing the FTE from 0.5 to 1.0. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-19 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Department of Public Facilities budget inclusive of the General Fund operating budget and the Building Rental Revolving Fund is $13,254,533. The recommended budget is a $531,774, or 4.18% increase from the FY2022 budget. The Department of Public Facilities FY2023 recommended General Fund operating budget, inclusive of the Education Facilities, Municipal Facilities and Shared Facilities divisions, is $12,669,307, which is a $515,942, or 4.25% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $6,461,256, and reflects a $282,542 or 4.57% increase, which provides contractually obligated and projected step increases and cost of living increases for the SEIU and AFSCME contracts that expired June 30, 2021. It also reflects a program improvement to enhance the role of the Management Assistant to manage the 20-year capital database, increasing the FTE from 0.5 to 1.0. The General Fund operating budget for Expenses is $6,208,051 and reflects a $233,400, or 3.91% increase. This reflects an overall increase in the cost of cleaning materials and other supplies, as well as the cost of replacing two department vehicles with electric plugins. For FY2023, Utilities are essentially level-funded. A project to add e�ensive solar panels to seven school buildings is currently underway, followed by the addition of batteries. The timing of both project phases is uncertain, as is the ultimate impact on electric bills. Staff recognize that there will be cost- savings once each phase is implemented, but the extent of the savings is unclear due to numerous unknown factors. There should be greater clarity during development of the FY2024 budget. The FY2023 Facilities Department recommended Building Rental Revolving Fund budget is $585,226, an increase of$15,832 or 2.78%, which is attributable to increases in wages, staff overtime and benefits charged to this account. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in TOtal dnd (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Update Admin Role and Make � 27,000 $ 16,796 $ 43,796 $ 27,000 $ 16,796 $ 43,796 $ — Full-time Additional Maintenance � 30,700 $ — $ 30,700 $ — $ — $ — $ 30,700 Responsibilities Maintenance of Empty Facilities $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000 FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-20 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $11,075,948 $11,120,623 $ 12,132,153 $ 12,647,022 $ 514,869 4.24 % PEG Special Revenue Fund $ 19,466 $ 20,310 $ 21,212 $ 22,285 $ 1,073 5.06 % . . .�� • -� • � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual n ppropriation Recommended Increase Increase Compensation $ 5,672,548 $ 5,588,376 $ 6,178,714 $ 6,461,256 $ 282,542 4.57 % Expenses $ 5,422,866 $ 5,552,557 $ 5,974,651 $ 6,208,051 $ 233,400 3.91 % . .�� • -� � Program Summary �z020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual nppropriation Recommended Increase Increase 2610-Education Facilities $ 7,938,774 $ 7,904,917 $ 8,534,697 $ 8,8Z0,062 $ 285,365 3.34 % 2620-Municipal Facilities $ 1,987,953 $ 2,024,527 $ 2,388,449 $ 2,457,224 $ 68,775 2.88 % 2630-Shared Facilities $ 1,168,687 $ 1,211,489 $ 1,230,219 $ 1,392,021 $ 161,802 13.15 % • . .11 � 1• '1 • . ... � .. Object Code Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 5,378,169 $ 5,372,219 $ 5,545,430 $ 6,115,199 $ 269,769 4.62 % Overtime 294 379 216 157 333 284 346 057 12 773 3.83 % Personal Services $ 5,672,548 $ 5,588,376 $ 6,178,714 $ 6,461,256 $ 282,542 4.57 % Contractual Services $ 1,509,275 $ 1,501,518 $ 1,527,440 $ 1,568,250 $ 40,810 2.67 % Utilities $ 3,122,259 $ 3,115,925 $ 3,503,751 $ 3,520,601 $ 16,850 0.48 % Supplies $ 654,429 $ 809,520 $ 800,860 $ 868,700 $ 67,840 8.47 % Small Capital $ 136,904 $ 125,594 $ 142,600 $ 250,500 $ 107,900 75.67 % Expenses $ 5,422,866 $ 5,552,557 $ 5,974,651 $ 6,208,051 $ 233,400 3.91 % . .�� • -� � Budget Summary - Non-General Funds FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Building Rental Revolving � 484,523 $ 32,591 $ 570,000 $ 586,000 $ 16,000 2.81 % Fund . . .11 • . • 1 111 :. 111 . 111 *PEG revenues are tied to spending. For overall revenue,see Select Board budget presentation. Appropriations Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual nppropriation Recommended Increase Increase Building Rental Revolving Fund $ 445,126 $ 8,458 $ 569,394 $ 585,226 $ 15,832 2.78 % Personal Services $ 225,049 $ 2,333 $ 353,294 $ 368,054 $ 14,760 4.18 % Expenses $ 205,350 $ 6,125 $ 198,000 $ 198,000 $ - - % Benefits $ 14,728 $ - $ 18,100 $ 19,172 $ 1,072 5.92 % • . .�� . . Budget Summary - All Funds ------------------------------------------- Appropriation Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Compensation $ 5,897,596 $ 5,590,709 $ 6,532,008 $ 6,829,310 $ 297,302 4.55 % Expenses $ 5,628,216 $ 5,558,682 $ 6,172,651 $ 6,406,051 $ 233,400 3.78 % Benefits $ 14,728 $ - $ 18,100 $ 19,172 $ 1,072 5.9Z % • .11 . .� .� .. . . FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-21 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section V: Program 3000: Public Works This section includes detailed information about the FY2023 Operating Budget & Financing Plan for the Department of Public Works (DPW). It includes: • 3000-3500 DPW Summary V-3 • 3100 DPW Administration & Engineering V-8 • 3200 Highway V-12 • 3300 Public Grounds V-16 • 3400 Environmental Services V-20 • 3600 Water Enterprise V-24 • 3700 Sewer Enterprise V-28 FY2023 Recommended Budget& Financing Plan February 28, 2022 V-1 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of life in Lexington and supporting the Town's core values. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public lands and programs. We are committed to public safety and providing prompt, courteous, quality service to our customers and each other. Budget Overview: The Public Works program contains all DPW divisions. The services provided by Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate enterprise budgets. Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the Permanent Building Committee, the Tree Committee, the Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials Committee, the Sustainability Committee, the Noise Advisory Group and the Recreation Committee. These, and other staff, also work collaboratively on internal committees and teams. Departmental Initiatives: 1. Coordinate Administrative and Operations functions to maintain a functionally efficient organization. 2. Continue working with Town committees to ensure sustained engagement of residents. 3. Ensure staff accessibility and participation for training and advancement opportunities. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-3 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request � - � . . � . � Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 0.6 0.6 1 Office Manager 1 1 1 1 Department Account Assistant** 2.6 2.6 2.6 2.6 Department Assistant- Pub Grounds/ 1 1 1 1 Cemetery Department Lead Assistant 1 1 1 1 Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 2 3 3 3 Engineering Assistant*** 4 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Supt. of Equipment, Highways& Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 6 6 6 6 Heavy Equipment Operators 16 16 16 16 Information Coordinator 1 1 1 1 Seasonal Laborer 1.7 1.7 1.7 1.1 Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Superintendent of Public Grounds 1 1 1 1 Leadmen 7 7 7 7 Arborists 3 3 3 3 Cemetery Foreman 1 1 1 1 � - � . . � . . � • • . � Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman**** — — — 1 Heavy Equipment Operator**** 2 2 2 1 Seasonal Laborer 0.7 0.7 0.7 0.7 . . Explanatory Notes *The FY2023 budget recommends transitioning the DPW Management Analyst to full-time as a program improvement. **Full-time Dept. Account Assistant shown as 0.6 from General Fund; 0.4 is charged to Water/Sewer Enterprise. ***A program improvement in FY2021 promoted an Engineering Assistant to Senior Engineer. ****The FY2023 budget recommends upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-4 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Public Works budget inclusive of the General Fund operating budget and the Burial Containers, Compost Operations, Lexington Tree Fund, Minuteman Household Hazardous Waste, and Regional Cache - Hartwell Avenue revolving funds is $13,279,640. The recommended budget is a $535,342, or 4.20% increase from the FY2022 budget. The FY2023 recommended Public Works General Fund operating budget is $11,968,145, which is a $440,002, or 3.82% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $4,877,999, and reflects a $182,799 or 3.89% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments, as well as the inclusion of a program improvement to expand the hours of the DPW Management analyst. The General Fund operating budget for Expenses is $7,090,146 and reflects a $257,203 or 3.76% increase. The combined FY2023 recommended Revolving Fund budgets (see page V-7) are $1,311,495 which is a $95,340 or 7.84% increase from the FY2022 budget, which includes a position upgrade at the Hartwell Avenue compost site. Please see the division sections on the following pages for a detailed explanation of the FY2023 budget changes. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits dnd (reflected in Total dnd (reflected in NOt Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Transition PT Compost Site � 32,429 $ 16,874 $ 49,303 $ — $ — $ — $ 49,303 Attendant to FT W-6 position upgrade $ 2,496 $ — $ 2,496 $ 2,496 $ — $ 2,496 $ — Transition DPW Management � 24,121 $ 350 $ 24,471 $ 24,121 $ 350 $ 24,471 $ — Analyst from PT to FT Assistant Superintendent for � g3,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Public Grounds FY2023 Recommended Budget& Financing Plan February 28, 2022 V-5 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Budget Summary: Funding Sources(General FY2020 FY2021 FY2022 FY2023 Dollar Percent Fund) Actual Actual Estimate Projected Increase Increase Tax Levy $ 8,314,553 $ 9,344,507 $ 10,603,745 $ 10,981,494 $ 377,749 3.56 % Enterprise Funds(Indirects) $ 595,723 $ 624,564 $ 519,198 $ 614,351 $ 95,153 18.33 % Fees,Charges and Available Funds Parking Fund $ 72,900 $ 72,900 $ 72,900 $ - $ (72,900) -100.00 % Cemetery Trust $ 90,038 $ 72,925 $ 50,000 $ 70,000 $ 20,000 40.00 % Cemetery Prep Fees $ 272,443 $ 237,123 $ 230,000 $ 250,000 $ 20,000 8.70 % Misc.Charges for Service $ 197 $ 114 $ 200 $ 200 $ - - % Licenses&Permits $ 129,145 $ 143,175 $ 52,100 $ 52,100 $ - - % . �� . � �: �� Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual appropriation Recommended Increase Increase Compensation $ 4,165,247 $ 4,746,049 $ 4,695,Z00 $ 4,877,999 $ 182,799 3.89 % Expenses $ 5,309,752 $ 5,749,259 $ 6,832,943 $ 7,090,146 $ 257,203 3.76 % • . �� . , � � �• �� Program Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Total 3110 Administration $ 655,805 $ 660,102 $ 693,469 $ 738,687 $ 45,218 6.52 % Total 3120 Town Engineering $ 915,241 $ 930,378 $ 1,015,497 $ 1,080,193 $ 64,696 6.37 % Total 3130 Street Lighting $ 237,224 $ 123,287 $ 228,200 $ 203,500 $ (24,700) -10.82 % Total 3210 Highway $ 1,209,584 $ 1,305,787 $ 1,636,717 $ 1,695,756 $ 59,039 3.61 % Total 3220 Equipment Maint. $ 731,408 $ 753,403 $ 840,179 $ 921,051 $ 80,872 9.63 % Total 3230 Snow Removal $ 974,463 $ 1,447,960 $ 1,522,967 $ 1,585,694 $ 62,727 4.12 % Total 3310 Parks $ 1,261,614 $ 1,418,322 $ 1,436,075 $ 1,545,793 $ 109,718 7.64 % Total 3320 Forestry $ 409,077 $ 525,200 $ 552,426 $ 523,391 $ (29,035) -5.26 % Total 3330 Cemetery $ 299,721 $ 344,843 $ 393,778 $ 405,634 $ 11,856 3.01 % Total 3410 Refuse Collection $ 924,683 $ 952,423 $ 980,996 $ 1,010,426 $ 29,430 3.00 % Total 3420 Recycling $ 1,213,048 $ 1,265,853 $ 1,478,817 $ 1,468,095 $ (10,722) -0.73 % Total 3430 Refuse Disposal $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ 40,903 5.46 % • . �� • . , � � �' -� �� Object Code Summary �2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 3,811,785 $ 3,975,546 $ 4,254,374 $ 4,422,844 $ 168,470 3.96 % Prior Year Retro Payments $ - $ 191,964 $ - $ - $ - - % Overtime $ 353,462 $ 578,539 $ 440,826 $ 455,155 $ 14,329 3.25 % Persona/Services $4,165,247 $ 4,554,085 $ 4,695,200 $ 4,877,999 $ 182,799 3.89 % Contractual Services $ 4,047,039 $ 4,372,826 $ 5,077,985 $ 5,189,746 $ 111,761 2.20 % Utilities $ 358,913 $ 399,893 $ 459,008 $ 516,400 $ 57,392 12.50 % Supplies $ 832,584 $ 939,898 $ 1,199,450 $ 1,280,500 $ 81,050 6.76 % Small Ca ital $ 71,216 $ 36,641 $ 96,500 $ 103,500 $ 7,000 7.25 % Expenses $5,309,752 $5,749,259 $ 6,832,943 $ 7,090,i46 $ 257,203 3.76 % . . 11 11 �• . 1 1 �1 11 FY2023 Recommended Budget& Financing Plan February 28, 2022 V-6 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Budget Summary - Revolving Funds* Funding Sources FY2020 FY2021 FY2022 FY2023 Dollar Percent (Non-General Fund) Actual Actual appropriation Recommended Increase Increase Regional Cache-Hartwell � 10,659 $ 9,248 $ 50,000 $ 50,000 $ - - % Avenue Lexington Tree Fund $ 86,450 $ 54,120 $ 70,000 $ 75,000 $ 5,000 7.14 % Burial Containers $ 44,705 $ 35,680 $ 50,000 $ 60,000 $ 10,000 20.00 % Compost Operations $ 673,846 $ 804,309 $ 790,000 $ 855,000 $ 65,000 8.23 % Minuteman Household Hazardous � 153,800 $ 206,854 $ 260,000 $ 260,000 $ - - % Waste . . �� 11 �� :� �� *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (Non-General Fund) Actual Actual Appropriation Recommended Increase Increase Regional Cache-Hartwell Avenue(3110) Expenses $ 10,550 $ 1,883 $ 50,000 $ 50,000 $ - - % Tree Revolving Fund(3320) Expenses $ 887 $ 23,450 $ 70,000 $ 75,000 $ 5,000 7.14 % Burial Containers Revolving Fund(3330) Expenses $ 29,690 $ 21,815 $ 50,000 $ 60,000 $ 10,000 20.00 % Compost Operations Rev. Fund(3420) $ 824,841 $ 889,409 $ 786,155 $ 866,495 $ 80,340 10.22% Compensation $ 325,354 $ 352,623 $ 357,167 $ 361,082 $ 3,915 1.10 % Expenses $ 211,938 $ 245,515 $ 188,500 $ 194,000 $ 5,500 2.92 % Benefits $ 70,246 $ 85,714 $ 77,487 $ 83,938 $ 6,451 8.33 % Debt $ 217,303 $ 205,557 $ 163,001 $ 227,475 $ 64,474 39.55 % Minuteman Household Hazardous Waste(3420) Expenses $ 133,954 $ 255,449 $ 260,000 $ 260,000 $ - - % . . �� - ... . � . ��. � .. . .� � Budget Summary - All Funds------------------------------------------------- Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (All Funds) Actual Actual Appropriation Recommended Increase Increase Compensation $ 4,490,600 $ 5,098,672 $ 5,052,367 $ 5,239,081 $ 186,714 3.70 % Expenses $ 5,696,770 $ 6,297,370 $ 7,451,443 $ 7,729,146 $ 277,703 3.73 % Benefits(Revolving Funds) $ 70,246 $ 85,714 $ 77,487 $ 83,938 $ 6,451 8.33 % Debt Service(Revolving Fund) $ 217,303 $ 205,557 $ 163,001 $ 227,475 $ 64,474 39.55 % • 11 11 �• � . 1 • • .: •: ' .'1 1 FY2023 Recommended Budget& Financing Plan February 28, 2022 V-7 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA Mission: This element of the budget provides executive direction and leadership to all aspects of the Department of Public Works (DPW) by promoting best management practices, administering Town policies and providing engineering support to other DPW divisions and Town departments. Budget Overview: DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW Administration Management staff plan, supervise, coordinate, schedule and direct the department's activities. Staff are responsible for preparing budgets, monitoring expenditures, developing bid specifications for DPW procurements, responding to citizens' questions and concerns, evaluating work performance, performing inspections, managing projects and scheduling work assignments. Staff also support various committees including the Permanent Building Committee, the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the Energy Committee, the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington. Division Initiatives: 1. Continue use of work order system to ensure efficient and effective customer response. 2. Collaborate across divisions to focus on reducing paper use throughout the organization and look for digital options for use and storage. 3. Maintain and create a diverse and talented workforce by utilizing improved employee recruitment processes and and continuing to promote professional growth and development of staff. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-8 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA puk�lic"�Jr�rk� I�irec�i�r� 'y. ___ww ________ _______w.- : _______________________________________ �______________ _____________________________��,,,�,�,,�� g �� y ��, ��w � ��.,;'�� [5'Ff�� .,4 am d �r o��f� P�I�am d �rr��k T�u�em En;�im�r �P�I�ma��r p��rak i�m� r"4r��a f�^�k �� . ��. ______. .: ., . _we ___________., _________ __________ __ � _________.., L�ad Cl�rk �ssi�kamk,T��am ��parkrn�mt Em��in�-�v- � �:bz��wmkim��Cl��rk , , ,,w... .... ....,. �,,,.. .... ...,. .... .... ,o ______________________ _______________________ ,� d��artrrfl�n:kalCl�rk� SemioxrCivil Emgim��r� �� r„ _______________________ Emaim�-�rima r4s,�i�k:am k,� Em�in.��v-im��aid� �___ Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3110: DPW Administration Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 0.6 0.6 1 Office Manager 1 1 1 1 Department Lead Assistant 1 1 1 1 Department Account Assistant*" 2.6 Z.6 2.6 2.6 Subtotal FTE 7.2 7.2 7.2 7.6 Subtotal FT/PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT 8 FT/0 PT Element 3120: Engineering Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 2 3 3 3 Engineering Assistant*** 4 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Subtotal FTE 8.7 7.7 8.7 8.7 Subtotal FT/PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT . . . * 1 FT Assistant split betvueen DPW,Water&Sewer ** FY2021 reflects a program improvement request to promote an Engineering Assistant to Senior Engineer. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-9 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Administration and Engineering budget, inclusive of the General Fund operating budgets for Administration, Engineering and Street Lighting, and the Regional Cache Revolving Fund which funds the operation of the cache - a repository of emergency equipment at the Hartwell Avenue compost facility for use by contributing member communities - is $2,072,380. The recommended budget is a $85,214 or 4.29% increase from the FY2022 budget. The recommended FY2023 Administration and Engineering General Fund operating budget is $2,022,380 which is a $85,214, or 4.40% increase from FY2022. Of this amount, $1,581,480 is for Compensation and reflects a $48,514 or 3.16% increase, which is attributable to the cost of contractually obligated step increases, as well as a program improvement to make the DPW Management Analyst full-time. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2023 Administration and Engineering General Fund operating budget for Expenses is $440,900 and reflects a $36,700, or 9.08% increase. This is a net change, with increases of $61,000 or 42.33% in Engineering to reflect the cost of developing the Stormwater enterprise proposal among other projects, offset by decreases of $(24,700) or (11.32)% in the Street Lighting budget, realizing savings in electricity and maintenance expenses due to the LED Street Light conversion. The FY2023 recommended Regional Cache Revolving Fund request is funded at $50,000, which is level-funded from FY2022. The fund collects and spends fees paid by member towns for borrowing the equipment. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Shcdries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Transition DPW Management $ 24,121 $ 350 $ 24,471 $ 24,121 $ 350 $ 24,471 $ — Analyst from PT to FT FY2023 Recommended Budget& Financing Plan February 28, 2022 V-10 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $1,260,500 $1,131,593 $ 1,440,202 $ 1,521,603 $ 81,401 5.65% Enterprise Funds(Indirects) $ 416,727 $ 437,185 $ 442,964 $ 448,477 $ 5,513 1.24% Fees&Charges Charges for Service $ 197 $ 114 $ 200 $ 200 $ - -% Licenses&Permits $ 129,145 $ 143,175 $ 52,100 $ 52,100 $ - -% Parking Fund $ 1,700 $ 1,700 $ 1,700 $ - $ (1,700) -100.00% . �� . :�: � � :� -�' FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual Appropriation Recommended Increase Increase Compensation $1,413,455 $1,439,150 $ 1,532,966 $ 1,581,480 $ 48,514 3.16% Expenses $ 394,815 $ 274,617 $ 404,200 $ 440,900 $ 36,700 9.08% . 11 . :1: 1 . ' .. 1 :1 '1' FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary p�ual Actual Appropriation Recommended Increase Increase Total 3110 DPW Administration $ 655,805 $ 660,102 $ 693,469 $ 738,687 $ 45,218 6.52% Total 3120 Engineering $ 915,241 $ 930,378 $ 1,015,497 $ 1,080,193 $ 64,696 6.37% Total 3130 Street Lighting $ 237,224 $ 123,287 $ 228,200 $ 203,500 $ (24,700) -10.82% . . �� . :�: � � :� ��. FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary p�ual Actual Appropriation Recommended Increase Increase Salaries&Wages $1,410,811 $1,428,923 $ 1,519,106 $ 1,567,491 $ 48,385 3.19% Overtime 2 644 10 227 13 860 13 989 129 0.93% Personal Services $1,413,455 $1,439,150 $ 1,532,966 $ 1,581,480 $ 48,514 3.16% Contractual Services $ 246,370 $ 170,346 $ 228,400 $ 285,300 $ 56,900 24.91% Utilities $ 130,019 $ 95,096 $ 112,400 $ 102,400 $ (10,000) -8.90% Supplies $ 18,165 $ 9,131 $ 62,400 $ 52,200 $ (10,200) -16.35% Small Ca ital 261 44 1 000 1 000 - -% Expenses $ 394,815 $ 274,617 $ 404,Z00 $ 440,900 $ 36,700 9.08% . �� . :�: � � :� ��' Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Appropriation Recommended Increase Increase Regional Cache-Hartwell Ave. $ 10,659 $ 9,248 $ 50,000 $ 50,000 $ - -% . . �� - . . . � . � �� *Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated under Artide 4. FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual Appropriation Recommended Increase Increase Regional Cache-Hartwell Ave. Expenses $ 10,550 $ 1,883 $ 50,000 $ 50,000 $ - -% . . �� - . . . � � � �� Budget Summary - All Funds------------------------------------------------ FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual Appropriation Recommended Increase Increase Compensation $1,413,455 $1,439,150 $ 1,532,966 $ 1,581,480 $ 48,514 3.16% Expenses $ 405,365 $ 276,499 $ 454,200 $ 490,900 $ 36,700 8.08% . . �� : � . � � :� FY2023 Recommended Budget& Financing Plan February 28, 2022 V-11 Program: Public Works 3200 Highway Town ofLexington, MA Mission: The Highway Division maintains the town streets, sidewalks and stormwater infrastructure, providing for the safe movement of vehicular and pedestrian traffic. The Highway Division performs minor construction repairs, snow and ice operations for roadways and sidewalks, maintains all traffic signage, traffic markings and supervises contractual service providers that perform repairs, cleaning and maintenance work. In addition, the Equipment Maintenance Division ensures the Town's fleet is operational and well maintained by performing repairs, preventive maintenance and managing the fuel management program. Budget Overview: The Highway Division includes Highway Maintenance, Equipment Maintenance and Snow Removal. • Highway Maintenance is responsible for all public streets, sidewalks, town parking lots, drainage infrastructure and brooks, performing minor construction repairs, as well as maintaining all traffic signage and traffic markings. • Equipment Maintenance is responsible for the repair and preventive maintenance of 160 vehicles, rolling stock and equipment. • Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles of sidewalks. The Highway Division stafF works with and provides support to the Sidewalk and Center Committees. Division Initiatives: 1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk assessment report. 2. Continue with MS4 permitting requirements including street sweeping, catch basin cleaning, culvert cleaning and brook cleaning. 3. Take proactive measures to clean and repair catch basins townwide. 4. Provide timely and efFicient response to road hazards that arise on Town roads. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-12 Program: Public Works 3200 Highway Town ofLexington, MA 9��Akaq6c'V'J��I��E�ur��r�- n�a%r��a� �r��ec�� . �w��m��N '��ruc�t�ncl!�ant �4��t�mw��y��cwr�r�u�m� Vrtf�u�st�tGerry �cy�4E'I�Srm��u�t�F�u��r�u��E^e C+a��a��d'osaa4tid` �,r�w��Ih�� u��e��Ih�aEvic Heavy Eq��p�rtr�eu�t ' t�r�der.,�,ha�+aed fim�ur��u�e�:rr�rf Cr�e�a4ur ��rataam 9.ad.ir�r�r � »�...��.�..�.. Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3210: Highway Maintenance Supt. of Equipment, Highways&Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 2 2 2 2 Leadman 2 Z 2 2 Shovel Operator 1 1 1 1 Heavy Equipment Operator 5 5 5 5 Information Coordinator 1 1 1 1 Seasonal Laborer 0.5 0.5 0.5 0.5 Subtotal FTE 13.5 13.5 13.5 13.5 Subtotal FT/PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT Element 3220: Equipment Maintenance Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Subtotal FTE 5 5 5 5 Subtotal FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT � � FY2023 Recommended Budget& Financing Plan February 28, 2022 V-13 Program: Public Works 3200 Highway Town ofLexington, MA Budget Recommendations: The FY2023 recommended Highway budget inclusive of the Highway Maintenance, Equipment Maintenance and Snow Removal divisions is $4,202,501. The recommended budget is a $202,638, or 5.07%, increase from the FY2022 budget. The budget for Compensation is $1,536,201, and reflects an increase of $41,046 or 2.75%, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $2,666,300 and reflects a $161,592 or 6.45% increase which includes an anticipated $56,000 increase (23.4%) in the cost of gasoline and diesel fuel due to current market conditions, as well as inflationary increases in supplies and materials across the division. The guardrail replacement program started in FY2020, and the bicycle sharerow program initiated in FY2018, both continue in FY2023. Program Improvement Requests: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-14 Program: Public Works 3200 Highway Town ofLexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $2,756,367 $3,342,711 $ 3,852,429 $ 4,133,590 $281,161 7.30% Enterprise Funds(Indirects) $ 87,888 $ 93,240 $ 76,234 $ 68,911 $ (7,323) -9.61% Fees&Charges Parking Fund $ 71,200 $ 71,200 $ 71,200 $ - $ (71,200) -100.00% . �� . � � � � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Recommended Increase Increase Compensation $1,347,861 $1,6Q1,662 $ 1,495,155 $ 1,536,201 $ 41,046 2.75% Expenses $1,567,594 $1,905,489 $ 2,504,708 $ 2,666,300 $161,592 6.45% . . �� . � � � � � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Appropriation Recommended Increase Increase Total 3210 Highway Maintenance $1,209,584 $1,305,787 $ 1,636,717 $ 1,695,756 $ 59,039 3.61% Total 3220 Equipment Maintenance $ 731,408 $ 753,403 $ 840,179 $ 921,051 $ 80,872 9.63% Total 3230 Snow Removal $ 974,463 $1,447,960 $ 1,522,967 $ 1,585,694 $ 62,727 4.12% . �� . � � � � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $1,099,287 $1,124,698 $ 1,191,917 $ 1,222,877 $ 30,960 2.60% Prior Year Retro Payments $ - $ 84,899 $ - $ - $ - -% Overtime $ 248,574 $ 392,064 $ 303,238 $ 313,324 $ 10,086 3.33% PersonalServices $i,347,86i $i,601,662 $ 1,495,i55 $ i,536,20i $ 4i,046 2.75% Contractual Services $ 760,662 $ 950,752 $ 1,229,400 $ 1,256,OOo $ 26,600 2.16% Utilities $ 181,248 $ 218,867 $ 269,908 $ 328,300 $ 58,392 21.63% Supplies $ 563,623 $ 705,066 $ 920,400 $ 991,000 $ 70,600 7.67% Small Ca ital 62 062 30 804 85 000 91 000 6 000 7.06% Expenses $1,567,594 $1,905,489 $ 2,504,708 $ 2,666,300 $161,59Z 6.45% . �� . � � � � � FY2023 Recommended Budget& Financing Plan February 28, 2022 V-15 Program: Public Works 3300 Public Grounds Town ofLexington, MA Mission: The Public Grounds Division, working with other Town Departments, user groups and concerned citizens, supports various Town services and recreational opportunities that help to preserve the Town's green character and open spaces, and promote public safety. Through the Cemetery Division, it also serves bereaved families and provides well-maintained cemetery grounds. Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and Cemetery functions. • The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields, 12 school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as well as the Town's bicycle, fitness and conservation trails totaling approximately 630 acres. Lexington's athletic fields are used by many groups, which put excessive demands on these facilities. The new turf program has continued to make a marked improvement in the safety and playability of these fields. • The Forestry staff maintain approximately 10,000 street trees, an undetermined number of trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery, school and conservation properties and along right-of-ways. • The Cemetery staff is responsible for the administration and maintenance of four cemeteries including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in Robbins. Staff support the Recreation, Tree and Bicycle Advisory Committees. Division Initiatives: 1. Continue the implementation of a proactive park maintenance program to provide safe, well- maintained, aesthetically pleasing parks, athletic fields and public ground areas. 2. Continue to improve two turf areas per year; the Center Complex baseball and football fields are targeted for FY2023. 3. Continue to implement a proactive tree maintenance program to minimize hazard trees and provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground areas. 4. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries. 5. Oversee construction of the new cemetery building. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-16 Program: Public Works 3300 Public Grounds Town ofLexington, MA PuhVo�tNr.rrk�CYire�t�r ' �.,;-;�:�:•��-:�:µ�„��:-�-w:��:�;..;.,� Mria ov�g�r af 6:1�recaku�rv.W._� ...................._1......�.................., �Su�aerroikendei�tt of �eM�aBic�G��r�eu¢x€!s � ..................... ......,� s�revr f'Ihue&' �C�ew�'.�.huef..�� Ceunetav^��amecTMcan � �''�PaYir4vn�irott.�.. ....� ,&t.ssistant ....� �.............. ............... .......... ................................. � V.�a�dm anm V..al�umer tl.eacirnam ,�,,,.�,,.,.�,,,�,,.�,,.w.�,,,.w,.�,,,.w,M. , .�.rbarust ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Mieav�p�¢µw¢g�rm.��nt .. ......� tH�.av�y�Eqaripcn�eu�h � ..».,.CY �M,3C¢'ri».,»....., .�„m..�,...,.»,..,m..,.,.,.m.».,.,.»..,. ,,,.»»»., Ck �Y�t¢r.�....»».».».,� Lah�a'�r�CYrMrr�rr Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element 3310: Parks Division Budget Budget Budget Request Superintendent of Public Grounds 1 1 1 1 Crew Chief 3 3 3 3 Leadman 4 4 4 4 Heavy Equipment Operator 8 8 8 8 Subtotal FTE 16 16 16 16 Subtotal FT/PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT Element 3320: Forestry Division Crew Chief 1 1 1 1 Arborists 3 3 3 3 Heavy Equipment Operator 1 1 1 1 Seasonal Laborer 0.6 0.6 0.6 0.3 Subtotal FTE 5.6 5.6 5.6 5.3 Subtotal FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT Element 3330: Cemetery Division Cemetery Foreman 1 1 1 1 Leadman 1 1 1 1 Heavy Equipment Operator 1 1 1 1 Department Assistant 1 1 1 1 Seasonal Laborer 0.6 0.6 0.6 0.3 Subtotal FTE 4.6 4.6 4.6 4.3 Subtotal FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/1 PT . . FY2023 Recommended Budget& Financing Plan February 28, 2022 V-17 Program: Public Works 3300 Public Grounds Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Public Grounds budget inclusive of the General Fund operating budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington Tree Fund Revolving Funds is $2,609,818, which is a $107,539 or 4.30% increase over the FY2022 budget. The combined Parks, Forestry and Cemetery FY2023 recommended General Fund operating budget is $2,474,818 which is a $92,539 or 3.88% increase from the FY2022 General Fund budget. The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is $1,760,318 and reflects a $93,239 or 5.59% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $714,500 and reflects a $(700) or (0.10)% decrease, which is a net change reflecting removal of a one-time expense for $40,000, offset by inflationary increases in supplies and materials throughout the division. The combined FY2023 revolving fund budgets are funded at $135,000, an increase of$15,000. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for � g3,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Public Grounds FY2023 Recommended Budget& Financing Plan February 28, 2022 V-18 Program: Public Works 3300 Public Grounds Town ofLexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Lery $1,516,823 $1,884,177 $ 2,102,279 $ 2,057,855 $(44,424) -2.11% Enterprise Funds(Indirects) $ 91,108 $ 94,139 $ - $ 96,963 $ 96,963 -% Fees&Charges Cemetery Prep Fees $ 272,443 $ 237,123 $ 230,000 $ 250,000 $ 20,000 8.70% Directed Funding Cemetery Trust $ 90,038 $ 72,925 $ 50,000 $ 70,000 $ 20,000 40.00% . . �� - - . � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Recommended Increase Increase Compensation $1,403,930 $1,705,237 $ 1,667,079 $ 1,760,318 $ 93,239 5.59% Expenses $ 566,482 $ 583,127 $ 715,200 $ 714,500 $ (700) -0.10% . . �� . • � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary pctual Actual Appropriation Recommended Increase Increase Total 3310 Parks Division $1,261,614 $1,418,322 $ 1,436,075 $ 1,545,793 $109,718 7.64% Total 3320 Forestry $ 409,077 $ 525,200 $ 552,426 $ 523,391 $(29,035) -5.26% Total 3330 Cemetery $ 299,721 $ 344,843 $ 393,778 $ 405,634 $ 11,856 3.01% . . �� . • � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary pctual Actual Appropriation Recommended Increase Increase Salaries&Wages $1,301,688 $1,421,925 $ 1,543,351 $ 1,632,476 $ 89,125 5.77% Prior Year Retro Payments $ - $ 107,065 $ - $ - $ - -% Overtime $ 102 243 $ 176 248 $ 123 728 $ 127 842 $ 4 114 3.33% Personal Services $1,403,930 $1,705,237 $ 1,667,079 $ 1,760,318 $ 93,239 5.59% Contractual Services $ 284,660 $ 275,117 $ 447,600 $ 421,500 $(26,100) -5.83% Utllltles $ 47�646 $ 85�929 $ 76�700 $ 85�700 $ 9�000 11.73% Supplies $ 225,283 $ 216,287 $ 180,400 $ 195,800 $ 15,400 8.54% Small Ca ital 8 893 5 794 10 500 11 500 1 000 9.5Z% Expenses $ 566,482 $ 583,127 $ 715,Z00 $ 714,500 $ (700) -0.10% . . �� - - . � � Budget Summary -�Revolving Funds*--�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�- FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Lexington Tree Fund $ 86,450 $ 54,120 $ 70,000 $ 75,000 $ 5,000 7.14% Burial Containers $ 44,705 $ 35,680 $ 50,000 $ 60,000 $ 10,000 20.00% . . 11 - . . . :• :11 1 111 111 111 1'� *Revolving Funds are authorized by Town Meering via Artic%9,and are not appropriated under Article 4. FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary pctual Actual Appropriation Recommended Increase Increase Lexington Tree Revolving Fund Expenses $ 887 $ 23,450 $ 70,000 $ 75,000 $ 5,000 7.14% Burial Container Revolving Fund Expenses $ Z9,690 $ 21,815 $ 50,000 $ 60,000 $ 10,000 20.00% . . �� - . . . � � �� Budget Summary -�All Funds -�-�-�-�-�-�-�-�---�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�- FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Recommended Increase Increase Compensation $1,403,930 $1,705,237 $ 1,667,079 $ 1,760,318 $ 93,239 5.59% Expenses $ 597,059 $ 628,392 $ 835,200 $ 849,500 $ 14,300 1.71% • . 11 � 111 •:• . 1 1 • .1• : . 1 • 1'� FY2023 Recommended Budget& Financing Plan February 28, 2022 V-19 Program: Public Works 3400 Environmental Services Town ofLexington, MA Mission: The Environmental Services Division manages the solid waste, recyclables, yard waste and household hazardous products generated by households and municipal facilities. The Division also provides educational materials on ways to reduce solid waste, increase recycling and composting, and reduce the toxicity of the waste stream. Budget Overview: The Environmental Services Division includes Refuse Collection and Disposal, Recycling, Yard Waste and Appliance/Electronic Waste. Refuse collection is the curbside collection of non-recyclable residential solid waste and the separate collection of large appliances and yard waste. Recycling is the curbside collection of recyclable products, management of yard waste operations at the Hartwell Avenue Compost Facility, operation of the Minuteman Household Hazardous Products regional facility and curbside collection of televisions, computer monitors and other electronics (CRT's) and drop-off of corrugated cardboard. The Town entered into a 5-year contract for the collection of trash and recyclables with E. L. Harvey & Sons, Inc. beginning July 1, 2018 and running through June 30, 2023. The Town is currently under contract with Wheelabrator in North Andover for refuse disposal through June 30, 2025. Division Initiatives: 1. Work with E. L. Harvey & Sons to continue a manual refuse and manual single stream recycling collection service. Oversee enforcement of mandatory recycling bylaw and State waste bans regulations. 2. Continue to support programs to divert organics from residential trash. Since May 2018, DPW has provided over 1,000 specialized green carts to residents participating in a food scraps program. Lexington Public Schools divert approximately 100 tons of organics throughout the school year. 3. Continue to assess markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal permits. 4. Continue to support Zero Waste activities and programs, to promote waste reduction programs at public events such as Discovery Day, community fairs and other events. 5. Complete implementation of DPW yard/compost facility operation's plan including gate installation, security and conservation improvements. 6. Explore and implement new revenue opportunities. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-20 Program: Public Works 3400 Environmental Services Town ofLexington, MA �"��u�� ir�� I��-��r I�tt�i��i��f �Ip��r��i��n� ��ur�rrw��r��p�� n��r��7��t�V:��ii�� :�i�� E,��I��:� I��r��ar� i �i��E��u��rrf��ir�t �� s�i��,��t�in��n1�� I��r��tc�i�� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3420: Recycling* (Compost Facility) Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman** — — — 1 Heavy Equipment Operator 2 2 2 1 Seasonal Attendant 0.7 0.7 0.7 0.7 Subtotal FTE 4.7 4.7 4.7 4.7 Subtotal FT/PT 4 FT/i PT* 4 FT/1 PT* 4 FT/1 PT* 4 FT/1 PT* . . *The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fund. **The FY2023 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-21 Program: Public Works 3400 Environmental Services Town ofLexington, MA Budget Recommendations: The recommended FY2023 All Funds Environmental Services budget inclusive of the General Fund operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions and the Compost Operations and Minuteman Household Hazardous Waste Program Revolving Funds is $4,394,941, which is a net $139,951 or 3.29% increase from the FY2022 budget. There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General Fund operating budget as all staff are funded within the Compost Operations Revolving Fund budget. The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating budget for Expenses is $3,268,446 and reflects a $59,611 or 1.86% increase. The Refuse Collection expense budget is recommended at $1,010,426, a increase of$29,430 or 3.00%, and the Recycling expense budget is recommended at $1,468,095 a decrease of $(10,722) or (0.73)%, both of which reflect the Town's contracts for refuse and recycling collections. The Recycling decrease also reflects the current market for disposal of recycled materials, which has recently begun to stabilize; and is anticipated to decrease by $(78,000) or (19.60)%. The Refuse Disposal expense budget is recommended at $789,925, an increase of$40,903 or 5.46%, attributable to a 3.24% or $2.61 increase in the Town's tipping fee per ton. Total refuse disposal tonnage for FY2023 is projected to be 9,500 tons, an increase of 200 tons due to higher usage while residents have been home during the pandemic. The FY2023 revolving fund budgets are recommended at $1,126,495, a $80,340 or 7.68% net increase. The Minuteman Household Hazardous Waste Program Revolving Fund is level-funded at $260,000. The Compost Operations Revolving Fund is recommended at $866,495, a $80,340 or 10.22% increase, which reflects actual expenses, as well as a program improvement to upgrade a heavy equipment operator to a leadman. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Shcdries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Transition PT Compost Site $ 32,429 $ 16,874 $ 49,303 $ — $ — $ — $ 49,303 Attendant to FT W-6 position upgrade $ 2,496 $ — $ 2,496 $ 2,496 $ — $ 2,496 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 V-22 Program: Public Works 3400 Environmental Services Town ofLexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $2,780,861 $2,986,026 $ 3,208,835 $ 3,268,446 $ 59,611 1.86% • . -�� . :� : . � . �: : Appropriation Summary �1'2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Compensation $ - $ - $ - $ - $ - -% Expenses $2,780,861 $2,986,026 $ 3,208,835 $ 3,268,446 $ 59,611 1.86% . . �� - . :� : . � . �: : Program Summary(General �2020 FY2021 FY2022 FY2023 Dollar Percent Fund) Actual Actual Appropriation Recommended Increase Increase Total 3410 Refuse Collection $ 924,683 $ 952,423 $ 980,996 $ 1,010,426 $ 29,430 3.00% Total 3420 Recycling $1,213,048 $1,265,853 $ 1,478,817 $ 1,468,095 $(10,722) -0.73% Total 3430 Refuse Disposal $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ 40,903 5.46% . . �� - - . :� : . � . �: : Object Code Summary �2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ - $ - $ - $ - $ - -% Overtime - - - - - -% Personal Services $ - $' - $ - $ - $ - -°�o Contractual Services $2,755,348 $2,976,612 $ 3,172,585 $ 3,226,946 $ 54,361 1.71% Utilities $ - $ - $ - $ - $ - -% Supplies $ 25,514 $ 9,414 $ 36,250 $ 41,500 $ 5,250 14.48% Small Ca ital $ - $ - $ - $ - $ - -% Expenses $2,780,861 $2,986,026 $ 3,208,835 $ 3,268,446 $ 59,611 1.86% . . �� . :� : . � . �: : Budget Summary - Revolving Funds* -------------------------------------- FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Compost Operations Rev. Fund $ 673,846 $ 804,309 $ 790,000 $ 855,000 $ 65,000 8.23% Minuteman Haz.Waste Rev. Fund $ 153,800 $ 206,854 $ 260,000 $ 260,000 $ - -% • . �11 - . . . .' 1 . 1 1 111 111 , . 111 . • � *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under ArNc%4. FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual appropriation Recommended Increase Increase Compost Operations Rev.Fund $824,841 $889,409 $ 786,155 $ 866,495 $80,340 10.22% Compensation $ 325,354 $ 352,623 $ 357,167 $ 361,082 $ 3,915 1.10% Expenses $ 211,938 $ 245,515 $ 188,500 $ 194,000 $ 5,500 2.92% Benefits $ 70,246 $ 85,714 $ 77,487 $ 83,938 $ 6,451 8.33% Debt $ 217,303 $ 205,557 $ 163,001 $ 227,475 $ 64,474 39.55% Minuteman Haz.Waste Rev.Fund $133,954 $255,449 $ 260,000 $ 260,000 $ - -% Expenses $ 133,954 $ 255,449 $ 260,000 $ 260,000 $ - -% . . -�� - . . . �-. :� -� Budget Summary - All Funds----------------------------------------------- FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Recommended Increase Increase Compensation $ 325,354 $ 352,623 $ 357,167 $ 361,082 $ 3,915 1.10% Expenses $3,126,753 $3,486,989 $ 3,657,335 $ 3,722,446 $ 65,111 1.78% Benefits(Revolving Fund) $ 70,246 $ 85,714 $ 77,487 $ 83,938 $ 6,451 8.33% Debt Service(Revolving Fund) $ 217,303 $ 205,557 $ 163,001 $ 227,475 $ 64,474 39.55% • . 'll . 1 : ••1 FY2023 Recommended Budget& Financing Plan February 28, 2022 V-23 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, and ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Water Division budget is comprised of Water Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Water Operations maintains and repairs the water system that delivers water to Lexington homes and businesses through 154 miles of water mains, 1,747 fire hydrants and two water towers that store 3.24 million gallons of water. The Town has a three-block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate for the additional units increases. Customers are billed twice per year. The Town also sells water to the Town of Bedford at the MWRA wholesale rate plus an administrative fee. The MWRA provides water to Lexington and greater Boston. Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Water Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2023, the Water Enterprise Fund will contribute to the Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Departmental Initiatives: 1. Continue with the Hydrant Maintenance Program. 2. Continue working with the vendor implementing the Automatic Meter Reading System (AMR). 3. Implement a valve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-24 Program: Public Works 3600 Water Enterprise Town of Lexington, MA �"�.��r�n� '�'�� te�r�� ,�,��-a� ��r�t��J �°�t�� ^e iim��+��ii7��m�� Cir��Fn�i�f �J'tiiillimt^�I�illirti� D�p�rti�r��rtit N�1:�im,��e r ,�.�1 i��i��. l�L��u�r�i�r,r'��r��,i�l�.�I��ea�i� ��a��I�qwi��i�r^��r7k L�a��r�ir� ��r�t�wi�r �m-a�I'��,��I�a��r�l L�a�rm�ai� ha��t��R��i�r ��,�i��ta� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Superintendent of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator 1 1 1 1 Leadman/Cross Connector Inspector 2 Z 2 2 Heavy Equipment Operator 4 4 4 4 Laborer-Meter Reader 1 1 1 1 Department Assistant 0.2 0.2 0.2 0.2 . . � � � i FY2023 Recommended Budget& Financing Plan February 28, 2022 V-25 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Budget Recommendations: The FY2023 recommended Water operating budget is $13,832,073, inclusive of indirect costs. The recommended budget reflects a $1,207,607 or 9.57% increase from the FY2022 budget. The budget for Compensation is $875,670, and reflects a $10,216 or 1.18% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $533,500 which is an increase of$19,200, or 3.73% from FY2022, and is due to an increase in professional development to support training and licenses for several new staff members, as well as inflationary increases in supplies and materials. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing water main replacement program to being funded directly by user charges instead of debt financing. This is the third year of an 11-year transition to move the entire $2,200,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2023 recommendation for cash capital is $600,000. Debt service is recommended to increase by $44,952 or 3.81%. The preliminary MWRA Assessment is $9,618,303, which is a $874,391 or 10.00% increase from FY2022. The final assessment will be issued in June 2022. In FY2023, it is recommended that the Water Enterprise Fund continue contributing to the Other Post- Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of water operations are projected at $977,093, an increase of $58,848 or 6.41%. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in TOtal dnd (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for � g3,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Water/Sewer FY2023 Recommended Budget& Financing Plan February 28, 2022 V-26 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ - $ - $ - $ - $ - -% Enterprise Funds Retained Earnings $ - $ - $ - $ - $ - -% User Charges $10,594,289 $13,560,393 $ 12,316,466 $ 13,524,073 $1,207,607 9.80% Meter Charges $ 44,896 $ 75,844 $ 35,000 $ 35,000 $ - -% Investment Income $ 17,931 $ 6,399 $ 8,000 $ 8,000 $ - -% Fees&Charges $ 399,794 $ 265,633 $ 265,000 $ 265,000 $ - -% . . .�� - . � . • � •�• � � .� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Recommended Increase Increase Compensation $ 660,929 $ 834,114 $ 865,454 $ 875,670 $ 10,216 1.18% Expenses $ 420,436 $ 467,078 $ 514,300 $ 533,500 $ 19,200 3.73% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ 200,000 50.00% Debt $ 1,192,000 $ 965,096 $ 1,179,794 $ 1,224,746 $ 44,952 3.81% MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ 874,391 10.00% OPEB $ 2,761 $ - $ 2,761 $ 2,761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41% • . .11 - � 1 ' 1. '1 .:: . ".. 1 1 .1 • FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Revised Recommended Increase Increase 3610 Water Operations $ 2,273,365 $ 2,266,288 $ 2,559,548 $ 2,633,916 $ 74,368 2.91% 3620 MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ 874,391 10.00% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ 200,000 50.00% OPEB $ 2,761 $ - $ 2,761 $ 2,761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41% . . .�� - . � � �. �� .� FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Recommended Increase Increase Salaries&Wages $ 543,405 $ 598,162 $ 681,660 $ 689,487 $ 7,827 1.15% Prior Year Retro Payments $ - $ 54,507 $ - $ - $ - -% Overtime 117 523 181 445 183 794 186 183 2 389 1.30% Personal Services $ 660,929 $ 834,114 $ 865,454 $ 875,670 $ 10,216 1.18% Contractual Services $ 183,763 $ 247,112 $ 269,800 $ 279,800 $ 10,000 3.71% utiiities � is,143 � ia,osz � v,000 � v,000 � - -�ro Supplies $ 192,234 $ 198,018 $ 202,500 $ 211,700 $ 9,200 4.54% Small Ca ital $ 26,296 $ 3,916 $ 25,000 $ 25,000 $ - -% Expenses $ 420,436 $ 467,078 $ 514,300 $ 533,500 $ 19,200 3.73% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ 200,000 50.00% Debt $ 1,192,000 $ 965,096 $ 1,179,794 $ 1,224,746 $ 44,952 3.81% MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ 874,391 10.00% OPEB $ 2,761 $ - $ 2,761 $ 2,761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41% . . .11 - . 1 ' 1. �1 .:: . ' '.. 1 1 .1 • FY2023 Recommended Budget& Financing Plan February 28, 2022 V-27 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Sewer Division budget is comprised of Wastewater Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Sewer Division maintains the wastewater system that serves 99 percent of Town residences and businesses through 34 miles of trunk lines, 119 miles of street lines and 10,326 service connections. There are also ten sewage-pumping stations operated by the Sewer Division. The Town has a three- block inclining rate structure to encourage conservation. Customer sewer usage is determined based on water usage over the same period, with the exception of ineters dedicated to outdoor irrigation. The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer Island treatment facility. Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Sewer Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2023, the Sewer Enterprise Fund is recommended to contribute to the Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Departmental Initiatives: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Reading System project. (AMR). 3. Continue to educate the public on the costs and problems created by Inflow & Infiltration. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-28 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA G��cel�lic 4e"��rrrM�.��&iir��re�r h�fi�c��c�f G'J�a��a��m� S�w��ic,. Stw�a�r�r�t�rra�ekxt C;d'�w�r G:,IF�Ii�� U'tu��y+��llniio-�� P�aNro��m l�e��E��a��pa��*�r� �, [kep�a�s�r�r�� p�k��r I o��IRst��nt L�I��er,F�"�u�k CDu�iw��r ��w �ri��oiru�f'L�tlae��n. Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Supt. of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Heavy Equipment Operator 2 2 2 2 Department Assistant 0.2 0.2 0.2 0.2 Seasonal Assistant 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 . . FY2023 Recommended Budget& Financing Plan February 28, 2022 V-29 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA Budget Recommendations: The FY2023 recommended Sewer operating budget, inclusive of indirect costs, is $12,313,219, a $1,109,949 or 9.91% increase over the FY2022 budget. The budget for Compensation is $399,848 and reflects a $10,069 or 2.58% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $458,400, an increase of $3,750 or 0.82%, which reflects anticipated inflationary increases for electricity, supplies and materials. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing sanitary sewer main replacement program to being funded directly by user charges instead of debt financing. This is the third year of a 10-year transition to move the entire $1,000,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2023 recommendation for cash capital is $300,000. Debt service is recommended to increase by $150,104 or 10.25%. The preliminary MWRA Assessment is $8,994,934, which is a $817,721 or 10.00% increase from FY2022. The final assessment will be issued in June 202Z. In FY2023, it is recommended that the Sewer Enterprise Fund continue contributing to the Other Post- Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer operations are projected at $542,416, a increase of$28,305 or 5.51%. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for $ g3,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Water/Sewer FY2023 Recommended Budget& Financing Plan February 28, 2022 V-30 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $ - $ - $ - $ - $ - -% Enterprise Funds Retained Earnings $ - $ - $ - $ - $ - -% User Charges $ 9,885,948 $10,763,060 $ 10,841,270 $ 11,951,219 $1,109,949 10.24% Connection Fees $ 695 $ 773 $ - $ - $ - -% Investment Income $ 14,259 $ 8,811 $ 8,000 $ 8,000 $ - -% Fees&Charges $ 514,538 $ 388,599 $ 354,000 $ 354,000 $ - -% . �� . � � � �• FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary pctual Actual Revised Recommended Increase Increase Compensation $ 226,162 $ 315,205 $ 389,779 $ 399,848 $ 10,069 2.58% Expenses $ 284,781 $ 325,634 $ 454,650 $ 458,400 $ 3,750 0.82% Cash Capital $ - $ 100,000 $ Z00,000 $ 300,000 $ 100,000 50.00% Debt $ 1,200,863 $ 1,243,337 $ 1,464,513 $ 1,614,617 $ 150,104 10.25% MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ 817,721 10.00% OPEB $ 3,004 $ - $ 3,004 $ 3,004 $ - -% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ 28,305 5.51% • . 11 - � � 1 1•. �. � . .. � � . �. ... . . � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary pctual Actual Revised Recommended Increase Increase 3710 Sewer Enterprise $ 1,711,806 $ 1,884,177 $ 2,308,942 $ 2,472,865 $ 163,923 7.10% 3720-MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ 817,721 10.00% Cash Capital $ - $ 100,000 $ 200,000 $ 300,000 $ 100,000 50.00% OPEB $ 3,004 $ - $ 3,004 $ 3,004 $ - -% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ 28,305 5.51% . . �� - . � �:� �� . . FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary pctual Actual Revised Recommended Increase Increase Salaries&Wages $ 197,259 $ 252,732 $ 305,063 $ 314,031 $ 8,968 Z.94% Prior Year Retro Payments $ - $ 12,329 $ - $ - $ - -% Overtime 28 903 50 144 84 716 85 817 1 101 1.30% Personal Services $ 226,162 $ 315,205 $ 389,779 $ 399,848 $ 10,069 2.58% Contractual Services $ 134,846 $ 131,011 $ 207,400 $ 207,400 $ - -% Utilities $ 108,424 $ 111,977 $ 130,000 $ 131,000 $ 1,000 0.77% Supplies $ 41,511 $ 81,788 $ 103,250 $ 105,900 $ 2,650 2.57% Small Ca ital $ - $ 858 $ 14,000 $ 14,100 $ 100 0.71% Expenses $ 284,781 $ 325,634 $ 454,650 $ 458,400 $ 3,750 0.82% Cash Capital $ - $ 100,000 $ 200,000 $ 300,000 $ 100,000 50.00% Debt $ 1,200,863 $ 1,243,337 $ 1,464,513 $ 1,614,617 $ 150,104 10.25% MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ 817,721 10.00% OPEB $ 3,004 $ - $ 3,004 $ 3,004 $ - -% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ 28,305 5.51% . . 11 - . , 1 1•. �. � . .. � � . �. ... . . � FY2023 Recommended Budget& Financing Plan February 28, 2022 V-31 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section VI: Program 4000: Public Safety This section includes detailed information about the FY2019 Operating Budget & Financing Plan for public safety. It includes: • 4100 Law Enforcement VI-3 • 4200 Fire & Rescue VI-8 FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-1 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Mission: The Lexington Police Department provides public safety services to enhance the quality of life in Lexington. A team of dedicated police ofFicers, detectives, dispatchers and support staff work in a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress crime, reduce fear and deliver services to the community through a variety of prevention, problem solving and law enforcement programs. Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In FY2021, the Police Department responded to 13,501 calls for service with 659 crimes investigated. The Administration division is comprised of 11 full-time and 6 part-time employees including: the Chief and two Captains who oversee administrative and operational functions including budget, planning, training, personnel administration, public affairs and policy development; four Lieutenants who each lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7 policing services; an administrative Sergeant who tends to the accreditation program as well as detail assignments and event planning; an office manager and clerk who handle records management, accounting and payroll; 6 cadets who provide administrative support; and a mechanic who purchases, equips and maintains the vehicle fleet and other specialized equipment. The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants) responsible for responding to a variety of critical front-line services 24/7 including intervening in emergencies, promoting crime prevention and traffic safety as well as suppressing crime. The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO) and one account clerk. Meter and parking enforcement in Lexington Center is done by the PEO. The Traffic Bureau supervisor also manages the school crossing guard program. The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant Prosecutor and oversees six detectives responsible for investigation and prevention including: three major case detectives, a family services detective, a Community Resource Officer (CRO) and a School Resource Officer (SRO). The Dispatch division is comprised of ten civilian dispatchers responsible for directing the proper resources to nearly 14,000 service calls that require a police, fire or medical unit response. The Animal Control division entered into an agreement to share a full-time Animal Control Officer (ACO) with the Town of Bedford in October 2015, with 70%, or 27 hours per week allocated to Lexington. The ACO is an employee of the Town of Bedford, but will continue to work collaboratively with the Lexington Board of Health regarding animal related health issues. The School Crossing guard program has 17 part-time civilian members who cover 15 school crossings during the school year. A program improvement seeks to increase these numbers to 18 part-time civilian members covering 16 crossings. FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-3 Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Departmental Initiatives: 1. Identify and schedule training surrounding Diversity, Equity and Inclusion (DEI), Fair and Impartial Policing (FIP) and De-escalation Techniques. Explore ways to increase our community engagement to ensure trust, accountability and transparency with the residents, work force and visitors of Lexington. 2. Continue to support and work with the Facilities Department, the Permanent Building Committee, Tecton Architects and input from citizen groups regarding the design and construction of a new police station. 3. With the anticipated hiring of a Police Chief in early 2022, and potentially other members of the command staff, continue the smooth transition plan and executive development practices that will continue to identify and develop future leaders from within the Department. ,.��.� ,�,TM� ��:�� ..W.�� r��i�� ,�.�..��.�._�...._..._......._.._...._...._...._...._...._.._...._ f3�c�P�a�s�ger ra�t��o�f��tnmm� �,a�ro��u�� Zd cniru r�Yr�t��n � �- ,.�..�.�.�..�_.�.�.�.-�—�.� �.. ... ��.��..��,„„„ ��_____m� � �._____-� ��.�.� . � ..�..� � .............�..� '6'r�t��F��ure�aa � ,�-a�d�re�mi��d�� +�rdttrroostrat�� C�et�cti�� F°a�aaa8�i�u�t��avts �aap�i«�sr�r ��i�ta�ut :�er��a�nt 8�ieuat�mr�s�rt �,._.,,._.__ �� .�.,_..�,.�,...�.�._.�_._ .,_......... .�..�..�.. �.,...__.___�._...,____.� ._.,,...__�. _�...�._�. �c�T�� .�..m.. ��tr�l��^�c��r�t�., ..��S�r�u�tc�a�r�_..... 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V��r.�a�r�'d� L��t�u�iw� " CYti�ces�s, F��rrpB�,��r��i��s . �.�ets �'��ctd'�� rc8ro��a C S��str�w cc� ��„��.�„��.�„,„,„,„,„,„,„��.��. ��.��.��.�.��.„��.��.��.��.�� Lti�4e a�dr�: aw'aaan a��artit+� 6��s�ca�rc� FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-4 Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Chief 1 1 1 1 Captain of Operations 1 1 1 1 Captain of Administration 1 1 1 1 Administrative Sergeant 1 1 1 1 Lieutenants(Patrol) 4 4 4 4 Sergeants(Patrol) 5 5 5 5 Police Officers 29 29 29 29 Lieutenant(Detective) 1 1 1 1 Sergeant(Detective-Prosecutor) 1 1 1 1 Detectives; Major Case 3 3 3 3 Family Services Detective 1 1 1 1 School Resource Officer 1 1 1 1 Community Resource OfFicer 1 1 1 1 Cadets-6 part-time 3.06 3.06 3.06 3.06 Parking Enforcement Officer 1 1 1 1 Dispatch Supervisor — 1 1 1 Dispatchers 9 9 9 9 Office Manager 1 1 1 1 Traffic Bureau Supervisor 1 1 1 1 Administrative Assistant 1 1 1 1 Department Account Assistant 1 1 1 1 Mechanic 1 1 1 1 Animal Control - 1 part-time — — — — Parking Lot Attendants- 8 part-time 2.81 2.81 — — Crossing Guards- 18 part-time 3.69 3.69 3.69 3.91 . 50 Officers 50 Officers 50 Officers 50 Officers . Overall staff changes from FY2020 to FY2023: FY2021 - Dispatch Supervisor role reflects program improvement,funded via Enhanced 911 state grant. FY2022 - Parking Lot Attendants reflect a transition at the Depot Lot from an attended lot to a pay- by-plate program FY2023 -A program improvement requests an 18th crossing guard to cover a third location on Marrett Rd. for the Hastings School. FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-5 Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Budget Recommendations: The FY2023 recommended Police Department budget is $8,265,377 which is a $121,230 or 1.49% increase from the FY2022 budget. The budget for Compensation is $7,169,307 and reflects an increase of $50,309 or 0.71%, which is a net increase that reflects savings due to staff turnover offset by contractually obligated step increases, a program improvement to support enhanced police training under the new state certification requirements, a second program improvement which anticipates the need for staff to transport detainees to another location once the police move to their temporary location, and a third program improvement to fund a third crossing guard on Marrett Road for the Hastings Elementary School. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $1,096,070 and reflects an increase of$70,921 or 6.92%. Nearly $30,000 is due to anticipated increases in the regional gasoline contract. The majority of the remaining increase is due to the purchase of two Hybrid vehicles, increased costs associated with supplies and ammunition, increased training and mileage costs, and an increase for the contract with the Town of Bedford to fund the Animal Control Officer. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Administrative Lieutenant $ 141,661 $ 18,458 $ 160,119 $ — $ — $ — $ 160,119 Required Police Training $ 41,840 $ 607 $ 42,447 $ 41,840 $ 607 $ 42,447 $ — Holding Cell Shifts $ 44,800 $ 650 $ 45,450 $ 44,800 $ 650 $ 45,450 $ — Crossing Guard $ 7,921 $ 115 $ 8,036 $ 7,921 $ 115 $ 8,036 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-6 Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $7,073,419 $7,471,636 $ 7,613,247 $ 8,046,377 $433,130 5.69% Fees&Charges Fees $ 113,811 $ 88,026 $ 115,000 $ 115,000 $ - -% Fines&Forfeitures $ 152,654 $ 59,820 $ 101,000 $ 101,000 $ - -% Licenses&Permits $ 3,188 $ 5,100 $ 2,800 $ 3,000 $ 200 7.14% Parking Fund' $ 312,100 $ 312,100 $ 312,100 $ - $(312,100 -100.00% . �� . � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary pctual Actual Revised Recommended Increase Increase Compensation $6,753,696 $7,002,993 $ 7,118,998 $ 7,169,307 $ 50,309 0.71% Expenses $ 901,475 $ 933,689 $ 1,025,149 $ 1,096,070 $ 70,921 6.92% • . �� . � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary pctual Actual Revised Recommended Increase Increase Total 4110 Police Administration $ 1,799,212 $ 1,925,919 $ 1,804,589 $ 1,796,646 $ (7,943) -0.44% Total 4120 Patrol&Enforcement $3,604,027 $3,743,861 $ 4,001,304 $ 4,150,368 $ 149,064 3.73% Total 4130 Traffic Bureau $ 463,758 $ 428,958 $ 396,075 $ 399,256 $ 3,181 0.80% Tota14140Investigations $ 870,040 $ 932,948 $ 958,461 $ 946,043 $ (12,418) -1.30% Total 4150 Dispatch $ 699,122 $ 700,905 $ 738,222 $ 722,587 $ (15,635) -2.12% Total 4160 Animal Control $ 65,812 $ 67,053 $ 69,888 $ 73,104 $ 3,216 4.60% Total 4170 Crossing Guards $ 153,200 $ 137,039 $ 175,608 $ 177,373 $ 1,765 1.01% • . � 11 . • . 1 ••� Object Code Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Revised Recommended Increase Increase Salaries&Wages $5,594,835 $5,754,440 $ 6,172,458 $ 6,142,708 $ (29,750) -0.48% Prior Year Retro Payments $ - $ - $ - $ - $ - -% Overtime 1 158 861 1 248 553 942 040 1 022 999 80 959 8.59% Personal Services $6,753,696 $7,002,993 $ 7,114,498 $ 7,165,707 $ 51,209 0.72% Contractual5ervices $ 342,735 $ 287,089 $ 410,742 $ 419,324 $ 8,582 2.09% Utilities $ 108,729 $ 112,457 $ 128,487 $ 164,747 $ 36,260 28.22% Supplies $ 223,212 $ 264,008 $ 217,281 $ 219,623 $ 2,342 1.08% Small Ca ital 226 799 270 135 268 639 292 376 23 737 8.84% Expenses $ 901,475 $ 933,689 $ 1,025,149 $ 1,096,070 $ 70,92i 6.92% • . �� . � �� *Reflects transfers from the Parking Fund to the 6eneral Fund rather than actua/revenue from pa�king permits,Depot Square/ot fees, and Pay-by-Phone and meter revenue. The fund balance is insu(ficient to support a transfe�to the Genera/Fund in FY2023 due to effects from the pandemic as well as sizeable capital projects in FY2022. FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-7 Program: Public Safety 4200 Fire & Rescue Town ofLexington, MA Mission: The Lexington Fire Department protects the people, homes and businesses in our community from fire, medical emergencies, hazardous material incidents and natural disasters. This is accomplished through public education, safety code management and emergency response. Budget Overview: The Fire Department is comprised of five divisions: Administration, Fire Prevention, Fire Suppression, Emergency Medical Services and Emergency Management. • Administration is responsible for developing policies and procedures, training, inventory control, financial and budgetary oversight, and managing the day-to-day operations of the Department. • Fire Prevention is responsible for fire code enforcement activities, public education, plan review, permit application and approval, flammable/combustible liquid storage approval and regulatory enforcement of blasting applications and permits. • Fire Suppression is staffed 24/7, operating out of two stations and responding to emergency calls including: fire suppression, motor vehicle accidents, medical emergencies, hazardous material responses, and other emergency incidents. • Emergency Medical Services operates in conjunction with the Fire Suppression division, staffing two ambulances 24/7 at the Advanced Life Support (ALS) level. These vehicles respond to over 2,500 calls for assistance annually. • Emergency Management is responsible for communications with the Federal Emergency Management Agency (FEMA) and the Massachusetts Emergency Management Agency (MEMA), as well as reviewing and commenting on numerous Townwide emergency operation plans. The Chief serves as the Emergency Management Director and the department's administrative staff support this division. Departmental Initiatives: 1. Implement additional modules of the Public Safety Software and build out to department needs. 2. Role out online fire permitting process. 3. Develop an improved employee recruitment process to address diversity and retention. 4. Continue work on new fire headquarters as one year comes to an end and identify any needs. FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-8 Program: Public Safety 4200 Fire & Rescue Town ofLexington, MA F'ir��i�` _ ._ .. . � ,.� .� ....... .�.�,.�.� �.. �.�.., ,�,�.,�..� ��.,� ., �.� ..._.._.. ._..._,_, n n n �.. _ �. n n n ._ n n n n. � ��f �!�,��p�t��t ��^�p�t��l F�r��h�� F�ir��h�� P�f��,��:r �raininr��JEr�� p��r�ti�rns�Pr��enti�n � „ . , f ..,� ,,.,.� _._�:�.____________ ____�:____. ,.�. _� w ..rv. . �r,.�, n,,,,,,,, .,,,,,,,,,, ,,,,,, ,,.�,�,�,.,, ,.,�,,,,,, .�r.�r�„ � .�w�w�w,�., .� ,.,�,,. ,�,_. S,t�ii5��urcrrorrn��s��6��r �� F ir� P r��nti�r ra C.a�tain �Km��a��C��r �,s�i�tant �F'�� P�r��hiit� ��urc��s�y�1��fi�� Li�ut�m��nt ��p�r s�hift� �ii� �i�� .�r��Pa r�m��ii c ��s,Itiit�s,� 11ts,Itiit Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Office Manager 1 1 1 1 Fire Inspector 1 1 1 1 Fire Captains 4 4 4 4 Fire Lieutenants 12 12 12 12 Firefighters/Paramedics 44 44 44 44 Fire Prevention Assistant 0.86 0.86 0.86 0.86 . . FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-9 Program: Public Safety 4200 Fire & Rescue Town ofLexington, MA Budget Recommendations: The FY2023 recommended Fire Department budget is $8,068,468. The recommended budget is a $99,158 or 1.24% increase from the FY2022 budget. The recommended budget for Compensation is $7,269,665, and reflects an increase of $22,464 or 0.31% from the revised FY2022 budget, for contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $798,803 and reflects a net increase of $76,694 or 10.62%, which includes anticipated increases in diesel fuel costs ($12,400), increases in maintenance costs ($10,000) for fire apparatus, ambulance and fleet vehicles; enhanced communications costs ($2,400) to house the Emergency Command Center at fire headquarters, and a program improvement ($48,633) for a training mannequin to allow stafF to practice their life support skills. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits dnd (reflected in (reflected in Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Advanced Life Support Training � 48,633 $ — $ 48,633 $ 48,633 $ — $ 48,633 $ — and Simulation Manikin Medstat MS 500 EMS ATV and � g4,048 $ — $ 84,048 $ — $ — $ — $ 84,048 Trailer Combination Wildfire Scout and � 55,280 $ — $ 55,280 $ — $ — $ — $ 55,280 Personnel Transporter AN FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-10 Program: Public Safety 4200 Fire & Rescue Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $5,840,461 $6,357,519 $ 6,550,635 $ 6,644,793 $ 94,158 1.44% Fees&Charges Ambulance Fees $1,321,540 $1,157,735 $ 1,340,000 $ 1,340,000 $ - -% Fire Department Fees $ 32,850 $ 47,395 $ 33,675 $ 33,675 $ - -% Licenses&Permits $ 55,480 $ 55,120 $ 45,000 $ 50,000 $ 5,000 il.il% . . �� - - - � � : �.• . FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Recommended Increase Increase Compensation $6,645,325 $6,987,078 $ 7,247,201 $ 7,269,665 $ 22,464 0.31% Expenses $ 605,006 $ 630,691 $ 722,109 $ 798,803 $ 76,694 10.62% • . ' 11 1 • •• •.• 1 i 1.' •.• •• FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary pctual Actual Revised Recommended Increase Increase Total 4210 Fire Administration $ 470,901 $ 550,049 $ 582,730 $ 608,685 $ 25,955 4.45% Total 4220 Fire Prevention $ 228,785 $ 233,563 $ 240,605 $ 245,071 $ 4,466 1.86% Total 4320 Fire Suppression $6,382,277 $6,625,477 $ 6,928,204 $ 6,945,138 $ 16,934 0.24% Total 4240 Emergency Medical � 164,206 $ 204,780 $ 211,771 $ 261,174 $ 49,403 23.33% Services Total 4250 Emergency � 4,161 $ 3,900 $ 6,000 $ 8,400 $ 2,400 40.00% Management . . �� : �.• . FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Recommended Increase Increase Salaries&Wages $5,624,935 $5,878,461 $ 6,075,937 $ 6,133,174 $ 57,237 0.94% Overtime 1 020 390 1 108 616 1 171 264 1 136 491 34 773 -2.97% Personal Services $6,645,325 $6,987,078 $ 7,Z47,201 $ 7,Z69,665 $ 22,464 0.31% Contractual Services $ 287,580 $ 292,933 $ 336,304 $ 351,154 $ 14,850 4.42% Utilities $ 52,053 $ 44,402 $ 67,890 $ 80,331 $ 12,441 18.33% Supplies $ Z63,943 $ 180,807 $ 217,415 $ 218,185 $ 770 0.35% Small Ca ital 1 429 112 549 100 500 149 133 48 633 48.39% Expenses $ 605,006 $ 630,691 $ 722,109 $ 798,803 $ 76,694 10.62% • . ' 11 ' : ' 1 • •• •.• 1 i 1.' •.• •• FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-11 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section VII: Program 5000: Culture & Recreation This section includes detailed information about the FY2023 Operating Budget & Financing Plan for culture & recreation services. It includes: • 5100 Cary Memorial Library VII-3 • 5200 Recreation and Community Programs VII-9 FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-1 This Page Intentionally Left Blank. �� '�� I r �� ir ,'� �I �i �� ' + �� ry� .e� y�i,y„n;° ;r„' .�� I�� '� ��ro ��4,��,.� ��,��o ^��,.�.... ..� M FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-2 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our community. Budget Overview: Cary Memorial Library is comprised of three divisions: Administration and General Services, Adult Services, and Youth Services. • Administration and General Services includes administrative staff and webmaster salaries, as well as the supply, equipment, and Minuteman Library Network membership costs. • Adult Services includes all adult library, technology, and bibliographic services staff as well as adult books and audiovisual materials. • Youth Services includes all children's library staff and also includes library materials for children and teens. Departmental Initiatives: Our Guiding Principles 1. Books, information, and so much more: We continue our 150-year-long tradition of providing books and other materials that reflect the needs and interests of Lexington residents. Though much has changed since our doors first opened in 1869, our essential function remains the same - to bring the world of information and ideas to you. 2. At the intersection of learning, making, and play: In recent years, educational research has increasingly shown that we learn best through experience - by making mistakes and trying again. In furthering this effort, we are expanding these types of learning opportunities, giving you more chances to build, create and play. 3. A place that works for everyone: We value the rich diversity of our community, and our commitment to equitable service for all is unwavering. Efforts to identify and remove barriers to access are ongoing - we are a work in progress. 4. With opportunities for human connection: In a world where technology is ever-present, we are committed to fostering human interactions. Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between old friends. Other times it takes the shape of an elaborate event with community partners and hundreds of guests. Large and small, these moments, shared among neighbors, strengthen the social fabric of Lexington. 5. A future as vibrant as our past: With more than a half million visitors each year, Cary Library is a cherished community asset and a source of civic pride. Stewardship of this resource requires equal attention to preservation and transformation. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-3 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Li��r�r�^Trust��es rw..... ,.�� ....�„� �,„�., Li��r�r�° C%ir��t�r � f, �ffic�e Pa��r � C��ut} Lil�a�� .��.��.��..��,, m, ��, ��,�, , m�.��.��..��,�� C�i r��t�r ..., .. a ,.. .., ,., .o .. _.._m .�., � H��fY�uth� � H�ea��f,��ult._.. ��T�hr��l��} � �� , � ��er�^i��e� ��er�^i��e� Tr�ri7u�r � �,' � g � n n n.w� ,,,,:�..._._. _____.n.n._..___- _...__ � n._.... _....._.a _...._.._._._.__._._._......_._..._,..,. _____..._...._...._...._...._...._.._....._....... ..._._...._._._._.._._._.__.____.,.. , Li�rari�n II '�-�.. Li�r�ri�n II `•..• r��l��1ana�r I � � ��•�,� ,�' �_ �' °�- I ��__. Li�Cr�ri�� I__._. ,,,�____Lil�rari�n I . �Li�Cr�� _____. I ___.� � ____._�s�ci�t� ' ,_.._.....____.._...._.....___,.., �,m.._....____....____....____...._,.. �,._._._.....____.._...._._._._.„. , � Li�ra�r}.�s��ci�t� �.�. Li�r�r,�,��s�ci�t� ��.�.� Li�r�r�^T��h�i�ici�n ,''�.�� .__....................................._____,, �................._._._._._�_.._._._._�„____..,., �Li�r�r,�T��h�i�ici�a�s,;. Li�r�ry T��hnici�n��•.� '� P�rt-tim�e�t�ff � Part-tim�e St�ff FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-4 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Library Director 1.0 1.0 1.0 1.0 Deputy Library Director* 1.0 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 1.0 Head of Adult Services 1.0 1.0 1.0 1.0 Head of Youth Services 1.0 1.0 1.0 1.0 Head of Technology &Training* - - 1.0 1.0 Librarian I*** 5.0 5.0 6.0 6.0 Librarian II* 5.0 5.0 4.0 4.0 Library Associates*** 7.0 7.0 8.0 8.0 Library Technicians**** 3.5 2.8 2.8 2.8 Library Technician II***,**** 7.0 8.0 6.0 6.0 Adult Pages***** 1.6 1.6 1.6 Z.2 Student Pages***** 0.7 0.7 0.7 - Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed . i . *In FV2022,due to staff turnover, the Head of Technology role was broken out from the Depury Library Director and re- established as a Department Head position. A Librarian II was assigned to the ro%. **In FY2022,Fall STM approved the transfer of the Library's dedicated webmaster from the Innovation&Technology budget to the Library budget. ***In FY2022, two Library Technician IIs were reclassified to a LibraryAssociate and a Librarian I. ****A Program Improvement in FY2020 added hours to cover the Teen Room,resulting in an increase of 0.38 FTE. In FY202i,a program improvement transitioned a part-time Technician Yo a full-time Technician II. *****In FY2023 all Pages will be combined under Adult Pages. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-5 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Budget Recommendations: The FY2023 recommended General Fund Library budget is $3,336,219, which is a $179,871 or 5.70% increase from the FY2022 budget. The General Fund operating budget for Compensation is $2,637,708, and reflects a $112,101 or 4.44% increase, which incorporates contractually obligated step increases and cost of living increases. The General Fund operating budget for Expenses is $698,511 and reflects a $67,770 or 10.74% increase, which is primarily driven by inflationary increases for supplies and materials and contractual services. To retain certification by the Massachusetts Board of Library Commissioners, the Library must expend the equivalent of 13 percent of its annual municipal appropriation on materials. Prior to FY2016, the Town's appropriation had been less than one-half of this required amount, with the balance coming from the Library Foundation and Friends of the Library. In FY2016, the Town approved a program improvement request that substantially closed this funding gap. In FY2021, a program improvement added funding to the materials budget to achieve 100% funding, which is continued in FY2023 at 13.7%. This was precipitated by a change in the Minuteman Library Network renewal policy, which automatically renews overdue materials, if available, and has dramatically reduced revenues from fines which were primarily used for materials costs. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Full-Time Youth Services � 69,456 $ 17,411 $ 86,867 $ — $ — $ — $ 86,867 Librarian Library Fellowship $ 5,080 $ 74 $ 5,154 $ — $ — $ — $ 5,154 FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-6 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 2,736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $179,871 5.70% . . �� . . ��, FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Recommended Increase Increase Compensation $ 2,265,546 $ 2,162,069 $ 2,525,607 $ 2,637,708 $112,101 4.44% Expenses $ 470,920 $ 563,057 $ 630,741 $ 698,511 $ 67,770 10.74% . . �� . . ��. FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Revised Recommended Increase Increase Total 5110 Admin.&General � 493,941 $ 522,196 $ 592,832 $ 654,704 $ 61,872 10.44% Services Total 5120 Adult Services $ 1,565,355 $ 1,492,243 $ 1,682,180 $ 1,776,326 $ 94,146 5.60% Total 5130 Youth Services $ 677,170 $ 710,687 $ 881,336 $ 905,189 $ 23,853 2.71% . 11 . . '.. . . . . �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Recommended Increase Increase Salaries&Wages $ 2,223,069 $ 2,161,492 $ 2,462,578 $ 2,572,582 $110,004 4.47% Prior Year Retro Payments $ - $ - $ - $ - $ - -% Overtime Sunda Premium $ 42,477 $ 578 $ 63,029 $ 65,126 $ 2,097 3.33% Personal Services $ 2,265,546 $ 2,i62,069 $ 2,525,607 $ 2,637,708 $ii2,i0i 4.44% Contractual Services $ 121,295 $ 124,486 $ 141,111 $ 160,752 $ 19,641 13.92% Utilities $ 8,153 $ 7,353 $ 8,200 $ 5,000 $ (3,200) -39.02% Supplies $ 313,613 $ 392,521 $ 441,430 $ 492,759 $ 51,329 11.63% Small Ca ital $ 27,859 $ 38,697 $ 40,000 $ 40,000 $ - -% Expenses $ 470,920 $ 563,057 $ 630,741 $ 698,511 $ 67,770 10.74% . . 11 . . . '.. . . • • : 1'. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-7 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA Mission: The Department of Recreation and Community Programs strives to provide affordable, quality programs meeting the needs of the community. The Department is committed to providing active and passive leisure opportunities that are educational, fun and life-enriching. The Department promotes participation by all Lexington residents in safe, accessible and well-maintained facilities. Budget Overview: The Department operates as an Enterprise Fund whereby program and facility fees must cover the direct cost of operations including all full- and part-time staff and program, services and facility expenses including supplies, equipment, utilities and wages/overhead. As such, the operating budget may increase or decrease year to year to meet changes in enrollment and facility use demands. The Director of Recreation and Community Programs, through the Recreation Committee, sets program fees with the approval of the Select Board. The operating budget supports staff who manage and deliver programs along with the supplies and equipment needed to operate those programs and services in addition to seven full-time staff. The Enterprise Fund is comprised of four divisions: Recreation, Pine Meadows Golf Club, Community Center and the Administrative Division. The Administrative Division was created in FY2020 to centralize administrative support for the business aspects within the Recreation, Pine Meadows and Community Center operations. Program revenues (Recreation, Pine Meadows Golf Club and Community Center) also help fund Capital Improvement Projects. In FY2023, the Department's contribution to the General Fund to cover the costs of employee benefits and indirect services has been reintroduced. Staff will be working to provide options for alternative funding models for the Department to the Fiscal Guideline Working Group. That model may be implemented as soon as FY2024. The Department offers a wide variety of leisure, socialization and recreational opportunities for individuals of all ages and abilities. Staff plan, schedule and coordinate programs, activities and special events at Outdoor Recreation Facilities such as, parks, playgrounds, athletic fields, tennis and basketball courts, the Town Pool, Old Reservoir and Pine Meadows Golf Club. Other outdoor resources include Conservation and Open Spaces. Additionally, the indoor facilities the department utilize include the Community Center, the Public Schools, off-site and out-of-town venues. Departmental Initiatives: 1. Implement the Key Findings of the 2020 Town of Lexington Community Needs Assessment along with the recommendations from the 2017 Recreation Facilities ADA Compliance Study in the development of the operational and capital improvement planning for the future needs of the community. 2. Recommend and implement Key Findings of the 2021 Athletic Fields Feasibility Study. 3. Continue the growth and implementation of the department's therapeutic, adaptive and inclusive recreation programming. 4. Explore alternative funding sources for the Recreation and Community Programs Department in order to sustain the Recreation Enterprise Fund and operations. 5. Support Townwide cultural and historic events. 6. Support Townwide diversity equity and inclusion initiatives. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-9 Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA � �..........._........................_......,.�. C�ir�ea�t�r�f ,�_...._..._......_......_......_....._,, F'a��r�ati�r�ar�d � �mm, m�mm mmm� '' F��creati�n .�, �� C.+�mmitt�� r�-a�mraaariit�Pr��ra�ra� ' d�,, �,..._..., , ,,._.......... . .._....._';r� ,,.. .,,.,. ..,,.,. .::....:. .......:.:.. �.. �,..� �.'. ...,.,.. ....,. ,,..,., �,.....:� P I n�`��'rc�� " ......._........._......._._......._.._....._.... �:��If"�.�,u ns� „., �.:.,.�,_�. �_,,,,,,,,.,.,rv_________ _____ _________ �,� ________ _ -� �,ssist�nt�a ir�ct�-r C.�rm munit��.�nt�r, �a�u�min istr�ti�r� � �fR:�r��tio�n� � �ir�d�r ��n�g�er , „��,��., �.�m�,� �m�.:� .,•-��, m.�mA .�.�,��„�,,� 4+.�,..w...:...:...:...:.... ..�...d�° , a� ��.�r.�r.�r.��i�i , � . i�ii �� .�r.�m� �o � i ,m .�, , �..,��,m ,m�, m..,��,m�, ,�,�,.i�,..��.��m��m��r..�� e��n�l Pr��ram ' R.ecre°.�ti�n "�,?'�uth�: F�mi�+ P�unici��l ,��ministrati�e .......�,�.., '....... .,.�.� �t�f�" �up�r�,+is�rr �.�r�r�iinat�r B�s,s,is,tant�, �as,sis,tant� �.�..,.m, „�m „� ��v, �A �,,.,��, m.�r„_, �.�„� ��,�m . ,�m m ,,., .��„r ��,�m m m „m. �.,, �„��, ��.�rtifi�'�h�r��utic C��rtm�nt E.��mre�g��A�'��ra,� ' � P�tunici��l �Y�!u n t��rs B u il c�in r�� R:ecr��ti�-n ��eci�Jis,t ,��sds,t��nt ��r�i�s�res, � �,s��s��is,t�nts .��r�r�i n.a�. ��..,. P r.,�. �,�,. .�� R.ecre�ti�ra ��n�! t�r �grarn'�taf� �rno�"v��d�rnt��°�ns, % .,.,...,� ....,�.,�,�.w..,.,� ��,.,�,,_,.._.,_,...._..._,...�,.�w Note: Pine Meadows staffing is provided via contractual services. Oversight is provided by the Director of Recreation and Community Programs. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-10 Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element: 5210 Administration Budget Budget Budget Request Director of Recreation and Community Programs 1 1 1 1 Administrative Manager 1 1 1 1 Municipal Assistant* 0.68 — — — Administrative Assistant** 2 1.8 1.8 1.8 Subtotal FTE 4.68 3.8 3.8 3.8 SubtotalFT/PT 4FT/2PT 4FT/2PT 3FT/iPT 3FT/1PT FY2020 FY2021 FY2022 FY2023 Element: 5220 Recreation Budget Budget Budget Request Assistant Director 1 1 1 1 Recreation Supervisor 1 1 1 1 Recreation Coordinator*** — — — 0.4 Certified Therapeutic Recreation Specialist**** 0.34 1 1 1 Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/- Subtotal FTE 2.34 3.0 3.0 3.4 SubtotalFT/PT 2FT/1PT 2FT/iPT 3FT/OPT 3FT/iPT FY2020 FY2021 FY2022 FY2023 Element: 5240 Community Center Budget Budget Budget Request Community Center Director 1 1 1 1 Youth &Family Coordinator 1 1 1 1 Department Assistant 1 1 1 1 Municipal Assistant(3, PT)* 1 — 1 1 Building Supervisor(2, PT)* 1 — 1 1 Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/- Subtotal FTE 5 3 5 5 Subtotal FT/PT 3 FT/4 PT 3 FT/0 PT 3 FT/5 PT 3 FT/5 PT . . 1 • : : • • 1 •' 1 • • • • � • *In FY2021,in light of the Community Center being closed,a number of staff were furloughed. **The incumbent in the Administrative Assistant role has requested a 4-day schedule. ***A part-time Recreation Coordinator is requested as a program improvement in FY2023. ****In FY2019,a part-time Certified Therapeutic Recreation Specialist was added to staff for the full year. In FY2021,the position was expanded to full-time. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-11 Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA Budget Recommendations: The FY2023 recommended budget for the Department of Recreation and Community Programs - comprised of four divisions: Pine Meadows Golf, Recreation, Community Center and Administrative - is $3,425,097. The recommended budget is an increase of $835,161 or 32.25% from the FY2022 budget, which anticipated a slow resumption of pre-pandemic activity levels. It should be noted that the Recreation and Community Programs Department operating budget has historically been supported solely from program fees. In FY2016, with the opening of the Community Center, the tax levy began to contribute the equivalent of the wages and benefits for the three full-time employees who are most closely involved with managing the Community Center operations and programming. This will continue in FY2023, with $242,790 being proposed in General Fund support of Community Center wages. The Community Center provides free drop-in programs and opportunities to promote social, emotional, and cognitive well-being and wellness for residents of all ages and abilities. It provides residents with a wide variety of programs that are fun, educational and life-enriching. The Community Center provides opportunities and access to all residents that are generally not supported through fees, in addition to many programs, activities and services that may require a fee. The customer service counter at the Center supports the Community Center, including the operations of the Human Services and the Recreation &Community Programs Departments, allowing for one-stop shopping for services and programs. The recommended budget for Compensation is $1,567,753, which is a $225,552 or 16.80% increase from the FY2022 budget, and reflects a return to more comprehensive programming, as well as step increases, cost-of-living adjustments, and a rate increase for Seasonal staff commensurate with the January 2022 state minimum wage increase. The recommended budget for Expenses is $1,571,240 and reflects a $323,505 or 25.93% increase from the FY2022 budget, primarily due to the introduction of new programming and the ability to resume offering a wide, diverse and accessible variety of in-person and virtual recreational programming for the community, post-pandemic. The recommended budget for the operation of the Pine Meadows Golf Course is $550,800 and reflects a net increase of $3,000 or 0.55%. The current course management contract was awarded in December 2018 for a contract period of 3 years beginning January 2019 through December 2021, with options for annual renewals through December 2023. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in (reflected in Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Community Center Furniture $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000 Communiry Center Generator $ — $ — $ — $ — $ — $ — $ — Vehicle Replacement $ 47,000 $ — $ 47,000 $ 47,000 $ — $ 47,000 $ — Part-time Recreation � Z5,000 $ 363 $ 25,363 $ 25,000 $ 363 $ Z5,363 $ — Coordinator Program Guide-Mailing& � 55,000 $ — $ 55,000 $ 55,000 $ — $ 55,000 $ — Printing FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-12 Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $ 208,859 $ 618,916 $ 509,215 $ 242,790 $(266,425) -52.32% Enterprise Funds Retained Earnings $ 375,000 $ 375,000 $ - $ 375,000 $ 375,000 -% Recreation User Charges $ 759,909 $1,062,285 $ 1,026,718 $ 1,461,752 $ 435,034 42.37% Community Center User Charges $ 372,293 $ 252,313 $ 297,655 $ 445,555 $ 147,900 49.69% Golf User Charges $ 759,738 $1,162,256 $ 756,348 $ 900,000 $ 143,652 18.99% Investment Income $ 8,176 $ 3,206 $ - $ - $ - -% . . �� •- . �• FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual Appropriation Recommended Increase Increase Compensation $1,246,075 $ 896,659 $ 1,342,201 $ 1,567,753 $ 225,552 16.80% Expenses $1,048,005 $ 892,248 $ 1,247,735 $ 1,571,240 $ 323,505 Z5.93% Debt Service $ - $ - $ - $ - $ - -% Indirect Costs(Trans.to Gen. � 269,681 $ 277,771 $ - $ 286,104 $ 286,104 -% Fund) . . �� • . .� �.. . �• FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary p�ual Actual Appropriation Recommended Increase Increase Total 5210 Administration $ 422,614 $ 367,309 $ 413,114 $ 532,078 $ 118,964 28.80% Total 5220 Recreation $ 862,440 $ 544,972 $ 1,100,745 $ 1,426,153 $ 325,408 29.56% Total 5230 Pine Meadows $ 444,270 $ 526,933 $ 547,800 $ 550,800 $ 3,000 0.55% Total 5240 Community Center $ 564,755 $ 349,692 $ 528,277 $ 629,962 $ 101,685 19.25% Indirect Costs $ 269,681 $ 277,771 $ - $ 286,104 $ 286,104 -% . . �� • . .� �.. . �• Object Code Summary �Z020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $1,245,956 $ 896,567 $ 1,342,201 $ 1,567,753 $ 225,552 16.80% Overtime 118 92 - - - -% Personal Services $I,Z46,075 $ 896,659 $ 1,34Z,201 $ 1,567,753 $ 225,55Z 16.80% Contractual Services $ 952,915 $ 802,222 $ 1,050,840 $ 1,278,350 $ 227,510 21.65% Utilities $ 49,837 $ 39,636 $ 82,850 $ 95,385 $ 12,535 15.13% Supplies $ 45,252 $ 50,389 $ 107,045 $ 133,505 $ 26,460 24.72% Small Ca ital - - 7 000 64 000 57 000 814.29% Expenses $1,048,005 $ 892,248 $ 1,247,735 $ 1,571,240 $ 323,505 25.93% Debt $ - $ - $ - $ - $ - -% Indirect $ 269,681 $ 277,771 $ - $ 286,104 $ 286,104 -% • . 11 ' . � • •1 1.• • i• • • 1• • FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-13 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section VIII: Program 6000: Human Services This section includes detailed information about the FY2023 Operating Budget & Financing Plan for Human Services. It includes: • 6100-6200 Administration; Veteran's Services; Youth and Family Services and Community Programs; and Transportation Services VIII-2 FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-1 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Mission: The Human Services Department connects Lexington residents across the lifespan to information, support and services that promote health and well being; and is responsible for managing the Lexpress bus system, Lex-Connect taxi, and other transportation initiatives. The department seeks to identify the unmet needs of our community by providing outreach and prevention services to families, seniors, veterans and youth. Budget Overview: The Human Services Department is organized to provide services and support to residents of all ages. Department Staff oversee the following divisions: Administration and Outreach, Senior Services, Youth and Family Services, Veterans'Services and Transportation Services. Since moving to the Lexington Community Center in 2015, attendance, walk-in visits, phone calls and requests for information have increased significantly. Staff from Senior Services and Youth and Family Services provide senior, youth and intergenerational programming, assessments, information and referral, short-term counseling, financial assistance, consultation on life changes, support and light case management. Veterans'services staff provide veterans in Lexington, Bedford, and Carlisle with information, connection to State and Federal benefits, and support, as well as work with colleagues to plan Town celebrations and special events that honor Veterans. Transportation Staff manage the Lexpress bus and Lex-Connect taxi, as well as provide travel consultation on other transit options. Departmental Initiatives: 1. Continue to identify and implement programming specific to diversity, equity, and inclusion, as well as participate in Town-sponsored racial justice initiatives. 2. Continue implementation of the CHNA 15 grant funded work of the Mental Health Task Force that includes collaboration with Town, School, and community stakeholders to assess and respond to community mental health needs and provide aligned approaches in regards to prevention, intervention, and critical incident response services to the Lexington Community. 3. Continue implementation of action plan based on findings and recommendations from Age Friendly needs assessment. Collaborate on Comprehensive Plan with continued participation in an advisory and advocacy capacity. 4. Begin to implement transit regionalization plan, which includes viable steps towards regionalizing transportation services as well as a funding plan. Regionalization of transit services will enhance transportation through the network effect, create more coordinated services with acceptable minimum services levels, and identify sustainable funding mechanisms to further enhance transportation for all. 5. Continue to support and promote access to mental health services through direct therapeutic services as well as through the William James INTERFACE Referral Service. FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-2 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA „�. �,m ..:_ �� . F _._.. _..._ i TCI�I'1 ��I'1��'f ?rw.,. �; . � .:�.—„�� ,� �"��t�ran�s,��r�ric�.s,� -- f � _,...µ_,..�.F..,.�.�.�. � q' C�i�trict C�ir�d�cr . ��, ,� ,�.µ , �,.� r Hu�.man '��r��ic�s P,� � „� �„ ; C�ir�d�rr r� o"� ,,, ,. � I 4 � � p�,l't—�IITI�"5r'�� ,.,,� <,��w ,,,,,, �„ ��,�i#�rr�i��arii�l�a�' � �� f�c� ��n�s��r � r . __ .,_.., _..,_ _,_ .... �imini�tratiue � � �a9 un.ir��1�.I�rl¢ ' �, ._,..., e .,.,.,. _,,..�, ,.,..,�eni�r�� ,.,,. ,.,,.,� • Pr�r�iram ""��rlu nt��r�� .,. _ ._.._ .,� �,�„ � .. .... .. �. , .. .o ; ��ni�r��r�ic�s % � �sist�ntd�ir�d�r ; � Clini�c�l� � r ` ��ransp��rt�ti�n �� f"�"��uth an�i � ` ��mmumty �J � C�ir�dcrr �'��r�a�s Yr��nar��r � �� Fa�m.�_,_��r�r^�s �,,G7utr��d��,:r�9ana��__ _ _.._ ., � ::;� .,,.__��._..... ,..:: ,_ _.... ....,,,, � � r ��rtm��rtt ; ; ��ni�r��rvic��s I Int�ms P�1ur� w -¢ �ran�m�rtati�rn ; r._, C�r�rr�irsa�tcrr � �� i�nt ^. � � ��. �� 1 .,__.,,..._..,,,_.,_......�,. .,....._..._. a . � °. _ _...._.._ .._. __ ., _.._...._,,- ..._.._ __„_,._, � � „_.._ ..._.. � .. r � , � I nt�m�s, F�e�i�t�r�� , + ��tici�n € F ` ,,,._.._____ ....._..____ , � ��ni�-r��r�ic�s '� ��`Pr�r�ram �ws�i�#�nt � FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-3 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Director of Human Services 1 1 1 1 Senior Services Director* 1 1 1 1 Assistant Director of Youth and Family 1 1 1 1 Services Clinical &Community Outreach 1 1 1 1 Manager* Senior Services Coordinator 1 1 1 1 Senior Services Nurse 0.57 0.57 0.57 0.57 Office Manager 1 1 1 1 Municipal Clerk(Part-time) 0.69 0.69 0.69 0.69 Veterans' Services District Director 1 1 1 1 Veterans' Services Officer 0.51 0.51 0.51 0.51 Transportation Services Manager** 0.80 1 1 1 Department Transportation Assistant 0.80 0.80 0.80 0.80 Registered Dietician*** PT PT PT PT Volunteer Coordinator/Program pT PT PT PT Assistant*** • . 1 1 1 1 • . ' ' : .' : .' : .' Explanatory Notes: *Two positions received title changes in FY2021 to better explain roles externally: Assistant Director of Senior Services was changed to Senior Services Director. Outreach Coordinator was changed to Clinical &Community Outreach Manager. **The Transportation Services Manager position transitioned from Z8 hours to full-time(35 hours) in FY20Z1 through a program improvement. ***The part-time temporary positions of Registered Dietician and Volunteer Coordinator/Program Assistant are fully funded by grants from the Executive Office of Elder Affairs. FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-4 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Budget Recommendations: The recommended FY2023 All Funds Human Services budget is $1,847,930 which is a $251,997 or 15.79% increase from the revised FY2022 budget. The All Funds budget includes funding from a Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund. In addition, the Towns of Bedford and Carlisle fund a portion of the Veterans'Services budget through an Intermunicipal Veterans' District agreement. The Human Services FY2023 recommended General Fund operating budget request is $1,527,421 and reflects a $249,956 or 19.57% increase from the revised FY2022 budget. The General Fund operating budget for Compensation is $717,650, and reflects a $27,176 or 3.94% increase, which reflects the cost of contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $809,771 and reflects a $222,780 or 37.95% increase, which is a net change that reflects an increase for contractually obligated Lexpress costs, as well as $200,000 to restore a one-time diversion of funds to a Lexpress operating grant in FY2022. For FY2023, funding for the William James Interface Mental Health Referral Service will be shared between the municipal and school budgets. Program Improvement Requests: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-5 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Budget Summary - General Fund Funding Sources FY2020 FY2021 FY2022 FY2023 Dollar Percent (GeneralFund) Actual Actual Estimate Projected Increase Increase Tax Levy $1,034,317 $1,127,471 $ 1,130,298 $ 1,387,945 $257,647 22.79% veteran Benefits Reimbursement $ 56,702 $ 61,498 $ 22,167 $ 14,476 $ (7,691) -34.70% TDM Allocation $ 95,000 $ 95,000 $ 95,000 $ 95,000 $ - -% Fees Lexpress Fares $ 56,642 $ 9,506 $ 30,000 $ 30,000 $ - -% . .111 . .. . .� .. . � . Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Revised Recommended Increase Increase Compensation $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ 27,176 3.94% Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $222,780 37.95% . . .�� . Program Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Revised Recommended Increase Increase Total 6110 Administration $ 194,900 $ 211,492 $ 226,584 $ 237,334 $ 10,750 4.74% Total 6140 Veterans'Services $ 85,548 $ 56,748 $ 90,048 $ 91,554 $ 1,506 1.67% Total 6150 Youth&Family � 159,566 $ 184,651 $ 206,118 $ 212,253 $ 6,135 2.98% Services Total 6170 Senior Services& � 156,245 $ 146,415 $ 192,959 $ 198,454 $ 5,495 2.85% Community Programs Tota16210Transportation � 646,403 $ 694,168 $ 561,756 $ 787,826 $226,070 40.24% Services • .111 . .. . .� .. . � . Object Code Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Revised Recommended Increase Increase Salaries&Wages $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ 27,176 3.94% Overtime - - - - - -% PersonalServices $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ 27,176 3.94% Contractual Services $ 583,248 $ 638,725 $ 548,561 $ 770,796 $222,235 40.51% Utilities $ 3,168 $ 3,266 $ 3,240 $ 3,240 $ - -% Supplies $ 21,389 $ 12,849 $ 31,690 $ 31,235 $ (455) -1.44% Small Ca ital 2 891 2 269 3 500 4 500 1 000 28.57% Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $222,780 37.95% . . .�� . FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-6 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Budget Summary - Revolving Funds* and Grants FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase EOEA Grant $ 94,762 $ 94,764 $ 94,764 $ 94,764 $ - -% Veterans Services Regional � 58,293 $ 89,671 $ 92,461 $ 95,745 $ 3,284 3.55% Funding Senior Services Revolving Fund* $ 33,638 $ 8,151 $ 75,000 $ 75,000 $ - -% MBTA Grant $ 54,080 $ 56,243 $ 56,243 $ 55,000 $ (1,243) -2.21% . .�� . . -� � � �• �- � *Revolving Funds are authorized by Town Meeting via Artic/e 9,and are not appropriated under Article 4. Appropriations Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (Non-General Fund) Actual Actual Revised Recommended Increase Increase EOEA Grant $ 89,721 $ 99,831 $ 94,764 $ 94,764 $ - -% PersonalServices $ 62,628 $ 79,391 $ 67,346 $ 68,447 $ 1,101 1.63% Expenses $ 27,093 $ 20,440 $ 27,418 $ 26,317 $ (1,101) -4.02% Veterans'Services Regional Funding $ 57,936 $ 94,177 $ 92,461 $ 95,745 $ 3,284 3.55% Personal Services $ 55,670 $ 92,952 $ 90,116 $ 93,320 $ 3,204 3.56% Expenses $ 2,266 $ 1,225 $ 2,345 $ 2,425 $ 80 3.41% Senior Services Revolving Fund Expenses $ 38,157 $ 6,469 $ 75,000 $ 75,000 $ - -% MBTA Grant-Transportation Services Expenses $ 54,080 $ 56,243 $ 56,243 $ 55,000 $ (1,243) -2.21% • . .�� . . • :• . � �.: � �• �- � .. � Budget Summary - All Funds --------------------------------------------- Appropriation Summary(All �2020 FY2021 FY2022 FY2023 Dollar Percent Funds) Actual Actual Revised Recommended Increase Increase Compensation $ 750,264 $ 808,710 $ 847,936 $ 879,417 $ 31,481 3.71% Expenses $ 732,293 $ 741,486 $ 747,997 $ 968,513 $220,516 29.48% . . .111 � 1 1 FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-7 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section IX: Program 7000: Land Use, Health and Development Department This section includes detailed information about the FY2023 Operating Budget & Financing Plan for the Land Use, Health and Development Department. It includes: • 7100-7400 Summary IX-3 • 7110 Building and Zoning IX-10 • 7120 Administration IX-14 • 7130 Conservation IX-16 • 7140 Health IX-20 • 7200 Planning IX-24 • 7300 Economic Development IX-28 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-1 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Mission: The Land Use, Health and Development Department includes those offices that manage and promote residential and commercial development in Lexington while protecting the health and safety of residents through local bylaws, regulations, and best practices, as well as State statutes and regulations, in the areas of public health, building code, zoning, economic development, wetland protection, conservation and land-use. By consolidating these various operations under the management of an Assistant Town Manager, the Town is able to further streamline code enforcement, program and policy development, and outreach and educational activities related to commercial, residential and public development. Budget Overview: The Land Use, Health and Development Department is comprised of: Building and Zoning, Conservation, Health, Planning and Economic Development. • Building and Zoning is responsible for enforcing the State building, electrical, gas and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations. • Conservation is responsible for administering and enforcing the State and local wetland protection codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town- owned conservation land, and providing outreach and education concerning natural and watershed resources. • Public Health is responsible for enforcing State and local health codes, administering health screening and vaccination programs, evaluating community health needs and developing intervention programs to prevent disease and disability. • Planninq supports the Planning Board in the administration of the Subdivision Regulations, the determination of adequacy of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits within the commercial manufacturing district, and the review of planned development district proposals that go to Town Meeting. In addition, the stafF engages in short- and long-term planning in regard to growth and development issues in Lexington, being active participants in various committees dealing with issues of transportation, affordable housing and economic development, as well as participating in regional and statewide initiatives. • Economic Development works to encourage new investment and support our local businesses. It serves as a liaison for businesses and works to address business-related issues from Center parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, supporting a visitor-based economy, and leveraging State economic development tools and resources designed to improve the business environment. The Economic Development Office manages the Visitors Center and Tourism operations. Departmental Initiatives: 1. Implement the Select Board's health and development-related goals associated with the work of the Department. 2. Implement high priority and near-term action steps and recommendations of the Comprehensive Plan Update. 3. Implement initiatives, policies and plans of the Board of Health, especially with respect to completing the dispensing of the COVID vaccine to Lexington residents and others, as required. 4. With the Engineering Division, support the community input on the Bedford Street/Hartwell Avenue 25% design development. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-3 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA ��. �.�... .... �� .... ..., � � A:.s��R��r�ttr�fi�rw�^n�E�r��em .�� r B��Il�v�en� � ...,�e4rraimwsmr�tew+� ..... ....... 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Pvd�n�a>r � � �a�ewcY i�r��z,r � �B��krt��dsra B��mr �r�� csri�Inr�..�. ��PY�ard��,.�..��,. ,,.. .,.. .�� ..�,� ��,naa � . ..�m. � � � � �r�rta�rs Visa`t¢rrs��ntt�r s¢�wff,-, � � , I � � , � , , � � _............._ Y�.. ................ ........ .......... � �......�.. �.....� P�al��c�4eal�iv B�d�r� ��olaSirv�fn��et�rr� .� �`P��re��1�q.�atrav�+�t Lukr�rtts�Btac��rvd �1 � � ;��a�a�nt � �afial��r�rr S��d`f � .. . . . . .. .. . �,, ....P�u�er tlsa ru�%��* I ro�,e aterrs �.Za�oaiaw�Ero�zrr��rrrer�e R�rt�vnrn¢��t�m � • FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-4 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Assistant Town Manager 1 1 1 1 Administrative Assistant 1 1 1 1 Administration Dept Office Manager 1 1 1 1 Administration Dept Assistants 4 4 4 4 Economic Development Director 1 1 1 1 Economic Development Coordinator 1 1 1 1 Visitor Services Manager 1 1 1 1 Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75 Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Liberty Ride Coordinator 0.7 - - - Liberry Ride Guides Seasonal Seasonal Seasonal Seasonal Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Planning Dept. Assistant 1 1 1 1 Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.25 0.25 0.25 0.25 Land Management Interns Seasonal Seasonal Seasonal Seasonal Public Health Director 1 1 1 1 Assistant Public Health Director* - - 1 1 Public Health Agents* 1 2 1 1 Public Health Nurse** 0.6 0.6 0.6 1 Building Commissioner 1 1 1 1 Asst Building Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspectors 1 1 1 1 Part-time Electric Inspector*** 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector*** 0.14 0.14 0.14 0.14 Part-time Building Inspector*** 0.38 0.38 0.38 0.58 . . . . . . . �. . �. .. . . � . . . . Explanatory Notes: *A second Health Agent was funded in FY2021 via a program improvement. They were later reclassified to an Assistant Health Director. **The full-time Public Health Nurse is shared between Lexington (.6)and Belmont(.4)per Nursing Services Agreement executed in FY2009. A program improvement in FY2023 seeks to reassign the position to Lexington on a full-time basis. ***The hours budgeted for part-time inspectors are filled by multiple individuals,as available. The FY2023 increase supports expanded responsibilities of the division,particularly for short-term rentals and expanded commercial developments. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-5 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Land Use, Health and Development Department budget, inclusive of the General Fund operating budget, the Liberty Ride, Visitor Center, Residential Engineering Review and Health Program Revolving Funds, is $3,201,078, which is a $111,328 or 3.60% increase from the FY2022 budget. The FY2023 recommended Land Use, Health and Development General Fund operating budget is $2,792,613 which is a $98,624, or 3.66% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $2,338,226 and reflects a $166,974 or 7.69% increase, which funds contractually obligated step increases, as well as a program improvement to make the public health nurse a full-time position in Lexington. Compensation also reflects the transfer of the Visitors Center manager from the Visitors Center Revolving Fund to the General Fund, partially offset by transferring the Battle Green Guides to the Visitors Center Revolving Fund, and more fully offset by a reduction in expenses to support the Visitors Center. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $454,387 and reflects a decrease of $(68,350) or (13.08)%, which is a net change that reflects shifting $74,000 in ongoing support for the Visitors Center to Compensation at Economic Development, removing $19,500 in scanning costs from the Building and Zoning and Conservation budgets, and increasing support for professional development at both Health ($7,000) and Economic Development ($7,000), as well as increasing Marketing ($5,000) and Advertising ($2,000) at Economic Development to support the town's promotional efforts for the 250th celebration, and $5,000 for a program improvement to reprint brochures for ACROSS Lexington. The FY2023 recommended budget for the Residential Engineering Review, Health Program, Liberry Ride, and Visitor Center revolving funds is $506,065, an increase of$1Z,704 or 2.57%, which reflects ongoing adjustments as the Visitors Center continues to adapt to pandemic operations in their permanent location. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended ACROSS Lexington Brochures $ 5,000 $ — $ 5,000 $ 5,000 $ — $ 5,000 $ — Increase Public Health Nurse to � 34,681 $ 1,503 $ 36,184 $ 34,681 $ 1,503 $ 36,184 $ — Ful I-time Senior Planner $ 90,000 $ 17,709 $ 107,709 $ — $ — $ — $ 107,709 Visitors Center Assistant � 57,538 $ 17,239 $ 74,777 $ — $ — $ — $ 74,777 Manager(PT to FT) FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-6 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $ (709,547) $(1,084,948) $ 901,089 $ 564,513 $(336,576 -37.35 % TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - - % Center Impr. District Stab. Fund $ 27,000 $ - $ - $ - $ - - % Fees&Charges Departmental Fees $ 80,873 $ 70,022 $ 49,200 $ 76,900 $ 27,700 56.30 % Licenses&Permits $2,711,117 $3,213,684 $ 1,697,700 $ 2,105,200 $407,500 24.00 % • . 11 'll � •• •.� • � �• � . �� Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Compensation $1,828,944 $1,903,721 $ 2,171,252 $ 2,338,226 $166,974 7.69 % Expenses $ 3Z6,499 $ 341,037 $ 52Z,737 $ 454,387 $(68,350) -13.08 % • . �� . Level-Service Requests �2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Total 7110 Building&Zoning $ 609,689 $ 561,393 $ 640,862 $ 644,673 $ 3,811 0.59 % Total 7120 Administration $ 429,696 $ 431,375 $ 553,500 $ 569,150 $ 15,650 2.83 % Total 7130 Conservation $ 214,574 $ 197,387 $ 255,027 $ 253,882 $ (1,145) -0.45 % Total 7140 Health $ 252,755 $ 301,634 $ 400,951 $ 457,870 $ 56,919 14.20 % Total 7200 Planning $ 323,020 $ 375,185 $ 434,992 $ 446,240 $ 11,248 2.59 % Total 7300 Economic � 325,708 $ 377,784 $ 408,657 $ 420,798 $ 12,141 2.97 % Development . . �� - - . Object Code Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $1,816,122 $1,887,074 $ 2,136,687 $ 2,303,212 $166,525 7.79 % Overtime 12 822 16 648 34 565 35 014 449 1.30 % Personal Services $I,SZ8,944 $1,903,721 $ 2,171,Z5Z $ Z,338,Z26 $166,974 7.69 % Contractual Services $ 180,715 $ 239,506 $ 374,526 $ 378,676 $ 4,150 1.11 % Utilities $ 10,062 $ 10,674 $ 13,111 $ 13,561 $ 450 3.43 % Supplies $ 135,723 $ 90,856 $ 135,100 $ 62,150 $(72,950) -54.00 % Small Ca ital - - - - - - % Expenses $ 326,499 $ 341,037 $ 522,737 $ 454,387 $(68,350) -13.08 % . . �� . FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-7 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Budget Summary - Revolving Funds FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Residential Engineering Review � - � 57,600 $ 57,600 $ 57,600 $ - - % Revolving Fund Health Programs Revolving � 22,654 $ 21,342 $ 45,000 $ 45,000 $ - - % Fund Lab Animal Permits Revolving � _ � - � 40,000 $ 40,000 $ - - % Fund Liberty Ride Revolving Fund $ 125,800 $ 790 $ 104,000 $ 104,000 $ - - % Visitor Center Revolving Fund $ 39,309 $ 74,242 $ 247,000 $ 260,000 $ 13,000 5.26 % . . �� -�� . .�� . .�� *Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated under Artide 4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (Revolving Funds) Actual Actual Appropriation Recommended Increase Increase 7110-Residential Engineering Review Expenses $ - $ - $ 57,600 $ 57,600 $ - - % 7140-Health Programs Expenses $ 45,719 $ 27,352 $ 45,000 $ 45,000 $ - - % 7140-Lab Animal Permits Expenses $ - $ - $ 40,000 $ 40,000 $ - - % 7320-Liberty Ride $ 139,510 $ - $ 104,000 $ 104,000 $ - -% Compensation $ 41,715 $ - $ 14,000 $ 14,000 $ - - % Expenses $ 97,795 $ - $ 90,000 $ 90,000 $ - - % 7340-Visitor Center $ 44,359 $ 59,470 $ 246,761 $ 259,465 $12,704 5.15% Compensation $ 18,459 $ 26,501 $ 138,541 $ 114,750 $(23,791) (17.17)% Expenses $ 25,899 $ 32,970 $ 108,220 $ 144,715 $ 36,495 33.72 % . . �� - . �. �. �� Budget Summary - All Funds --------------------------------------------- Appropriation Summary(All �2020 FY2021 FY2022 FY2023 Dollar Percent Funds) Actual Actual pppropriation Recommended Increase Increase Compensation $1,889,118 $1,930,222 $ 2,323,793 $ 2,466,976 $143,183 6.16 % Expenses $ 495,913 $ 401,359 $ 765,957 $ 734,102 $(31,855) -4.16 % . 11 'II � � 1 1:• 1 1 1 .1 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-8 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA Mission: The Building and Zoning Division is a regulatory function with the goal of protecting the health and safety of residents. This role is fulfilled through the enforcement of building, zoning and land use regulations. Budget Overview: The Building and Zoning Division enforces state building, electrical, plumbing, gas and mechanical codes, Architectural Access Board Regulations and local zoning bylaws. Staff, comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors, Electrical Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review construction drawings and specifications, issue permits, inspect new construction, conduct periodic inspections of restaurants, day care centers, schools, religious institutions, museums, places of public assembly and multi-family housing, and levy fines or prosecute when necessary to maintain code compliance. Division Initiatives: 1. Continue the efforts to improve and administer the online permitting system, helping applicants obtain their permits. The ViewPoint Cloud permit system requires all building, zoning, electrical, plumbing and gas permits to be applied for electronically. This permitting system allows applicants to do much of their work from their office or home, thereby saving time and money from having to visit the Town ofFices. 2. Scan all the historical building, wiring, plumbing and gas permit records. 3. Permit, inspect, monitor and ensure code compliance for the first high-rise building constructed in Lexington at 440 Bedford Street. This building is 120 feet tall and will be a major construction project in a highly visible and congested area of town. 4. Add capacity to perform more inspections to the current work load of the Building Inspectors. This will be for the review, permitting, inspection and enforcement of the new Short-Term Rental zoning bylaw; the proposed fence/wall zoning bylaw; as well as the recently approved noise construction limits. This is supported by the addition of 52 days of funding for per diem inspectors. 5. Assist the planning office in amending the zoning bylaw to address heights and setbacks of walls and fences in residential districts. 6. Support the Town's efforts to Increase the building permit fees for commercial construction from $12 per thousand to $15 per thousand. If increased, the high-rise building at 440 Bedford street alone, would increase revenue about $100,000. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-10 Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA ��t�r�� ^r�u �1�,rm�,��r�' f��°�1��I�im��iA�t �mff'iie�I�I�i�r-��u�r- � ��ic��I��rr�� I ��p��rma�� i�t;�r�t� ��ieldier�� r�rmm��s i�a�r��i� � �,w ��,i�1t�r�t�a�i�di�,� ��r��Ar��Er�f`v��n�i1t �luir�mbi�s��a;s ��+i��wr�ia�i�v�-�r �l�e��r�� Gi��ect�rs I�upirl;�urr�I�,a��a�� ,��r°�ii�,i�st.ra�a�nr Illn:��°�ars Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Building Commissioner 1 1 1 1 Asst. Bldg. Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspector 1 1 1 1 Part-time Electric Inspector* 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector* 0.14 0.14 0.14 0.14 Part-time Building Inspector* 0.38 0.38 0.38 0.58 . . . . . . . . •. • . ' . ' . ' . ' . ' *The hours budgeted for part-time inspectors are filled by multiple individuals,as available. The FY2023 increase supports expanded responsibilities of the division,particularly for short-term rentals and expanded commercial developments. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-11 Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Building and Zoning budget is $702,273 a $3,811 or 0.55% increase from the FY2022 budget. The FY2023 recommended General Fund Building and Zoning budget is $644,673 a $3,811 or 0.59% increase from the FY2022 budget. The recommended budget for Compensation is $610,583 and reflects a $18,311, or 3.09% increase, which is due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $34,090 and reflects a decrease of$(14,500) or (29.84)% from FY2022, due to removal of a scanning budget item that will be undertaken via other available funds. Program Improvement Requests: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-12 Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $(2,096,778) $(2,616,550) $ (1,046,838) $ (1,443,027) $ (396,189) 37.85% Directed Funding Departmental Fees $ 12,210 $ 16,170 $ 12,500 $ 12,500 $ - -% Licenses and Permits $ 2,694,257 $ 3,161,772 $ 1,675,200 $ 2,075,200 $ 400,000 23.88% . . � : � . . . . . .�• �� : � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual Appropriation Recommended Increase Increase Compensation $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ 18,311 3.09% Expenses $ 27,355 $ 23,473 $ 48,590 $ 34,090 $ (14,500) -29.84% . . � : � . . . . � .�• .:• • .�� :. � .. FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary p�ual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 577,238 $ 532,287 $ 585,933 $ 604,161 $ 18,228 3.11% Overtime 5 096 5 633 6 339 6 422 83 1.31% Personal Services $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ 18,311 3.09% Contractual Services $ 5,444 $ 15,329 $ 36,640 $ 22,140 $ (14,500) -39.57% Utilities $ 5,635 $ 5,983 $ 6,800 $ 6,800 $ - -% Supplies $ 16,275 $ 2,161 $ 5,150 $ 5,150 $ - -% Small Capital $ - $ - $ - $ - $ - -% Expenses $ 27,355 $ 23,473 $ 48,590 $ 34,090 $ (14,500) -29.84% . . � : � . . . . . .�• �� : � Budget Summary - Revolving Funds*-------------------------------------• FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources � Increase Increase Actual Actual Estimate Pro ected Residential Engineering Review $ - $ 57,600 $ 57,600 $ 57,600 $ - -% . � - . .�� .�� .�� *Revolving Funds are authorized by Town Meeting via Artic/e 9,and are not appropriated under Article 4. Appropriation Summary FYz020 FY2021 FY2022 FY2023 Dollar Percent (Revolving Funds) Actual Actual Appropriation Recommended Increase Increase 7110-Residential Engineering Review Revolving Fund Expenses $ - $ - $ 57,600 $ 57,600 $ - -% . � . .�� .�� Budget Summary - All Funds ----------------------------------------------� Appropriation Summary �2020 FY2021 FY2022 FY2023 Dollar Percent (All Funds) Actual Actual Appropriation Recommended Increase Increase Compensation $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ 18,311 3.09% Expenses $ 27,355 $ 23,473 $ 106,190 $ 91,690 $ (14,500) -13.65% . . 1 : . .1• .:• . .•: '. 1 1 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-13 Program: Land Use, Health and Development Department 7120 Administration Town ofLexington, MA Mission: To develop comprehensive regulatory and technical assistance services to town residents and commercial entities transacting development business with the Town. Budget Overview: Administration provides management oversight and administrative support to the Building and Zoning, Health, Conservation, Planning and Economic Development Offices and to the numerous boards and commissions, including the Zoning Board of Appeals and Historic Districts Commission, and coordinates their daily operations. The staff, comprised of an Assistant Town Manager, an Office Manager, Administrative Assistant and four Department Assistants, schedules and coordinates hearings, prepares legal notices, sets agendas, processes applications and permits, inputs data into Access databases, maintains files, circulates petitions among Town boards and officials, prepares meeting notices, agendas and minutes, determines and notifies abutters, communicates with the public, attends meetings, performs payroll and accounts payable functions, makes daily deposits, and files all final documentation. The Assistant Town Manager for Development position oversees all operations of the six divisions within the Land Use, Health and Development Department. Division Initiatives: 1. Direct the Department in support of the Select Board goals specifically focused on public health, land and real property, housing and economic development and planning, as assigned by the Town Manager. 2. Improve online information on Department initiatives and boards and committees supported by the Department. 3. Improve the availability of information about Department initiatives, permit processes, and opportunities for public engagement. �� M ! �s��i��r�'�T�+�r,r� ,P°��^��r ��ar ��U��rrm�iu�t .��ra�iir�i��tra�i�� ,'�,s�li��a�it. �fir��1�9�r�� e��,�r�� s�i�t;�nxs Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Assistant Town Manager 1 1 1 1 Administrative Assistant 1 1 1 1 OfFice Manager 1 1 1 1 Department Assistants 4 4 4 4 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-14 Program: Land Use, Health and Development Department 7120 Administration Town ofLexington, MA Budget Recommendations: The recommended FY2023 General Fund budget for the OfFice of Administration is $569,150, an increase of$15,650 or 2.83% from the FY2022 budget. The General Fund operating budget for Compensation is $514,050 and reflects an increase of$10,850 or 2.16% for contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $55,100 and reflects a net increase of $4,800 or 9.54%, which incorporates adjustments to reflect actual expenditures as $5,000 for a program improvement to reprint ACROSS Lexington brochures. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared NOt Description Expenses Expenses) Requested Expenses Expenses) Total Recommended ACROSS Lexington Brochures $ 5,000 $ - $ 5,000 $ 5,000 $ - $ 5,000 $ - Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $ 418,496 $ 423,275 $ 539,800 $ 547,750 $ 7,950 1.47% Directed Funding Departmental Fees $ 11,200 $ 8,100 $ 13,700 $ 21,400 $ 7,700 56.20% . . � �. . . �� . � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary pctual Actual Appropriation Recommended Increase Increase Compensation $ 415,527 $ 414,009 $ 503,200 $ 514,050 $ 10,850 2.16% Expenses $ 14,169 $ 17,366 $ 50,300 $ 55,100 $ 4,800 9.54% . � �. . �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 410,923 $ 406,987 $ 490,539 $ 501,225 $ 10,686 2.18% Overtime $ 4,604 $ 7,022 $ 12,661 $ 12,825 $ 164 1.30% PersonalServices $ 4i5,527 $ 4i4,009 $ 503,200 $ 5i4,050 $ i0,850 2.i6% Contractual Services $ 8,746 $ 11,165 $ 43,200 $ 46,700 $ 3,500 8.10% Utilities $ 614 $ 940 $ 600 $ 900 $ 300 50.00% Supplies $ 4,809 $ 5,261 $ 6,500 $ 7,500 $ 1,000 15.38% Small Ca ital $ - $ - $ - $ - $ - -% Expenses $ 14,169 $ 17,366 $ 50,300 $ 55,100 $ 4,800 9.54% • . � �. . . �� . � FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-15 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Mission: To protect the health and safety of Town residents through education about and regulation of and management of natural areas and wetlands. Budget Overview: The Conservation Division provides administration, interpretation and enforcement of all applicable State laws and Local codes; counsel, guidance and education to the public on environmental issues; research and reports on relevant issues for the Conservation Commission meetings to aid the Commission in key decision making; enforcement of permit conditions through construction inspections; management of conservation areas and the Land and Watershed Stewardship Program. The Conservation Director manages and supervises the Conservation staff and operations and, along with the Conservation Stewardship Coordinator, performs administrative, supervisory, professional and technical work in connection with managing and directing comprehensive environmental programs. Division Initiatives: 1. Continue efforts to provide for a comprehensive online records management program for conservation historical records via the Laserfiche Document Imaging Software. 2. Plan for and implement enhanced public outreach and programming to protect, preserve, and promote Lexington's natural resources. 3. Complete the Open Space and Recreation Plan Update (FY2022 CPA) and implement goals, objectives and priorities established in Year 1 of the Seven Year Action Plan. 4. Onboard a new community garden coordinator volunteer and provide a comprehensive orientation and training program. 5. Finalize and record Conservation Restrictions for all CPA conservation land acquisitions. 6. Plan for and acquire open space parcels as prioritized by the Conservation Commission. 7. Implement the numerous conservation land management and stewardship prioritized projects, including Daisy, Willard's Woods,and West Farm meadows preservation, Parker Meadow Universal Accessible Trail Construction (FY2021 and FY2022 Supplemental CPA), Wright Farm Conceptual Site Access Design and Parking (FY2021 CPA), and Willard's Woods Accessible Improvements Design and Engineering (FY2020 CPA). FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-16 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA �,��i�;��r��T-c��r� �1�na�er� ��r I��w�edc��rr7en� �W Qrffi�,e.halarn��r__...... t �hlffi�;��f'Larnd IJ;� ' �. � �., �,�.�,.,, �� ...� ......,. d��a rkrrn�mt �4��i,�arn�� , .... a.._ ,...,�,�. .... ........ .,..,�... � �mr�ra�akir�m , ,�. �Crt��m,ss�r�^aki�+�m dir�<��r C�rm rr�is�i o� � �...�„ . ..., � � �.._._._...._._�. _„ � �,�,,,.... „�..,,,.� � �..._ _...._._._..�..._.,� C�r��r�axia�r� Lar�d�J:� �o�o�r�im��r Rar��r �M,,.�M,,,,�m��,.,��„�.�m��„�.�,��,��„�.�m..,��,��„��„��„��ua �,,�.�m��„�.�m��,.,��„�.�m��„�.��„�.�m��„�.�m�m�„�.��- Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.26 0.26 0.26 0.26 Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal • . . . . . . . . . • . � • • • • FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-17 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Budget Recommendations: The recommended FY2023 General Fund Conservation budget is $253,882, a decrease of$(1,145) or (0.45)% from the FY2022 budget. This includes a $3,855 or 1.75% increase in compensation to reflect contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses reflect a decrease of$(5,000), or (14.19)%, due to removal of a scanning budget item that will be undertaken via other available funds. Program Improvement Requests: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-18 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 211,274 $ 184,635 $ 252,027 $ 250,882 $ (1,145) -0.45 % Directed Funding Fees $ 3,300 $ 12,752 $ 3,000 $ 3,000 $ - - % . � . . � � Appropriation FY2020 FY2021 FY2022 FY2023 Dollar Percent Summary Actual Actual Appropriation Recommended Increase Increase Compensation $ 192,861 $ 171,404 $ 219,780 $ 223,635 $ 3,855 1.75 % Expenses $ 21,713 $ 25,983 $ 35,247 $ 30,247 $ (5,000) (14.19)% . 1 . - . 1 1 Object Code FY2020 FY2021 FY2022 FY2023 Dollar Percent Summary Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 191,510 $ 169,673 $ 216,701 $ 220,516 $ 3,815 1.76 % Overtime 1 351 1 731 3 079 3 119 40 1.30 % PersonalServices $ 192,861 $ 171,404 $ 219,780 $ 223,635 $ 3,855 1.75 % Contractual Services $ 11,309 $ 19,972 $ 26,636 $ 21,436 $ (5,200) -19.52 % Utilities $ 2,389 $ 2,191 $ 2,911 $ 3,061 $ 150 5.15 % Supplies $ 8,015 $ 3,820 $ 5,700 $ 5,750 $ 50 0.88 % Small Ca ital $ - $ - $ - $ - $ - - % Expenses $ 21,713 $ 25,983 $ 35,247 $ 30,247 $ (5,000) -14.19 % . � . . � � FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-19 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health OfFice is to prevent disease and promote wellness in order to protect and improve the health and quality of life of its residents, visitors and workforce. Budget Overview: The Health Office manages disease prevention and surveillance programs designed to protect the health of the community. Programs include but are not limited to public health education, infectious disease surveillance and case investigation activities, oversight and enforcement of all state and local community health and environmental health regulations, mosquito-borne disease prevention efforts, public vaccination clinics, and public health emergency planning and response efforts. The Health Office staff is comprised of the Health Director, an Assistant Health Director, a Health Agent, and a part-time Public Health Nurse. Division Initiatives: 1. Continue to perform all required activities regarding Covid-19 and to offer services such as testing, tracing, education, data collection and analysis, and vaccine. 2. Review local Board of Health regulations, and update as necessary, to coincide with current State and Federal regulations,standards and best practices, including tobacco, body art and food. Research and finalize local regulations regarding the care and use of laboratory animals. 3. Continue to enhance customer service satisfaction and improve staff efficiency by updating Board of Health permit applications in ViewPoint Cloud, with particular focus on the following record types: retail food, temporary food, mobile food, food plan review, public swimming pool, rDNA, Animal Keeping and Recreational Camps for Children. Begin to implement field inspection capacity with a new software system. 4. Continue to respond to all inquiries, complaints, and concerns from the public and staff in a timely fashion. Perform routine inspections to ensure compliance with state and local regulations. 5. Continue to work with Region 4AB to improve regional collaboration for Preparedness and with Region 4A to strengthen the Medical Reserve Corps. (MRC) in volunteer recruitment, training, deployment and retention. 6. Continue to update and exercise shelter plans, develop shelter intake and medical triage forms, and develop a checklist for environmental health risk management in shelters. 7. Engage and convene community partners to broaden public health preparedness planning efforts to include people with disabilities and considerations for access and functional needs in the scope of EDS and shelter plans in accordance with Massachusetts Department of Public Health (MDPH) guidance. 8. Continue to serve as a local resource for public health education and outreach on the impacts of climate change on health. Collaborate with the Sustainability Director. 9. Continue to provide flu shots to the pubic utilizing the most reasonable and safe methods including drive through clinics and at various locations. Evaluate and implement ways to expand our vaccine program to include all recommended adult and pediatric vaccines. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-20 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA ,.w..........w............................................................. �r......_......._...._.._...._........._...._...._...._...._...._. ��i.��Can:�:T��+�n �lan��er�� c��w�ed ca�n�r�rr�: d ,.�.w.._...._..____.._...._..._...._._._._.____.,, �,r_....._...._.._...._........._...._.._,...M„ ��ffi�;�P�a�a��r- ' Chf f i�;e a�f'La rrvd U,� �. , �,� � ... ...,��-r Q-�p�a rt.��m t ��i�ae�� ,..,. ��,air�;,.ry __--__-�:;�� B.o��rd v:Hf.�.,�..., � ..._„,o � F#�atk:F� � �,�°�r ,.... ,,.... eal�M _.__.._..__.�.��n.�x�..._._... , �,��;�am��a�� 'whli�;H�aI�M I�wr� HeaI�M aire-�ka�r .�r,�, ,..�, �' ,.,�, ,..�. . .,�, ,.,� ,..�, ,.,�,,.,,,� �.,.,��,.,m.,.,.,��,.,�n, � �.�y � HeaYkM�-�mt °�,„„„n,,,,,,,,,,.�m.�m.�m.mn,,,,,,,,,.�m.� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Public Health Director 1 1 1 1 Public Asst. Health _ — 1 1 Director* Public Health Agent* 1 2 1 1 Public Health Nurse** 0.6 0.6 0.6 1.0 . . . . . � � � . . . . . �. *In FY2021,a second Health Agent was funded via a program improvement. During that year,one of the Health Agents was reclassified to Assistant Health Director. **The full-time Public Health Nurse is shared between Lexington (.6)and Belmont(.4) per Nursing Services Agreement executed in FY2009. A program improvement in FY2023 seeks to reassign the position to Lexington on a full-time basis. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-21 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA Budget Recommendations: The recommended FY2023 All Funds Health budget inclusive of the General Fund operating budget and the Health Program Revolving Fund, which funds health clinics, is $542,870. The recommended budget is a $56,919 or 11.71% increase from the FY2022 budget. The FY2023 recommended Health General Fund operating budget is $457,870, which is a $56,919 or 14.20% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $359,570 and reflects a $48,169 or 15.47% increase, which funds the cost of contractually obligated step increases and salary increases. The General Fund operating budget for Expenses is $98,300 and reflects a $8,750 or 9.77% increase, which reflects a $1,500 decrease in staff mileage and travel expenses. The FY2023 Health Programs Revolving Fund is recommended at $45,000 which is level-funded from the FY2022 authorization. First authorized in FY2021, a revolving fund for Lab Animal Permits is recommended at $40,000 to handle inspections for an increasing number of lab animals in the commercial and industrial properties in town. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Increase Public Health Nurse to � 34,681 $ 1,503 $ 36,184 $ 34,681 $ 1,503 $ 36,184 $ — Ful I-time FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-22 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 235,895 $ 249,721 $ 378,451 $ 427,870 $ 49,419 13.06% Directed Funding Permits $ 16,860 $ 51,912 $ 22,500 $ 30,000 $ 7,500 33.33% . -� � �� Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Compensation $ 207,852 $ 267,494 $ 311,401 $ 359,570 $ 48,169 15.47% Expenses $ 44,903 $ 34,140 $ 89,550 $ 98,300 $ 8,750 9.77% . -� � �� . � . . �� Object Code Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 206,941 $ 267,144 $ 309,631 $ 357,777 $ 48,146 15.55% Overtime 910 350 1770 1793 23 1.30% Personal Services $ 207,852 $ 267,494 $ 311,401 $ 359,570 $ 48,169 15.47% Contractual Services $ 43,273 $ 32,526 $ 80,500 $ 89,250 $ 8,750 10.87% Utilities $ 1,102 $ 960 $ 2,800 $ 2,800 $ - -% Supplies $ 529 $ 654 $ 6,250 $ 6,250 $ - -% Small Ca ital $ - $ - $ - $ - $ - -% Expenses $ 44,903 $ 34,140 $ 89,550 $ 98,300 $ 8,750 9.77% . . �� - � �� • : � ��, Budget Summary - Revolving Funds* Funding Sources FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Health Programs Revolving � 22�654 $ 21,342 $ 45,000 $ 45,000 $ - -% Fund Lab Animal Permits Revolving � _ � - � 40,000 $ 40,000 $ - -% Fund . �� - �� *Revolving Funds are authorized by Town Meeting via Artic/e 9,and are not appropriated under Artide 4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (Revolving Funds) Actual Actual Appropriation Recommended Increase Increase 7140-Health Programs Revolving Fund Expenses $ 45,719 $ 27,352 $ 45,000 $ 45,000 $ - -% 7140-Lab Animal Permits Revolving Fund Expenses $ - $ - $ 40,000 $ 40,000 $ - -% . �� - �� Budget Summary - All Funds -------------------------------------------- Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (All Funds) Actual Actual Appropriation Recommended Increase Increase Compensation $ 207,852 $ 267,494 $ 311,401 $ 359,570 $ 48,169 15.47% Expenses $ 90,622 $ 61,492 $ 174,550 $ 183,300 $ 8,750 5.01% . . �1 - i :. 1 . • FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-23 Program: Land Use, Health and Development Department 7200 Planning Town ofLexington, MA Mission: The Planning Office helps residents envision and work toward a community that serves the needs of all its citizens and to manage growth and change. The Planning Office provides staff assistance to the Planning Board, helps to administer the Zoning Bylaw and reviews development permit applications for residential and commercial projects. Budget Overview: The Planning Office supports the Planning Board in the administration of the Subdivision Regulations, the adequacy determinations of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits, as well as reviewing zoning amendments and planned development district proposals that go to Town Meeting. In addition, the staff engages in short- and long-term planning regarding growth and development issues in Lexington, actively participants in various committees dealing with transportation, affordable housing, economic development, as well as regional and statewide initiatives. The planning staff participates on the Development Review Team, the Economic Development Advisory Committee, the Housing Partnership Board, the Transportation Safety Group, Parking Management Group, Transportation Forum, the HOME Consortium, and the Boston Metropolitan Planning Organization. Division Initiatives: 1. Implement Lexington's updated Comprehensive Plan (LexingtonNext), which will guide future land development and preservation activities over the next 2, 5, 10-years, and beyond. 2. Assemble and support the Planning Board's Annual Work Plan to ensure alignment with Lexi ngton Next. 3. Establish an expedited, transparent, and engaging permitting process that is clear and consistent for all projects. 4. Collaborate with members of the Land Use, Health, and Development (LUHD) Department and other staff members to plan and execute short- and long-term planning initiatives. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-24 Program: Land Use, Health and Development Department 7200 Planning Town ofLexington, MA ��s��t�c�w�n �^l�r��r f�r C��Il��r��n� ��a��m��r��- ��a�� ICb�p��Yrw�au�� S��iiyt��mit� P�d�rcrm�wm��l�urcr�c�t�au� , � iF'9�nnrr��u.�r•o� A,�s�ast�u�N Pl�m�in�� Il�amm��v Pll�rrrr�mn� Cuir��ek�r fJ�Ila�mkrri�aaR��auat��n Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Administrative Assistant 1 1 1 1 � . . . � . . FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-25 Program: Land Use, Health and Development Department 7200 Planning Town ofLexington, MA Budget Recommendations: The FY2023 recommended General Fund Planning Office budget is $446,240, which is an increase of $11,248 or 2.59% from the FY2022 budget. The General Fund operating budget for Compensation is $368,890 and reflects a $11,248 or 3.15% increase from the FY2022 budget, due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $77,350 and is level-funded from FY2022. A warrant article requests $75,000 for implementation of LexingtonNEXT, the long-term plan which is due to be completed early in 2022. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits dnd (reflected in TOtal dnd (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Senior Planner $ 90,000 $ 17,709 $ 107,709 $ — $ — $ — $ 107,709 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-26 Program: Land Use, Health and Development Department 7200 Planning Town ofLexington, MA Budget Summary Funding Sources �z020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $ 268,858 $ 342,185 $ 414,992 $ 406,240 $ (8,752) -2.11% Directed Funding Fees $ 54,163 $ 33,000 $ 20,000 $ 40,000 $ 20,000 100.00% • 11 � 1 1 •• •� •� •, Appropriation FY2020 FY2021 FY2022 FY2023 Dollar Percent Summary Actual Actual Appropriation Recommended Increase Increase Compensation $ 291,624 $ 339,806 $ 357,642 $ 368,890 $ 11,248 3.15°/o Expenses $ 31,396 $ 35,379 $ 77,350 $ 77,350 $ - -% . 11 . 1 1 '. '1 Object Code Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 291,017 $ 339,028 $ 349,848 $ 360,995 $ 11,147 3.19% Overtime 608 778 7 794 7 895 101 1.30% Personal Services $ 291,624 $ 339,806 $ 357,642 $ 368,890 $ 11,248 3.15% Contractual Services $ 29,643 $ 33,283 $ 72,850 $ 72,850 $ - -% Utilities $ 322 $ 600 $ - $ - $ - -% Supplies $ 1,431 $ 1,497 $ 4,500 $ 4,500 $ - -% Small Ca ital $ - $ - $ - $ - $ - -% Expenses $ 3i,396 $ 35,379 $ 77,350 $ 77,350 $ - -% • 11 � 1 1 •• •� •� •� FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-27 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA Mission: The Economic Development Office works to encourage new investment and support for our local businesses - big and small. A strong local business environment is a critical component of a healthy and sustainable community, creating places to eat and shop, as well as opportunities for employment and added revenue to support local services. To that end, the Economic Development Office serves as a liaison for businesses and works to address business-related issues from parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, and leveraging State economic development resources. The Economic Development Office also cultivates and maintains relationships with State-level partners for business development, tourism, and infrastructure investment opportunities. The Economic Development Office works to leverage economic opportunities from tourism through the operations of the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our role in American history attracts many thousands of visitors to Lexington each year. These visitors help to support our local businesses which contributes to our community's overall economic sustainability. Budget Overview: The Economic Development budget is divided into three elements: the Economic Development Office, the Liberty Ride Trolley Tour Program, and the Visitors Center Operations. The Economic Development OfFice is tasked with strengthening the commercial tax base, providing services to existing and prospective businesses, and overseeing tourism functions and staff. The Economic Development Office works on initiatives with input from the Economic Development Advisory Committee, the Lexington Center Committee, and the Tourism Committee. The Liberty Ride is a trolley tour of Lexington and Concord which also serves as the only transportation link to the area's historic sites. As a revolving fund, the Liberty Ride is self-funded through ticket sales. Due to the pandemic, the Liberry Ride did not operate during 2020, and operated a limited schedule in 2021. Since the current trolley contract expires in March 2022, operations will need to adapt to a new contract. The Visitors Center serves as gateway for over 120,000 people who come to visit Lexington every year. As a revolving fund, the Visitors Center operates with revenue generated from gift shop retail sales to offset costs. The construction of the new Visitors Center was completed and opened to the public in Spring 2020. Unfortunately, operations in 2020 and 2021 were hampered due to the pandemic. Division Initiatives: Economic Development Office 1. Ensure long-term viability of Lexington businesses in light of the COVID-19 Pandemic and changing retail environment. 2. Implement next steps from the Local Rapid Recovery Plan recommendation to improve East Lexington Business Corridor. 3. Launch a new Tourism Website. Tourism/Visitor Activities 1. Expand programs & retail operations in the Visitors Center. 2. Develop additional materials for non-English speaking visitors and implement the Freedoms Way Grant. 3. Identify other funding opportunities to augment revenue for the tourism revolving funds. 4. Increase the use of social media and target online advertising to increase visits to Lexington. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-28 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA A�sii�Q�n�4 Tawrru M�pm,��p ,,, far��relc�{am�efl�t Uf�Gce lwi�c7�ger- �dffic�"Cbf l,dklr�u.Qs� ' �?e p�a rtrr��tvt Ftx�ast�rrd�. �cr�ro¢rRr�ic��v�lla�qa�r�erct P�i�ect�rr �.�.�.�.�.�._�.�..� -�...�e Wd�ik�ry��nt�rr ��=ror�rokm0� EwA;�rwa�er ��w�Vo��o�ervt K:cs�.�rrdi�7�t�r �....� . Wfl^„dta�rs��Mot�r F� @ BW�eirRy Riie&� As.i�s4�amt Fdlaa�ra��er C�ar�i�u�trrr �'fisGt,�o;C�o�ti�r;Y.�fF IL[kn�rty Ric{e�w¢fia��, E�attVe��een��u�i�ex Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Economic Development Director 1 1 1 1 Economic Development Coordinator 1 1 1 1 Economic Development Intern Seasonal Seasonal Seasonal Seasonal Visitor Center Manager 1 1 1 1 Visitor Center Staff (6PT) 4.75 4.75 4.75 4.75 Visitor Center Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Tour Services Coordinator 0.70 — — — Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal • . • 1 : : : . . .. .. • . � . . • • • • Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff(1 works full-time and 6 work part-time) and 30 seasonal workers from April to October FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-29 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA Budget Recommendations: The FY2023 recommended All Funds Economic Development budget, inclusive of the General Fund operating budget and the Liberty Ride and Visitors Center Revolving Funds, is $784,263, which is a $24,845 or 3.27% increase from the FY2022 budget. The FY2023 recommended General Fund Economic Development operating budget is $420,798, which is a $12,141 or 2.97% increase from the FY2022 General Fund budget. The recommended General Fund operating budget for Compensation is $261,498, and reflects a $74,541 or 39.87% increase, which is a net change, and captures contractually obligated step increases, the transfer of the Visitors Center manager from the Visitors Center Revolving Fund to the General Fund, partially offset by transferring the Battle Green Guides to the Visitors Center Revolving Fund, and more fully offset by a reduction in expenses to support the Visitors Center. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended General Fund operating budget for Expenses is $159,300, a decrease of$(62,400) or (28.15)%. This is a net-change that reflects reducing ongoing support for the Visitors Center by $74,000; offset by increasing Marketing ($5,000) and Advertising ($2,000) to support the town's promotional efForts for the 250th celebration. Contractual costs include expenses associated with the REV Shuttle, a business-serving shuttle that runs between the Hartwell Avenue corridor and the Alewife Red Line Station, funded via a transfer from the Transportation Demand Management (TDM) Stabilization Fund. The recommended FY2023 Liberty Ride Revolving Fund request is level-funded at $104,000. COVID-19 travel restrictions affected the travel and tourism industry overall; the Liberty Ride tour was suspended in Summer 2020, and operated on a limited schedule in Summer 2021. Since the current trolley contract expires in March 2022, operations will need to adapt to a new contract. If new proposals will not be self-sustaining, staff may seek alternative transportation options, including potentially a bus. The recommended FY2023 Visitor Center Revolving Fund request is $259,465 which is essentially level- funded from FY2022. In an efFort to provide greater stability for the operation going forward, the salary for the Visitors Center manager is being moved to the General Fund. A small amount of support remains in the General Fund budget ($20,000) in the event that sales do not adequately fund the remaining operating expenses. Staff anticipate that this level of support will allow the Visitors Center to remain open year-round. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits (reflected in (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Visitors Center Assistant � 57,538 $ 17,239 $ 74,777 $ — $ — $ — $ 74,777 Manager(PT to FT) FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-30 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 252,708 $ 331,784 $ 362,657 $ 374,798 $ 12,141 3.35% TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - -% Center Impr. District Stab. Fund $ 27,000 $ - $ - $ - $ - -% . �� : ��: � Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Compensation $ 138,745 $ 173,089 $ 186,957 $ 261,498 $ 74,541 39.87% Expenses $ 186,964 $ 204,696 $ 221,700 $ 159,300 $(62,400) -28.15% . . �� - � �: ��: . � Program Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase 7310 Economic Development Office $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ 12,141 2.97% . 11 � 1: '1: . 1 •: ' Object Code Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 138,492 $ 171,955 $ 184,035 $ 258,538 $ 74,503 40.48% Overtime 252 1 134 2 922 2 960 38 1.30% Personal Services $ 138,745 $ 173,089 $ 186,957 $ 261,498 $ 74,54i 39.87% Contractual Services $ 82,299 $ 127,231 $ 114,700 $ 126,300 $ 11,600 10.11% Utilities $ - $ - $ - $ - $ - -% Supplies $ 104,665 $ 77,464 $ 107,000 $ 33,000 $(74,000) -69.16% Small Ca ital $ - $ - $ - $ - $ - -% Expenses $ 186,964 $ 204,696 $ 221,700 $ 159,300 $(62,400) -28.15% . �� : ��: � Budget Summary - Revolving Funds*------------------------------------- FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Liberty Ride Rev. Fund $ 125,800 $ 790 $ 104,000 $ 104,000 $ - -% Visitors Center Rev. Fund $ 39,309 $ 74,242 $ 247,000 $ 260,000 $ 13,000 5.26% • . 11 - � � � . 1• 1 111 .' 111 111 1 '� *Revolving Funds are authorized by Town Meeting via Arficle 9,and are not appropriated unde�A�tic%4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (Revolving Funds) Actual Actual Appropriation Recommended Increase Increase 7320 Liberty Ride Rev. Fund $139,510 $ - $ 104,000 $ 104,000 $ - -% Compensation $ 41,715 $ - $ 14,000 $ 14,000 $ - -% Expenses $ 97,795 $ - $ 90,000 $ 90,000 $ - -% 7340 Visitors Center Rev. Fund $ 44,359 $ 59,470 $ 246,761 $ 259,465 $12,704 5.15% Compensation $ 18,459 $ 26,501 $ 138,541 $ 114,750 $(23,791) -17.17% Expenses $ 25,899 $ 32,970 $ 108,220 $ 144,715 $ 36,495 33.72% . . 11 . . � :.. . . 1 1 . . '. 1' . Budget Summary - All Funds ---------------------------------------------- FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriations Summary pctual Actual Appropriation Recommended Increase Increase Compensation $ 198,919 $ 199,589 $ 339,498 $ 390,248 $ 50,750 14.95% Expenses $ 310,658 $ 237,665 $ 419,920 $ 394,015 $(25,905) -6.17% . . �� . �• FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-31 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section X: Program 8000: General Government This section includes detailed information about the FY2023 Operating Budget & Financing Plan for General Government. It includes: • 8100 Select Board X-2 • 8200 Town Manager X-6 • 8300 Town Committees X-10 • 8400 Finance X-12 • 8500 Town Clerk X-16 • 8600 Innovation &Technology X-20 FY2023 Recommended Budget& Financing Plan February 28, 2022 X-1 Program: General Government 8100 Select Board Town ofLexington, MA Mission: The Select Board, together with the Town Manager, represents the executive branch of the Town government. The Board consists of five members, elected for three-year terms. Select Board members serve without compensation. The Board acts as the Town's primary policy-making body for a wide variety of issues affecting service delivery, finance and Town infrastructure. They provide oversight in matters of litigation, act as the licensing authority, enact rules and regulations regarding traffic control and are responsible for calling Town Meetings and approving the Town Meeting Warrant. Budget Overview: This budget includes funding for the Select Board's Office, Town Counsel, the Annual Town Report, and the Public, Education, Governmental (PEG) programming budget. Day-to-day operation of the Select Board's Office is under the direction of the Office Manager/Executive Clerk and the Department Assistant who assist the Select Board members and coordinate activities with the Town Manager's Office. The staff prepare the Annual and Special Town Meeting Warrants and assist the Select Board members in responding to questions and inquiries from the public. They also receive all contributions to Select Board gift accounts, the Fund for Lexington, the PTA Council Scholarship, the Lexington Education Fund and all other Trustees of Public Trusts funds. Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment, flammable storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab and automatic amusement machines. Staff maintain approximately 320 Select Board appointments to more than 50 committees. In addition, the Select Board's Office notifies Lexington residents of all national, state and local elections. Town Counsel represents the Town, through the Select Board and Town Manager, on all legal matters including litigation, contracts, drafting of Town bylaws and enforcement of bylaws through the Court system. The Town Report is the official proceeding and activities of Town Government. It is required to be prepared annually under State law. The PEG budget funds activities related to the Town's cable television programming. Under Massachusetts law, municipalities may receive up to 5% of the basic cable bill for PEG programming activities. These funds are largely used, under the guidance of the Communications Advisory Committee, to fund the LexMedia contract. Departmental Initiatives: 1. Develop enhanced recruitment and onboarding processes for Select Board appointments to Boards and Committees. 2. Improve methods of Communication between the Select Board and residents. 3. Continue to work with the IT Department to automate the remaining Permitting and Licensing workflows for Select Board Permits. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-2 Program: General Government 8100 Select Board Town ofLexington, MA �..��.��:-��..�:.��:��:.��:-��.�:....�-��:�.��,-4..��. �� : :.., � �,� �.,..R�.......�..�R�.a�.,..»:..�..... :.�R�.a�.�.. �,�w.��._. �_�_�_�_�_�_�_�_�_�_�,��_��_�� ... ,� .. ��.�..�._ ,��...,_w,�...__ . .,_�...,_w,�..„m� �.,�,�.,....�._.,�.,..�..,..,_,��,_,�..� .� ; m�f'f'i�� f"��r��e r,�" i', R��rd'i r�� E��uti��,��rq� ��m,� ��r��r� �� .� '� , °.,._�..�._.�,._.�_M._M..�._.,,_. �„ .......�.._..� __ ___. .��' � ,�.�r.. .,�.�r�. ��.�r�.�n � .�.,.. .. ��.,..,�.,. 'p� CY^��r-��rnt ��i��r�� .� � � e,�_�_�.....,_�.�,,..,_�.�,._��...,.,_��...,_,.�..�" Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Office Manager/Executive Clerk 1 1 1 1 Department Assistant 1 1 1 1 Recording Secretary 0.22 0.25 0.25 0.25 � , . . . . . FY2023 Recommended Budget& Financing Plan February 28, 2022 X-3 Program: General Government 8100 Select Board Town ofLexington, MA Budget Recommendations: The FY2023 recommended General Fund operating budget for the Select Board is $1,298,802, which is a $38,994 or 3.10% increase from the FY2022 General Fund budget. The Compensation budget is $145,163, which is a $9,381 or 6.91% increase, which reflects step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The overall Expenses operating budget is $1,153,639, which is an increase of $29,613 or 2.63%, which is primarily due to a program improvement for $20,000 to fund the goal-setting process for the Select Board. In addition, there are increases in the annual audit ($2,000) and PEG Access ($7,613) budgets. The recommended FY2023 budget for legal expenses is level-funded from FY2022 at $395,000. The recommended FY2023 budget for the annual Town Report is unchanged from FY2022 at $13,688. The FY2023 recommended budget for the Town's annual contract with LexMedia for broadcasting public meetings and events is $610,113 which is a $7,613 or 1.26% increase from FY2022, and reflects contractual commitments to LexMedia. This budget item is fully funded from the PEG Access Special Revenue Fund. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Goal Setting $ — $ 20,000 $ 20,000 $ 20,000 $ — $ 20,000 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 X-4 Program: General Government 8100 Select Board Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 376,874 $ 542,450 $ 588,144 $ 609,018 $ 20,874 3.55% Transfers from Enterprise Funds � 1,118 $ 1,071 $ 664 $ 1,171 $ 507 76.36% to General Fund(Indirects) PEG Access Special Revenue Fund $ 602,500 $ 610,113 $ 7,613 1.26% Fees Licenses&Permits $ 76,258 $ 74,525 $ 68,500 $ 78,500 $ 10,000 14.60% • . �� .: • � :�: •• :� : ... �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual Appropriation ndea Increase Increase Compensation $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ 9,381 6.91% Expenses $ 950,446 $1,084,528 $ 1,124,OZ6 $1,153,639 $ 29,613 Z.63% . . : �� - - � �.• :�• :� �� Program Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation nded Increase Increase Total 8110 Select Board's OfFice $ 204,629 $ 205,805 $ 248,620 $ 280,001 $ 31,381 12.62% Total 8120 Legal $ 241,617 $ 399,245 $ 395,000 $ 395,000 $ - -% Total 8130 Town Report $ 11,004 $ 10,445 $ 13,688 $ 13,688 $ - -% Total 8140 PEG Access $ 611,477 $ 597,702 $ 602,500 $ 610,113 $ 7,613 1.26% • 11 � 1.: . • • :1: •: :1 ... �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation nded Increase Increase Salaries&Wages $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ 9,381 6.91% Overtime $ - $ - $ - $ - $ - -% PersonalServices $ i18,280 $ i28,668 $ 135,782 $ i45,i63 $ 9,38i 6.9i% Contractual Services $ 930,639 $1,069,616 $ 1,103,513 $1,133,126 $ 29,613 2.68% Utilities $ - $ - $ - $ - $ - -% Supplies $ 19,807 $ 14,913 $ 20,513 $ 20,513 $ - -% Small Ca ital - - - - - -% Expenses $ 950,446 $1,084,528 $ 1,i24,026 $1,153,639 $ 29,613 2.63% • 11 � 1. . • • :1: •: :1 ... �� FY2023 Recommended Budget& Financing Plan February 28, 2022 X-5 Program: General Government 8200 Town Manager Town ofLexington, MA Mission: The Select Board appoints the Town Manager who oversees the daily operations of all general government departments, implements the policies of the Select Board, proposes an annual operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Select Board-Town Manager Act of 1968. The Town Manager's Office is also responsible for Human Resources and benefit administration, as well as risk management. Budget Overview: The Town Manager's Office budget is comprised of the following elements: Organizational Direction and Administration, Human Resources, Sustainability, Pubic Outreach and Communication, and Diversity, Equity and Inclusion. Organizational Direction and Administration includes day-to-day oversight for all Town departments, townwide staff training and professional development, and special projects. This function also implements all decisions of the Select Board and provides staff support to various Town committees. The Sustainability and Resilience Officer, Public Information Officer and Chief Equity Officer positions are in the Town Manager's Office to support and further the goals and priorities of the Town. In addition, the Town Manager's OfFice, through the Human Resources function, is responsible for personnel administration, benefits administration, collective bargaining negotiations, workers compensation and unemployment benefits. Departmental Initiatives: 1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social equiry initiatives in coordination with the Select Board. 2. Work to support the organization's high-performance culture by providing directed team building to the Middle and Senior Management Team. 3. Develop new revenue sources to support the budget, particularly the capital budget, by developing long-term debt management strategies to mitigate the impact of large project debt service. 4. Continue the initiative to develop organizational sustainability by passing on institutional knowledge, engaging mid-level managers in organization decision-making and selecting and training qualified individuals. 5. Finalize new fiscal policies, specifically the development of a sustainable funding model for the Capital Stabilization Fund and updating strategies for funding the Town's OPEB Liability. The next policy review will evaluate the funding model for the Recreation Enterprise Fund. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-6 Program: General Government 8200 Town Manager Town ofLexington, MA r�� 1�1am�� 1w :� .J. � F#wr�sm�R��a_urz�*� � m m�, ,m�m� .,��,m�, d�ire�:fi�r � C�e�s�uk�^T�a+�a^r�h�kam-�er � F@earim��Q�ffi��rs� f� � � o. .,,.,,,�:,.,:.,,,,�,:..�� .�.�..�,..,�: ::��:� ��..�,�.�, „ F M,.,.".�w ,,,,,,;:::;, �.:.. ,�.�:,,�.,�.�.._.... ,....��i� ;. ...w..�.�:,,,,..�.�. ,,..., ...._,�i , -,,,.�...�....�..._�� ., �,......�...,.... Hwrrnar� R�,s�wr�;e,� ' �'w�li�;lr�f��rrrnakia�r� ��e;iat� ��ffi�;�t�ar�a;;��r Chffi�;�r ,,,,,,�m� &ern�Fimm .. .. �� I'�ar��ra��r�t ��uykaima�ilrlty^srrvd G�o�r�irw�t�r F�Ilo�aµr��rn�� R,e,�ili�r��e�hffi�er �`arK�-Tirrrv�Pr,�w�r�iz:ip��l �� F�i��f"E�q�ui� ��i�ar�t . . �Mffi�;�r Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Town Manager 1 1 1 1 Deputy Town Manager 1 1 1 1 Public Information Officer 1 1 1 1 Sustainability and Resilience Officer 1 1 1 1 Chief Equity Officer* — — 1 1 Office Manager/Special Events Coordinator 1 1 1 1 Management Fellow/Analyst** 1 1 2 2 Hearing Officers*** 0.12 0.12 0.12 0.12 Human Resources Director 1 1 1 1 Human Resources Associate 1 1 1 1 Benefits Coordinator 1 1 1 1 Municipal Assistant**** — 0.54 0.54 0.54 . . *A Chief Equity Officer was added in FY2022 via a program improvement in response to community organizing around racial justice and equiry. **A second Management Analyst role was added via 2021 Fall STM,in part to help manage the American Recovery Plan Act (ARPA)projects. A portion of their salary is funded from ARPA. ***Two hearing officers hear appeals for parking fines;one municipal hearing officer hears appeals for fines issued by the Fire Department(regional position,shared with Winchester and Woburn) ****A part-time Municipal Assistant was add via a program improvement in FYZ021 to support benefits processing for Human Resources. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-7 Program: General Government 8200 Town Manager Town ofLexington, MA Budget Recommendations: The FY2023 recommended budget inclusive of the Town Manager's Office and Human Resources is $1,245,753, which is a $30,039 or 2.47% increase from the revised FY2022 budget. Fall 2021 Special Town Meeting approved an increase in compensation to hire a Management analyst to assist with ARPA project management. The recommended FY2023 budget for Compensation is $956,568, and reflects a $23,889 or 2.56% increase, which captures step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2023 budget for Expenses is $289,185, which reflects an increase of$6,150 or 2.17% from FYZ022, which is a net increase to support the growth in department personnel. The department's budget includes a Salary Adjustment Account, which reflects anticipated FYZ023 collective bargaining settlements, other wage increases, and compensated leave payments due certain employees at retirement. Once contractual settlements are reached, funds are transferred from this account to the appropriate departmental budget upon a vote of the Select Board. Nine contracts expire at the end of FY2022 or earlier, including those with the Lexington Police Supervisors and Patrol Officers, Dispatchers, Firefighters, Town Custodians, Crossing Guards, Municipal Managers and Municipal Clerks. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits (reflected in (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Full-time HR Administrative Assistant � 26,609 $ 16,790 $ 43,399 $ — $ — $ — $ 43,399 (PT to FT) FY2023 Recommended Budget& Financing Plan February 28, 2022 X-8 Program: General Government 8200 Town Manager Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $ 393,690 $ 487,168 $ 784,136 $ 847,175 $ 63,039 8.04% Enterprise Funds(Indirect) $ 51,406 $ 42,193 $ 36,728 $ 36,728 $ - -% Available Funds Rentals* $ 431,498 $ 473,201 $ 394,850 $ 361,850 $ (33,000) -8.36% . �� . ..- �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual Revised Recommended Increase Increase Compensation $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ 23,889 2.56% Expenses $ 162,050 $ 176,481 $ 283,035 $ 289,185 $ 6,150 2.17% . �� . ..- �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Increase Increase Actual Actual Revised Recommended Total 8210 Organizational � 624,321 $ 753,077 $ 904,789 $ 929,103 $ 24,314 Z.69% Dir. &Admin. Total 8220 Human Resources $ 252,274 $ 249,485 $ 310,925 $ 316,650 $ 5,725 1.84% . �� . ..- �� Object Code Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Revised Recommended Increase Increase Salaries&Wages $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ 23,889 2.56% Overtime $ - $ - $ - $ - $ - -% Personal Services $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ 23,889 2.56% Contractual Services $ 143,342 $ 155,818 $ 244,550 $ 250,050 $ 5,500 2.25% Utilities $ 168 $ 1,107 $ - $ 1,400 $ 1,400 -% Supplies $ 15,981 $ 16,217 $ 31,985 $ 31,235 $ (750) -2.34% Small Capital $ 2,559 $ 3,339 $ 6,500 $ 6,500 $ - -% Expenses $ 162,050 $ 176,481 $ 283,035 $ 289,185 $ 6,150 2.17% . 11 . ..- •' 11 1 1 • *Rentals are comprised of rental receipts from the WaldorF School,Bertucci's Italian Restaurant,LexFarm and PeeYs Coffee&Tea sidewalk rentals,cell tower lease revenue and the sublease of Kline Hall to LexMedia. Budget Summary - Salary Adjustment (8230) FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $ 477,222 $ 408,732 $ 313,529 $ 826,422 $512,893 163.59% . . � �. -�: FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary p�ual Actual Revised Recommended Increase Increase Total 8230 Salary Adjustment $ 477,222 $ 408,732 $ 313,529 $ 826,422 $512,893 163.59% . 1 �. �1: • . :. � .� FY2023 Recommended Budget& Financing Plan February 28, 2022 X-9 Program: General Government 8300 Town Committees Town ofLexington, MA Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and various boards and committees appointed by the Select Board, Moderator and the Town Manager. Budget Overview: The Town Committees budget provides funding for a variety of statutory and advisory committees that are an integral part of the operation of local government in Lexington. The financial committees - the Appropriation Committee and the Capital Expenditures Committee - provide detailed financial review and analysis to Town Meeting. The Town Celebrations Committee, appointed by the Select Board, plans the Town's annual celebrations, including the Martin Luther King Day celebration, and parades on Veterans' Day, Patriots' Day, and Memorial Day. ...................................................................................... ......................................................................................... ....................................................................................... ��p��prti�ti��a ��"r��ll �x�endiitur�� Tcaw�rm�,�i�;�r�ftican�s � � � � � � ,� ��n rm��t�e�� cn rm i��C�� c��n ren w�C�� I � ��ist,int T��wrw� �w1r�n��aar�'a�r Fiu��t��^t��i f�ercrdirrp,,S��.ret��y I �PTY Authorized/Appropriated Staffing Limited staff support is provided through the Town Manager's Office and Finance Department, and a part-time Recording Secretary takes meeting minutes. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-10 Program: General Government 8300 Town Committees Town ofLexington, MA Budget Recommendations: The FY2023 recommended Town Committees budget is $70,160, which is an increase of$4,927 or 7.55% from FY2022. Compensation will increase by $135 or 2%, which reflects a cost of living adjustment. Expenses are funded at $63,263, which is an increase of $4,792 or 8.20%. This reflects a $925 or 2.5% increase in supplies for the Town Celebrations Committee for increasing costs for Patriots' Day, and an additional $4,000 ($5,000 total) for the Dance Around the World event that was postponed in FY2020, FY2021, and FY2022 due to the pandemic. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Lexington Human Rights Committee � 6,000 $ - $ 6,000 $ - $ - $ - $ 6,000 Budget Lexington Council for the Arts � 4,000 $ - $ 4,000 $ - $ - $ - $ 4,000 Expanded Programming Budget Summary Funding Sources �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ 4,927 7.55 % . . : �� . . -- � � .•� � .� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Recommended Increase Increase Compensation $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ 135 2.00 % Expenses $ 6,148 $ 19,085 $ 58,471 $ 63,263 $ 4,792 8.20 % . �� . . � � •� � .� FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary pctual Actual Appropriation Recommended Increase Increase Total 8310 Financial Committees $ 4,299 $ 6,329 $ 8,262 $ 8,397 135 1.63 % Total 8320 Misc. Boards& � 103 $ 6,005 $ 10,500 $ 10,500 $ - - % Committees Total 8330 Town Celebrations $ 5,700 $ 12,557 $ 46,471 $ 51,263 $ 4,792 10.31 % . �� . . � � •� � .� Object Code Summary �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ 135 2.00 % Overtime - - - - - - % Compensation $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ 135 Z.00 % Contractual Services $ 38 $ 6,183 $ 10,000 $ 10,000 $ - - % Utilities $ - $ - $ - $ - $ - - % Supplies $ 6,110 $ 12,902 $ 48,471 $ 53,263 $ 4,792 9.89 % Small Ca ital - - - - - - % Expenses $ 6,148 $ 19,085 $ 58,471 $ 63,263 $ 4,79Z 8.20 % . �� . . � � •� � .� FY2023 Recommended Budget& Financing Plan February 28, 2022 X-11 Program: General Government 8400 Finance Town ofLexington, MA Mission: The Finance Department is responsible for: (1) maintaining timely and accurate records on all financial activities of the Town; (2) administering internal financial controls; (3) facilitating the evaluation of the Town's financial condition; (4) ensuring that the delivery of Town services is done in compliance with Massachusetts General Laws that govern municipal finance; (5) providing timely and accurate financial information to managers of Town services to facilitate the evaluation of the cost effectiveness and efficiency of Town programs; (6) providing timely and accurate financial information to Town boards and committees to facilitate policy deliberation and formulation; and (7) safeguarding the financial assets of the Town. Budget Overview: The Finance Department is comprised of the following divisions: the Comptroller's Office, the Treasurer/Collector's Office and the Assessing Office. • The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting), accounts payable, payroll and centralized purchasing. The Comptroller's budget is also inclusive of funding for the Assistant Town Manager for Finance, who oversees all financial operations of the Town, and the Budget Officer who in concert with the Assistant Town Manager for Finance and the Town Manager, develops and monitors the annual capital and operating budgets. • The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing and other local receipts (permit and license fees, fines, etc.); the management and investment of all revenues collected; and the issuance and servicing of debt. • The Assessor's Office's primary function is the development of assessed values of real and personal property. Staff also support various boards and committees including the Appropriation Committee, Capital Expenditures Committee, Retirement Board, Water and Sewer Abatement Board and other ad-hoc committees as assigned. Departmental Initiatives: Comptroller: 1. The Employee Self Service (ESS) module went live in FY2021 and employees now have view access to their own information in the online portal. The Comptroller's office continues to work on implementing Tyler Content Manager (TCM) in conjunction with the IT department. This module is an integrated document management and archiving system that will further expand functionality for ESS and move the department closer to paperless processing. 2. Over the last year the Federal Government has appropriated billions of dollars for pandemic relief through FEMA, the CARES Act, and the American Rescue Plan Act (ARPA). The Town of Lexington has been allocated millions of dollars through these programs and the Comptroller's office has taken on tracking, accounting, documentation and reporting of these funds. This initiative will continue for several more years and we will continue to maximize the amount of funding available to Lexington. 3. Partner with the Treasurer/Collector to implement electronic Accounts Payable as requested by vendors to decrease the overall number of printed and mailed checks. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-12 Program: General Government 8400 Finance Town ofLexington, MA Treasurer/Collector: 1. Implement an online portal for accepting gifts and donations for the Town's trust and gift accounts. Staff believes our existing payment vendor UniPay can be used for this purpose and will be working to design and implement this online payment option in the coming year. 2. Explore online access to individual properry tax accounts. 3. The Water and Sewer department recently implemented the tracking of miscellaneous receivables (backflow billing) in Munis. The Finance department expects to add supplemental tax billing, PILOTS and TDM payments to this process in the coming year. Assessor: 1. Enhance productivity through adoption of new technology to support data collection and input activity, including income and expense data. 2. Archive and electronically store all historical property record cards currently residing in the Assessor's Office. 3. Develop procedures for addressing and resolving commercial abatements without litigation. Assfs��ra�rr� f�ar�ac��c��um�nc�l Gercr7��u"4f4�r ,,.- . ..,___ir� r 4 .. ..,,7c .�.r rt�.�.,.. ..�� ,�,;,,; „� � , , ._,,i &�r��r rr r.�. ,,..,�p Q�rini. ,,,,. �.. .. . F�rr �� u. � __ .�,.,........_.w,,l � �F �e¢�a ar � ea�su�/ { rmwr (y encn�� qk � straedv� e��cne�rtt f ( Bu�E��e�:7�6fls�r I A�s�.us�r� � �„�IEwrt�r y w,c��!urrPanh Y,� �� kf�a¢sc �� V A se�rtar2 � .� �+dmin.�is2rat�a� �� ,.. ,,..,., ,,..1 P � I E __..,. ,�::_ ,., m, . __.. ... ... :,_ .._„�°,_... ,.. ___ _..,___. �: ..__ ....,_,_.._,_ ._____,_....,_.. .....,_._._._..,_.._._.... __.. _.. ..., ,_., . .. _.._.___ _�.. IRey%��.�I�Cleh1.� .��C�61�¢t�a�r�� µ„'[, `�taSf.�ze�.��c�t�nt p �PTh�tiuni.��. .., ttn� �. c�p�4 CI�c�R: � ��.. ....._.._..._....... ..�.�.�.� ..._........�.. �. e.e..4... e.�e..�� ......... .......... ��a��a��,��a..�..� �.�.... .. ........ , .......... ... ...,.._.. �� ...� c��s�cry�s�r�rc�.�ert � � Fin�an�c��i�'X�rk � I r*�u�c�t�rs ,,_...,......_._.......... �.....,..... .„....._..�.......,w w„ ..__........_._.._.. „......._ .......... ....... ......... „ ............. ....._, � A¢ircrirorer�vve dep�rtanec�t�al Fayr�ll@�an�a�ger ,...,. .�,.� 2�a�wnrc�rv,��"�I�t� � � .o,,.,�.d�sai�st�rrr4. �„ ,��.,, .. ,aaa.. , �� ..,.�. . ,....,,��.,. . ..r ... __...,.,.,.,.. (", ......., ______.,___ . � �^Cunizr�al��le�rk � y PTrw�unrei�aBClerN;� „�,A� ., .A„�,., � „m,m. ,,,,.,.,. ......W FY2023 Recommended Budget& Financing Plan February 28, 2022 X-13 Program: General Government 8400 Finance Town ofLexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element 8410: Comptroller Budget Budget Budget Request Asst. Town Manager for Finance/Comptroller 1 1 1 1 Town Accountant 1 1 1 1 Staff Accountant 1 1 1 1 Procurement Officer 0.91 0.91 0.91 0.91 Financial Clerk 1 1 1 1 Payroll Manager* — — 1 1 Budget Officer 1 1 1 1 Administrative Assistant 0.40 0.40 0.40 0.40 Subtotal FTE 6.31 6.31 7.31 7.31 SubtotalFT/PT 5FT/2PT 5FT/2PT 6FT/2PT 6FT/2PT Element 8420: Treasurer/Collector Treasurer/Collector 1 1 1 1 Assistant Tax Collector 1 1 1 1 Treasury Assistant 1 1 1 1 Account Clerk 1 1 1 1 Municipal Clerk 0.46 0.46 0.46 0.46 Subtotal FTE 4.46 4.46 4.46 4.46 SubtotalFT/PT 4FT/iPT 4FT/iPT 4FT/iPT 4FT/iPT Element 8430: Assessor Director of Assessing 1 1 1 1 Residential Field Manager 1 1 1 1 Residential Analyst/Inspector 2 2 2 2 Office Manager 1 1 1 1 Municipal Clerk 1 1 1 1 Subtotal FTE 6.0 6.0 6.0 6.0 Subtotal Ff/PT 6FT/OPT 6FT/OPT 6Ff/OPT 6FT/OPT . *In FY2022,a payroll manager was added via a a program improvement. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-14 Program: General Government 8400 Finance Town ofLexington, MA Budget Recommendations: The FY2023 recommended Finance Department budget is $2,048,151, which represents a $43,543, or 2.17% increase from the FY2022 budget. The operating budget for Compensation is $1,549,316, and reflects an increase of$38,343 or 2.54%, which captures contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $498,835, and reflects an increase of $5,200 or 1.05%, which reflects a small number of inflationary increases. Program Improvement Request: None requested. Budget Summary Funding Sources FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $1,500,102 $1,555,492 $ 1,822,694 $ 1,837,725 $ 15,031 0.82% Enterprise Funds(Indirects) $ 163,526 $ 166,750 $ 149,914 $ 178,426 $ 28,512 19.02% Fees&Charges Charges for Services $ 34,229 $ 42,645 $ 32,000 $ 32,000 $ - -% . -�� - .�: �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Recommended Increase Increase Compensation $1,328,134 $1,393,047 $ 1,510,973 $ 1,549,316 $ 38,343 2.54% Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 $ 5,200 1.05% . . :�� .�• ��: Program Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Appropriation Recommended Increase Increase Total 8410 Comptroller $ 632,386 $ 630,442 $ 767,639 $ 797,386 $ 29,747 3.88% Total 8420 Treasurer/Collector $ 413,231 $ 433,903 $ 459,243 $ 465,201 $ 5,958 1.30% Total 8430 Assessing $ 652,240 $ 700,543 $ 777,726 $ 785,564 $ 7,838 1.01% . . -�� .�• �-: FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $1,325,306 $1,393,252 $ 1,510,973 $ 1,549,316 $ 38,343 2.54% Overtime $ 2,827 $ 205 $ - $ - $ - -% Personal Services $1,328,134 $1,393,047 $ 1,510,973 $ 1,549,316 $ 38,343 2.54% Contractual Services $ 344,683 $ 349,997 $ 449,345 $ 453,745 $ 4,400 0.98% Utilities $ (4,641) $ (1,980) $ 1,950 $ 2,750 $ 800 41.03% Supplies $ 29,681 $ 23,823 $ 42,340 $ 42,340 $ - -% Small Ca ital - - - - - -% Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 $ 5,200 1.05% . . :�� .�• ��: FY2023 Recommended Budget& Financing Plan February 28, 2022 X-15 Program: General Government 8500 Town Clerk Town of Lexington, MA Mission: The Office of the Town Clerk is the primary repository of official documents for the Town, and the custodian of and recording office for official Town and vital records. Responsibilities include issuing marriage licenses, recording vital statistics, issuing dog licenses, registering businesses, fulfilling public records requests, and conducting the annual Town Census. The Town Clerk's Office conducts elections in conformance with State and local laws and, with the Board of Registrars, processes voter registrations and certifications. The Town Clerk reports to the Deputy Town Manager. Budget Overview: The four elements comprising the Office of the Town Clerk include Town Clerk Administration, Registration, Elections, and Archives & Records Management. Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and chief election official. The Town Clerk is the official record-keeper of Town Meeting, certifies bylaws, Town Meeting appropriations, filings with the Department of Revenue, signs notes for borrowing, and certifies official documents. The Town Clerk also registers all vital events within Lexington, recording births, marriages and deaths in accordance with State law. The Town Clerk is keeper of the seal, administers the oath of office to elected and appointed members of boards and committees, maintains records of adopted municipal codes, regulations, bylaws, oaths of office, resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. The Town Clerk's Office issues licenses and permits and serves as a central information point for residents. Board of Registrars: Registrars, appointed by the Select Board, are responsible for promoting voter registration, overseeing voter records and ruling on voter eligibility. Stipends for the Board of Registrars remain level-funded. Annual voter confirmations are conducted in accordance with State statute. The Annual Town Census and the publishing of the List of Residents is funded in this element. Elections: This element includes administration of local, state and federal elections in accordance with election laws, most recently including Early Voting for State biennial Elections and the Presidential Primary, pre-registration of 16 and 17 year-olds, and automatic voter registration. Staff provide information on candidate certifications, referenda, initiative petitions, campaign finance laws, election procedures, ballot initiatives and voter information. Over 110 Election Workers staff Lexington's polling locations, and site preparations are coordinated with Public Works, Public Facilities, Police and Lexington Public Schools. Records Management: This element addresses inventory and retention of historic and current records and documents, including proper maintenance and storage, preservation, management of electronic documents, and public access to public records and information. A part-time Archivist/ Records Manager is responsible for this work and oversees the conservation and preservation of Lexington's historic documents. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-16 Program: General Government 8500 Town Clerk Town of Lexington, MA Departmental Initiatives: 1. Ongoing administration of town/state/federal elections in conformance with statutory requirements to provide legal and accessible elections to Lexington voters. Emphasis on goal of utilizing municipal buildings for polling locations rather than schools. 2. Continued development of Archives & Records Management Program, including the management of the Town's electronic documents; 3. Continued use of Laserfiche Document Imaging System for records retention, electronic access, and archives/records portal, as well as for office use. 4. Continued use of Commonwealth of Massachusetts Electronic Vital Records Systems for births, deaths and burial permits. .�..�,..��..�,..��,��,�,m,...,.,� .,� �� T�m ��1�m�� i��.��,�m,��,m�„�mm�m,��,�„�„�mm�„�mm�m,��,�„�„�mm�„�mm�m,��,�„�„�mm��mm�, r �, �,ry ��ror�rs C.6�rk �� ...._.�., �....,a �',..._ .--. _. �,��......_................____._�_........_...�„ ��,iS,t�f9t�Cb�w^�r4 C I�:rk �. ....... ......____.__. .. _.__.�.._._.__._ _w.._�,� P��,rd��i��i��t� �miro-is,tra�tiw�� P� ��un�ica�a�l � R:�c�mr�dls,C�a�na��r �� sis�t�nt �a��s�i��stant�� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Town Clerk 1 1 1 1 Assistant Town Clerk 1 1 1 1 Administrative Assistant 1 1 1 1 Municipal Assistant 1.23 1.23 1.23 1.23 Archivist/Records Manager 0.46 0.46 0.46 0.46 . . • . • . • . • . FY2023 Recommended Budget& Financing Plan February 28, 2022 X-17 Program: General Government 8500 Town Clerk Town of Lexington, MA Budget Recommendations: The FY2023 recommended Town Clerk budget is $627,297 which is a $124,866 or 24.85% increase from the FY2022 budget. In FY2022, only one local election was budgeted, whereas in FY2023 there will also be a state primary in September 2022 and a state general election in November 2022. The budget for Compensation is $470,247 and reflects a $66,066 or 16.35% increase, which is primarily driven by a larger number of elections in FY2023. The increase in FY2023 compensation is inclusive of contractually obligated step increases and an increased need for poll workers. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $157,050, which is an increase of $58,800 or 59.85%, and reflects a higher number of anticipated elections in FY2023, as well as a program improvement for $30,500 to purchase electronic poll pads for each precinct in Lexington, increasing efFiciency and reducing the need for paper reports. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Municipal Clerk Position- � 10,351 $ 16,554 $ 26,905 $ — $ — $ — $ 26,905 additional hours Archivist/Records Manager- � 20,606 $ 16,703 $ 37,309 $ — $ — $ — $ 37,309 Additional Hours Election Modernization-Poll Pads $ 30,500 $ — $ 30,500 $ 30,500 $ — $ 30,500 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 X-18 Program: General Government 8500 Town Clerk Town of Lexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 406,463 $ 438,936 $ 426,531 $ 546,397 $119,866 28.10% Directed Funding Departmental Fees $ 36,361 $ 36,943 $ 35,900 $ 35,900 $ - -% Licenses and Permits $ 42,255 $ 46,366 $ 40,000 $ 45,000 $ 5,000 12.50% . . : �� . � • � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Recommended Increase Increase Compensation $ 391,457 $ 427,766 $ 404,181 $ 470,247 $ 66,066 16.35% Expenses $ 93,622 $ 94,479 $ 98,250 $ 157,050 $ 58,800 59.85% . . : �� . � • � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Appropriation Recommended Increase Increase Total 8510 Town Clerk Admin. $ 33Z,542 $ 338,717 $ 351,389 $ 347,595 $ (3,794) -1.08% Total 8520 Board of Registrars $ 20,128 $ 16,906 $ 18,525 $ 19,825 $ 1,300 7.02% Total 8530 Elections $ 9Z,889 $ 121,755 $ 79,800 $ 204,875 $125,075 156.74% Total 8540 Records Management $ 39,519 $ 44,867 $ 52,717 $ 55,002 $ 2,285 4.33% . . : �� . � • � FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 373,302 $ 406,539 $ 395,881 $ 457,622 $ 61,741 15.60% Overtime $ 18,155 $ 21,226 $ 8,300 $ 12,625 $ 4,325 52.11% Personal Services $ 391,457 $ 427,766 $ 404,181 $ 470,247 $ 66,066 16.35% Contractual Services $ 77,589 $ 89,770 $ 86,150 $ 113,600 $ 27,450 31.86% Utilities $ 3,050 $ 2,400 $ 2,�00 $ 2,000 $ - -% Supplies $ 1Z,982 $ 2,309 $ 10,000 $ 10,850 $ 850 8.50% Small Ca ital - - 100 30 600 30 500 30 500.00 Expenses $ 93,622 $ 94,479 $ 98,Z50 $ 157,050 $ 58,800 59.85% . . : �� . � • � FY2023 Recommended Budget& Financing Plan February 28, 2022 X-19 Program: General Government 8600 Innovation & Technology Town ofLexington, MA Mission: The Innovation &Technology (IT) Department's mission is to provide high-quality, cost- effective technology and services to Town administration and staff so that they can best serve the citizens of the Town of Lexington; and, to provide effective web services to employees and residents to facilitate both the dissemination and collection of information by town government. Budget Overview: The IT department supports, maintains and manages Townwide business-related technology (e.g. technology that serves both the School and Municipal staff or environments). IT maintains the technology serving all Municipal departments. The department supports townwide core services including the financial system (MUNIS), time keeping (NovaTime), document management (Laserfiche), facilities maintenance and management technology, emergency management websites and services, and VoIP telephone systems. IT maintains the infrastructure and security of the network core and co-manages the townwide area network for municipal and school departments. The department manages municipal technology purchases and performs the installations and maintenance of Town information technology equipment and services. IT staff also provide support and training for end-users. Departmental Initiatives: 1. Maximize the value of current systems a. Laserfiche b. ViewPoint Cloud c. MUNIS d. VISION e. BlueBeam f. ProPhoenix g. SeamlessDocs 2. Continue to invest in the Town's IT infrastructure and security posture a. Implement recommendations from the network assessment b. Implement recommendations from the cybersecurity assessment c. Investigate additional cybersecurity/security measures and services 3. Increase Customer Service Quality a. Emphasis on a customer-centric approach to working with the departments and staff 4. Focus on future visioning for IT a. Mobile work initiatives b. Hosting and replatforming of core systems c. Unified communication d. Disaster Recovery (DR) planning and expansion of capabilities e. Network redundancy planning and implementation FY2023 Recommended Budget& Financing Plan February 28, 2022 X-20 Program: General Government 8600 Innovation & Technology Town ofLexington, MA I�r�r��i.�� T�eclhm��l�r� �i��c��m� .......,..,�..,�..,�.................�....�.._,., , h�l�nicip�l ,�.s,�s is,t�n�t ..._ I n f�rm�ti+a n�::��_�..�,.�� B u s�.�, ,�:�� ,°,: ��-:::,,. �.�� .r; �..�„� _ _,�. -:.::.- _ �_' n�ss�.n�l �° �"�'e�m��t�r �I�.�ataC�� r,.._ �� chn�rl�r��C�ir�ct�r Pr�r��ct��n��rs � � � ��mm��s,tr��terr � a � 1 � ��,,,,,,,,, ,,,,,,,,,,,�,,, .,.,,,.,.,.,.,.,.,,,,,,,f ,,,,,,,,,,,,,, ,,,,,,,,,,, ;,,,,,,,,,,,,�� .,,.,,.,,,.,. ,,,,,,,,, ,,,.,,.;;,r ,,:,,.,,,. Y�d e�t��r� ��m iro-is�tr��t�-r ��,��„�..m�„�.�m��„�.�m�„�.�m��„�.�m��.�m��„�.� �prli c��tia�n��s��: ��s,t�tn�s� ��4 m in is�tr��t�rr �u��-rt "��chn�ici�n Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Innovation &Technology Director* 1 1 1 1 Information Technology Director 1 1 1 1 Municipal Assistant** 0.43 0.43 0.43 0.54 Business Analyst/Project Manager 2 2 2 2 Network Administrator 1 1 1 1 GIS/Database Administrator 1 1 1 1 Support Technician 1 1 1 1 Applications &Systems Administrator 1 1 1 1 Webmaster*** 2 2 1 1 Part-time Intern 0.25 0.25 0.25 0.25 • . 1 .: 1 .: • .: . . � . . � . � . . . . . *In FY2021,the Information Technology Department was renamed the Department of Innovation&Technology, which resulted in a title change for the department head. **In FY2023,a program improvement requests an increase in hours for the Municipal Assistant from 15 to 19 per week. ***In FY2022,a webmaster was reassigned to Cary Library at Fall 2021 Special Town Meeting. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-21 Program: General Government 8600 Innovation & Technology Town ofLexington, MA Budget Recommendations: The FY2023 recommended Innovation &Technology budget is $2,727,727, which is a $(61,565) or (2.21)% decrease from the FY2022 budget. The recommended budget for Compensation is $867,192, and reflects a $(27,600) or (3.08)% decrease, which is a net change that reflects contractually obligated step increases and a program improvement to increase the hours for an administrative assistant, offset by the transfer of a webmaster to Cary Library. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $1,860,535 and reflects a $(33,965) or (1.79)% decrease, which incorporates the following adjustments: • An increase in Communications and Network Support ($75,000) to cover costs associated with the replacement of the Network Core, including a $5,000 program improvement to maintain a redundant network anticipated to be installed in FY2023 using either capital or ARPA funding; • A decrease in Contract Services ($62,000) due to fewer projects requiring contracted services during FY2023; • A decrease in PC Hardware ($30,000) due to the large deployment of laptops during the pandemic and FY2022 budgeting; • An increase in overall Software Maintenance ($29,035) to reflect annual increases in software maintenance in applications like MUNIS and ProPhoenix as well as new software installations, offset by a reduction in the number of licenses for many other applications, especially under IT Software Support. • A decrease in LAN Hardware ($17,000) due to reduced server replacement needs. • An increase in LAN Peripherals ($12,000) for replacing the network switches at the Community Center. • A decrease in various items ($35,000) relating to office supplies, mobile phones and professional development to reflect actual expenses. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (refleded in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Administrative Assistant(PT to FT) $ 34,197 $ 16,900 $ 51,097 $ 6,838 $ 99 $ 6,937 $ 44,160 Applications Administrator $ 66,895 $ 17,374 $ 84,269 $ — $ — $ — $ 84,269 Fiber Maintenance and Repair $ 5,000 $ — $ 5,000 $ 5,000 $ — $ 5,000 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 X-22 Program: General Government 8600 Innovation & Technology Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $1,792,874 $2,109,853 $ 2,700,253 $ 2,604,272 $ (95,981) -3.55% Enterprise Funds(Indirects) $ 142,966 $ 119,524 $ 89,039 $ 123,455 $ 34,416 38.65% • . :.�� . . . :-� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Recommended Increase Increase Compensation $ 860,292 $ 836,010 $ 894,792 $ 867,192 $ (27,600) -3.08% Expenses $1,075,548 $1,393,367 $ 1,894,500 $ 1,860,535 $ (33,965) -1.79% . :.11 . . : '1 :• . . FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Appropriation Recommended Increase Increase 8610 IT Administration $1,935,840 $2,229,377 $ 2,789,292 $ 2,727,727 $ (61,565) -2.21% • :.11 � � : . .� . ;. . . . FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Recommended Increase Increase Salaries&Wages $ 855,562 $ 831,717 $ 890,374 $ 862,716 $ (27,658) -3.11% Overtime $ 4 729 $ 4 293 $ 4 418 $ 4 476 $ 58 1.31% Persona/Services $ 860,292 $ 836,010 $ 894,792 $ 867,192 $(27,600) -3.08% Contractual Services $ 891,561 $1,179,015 $ 1,542,000 $ 1,552,035 $ 10,035 0.65% Utilities $ 82,381 $ 95,684 $ 129,000 $ 127,500 $ (1,500) -1.16% Supplies $ (4,401) $ 7,560 $ 29,500 $ 17,000 $ (12,500) -42.37% Small Capital $ 106,007 $ 111,108 $ 194,000 $ 164,000 $ (30,000) -15.46% Expenses $1,075,548 $1,393,367 $ 1,894,500 $ 1,860,535 $(33,965) -1.79% � . :.11 � . � :'1 FY2023 Recommended Budget& Financing Plan February 28, 2022 X-23 This Page Intentionally Left Blank. ��,.�;.�� ""° ' �E� � � ' � �� ? �""{ n„ µ M �g � �fy, '"w �il � � �� ` '��"��1� �,n ��'w�� ,��,��"i�r"��'� Section XI: Capital Investment FY2023 Capital Improvement Budget & Financing Plan INTRODUCTION A crucial aspect of the Town's operations, from providing services to its residents and businesses to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets. These assets include streets, water mains, parks, buildings, large equipment and technology. They must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish. The Town's five-year Capital Improvements Program and annual Capital Budget are developed to ensure adequate capital investment in the Town's assets. Definition of Capital Projects A capital project is defined as a major, non-recurring expenditure that generally meets the following criteria: • Massachusetts General Law permits the Town to issue bonds to finance the expenditure; • The expenditure is $25,000 or more; • The expenditure will have a useful life of 10 years or more for buildings or building components and 5 years for vehicles and equipment; and • Planning, engineering, or design services may be considered capital when such services are integral to a construction, renewal or replacement project that meets the criteria for a capital expenditure. CAPITAL POLICY FRAMEWORK The FY2023 Capital Budget was developed within the capital policy framework initially adopted by the Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and funding for capital investment, particularly cash capital projects within the General Fund. This capital investment strategy includes the following major elements: • Multi-year planning for capital investment; • Debt exclusions for major capital projects; and • Ensuring sufficient operating budget resources for maintaining capital assets. FIVE-YEAR CAPITAL PROGRAM Five-year capital improvement planning has been part of Lexington's budget development process for many years. Multi-year planning allows proper staging and sequencing of capital projects to smooth financing plans and to make funding needs more predictable. Capital investment requirements can vary, involving unique large projects such as a fire vehicle or a school building. Other capital investment needs are recurring such as the annual program to resurface roadways. The five-year Capital Improvement Program includes all anticipated capital projects identified by school and municipal departments over the next five years. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-1 The following are potential funding sources for financing the Town's capital investments: • Cash Financing - The Town regularly appropriates available funds (i.e., cash financing) from the general and enterprise funds to finance certain capital investment projects. Examples of available funds are unreserved fund balance (free cash), tax levy, enterprise fund retained earnings, specialized stabilization funds, premiums received when issuing bond anticipation notes, and, when available, unexpended balances of prior years' capital articles. • Debt - The Town has traditionally financed large dollar value capital projects with debt. Depending upon the project, the debt service resulting from debt-funded capital projects can be financed from a variety of sources including the General Fund (either within the Levy Limit or from a voter approved Proposition 21/z debt exclusion), Enterprise and Revolving Funds or the Community Preservation Fund (see discussion of the CPA below). In 2019, the Town's management, Select Board and finance committees reviewed the Town's finance policies and will be implementing new strategies for funding the Town's capital plan. This includes increasing cash financing of projects, particularly the items that are part of a continuing capital program, and reducing the Town's overall reliance on debt financing. • Other Sources - The Town uses dedicated state aid and grant funding to finance capital investment when these funds are available. • Community Preservation Act (CPA) Funds - Beginning in FY2007, following voter approval, the Town began to assess a Community Preservation Surcharge of 3% of the property tax levied against all taxable real property. For owners of residential properry, the assessed value used to calculate the surcharge is net of a $100,000 residential exemption. Community Preservation funds can be used for those purposes defined by the Community Preservation Act, MGL Ch. 44B. Such purposes include the acquisition and preservation of open space, the creation and support of community (affordable) housing, the acquisition and preservation of historic resources, and the creation and support of recreational facilities. Beginning in FY2008, the Town began to receive State matching funds to supplement the local surcharge. Over time, as additional communities in the Commonwealth adopted the CPA surcharge, the annual percentage of state matching funds gradually decreased. In 2019, the state enacted new legislation to increase funding to the Community Preservation budget, and Lexington's annual match is expected to increase significantly. This new legislation became effective beginning in January 2020, and in November 2020, Lexington received a State match of $1.5 million, or 29.7% of its surcharge revenue. In FY2022 the State match further increased to at total of 40.9%, or $2.2 million. Receipts for FY2023 from the surcharge and state matching funds are preliminarily estimated at $8.1 million, reflecting an estimated match of $2.2 million, or 38%. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-2 FY2023 CAPITAL FINANCING STRATEGY The proposed financing plan for the recommended FY2023 capital budget is shown in the table below. , e Other Free Cash/ Funding Tax Levy Sources Debt Total Other** General Fund $ 12,467,290 $ — $ 6,415,000 $ 18,882,290 $ — Excluded Debt Projects $ — $ — $ 32,800,000 $ 32,800,000 $ — Other Funding &Chapter 90 $ — $ 548,747 $ — $ 548,747 $ 982,231 Water Enterprise $ — $ 2,420,000 $ — $ 2,420,000 $ — Sewer Enterprise $ — $ 945,000 $ 2,220,000 $ 3,165,000 $ — Recreation Enterprise $ — $ 95,000 $ — $ 95,000 $ — Community Preservation Act* $ — $ 11,322,556 $ — $ 11,322,556 $ — , i . . , e. . .s *Includes both Town and non-Town CPA funded projects. **Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation. The following table, FY2023 Recommended Capital Budget, lists all FY2023 projects recommended by the Select Board for consideration and their estimated costs by program area and funding source. The Capital Expenditures Committee has also been evaluating these requests and will issue a report and recommendations to Town Meeting. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-3 FY2023 Recommended Capital Budget -e - �e e e ��ee ° e � �� e s � s ee s e Conservation West Farm Meadow Preservation $ 28,ll5 CPA 10 Conservation Wright Farm Barn Stabilization and Preservation $ 155,000 CPA 10 Economic Development Hartwell District Signage $ 65,000 TMOD Stabilization Fund 12 Land Use Townwide Pedestrian&Bicycle Plan $ 65,000 Traffic Stabilization Fund 12 Planning South Lexington and Forbes-Marrett Traffic Mitigation Plans $ 175,000 Traffic Stabilization Fund 12 Planning/Engineering Transportation Mitigation $ 6,824 TNC Spec. Revenue Fund 12 Total Land Use, Health and Development $ 494,999 Fire Replace Pumper Truck $ 650,000 Free Cash 12 Total Public Safety $ 650,000 Recreation&Comm. Pgms. Pine Meadows Improvements $ 95,000 Recreation RE il Recreation&Comm. Pgms. Park and Playground Improvements $ 200,000 CPA 10 Recreation&Comm. Pgms. Park Improvements-Athletic Fields $ 250,000 CPA 10 Recreation&Comm. Pgms. Park Improvements- Hard Court Surfaces $ 2,500,000 CPA 10 Recreation&Comm. Pgms. Community Park Master Plan-Lincoln Park $ 100,000 CPA 10 Total Culture and Recreation $ 3,145,000 Public Facilities Public Facilities Bid Documents $ 100,000 Free Cash 16 Public Facilities Building Flooring $ 150,000 Free Cash 16 Public Facilities School Paving and Sidewalks $ 145,000 Free Cash 16 Public Facilities Mechanical/Electrical Systems Replacements $ 787,000 Free Cash 16 Public Facilities Municipal Building Envelopes and Associated Systems $ 219,540 Tax Levy 16 Public Facilities Townwide Roofing $ 428,000 Free Cash 16 Public Facilities School Building Envelopes and Associated Systems $ 251,400 Free Cash 16 Public Facilities Playground Enhancements-Pour-in-Place Surfaces $ 1,459,591 CPA 10 Public Facilities Center Recreation Complex Bathrooms&Maintenance � 915,000 CPA 10 Building Renovation Public Facilities Lexington Police Station Construction $ 32,800,000 Exempt Debt STM Public Facilities LHS Feasibility Study $ 1,825,000 GF Debt TBD Public Facilities High School Equipment Emergency Funds $ 500,000 GF Debt 16 Public Facilities Town Pool Water Heater Replacement $ 31,000 Free Cash 16 Total Public Facilities Department $ 39,611,531 Public Works Townwide Culvert Replacement $ 390,000 Free Cash 12 Public Works Equipment Replacement $ 1,536,000 Water-Sewer RE/Free Cash 12 Public Works Sidewalk Improvements $ 800,000 Free Cash/Prior Bond Auth. 12 Public Works Townwide Signalization Improvements $ 125,000 Free Cash 12 Public Works Storm Drainage Improvements and NPDES Compliance $ 570,000 Free Cash 12 Public Works Comprehensive Watershed Stormwater Management $ 390,000 Free Cash 12 Public Works Street Improvements $ 2,669,767 Tax Levy 12 Public Works Pump Station Upgrades $ 2,000,000 Wastewater RE/Debt 14 Public Works Sanitary Sewer System Investigation and Improvements $ 1,020,000 wastewater Debt/user Charges 14 Public Works Water Distribution System Improvements $ 2,200,000 Water RE/User Charges 13 Public Works Hydrant Replacement Program $ 150,000 Water RE/Free Cash 12 Public Works Battle Green Streetscape Improvements $ 4,975,000 Free Cash/GF Debt 12 Public Works Municipal Parking Lot Improvements $ 60,000 Free Cash 12 Public Works Public Parking Lot Improvement Program $ 100,000 Free Cash 12 Public Works New Sidewalk Installations $ 75,000 Free Cash 12 Total Public Works Department $ 17,060,767 Lexington Public Schools LPS Technology Program $ 1,343,006 Free Cash 15 Total Lexington Public Schools $ 1,343,006 Innovation&Techno%gy Application Implementation $ 158,500 Free Cash 12 Innovation&Techno%gy Network Redundancy&Improvement Plan $ 945,000 Free Cash 12 Innovation&Techno%gy Scanning- Electronic Document Management $ 110,000 Free Cash 12 Town Clerk Archives&Records Management $ 20,000 CPA 10 Total General Government $ 1,233,500 FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-4 Lexington Housing Authority Vynebrooke Village ModPHASE Modernization Project $ 160,790 CPA 10 Lexhab 116 Vine Street Affordable Housing Construction $ 5,300,000 CPA 10 Lexhab Affordable Housing Unit Renewal $ 234,000 CPA 10 Total Non-Governmental Projects $ 5,694,790 6 / 6 e , e e CAPITAL PLAN BY FINANCING SOURCE The following pages include tables that show the recommended FY2023 capital projects by financing source: General Fund debt; Water Fund debt; Wastewater Fund debt; Recreation and Community Programs Fund debt; Proposition 2�/2 excluded debt; Community Preservation Fund debt; Compost Revolving Fund debt; and cash capital (i.e., current revenue). Each debt-related table includes the projected debt service impact of recommended projects, actual debt service on debt authorized and issued, and projected debt service on debt authorized and unissued. Finally, each table is accompanied by a written description of each recommended project. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-5 FY2023 RECOMMENDED PRO)ECTS - GENERAL FUND DEBT (Table I) TABLE I: FY2023 RECOMMENDED PRO7ECTS-GENERAL FUND DEBT Amount PROJECTED DEBT SERVICE Interest FindnCed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 MUNICIPAL PRO]ECTS 1 Battle Green Streetscape g 4,090,000 15 4% / $ 109,067 $ 436,267 $ 425,360 $ 414,453 $ 403,547 Improvements($4,975,000) Subtotal $ 4,090,000 $ 109,067 $ 436,267 $ 425,360 $ 414,453 $ 403,547 FACILITIES PRO]ECTS Within-Levy Projects 1 High School Equipment Emergency a Funds $ 500,000 5 4/o / $ - $ 120,000 $ 116,000 $ 112,000 $ 108,000 Subtotal $ 500,000 $ - $ 120,000 $ 116,000 $ 112,000 $ 108,000 Project that is a potential candidate for debt exclusion 1 LHS Feasibility Study $ 1,825,000 5 4°/o $ - $ 73,000 $ 438,000 $ 423,400 $ 408,800 Subtotal $ 1,825,000 $ - $ 73,000 $ 438,000 $ 423,4D0 $ 408,800 TOTAL PRO]ECT COSTS $6,415,000 $ 309,067 $ 629,267 $ 979,360 $ 949,853 $ 920,347 AUTHORIZED LEVY SUPPORTED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Approved and Issued $ 6,491,534 $ 5,472,708 $ 4,142,558 $ 2,972,282 2,432,262 B Projected Approved and Unissued $ 940,979 $ 2,326,180 $ 2,260,016 $ 2,193,852 $ 2,127,688 C Total Debt Service on Authorized Debt $ 7,432,513 $ 7,798,888 $ 6,402,574 $ 5,166,134 $ 4,559,950 D Projected New Levy Supported Debt Service(above) / $ 109,067 $ 629,267 $ 979,360 $ 949,853 $ 920,347 E TOTAL-PROJECTED LEVY SUPPORTED DEBT SERVICE 10 397 112 7 541 580 8 428 155 7 381 934 6 115 987 5 480 297 F Plus:Projected Debt Seroice on Future Capital Projects $ 155,133 $ 1,442,735 $ 2,755,935 $ 4,096,011 G Less:Debt Service Funded from Special Revenue Accounts $ (51,933) $ (16,125) $ (132,023) $ (124,148) $ (124,148) $ (124,148) H Less:Revenue Set Aside for Paydown of Land Purchases $ (2,320,274) $ - $ - $ - $ - $ - I Less:Proposed Use of Stabilization Fund $ - $ - $ - $ - $ - $ - J Total Offsets to Projected Levy Supported Debt Service(G+H+I) $ (2,372,207) $ (16,125) $ (132,023) $ (124,148) $ (124,148) $ (124,148) K PRO]ECTED NET LEW SUPPORTED DEBT SERVICE(E+F+]) $8,024,905 $7,525,455 $ 8,451,265 $8,700,521 $8,747,774 $9,452,160 Municipal Projects 1. Battle Green Streetscape Improvements - $4,975,000 ($4,090,000 General Fund Debt; $885,000 Free Cash): This request will fund the remaining design, construction and project management for the roadways around the Lexington Battle Green, which currently includes a preferred roundabout alternative for the intersection with Hancock Street and Massachusetts Avenue. Prior authorizations from FY2013 and FY2016 funded a review of the pedestrian and vehicular safety and flow in and around the Battle Green, ways to enhance the access and visibility of the historical sites and how it relates to the overall Center Streetscape Project. A conceptual plan has been developed and will be further refined through the remaining design phase and public outreach process. The funding for both final design and construction is being requested for this Town Meeting to allow for the work to be completed in advance of the 250th anniversary of the Battle of Lexington. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-6 Facilities Projects In 2020, the Department of Public Facilities conducted an evaluation of all the Town's building-related capital assets. This study produced a detailed report on the current condition of DPF assets, including a 20-year Master Plan for renovations and replacements of all town buildings and systems. Due to timing of receipt of the report, and DPF's focus on ensuring ongoing operations and town and school buildings during the pandemic, recommendations from the report have not been incorporated into this budget. Initial conversations with policy makers on insights gleaned from the report data will begin in early 2022, and we expect that staff will further update and prioritize the long-term capital plan in a way that is financially feasible and and best protects the Town's capital assets. 1. High School Equipment Emergency Funds - $500,000 (General Fund Debt): The Lexington High School is a building with many needs, both in terms of the ability to house a high performing educational program and the physical facility itself. The facility continues to age and some systems have exceeded their useful life. The Facilities department continues to perform regular preventative maintenance, however some systems are still in danger of failing. The Town has begun planning for a significant construction project in the coming years, and the Lexington School Committee has submitted a Statement of Interest to the MSBA for consideration of a new or refurbished high school. While waiting on that invitation, and the construction that will follow, this request would provide a funding authorization to repair or replace a major mechanical system in an emergency situation only. This debt authorization will remain open and available for expenditure until a new or refurbished facility is operational, and at that time any unused portion would be rescinded. Potential Candidate for Debt Exclusion 1. LHS Feasibility Study- $1,825,000 (General Fund Debt): Lexington High School (LHS) was renovated in 2000 to a capacity of 1,842 students. In 2014 and 2015, pre-fabricated buildings were added to the campus, increasing the number of classrooms. The January 28, 2015 Symmes Maini & McKee Associates (SMMA) Lexington Public Schools Master Plan Report identified the "classroom" capacity of LHS to be 2,270 students, though also identifying that core areas would still be overcrowded. This existing capacity was projected to provide sufficient classroom space for the next five years. From the SMMA Master Plan, a School Building Project Consensus Plan was developed that identified adding capacity to the middle schools, elementary schools, and pre-Kindergarten, as the priorities over the next five years. School Committee submitted a Statement of Interest (SOI) to the Massachusetts School Building Authority (MSBA) to evaluate LHS for insufficient educational capacity and system upgrades. Should the MSBA select the Lexington SOI, funding would be required for the Feasibility Study. The SOIs submitted to the MSBA in 2019 and 2020 were not selected to move forward. In February 2021, the School Committee again submitted an SOI to the MSBA and expect to hear if the LHS project is selected in the Spring of 2022. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-7 FY2023 RECOMMENDED PRO)ECTS - WATER FUND DEBT (Table II) TABLE II: FY2023 RECOMMENDED PROJECTS-WATER DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None proposed. $ - --- --- $ - $ - $ - $ - $ - TOTAL PRO)ECT COSTS $ - $ - $ - $ - $ - $ - AUTHORIZED WATER DEBT SERVICE FY2022 FY2023 FY2024 FY2Q25 FY2026 FY2027 A Subtotal:Authorized and Issued $ 1,006,679 $ 849,135 $ 692,868 $ 666,206 $ 635,015 B Subtotal:Approved and Unissued(short and long-term) $ 218,067 $ 626,400 $ 615,560 $ 604,720 $ 593,880 C Total:Debt Service on Authorized Debt / $1,224,746 $1,475,535 $1,308,425 $1,270,926 $1,228,895 D Subtotal: Projected Debt Service on Proposed Capital Projects $ - $ - $ - $ - $ - E TOTALPRO]ECTEDWATERDEBTSERVICE $1,179,794 $1,224,746 $1,475,535 $1,308,428 $1,270,926 $1,228,895 No recommendations for debt financing. FY2023 RECOMMENDED PRO)ECTS - WASTEWATER FUND DEBT (Table III) TABLE III: FY2023 RECOMMENDED PRO]ECTS-WASTEWATER DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 Pump Station Upgrades $1,SOO,000 10 4% / $ 40,000 $ 210,000 $ 204,000 $ 198,000 $ 192,000 ($2,000,000) Sanitary Sewer System 2 Investigation and Improvements $720,000 10 4% � $ 19,200 $ 100,800 $ 97,920 $ 95,040 $ 92,160 ($1,020,000) TOTAL PRO]ECT COSTS $2,220,000 $ 59,200 $ 310,800 $ 301,920 $ 293,040 $ 284,160 AUTHORIZED SEWER DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal:Authorized and Issued Debt $ 1,355,417 $ 1,099,820 $ 1,019,324 $ 928,187 $ 845,285 B Subtotal:Approved and Unissued Debt(short and long-term) $ 200,000 $ 557,800 $ 548,920 $ 540,040 $ 531,160 D Subtotal��.Project d'Debt Servhe on Pr pobed Capital Projects � �1,55592 00 $1,63�0 800 $1�5301 g44� �$1,468,040 $1,3284,4160 E TOTAL PROJECTED SEWER DEBT SERVICE $1,464,513 $1,614,617 $1,968,420 $1,870,164 $1,761,267 $1,660,605 1. Pump Station Upgrades - $2,000,000 ($1,500,000 Wastewater Debt, $500,000 Wastewater Retained Earnings): This is an ongoing program to upgrade Lexington's ten sewer pumping stations. A 2013 evaluation and capital plan was developed for the Town with the assistance of Wright-Pierce, including a detailed engineering survey of the pump stations. The survey helped determine current and future needs, timetable and probable costs for the proposed work. Construction has been completed on the pump stations at Worthen Road, Marshall Road and Constitution Road. Design has been finalized for construction at the Hayden Avenue pump station and the recent bid process resulted in significant cost increases over original projections. Design is underway and near completion for the North Street pump station, and given the recent bid results the construction cost for the North Street pump station has increased significantly to reflect current market prices. The goal of this program is to upgrade all of the pumps and support systems to enable better energy efficiency and avoid emergency expenditures. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-8 2. Sanitary Sewer System Investigation and Improvements - $1,020,000 ($720,000 Wastewater Debt, $300,000 Wastewater User Charges): This is an annual program that provides for rehabilitation of sanitary sewer infrastructure. Work will include replacement or repair of deteriorated sewers, force mains and manholes in order to improve flow and reduce inflow and infiltration into the system. Engineering investigation and evaluation will continue on sewers throughout town, including those in remote, hard to access areas. These capital investments improve the operation of the sewer system, reduce backups and potential overflows, prevent system malfunctions and reduce the measured flows through the MWRA meter. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Wastewater user charges, with the ultimate goal of transitioning the entire program to cash funding over 10 years. While rate payers may pay slightly higher wastewater rates in the short-term, significant debt service savings will be realized, resulting in lower overall costs in the long-term. FY2023 RECOMMENDED PRO)ECTS - RECREATION FUND DEBT (Table IV) TABLE IV: FY2023 RECOMMENDED PROJECTS-RECREATION and COMMUNITY PROGRAMS DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO]ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED RECREATION REVENUE DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt Service $ — $ — $ — $ — $ — B Subtotal: Approved and Unissued Debt Service $ — $ — $ — $ — $ — C Total: Approved Debt Service $ — $ — $ — $ — $ — D Subtotal: Projected Debt Service on Proposed Capital Projects ; $ — $ — $ — $ — $ — E TOTAL PROJECTED DEBT SERVICE $ — $ — $ — $ — $ — $ — No recommendations for debt financing, FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-9 FY2023 RECOMMENDED PRO7ECTS - FUNDING THROUGH PROPOSITION 2�/z DEBT EXCLUSION (Table V) TABLE V: FY2023 RECOMMENDED PROJECTS- FUNDING THROUGH PROPOSITION 2�/z DEBT EXCLUSION Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 Lexington Police Station $32,800,000 30 — $ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133 Construction Total Project Cost $32,800,000 $ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133 APPROVED AND PROPOSED EXCLUDED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 Subtotal: Approved and Issued Debt $ 15,945,696 $ 14,023,382 $ 13,629,861 $ 13,229,441 $ 12,681,295 Subtotal: Approved and Unissued Debt $ 34,606 $ 1,018,557 $ 989,311 $ 960,066 $ 930,820 Total: Approved Excluded Debt Service $ 15,980,302 $ 15,041,939 $ 14,619,172 $ 14,189,507 $ 13,612,115 Subtotal: Subtotal-Projected Exempt Debt Service(above) �$ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133 Total Approved and Proposed Excluded Debt Service $16,747,991 $15,98U,302 $17,447,272 $16,980,772 $16,507,374 $15,886,248 Less:use of Capital Stabilization Fund to Mitigate Debt Service � �Z�gp0,000) $ (800,000) $ (700,000) $ — $ — $ — Impacts on Properry Tax Bills Net Excluded Debt Service $13 947 991 $15 iS0 302 $16 747 272 $i6 980 772 $16 507 374 $15 886 248 1. Lexington Police Station Construction - $32,800,000 (Exempt Debt): The existing police station opened in 1956 and lacks many basic amenities of a modern police facility. The building does not have an elevator or a sally port for prisoner access to the cell block. It also lacks a fire sprinkler system. The indoor firing range, locker rooms, garage and office spaces are inadequate. Bathrooms on the basement and second floor levels are not ADA compliant. The heating and cooling systems are inefficient and the building is served by two separate electrical systems which cause problems during outages. In FY2017, the Town appropriated $65,000 for a feasibility study to consider locations for constructing a new Police Station. In FY2019, the Town funded the design and engineering of a new Police Station at its current location, 1575 Massachusetts Avenue. The funding request for the demolition and reconstruction of the Police Station, and temporary relocation space, was originally planned for the 2021 Annual Town Meeting, but was postponed to allow the community to engage in conversations regarding race, social justice and the future of policing. After public engagement and reaffirming the conceptual design, final design funds were appropriated at the Fall 2021 Special Town Meeting. The request for construction funding, currently estimated at $32,800,000, will come to the 2022 Annual Town Meeting, with a debt exclusion vote to follow in June 2022. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-10 FY2023 RECOMMENDED PRO)ECTS - Community Preservation Act Debt (Table VI) TABLE VI: FY2023 RECOMMENDED PROJECTS-COMMUNITY PRESERVATION ACT DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO]ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED CPA REVENUE DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt $ 1,866,600 $ 1,788,900 $ 681,200 $ — $ — B Subtotal: Approved and Unissued Debt $ 69,032 $ — $ — $ — $ — C Total: Approved Debt Service $1,935,632 $1,788,900 $ 681,200 $ — $ — D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTAL PRO]ECTED DEBT SERVICE $2,989,550 $1,935,632 $1,788,900 $ 681,200 $ — $ — No recommendations for debt financing. FY2023 RECOMMENDED PRO)ECTS - Compost Revolving Fund (Table VII) TABLE VII: FY2023 RECOMMENDED PROJECTS-Compost Revolving Fund Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO]ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED REVENUE SUPPORTED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt $ 227,475 $ 189,436 $ 181,966 $ 174,496 $ 102,200 B Subtotal: Approved and Unissued Debt $ — $ — $ — $ — $ — C Total: Approved Revenue Supported Debt Service $ 227,475 $ 189,436 $ 181,966 $ 174,496 $ 102,200 D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTAL PRO]ECTED DEBT SERVICE $ 163,001 $ 227,475 $ 189,436 $ 181,966 $ 174,496 $ 102,200 No recommendations for debt financing, FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-11 FY2023 RECOMMENDED PRO7ECTS - CASH CAPITAL (Table VIII) TABLE VIII: FY2023 RECOMMENDED FUNDING FROM REVENUES(Cash by Source) Waterl Sewer Recr. Enterprise Retained Retained Operating Other Project Free Cash Tax Levy Earnings Earnings Funds CPA* Funds*� Total Cost Other**' SCHOOLPROJECTS 1 LPS Technology Program $1,343,006 $ - $1,343,006 $ - • ees ees FACILITIES 2 Public Facilities Bid Documents $ 100,000 $ - $ 100,000 3 Building Flooring $ 150,000 $ - $ 150,000 4 School Paving and Sidewalks $ 145,000 $ - $ 145,000 5 Mechanical/Electrical Systems Replacements $ 787,000 $ - $ 787,000 6 Municipal Building Envelopes and Associated $ 219,540 $ - $ 219,540 Systems 7 Townwide Roofing $ 428,000 $ - $ 428,000 $ School Building Envelopes and Associated $ Z51,400 $ - $ 251,400 Systems 9 Playground Enhancements-Pour-in-Place $1,459,591 $ - $1,459,591 Surfaces 10 Center Recreation Complex Bathrooms& $ 915,000 $ - $ 915,000 Maintenance Building Renovation 11 Town Pool Water Heater Replacement $ 31,000 - $ 31,000 • ase ae MUNICIPAL PROJECTS 12 West Farm Meadow Preservation $ 28,175 $ - $ 28,175 13 Wright Farm Barn Stabilization and Preservation $ 155,000 $ - $ 155,000 14 Hartwell District Signage $ 65,000 $ 65,000 15 Townwide Pedestrian&Bicycle Plan $ 65,000 $ 65,000 16 South Lexington and Forbes-MarrettTraffic $175,000 $ 175,000 Mitigation Plans 17 Transportation Mitigation $ 6,824 $ 6,824 18 Replace Pumper Truck $ 65Q000 $ - $ 65Q000 19 Pine Meadows Improvements $ 95,000 $ - $ 95,000 20 Park and Playground Improvements $ 200,000 $ - $ 200,000 21 Park Improvements-Athletic Fields $ 250,000 $ - $ 250,000 22 Park Improvements-Hard Court Surfaces $2,500,000 $ - $2,500,000 23 Community Park Master Plan-Lincoln Park $ 100,000 $ - $ 100,000 24 Townwide Culvert Replacement $ 390,000 $ - $ 390,000 25 Equipment Replacement $1,246,000 $ 29Q000 $ - $1,536,000 26 Sidewalk Improvements $ 563,077 $236,923 $ 800,000 27 Townwide Signalization Improvements $ 125,000 $ - $ 125,000 28 Storm Drainage Improvements and NPDES $ 570,000 $ - $ 570,000 Compliance 29 Comprehensive Watershed Stormwater $ 390,000 $ - $ 390,000 Management 30 Street Improvements"" $2,669,767 $ - $2,669,767 $982,231 31 Pump Station Upgrades $ 500,000 $ - $ 500,000 32 Sanitary Sewer System Investigation and $ 300,000 $ - $ 300,000 Improvements 33 Water Distribution System Improvements $1,600,000 $ 600,000 $ - $2,200,000 34 Hydrant Replacement Program $ 75,000 $ 75,000 $ - $ 150,000 35 Battle Green Streetscape Improvements $ 885,000 $ - $ 885,000 36 Municipal Parking Lot Improvements $ 60,000 $ - $ 60,000 37 Public Parking Lot Improvement Program $ 10Q000 $ - $ 10Q000 38 New Sidewalk Installations $ 75,000 $ - $ 75,000 39 Application Implementation $ 158,500 $ - $ 158,500 40 Network Redundancy&Improvement Plan $ 945,000 $ - $ 945,000 41 Scanning-Electronic Document Management $ 110,000 $ - $ 110,000 42 Archives&Records Management $ 20,000 $ - $ 20,000 • asr eee sf' eoe FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-12 OTHER CPAFUNDED PROJECTS 43 Vynebrooke Village ModPHASE Modernization $ 160,790 $ 160,790 Project 44 116 Vine Street Affordable Housing Construction $5,300,000 $5,300,000 a5 Affordable Housing Unit Renewal $ 234,000 $ 234,000 • •a ` • a as� e�e ser eee *CPA totals do not include proposed FY2023 administrative budget of$150,000 and$1,935,632 for debt service. **Other Funds include the Parking Fund,TDM Stabilization Fund,Transportation Network Company(TNC)Special Revenue Fund,and Prior Bond Authorizations. ***Other includes$982,231 in Chapter 90 Aid for street improvements. ****Proposed funding for the annual street resurfacing program is comprised of$2,669,767 of tax levy dollars and an anticipated distribution of$982,231 of Chapter 90 funds. This level of funding is intended to maintain the Town's roadway surface rating(RSR)in the mid-80s. School Department Projects 1. LPS Technology Program - $1,343,006 (Free Cash): This request addresses the District's strategic goal for enhancing the capacity to utilize technology as an instructional and administrative tool. The request will continue to support student access to devices to allow for innovative learning methods that integrate supportive technologies, problem-based approaches and higher order thinking skills. It also maintains and improves, when needed, current infrastructure such as networks, access points and servers. The capital improvement request for FY2023 would provide funding for the following: Tech Workstations - $173,400 to replace Unit A (all classroom teachers, counselors, librarians and staff working under the teacher contract; Unit A) workstations and peripheral devices (laptops, desktops, printers and monitors). Staff workstations were primarily replaced from FY2020 funds, thus minimal replacements are budgeted for this cycle. (150 laptops @ $1,075 each, 5 laptops/ workstations @ $1,000 each, 10 printers @ $440 each, and 10 monitors @ $275 each) PreK-5 Mobile Devices - $105,300 to replace 260 Grade 1 iPads across all district Grade 1 classes due to current devices having reached their end of life. (260 iPads @ $405 each) 1:1 Middle School Program - $212,610 to purchase 570 Chromebooks for 6th graders entering Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices follow them through middle school (three-year life span). Generally, by the end of middle school, many devices have reached their end of life due to use. (570 Chromebooks @ $373 each) 1:1 at Lexin_t�gh School - $180,480 to purchase 640 Chromebooks for 9th graders. All high school students, once provided a device in 9th grade or upon entering the high school, have the device through their senior year (four-year life span). (640 Chromebooks @ $282 each) Science/Technoloqy/Engineering/(Art)/Math (STEM/STEAM./Computer Science - $80,800 to update district computer labs at either the Middle School/High School level and purchase STEM/STEAM based curricular materials. (two labs @ $37,400 each, $6,000 for STEM/STEAM Materials) Interactive Projectors/Whiteboard Units and Document Cameras- $240,416 to replace 48 interactive projectors districtwide. This equips buildings with a touch-activated interactive system with a new ceramic whiteboard and soundbar. The replacements will begin with the oldest model per school until all systems are within a 5-year window with all of the same functionality. The request will also replace 28 document cameras at middle schools, with remaining schools planned in future years. As part of new school construction, some schools have newer document cameras and other schools have had document cameras replaced prior to this year. (48 projectors @ $4,640 each, 28 document cameras @ $632 each) FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-13 District and Building Network Infrastructure - $330,000 to replace switches at the high school that control internet and internal connections ($40,000), replace switches districtwide that support internal connections in schools ($90,000), and replace the electronic devices that support the schools' virtual networks ($200,000). Server/Storaae Infrastructure - $20,000 to maintain and upgrade any server-related hardware. Department of Public Facilities Projects 2. Public Facilities Bid Documents - $100,000 (Free Cash): This is an annual request for funding professional services to produce design development, construction documents and/or bid administration services for smaller projects in anticipation of requests for construction funding at town meeting that have a high probability of approval. This will ensure that both municipal and school projects can be completed in the then-current construction season, which is particularly important for the timely completion of school building projects given the short window between the end of school in June and the end of summer. 3. Building Flooring - $150,000 (Free Cash): Initiated in FY2011, this is an annual request for funds to be used for the replacement of flooring systems in municipal and school buildings. The goal of this annual program is to ensure failing floor surfaces are replaced and are safe for all users. The FY2023 request will begin a systematic replacement of classroom flooring from Vinyl Composite Tile to Linoleum Vinyl Tile at Bowman, Bridge, Clarke, Fiske and Harrington schools. In FY2022, second floor hallway floors at Fiske Elementary School were replaced, as were floors in four classrooms at the high school, the field house basketball court and the Town Office Building. 4. School Paving and Sidewalks - $145,000 (Free Cash): This capital request provides�as needed' replacement of sidewalks, bus loops and parking areas on school grounds. Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a condition suitable for public safety and highlights the Safe Routes to School. The FY2023 request will specifically fund sidewalk panel replacements and parking and roadway improvements at Clarke Middle School which are currently in poor condition. 5. Mechanical/Electrical Systems Replacements - $787,000 (Free Cash): This request is part of an annual replacement of HVAC and electrical systems that have exceeded their useful lives and require replacement before excessive failures occur. This appropriation will address items identified in the 20-year Master Plan. 6. Municipal Building Envelopes and Associated Systems - $219,540 (Tax Levy): This ongoing capital request, originally approved for funding in the 2006 Proposition 2�/2 Override, includes repair and replacement projects for the maintenance and upgrade of municipal buildings and systems. The FY2023 request seeks funding to begin a window replacement project at the Lexington Community Center. Windows in the mansion section of the building are single pane, difficult to open and have significant air leaks, and this funding will replace them with a safer and more energy efficient option. 7. Townwide Roofing - $428,000 (Free Cash): A priority for this FY2023 request is to replace a significant portion of the Central Administration Building's asphalt shingle roof which is necessary to prevent water infiltration. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-14 8. School Building Envelopes and Associated Systems- $251,400 (Free Cash): The purpose of this ongoing capital request is to perform annual prioritized extraordinary repairs and modifications to school buildings and systems. Specifically, the FY2023 request will be used to address water and air infiltration issues at the Central Administration Building by repairing or replacing gaskets, caulking, doors and windows. 9. Playground Enhancements - Pour-in-Place Surfaces- $1,459,591 (CPA): Older playgrounds use bark mulch as their safety surfacing, which is not stable and is regularly washed out or kicked out by students using the play equipment. When this occurs, the 12-inch impact absorbent surfacing requirement is no longer being met, which could result in serious injuries if or when a student falls. Pour In Place (PIP) safety surfacing is a rubber/urethane product being used in all new playground installations. Benefits include better drainage, consistent safety surface, and faster snow melt, enabling use of the playground during colder months. Replacement of the playground surfaces at the Bowman, Bridge and Estabrook elementary schools is proposed during the summer of 2022, as well as a completely new playground at the Fiske elementary school. 10. Center Recreation Complex Bathrooms & Maintenance Building Renovation - $915,000 (CPA): This request is for construction costs associated with renovation of the bathrooms and maintenance building at the Center Recreation Complex. The project will renovate the bathrooms, repair the plumbing system, and install new fixtures. In addition, the storage area currently used by DPW staff to maintain the athletic fields in the area, will be renovated to better support those efforts. 11. Town Pool Water Heater Replacement - $31,000 (Free Cash): This request will replace the water heater at the town pool complex which provides hot water to the 11 sinks and 18 showers at the complex, located in both locker rooms, the family bathroom/locker room and the outdoor showers on the pool deck. The existing oil-based water heater was installed in 2013 and is approaching end of life. There has been considerable discussion around the heating source for the replacement unit, and this item may be adjusted to cover design costs for installation of an electric unit. Municipal Pro'�ects 12. West Farm Meadow Preservation - $28,175 (CPA): This request is to preserve approximately 10 acres of ineadow at West Farm to improve passive recreation opportunities, enhance wildlife and plant habitat, and create a renewed connection to Lexington's history through the recovery of stone walls and scenic vistas. 13. Wright Farm Barn Stabilization and Preservation - $155,000 (CPA): This is a first phase request to stabilize the shell of the Barn structure at Wright Farm to prevent weather and water damage by fixing or replacing the windows, gutters, down spouts, and roof shingles. In addition, ponding water in the lowest level below grade needs to be addressed. 14. Hartwell District Signage - $65,000 (Hartwell Transportation Management Overlay District (TMOD) Stabilization Fund): This is a request to add new signage on Hartwell Avenue and the jughandle on Bedford street to address safety issues as well as to support economic vitality by drawing attention to the commercial corridor - Hartwell Innovation Park. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-15 15. Townwide Pedestrian & Bicycle Plan - $65,000 (Traffic Stabilization Fund): This request is to develop a Townwide Pedestrian and Bicycle Plan, which will compile existing conditions data, identify and prioritize future improvements to the streets, sidewalks, shared use paths to more safely accommodate pedestrians, rollers and bicyclists and provide meaningful connections to the region's active transportation network. The plan will provide a framework for the Transportation Safety Group (TSG) to address safety requests, prioritize sidewalk requests and inform capital plan budget decisions. The Plan will update the sidewalk prioritization plan and sidewalk request process to address locations with the most need and those that will create the most community benefit. 16. South Lexington and Forbes-Marrett Traffic Mitigation Plans - $175,000 (Traffic Stabilization Fund): This request is to develop two Traffic Mitigation Plans: one for the South Lexington Transportation Management Overlay District (TMOD) and the second for Forbes-Marrett TMOD. The South Lexington TMOD encompasses the intersection of Spring Street and Hayden Avenue and most of Hayden Avenue. The Forbes-Marrett TMOD encompasses the Marrett Road and Forbes Street intersection. Traffic Mitigation Plans are a critical part of justifying mitigation payments from private development in the area and are required for proper implementation of the TMODs. In addition, the Plans outline projects and strategies to use mitigation funds to reduce single occupancy vehicle trips, increase safety and reduce traffic congestion. 17. Transportation Mitigation - $6,823.50 (Transportation Network Company (TNC) Special Revenue Fund): This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG). The TSG is staffed by the Planning, Engineering, School and Police Departments. Between FY2008 and FY2011, Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and recommendations for various townwide transportation improvements in support of the Traffic Mitigation Group (dissolved in 2012 and later reconstituted as the TSG). Anticipated projects for the FY2023 funds include study and creation of school zones; on-call engineering services to quickly address safety requests and address road design to reduce speeds where needed; and to apply to MassDOT to reduce certain regulatory speed limits. 18. Replace Pumper Truck- $650,000 (Free Cash): This request will replace the fire department's 2004 pumper truck that is currently being used as a mechanical reserve. In general, fire equipment has an anticipated useful life of 20 years. Lexington typically uses a truck in the front-lines for 10-years, followed by 10-years as a mechanical reserve. The 2004 pumper saw extensive front-line use when a previous pump had mechanical issues, which caused additional wear and tear to this piece. 19. Pine Meadows Improvements - $95,000 (Recreation Retained Earnings): This request will fund installation of new fairway bunkers on the 2nd and 7th holes as well as a greenside bunker at the 8th hole, reconstruction of the bunker on the 9th green, expansion of the tee at the 9th hole, reconstruction of the middle tee on the 8th hole, and completion of the design and engineering work associated with the cart path restoration and renovation on the 5th hole. 20. Park and Playground Improvements - $200,000 (CPA): This request will update and replace playground equipment, safety surfacing and various other amenities at Kinneens Park. The existing playground equipment was last replaced in 2004. The proposed improvements will result in the park being in compliance with the Consumer Product Safety Commission (CPSC), the American Society for Testing and Materials (ASTM) and the American with Disabilities Act (ADA). FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-16 21. Park Improvements - Athletic Fields - $250,000 (CPA): This ongoing multi-year capital program is to address safety and playability concerns as well as provide adequate and safe field conditions. This program funds improvements to athletic fields, including renovations to natural turf, drainage, new irrigation systems, and site amenities including benches and backstops. The FY2023 funds will be used for such improvements to the Fiske School Fields. Based on recommendations from a 2017 ADA Compliance Study, additional walkways will be installed to provide accessibility to the various ball field team areas as well as to the share outfields. If approved, renovations will begin in the Fall of 2022. 22. Park Improvements - Hard Court Surfaces - $2,500,000 (CPA): This request will renovate the Farias Basketball Courts and Gallagher Tennis Courts. The project will include the construction of post tension court surfaces for basketball and tennis/pickleball. In addition to new courts, the project will provide new fencing, athletic equipment, storage shed, shelter, site amenities, tennis practice backboards, and signage. Due to the extensive use that they receive, a complete reconstruction of the the courts and installation of new practice boards will be needed. 23. Community Park Master Plan - Lincoln Park- $100,000 (CPA): This request is to complete a master plan for Lincoln Park to provide a strategic road map for implementing improvements, enhancements, and upgrades at Lincoln Park in upcoming years. Significant investments are planned in the coming 5 years, including field replacements and upgrades to the playground and fitness stations. The master plan will incorporate feedback from the Lincoln Park-Sub Committee, Recreation Committee, Conservation Commission, and community stakeholders, and result in a coordinated, holistic approach when implementing planned capital improvement projects at Lincoln Pa rk. 24. Townwide Culvert Replacement - $390,000 (Free Cash): This request is part of an ongoing program to proactively replace culverts prior to catastrophic failure, which will allow for proper design considerations and funding while also minimizing the impact to residents through unexpected road closures and flooding. A comprehensive Culvert Asset Management Plan guides the work to replace culverts in town; which is a companion effort with the ongoing Watershed Management Plan. Final design has been completed for culverts at Constitution Road and the Valleyfield area. Construction is underway for phase 1 of Constitution Road; Valleyfield/Waltham Street will be bid soon. 25. Equipment Replacement- $1,536,000 ($1,246,000 Free Cash, $145,000 Water Retained Earnings, $145,000 Sewer Retained Earnings): This is an annual request to replace equipment that is beyond its useful life and whose mechanical condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be handicapped due to equipment down time and excessive repair costs. Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement time interval. Replacement intervals vary from 5 to 20 years and are based on manufacturer recommendations and use (type and duration). FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-17 The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is assessed as to its mechanical condition and work requirements. The systematic replacement program defines what equipment is expected to need replacement during the next five years with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Equipment Maintenance Division, Division Superintendents and reviewed by the Manager of Operations and Director of Public Works. The FY2023 request, by funding source, is shown in the table below. Equipment Free Cash Sewer RE Water RE Total 6 Wheel Dump with Snow Plow $ 50,000 $ 87,500 $ 87,500 $ 225,000 Utility Service Truck $ 57,500 $ 57,500 $ 115,000 Drain Flushing &Vacuum Truck $ 500,000 $ 500,000 Boom Flail Mower $ 45,000 $ 45,000 Autonomous Paint Striping Machine $ 52,000 $ 52,000 Wheeled Excavator $ 230,000 $ 230,000 Loader Mounted Snow Blower $ 170,000 $ 170,000 Sign Machine $ 63,000 $ 63,000 Toro Workman $ 40,000 $ 40,000 Small Front End Loader 96 000 96 000 Total $1,246,000 $145,000 $145,000 $1,536,000 26. Sidewalk Improvements ($800,000) - $800,000 ($563,077 Free Cash & $236,923 Prior Bond Authorizations): This request seeks funds to rebuild and/or repair existing sidewalks that are in poor condition. DPW (in conjunction with various committees and town departments) generates a list each year of sidewalks most in need of repair/replacement, based on four determining factors: 1) Is the sidewalk unsafe for travel due to trip hazards, defects, etc. 2) Is the sidewalk within the Safe Routes to School Program 3) Is the volume of pedestrian traffic heavy, light or average 4) Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full reconstruction, overlay or patching DPW currently reviews the condition for 30% of town sidewalks annually, which is used to identify the work to be done. Sidewalks considered for FY2023 funding include: • Lowell St. from Woburn St. to Fulton Rd. (East side) • Heritage Dr. • Partridge Rd. • Gould Rd. from Dewey to Turning Mill Rd. • South Rindge Ave. • Bow St. • Waltham St. from Park Dr. to Worthen Rd. (West side) • Village Circle • Sanderson Rd. • Bryant Rd. • Orchard Lane • Demar Rd. from Turning Mill to #26 • Dewey Rd. from Grove St. to Gould Rd. • Royal Circle • Reconstruction of Ramps, Townwide FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-18 The following table presents the recent history of Sidewalk appropriations: FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 $ 600,000 $ 600,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 27. Townwide Signalization Improvements - $125,000 (Free Cash): This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal inventory and compliance study has been completed, which includes ADA compliance, condition assessment, signal timing, delays and prioritization recommendations. Most work has been completed at the intersection of Massachusetts Avenue and Worthen Road; once pole relocations are complete the final course of asphalt will be placed and final pavement markings painted to complete the project. The FY2023 request is anticipated to address the Lowell Street intersections with North Street and East Street. 28. Storm Drainage Improvements and NPDES Compliance - $570,000 (Free Cash): This is an annual request to replace and supplement existing drainage structures, issues typically uncovered during roadway related construction activity. Funds will also be used for continued compliance with the Environmental Protection Agency (EPA) Phase II regulations which help improve the water quality of Lexington's streams and ponds. Approximately $300,000 of this funding request is for compliance with the construction-related portions of the National Pollutant Discharge and Elimination System (NPDES) minimum control measures as mandated by the EPA in the stormwater general permit. The permit also requires the Town to comply with requirements for illicit discharge detection and elimination (IDDE), best management practices (BMP), installation, and retrofits. The remaining $270,000 will be used to repair/replace drainage structures encountered during road construction, repair other drainage areas of concern in the Town and improve stormwater issues discovered during NPDES investigation work. Current drainage improvements are being performed throughout the Oakland Street neighborhood. The IDDE program has continued with two summer interns and work is underway on the design of numerous BMPs, as well as drainage improvements in other areas of town. The preemptive repair of existing drainage structures will reduce damage to structures themselves, existing pavement, and private and public property. 29. Comprehensive Watershed Stormwater Management- $390,000 (Free Cash): DPW, Engineering and Conservation collaborate on this annual capital request which addresses drainage/ brook management issues. The request funds the continuing design and implementation of watershed plans and the construction of priorities established in those plans. Staff has reviewed three watershed plans already completed (Charles River, Shawsheen River and Mystic River) and developed a prioritization schedule with built-in flexibility pending unforeseen changes. Requested funding will be used to move forward with those prioritized areas. Oxbow/Constitution phase 1 is currently under construction, and the first phase of Valleyfield/Waltham Street will be bid soon. Long-term benefits of the program include prevention of property damage, reduction in liability and overall improvement to the health of Lexington's waterways. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-19 30. Street Improvements- $3,651,998 ($2,669,767 Tax Levy, $982,231 Chapter 90 funding): This is an annual request for the street resurfacing and maintenance program. In addition to the $2,669,767 appropriated from the tax levy, $982,231 of Chapter 90 funds will be utilized. (Chapter 90 funding is based on Lexington's most recent allocation and on the current state allocation of $200 million statewide.) Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently being developed. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety. Street Improvements - Financing Components FY2023 2001 Override Increased by 2.5% per year $ 741,812 Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234 Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850 FY2014 Health Insurance Savings $ 1,100,000 Additional Tax Levy Funding $ 381,871 Estimated Chapter 90 Aid $ 982,231 Total $ 3,651,998 Without Chapter 90 $ 2,669,767 31. Pump Station Upgrades - $2,000,000 ($1,500,000 Wastewater Debt, $500,000 Wastewater Retained Earnings): See detailed description under Table III: Wastewater Fund Debt. 32. Sanitary Sewer System Investigation and Improvements - $1,020,000 ($720,000 Wastewater Debt, $300,000 Wastewater User Charges): See detailed description under Table III: Wastewater Fund Debt. 33. Water Distribution System Improvements - $2,200,000 ($1,600,000 Water Retained Earnings, $600,000 Water User Charges): This is an annual program that replaces unlined, inadequate, aged and vulnerable water mains, deteriorated service connections and eliminates dead ends in the water mains. Water mains were recently replaced on Vaille Avenue, significant portions of Hartwell Avenue, Peacock Farm Road, Eldred Street and White Pine Lane. Additionally, a sustaining valve was installed on Grove Street to ensure that proper pressures are maintained. Water main replacements are anticipated in the Parker Road neighborhood, and on Vine Street, Hayden Avenue, Marshall Road, and Lowell Street from Maple Street to and including Summer Street. A booster pump is planned for the low-pressure area along Fairfield Street. The Town has also completed a hydraulic model for the entire distribution network and an asset management plan for replacing the Town's aging water infrastructure that will ensure a proactive approach for keeping Lexington's water both safe and reliable. The model identifies areas of vulnerability, water main aging, and those areas with low volumes and pressures. The asset management plan recommends the replacing 1% of our water mains on an annual basis. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Water user charges, with the ultimate goal of transitioning the entire program to cash funding over 11 years. While rate payers may pay slightly higher water rates in the short- FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-20 term, significant debt service savings will be realized, resulting in lower overall costs in the long- term. 34. Hydrant Replacement Program - $150,000 ($75,000 Free Cash &$75,000 Water Retained Earnings): This is an ongoing replacement program designed to maintain the integrity of the fire protection system throughout town. Faulty hydrants need to be replaced to meet safety requirements. A list of hydrants needing replacement is generated each year during the annual inspection and flushing of hydrants by the Water and Fire Departments. Based on discussions between the two departments, the target goal is to replace approximately 60 hydrants per year at a cost of $2,500 per hydrant. The Town of Lexington has 1,747 fire hydrants in its fire protection system; a total of 57 hydrants were replaced in FY2021, and 12 were repaired. 35. Battle Green Streetscape Improvements - $4,975,000 ($4,090,000 General Fund Debt; $885,000 Free Cash): See detailed description under Table I: General Fund Debt. 36. Municipal Parking Lot Improvements - $60,000 (Free Cash): This request is for the survey and design of the parking lot that extends from Fletcher Avenue on the most easterly side to the limits of the Town Office Building parcel on the most westerly side. Funds for construction/ reconstruction will be requested in FY2024. The project includes reconstruction of the existing asphalt parking areas as well as new construction and reconfiguration of parking in the area nearest the Hosmer House and Police Station. This will provide for improved flow through the parking area as well as the potential for additional parking spaces pending the impacts of the Police Station design and Hosmer house move. The design and construction of the parking lot will be coordinated with the Police Station reconstruction since that project will significantly impact the existing parking lot. 37. Public Parking Lot Improvement Program - $100,000 (Free Cash): This request is for the redesign of the public parking lots located in downtown Lexington, including the Depot lot, the lot between Edison Way and the Depot (CVS lot), and the lot between Waltham Street and Muzzey Street (Michelson lot). These lots are currently in fair to poor condition with inefficient circulation and parking layouts. This redesign work will include surveys and a conceptual plan development design, with the anticipated results of improved efficiency, circulation and aesthetics. More detail is needed in order to get solid estimates on the cost of construction. 38. New Sidewalk Installations - $75,000 (Free Cash): This request is to fund the survey and design work for a new sidewalk along Cedar Street. This design work and public outreach will inform a future request for construction funding. 39. Application Implementation - $158,500 (Free Cash): This capital program is for large application migrations and implementations. The FY2023 request covers a number of initiatives - 1) the purchase and installation of a cemetery management system to facilitate cemetery operations; 2) the purchase, installation and configuration of a scheduling and time tracking system(s) for the police and fire departments; and 3) the purchase and installation of permitting and inspections software for the Board of Health. 40. Network Redundancy &Improvement Plan - $945,000 (Free Cash): This request is to build a stand alone fiber network for town computing and communications in an effort to achieve redundancy and vendor-independent capability. This will protect communication (both data and voice) between sites that are assessed as critical to the daily function and safety of the Town, and support greater use of paperless processes. Design for the network has been completed, and if approved, installation would begin in Summer 2022. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-21 41. Scanning - Electronic Document Management- $110,000 (Free Cash): This request is to scan existing physical documentation into the Town's document management systems (Laserfiche and Tyler Content Manager). This effort will support continued efforts to migrate to paperless workflows. Once workflows have been established and no additional paper records are being created, historical records are scanned to ensure a complete repository and to allow departments to reclaim the physical space previously occupied by their records. 42. Archives & Records Management - $20,000 (CPA): This is an ongoing request to fund the conservation and preservation of historic municipal documents and records and to make them available on the Town's digital archives. This FY2023 request will include the 1927 blueprints for the Cary Memorial Building; Tax Warrants and Acts of Massachusetts, 1778-1823; and Police Department Journals 1874-1909. Significant progress has been made in preserving Lexington's historic documents but there remains a continuing need to preserve records from the early 1900s and make them accessible. It is projected that this will be a yearly request for treatment/ digitization/microfilming of records. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. 43. Vynebrooke Village ModPHASE Modernization Project- $160,790 (CPA): This request is for fire and other safety system upgrades to supplement state funding for a large-scale modernization project at Vynebrooke Village, operated by the Lexington Housing Authority. The overall project cost is currently estimated to be $4,434,550. 44. 116 Vine Street Affordable Housing Construction - $5,300,000 (CPA): This request is to construct affordable housing at 116 Vine Street. LexHAB proposes to build six units of affordable housing that are expected to achieve near net zero energy consumption due to the use of solar panels and extensive energy conservation measures in the design of the buildings. The construction funds are the final phase in a three-phase approach that will enable the creation of six units of affordable housing that will promote economic diversity and provide much needed housing within Lexington. 45. Affordable Housing Unit Renewal - $234,000 (CPA): This request is for preservation, rehabilitation and restoration of 18 LexHAB units. Nine of the units were purchased with CPA funds, and rehabilitation and preservation work is anticipated, including kitchen and bath renovations, new appliances, electrical upgrades, installation of a new doors and exterior painting to prevent failure. For the remaining nine LexHAB-operated units not secured with CPA funds, the projects will include re-roofing or roof replacement as well as exterior painting to prevent damage and failure of the structure. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-22 .� ' �' ' '� 1 � ' •�• '� 1 1 .� '� Ongoing Capital Programs-General Fund Deferred Dept. Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Total Innovation&Techno%gy Application Implementation $ - $ 200,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Network Core Equipment Replacement $ - $ 8Q000 $ 19Q000 $ - $ 26Q000 $ 530,000 Municipal Technology Improvement Program $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Network Redundancy&Improvement Plan $ - $ 450,000 $ 220,000 $ 110,000 $ - $ 780,000 Phone Systems&Unified Communications $ - $ - $ 90,000 $ 80,000 $ 60,000 $ 230,000 : � �� •� �� Land Use,Hea/th and Development Transportation Mitigation $ - $ 40,000 $ 60,000 $ 100,000 $ 100,000 $ 300,000 �� .� �� Public Facilities Public Facilities Bid Documents $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Building Flooring $ - $ 156,000 $ 162,000 $ 169,000 $ 176,000 $ 663,000 School Paving and Sidewalks $ - $ 218,000 $ 125,000 $ 125,000 $ 125,000 $ 593,000 Mechanical/Electrical Systems Replacements $ - $ 850,000 $ 917,000 $ 984,000 $ 1,053,000 $ 3,804,000 Municipal Building Envelopes and Associated Systems $ - $ 225,029 $ 230,655 $ 236,421 $ 242,332 $ 934,437 Townwide Roofing $ - $ 652,000 $ 1,269,000 $ 244,000 $ - $ 2,165,000 School Building Envelopes and Associated Systems $ - $ 257,684 $ 264,127 $ 270,600 $ 277,365 $ 1,069,776 �. • � Public Works ' Townwide Culvert Replacement $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 Equipment Replacement $ - $ 1,585,000 $ 1,575,000 $ 1,465,000 $ 1,52q000 $ 6,145,000 Sidewalk Improvements $ - $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000 Townwide Signalization Improvements $ - $ 50,000 $ 55,000 $ - $ - $ 105,000 * Storm Drainage Improvements and NPDES Compliance $ - $ 570,000 $ 570,000 $ 570,000 $ 570,000 $ 2,280,000 * Comprehensive Watershed Stormwater Management $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 Street Improvements $ - $ 2,688,312 $ 2,707,321 $ 2,726,806 $ 2,746,777 $ 10,869,216 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 - - - - - :�. . � Schools LPS Technology Program $ - $ 1,391,303 $1,312,551 $ 1,411,961 $ 1,389,538 $ 5,505,353 1 1 • . .• �� 1 1� 1 � 1 Ongoing Capital Programs-Enterprise Funds Deferred Dept. Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Total Public Works Pump Station Upgrades $ - $ 75,000 $ - $ - $ - $ 75,000 Sanitary Sewer System Investigation and Improvements $ - $ 1,040,404 $ 1,061,210 $ 1,082,431 $ 1,104,080 $ 4,288,125 Water Distribution System Improvements $ - $ 2,244,000 $ 2,288,900 $ 2,334,670 $ 2,381,360 $ 9,248,930 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 WaterTower(s)replacement $ - $ - $ 2,156,250 $ 9,803,750 $ - $ 11,960,000 �� .� .� �� Recreation&Community Programs Pine Meadows Improvements $ - $ - $ 250,000 $ - $ 60,000 $ 310,000 Pine Meadows Equipment $ - $ 95,000 $ - $ 75,000 $ 30,000 $ 200,000 �� •� �� . . .� .. . �� .� � . � �� FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-23 .� ' �' ' '� 1 � ' •�• "� 1 1 .• '� Ongoing and One-time Capital Projects-CPA Fund Deferred Dept. ProjectName FY2023 FY2024 FY2025 FY2026 FY2027 Total Land Use,Health and Willard's Woods Site Improvements $ - $ 597,114 $ - $ - $ - $ 597,114 Development Public Works Public Grounds Irrigation Improvements $ - $ 80,000 $ - $ - $ - $ 80,000 Park and Playground Improvements $ - $ 15Q000 $ 80Q000 $ 835,000 $ 25Q000 $ 2,035,000 Park Improvements-Athletic Fields $ - $ 285,000 $ 480,000 $ - $ - $ 765,000 Recreation&Community Park Improvements-Site Amenities $ - $ 30,000 $ - $ 30,000 $ - $ 60,000 Programs Cricket Field Construction $ - $ - $ - $ 200,000 $ - $ 200,000 Lincoln Park Fitness Stations Equipment $ - $ - $ - $ - $ 50,000 $ 50,000 Lincoln Park Field Improvements $ - $ 25,000 $ 425,000 $ 442,000 $ 460,000 $ 1,352,000 Town Clerk Archives&Records Management $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 . .. �� :� �� One-Time Capital Projects-General Fund Deferred Dept. ProjectName FY2023 FY2024 FY2025 FY2026 FY2027 Total Replace Pumper Truck $ - $ - $ - $ 700,000 $ - $ 700,000 Fire Ambulance Replacement $ - $ 335,000 $ - $ - $ 375,000 $ 710,000 LHS Feasibility Study $ - $ - $ - TBD $ - $ - Public Facilities LHS Science Classroom Space Mining $ - $ 200,000 $ - $ - $ - $ 200,000 Cary Library Children's Room Renovation � - $ 5,58q000 $ - $ - $ - $ 5,580,000 Project Hartwell Ave.Compost Site Improvements $ - $ - $ 200,000 $ - $ - $ 200,000 Municipal Parking Lot Improvements $ - $ 460,000 $ - $ - $ - $ 460,000 Public Parking Lot Improvement Program $ - $ 663,000 $ 619,000 $ - $ - $ 1,282,000 New Sidewalk Installations $ - $ 865,000 $ 250,000 $ - $ 3,000,000 $ 4,115,000 Public Works Bedford St.and Hartwell Ave.Long-Range Transportation Improvements $ - $ 1,580,000 $ - $ - $ - $ 1,580,000 StreetAcceptance $ - TBD TBD TBD TBD $ - Public Grounds Irrigation Improvements $ - $ 120,000 $ - $ - $ - $ 120,000 Cemetery Columbarium $ - $ - $ 450,000 $ - $ - $ 450,000 Recreation&Community Pine Meadows Clubhouse Renovation $ - $ 120,000 $ - $ 1,680,000 $ - $ 1,800,000 Programs Lincoln Park Field Improvements $ - $ - $ 775,000 $ 806,000 $ 838,000 $ 2,419,000 �� .. �� ' . ��i �� ' . �� FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-24 This Page Intentionally Left Blank. �� '�� I r �� ir ,'� �I �i �� ' + �� ry� .e� y�i,y„n;° ;r„' .�� I�� '� ��ro ��4,��,.� ��,��o ^��,.�.... ..� M FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-25 ' ' ' ' ', � ' ' ' ' ' � � � � � � � � � ' ' ' ' �, � �=" �" r�. cv cv � � � tt�s � � c�.a � � ' ' ' ' � � � � w.. �. f� �. q,� qy �3 CK3 �} tK3 �'�, �'', �'I, �'', �'��, � -� '� '� I.d�., LL «�. � h^ .� �''�� I ''', I �'� QJ ��" � � � � � � � ,',, ',, ,,,, ',, �'�, � � C'� � � , , , , , �� Cf�9 C�" '��r" cc� ,',, ,', ,',, �,', �',, Q c„b C � Sf,x tC 81Y , ' , ' ' 4Y �J � tlt .�: � ' ' , �{r� ��y C7b � '�:. {r '' '' ;� � � � r� � �. cn rr� F� r� �"" � -� � � � � ua ;�, -�' ,� �' � � � � ;� ;;>- � .� � � .� cu : '`� � , '� � �i �.,� � � � � ;� � � � � � � � � � � � �� ;c.� � � � � '� � � �,� � ' � � � °� � � � � � � � � �' � � m � �- -� , , , � � .� ,� � � � �`� � � � � � � � � � � � � � �� ' � = �, � � � .� ��' � �- � .� .�� '', � � � � � � � �a � � � �n�a � � � � � � �i�a� .� � � �s �s r.� �� '� r�+� �a r�.. �', I o� ,� .� � � �s r.�^.� � .c.�- � � � oa� � w�^ c .c�a � .� � � .� �,.*� � '� � -� ,�� ""�7 Cl�a Ql�"i C% GC�� LL Cl�,� twL. +�:�TM I� CLY F� "M�� i � � �� '� I h�. � , � � � � ; � � � F� `� � � `� �a �� ` �� ` ' ' � � � � � � � � � � �� ca � � � �� , ��, ��, , ,, ,, � � ' � , ', , � , ;� � � ' ' ;� � � �,� , � !� u� � � � � � '� � � � � � — vy ... 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It reflects actual results of FY2020 and FY2021, FY2022 estimated revenues and budgeted expenditures submitted to the Department of Revenue for the certification of the FY2022 tax rate, and the budget recommendations of the Town Manager and School Superintendent for FY2023 budget and projected revenues to support those recommendations. FY2020 FY2021 FY2022 FY2023 Revenue Summary Actual Actual Recap Projected Tax Levy � ��',��'!��', $ 194,329,878 $ 204,228,741 $ 212,113,191 ��g!!�I�....... StateAid $ 16,255,912 $ 16,334,701 $ 16,492,260 � ��r"�� u-�::�....... Local Receipts $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 Available Funds $ 14,264,142 $ 11,805,351 $ 17,825,379 � ....�l�a��"p��/.... �:��°..r.n�a ��...; n��.�� Revenue Offsets $ (1,875,209) $ (1,773,854) $ (1,961,196) � ....�1� �MS1„�'��'��/� ,�............................�.......��:�� Enterprise Funds (Indirect) $ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613 Total General Fund � ��"�� $ 237,803,577 $ 250,645,473 � �"��"��"��"'� �, , �',„�� u �'��....',„ „,� ,,,, , ',,,.... �.. . ...... . ............. .� � General Fund Expenditure Summary Education Lexington Public Schools $ 109,609,162 $ 115,274,811 $ 123,376,981 $ 128,254,447 Minuteman Regional School $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 Subtotal Education $ 112,079,293 $ 118,137,958 $ �26,507,0�9 $ 131,478,345 Municipal Departments $ 37,066,492 �� :��I��➢ , $ 42,920,017 $ 44,802,554 ��.�.�..��.: !a�....... Shared Expenses Benefits &Insurance $ 34,516,484 $ 35,996,400 $ 39,754,560 $ 41,744,415 Property Insurance &Solar $ 1,440,268 $ 1,408,990 $ 1,485,000 $ 1,485,000 Debt (within-levy) $ 9,556,878 $ 10,237,538 $ 10,397,112 �; l�'��,,�!�� ,�—��-��:.�� Reserve Fund $ — $ — $ 750,000 $ 750,000 Facilities $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,669,307 Subtotal Shared Expenses $ 56,609,045 $ 58,783,861 $ 64,540,037 � ��,��.-��'p ,,��:.........................��;��'....... Capital Cash Capital (designated) $ 8,137,274 $ 7,812,019 $ 10,136,491 �� ....� ��11��..... �.-�:�:�`�� Subtotal Capital $ 8,137,274 $ 7,812,019 $ 10,136,491 :� ,1 �"�� `...........................:�',��,�� Other FY2023 Recommended Budget& Financing Plan February 28, 2022 I-1 Section I Budget Overview Town of Lexington, MA Other (allocated) $ 4,358,036 $ 1,368,916 $ 6,541,910 � "� ��"u �................................�'��-- Other (unallocated) $ — $ — $ — � ��Q�D';��Q��"�.... �� Subtotal Other $ 4,358,036 $ 1,368,916 $ 6,541,910 � �"�,�'�",��,�� .................................�,��.��-��,�...... Total General Fund $ 218,250,140 � �'�""��"'��'�� $ 250,645,473 � �"'��"'� �„ � ,,,, ,,,-,,,,„ �,�'�,��,,, �..... ,,,,„ „�„ ��',„ General Fund Surplus/(Deficit) ^� � "��"�� ,��'��.',',�� . $ — $ — , � ,,,, „ , „ �, , ,„ � � ,, ,„��,��',�„�.�..,�„�...... 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It includes: • General Fund Revenue Description II-2 FY2023 Recommended Budget& Financing Plan February 28, 2022 II-1 Section II Revenues Town ofLexington, Massachusetts The summary below presents Total General Fund Operating Revenues and Net General Fund Revenues. General Fund Operating Revenues include all revenues projected as available for use in FY2023. • Total General Fund Operating Revenues are from annually recurring and non-recurring sources, including transfers from special revenue funds, Specialized Stabilization Funds, and the Health Claims Trust Fund. • Net General Fund Revenues are Total General Fund Revenues less revenues recommended to be set-aside to fund designated expenses. In FY2023, Total General Fund Operating Revenues are projected to increase by approximately �,�w�� million, or� �-�/�� ,�/��. Net General Fund Revenues, those available to support school and municipal operating budgets, are projected to increase by �/ ��7�� u million, or �.�� "�. FY2022-23 Change FY2020 FY2021 FY2023 General Fund Revenue Summary Actual Actual FY2022 Recap Projected $ % Property Tax Levy(Table 1) � ��p��u;r� ��b�l�. $ 194,329,878 $ 204,171,602 $ 212,056,053 $ 7,884,450 3.86% a. ,. , ��... .��- Tax Levy Dedicated to Capital � _ � — � 57,138 $ 57,138 $ — —% Stabilization Fund StateAid(Table 2) $ 16,255,912 $ 16,334,701 $ 16,492,260 � �6"apJ�^�.,�� r l��l,,^��1�� r�`°��+ ��—&�rp��'!�p�b'!:��..... ,� ��P��I...... �,..._. Local Receipts(Table 3) $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 $ 860,175 6.81% AvailableFunds(Table4) $ 14,264,142 $ 11,805,351 $ 17,825,379 �i> �/,��:��Il r� �1,��,,>l) ��!�II�'1pu ajF �.�'9p��.�..rp'�'�_',.' �,.p�,., .�p.-� ... �:��Y�,-�..�.. . Revenue Offsets(Table 5) $ (1,875,209) $ (1,773,854) $ (1,961,196) �IM ��w��."�"��"� I^ �� '"�u�°'�`" ..... B:�R,'� a�—�'M1�r.„�.;�.� �.....................�.�.e . Enterprise Receipts(Table 6) $ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 373,257 26.06% Total General Fund O eratin p 9 ��,;"��m��. $237,803,577 $250,645,473 �,,�,i!��fm��"w'�iu � .��"�� "��u��%au Revenues ��:��..:�- ��'��g��';�-�........p..�A.�#-��:��..... ,�14:�.a.a�'� Less-Revenues Set-Aside for � 12,495,310 $ 9,180,935 $ 16,678,401 � II/,��u��Qu �s Gs"a�l�", ��b�1�la, Designated Purposes ��n�a��„��- �—�r��-�- �,-:�� Net General Fund Revenues ��.',',��'�� $228,622,642 $233,967,072 ��,�I��'�i�� Po� .�,��,� ��"��/�!. . ��.�r�� ..��:g��:m, � ,,,��;�:�,,,. �,:.... � ��.�� Detailed Description: Property Tax Levy: The FY2023 property tax levy is projected to increase approximately $7.88 million, or 3.9%. The projected levy is a function of the FY2022 levy limit increased by 2.5% per Proposition 2�/2, plus an increment for new growth. FY2023 new growth will be a function of construction activity for the period July 1, 2021 to June 30, 2022. FY2023 new growth is estimated at $2,750,000 based on a review of historical data on new growth. Tax Levy Dedicated to Capital Stabilization Fund: In Fall 2021 the Town Manager proposed a new fiscal guideline, a Capital Stabilization Framework, to prepare for future capital projects. Beginning in FY2022, new levy growth generated from specified commercial and industrial development will be dedicated to the Capital Stabilization Fund (CSF) rather than becoming general revenue for the town's operating budget. Projects include those with a Preliminary Site Development and Use Plan (PSDUP) approved by Town Meeting, or those approved due to the revamped zoning on Hartwell Ave. This framework will reserve levy capacity to absorb a sudden increase in debt service for large capital projects such as the high school in future years. The set-aside funds can also be applied in future years to mitigate exempt debt service created by those capital projects. A list of properties currently subject to this guideline is available in Table 1A. FY2023 Recommended Budget& Financing Plan February 28, 2022 II-2 Section II Revenues Town ofLexington, Massachusetts State Aid: Due to the pandemic, Local Aid was largely level-funded in FY2021, with minimal increases in FY2022, which is projected to continue in FY2023 and is projecting an overall increase of �—�'� � //�/�. The State is still developing its FY2023 budget; the �u��w�irir��ir°�,,...initial FY2023 State aid numbers ��iNII ��N��bN��,��u� u��lll��a��, in January 2022�� °�M...-�11��^u��a��N�;��:��ir�� ,�u�� u�a��l,��.q�m�.... iii�i �his budget. Final figure are likely to be known in June 2022 when the Legislature adopts, and the Governor signs, the FY2023 State budget. Local Receipts: FY2023 projections for each category of receipt are based on the history of actual collections and projections of 3 and 5 year historical averages, with some adjustments to specific categories due to the pandemic, such as Other Excise - Meals and Hotel/Motel. FY2023 local receipts are estimated to increase by approximately $860,175 or 6.81% over FY2022 estimates, which were also adjusted for the pandemic. The main contributors to this growth are a partial rebound in Other Excise, and the recognition of higher ongoing revenues for permits, particularly building permits. Available Funds: Available Funds are projected to remain relatively stable, with a decrease of �1.1�9-�°��,��"�.�',�, or�� :.. �� .D�,��%�. This is a net change, due to the use of $500,000 from the Special Education Stabilization Fund in FY2022, which will not recur in FY2023; and the unavailability of funding from the Parking Fund due to the lack of parking meter enforcement during the pandemic, as well as some capital projects authorized during FY2022 which depleted the fund balance. .I�II��^�� ,�.ir��,�� u�� . I�� I�n�; ��iilll��ll°�ulllu�y...��u� a��u�.u��iii��lll ��11....iric�ullllllu�rir�n. uir� IC ir�� wa�^�I�� uiir� IC ��f�� ;�iruirr��iriilll� ��.. �uin� ��:��;�, ��.�.uu��...��u�� "�� ir��nullllllli��u�n uu� �,;II�� III �°�� Il�u��lla��, ��aui �°��.��u�dui�lll ��q.��s� �u�°� ��iir�� IIIIII ��.. �ir�� .uu�rr�i�� u,uu��uu�� r��u�uua,��^��..��ru �da�.l�ui��lll I�u��ad�a�,, . Consistent with prior years, FY2023 Available Funds includes a transfer of$141,000 from the Transportation Demand Management Stabilization Fund to finance the Lexpress service and the Town's contribution to the REV Shuttle, and a $750,000 transfer from the Health Claims Trust Fund to fund the Town's Other Post Employment Benefit Fund. In FY2023, a transfer from the Capital Stabilization Fund is not needed to mitigate within-levy debt service, as debt service remains within target levels. Similarly, no funds were needed for this purpose in FY2021 and FY2022. Revenue Offsets: Revenue Offsets are projected to increase by approximately °::. '>„�� '�G�;�,, or � " ��?��r�u «��,��""�"�. Revenue Offsets represent the set-aside of a portion of projected revenues legally required for particular purposes including: (1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund operations; (2) cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the costs of state and regional services provided to the Town, based on updated projections issued alongside the Governor's budget; (3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted to property taxpayers; and (4) potential snow and ice deficits. The FY2023 increase in total Revenue Offsets is driven by the set-aside of$400,000 in estimated FY2023 revenue to cover a potential snow and ice deficit at the end of FY2022. For FY2022, $400,000 was set-aside, but was ultimately not needed since actual FY2021 snow and ice removal expenses fell within their budgeted levels. FY2023 Recommended Budget& Financing Plan February 28, 2022 II-3 Section II Revenues Town ofLexington, Massachusetts Enterprise Receipts: This category of revenue represents transfers from the Water, Sewer and Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the operations of the water, sewer and recreation departments. During FY2022, the Recreation indirect charges were not assessed due to the impact of the pandemic on enterprise revenues. The Recreation indirect charge has been resumed for FY2023, and will be reevaluated in future budget cycles. The Water and Sewer transfers are increasing by 6.0%, as supported by a detailed indirect analysis completed by Finance. As a result of these combined adjustments, overall Enterprise Receipts are increasing by 26.1%, or $373,257. FY2023 2022-23 Change Table 1:Property Tax Levy �z020 Actual FY2021 Actual FY2022 Recap Projected $ % Tax Levy $ 176,907,122 $ 184,938,303 $ 194,415,313 $ 204,199,633 $ 9,784,320 5.03% Prop.2.5% $ 4,422,678 $ 4,623,458 $ 4,860,383 $ 5,106,419 $ 246,036 5.06% New Growth $ 3,608,503 $ 4,853,553 $ 4,923,938 $ 2,750,000 $ (2,173,938) (44.15)% Override/ExcessLevyCapacity �,� (,�G�,,°,�Yl,j� $ (85,435) $ (28,031) NA °' &N�J�vk Subtotal � �&��,�&��p1z�"� $ 194,329,87H $ 204,171,602 $ 212,056,053 $ 7,884,450 3.86% �" �.£$+��:�!''��.� Table lA:Property Tax Levy Dedicated to the Capital Stabilization Fund 1050 Waltham St. $ - $ - $ - $ - $ - -% 186 Bedford St. $ - $ - $ 21,451 $ 21,451 $ - -% 55 Watertown St. $ - $ - $ 35,687 $ 35,687 $ - -% Subtotal $ - $ - $ 57,138 $ 57,138 $ - -% Table 2:5tate Aid Chapter70 $ 14,456,349 $ 14,438,034 $ 14,647,494 ,,� I��,�'�J�1�'b^� .;p ?�)'��,�'�u�VP 1;,;�1�1�°,,,�,. � 14Vyt�2f�„�:g14V � &�z"�+P��}Qk 2:Pl.�i�'fc.r Charter School Reimbursement $ 2,446 $ 80,755 $ 4,690 "F� �^�N�� '�'u ��,,.�+�� p�Cl?I G fi��"'/,� �; u>,tUfk�Y � 3&Q:h ��s�."/, Unrestricted General Government Aid $ 1,627,400 $ 1,627,400 $ 1,684,359 ,1� G„I�"^�„r�.tJ ,� �N.v„!dJ+� J',,J�I r�� n:,Tkf�,�V9�i Q� ;,;,��3d �,.�h�Y�/vx P $ $ $ I� �� J f•, "'. Veterans Bene its&Exem tions 117,802 124,689 95,590 ' �d�„�Y�"r ��.. �,y � u,u �� . , � � "�?a;!'s°9(� '� ......_uf�r Offsets(Library) $ 51,915 $ 63,823 $ 60,127 ,�t ,^�„t�wt! � (�,�.7�GNY (r„'k,;i.SC1)�/�, ,, Ff1&��_ . _......__ ........nlcr Subtotal $ 16,255,912 $ 16,334,701 $ 16,492,260 � ��rv,�'��,�f�f�� ,��m� III,,,��"�J�n �u �.��'�n��"�� .�?e'�� .,?;�e�fes Table 3:Local Receipts Motor Vehicle Excise Tax $ 5,383,364 $ 5,335,129 $ 5,315,294 $ 5,455,000 $ 139,706 2.63% Other Excise $ 1,503,388 $ 813,643 $ 774,100 $ 1,043,500 $ 269,400 34.80% Penalties&Interest $ 564,274 $ 445,590 $ 341,500 $ 341,500 $ - -% PILOT's $ 666,153 $ 660,966 $ 698,000 $ 715,000 $ 17,000 2.44% Rentals $ 431,498 $ 473,201 $ 394,850 $ 3fi1,850 $ (33,000) (8.36)% Departmental-Schools $ 331,482 $ 337,909 $ 243,500 $ 244,500 $ 1,000 0.41% Departmental-Municipal $ 2,697,925 $ Z,398,261 $ 2,590,025 $ 2,629,525 $ 39,500 1.53% Licenses&Permits $ 3,021,668 $ 3,542,914 $ 1,906,600 $ 2,335,800 $ 429,Z00 Z2.51% Special Assessments $ 19,781 $ 25,644 $ 13,064 $ 10,433 $ (2,630) (20.13)% Fines&ForFeits $ 152,654 $ 59,820 $ 101,000 $ 101,000 $ - -% Investment Income $ 1,297,265 $ 277,170 $ 250,000 $ 250,000 $ - -% Miscellaneous Non-Recurrin 754 943 987 817 - - - -% Subtotal $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 $ 86�,175 1.41% Table 4:Available Funds Parking Fund $ 425,750 $ 562,000 $ 828,237 $ - $ (828,237) (100.00)% III Cemetery Sale of Lots Fund $ 64,380 $ 40,480 $ 51,933 $ 16,125 $ (35,808) (68.95)% FY2023 Recommended Budget& Financing Plan February 28, 2022 II-4 Section II Revenues Town ofLexington, Massachusetts Free Cash* $ 12,201,094 $ 9,468,456 $ 14,638,059 J; 1"e,,r!+`U�'Y„uyf�ll ,?„ �,4)�r�.,°)�P� 7,I s°�� 141„t�a�'s,�41 Q� QR;,�ba�) ��1.�b�}'Fir Health Claims Trust Fund $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ - -% Transportation Demand Management Stab. � 141,000 $ 141,000 $ 141,000 $ 141,000 $ - -% Fund Traffic Mitigation Stabilization Fund $ - $ - $ - $ 240,000 $ Z40,000 -% Transportation Management Overlay District � _ � _ � - $ 65,000 $ 65,000 -% (TMOD)Stabilization Fund Center Improvement District Stabilization Fund $ 27,000 $ - $ - $ - $ - -% PEG Access Special Revenue Fund $ 638,918 $ 620,711 $ 629,287 $ 637,576 $ 8,289 1.32% Transportation Network Company(TNC) � - � 16,504 $ 20,889 $ 6,824 $ (14,066) (67.33)% Special Revenue Fund Betterments Fund $ 16,000 $ 6,200 $ - $ - $ - -% Visitors Center Stabilization Fund $ - $ 200,000 $ - $ - $ - - Special Education Stabilization Fund $ - $ - $ 500,000 $ - $ (500,000) (100.00)% Balances from Prior Yr.Capital Articles $ - $ - $ 155,974 �� dr�",��, � �ptl�„ap�pap -o�o �; ;;�.:nF�,�r°'� $ �db,"�4�a� Use of BAN Premiums - - 110 000 - 110 000 100.00% 3ubYOtal $ 14�264�142 $ 11�805�351 $ 17�825�379 � IIIt"��,:��"��,,,,, � ��,s��„� Q�q�,��"/au � ��a��,��g��d �(1m�.4&�R�� n,�,�.��".�eu ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Table 5:Revenue Offsets CherrySheetAssessments $ (923,294) $ (960,031) $ (1,001,069) fJ; (V�,V,I�p„r")�u� � ��l.a��,�"�!��} �� r!��/��, � lN:p��EypPt�D¢:N�- .�n �1,rD�Y.P�,�- ,a-�.r$kX�"�QT Cherry Sheet Offsets-Public Libraries $ (51,915) $ (63,823) $ (60,127) „�> �'a^��£.9JJ ;� 'b,„�"bub �+;�,,1s�Y�°% � _(€a�D,&7.d� y'� .......__ ......_r.Y� Overlay(abatements) $ (900,000) $ (750,000) $ (900,000) $ (750,000) $ 150,000 (16.67)% Snow Deficit $ - $ - $ - $ 400,000 $ 400,000 - 5ubtotal $ (1,875,209) $ (1,773,854) $ (1,961,196) �ro ��;;,',��"!m"!m�� "� ��'"��"��w�� "/an �'u (��fl��;�� C�,�!,�BP��) �.��;;:�s�%sv Table 6:Enterprise Receipts Water $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41°/o Wastewater(Sewer) $ 532,094 $ 541,663 $ 514,111 $ 54Z,416 $ 28,305 5.51% Recreation&Communit Pro rams 269 681 277 771 - 286 104 Z86 104 -% Subtotal $ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 373,257 26.06% Gross General Fund Revenues ^� ��/��. $ 237,803,577 $ 250,645,473 � �"��,�m��'�'� � ��,��" �„�m�a�1�;u. $� 7�':�:��£s"l��:ffNdU ^�» ��&$�l''w��d�.�� P XM��R'YqQb_ %��':�.��plsa Revenues Set Aside for Designated � 12,495,310 $ 9,180,935 $ 16,678,401 � ��,��ro�III m�� w"'�,�R"��"'� "�m��,a"Jar Expenses � �'��k�g�9�� Z��e"�&�� 'l��dsv Net General Fund Revenues Available for m� �� y y� 22g 622 642 233 967 072 Appropriation n $ r r $ i i � W�"�p��r��<M"""� �` �a�"'u"��V!x��i� "�'mro��'Jau � ��.��•��.�1��'U �; 'A��:��"��.g�"G��: � YN�QA�R�7� �,�.'��1�� Revenues Set Aside for Designated Expenses: This represents components of Gross General Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the table below. FY2023 Recommended Budget& Financing Plan February 28, 2022 II-5 Section II Revenues Town ofLexington, Massachusetts Financing Sources Tax Levy Free Cash Other Total Notes 1 Set-Aside for Unanticipated $ 200,000 $ 200,000 Reserved for appropriation at the 2022 annual town Current Fiscal Year Needs meeting to fund supplemental appropriations to the FY2022 current ear bud et. Z Other Post-Employment $ 750,000 $ 1,179,721 $ 1,929,721 $750,000 from the tax levy made available by an Benefits(OPEB) equal transfer from the Health Insurance Claims Trust Fund to fund FY2023 Health Insurance. 3 Unallocated , �H,�r,I � �1�17N„�)�„$' � ,Ul�,�.Vl�d Set-aside for as yet to be identified FY2023 purposes. �, ra�YQ:&„4:)�Ydy � :>QYQ6,�kQY�b 4 Cash Capital � a�„�1��„�1��,� $ 548,747 � a+,�,7��,r,.�1� Free Cash and other available funds to support capital improvements. � /„Q3Q14„�r°£;::.� ^� ! o-43,7;:��b 5 Appropriate into Capital $ 57,138 $ 3,085,296 $ 3,142,434 To meetfuture capital/debt service needs. Stabilization Fund 6 Appropriate from Capital �N $ — Proposed use of Capital Stabilization Fund to hold Stabilization Fund debt service increases to 5%annually. 'II"If:aN:1 7 Transition Free Cash out of s�: �,�u��VJ,�J�J�J� �� ,u�1�7,uatil�p 5-year plan to eliminate the use of Free Cash for Operating Budget the Operating Budget. '� !¢:84„&4e�84 � 1&�Gd��Q�QY 8 Street Improvement $ 2,669,767 $ 2,669,767 Consistent with long-term street maintenance plan. Program 9 Municipal Building Envelope $ 219,540 $ 219,540 Initially funded in 2006 override;increases by 2.5% and Systems per year. 10 Warrant Articles $ 90,000 $ 55,000 °� ;CD,c��R�J. �b �J'�,',�lG; Senior Tax Work-Off;Comprehensive Plan Implementation;Climate Action Plan g�________-��a�4�SYP� 11 Support of Recreation and $ 242,790 $ 242,790 Tax Levy support of Recreation and Community Community Programs Dept.- Programs Enterprise��rrsi�,�,�fu;u ff�,Fuih;;ir�aln,°,� 4 r�ain,i�r l<r�,�i.N<:Rc��7y . . 13 Revenue to Support $ — �� I"J�Y�Vy"J�Y $ — �u ✓�I�W,�G�I�G Free Cash to support the FY2023 operating budget. Operating Budget �; � ��.a�:�„�:��:;�.� °{; a r��:zd.r,�:�Q:��:� 14 Funding for New Pension $ 400,000 $ 400,000 Amount of incremental increase in the updated Schedule Pension Funding schedule will be supported with Free Cash in FY2023. 15 Retire Note for Land $ — $ — $ — To pay down notes issued for Pelham and Bedford Purchases-Debt Service St.over 5 years(final payment in FY2022). . • . FY2023 Recommended Budget& Financing Plan February 28, 2022 II-6 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section III: Program 1000: Education This section includes detailed information about the FY2023 Operating Budget & Financing Plan for education. It includes: • 1100 Lexington Public Schools III-## • 1200 Minuteman Regional High School III-18 FY2023 Recommended Budget& Financing Plan February 28, 2022 III-1 Program: Education 1200 Minuteman Regional High School Town ofLexington, MA Budget Overview: The Regional High School subprogram budget is for the assessment levied by the Minuteman Regional Vocational Technical School District to support the operations of the School. Minuteman is a regional high school, located in Lexington and Lincoln, which provides technical and academic education for students in grades 9-12 from the Minuteman district, which includes 9 towns as of July 1, 2020, as well as out-of-district students. Minuteman Tech's programs include courses in Biotechnology, Environmental Science, Multi-media Engineering, Design and Visual Communication, Engineering and Robotics Automation, Cosmetology, Early Education and Teaching, Carpentry, Culinary Arts and Hospitality, Plumbing, Electrical, Health Occupations, Horticulture, Programming and Web Development, Automotive Technology, Welding and Metal Fabrication, Advanced manufacturing courses and a new Animal Science program, as well as four-year academic and college preparatory programs. In addition, adult students can pursue a variety of continuing education programs at Minuteman. Lexington's historical enrollment at Minuteman is shown in the table below as of October ist of each year, the date that enrollments from school districts throughout the Commonwealth are reported to the Massachusetts Department of Elementary and Secondary Education. 10/1/2016 10/1/2017 10/1/2018 10/1/2019 10/1/2020 10/1/2021 High School Students 54 53.5 52 62 71 68 Post Graduate Students* 1 1 1 4 — — e m .. .: *Beginning in FY2021,Minuteman began offering Minuteman Technical Institute(MTI)for post-secondary students. MTI students pay tuition directly to Minuteman; it had previously been included in the assessment. Two Lexington residents are enrolled in MTI in FY2022. Appropriated/Authorized Staffing: No Town staff are charged to this budget. Budget Recommendations The FY2023 recommended budget for the Minuteman Regional High School assessment is $3,223,898, an increase $93,860 or 3.00% from the FY2022 budget. This is a preliminarx figure, as the district is still developing its FY2023 budget, which will be presented to the Minuteman School Committee on January 11, 2022. Most of the increase is from debt service, much of which is from the new school building, which opened in September 2019. Overall, the assessment incorporates $1,017,152 in debt service, an increase of $89,260 or 9.6%. Since all debt for the new building has now been issued, Minuteman projects that future debt requirements will gradually reduce as debt is paid down. The annual assessment is broken out as follows - Category FY2020 FY2021 FY2022 FY2023 $ Change %Change Minimum Required Contribution $ 799,005 $1,057,954 $ 1,156,993 $ 1,158,939 $ 1,946 0.2% Transportation Assessment $ 86,714 $ 83,516 $ 109,594 $ 78,524 $ (31,070) (28.4)% Remaining Operating Assessment $ 962,102 $1,011,769 $ 935,559 $ 969,283 $ 33,724 3.6% Capital/Debt Service $ 618,510 $ 709,909 $ 927,892 $ 1,017,152 $ 89,260 9.6% Post-Graduate $ 3,800 $ — $ — —% Total Assessment $2,470,131 $2,863,147 $3,130,038 $3,223,898 $ 93,860 3.0% *Numbers may not add due to rounding. FY2023 Recommended Budget& Financing Plan February 28, 2022 III-18 Program: Education 1200 Minuteman Regional High School Town ofLexington, MA C"�/c�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�F�l� Budget Summary: Funding Sources �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.00% . . �� - � � � : :.� �� FY2020 FY2021 FY2022 FY2023 Appropriation Actual Actual Appropriation Ill��wur�uu�m�,urip�l�.�� Dollar Percent Summary Increase Increase ��f�.�,� Compensation $ — $ — $ — � — $ — —��o Expenses $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.00% . �� :. � � ••• • :.� ��• FY2020 FY2021 FY2022 FY2023 Level-Service p�ual Actual Appropriation III��°�ur�miuimm�urm�� Dollar Percent Requests ` Increase Increase ��i�...��„� Total 1200 Minuteman $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.00% . . �� : :.� �� FY2020 FY2021 FY2022 FY2023 Object Code p�ual Actual Appropriation III��^�,�uu�mui�m�urm��ur�� Dollar Percent Summary Increase Increase ��4��, Salaries&Wages $ — $ — $ — $ — $ — —% Overtime $ — $ — $ — $ — $ — —% Compensation $ — $ — $ — $ — $ — —% Contractual Services $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.00% UtIIIt12S � - � - � - � - � - -% Supplies $ — $ — $ — $ — $ — —% Small Capital $ — $ — $ — $ — $ — —% Expenses $ 2,470,131 $ Z,863,147 $ 3,130,038 $ 3,Z23,898 $ 93,860 3.00% • 11 1 :. 1 1 • :.1 11' FY2023 Recommended Budget& Financing Plan February 28, 2022 III-19 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section IV: Prog ra m 2000: Sha red Expenses This section includes detailed information about the FY2023 Operating Budget & Financing Plan for shared expenses. It includes: • 2100 Employee Benefits IV-3 • 2200 Property & Liability Insurance IV-10 • 2300 Solar Producer Payments IV-12 • 2400 Debt Service IV-15 • 2500 Reserve Fund IV-19 • 2600 Public Facilities IV-22 FY2023 Recommended Budget & Financing Plan February 28, 2022 IV-1 This Page Intentionally Left Blank. ��,.�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA Mission: To provide and manage a comprehensive benefits program for Town and School employees and retirees. Budget Overview: Included in the Employee Benefits and Insurance program are costs for the Town's pension assessment, workers'compensation, unemployment insurance, health, dental and life insurance benefits and the Medicare tax. Employee Benefits is comprised of the following: • Contributory Retirement Assessment: The assessment of the Lexington Contributory Retirement System levied to the Town to finance a portion of retirement benefits of Town and non-teaching School employees. This assessment is issued pursuant to Massachusetts General Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the Lexington Contributory Retirement System. In addition to this assessment, employee contributions - ranging from 5% to 11% depending on date of hire - provide the majority of pension system funding. • Non-Contributory Retirement: The cost of benefits for employees who retired prior to the creation of the Lexington Contributory Retirement System. • Employee/Retiree Benefits: The Town's annual contribution for health, dental and life insurance for active Municipal and School Department employees and retirees, and the Town's 1.45% share of Medicare tax for all employees hired after 1986. • Unemployment Compensation: The cost of unemployment payments for eligible employees separated from Municipal or School Department employment. The Town self-insures for this expense. • Workers'Compensation: The medical costs incurred by Municipal and School employees injured on the job, and medical costs of former public safety employees who retired on accidental disability. The Town largely self-insures for this expense, but purchases"stop loss" insurance for extraordinary work-related medical claims. The premiums for that insurance are captured in the Workers'Compensation budget. Authorized/Appropriated Staffing: Staff support is provided through the Town Manager's Office, Human Resources and the Finance Department. Portions of the salaries of four employees are charged to the General Fund health insurance budget. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-3 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Employee Benefits and Insurance budget is $41,891,886. This is a $1,997,463 or 5.01% increase from the FY2022 budget. The recommended budget includes the benefits costs (health, dental, life, Medicare and workers'compensation) for all municipal and school staff and retirees as of November 1, 2021. Chanaes Include: 1. A $741,750, or 10.00% increase in Contributory Retirement based on a revised funding schedule based on the January 1, 2021 actuarial valuation of the Lexington Retirement System. Of that amount, $400,000 is funded from Free Cash, which is the same level of Free Cash funding as in FY2022. The revised schedule would result in full funding of the system's unfunded liability by 2030, given the current actuarial assumptions. 2. A $450 or 2.76% increase in Non-Contributory Retirement costs for employees receiving pensions awarded prior to the creation of the Contributory Retirement system. 3. A $72,524 or 3.66% increase in the Town's contribution for the Medicare Tax based on FY2021 actual costs, projected FY2022 and FY2023 salaries and wages, new municipal positions, and historical rates of increase in this item. 4. A $1,284,346 or 4.54% increase in health insurance costs (General Fund). The FY2023 budget is based on an increase of 5.0% in health insurance premiums across all plans at November 2021 enrollment levels, and the projected addition of eighty (80) subscribers (new enrollees to health coverage, either from new retirees, active employees electing to begin or resume coverage, and active employees switching from individual to family plans). The recommended budget includes benefits for a newly benefited position at the Department of Public Facilities. 5. A $15,785 or 1.44% increase in dental insurance costs (General Fund) based on the anticipated level-funding of premium rates for FY2023, updated to reflect November 2021 enrollment levels and a newly benefited position at the Department of Public Facilities. 6. No increase in life insurance costs based on projected enrollments. 7. Level-funding of unemployment insurance based on the revised budget of $200,000, which reflects recent claim activity. 8. A $(125,000) or (16.67)% decrease in workers'compensation costs to a total of$625,000. As of June 30, 2021, this continuing appropriation account had a total balance of $2,455,662. In light of the fund balance, staff recommend a gradual reduction in the appropriation through FY2026, with a goal of maintaining a fund balance of $2 million. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-4 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $33,802,865 $35,228,913 $ 38,737,210 $ 40,533,981 $1,796,771 4.64% Transfers from Enterprise Funds to General Fund(Indirects) $ 708,643 $ 762,237 $ 611,775 $ 805,256 $ 193,481 31.63% Free Cash for Updated Pension Schedule $ - $ - $ 400,000 $ 400,000 $ - -% PEG Access Special Revenue Fund $ 4,976 $ 5,250 $ 5,575 $ 5,178 $ (397) -7.12% . . �� .. - �� .� � ' FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Revised III��,µ��,,�.�uirormuirorma�„��umar��m:�� Increase Increase Appropriation Summary(General Fund) N�s:�N�"x I�,�, Compensation $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ 5,964 5.18% Expenses $34,435,938 $35,892,440 $ 39,639,477 $ 41,623,368 $1,983,891 5.00% . �� .. �� .� � FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Revised Ill��.��ui�uum�i�.�um�lll��!�� Increase Increase Level-Service Requests(General Fund) N�e�u•"�I��„ Total 2110 Contributory Retirement $ 6,334,436 $ 6,679,199 $ 7,417,500 $ 8,159,250 $ 741,750 10.00% Total 2120 Non-Contributory Retirement 15 487 15 907 16 327 16 777 450 2.76% Subtotal-Retirement $ 6,349,923 $ 6,695,106 $ 7,433,827 $ 8,176,027 $ 742,200 9.98% Total 2130 Medicare $ 1,851,593 $ 1,907,961 $ 1,982,127 $ 2,054,651 $ 72,524 3.66% Tota12130 Health Insurance $24,133,417 $25,448,028 $ 28,270,148 $ 29,554,494 $1,284,346 4.54% Tota12130 DentalInsurance $ 1,072,635 $ 985,610 $ 1,093,458 $ 1,109,243 $ 15,785 1.44% Total 2130 Life Insurance 21 571 20 384 25 000 25 000 - - Subtotal-Hea/th/Life eene�ts $27,079,216 $28,36i,983 $ 31,370,733 $ 32,743,388 $i,372,655 4.38% Total 2140 Unemployment $ 200,000 $ 64,311 $ 200,000 $ 200,000 $ - -% Total 2150 Workers Compensation* $ 887,346 $ 875,000 $ 750,000 $ 625,000 $ 125,000 -16.67% Subtotal-Other Employee Benefits $ 1,087,346 $ 939,3i1 $ 950,000 $ 825,000 $ (125,000) -13.16% . �� .. �� .� � FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Revised Ill�,�,��;�uimuiuimuim:;u�ar:lllm::� Increase Increase Object Code Summary(General Fund) N��r"�I��, Salaries&Wages $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ 5,964 5.18% Overtime - - - - - - Personal Services $ 80,546 $ iO3,959 $ 115,083 $ 121,047 $ 5,964 5.18% Contractual Services $34,435,938 $35,892,440 $ 39,639,477 $ 41,623,368 $1,983,891 5.00% Utilities $ - $ - $ - $ - $ - - Supplies $ - $ - $ - $ - $ - - Small Capital - - - - - - Expenses $34,435,938 $35,892,440 $ 39,639,477 $ 41,623,368 $1,983,891 5.00% . �� . -i� .� � Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Directed Funding(Revalving Funds) $ 119,250 $ 133,586 $ 139,863 $ 147,471 $ 7,608 5.44% . �� . � .�: *Revo/ving Funds are authorized by Town MeeHng via Artide 9,and are not appropriated underArticle 4. FY2020 FY2021 FY2022 FY2023 Dollar Percent N��u„"� �III��m�muu�mi�^p�i Level-Service Requests(Revolving Funds) Actual Actual Revised ��„aV Increase Increase Total 2130 Health Insurance $ 117,343 $ 129,199 $ 135,729 $ 143,337 $ 7,608 5.61% Total 2130 Dental Insurance $ 1,908 $ 4,387 $ 4,134 $ 4,134 $ - -% . . �� .. - � .�• FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-5 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA Budget Summary - All Funds ----------------------------------------------� FY2020 FY2021 FY2022 FY2023 Dollar Percent N�e�u°"� Il��lll�a��,�wmmmmm�mm.pm Appropriation Summary Actual Actual Revised ��,� Increase Increase Compensation $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ 5,964 5.18% Expenses $34,555,188 $36,026,026 $ 39,779,340 $ 41,770,839 $1,991,499 5.01% . . �� .. - � � FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-6 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA Focus on: Health Benefits— Line Item 2130 While the cost of health insurance continues to be a concern for the Town of Lexington, as is the case with all public and private organizations in this region and across the country, the Town was successful in negotiating with the Employee Health Insurance Coalition to join the State's Group Insurance Commission (GIC) health insurance program, which has helped to slow the growth of this large cost driver. The Town has an agreement with the Public Employees Committee (PEC) to remain in the GIC through June 30, 2022, and will begin bargaining for a successor agreement this spring. The table below displays an approximate distribution of health insurance costs for Municipal and School employees and Retirees. Table 1: Health Insurance Budget: FY2018 - FY2023 Increase FY2018 FY2019 FY2020 FY2021 Budgeted Projected FY2022to Actual Actual Actual Actual FY2022 FY2023 FY2023 Town�l� $ 3,445,544 $ 3,636,336 $ 3,903,453 $ 4,242,098 $ 4,874,424 $ 5,059,791 3.80% School $11,232,098 $12,141,910 $13,170,788 $13,965,697 $15,502,288 $16,244,427 4.79% Retirees $ 6,790,042 $ 6,725,482 $ 6,980,911 $ 7,165,298 $ 7,815,172 $ 8,175,329 4.61% Total $21,467,685 $22,503,728 $24,055,153 $25,373,093 $28,191,883 $29,479,547 4.57% Mitigation Fund�Z� $ 300,000 --- --- --- --- --- --- Medicar��Part B � gg,628 $ 82,241 $ 78,264 $ 74,935 $ 78,264 $ 74,935 (4.25)% Penalty Net Budget Amount $Z1,856,313 $ZZ,585,970 $Z4,133,417 $Z5,448,028 $Z8,Z70,147 $29,554,481 4.54% (1)Portion of salaries attributable to health insurance administration is inclusive in these figures. (2)Payment made to the Public Employee Committee(PEC)HRA Mitigation Fund to offset increasing co-pays and deductibles. (3)Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-7 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA The table below shows the number of employees and retirees enrolled in the Town's health insurance program. Table 2: Health Insurance Enrollments �1� FY2022 FY2023 Budget Budget Based on Actual Subscribers, plus Additional Projected Lives Actual Subscribers shown below Nov. 2017 Nov. 2018 Nov. 2019 Nov. 2020 Nov. 2021 Subscribers (�2018) (FY2019) (FY2020) (FY2021) (FY2022) Municipal Individual gl 96 107 98 110 Family 176 164 168 171 172 subtotal 257 260 275 269 282 School Individual 336 356 350 358 376 Family 502 536 561 555 536 subtotal 838 892 911 913 912 Retirees 1,269 1,289 1,307 1,302 1,338 subtotal 2,364 2,441 2,493 2,484 2,532 Adtlitional pxaj�cted lives far budget purposes Position Vacancies Municipal ig 9 School 13 26 subtotal 31 35 Estimated Open Enrollment/ Qualifying Events�Z� Individual 9 9 Family z7 Z7 Retirees 44 44 subtotal 80 80 total 2,364 2,441 2,493 2,595 2,647 Neuu Pasi#ions School�3� 0 0 Municipal �3� 2 0 Facilities Dept. 0 1 subtotal 2 1 Estim�ted Fted��tian in Subscrib�rs Retirees (34) (34) total 2,364 2,441 2,493 2,563 2,614 (1)The subscriber counts above do not include COBRA subscribers, but include employees whose salaries and benefits are funded either fully or partially from non-General Fund sources. (2)The projection shown under open enrollment/qualifying events is based on an assumption of current employees losing coverage on their spouse's plans,and changes in marital status or dependent status. �-,b....N:#��#-a�r�4.,,...lr�u�¢�apaµG^�w��-irff:�n�� ,. .. �:N��u.��Cy�w�#ir��w��a%�r��rir.�....h�p.�ir�p.�=p�ir�E:�...r��u:�irffu� p...:�N��:....,.��lhr...�u:� ,,,,,,�� fl . �Ilu�^,��W,,,, _ . irw�� . ��, ....h.. . . ��" � ,�,,,,^�m . ; ,,,I�u�� ,,,,��„ �ir��ir�ii�ii,��all��u�a�ir�ir�a�ll r^�frirsv+IN4�n„�� (3)Based on the budgets as recommended by the School Committee and Select Board and assumes that each full- time equivalent will subscribe to Town's insurance. The cost is estimated at a composite rate based on school and munici al ersonnel enrollment. ............................�.........�............................................................................................................................................................................................................................................................................................................................................................................................... FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-8 Program: Shared Expenses 2100 Employee Benefits & Insurance Town ofLexington, MA FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-9 Program: Shared Expenses 2200 Property & Liability Insurance Town ofLexington, MA Mission: To provide and manage a comprehensive property and liability management program for all property and equipment in the Town. Budget Overview: The properry and liability management program consists of the following elements: • Properry and Liability Insurance: The cost of premiums for policies that: (1) protect the Town against property loss and damage; (2) insure the Town's vehicles; and (3) cover the Town against liabiliry claims. • Uninsured Losses: A continuing balance account for uninsured properry losses, settlements and deductibles contained in various insurance policies. Authorized/Appropriated Staffing: A portion of the Deputy Town Manager's salary is charged to this line-item in recognition of the ongoing support provided. Budget Recommendations: The FY2023 overall recommendation for Property and Liability Insurance is $1,095,000, which is a level-funded from the FY2022 appropriation. 1. Properry and liability insurance is increasing by $50,000 or 5.92%. In FY2022, the appropriation was level-funded due to savings realized from a new procurement. Premium increases of approximately 5% were used to project the FY2023 funding level. III 2• A�'!��9�DA�.�� decrease in the budget for uninsured losses. The balance in this continuing balance account as of June 30, 2021, is $1,563,470. In light of the fund balance, staff recommend a gradual reduction in the appropriation, with a goal of maintaining a fund balance of $1 million. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-10 Program: Shared Expenses 2200 Property & Liability Insurance Town ofLexington, MA C"�/c�rr�r�z(�) ��a�� hidd�r� frarr� thi� t�l�l� Budget Summary Funding Sources �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $1,022,643 $1,008,200 $ 1,069,961 $ 1,064,863 $ (5,098) (0.48)% Transfers from Enterprise Funds to General Fund(Indirects) $ 32,113 $ 33,096 $ 25,039 $ 30,137 $ 5,098 20.36 % . . �� ..- .. � �- �• �� • �� FY2020 FY2021 FY2022 FY2023 AppropriationSummary 14"�I��^�- Dollar Percent � ,,,I��iiiiii�iii�ii��„, Increase Increase Actual Actual Appropriation uim�lll�,�lll Compensation $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ 1,468 4.04 % Expenses $1,019,666 $1,004,261 $ 1,058,662 $ 1,057,194 $ (1,468) (0.14)% . . �� ..- .. � �� • �� • �� FY2020 FY2021 FY2022 FY2023 Level-Service Requests ��ii�.^-�- Dollar Percent .,:„�,Ill�,��ur�murum�� Increase Increase Actual Actual Appropriation uim��,�� Total 2210 Property&Liability � g04,756 $ 791,296 $ 845,000 $ 895,000 $ 50,000 5.92 % Insurance Total 2220 Uninsured Losses $ 250,000 $ 250,000 $ 250,000 $ 200,000 $ (50,000) (20.00) • . �� ..- .� � �- •. �• �� • �� FY2020 FY2021 FY2022 FY2023 Object Code Summary ��ii�.^��- Dollar Percent � ,;I. „�„�,iiiii�,iiiii��, Increase Increase Actual Actual Appropriation uim��III Salaries&Wages $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ 1,468 4.04 % Overtime — — — — — — Compensation $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ 1,468 4.04 % Contractual Services $1,019,666 $1,004,261 $ 1,058,662 $ 1,057,194 $ (1,468) (0.14)% Utilities $ — $ — $ — $ — $ — — Supplies $ — $ — $ — $ — $ — — Small Capital — — — — — — Expenses $1,019,666 $1,004,261 $ i,058,662 $ i,057,194 $ (1,468) (0.14)% . . �� ..- .� � �- �• �� • �� FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-11 Program: Shared Expenses 2300 Solar Producer Payments Town ofLexington, MA Mission: To provide obligated payments for the installation and operating costs of the solar array at the Hartwell Avenue Compost Facility. Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility, Eversource elected to reimburse the Town for the solar power generated via monthly payments, rather than issue a credit on the Town's electric bills. For the rooftop solar panels on Town and School buildings, that energy is credited in the monthly bill, thereby reducing utility costs at the Department of Public Facilities. As a means of separately tracking the Hartwell Avenue arrangement, this budget division reflects: • Net Metering Credits: The revenues received from Eversource in return for solar power generated at Hartwell Avenue. Any excess revenues are deposited into the General Fund. • Solar Producer Payments: The annual amount paid to Syncarpha, the current owner of the solar panels, for the cost of construction and operating costs. Authorized/Appropriated Staffing: No direct staff is charged to this line-item. Staff support is provided through the Public Facilities, Town Manager and Finance departments. Budget Recommendations: The FY2023 overall recommendation for Solar Producer Payments is $390,000, which is level-funded from the FY2022 appropriation. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-12 Program: Shared Expenses 2300 Solar Producer Payments Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $(306,475) $(306,604) $ (280,000) $ (280,000) $ — — % Net-Metering Credits $ 691,986 $ 674,298 $ 670,000 $ 670,000 $ — — % • . �� . . • �� •� �� •� �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary '. ,,,III"��II�"� � ;^��uiu�uiu��^� Actual Actual Appropriation mm��.�;� Increase Increase Compensation $ — $ — $ — $ — $ — — % Expenses $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — — % • 11 . . �� •1 111 •1 111 FY2020 FY2021 FY2022 FY2023 Dollar Percent Level-Service Requests ��iii'"�- ��,III"��,��ui��ui�� Actual Actual Appropriation urm��.� Increase Increase Total 2300 Solar Producer � 385,512 $ 367,694 $ 390,000 $ 390,000 $ — — % Payments • • �� • • �� . .•• •1 111 •1 111 FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary ��ii�"� �Il�.��w ur�cm ui�icm�ri; Actual Actual Appropriation urm��I Increase Increase Salaries&Wages $ — $ — $ — $ — $ — — % Overtime $ — $ — $ — $ — $ — — % Compensation $ — $ — $ — $ — $ — — % Contractual Services $ — $ — $ — $ — $ — — °�o Utilities $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — — % Supplies $ — $ — $ — $ — $ — — % Small Capital — — — — — — % Expenses $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — — % • �� . . �� •� �� •� �� Summary of Townwide Solar Credits and Expenses FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-13 Program: Shared Expenses 2300 Solar Producer Payments Town ofLexington, MA FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 Actual Actual** Actual Actual Actual Estimate Projection Rooftop Solar Bill Credits $ 279,665 $ 303,696 $ 333,329 $ 326,421 $ 308,738 $ 291,500 $ 291,500 Rooftop PILOT* $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Rooftop Solar Payments $ (162,343) $ (157,038) $ (159,033) $ (173,254) $ (164,249) $ (165,000) $ (165,000) Net Revenue subtotal $ 147,322 $ 176,658 $ 204,296 $ 183,167 $ 174,489 $ 156,500 $ 156,500 Hartwell Solar Revenue $ 647,232 $ 720,493 $ 691,986 $ 674,298 $ 670,000 $ 670,000 Hartwell PILOT* $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 Hartwell Annual Lease $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 Hartwell Solar Payments $ (355,257) $ (351,839) $ (385,512) $ (367,694) $ (390,000) $ (390,000) Net Revenue subtotal $ - $ 348,375 $ 425,054 $ 362,875 $ 363,004 $ 336,400 $ 336,400 Total Net Revenue $ 147,322 $ 525,033 $ 629,350 $ 546,042 $ 537,493 $ 492,900 $ 492,900 *Per MA DOR,solar PILOTs(Payments in Lieu of Taxes)are deposited as Personal Property taxes rather than under a PILOT category of revenue. **FY2018 costs/revenue for Hartwell are not representative of a full year of operations. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-14 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA Mission: To manage the issuance of Town debt in a manner which protects assets that are required to deliver town services and yet limits large increases or decreases in annual debt service. Budget Overview: Debt service includes General Fund principal and interest payments for levy- supported (non-exempt) debt, both authorized by Town Meeting, as well as for capital projects being proposed to the 2022 Annual Town Meeting. Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget element 3420; and debt service for Water and Sewer Enterprise projects is shown in the DPW Budget under elements 3610 and 3710, respectively. Debt Service voted to be exempt from Proposition 2�/z, while not appropriated by Town Meeting, is presented for informational purposes. Authorized/Appropriated Staffing: There is no direct staff charged to this line-item. Staff support for managing debt service is provided through the Town Manager and Finance departments. Budget Recommendations: Total gross within-levy and Exempt debt service (before mitigation) is decreasing by °�'�.��.��,��„�, or�9-� �-��'��.� ��!'��% compared to FY2022. Within-Levy debt service of .� � " �°�°� '�� '�au�V is decreasing by ��g ��r'!� '!�r�-��7�� '� '��m��, or� ��"��/ ��"�'� primarily due to the bond anticipation notes issued for the land purchases on Pelham Road and Bedford Street being retired in FY2022. The Town's target increase for net within-levy debt service is 5% per year, and any amount over that is recommended to be mitigated with a transfer from the Capital Stabilization Fund. For FY2023, net `n, ,�^$� " I.�" II IC""� ' IY IY ..IY IY'�" ..n• n ,..,� ar n �'r. I�" a�°,�,�d�� I�W.�V,�, �r wit in-e„y e t is ��a�g�-...��,� �� .��, an ii��r��,��°�r �.��p°.�.�.�dw o �,:��$,�� r � � �"r�� a%.� from FY2022 budgeted amounts; therefore, a transfer from the Capital Stabilization fund is not needed to mitigate within-levy debt service in FY2023. Transfers may be needed in future years to mitigate within levy debt service related to the Hartwell Avenue street improvements, or other significant capital projects that may arise. FY2022 gross exempt debt service as reported on the FY2022 Tax Rate Recap $16,747,991, which was mitigated via a $2,800,000 transfer from the Capital Stabilization Fund. FY2023 gross exempt debt service is projected at �Qrv��- ,"..... �fl-��"'� �� '��', a decrease of�° ��(l��l��, or �-11��.�� '��'/�» compared to FY2022 gross exempt debt service. FY2023 exempt debt service continues to be driven by the excluded debt projects approved by the voters in December 2017—the Fire Station Replacement, Hastings Elementary School Replacement and the new Lexington Children's Place (LCP) building. To mitigate the impact of this increase on Lexington taxpayers, it is proposed that $800,000 of Capital Stabilization Funds be appropriated to offset exempt debt service in FY2023. It is notable that the authorized debt for the capital projects noted above was mostly issued as of June 30, 2020, and exempt debt service for these projects peaked in FY2021. The Police Station reconstruction is proposed for the 2022 Annual Town Meeting and a debt exclusion vote is expected to follow in June 2022. If approved, gross exempt debt service will increase over the next 2-3 years. Despite this increase, significant draw-downs from the Capital Stabilization Fund are not expected for this project as the Police Station debt will be partly offset by older exempt debt that will be retired over the same period. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-15 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA The FY2023 proposed capital projects are described in greater detail in Section XI: Capital Investment III in this �---�`��-��---N�w��^N�-��°�u�-��R�-��Recommended Budget and Financing Plan. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-16 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA C'e�lcrrrrr�(s) h��f��a hicfcf�r� fr�c�rrt t�i� f��al� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources(All Funds) pctual Actual Estimate Projected Increase Increase TdX LeVy ,��Vy�Pu�J�N,�",,,fs�1� $22�675�688 $ 24�293�ll0 s^ ?�,."rb"r r""'�r" �u(1,!utlj;y!„�1 G.rw1, ,�(,!,:3)"��W �)�"dY,F�6J�,1��_ 1�____1�,sd�,l4F� � (!✓Q�y4J�+) Q��1!}�l Fund Transfers Capital Stab.Fund-Within Levy Debt $ — $ — $ — $ — $ — — Capital Stab.Fund-Exempt Debt $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 $(2,000,000) (71.43)% Cemetery Sale of Lots Fund $ 64,380 $ 40,480 $ 51,933 $ 16,125 $ (35,808) (68.95)% Betterments Fund $ 16,000 $ 6,200 $ — $ — $ — —% Visitors Center Stabilization Fund $ — $ 200,000 $ — $ — $ — —% . �-. � FY202U FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary p�ual Actual Appropriation Ill��:�wuimuiuimui�.um�lll�� Increase Increase (All Funds) N�g�r°�III#;�„ Compensation $ — $ — $ — $ — $ — —% EXpenses ,�,i z�4�i"us l„�1`fl. $27�522�368 $ 27�145�103 "; �i"uJ d„t�,�,�1 `��"��a�asr✓I� (�,��.�.'.r�`/�� $l,x,k��,a,1.:�s' "� 1�,;5�k£�,�Clp Q�(�{!!i&�,da�} �2GY&:,:x}°!e � �-� 1 FY2020 FY2021 FY2022 FY2023 Dollar Percent Gross Within Levy Debt Service Actual Actual Appropriation Ill��a;a�ui�r�nui�r�na�.u�i„ar�,,��,,.;a'� Increase Increase N�e�u^°�-0I�;�K:, Total 2410 Within-Levy Long-Term Principal* $ 5,968,224 $ 6,292,000 $ 5,626,400 °; r,��'��u�,�Sp � ;�".�a�,�l�)"�!1 ��'�"�)r/r °� us&"a/N,:i��k � �194,a.b41�Y C�.�S�V_nfr.� Tota1 2420 Within-Levy Long-Term Interest $ 1,010,976 $ 1,101,675 $ 956,198 � G„��/a!p:�N � J,�;>I�","NG JI �:; r;", °v____ 8 ?4,:�p�a)�il '� _.�c3�b,�+�C 3ED�f_nfn Total Z430 Within-Levy Short-Term Principal $ 2,275,366 $ 2,712,350 $ 3,373,865 � �l�„"1; ��,'ui1ul,��:uJ� �i�N��)�/G� 1a R„Nr7fi„�7�� Q�(Sr2.dI,��k. (��I!';�+)`�Cr Total 2430 Within-Levy Short-Term Interest $ 302,312 $ 131,513 $ 440,649 ;> Gll„G;�� u ;�CM',ry,d,1 (;ry°��;1�"/� °� ?7£3,�9"'. � (��$77''rf (�fc�"r &1`��'Fir � . � �-� . 1 1 FY2020 FY2021 FY2022 FY2023 Dollar Percent Net Within Levy Debt Service Actual Actual Appropriation Ill��µa�a�uim�uum�ia�um�lll�a:� Increase Increase N��u�°�-III�;�, Y 9' P * $ $ $ , " �buD � "'�;'„J,�1Gryop" r,JC, F Tota 2410 Wit in-Lev Lon Term Princi a 5,968,224 6,292,000 5,626,400 °r "m„�I�N�uD„ , ); "c�, 1�— s,�yd N�4'� y� �N4�,�'� ��n Total 2420 Within-Levy Long-Term Interest $ 1,010,976 $ 1,101,675 $ 956,198 t;w u,�II r"��,�� p �r,,1,3 9u� �J.�3 °!r� �"p � �".�I'.`a„f"v)4V �' _�Y�4��Fi "iP1J!�/r.� Total 2430 Within-Levy Short-Term Borrowing $ 2,577,678 $ 2,843,863 $ 3,814,514 , G�4'y,u4'y„4'y�Iua ,�J,r"fj�l„1�"wr,l �/�^�/)"/� '� 8,�R7�I,�s6:&/ ��(�,;'k£S'�,�G?! (�'i��a�)"/r Funding Set-aside to Retire Note for Land ��z�z34,614) $(2,403,450) $ (2,320,274) $ — $ 2,3Z0,274 (100.00)° Purchases Funding from Cemetery Sale of Lots/ � (g0,380) $ (246,680) $ (51,933) $ (16,125) $ 35,808 (68.95)% Betterments/visitors Center • . �-. ��• : � � •� Use of Capital Stabilization Fund to hold debt service increases(net of projects funded with new revenue � _ � _ � _ � — � — —% and the retirement of notes for land purchases)to 5% annually � . �. -� �-� '1' : 1 ' •1 FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-17 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA FY2020 FY2021 FY2022 FY2023 Dollar Percent Exempt Debt Service Actual Actual Appropriation Ill��,,�,;�wmmmmmm�.u�i,�,�w�„�� Increase Increase N�e�u•"�I�r��, . . . �-. � Use of Capital Stabilization Fund to mitigate impact of ��5,200,000) $(4,600,000) $ (2,800,000) $ (800,000) $ 2,000,000 (71.43)% excluded debt service on property tax bills � �-� 1 • . � �-� � 1 � . �"� � 1 FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-18 Program: Shared Expenses 2500 Reserve Fund Town ofLexington, Massachusetts Mission: To provide for extraordinary and unforeseen expenses. Budget Overview: The Reserve Fund is under the jurisdiction of the Appropriation Committee. Authorized/Appropriated Staffing: There is no direct staff charged to this line-item. Staff support is provided through the Town Manager and Finance departments. Budget Recommendations: The FYZ023 recommendation for the Reserve Fund is $750,000, which is level-funded from the FY2022 appropriation. Notes: The FY2020 and FY2021 budgets for the Reserve Fund were $900,000 and $750,000, respectively. • In FY2020, $100,000 was transferred to the Fire Department to offset increases in spending due to the Town's response to the COVID-19 pandemic. • In FY2021, $15,000 was transferred to the Conservation Division to allow them to respond to a Letter of Map Revision from the Town of Belmont. FY2023 Recommended Budget& Financing Plan February 28, 2022 III-19 Program: Shared Expenses 2500 Reserve Fund Town ofLexington, Massachusetts C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ — $ — $ 750,000 $ 750,000 $ — — % . . �� • . � �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary IfS. --III'�� ;��urm�iui�mm� Actual Actual Appropriation urm��,� Increase Increase Compensation $ — $ — $ — $ — $ — — % Expenses $ — $ — $ 750,000 $ 750,000 $ — — % . . 11 '- . 1 111 � 1 111 � FY2020 FY2021 FY2022 FY2023 Dollar Percent Level-Service Requests II��^�III'�� II� M , .��u�°iuur�m�!��; Actual Actual Appropriation urm�� Increase Increase Total 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — — % . . �� • . � �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Il�a��- �If��.�Ill��u��iui�iim�� Actual Actual Appropriation urm�lll�� Increase Increase Salaries&wages $ — $ — $ — $ — $ — — °�o Overtime $ — $ — $ — $ — $ — — % Compensation $ — .$ — .$ — $ — $ — — ��o Contractual Services $ — $ — $ 750,000 $ 750,000 $ — — % Utilities $ — $ — $ — $ — $ — — % Supplies $ — $ — $ — $ — $ — — % Small Capital — — — — — — % Expenses $ — $ — $ 750,000 $ 750,000 $ — — % . . �� . � �� FY2023 Recommended Budget& Financing Plan February 28, 2022 III-20 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA Mission: The mission of the Department of Public Facilities is to manage the efficient operation and maintenance of Town buildings, preserve the facility and equipment assets of the Town, and plan and implement capital improvements. This mission is accomplished by establishing appropriate services in support of building users, fostering continuous improvement in delivery of services, and by establishing a five-year capital plan in collaboration with the Permanent Building Committee and other Town committees. Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and care of all Town-owned buildings inclusive of those under the control of the Town Manager, Library Trustees and School Committee. The primary areas of service include custodial care and cleaning, building maintenance and repair (including preventative maintenance), utilities, and landscaping and grounds (school buildings only). The DPF administrative staff develops and implements the maintenance programs that provide services for the Town buildings. In addition, the DPF Capital Budget and the Building Rental Revolving Fund are managed by DPF staff. Departmental Initiatives: 1. Continue renovations, additions and new construction at schools in support of increasing enrollments. 2. Support implementation of Town Public Safety projects. 3. Review results of Master Plan survey and incorporate into future capital plans. 4. Implement other priority projects. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-22 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA ��i�� atq��i�: ��r� ��.��r � �'��-i�°��r��t �� ,��I�� C��r��:t��- �� fi� F��,��n��, ��,�iii�ti�r�t Cair��c��t��r I�iro�q�ct I��;��im �ff�i��I��irrr��;��r� � ,��a�ii��irrr��.t�u�tJ�r�� IR��r��ta�IF"r�aj�� F��iulity I�i��iunu��i�r I�i�r��l��:� Pala�nu��i�r ��1r�ri�ii�i��i��.�t�r L�NI�I��ilit�r N9�iiu��i�r I�LH��s��a�lia�nua I��ili�y ��i��liiiim�t+�r �u I��i°i r�t�irrr�#�im�. �;�ata�I iii�r�� f'�1��a nu i�iii p�.�III��s As;+��r�� :��u�t��i�lll��r�^�iii�� h±1 a,ii�f�ir��r�c� I��ilitiii�� :��t�r�iii�i�� I��r�i r�t�irrr�!�irrr�. �y��'l��chur�ici��im FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-23 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 School Facilities 2610 Budget Budget Budget Request Maintenance Staff* 11 12 12 12 Custodian 54 54 54 54 Subtotal FTE 65 66 66 66 Municipal Facilities 2620 Custodian** 10 12 12 12 Subtotal FTE 10 12 12 12 Shared Facilities 2630 Director of Public Facilities 1 1 1 1 Assistant Director of Public Facilities 1 1 1 1 Superintendent of Custodial Services 1 1 1 1 Project Manager 1 1 1 1 Facility Superintendent 1 1 1 1 Facility Engineer 1 1 1 1 Event Manager 1 1 1 1 LHS Facility Manager 1 1 1 1 Office Manager 1 1 1 1 Admin.Asst. - Facility Coordinator 1 1 1 1 Admin.Asst. -Clerical/Rental 1 1 1 1 Administrator Municipal Assistant- Part time*** 0.5 0.5 0.5 1 Subtotal FTE 11.5 11.5 11.5 12.0 � • � Notes: * FY2021 includes 1.0 additional maintenance staff person to address an increasing work load due to expanding the town's building footprint over the past decade. ** FY2021 includes 2.0 additional staff for municipal custodians to absorb the contracted custodial expenses for the Town Office Building, Public Services Building, Cary Memorial Library and original Visitors Center with in-house stafF, and expand coverage to include the Town Pool, Center Playground bathrooms and the new Visitors Center. *** In FY2023, a program improvement requests revising the Municipal Assistant's responsibilities to reflect management of the 20-year capital plan database, and increasing the FTE from 0.5 to 1.0. FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-24 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Department of Public Facilities budget inclusive of the General Fund operating budget and the Building Rental Revolving Fund is $13,254,533. The recommended budget is a $531,774, or 4.18% increase from the FY2022 budget. The Department of Public Facilities FY2023 recommended General Fund operating budget, inclusive of the Education Facilities, Municipal Facilities and Shared Facilities divisions, is $12,669,307, which is a $515,942, or 4.25% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $6,461,256, and reflects a $282,542 or 4.57% increase, which provides contractually obligated and projected step increases and cost of living increases for the SEIU and AFSCME contracts that expired June 30, 2021. It also reflects a program improvement to enhance the role of the Management Assistant to manage the 20-year capital database, increasing the FTE from 0.5 to 1.0. The General Fund operating budget for Expenses is $6,208,051 and reflects a $233,400, or 3.91% increase. This reflects an overall increase in the cost of cleaning materials and other supplies, as well as the cost of replacing two department vehicles with electric plugins. For FY2023, Utilities are essentially level-funded. A project to add e�ensive solar panels to seven school buildings is currently underway, followed by the addition of batteries. The timing of both project phases is uncertain, as is the ultimate impact on electric bills. Staff recognize that there will be cost- savings once each phase is implemented, but the extent of the savings is unclear due to numerous unknown factors. There should be greater clarity during development of the FY2024 budget. The FY2023 Facilities Department recommended Building Rental Revolving Fund budget is $585,226, an increase of$15,832 or 2.78%, which is attributable to increases in wages, staff overtime and benefits charged to this account. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in TOtal dnd (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Update Admin Role and Make � 27,000 $ 16,796 $ 43,796 $ 27,000 $ 16,796 $ 43,796 $ — Full-time Additional Maintenance � 30,700 $ — $ 30,700 $ — $ — $ — $ 30,700 Responsibilities Maintenance of Empty Facilities $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000 FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-25 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $11,075,948 $11,120,623 $ 12,132,153 $ 12,647,022 $ 514,869 4.24 % PEG Special Revenue Fund $ 19,466 $ 20,310 $ 21,212 $ 22,285 $ 1,073 5.06 % . . .�� • -� • � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary II��- Appropriation �' IIP��;,�umrmunrma�� Actual Actual uim�� Increase Increase Compensation $ 5,672,548 $ 5,588,376 $ 6,178,714 $ 6,461,256 $ 282,542 4.57 % Expenses $ 5,422,866 $ 5,552,557 $ 5,974,651 $ 6,208,051 $ 233,400 3.91 % . .�� • �� . ..• � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary pppropr�ation ,;, ,III'�� - n�.��urnmurnm�r Actual Actual uim�lll�� Increase Increase 2610-Education Facilities $ 7,938,774 $ 7,904,917 $ 8,534,697 $ 8,820,062 $ 285,365 3.34 % 2620-Municipal Facilities $ 1,987,953 $ 2,024,527 $ 2,388,449 $ 2,457,224 $ 68,775 2.88 % 2630-Shared Facilities $ 1,168,687 $ 1,211,489 $ 1,230,219 $ 1,392,021 $ 161,802 13.15 % . . .�� • -� • � FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary II��- Appropriation '. ...,,,Il�.a�r�^�murnmurnm�!;� Actual Actual ui��W�� Increase Increase Salaries&Wages $ 5,378,169 $ 5,372,219 $ 5,845,430 $ 6,115,199 $ 269,769 4.62 % Overtime $ 294,379 $ 216,157 $ 333,284 $ 346,057 $ 12,773 3.83 % Personal Services $ 5,672,548 $ 5,588,376 $ 6,178,714 $ 6,461,256 $ 282,542 4.57 % Contractual Services $ 1,509,275 $ 1,501,518 $ 1,527,440 $ 1,568,250 $ 40,810 2.67 % Utllltles $ 3�122�259 $ 3�115�925 $ 3�503�751 $ 3�520�601 $ 16�850 0.48 % Supplles $ 654,429 $ 809,520 $ 800,860 $ 868,700 $ 67,840 8.47 % Small Ca ital 136 904 125 594 142 600 250 500 107 900 75.67 % Expenses $ 5,42Z,866 $ 5,552,557 $ 5,974,651 $ 6,208,051 $ 233,400 3.91 % • . .�� • �� • . ... � .. Budget Summary - Non-General Funds FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Building Rental Revolving � 484,523 $ 32,591 $ 570,000 $ 586,000 $ 16,000 2.81 % Fund . . .�� • . � �� . �� . �� *PEG revenues are tied to spending. For overall revenue,see Select Board budget presentation. FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriations Summary II��- Appropriation � IIP��,�w�;,�umrmunrmm;,u; Actual Actual ui��;� Increase Increase Building Rental Revolving Fund $ 445,126 $ 8,458 $ 569,394 $ 585,226 $ 15,832 2.78 % Personal Services $ 225,049 $ 2,333 $ 353,294 $ 368,054 $ 14,760 4.18 % Expenses $ 205,350 $ 6,125 $ 198,000 $ 198,000 $ - - % Benefits $ 14,728 $ - $ 18,100 $ 19,172 $ 1,072 5.92 % . . .11 . . Budget Summary - All Funds ------------------------------------------- FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary pppropriation --III°�� ;�u�mmur��;� Actual Actual ui��91�� Increase Increase FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-26 Program: Shared Expenses 2600 Public Facilities Town ofLexington, MA Compensation $ 5,897,596 $ 5,590,709 $ 6,532,008 $ 6,829,310 $ 297,302 4.55 % Expenses $ 5,628,216 $ 5,558,682 $ 6,172,651 $ 6,406,051 $ 233,400 3.78 % Benefits $ 14,728 $ — $ 18,100 $ 19,172 $ 1,072 5.9Z % . . .�� FY2023 Recommended Budget& Financing Plan February 28, 2022 IV-27 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section V: Program 3000: Public Works This section includes detailed information about the FY2023 Operating Budget & Financing Plan for the Department of Public Works (DPW). It includes: • 3000-3500 DPW Summary V-3 • 3100 DPW Administration & Engineering V-10 • 3200 Highway V-15 • 3300 Public Grounds V-19 • 3400 Environmental Services V-24 • 3600 Water Enterprise V-29 • 3700 Sewer Enterprise V-33 FY2023 Recommended Budget& Financing Plan February 28, 2022 V-1 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of life in Lexington and supporting the Town's core values. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public lands and programs. We are committed to public safety and providing prompt, courteous, quality service to our customers and each other. Budget Overview: The Public Works program contains all DPW divisions. The services provided by Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate enterprise budgets. Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the Permanent Building Committee, the Tree Committee, the Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials Committee, the Sustainability Committee, the Noise Advisory Group and the Recreation Committee. These, and other staff, also work collaboratively on internal committees and teams. Departmental Initiatives: 1. Coordinate Administrative and Operations functions to maintain a functionally efficient organization. 2. Continue working with Town committees to ensure sustained engagement of residents. 3. Ensure staff accessibility and participation for training and advancement opportunities. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-3 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request � - � . . � . � Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 0.6 0.6 1 Office Manager 1 1 1 1 Department Account Assistant** 2.6 2.6 2.6 2.6 Department Assistant- Pub Grounds/ 1 1 1 1 Cemetery Department Lead Assistant 1 1 1 1 Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 2 3 3 3 Engineering Assistant*** 4 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Supt. of Equipment, Highways& Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 6 6 6 6 Heavy Equipment Operators 16 16 16 16 Information Coordinator 1 1 1 1 Seasonal Laborer 1.7 1.7 1.7 1.1 Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Superintendent of Public Grounds 1 1 1 1 Leadmen 7 7 7 7 Arborists 3 3 3 3 Cemetery Foreman 1 1 1 1 � - � . . � . . � • • . � Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman**** — — — 1 Heavy Equipment Operator**** 2 2 2 1 Seasonal Laborer 0.7 0.7 0.7 0.7 . . Explanatory Notes *The FY2023 budget recommends transitioning the DPW Management Analyst to full-time as a program improvement. **Full-time Dept. Account Assistant shown as 0.6 from General Fund; 0.4 is charged to Water/Sewer Enterprise. ***A program improvement in FY2021 promoted an Engineering Assistant to Senior Engineer. ****The FY2023 budget recommends upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-4 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Public Works budget inclusive of the General Fund operating budget and the Burial Containers, Compost Operations, Lexington Tree Fund, Minuteman Household Hazardous Waste, and Regional Cache - Hartwell Avenue revolving funds is „:." ��D.� �'��„,"��'i�,��D. The recommended budget is a ��r�-�'�'� �!��',, or ::��f ��"%� increase from the FY2022 budget. The FY2023 recommended Public Works General Fund operating budget is $11,968,145, which is a $440,002, or 3.82% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $4,877,999, and reflects a $182,799 or 3.89% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments, as well as the inclusion of a program improvement to expand the hours of the DPW Management analyst. The General Fund operating budget for Expenses is $7,090,146 and reflects a $257,203 or 3.76% increase. The combined FY2023 recommended Revolving Fund budgets (see page V-7) are �� I��"�� which is a ��"'� �� or�-.:... !�y/ ��"�"�� increase from the FY2022 budget, which includes a position upgrade at the Hartwell Avenue compost site. Please see the division sections on the following pages for a detailed explanation of the FY2023 budget changes. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits dnd (reflected in Total dnd (reflected in NOt Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Transition PT Compost Site � 32,429 $ 16,874 $ 49,303 $ — $ — $ — $ 49,303 Attendant to FT W-6 position upgrade $ 2,496 $ — $ 2,496 $ 2,496 $ — $ 2,496 $ — Transition DPW Management � 24,121 $ 350 $ 24,471 $ 24,121 $ 350 $ 24,471 $ — Analyst from PT to FT Assistant Superintendent for � g3,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Public Grounds FY2023 Recommended Budget& Financing Plan February 28, 2022 V-5 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary: Funding Sources(General FY2020 FY2021 FY2022 FY2023 Dollar Percent Fund) Actual Actual Estimate Projected Increase Increase Tax Levy $ 8,314,553 �°�.�8�"��I,,'��¢"�l $ 10,603,745 $ 10,981,494 $ 377,749 3.56 % �,.....�g��'!�;43��.:p..... Enterprise Funds(Indirects) $ 595,723 $ 624,564 $ 519,198 $ 614,351 $ 95,153 18.33 % Fees,Charges and Available Funds Parking Fund $ 72,900 $ 72,900 $ 72,900 $ - $ (72,900) -100.00 % Cemetery Trust $ 90,038 $ 72,925 $ 50,000 $ 70,000 $ 20,000 40.00 % Cemetery Prep Fees $ 272,443 $ 237,123 $ 230,000 $ 250,000 $ 20,000 8.70 % Misc.Charges for Service $ 197 $ 114 $ 200 $ 200 $ - - % Licenses&Permits $ 129,145 $ 143,175 $ 52,100 $ 52,100 $ - - % . . 11 11 �• . ��1 11 FY2020 FY2021 FY2022 FY2023 Appropriation Summary Actual Actual Appropriation Ill��m��urm�urm�i�urn��.�lll Dollar Percent (GeneralFund) Increase Increase NH�a�ur"�III��, Compensation $ 4,165,247 $ 4,746,049 $ 4,695,200 $ 4,877,999 $ 182,799 3.89 % Expenses $ 5,309,752 �°� "� ,'��w��"��s� $ 6,832,943 $ 7,090,146 $ 257,203 3J6 % R'"......["..:...i•1,CL..711...�..� ,.�5 �1'g]-Jr.J�,.Y-.T � . 11 11 �' � '1 11 FY2020 FY2021 FY2022 FY2023 Actual Actual Appropriation Ill��urmmurnm�;urm��,� Dollar Percent Program Summary Increase Increase (General Fund) Nh�a�ur"��N�:�;a�w,,, Total 3110 Administration $ 655,805 $ 660,102 $ 693,469 $ 738,687 $ 45,218 6.52 % Total 3120 Town Engineering $ 915,241 $ 930,378 $ 1,015,497 $ 1,080,193 $ 64,696 6.37 % Total 3130 Street Lighting $ 237,224 $ 123,287 $ 228,200 $ 203,500 $ (24,700) -10.82 % Total 3210 Highway $ 1,209,584 $ 1,305,787 $ 1,636,717 $ 1,695,756 $ 59,039 3.61 % Total 3220 Equipment Maint. $ 731,408 $ 753,403 $ 840,179 $ 921,051 $ 80,872 9.63 % Total 3230 Snow Removal $ 974,463 �� ,'��/,a-�Sa�� $ 1,522,967 $ 1,585,694 $ 62,727 4.12 % �......:H:g�,�S�„��r�➢..... Total 3310 Parks $ 1,261,614 $ 1,418,322 $ 1,436,075 $ 1,545,793 $ 109,718 7.64 % Total 3320 Forestry $ 409,077 $ 525,200 $ 552,426 $ 523,391 $ (29,035) -5.26 % Total 3330 Cemetery $ 299,721 $ 344,843 $ 393,778 $ 405,634 $ 11,856 3.01 % Total 3410 Refuse Collection $ 924,683 $ 952,423 $ 980,996 $ 1,010,426 $ 29,430 3.00 % Total 3420 Recycling $ 1,213,048 $ 1,265,853 $ 1,478,817 $ 1,468,095 $ (10,722) -0.73 % Total 3430 Refuse Disposal $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ 40,903 5.46 % . . �� • . �� FY2020 FY2021 FY2022 FY2023 Actual Actual Appropriation II��„��ii��ii�,�i�,ii��,� Dollar Percent Object Code Summary Increase Increase (General Fund) N�fi�ur"�--N��a� Salaries&Wages $ 3,811,785 $ 3,975,546 $ 4,254,374 $ 4,422,844 $ 168,470 3.96 % Prior Year Retro Payments $ - $ 191,964 $ - $ - $ - - % Overtime 353 462 578 539 440 826 455 155 14 329 3.25 % Personal Services $ 4,165,247 $ 4,554,085 $ 4,695,200 $ 4,877,999 $ 182,799 3.89 % Contractual Services $ 4,047,039 a �l,n/�,9>r�u $ 5,077,985 $ 5,189,746 $ 111,761 2.20 % fi��l��i..... Utilities $ 358,913 $ 399,893 $ 459,008 $ 516,400 $ 57,392 12.50 % FY2023 Recommended Budget& Financing Plan February 28, 2022 V-6 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Supplies $ 832,584 $ 939,898 $ 1,199,450 $ 1,280,500 $ 81,050 6.76 % Small Ca ital 71 216 36 641 96 500 103 500 7 000 7.25 % Expenses $5,309,752 ^^, ^"�„l��'1„�.�� $ 6,832,943 $ 7,090,146 $ 257,203 3.76 % 9'.....N.......t�.pAti 7IX�dll �d Wr.�.,r.r � . �� 1� ' � �� FY2023 Recommended Budget& Financing Plan February 28, 2022 V-7 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Funding Sources Actual Actual Appropriation II�,�,�„�ii�,ii��ii�,�� Dollar Percent (Non-GeneralFund) � ` Increase Increase N��ur"�-Ill�r, Regional Cache-Hartwell � 10,659 $ 9,248 $ 50,000 $ 50,000 $ - - % Avenue Lexington Tree Fund $ 86,450 $ 54,120 $ 70,000 $ 75,000 $ 5,000 7.14 % Burial Containers $ 44,705 $ 35,680 $ 50,000 $ 60,000 $ 10,000 20.00 % Compost Operatlons $ 673,846 $ 804,309 $ 790,000 ^.(� �'�u�uaC4��p, �u �u!'�„,q;p�UV�� ;;$�"� °%a�� o.� ��^�.s�..... R��„9�1. �Y�&!!a-�rd� Minuteman Household Hazardous � 153,800 $ 206,854 $ 260,000 $ 260,000 $ - - % Waste . . �� • .,. .. � � �� *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. FY2020 FY2021 FY2022 FY2023 Appropriation Summary Actual Actual Appropriation Ill��,�ur�u��u�um��:lll Dollar Percent (Non-GeneralFund) Increase Increase NH��pur"�-N�;.� Regional Cache-Hartwell Avenue(3110) Expenses $ 10,550 $ 1,883 $ 50,000 $ 50,000 $ - - % Tree Revolving Fund(3320) Expenses $ 887 $ 23,450 $ 70,000 $ 75,000 $ 5,000 7.14 % Burial Containers Revolving Fund(3330) Expenses $ 29,690 $ 21,815 $ 50,000 $ 60,000 $ 10,000 20.00 % Compost Operations Rev. Fund(3420) $ 824,841 �w ��P�� $ 786,155 �� "w��"u. �� U�'��/m� ,,�... ...v, ... ui... ... ,.�:��.... „" ...�C „ ;i�r-��..auA`«a . �,. „ . . g,. , � Compensation $ 325,354 $ 352,623 $ 357,167 $ 361,082 $ 3,915 1.10 % Expenses $ 211,938 $ 245,515 $ 188,500 $ 194,000 $ 5,500 2.92 % Benefits $ 70,246 ^.� r�"��,V„"� $ 77,487 � 9u'�,��G �a �,��,�� '�� '%u� fiY.-�R3p�a��- ��:��Ra�� . �,,,,,.....� Debt $ 217,303 $ 205,557 $ 163,001 °{> "�"/��/"a � �'��„�I J�I '��"�"� 'Y� r� �.��p63��;�:..... _..........� Minuteman Household Hazardous Waste(3420) Expenses $ 133,954 $ 255,449 $ 260,000 $ 260,000 $ - - % • . 11 11 �• . � � Budget Summary - All Funds------------------------------------------------- FY2020 FY2021 FY2022 FY2023 Appropriation Summary pctual Actual Appropriation Il��,��ii��ii�,�i�,ii��,�� Dollar Percent (AllFunds) Increase Increase NH�a�ur"�-�dl':�„� Compensation $ 4,490,600 $ 5,098,672 $ 5,052,367 $ 5,239,081 $ 186,714 3.70 % Expenses $ 5,696,770 � �ls��a➢/,.w4/�p.... $ 7,451,443 $ 7,729,146 $ 277,703 3J3 % ��.�..... Benefits(Revolving Funds) $ 70,246 �°� ��"�,l�,�l $ 77,487 °{> ��"k�� -u„�I'�u� ��'�� 'Ynp fi� "��'.p.�",',;Y..... �� ?F"p'�4."A.�....... ..............QI' FY2023 Recommended Budget& Financing Plan February 28, 2022 V-8 3000-3500 DPW Summa Pro9ram: Public Works 1"y Town of Lexington, MA Debt Service(Revolving Fund) $ 217,303 $ 205,557 $ 163,001 °� d�/,�H/"b �n �u�N�/�I 3��"r"� �ra„ �-B.�a;�p��.:.g..... , �,,,,,.....m. • . 11 11 �' � � � 1 ' FY2023 Recommended Budget& Financing Plan February 28, 2022 V-9 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA Mission: This element of the budget provides executive direction and leadership to all aspects of the Department of Public Works (DPW) by promoting best management practices, administering Town policies and providing engineering support to other DPW divisions and Town departments. Budget Overview: DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW Administration Management staff plan, supervise, coordinate, schedule and direct the department's activities. Staff are responsible for preparing budgets, monitoring expenditures, developing bid specifications for DPW procurements, responding to citizens' questions and concerns, evaluating work performance, performing inspections, managing projects and scheduling work assignments. Staff also support various committees including the Permanent Building Committee, the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the Energy Committee, the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington. Division Initiatives: 1. Continue use of work order system to ensure efficient and effective customer response. 2. Collaborate across divisions to focus on reducing paper use throughout the organization and look for digital options for use and storage. 1. Maintain and create a diverse and talented workforce by utilizing improved employee recruitment processes and and continuing to promote professional growth and development of staff. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-10 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA puk�lic"�Jr�rk� I�irec�i�r� 'y. ___ww ________ _______ww �___________________________________________��,, _______________________________________ �� ...,li, � � � � ✓�. �� .�i4 P�1amd��r�o��f P�I�amd��rr��t � T�u�em En,gim�r � [[�Ffi�,�-f�l�amaa�r F �p��raku��m� � r"4r��af�^�k .:� . _w: _ww ______ww:__:..., ______ww. ______ww__,. .,p ww � _________.., L�ad Cl�rk �ssi�kamk,T��am d��parkrn�mt Em��in�-�v- � �:bz��wmkim��Cl��rk , , ,,w... .... ....,. �,,,.. .... ...,. .... .... ,o ______________________ _______________________ ,� d��artrrfl�n:kalCl�rk� SemioxrCivil Emgim��r� �� r„ _______________________ Emaim�-�rima r4s,�i�k:am k,� Em�in.��v-im��aid� �___ Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3110: DPW Administration Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 0.6 0.6 1 Office Manager 1 1 1 1 Department Lead Assistant 1 1 1 1 Department Account Assistant*" 2.6 2.6 2.6 2.6 Subtotal FTE 7.2 7.2 7.2 7.6 Subtotal FT/PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT 8 FT/0 PT Element 3120: Engineering Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 2 3 3 3 Engineering Assistant*** 4 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Subtotal FTE 8.7 7.7 8.7 8.7 Subtotal FT/PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT . . . * 1 FT Assistant split betvueen DPW,Water&Sewer ** FY2021 reflects a program improvement request to promote an Engineering Assistant to Senior Engineer. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-11 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Administration and Engineering budget, inclusive of the General Fund operating budgets for Administration, Engineering and Street Lighting, and the Regional Cache Revolving Fund which funds the operation of the cache - a repository of emergency equipment at the Hartwell Avenue compost facility for use by contributing member communities - is $2,072,380. The recommended budget is a $85,214 or 4.29% increase from the FY2022 budget. The recommended FY2023 Administration and Engineering General Fund operating budget is $2,022,380 which is a $85,214, or 4.40% increase from FY2022. Of this amount, $1,581,480 is for Compensation and reflects a $48,514 or 3.16% increase, which is attributable to the cost of contractually obligated step increases, as well as a program improvement to make the DPW Management Analyst full-time. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2023 Administration and Engineering General Fund operating budget for Expenses is $440,900 and reflects a $36,700, or 9.08% increase. This is a net change, with increases of $61,000 or 42.33% in Engineering to reflect the cost of developing the Stormwater enterprise proposal among other projects, offset by decreases of $(24,700) or (11.32)% in the Street Lighting budget, realizing savings in electricity and maintenance expenses due to the LED Street Light conversion. The FY2023 recommended Regional Cache Revolving Fund request is funded at $50,000, which is level-funded from FY2022. The fund collects and spends fees paid by member towns for borrowing the equipment. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Shcdries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Transition DPW Management $ 24,121 $ 350 $ 24,471 $ 24,121 $ 350 $ 24,471 $ — Analyst from PT to FT FY2023 Recommended Budget& Financing Plan February 28, 2022 V-12 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $1,260,500 $1,131,593 $ 1,440,202 $ 1,521,603 $ 81,401 5.65% Enterprise Funds(Indirects) $ 416,727 $ 437,185 $ 442,964 $ 448,477 $ 5,513 1.24% Fees&Charges Charges for Service $ 197 $ 114 $ 200 $ 200 $ - -% Licenses&Permits $ 129,145 $ 143,175 $ 52,100 $ 52,100 $ - -% Parking Fund $ 1,700 $ 1,700 $ 1,700 $ - $ (1,700) -100.00% . . �� . :�: � � � :� -��. FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation IIf��.��muiurmiqiirm��uim�,III��.�V Increase Increase II�� Compensation $1,413,455 $1,439,150 $ 1,532,966 $ 1,581,480 $ 48,514 3.16% Expenses $ 394,815 $ 274,617 $ 404,200 $ 440,900 $ 36,700 9.08% . . �� . :�: � � :� �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Appropriation III�a��mui�cmiq�icm�uim�;��TM�� Increase Increase II��III�� Total 3110 DPW Administration $ 655,805 $ 660,102 $ 693,469 $ 738,687 $ 45,218 6.52% Total 3120 Engineering $ 915,241 $ 930,378 $ 1,015,497 $ 1,080,193 $ 64,696 6.37% Total 3130 Street Lighting $ 237,224 $ 123,287 $ 228,200 $ 203,500 $ (24,700) -10.82% . . �� . :�: � � :� ��. FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation II��a�,a�uiurmiqiirm�uim��u� Increase Increase II�� Salaries&Wages $1,410,811 $1,428,923 $ 1,519,106 $ 1,567,491 $ 48,385 3.19% Overtime 2 644 10 227 13 860 13 989 129 0.93% Personal Services $1,413,455 $1,439,150 $ 1,532,966 $ 1,581,480 $ 48,514 3.16% Contractual Services $ 246,370 $ 170,346 $ Z28,400 $ 285,300 $ 56,900 24.91% Utilities $ 130,019 $ 95,096 $ 112,400 $ 102,400 $ (10,000) -8.90% Supplies $ 18,165 $ 9,131 $ 62,400 $ 52,200 $ (10,200) -16.35% Small Ca ital 261 44 1 000 1 000 - -% Expenses $ 394,815 $ 274,617 $ 404,200 $ 440,900 $ 36,700 9.08% . . �� . :�: � � :� �� Budget Summary - Revolving Funds* --------------------------------------- FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Appropriation Ill��a,��uiurm„�:prm�ui,m,�,�;;;,',,�� Increase Increase Il�i��-N�.�� Regional Cache-Hartwell Ave. $ 10,659 $ 9,248 $ 50,000 $ 50,000 $ - -% . . �� . � . � . • � �� *Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated under Artide 4. FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Ill��u�;�uui�icm„�,�cm�uim,�,�?�^ro� Increase Increase Il��i�-III��;,� Regional Cache-Hartwell Ave. Expenses $ 10,550 $ 1,883 $ 50,000 $ 50,000 $ - -% • . 11 . � . 1 1 1 111 1 111 FY2023 Recommended Budget& Financing Plan February 28, 2022 V-13 Program: Public Works 3100 DPW Administration & Engineering Town ofLexington, MA Budget Summary - All Funds------------------------------------------------ FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation III�'ar�;��uiurmiqiirm�uim�ll�� Increase Increase II��--III�� Compensation $1,413,455 $1,439,150 $ 1,532,966 $ 1,581,480 $ 48,514 3.16% Expenses $ 405,365 $ 276,499 $ 454,200 $ 490,900 $ 36,700 8.08% • . �� . : � . � �• .. � :� •'� FY2023 Recommended Budget& Financing Plan February 28, 2022 V-14 Program: Public Works 3200 Highway Town ofLexington, MA Mission: The Highway Division maintains the town streets, sidewalks and stormwater infrastructure, providing for the safe movement of vehicular and pedestrian traffic. The Highway Division performs minor construction repairs, snow and ice operations for roadways and sidewalks, maintains all traffic signage, traffic markings and supervises contractual service providers that perform repairs, cleaning and maintenance work. In addition, the Equipment Maintenance Division ensures the Town's fleet is operational and well maintained by performing repairs, preventive maintenance and managing the fuel management program. Budget Overview: The Highway Division includes Highway Maintenance, Equipment Maintenance and Snow Removal. • Highway Maintenance is responsible for all public streets, sidewalks, town parking lots, drainage infrastructure and brooks, performing minor construction repairs, as well as maintaining all traffic signage and traffic markings. • Equipment Maintenance is responsible for the repair and preventive maintenance of 160 vehicles, rolling stock and equipment. • Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles of sidewalks. The Highway Division stafF works with and provides support to the Sidewalk and Center Committees. Division Initiatives: 1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk assessment report. 2. Continue with MS4 permitting requirements including street sweeping, catch basin cleaning, culvert cleaning and brook cleaning. 3. Take proactive measures to clean and repair catch basins townwide. 4. Provide timely and efFicient response to road hazards that arise on Town roads. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-15 Program: Public Works 3200 Highway Town ofLexington, MA 9��Akaq6c'V'J��I��E�ur��r�- n�a%r��a� �r��ec�� . �w��m��N '��ruc�t�ncl!�ant �4��t�mw��y��cwr�r�u�m� Vrtf�u�st�tGerry �cy�4E'I�Srm��u�t�F�u��r�u��E^e C+a��a��d'osaa4tid` �,r�w��Ih�� u��e��Ih�aEvic Heavy Eq��p�rtr�eu�t ' t�r�der.,�,ha�+aed fim�ur��u�e�:rr�rf Cr�e�a4ur ��rataam 9.ad.ir�r�r � »�...��.�..�.. Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3210: Highway Maintenance Supt. of Equipment, Highways&Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 2 2 2 2 Leadman 2 Z 2 2 Shovel Operator 1 1 1 1 Heavy Equipment Operator 5 5 5 5 Information Coordinator 1 1 1 1 Seasonal Laborer 0.5 0.5 0.5 0.5 Subtotal FTE 13.5 13.5 13.5 13.5 Subtotal FT/PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT Element 3220: Equipment Maintenance Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Subtotal FTE 5 5 5 5 Subtotal FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT � � FY2023 Recommended Budget& Financing Plan February 28, 2022 V-16 Program: Public Works 3200 Highway Town ofLexington, MA Budget Recommendations: The FY2023 recommended Highway budget inclusive of the Highway Maintenance, Equipment Maintenance and Snow Removal divisions is $4,202,501. The recommended budget is a $202,638, or 5.07%, increase from the FY2022 budget. The budget for Compensation is $1,536,201, and reflects an increase of $41,046 or 2.75%, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $2,666,300 and reflects a $161,592 or 6.45% increase which includes an anticipated $56,000 increase (23.4%) in the cost of gasoline and diesel fuel due to current market conditions, as well as inflationary increases in supplies and materials across the division. The guardrail replacement program started in FY2020, and the bicycle sharerow program initiated in FY2018, both continue in FY2023. Program Improvement Requests: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-17 Program: Public Works 3200 Highway Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $2,756,367 .�"�,��'�i°G,� $ 3,852,429 $ 4,133,590 $281,161 7.30% .4tD".':X'y':".3:'.N'.'p•....,,. � Enterprise Funds(Indirects) $ 87,888 $ 93,240 $ 76,234 $ 68,911 $ (7,323) -9.61% Fees&Charges Parking Fund $ 71,200 $ 71,200 $ 71,200 $ - $ (71,200) -100.00% . 11 . • ••• :. 1 1 1 . 1 FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation III��m�iir�rriuuimm�TMurm�l�:��1 Increase Increase ��...�,,, Compensation $1,347,861 $1,601,662 $ 1,495,155 $ 1,536,201 $ 41,046 2.75% Expenses $1,567,594 �s�,��'��1t�r� $ 2,504,708 $ 2,666,300 $161,592 6.45% ��'��. , .,.._g. . . �� . � � � � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Appropriation III��m�,�wiir�iuimma urnmlll�� Increase Increase ��....��,, Total 3210 Highway Maintenance $1,209,584 $1,305,787 $ 1,636,717 $ 1,695,756 $ 59,039 3.61% Total 3220 Equipment Maintenance $ 731,408 $ 753,403 $ 840,179 $ 921,051 $ 80,872 9.63% Total 3230 Snow Removal $ 974,463 :�G,��!„�duyp $ 1,522,967 $ 1,585,694 $ 62,727 4.12% a��.��... • . 11 � • ••• :. 1 1 1 . : 1 ' FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation III��„��iirmiuui��u�m�,lll�,�� Increase Increase �� Salaries&Wages $1,099,287 $1,124,698 $ 1,191,917 $ 1,222,877 $ 30,960 2.60% Prior Year Retro Payments $ - $ 84,899 $ - $ - $ - -% Overtime $ 248,574 $ 392,064 $ 303,238 $ 313,324 $ 10,086 3.33% Persona/Services $1,347,861 $1,60i,662 $ i,495,155 $ i,536,201 $ 4i,046 2.75% Contractual Services $ 760,662 ^� ��"ua� /"�� $ 1,229,400 $ 1,256,000 $ 26,600 2.16% �r �r�fl -n u:"'n ��v-r-rt-u.�..rz.. Utilities $ 181,248 $ 218,867 $ 269,908 $ 328,300 $ 58,392 21.63% Supplies $ 563,623 $ 705,066 $ 920,400 $ 991,000 $ 70,600 7.67% Small Ca ital $ 62,062 $ 30,804 $ 85,000 $ 91,000 $ 6,000 7.06% Expenses $i,567,594 .�'��P�a,��"� $ 2,504,708 $ 2,666,300 $i6i,59Z 6.45% �;�� . . �� . � � � � � FY2023 Recommended Budget& Financing Plan February 28, 2022 V-18 Program: Public Works 3300 Public Grounds Town ofLexington, MA Mission: The Public Grounds Division, working with other Town Departments, user groups and concerned citizens, supports various Town services and recreational opportunities that help to preserve the Town's green character and open spaces, and promote public safety. Through the Cemetery Division, it also serves bereaved families and provides well-maintained cemetery grounds. Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and Cemetery functions. • The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields, 12 school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as well as the Town's bicycle, fitness and conservation trails totaling approximately 630 acres. Lexington's athletic fields are used by many groups, which put excessive demands on these facilities. The new turf program has continued to make a marked improvement in the safety and playability of these fields. • The Forestry staff maintain approximately 10,000 street trees, an undetermined number of trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery, school and conservation properties and along right-of-ways. • The Cemetery staff is responsible for the administration and maintenance of four cemeteries including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in Robbins. Staff support the Recreation, Tree and Bicycle Advisory Committees. Division Initiatives: 1. Continue the implementation of a proactive park maintenance program to provide safe, well- maintained, aesthetically pleasing parks, athletic fields and public ground areas. 2. Continue to improve two turf areas per year; the Center Complex baseball and football fields are targeted for FY2023. 3. Continue to implement a proactive tree maintenance program to minimize hazard trees and provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground areas. 4. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries. 5. Oversee construction of the new cemetery building. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-19 Program: Public Works 3300 Public Grounds Town ofLexington, MA PuhVo�tNr.rrk�CYire�t�r ' �.,;-;�:�:•��-:�:µ�„��:-�-w:��:�;..;.,� Mria ov�g�r af 6:1�recaku�rv.W._� ...................._1......�.................., �Su�aerroikendei�tt of �eM�aBic�G��r�eu¢x€!s � ..................... ......,� s�revr f'Ihue&' �C�ew�'.�.huef..�� Ceunetav^��amecTMcan � �''�PaYir4vn�irott.�.. ....� ,&t.ssistant ....� �.............. ............... .......... ................................. � V.�a�dm anm V..al�umer tl.eacirnam ,�,,,.�,,.,.�,,,�,,.�,,.w.�,,,.w,.�,,,.w,M. , .�.rbarust ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Mieav�p�¢µw¢g�rm.��nt .. ......� tH�.av�y�Eqaripcn�eu�h � ..».,.CY �M,3C¢'ri».,»....., .�„m..�,...,.»,..,m..,.,.,.m.».,.,.»..,. ,,,.»»»., Ck �Y�t¢r.�....»».».».,� Lah�a'�r�CYrMrr�rr Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element 3310: Parks Division Budget Budget Budget Request Superintendent of Public Grounds 1 1 1 1 Crew Chief 3 3 3 3 Leadman 4 4 4 4 Heavy Equipment Operator 8 8 8 8 Subtotal FTE 16 16 16 16 Subtotal FT/PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT Element 3320: Forestry Division Crew Chief 1 1 1 1 Arborists 3 3 3 3 Heavy Equipment Operator 1 1 1 1 Seasonal Laborer 0.6 0.6 0.6 0.3 Subtotal FTE 5.6 5.6 5.6 5.3 Subtotal FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT Element 3330: Cemetery Division Cemetery Foreman 1 1 1 1 Leadman 1 1 1 1 Heavy Equipment Operator 1 1 1 1 Department Assistant 1 1 1 1 Seasonal Laborer 0.6 0.6 0.6 0.3 Subtotal FTE 4.6 4.6 4.6 4.3 Subtotal FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/1 PT . . FY2023 Recommended Budget& Financing Plan February 28, 2022 V-20 Program: Public Works 3300 Public Grounds Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Public Grounds budget inclusive of the General Fund operating budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington Tree Fund Revolving Funds is $2,609,818, which is a $107,539 or 4.30% increase over the FY2022 budget. The combined Parks, Forestry and Cemetery FY2023 recommended General Fund operating budget is $2,474,818 which is a $92,539 or 3.88% increase from the FY2022 General Fund budget. The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is $1,760,318 and reflects a $93,239 or 5.59% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $714,500 and reflects a $(700) or (0.10)% decrease, which is a net change reflecting removal of a one-time expense for $40,000, offset by inflationary increases in supplies and materials throughout the division. The combined FY2023 revolving fund budgets are funded at $135,000, an increase of$15,000. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for � g3,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Public Grounds FY2023 Recommended Budget& Financing Plan February 28, 2022 V-21 Program: Public Works 3300 Public Grounds Town ofLexington, MA C"�lc�rrr�z(�) h��f��r� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $1,516,823 $1,884,177 $ 2,102,279 $ 2,057,855 $(44,424) -2.11% Enterprise Funds(Indirects) $ 91,108 $ 94,139 $ - $ 96,963 $ 96,963 -% Fees&Charges Cemetery Prep Fees $ 272,443 $ 237,123 $ 230,000 $ 250,000 $ 20,000 8.70% Directed Funding Cemetery Trust $ 90,038 $ 72,925 $ 50,000 $ 70,000 $ 20,000 40.00% . 11 . • 1 .• • • • FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation IIG��uiurmiqiirm�.uim�llm�.ar� Increase Increase II��III�� Compensation $1,403,930 $1,705,237 $ 1,667,079 $ 1,760,318 $ 93,239 5.59% Expenses $ 566,482 $ 583,127 $ 715,200 $ 714,500 $ (700) -0.10% • . 11 . . � . �. . . . FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Appropriation 114��;��ui��iqum�uim�Y�.�:� Increase Increase II��...�Na�� Total 3310 Parks Division $1,261,614 $1,418,322 $ 1,436,075 $ 1,545,793 $109,718 7.64% Total 3320 Forestry $ 409,077 $ 525,200 $ 552,426 $ 523,391 $(29,035) -5.26% Total 3330 Cemetery $ 299,721 $ 344,843 $ 393,778 $ 405,634 $ 11,856 3.01% . . �� . • � - FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation III��uimmiqurm��urm�H�� Increase Increase II��...�� Salaries&Wages $1,301,688 $1,421,925 $ 1,543,351 $ 1,632,476 $ 89,125 5.77% Prior Year Retro Payments $ - $ 107,o65 $ - $ - $ - -% Overtime 102 243 176 248 123 728 1Z7 842 4 114 3.33% Personal Services $1,403,930 $1,705,237 $ 1,667,079 $ 1,760,318 $ 93,239 5.59% Contractual Services $ 284,660 $ 275,117 $ 447,600 $ 421,500 $(26,100) -5.83% Utilities $ 47,646 $ 85,929 $ 76,700 $ 85,700 $ 9,000 11.73% Supplies $ 225,283 $ 216,287 $ 180,400 $ 195,800 $ 15,400 8.54% Small Ca ital 8 893 5 794 10 500 11 500 1 000 9.52% Expenses $ 566,482 $ 583,127 $ 715,200 $ 714,500 $ (700) -0.10% . . �� . • � � Budget Summary - Revolving Funds*--�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�- FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Lexington Tree Fund $ 86,450 $ 54,120 $ 70,000 $ 75,000 $ 5,000 7.14% Burial Containers $ 44,705 $ 35,680 $ 50,000 $ 60,000 $ 10,000 20.00% . . 11 - . . . :• :11 1111 111 111 1'� *Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated under Artide 4. FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation 114��vuiurmiqiirm�.uim��m�� Increase Increase II��„ Lexington Tree Revolving Fund Expenses $ 887 $ 23,450 $ 70,000 $ 75,000 $ 5,000 7.14% Burial Container Revolving Fund Expenses $ 29,690 $ 21,815 $ 50,000 $ 60,000 $ 10,000 20.00% . . �� - . . . � � �� FY2023 Recommended Budget& Financing Plan February 28, 2022 V-22 Program: Public Works 3300 Public Grounds Town ofLexington, MA Budget Summary -�All Funds -�-�-�-�-�-�-�-�---�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�-�- FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation III�'ar�;��uiurmiqiirm�uim�ll�� Increase Increase II��--III�� Compensation $1,403,930 $1,705,237 $ 1,667,079 $ 1,760,318 $ 93,239 5.59% Expenses $ 597,059 $ 628,392 $ 835,200 $ 849,500 $ 14,300 1.71% • . �� •:• . � � • .�• : . � • �� FY2023 Recommended Budget& Financing Plan February 28, 2022 V-23 Program: Public Works 3400 Environmental Services Town ofLexington, MA Mission: The Environmental Services Division manages the solid waste, recyclables, yard waste and household hazardous products generated by households and municipal facilities. The Division also provides educational materials on ways to reduce solid waste, increase recycling and composting, and reduce the toxicity of the waste stream. Budget Overview: The Environmental Services Division includes Refuse Collection and Disposal, Recycling, Yard Waste and Appliance/Electronic Waste. Refuse collection is the curbside collection of non-recyclable residential solid waste and the separate collection of large appliances and yard waste. Recycling is the curbside collection of recyclable products, management of yard waste operations at the Hartwell Avenue Compost Facility, operation of the Minuteman Household Hazardous Products regional facility and curbside collection of televisions, computer monitors and other electronics (CRT's) and drop-off of corrugated cardboard. The Town entered into a 5-year contract for the collection of trash and recyclables with E. L. Harvey & Sons, Inc. beginning July 1, 2018 and running through June 30, 2023. The Town is currently under contract with Wheelabrator in North Andover for refuse disposal through June 30, 2025. Division Initiatives: 1. Work with E. L. Harvey & Sons to continue a manual refuse and manual single stream recycling collection service. Oversee enforcement of mandatory recycling bylaw and State waste bans regulations. 2. Continue to support programs to divert organics from residential trash. Since May 2018, DPW has provided over 1,000 specialized green carts to residents participating in a food scraps program. Lexington Public Schools divert approximately 100 tons of organics throughout the school year. 3. Continue to assess markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal permits. 4. Continue to support Zero Waste activities and programs, to promote waste reduction programs at public events such as Discovery Day, community fairs and other events. 5. Complete implementation of DPW yard/compost facility operation's plan including gate installation, security and conservation improvements. 6. Explore and implement new revenue opportunities. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-24 Program: Public Works 3400 Environmental Services Town ofLexington, MA �"��u�� ir�� I��-��r I�tt�i��i��f �Ip��r��i��n� ��ur�rrw��r��p�� n��r��7��t�V:��ii�� :�i�� E,��I��:� I��r��ar� i �i��E��u��rrf��ir�t �� s�i��,��t�in��n1�� I��r��tc�i�� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3420: Recycling* (Compost Facility) Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman** — — — 1 Heavy Equipment Operator 2 2 2 1 Seasonal Attendant 0.7 0.7 0.7 0.7 Subtotal FTE 4.7 4.7 4.7 4.7 Subtotal FT/PT 4 FT/i PT* 4 FT/1 PT* 4 FT/1 PT* 4 FT/1 PT* . . *The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fund. **The FY2023 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-25 Program: Public Works 3400 Environmental Services Town ofLexington, MA Budget Recommendations: The recommended FY2023 All Funds Environmental Services budget inclusive of the General Fund operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions and the Compost Operations and Minuteman Household Hazardous Waste Program Revolving Funds is :��, ��1re �� II,,, which is a net�`u� �. "".. �� "'��,, or �—�a�-�✓� � ��"�k increase from the FY2022 budget. There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General Fund operating budget as all staff are funded within the Compost Operations Revolving Fund budget. The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating budget for Expenses is $3,268,446 and reflects a $59,611 or 1.86% increase. The Refuse Collection expense budget is recommended at $1,010,426, a increase of$29,430 or 3.00%, and the Recycling expense budget is recommended at $1,468,095 a decrease of $(10,722) or (0.73)%, both of which reflect the Town's contracts for refuse and recycling collections. The Recycling decrease also reflects the current market for disposal of recycled materials, which has recently begun to stabilize; and is anticipated to decrease by $(78,000) or (19.60)%. The Refuse Disposal expense budget is recommended at $789,925, an increase of$40,903 or 5.46%, attributable to a 3.24% or $2.61 increase in the Town's tipping fee per ton. Total refuse disposal tonnage for FY2023 is projected to be 9,500 tons, an increase of 200 tons due to higher usage while residents have been home during the pandemic. The FY2023 revolving fund budgets are recommended at � , " " �"��9�� ,'�, a .��-�"��m�!�� or � .. ,�� G"��w'�/� net increase. The Minuteman Household Hazardous Waste Program Revolving Fund is level-funded at $260,000. The Compost Operations Revolving Fund is recommended at �'�d��F��'�, a ��-� ��"�� or D�'f�.�� ',�'"�I� increase, which reflects actual expenses, as well as a program improvement to upgrade a heavy equipment operator to a leadman. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total dnd (refleded in NOt Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Transition PT Compost Site $ 32,429 $ 16,874 $ 49,303 $ — $ — $ — $ 49,303 Attendant to FT W-6 position upgrade $ 2,496 $ — $ 2,496 $ 2,496 $ — $ 2,496 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 V-26 Program: Public Works 3400 Environmental Services Town ofLexington, MA C"�lc�rrr�z(�) h��f��r� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $2,780,861 $2,986,026 $ 3,208,835 $ 3,268,446 $ 59,611 1.86% . . -�� . :� : . � . �: : FY2020 FY2021 FY2022 FY2023 Dollar Percent Nh��ur"�- Appropriation Summary Appropriation Ill��,�;��ui�i�ui�im� (General Fund) Actual Actual urm�lll�� Increase Increase Compensation $ - $ - $ - $ - $ - -��o Expenses $2,780,861 $2,986,026 $ 3,208,835 $ 3,268,446 $ 59,611 1.86% . . -�� . :� :. :. � . �: .: --. • . :. � FY2020 FY2021 FY2022 FY2023 Dollar Percent NW��;�ur"-�- Program Summary(General Appropriation Ill��;�wuiurmuiurm� Fund) Actual Actual urm�� Increase Increase Total 3410 Refuse Collection $ 924,683 $ 952,423 $ 980,996 $ 1,010,426 $ 29,430 3.00% Total 3420 Recycling $1,213,048 $1,265,853 $ 1,478,817 $ 1,468,095 $(10,722) -0.73% Total 3430 Refuse Disposal $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ 40,903 5.46% . . -�� . :� : . � . �: : FY2020 FY2021 FY2022 FY2023 Dollar Percent �, °,. ObjeCt COde Summdry Appropriation IIG��^,,�„�uui�imui�ima�; (General Fund) Actual Actual urma��^� Increase Increase Salaries&Wages $ - $ - $ - $ - $ - -% Overtime $ - $ - $ - $ - $ - -% Personal Services $ - $ - $ - $ - $ - -% Contractual Services $2,755,348 $2,976,612 $ 3,172,585 $ 3,226,946 $ 54,361 1.71% Utl IIt12S � - � - � - � - � - -% SUpplles $ 25�514 $ 9�414 $ 36�250 $ 41�500 $ 5�250 14.48% Small Ca ital - - - - - -% Expenses $Z,780,861 $2,986,026 $ 3,208,835 $ 3,268,446 $ 59,611 1.86% . . �� . :� : . � . �: : Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Compost Operations Rev. Fund $ 673,846 $ 804,309 $ 790,000 �_ ��'`�,�l��a� �{� �'`�„��ti�u� ��,�"��1�u �... ,q- .'p P ...... ...�tl .6'$.... II:.. Minuteman Haz.Waste Rev. Fund $ 153,800 $ 206,854 $ 260,000 $ 260,000 $ - -% . . �� . . . � � � �� *Revolving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Article 4. FY2020 FY2021 FY2022 FY2023 Dollar Percent Nh��ur"�- Appropriation ;. w„114"�.�u:��urmm urmm� Appropriation Summary Actual Actual urna��,� Increase Increase Compost Operations Rev.Fund $824,841 ��W��i�!� $ 786,155 � ��w�u��i^�"�. ��.�� V,,��/�» �...��,� �...........................r...,pi...��.... �u.........�Ug :.... ;�,,�:��"�a Compensation $ 325,354 $ 352,623 $ 357,167 $ 361,082 $ 3,915 1.10% Expenses $ 211,938 $ 245,515 $ 188,500 $ 194,000 $ 5,500 2.92% Benefits $ 70�246 jn ��Ml�.�I: � 77�487 �+ 3�:"u�a)."u�� "�n �ro��u� d.�".�"�:�`�1ra �-��p�,��- �; dpeq�y,d _.....�. Debt $ 217,303 $ 205,557 $ 163,001 � ��"I,�NI"r � �u�,�/�h b�,"b"b"10, "�-&��.............................._............. .............a�. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-27 Program: Public Works 3400 Environmental Services Town ofLexington, MA Minuteman Haz.Waste Rev.Fund $133,954 $255,449 $ 260,000 $ 260,000 $ — —% Expenses $ 133,954 $ 255,449 $ 260,000 $ 260,000 $ — —% • �11 . � . • • 1�. Budget Summary - All Funds----------------------------------------------- FY2020 FY2021 FY2022 FY2023 Dollar Percent �, ",. Appropriation „...,,,Il��,u:��ui�imui�im�„ Appropriation Summary Actual Actual urm�l��lll Increase Increase Compensation $ 325,354 $ 352,623 $ 357,167 $ 361,082 $ 3,915 1.10% Expenses $3,126,753 $3,486,989 $ 3,657,335 $ 3,722,446 $ 65,111 1.78% Benefits(Revolving Fund) $ 70,246 �� u"� l�,.�: $ 77,487 "� ��,t7"&� �j� r��!'�� +i, a>"1u �—�R;�p�'�°�- Y.� �r�, .... ," _.........c�: Debt Service(Revolving Fund) $ 217,303 $ 205,557 $ 163,001 � J�/,�/u� �� a�u�,+N/�i ��,'`��"'l� "�1�S-�:Y��:..... ,• _......... • . �� . � . � . ..� FY2023 Recommended Budget& Financing Plan February 28, 2022 V-28 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, and ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Water Division budget is comprised of Water Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Water Operations maintains and repairs the water system that delivers water to Lexington homes and businesses through 154 miles of water mains, 1,747 fire hydrants and two water towers that store 3.24 million gallons of water. The Town has a three-block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate for the additional units increases. Customers are billed twice per year. The Town also sells water to the Town of Bedford at the MWRA wholesale rate plus an administrative fee. The MWRA provides water to Lexington and greater Boston. Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Water Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2023, the Water Enterprise Fund will contribute to the Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Departmental Initiatives: 1. Continue with the Hydrant Maintenance Program. 2. Continue working with the vendor implementing the Automatic Meter Reading System (AMR). 3. Implement a valve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-29 Program: Public Works 3600 Water Enterprise Town of Lexington, MA �"�.��r�n� '�'�� te�r�� ,�,��-a� ��r�t��J �°�t�� ^e iim��+��ii7��m�� Cir��Fn�i�f �J'tiiillimt^�I�illirti� D�p�rti�r��rtit N�1:�im,��e r ,�.�1 i��i��. l�L��u�r�i�r,r'��r��,i�l�.�I��ea�i� ��a��I�qwi��i�r^��r7k L�a��r�ir� ��r�t�wi�r �m-a�I'��,��I�a��r�l L�a�rm�ai� ha��t��R��i�r ��,�i��ta� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Superintendent of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator 1 1 1 1 Leadman/Cross Connector Inspector 2 Z 2 2 Heavy Equipment Operator 4 4 4 4 Laborer-Meter Reader 1 1 1 1 Department Assistant 0.2 0.2 0.2 0.2 . . � � � i FY2023 Recommended Budget& Financing Plan February 28, 2022 V-30 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Budget Recommendations: The FY2023 recommended Water operating budget is . ... � ��-��.��'��, inclusive of indirect costs. The recommended budget reflects a �-�� " ^�11,��W�/�� or�,,C��'l��,'��%� increase from the FY2022 budget. The budget for Compensation is $875,670, and reflects a $10,216 or 1.18% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $533,500 which is an increase of$19,200, or 3.73% from FY2022, and is due to an increase in professional development to support training and licenses for several new staff members, as well as inflationary increases in supplies and materials. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing water main replacement program to being funded directly by user charges instead of debt financing. This is the third year of an 11-year transition to move the entire $2,200,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2023 recommendation for cash capital is $600,000. III Debt service is recommended to increase by . " ��" ��i��'��, or�- �� %�. The preliminary MWRA Assessment is $9,618,303, which is a $874,391 or 10.00% increase from FY2022. The final assessment will be issued in June 202Z. In FY2023, it is recommended that the Water Enterprise Fund continue contributing to the Other Post- Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of water operations are projected at $977,093, an increase of $58,848 or 6.41%. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for � g3,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Water/Sewer C°c�lc�rrara(,$) h�v�f��r� hictd�r� fr��r� t�ai,� ��bBe Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ — $ — $ — $ — $ — —% Enterprise Funds Retained Earnings $ — $ — $ — $ — $ — —% User Charges $10,594,289 $13,560,393 $ 12,316,466 � II";,'!��'�1„��w/� �,;II,��UIN�su�,r uy,,��u�'�„ �—&�,�;��a„��:G.....,. �,... ......��'v ..., ','�„ ... @3 Meter Charges $ 44,896 $ 75,844 $ 35,000 $ 35,000 $ — —% Investment Income $ 17,931 $ 6,399 $ 8,000 $ 8,000 $ — —% FY2023 Recommended Budget& Financing Plan February 28, 2022 V-31 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Fees&Charges $ 399,794 $ 265,633 $ 265,000 $ 265,000 $ - -% . . .�� - - . - � . • � •�' FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Revised IIC�.��ui�irmui�irm�^ui�� Increase Increase Appropriation Summary II�N��-Ill�a�„, Compensation $ 660,929 $ 834,114 $ 865,454 $ 875,670 $ 10,216 1.18% Expenses $ 420,436 $ 467,078 $ 514,300 $ 533,500 $ 19,200 3.73% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ 200,000 50.00% Debt $ 1,192,000 $ 965,096 $ 1,179,794 �(k �p��l,/1�u �� f1�°�!'�� p,,��°I, fl �..,.., n��a.� ..............��:..... � °a�.;..�„�..�-�- , a�:.d�aQ- -,.. . MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ 874,391 10.00% OPEB $ 2,761 $ - $ Z,761 $ 2,761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41% . . .�� - - . - � � �. �� FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Revised IIC�.�^��ui�irmui�rm��uim�� Increase Increase Program Summary II�N��-III��,, 3610WaterOperations $ 2,273,365 $ 2,266,288 $ 2,559,548 �� u:�:��ll�u � /�Is";'�p� i',,��V°%r �jA �t5�'iAp��`�-- „�o.............a. ,tl...... �,.... ��'�,". . 3620 MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ 874,391 10.00% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ 200,000 50.00% OPEB $ 2,761 $ - $ 2,761 $ 2,761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41% . . .�� - . � - �. -� FY2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Revised 114"�,.��,��°�;mururmururm�;�;�urm�lll�� Increase Increase Object Code Summary Il��,w--III�� Salaries&Wages $ 543,405 $ 598,162 $ 681,660 $ 689,487 $ 7,827 1.15% Prior Year Retro Payments $ - $ 54,507 $ - $ - $ - -% Overtime 117 523 181 445 183 794 186 183 2 389 1.30% Personal Services $ 660,929 $ 834,114 $ 865,454 $ 875,670 $ 10,216 1.18% Contractual Services $ 183,763 $ 247,112 $ 269,800 $ 279,800 $ 10,000 3.71% utiiities � is,143 � ia,osz � v,000 � v,000 � - -�ro Supplies $ 192,234 $ 198,018 $ 202,500 $ 211,700 $ 9,200 4.54% Small Ca ital $ 26,296 $ 3,916 $ 25,000 $ 25,000 $ - -% Expenses $ 420,436 $ 467,078 $ 5i4,300 $ 533,500 $ i9,200 3.73% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ 200,000 50.00% Debt $ 1,192,000 $ 965,096 $ 1,179,794 ',�� ,��^��/^�� "� �i�1,"➢!!;,I �,,,��G"%�,r a�_�....��. ,,..... "�Q:. MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ 874,391 10.00% OPEB $ 2,761 $ - $ 2,761 $ 2,761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41% . . .�� - . � � �. �� FY2023 Recommended Budget& Financing Plan February 28, 2022 V-32 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Sewer Division budget is comprised of Wastewater Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Sewer Division maintains the wastewater system that serves 99 percent of Town residences and businesses through 34 miles of trunk lines, 119 miles of street lines and 10,326 service connections. There are also ten sewage-pumping stations operated by the Sewer Division. The Town has a three- block inclining rate structure to encourage conservation. Customer sewer usage is determined based on water usage over the same period, with the exception of ineters dedicated to outdoor irrigation. The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer Island treatment facility. Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Sewer Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2023, the Sewer Enterprise Fund is recommended to contribute to the Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Departmental Initiatives: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Reading System project. (AMR). 3. Continue to educate the public on the costs and problems created by Inflow & Infiltration. FY2023 Recommended Budget& Financing Plan February 28, 2022 V-33 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA G��cel�lic 4e"��rrrM�.��&iir��re�r h�fi�c��c�f G'J�a��a��m� S�w��ic,. Stw�a�r�r�t�rra�ekxt C;d'�w�r G:,IF�Ii�� U'tu��y+��llniio-�� P�aNro��m l�e��E��a��pa��*�r� �, [kep�a�s�r�r�� p�k��r I o��IRst��nt L�I��er,F�"�u�k CDu�iw��r ��w �ri��oiru�f'L�tlae��n. Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Supt. of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Heavy Equipment Operator 2 2 2 2 Department Assistant 0.2 0.2 0.2 0.2 Seasonal Assistant 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 . . FY2023 Recommended Budget& Financing Plan February 28, 2022 V-34 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA Budget Recommendations: The FY2023 recommended Sewer operating budget, inclusive of indirect costs, is w� ° " �� .,;W � �� a �:.. .. � ` �� or � -,:..11�� '/p increase over the FY2022 budget. � � � .. � , �. � ...... � .. � The budget for Compensation is $399,848 and reflects a $10,069 or 2.58% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $458,400, an increase of $3,750 or 0.82%, which reflects anticipated inflationary increases for electricity, supplies and materials. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing sanitary sewer main replacement program to being funded directly by user charges instead of debt financing. This is the third year of a 10-year transition to move the entire $1,000,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2023 recommendation for cash capital is $300,000. III Debt service is recommended to increase by : ��=d�-�}��!�� or 4-11� ��,,.��/�. The preliminary MWRA Assessment is $8,994,934, which is a $817,721 or 10.00% increase from FY2022. The final assessment will be issued in June 202Z. In FY2023, it is recommended that the Sewer Enterprise Fund continue contributing to the Other Post- Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer operations are projected at $542,416, a increase of$28,305 or 5.51%. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for $ g3,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Water/Sewer FY2023 Recommended Budget& Financing Plan February 28, 2022 V-35 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary: FY2U20 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $ - $ - $ - $ - $ - -% Enterprise Funds Retained Earnings $ - $ - $ - $ - $ - -°�o UserCharges $ 9,885,948 $10,763,060 $ 10,841,270 �� Il,r��,�ll�; all„�dD��„�U�"b ��1„��°/� �;...................:�:;�:.gay.:d::�,.n �..;�:-n-�:��:�Z..v.rv..,.. ;�,��f. Connection Fees $ 695 $ 773 $ - $ - $ - -% Investment Income $ 14,259 $ 8,811 $ 8,000 $ 8,000 $ - -% Fees&Charges $ 514,538 $ 388,599 $ 354,000 $ 354,000 $ - -% . . �� . � � • � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Ill��w�,�uui�irmui�irm�;ui��a�m� Increase Increase II��-III�� Compensation $ 226,162 $ 315,205 $ 389,779 $ 399,848 $ 10,069 2.58% Expenses $ 284,781 $ 325,634 $ 454,650 $ 458,400 $ 3,750 0.82% Cash Capital $ - $ 100,000 $ 200,000 $ 300,000 $ 100,000 50.00% Debt $ 1,200,863 $ 1,243,337 $ 1,464,513 "l� Il,�u�^�,�rIIJ '� �'!��p„�.�U� VV�1,,J�k°/a tt' ,��(�,�� .. :n��:. �,;�.:p.u� MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ 817,721 10.00% OPEB $ 3,004 $ - $ 3,004 $ 3,004 $ - -% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ 28,305 5.51% . . �� - . � �•- �- � - � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Revised Ill��,�;�ui�icmui�icm��ui��^� Increase Increase II��-III�� 3710 Sewer Enterprise $ 1,711,806 $ 1,884,177 $ 2,308,942 �s ��Ps"1,��"n'.'n ^` ��o"»„":��"� /,1��°'r'� "..., cy..'!r„-A:-:ffi��^-�;.......::a-i��m�: �, 3720-MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ 817,721 10.00% Cash Capital $ - $ 100,000 $ 200,000 $ 300,000 $ 100,000 50.00% OPEB $ 3,004 $ - $ 3,004 $ 3,004 $ - -% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ 28,305 5.51% • . 11 - � 1 1•' 1' 1 ' 1 1 FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Il��uui��mqi,�r��uim„�,�� Increase Increase IP�p°.W W...�k�,� Salaries&Wages $ 197,259 $ 252,732 $ 305,063 $ 314,031 $ 8,968 2.94% Prior Year Retro Payments $ - $ 12,329 $ - $ - $ - -% Overtime 28 903 50 144 84 716 85 817 1 101 1.30% PersonalServices $ 2Z6,162 $ 315,205 $ 389,779 $ 399,848 $ 10,069 2.58% Contractual Services $ 134,846 $ 131,011 $ 207,400 $ 207,400 $ - -% Utilities $ 108,424 $ 111,977 $ 130,000 $ 131,000 $ 1,000 0.77% Supplies $ 41,511 $ 81,788 $ 103,250 $ 105,900 $ 2,650 Z.57% Small Ca ital - 858 14 000 14 100 100 0.71% Expenses $ 284,781 $ 325,634 $ 454,650 $ 458,400 $ 3,750 0.82% FY2023 Recommended Budget& Financing Plan February 28, 2022 V-36 Program: Public Works 3700 Sewer Enterprise Town ofLexington, MA Cash Capital $ — $ 100,000 $ Z00,000 $ 300,000 $ 100,000 50.00% Debt $ 1,200,863 $ 1,243,337 $ 1,464,513 �, �,��q„�II�" K� �"u�� V�1.��°'/� o.�.� „.a��,�- �'�-;�= :. �-.,...... MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ 817,721 10.00% OPEB $ 3,004 $ — $ 3,004 $ 3,004 $ — —% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ 28,305 5.51% . . �� - � � �•- �- � - � � FY2023 Recommended Budget& Financing Plan February 28, 2022 V-37 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section VI: Program 4000: Public Safety This section includes detailed information about the FY2019 Operating Budget & Financing Plan for public safety. It includes: • 4100 Law Enforcement VI-3 • 4200 Fire & Rescue VI-8 FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-1 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Mission: The Lexington Police Department provides public safety services to enhance the quality of life in Lexington. A team of dedicated police ofFicers, detectives, dispatchers and support staff work in a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress crime, reduce fear and deliver services to the community through a variety of prevention, problem solving and law enforcement programs. Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In FY2021, the Police Department responded to 13,501 calls for service with 659 crimes investigated. The Administration division is comprised of 11 full-time and 6 part-time employees including: the Chief and two Captains who oversee administrative and operational functions including budget, planning, training, personnel administration, public affairs and policy development; four Lieutenants who each lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7 policing services; an administrative Sergeant who tends to the accreditation program as well as detail assignments and event planning; an office manager and clerk who handle records management, accounting and payroll; 6 cadets who provide administrative support; and a mechanic who purchases, equips and maintains the vehicle fleet and other specialized equipment. The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants) responsible for responding to a variety of critical front-line services 24/7 including intervening in emergencies, promoting crime prevention and traffic safety as well as suppressing crime. The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO) and one account clerk. Meter and parking enforcement in Lexington Center is done by the PEO. The Traffic Bureau supervisor also manages the school crossing guard program. The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant Prosecutor and oversees six detectives responsible for investigation and prevention including: three major case detectives, a family services detective, a Community Resource Officer (CRO) and a School Resource Officer (SRO). The Dispatch division is comprised of ten civilian dispatchers responsible for directing the proper resources to nearly 14,000 service calls that require a police, fire or medical unit response. The Animal Control division entered into an agreement to share a full-time Animal Control Officer (ACO) with the Town of Bedford in October 2015, with 70%, or 27 hours per week allocated to Lexington. The ACO is an employee of the Town of Bedford, but will continue to work collaboratively with the Lexington Board of Health regarding animal related health issues. The School Crossing guard program has 17 part-time civilian members who cover 15 school crossings during the school year. A program improvement seeks to increase these numbers to 18 part-time civilian members covering 16 crossings. FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-3 Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Departmental Initiatives: 1. Identify and schedule training surrounding Diversity, Equity and Inclusion (DEI), Fair and Impartial Policing (FIP) and De-escalation Techniques. Explore ways to increase our community engagement to ensure trust, accountability and transparency with the residents, work force and visitors of Lexington. 2. Continue to support and work with the Facilities Department, the Permanent Building Committee, Tecton Architects and input from citizen groups regarding the design and construction of a new police station. 3. With the anticipated hiring of a Police Chief in early 2022, and potentially other members of the command staff, continue the smooth transition plan and executive development practices that will continue to identify and develop future leaders from within the Department. ,.��.� ,�,TM� ��:�� ..W.�� r��i�� ,�.�..��.�._�...._..._......._.._...._...._...._...._...._.._...._ f3�c�P�a�s�ger ra�t��o�f��tnmm� �,a�ro��u�� Zd cniru r�Yr�t��n � �- ,.�..�.�.�..�_.�.�.�.-�—�.� �.. ... ��.��..��,„„„ ��_____m� � �._____-� ��.�.� . � ..�..� � .............�..� '6'r�t��F��ure�aa � ,�-a�d�re�mi��d�� +�rdttrroostrat�� C�et�cti�� F°a�aaa8�i�u�t��avts �aap�i«�sr�r ��i�ta�ut :�er��a�nt 8�ieuat�mr�s�rt �,._.,,._.__ �� .�.,_..�,.�,...�.�._.�_._ .,_......... .�..�..�.. �.,...__.___�._...,____.� ._.,,...__�. _�...�._�. �c�T�� .�..m.. ��tr�l��^�c��r�t�., ..��S�r�u�tc�a�r�_..... L�etee��+�S�r�e�ra� �6 t�cer �ras��t�r .�..ww�..��_.�.wwwwww. ,.�ww.w��w�. .w.w.�.w.w.w.w. ��.�w.�w.�w.��.�.�..�.� _�w�.w�w.��.ww.w..�.�w...� „��.,,��.�� ..��...�...„..��, � � .�„��„��..��„��..�„��„��..��„.��„��..�„��„��,.��, �a�:ccusn�u� C9��+P�t�u8G7f��s ..�. �avlrrnaB�;�urakro�& ��'d�� sh�a��a ��ax�a��,s�e� _._..,�,�__�_,_� ,....�..._._._._._._.�� ,w.w,_w,w..,.._,w..,........_ ,,_.,,....,..___.�...�._._, �� V��°u:��aro�o�uw�ra�� Yig�ox F'atr�f �....�. V��r.�a�r�'d� L��t�u�iw� " CYti�ces�s, F��rrpB�,��r��i��s . �.�ets �'��ctd'�� rc8ro��a C S��str�w cc� ��„��.�„��.�„,„,„,„,„,„,„��.��. ��.��.��.�.��.„��.��.��.��.�� Lti�4e a�dr�: aw'aaan a��artit+� 6��s�ca�rc� FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-4 Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Chief 1 1 1 1 Captain of Operations 1 1 1 1 Captain of Administration 1 1 1 1 Administrative Sergeant 1 1 1 1 Lieutenants(Patrol) 4 4 4 4 Sergeants(Patrol) 5 5 5 5 Police Officers 29 29 29 29 Lieutenant(Detective) 1 1 1 1 Sergeant(Detective-Prosecutor) 1 1 1 1 Detectives; Major Case 3 3 3 3 Family Services Detective 1 1 1 1 School Resource Officer 1 1 1 1 Community Resource OfFicer 1 1 1 1 Cadets-6 part-time 3.06 3.06 3.06 3.06 Parking Enforcement Officer 1 1 1 1 Dispatch Supervisor — 1 1 1 Dispatchers 9 9 9 9 Office Manager 1 1 1 1 Traffic Bureau Supervisor 1 1 1 1 Administrative Assistant 1 1 1 1 Department Account Assistant 1 1 1 1 Mechanic 1 1 1 1 Animal Control - 1 part-time — — — — Parking Lot Attendants- 8 part-time 2.81 2.81 — — Crossing Guards- 18 part-time 3.69 3.69 3.69 3.91 . 50 Officers 50 Officers 50 Officers 50 Officers . Overall staff changes from FY2020 to FY2023: FY2021 - Dispatch Supervisor role reflects program improvement,funded via Enhanced 911 state grant. FY2022 - Parking Lot Attendants reflect a transition at the Depot Lot from an attended lot to a pay- by-plate program FY2023 -A program improvement requests an 18th crossing guard to cover a third location on Marrett Rd. for the Hastings School. FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-5 Program: Public Safety 4100 Law Enforcement Town ofLexington, MA Budget Recommendations: The FY2023 recommended Police Department budget is $8,265,377 which is a $121,230 or 1.49% increase from the FY2022 budget. The budget for Compensation is $7,169,307 and reflects an increase of $50,309 or 0.71%, which is a net increase that reflects savings due to staff turnover offset by contractually obligated step increases, a program improvement to support enhanced police training under the new state certification requirements, a second program improvement which anticipates the need for staff to transport detainees to another location once the police move to their temporary location, and a third program improvement to fund a third crossing guard on Marrett Road for the Hastings Elementary School. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $1,096,070 and reflects an increase of$70,921 or 6.92%. Nearly $30,000 is due to anticipated increases in the regional gasoline contract. The majority of the remaining increase is due to the purchase of two Hybrid vehicles, increased costs associated with supplies and ammunition, increased training and mileage costs, and an increase for the contract with the Town of Bedford to fund the Animal Control Officer. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Administrative Lieutenant $ 141,661 $ 18,458 $ 160,119 $ — $ — $ — $ 160,119 Required Police Training $ 41,840 $ 607 $ 42,447 $ 41,840 $ 607 $ 42,447 $ — Holding Cell Shifts $ 44,800 $ 650 $ 45,450 $ 44,800 $ 650 $ 45,450 $ — Crossing Guard $ 7,921 $ 115 $ 8,036 $ 7,921 $ 115 $ 8,036 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-6 Program: Public Safety 4100 Law Enforcement Town ofLexington, MA C"�lc�rrr�z(�) h��f��r� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $7,073,419 $7,471,636 $ 7,613,247 $ 8,046,377 $433,130 5.69% Fees&Charges Fees $ 113,811 $ 88,026 $ 115,000 $ 115,000 $ - -% Fines&Forfeitures $ 152,654 $ 59,820 $ 101,000 $ 101,000 $ - -% Licenses&Permits $ 3,188 $ 5,100 $ 2,800 $ 3,000 $ 200 7.14% Parking Fund� $ 312,100 $ 312,100 $ 312,100 $ - $(312,100 -100.00% . . �� . • . � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary III'��n� � , ....,, �:�ms�uimmui�icm��. Actual Actual Revised urm��lll Increase Increase Compensation $6,753,696 $7,002,993 $ 7,118,998 $ 7,169,307 $ 50,309 0.71% Expenses $ 901,475 $ 933,689 $ 1,025,149 $ 1,096,070 $ 70,921 6.92% . . �� . � FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary °•• � ,......,,�IIG�.�m�,�ui�mui�c�m�� Actual Actual Revised u�m��^� Increase Increase Total 4110 Police Administration $ 1,799,212 $ 1,925,919 $ 1,804,589 $ 1,796,646 $ (7,943) -0.44% Total 4120 Patrol&Enforcement $3,604,027 $3,743,861 $ 4,001,304 $ 4,150,368 $ 149,064 3.73% Total 4130 Traffic Bureau $ 463,758 $ 428,958 $ 396,075 $ 399,256 $ 3,181 0.80% Tota14140Investigations $ 870,040 $ 932,948 $ 958,461 $ 946,043 $ (12,418) -1.30% Total 4150 Dispatch $ 699,122 $ 700,905 $ 738,222 $ 722,587 $ (15,635) -2.12% Total 4160 Animal Control $ 65,812 $ 67,053 $ 69,888 $ 73,104 $ 3,216 4.60% Total 4170 Crossing Guards $ 153,200 $ 137,039 $ 175,608 $ 177,373 $ 1,765 1.01% . . �� . � FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary ,II4"��,�� , wuim�ui�rm�:�u Actual Actual Revised urm��^� Increase Increase Salaries&Wages $5,594,835 $5,754,440 $ 6,172,458 $ 6,142,708 $ (29,750) -0.48% Prior Year Retro Payments $ - $ - $ - $ - $ - -% Overtime $ 1 158 861 $ 1 248 553 $ 942 040 $ 1 022 999 $ 80 959 8.59% Persona/Services $6,753,696 $7,002,993 $ 7,1i4,498 $ 7,165,707 $ 51,209 0.72% Contractual Services $ 342,735 $ 287,089 $ 410,742 $ 419,324 $ 8,582 2.09% Utilities $ 108,729 $ 112,457 $ 128,487 $ 164,747 $ 36,260 28.22% Supplies $ 223,212 $ 264,008 $ 217,281 $ 219,623 $ 2,342 1.08% Small Capital $ 226,799 $ 270,135 $ 268,639 $ 292,376 $ 23,737 8.84% Expenses $ 901,475 $ 933,689 $ 1,025,149 $ 1,096,070 $ 70,921 6.92% . . �� . - - � �� *Reflects transfers from the Parking Fund to the General Fund rather than actua/revenue from parking permits,Depot Square/ot fees, and Pay-by-Phone and meter revenue. The fund ba/ance is insu�cient to support a transfer to the Genera/Fund in FY20Z3 due to effects from the pandemic as well as sizeab/e capital projects in FY2022. FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-7 Program: Public Safety 4200 Fire & Rescue Town ofLexington, MA Mission: The Lexington Fire Department protects the people, homes and businesses in our community from fire, medical emergencies, hazardous material incidents and natural disasters. This is accomplished through public education, safety code management and emergency response. Budget Overview: The Fire Department is comprised of five divisions: Administration, Fire Prevention, Fire Suppression, Emergency Medical Services and Emergency Management. • Administration is responsible for developing policies and procedures, training, inventory control, financial and budgetary oversight, and managing the day-to-day operations of the Department. • Fire Prevention is responsible for fire code enforcement activities, public education, plan review, permit application and approval, flammable/combustible liquid storage approval and regulatory enforcement of blasting applications and permits. • Fire Suppression is staffed 24/7, operating out of two stations and responding to emergency calls including: fire suppression, motor vehicle accidents, medical emergencies, hazardous material responses, and other emergency incidents. • Emergency Medical Services operates in conjunction with the Fire Suppression division, staffing two ambulances 24/7 at the Advanced Life Support (ALS) level. These vehicles respond to over 2,500 calls for assistance annually. • Emergency Management is responsible for communications with the Federal Emergency Management Agency (FEMA) and the Massachusetts Emergency Management Agency (MEMA), as well as reviewing and commenting on numerous Townwide emergency operation plans. The Chief serves as the Emergency Management Director and the department's administrative staff support this division. Departmental Initiatives: 1. Implement additional modules of the Public Safety Software and build out to department needs. 2. Role out online fire permitting process. 3. Develop an improved employee recruitment process to address diversity and retention. 4. Continue work on new fire headquarters as one year comes to an end and identify any needs. FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-8 Program: Public Safety 4200 Fire & Rescue Town ofLexington, MA F'ir��i�` _ ._ .. . � ,.� .� ....... .�.�,.�.� �.. �.�.., ,�,�.,�..� ��.,� ., �.� ..._.._.. ._..._,_, n n n �.. _ �. n n n ._ n n n n. � ��f �!�,��p�t��t ��^�p�t��l F�r��h�� F�ir��h�� P�f��,��:r �raininr��JEr�� p��r�ti�rns�Pr��enti�n � „ . , f ..,� ,,.,.� _._�:�.____________ ____�:____. ,.�. _� w ..rv. . �r,.�, n,,,,,,,, .,,,,,,,,,, ,,,,,, ,,.�,�,�,.,, ,.,�,,,,,, .�r.�r�„ � .�w�w�w,�., .� ,.,�,,. ,�,_. S,t�ii5��urcrrorrn��s��6��r �� F ir� P r��nti�r ra C.a�tain �Km��a��C��r �,s�i�tant �F'�� P�r��hiit� ��urc��s�y�1��fi�� Li�ut�m��nt ��p�r s�hift� �ii� �i�� .�r��Pa r�m��ii c ��s,Itiit�s,� 11ts,Itiit Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Office Manager 1 1 1 1 Fire Inspector 1 1 1 1 Fire Captains 4 4 4 4 Fire Lieutenants 12 12 12 12 Firefighters/Paramedics 44 44 44 44 Fire Prevention Assistant 0.86 0.86 0.86 0.86 . . FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-9 Program: Public Safety 4200 Fire & Rescue Town ofLexington, MA Budget Recommendations: The FY2023 recommended Fire Department budget is $8,068,468. The recommended budget is a $99,158 or 1.24% increase from the FY2022 budget. The recommended budget for Compensation is $7,269,665, and reflects an increase of $22,464 or 0.31% from the revised FY2022 budget, for contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $798,803 and reflects a net increase of $76,694 or 10.62%, which includes anticipated increases in diesel fuel costs ($12,400), increases in maintenance costs ($10,000) for fire apparatus, ambulance and fleet vehicles; enhanced communications costs ($2,400) to house the Emergency Command Center at fire headquarters, and a program improvement ($48,633) for a training mannequin to allow stafF to practice their life support skills. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits dnd (reflected in (reflected in Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Advanced Life Support Training � 48,633 $ — $ 48,633 $ 48,633 $ — $ 48,633 $ — and Simulation Manikin Medstat MS 500 EMS ATV and � g4,048 $ — $ 84,048 $ — $ — $ — $ 84,048 Trailer Combination Wildfire Scout and � 55,280 $ — $ 55,280 $ — $ — $ — $ 55,280 Personnel Transporter AN FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-10 Program: Public Safety 4200 Fire & Rescue Town ofLexington, MA Cc�l�rrrrt(�) ha�r�b��t hit�c��rt fr�c��r thi.� t�bl� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $5,840,461 $6,357,519 $ 6,550,635 $ 6,644,793 $ 94,158 1.44% Fees&Charges Ambulance Fees $1,321,540 $1,157,735 $ 1,340,000 $ 1,340,000 $ - -% Fire Department Fees $ 32,850 $ 47,395 $ 33,675 $ 33,675 $ - -% Licenses&Permits $ 55,480 $ 55,120 $ 45,000 $ 50,000 $ 5,000 11.11% • . ' 11 1 • •• •.• 1 : 1.' •.. •• FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary ��iii'"�- ��n��llh"�I;a�u�;��ui�i�ui�i��.� Actual Actual Revised urm�lll�� Increase Increase Compensation $6,645,325 $6,987,078 $ 7,247,201 $ 7,269,665 $ 22,464 0.31% Expenses $ 605,006 $ 630,691 $ 7Z2,109 $ 798,803 $ 76,694 10.6Z% . . �� - - - � � : �.• . FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary ��ii�"� . ,.;,Ill��m��ui�mui�im� Actual Actual Revised urm��a�� Increase Increase Total 4210 Fire Administration $ 470,901 $ 550,049 $ 582,730 $ 608,685 $ 25,955 4.45% Total 4220 Fire Prevention $ 228,785 $ 233,563 $ 240,605 $ 245,071 $ 4,466 1.86% Total 4320 Fire Suppression $6,382,277 $6,625,477 $ 6,928,204 $ 6,945,138 $ 16,934 0.24% Total 4240 Emergency Medical � 164,206 $ 204,780 $ 211,771 $ 261,174 $ 49,403 23.33% Services Total 4250 Emergency � 4,161 $ 3,900 $ 6,000 $ 8,400 $ 2,400 40.00% Management . . �� .• •.• � : �.• . .. FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary ��ii�"� �Ilf�'.�:�;�ur�rm ui�irm�: Actual Actual Revised urm��TM�� Increase Increase Salaries&Wages $5,624,935 $5,878,461 $ 6,075,937 $ 6,133,174 $ 57,237 0.94% Overtime 1 020 390 1 108 616 1 171 264 1 136 491 34 773 -2.97% Personal Services $6,645,325 $6,987,078 $ 7,247,201 $ 7,269,665 $ 22,464 0.3i% Contractual Services $ Z87,580 $ 292,933 $ 336,304 $ 351,154 $ 14,850 4.42% Utilities $ 52,053 $ 44,402 $ 67,890 $ 80,331 $ 12,441 18.33% Supplies $ 263,943 $ 180,807 $ 217,415 $ 218,185 $ 770 0.35% Small Ca ital $ 1,429 $ 112,549 $ 100,500 $ 149,133 $ 48,633 48.39% Expenses $ 605,006 $ 630,691 $ 722,109 $ 798,803 $ 76,694 10.62% • . ' 11 1 • •• •.• 1 : 1.• •.• •• FY2023 Recommended Budget& Financing Plan February 28, 2022 VI-11 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� J�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section VII: Program 5000: Culture & Recreation This section includes detailed information about the FY2023 Operating Budget & Financing Plan for culture & recreation services. It includes: • 5100 Cary Memorial Library VII-3 • 5200 Recreation and Community Programs VII-9 FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-1 This Page Intentionally Left Blank. �� '�� I r �� ir ,'� �I �i �� ' + �� ry� .e� y�i,y„n;° ;r„' .�� I�� '� ��ro ��4,��,.� ��,��o ^��,.�.... ..� M FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-2 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our community. Budget Overview: Cary Memorial Library is comprised of three divisions: Administration and General Services, Adult Services, and Youth Services. • Administration and General Services includes administrative staff and webmaster salaries, as well as the supply, equipment, and Minuteman Library Network membership costs. • Adult Services includes all adult library, technology, and bibliographic services staff as well as adult books and audiovisual materials. • Youth Services includes all children's library staff and also includes library materials for children and teens. Departmental Initiatives: Our Guiding Principles 1. Books, information, and so much more: We continue our 150-year-long tradition of providing books and other materials that reflect the needs and interests of Lexington residents. Though much has changed since our doors first opened in 1869, our essential function remains the same - to bring the world of information and ideas to you. 2. At the intersection of learning, making, and play: In recent years, educational research has increasingly shown that we learn best through experience - by making mistakes and trying again. In furthering this effort, we are expanding these types of learning opportunities, giving you more chances to build, create and play. 3. A place that works for everyone: We value the rich diversity of our community, and our commitment to equitable service for all is unwavering. Efforts to identify and remove barriers to access are ongoing - we are a work in progress. 4. With opportunities for human connection: In a world where technology is ever-present, we are committed to fostering human interactions. Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between old friends. Other times it takes the shape of an elaborate event with community partners and hundreds of guests. Large and small, these moments, shared among neighbors, strengthen the social fabric of Lexington. 5. A future as vibrant as our past: With more than a half million visitors each year, Cary Library is a cherished community asset and a source of civic pride. Stewardship of this resource requires equal attention to preservation and transformation. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-3 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Li��r�r�^Trust��es rw..... ,.�� ....�„� �,„�., Li��r�r�° C%ir��t�r � f, �ffic�e Pa��r � C��ut} Lil�a�� .��.��.��..��,, m, ��, ��,�, , m�.��.��..��,�� C�i r��t�r ..., .. a ,.. .., ,., .o .. _.._m .�., � H��fY�uth� � H�ea��f,��ult._.. ��T�hr��l��} � �� , � ��er�^i��e� ��er�^i��e� Tr�ri7u�r � �,' � g � n n n.w� ,,,,:�..._._. _____.n.n._..___- _...__ � n._.... _....._.a _...._.._._._.__._._._......_._..._,..,. _____..._...._...._...._...._...._.._....._....... ..._._...._._._._.._._._.__.____.,.. , Li�rari�n II '�-�.. Li�r�ri�n II `•..• r��l��1ana�r I � � ��•�,� ,�' �_ �' °�- I ��__. Li�Cr�ri�� I__._. ,,,�____Lil�rari�n I . �Li�Cr�� _____. I ___.� � ____._�s�ci�t� ' ,_.._.....____.._...._.....___,.., �,m.._....____....____....____...._,.. �,._._._.....____.._...._._._._.„. , � Li�ra�r}.�s��ci�t� �.�. Li�r�r,�,��s�ci�t� ��.�.� Li�r�r�^T��h�i�ici�n ,''�.�� .__....................................._____,, �................._._._._._�_.._._._._�„____..,., �Li�r�r,�T��h�i�ici�a�s,;. Li�r�ry T��hnici�n��•.� '� P�rt-tim�e�t�ff � Part-tim�e St�ff FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-4 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Library Director 1.0 1.0 1.0 1.0 Deputy Library Director* 1.0 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 1.0 Head of Adult Services 1.0 1.0 1.0 1.0 Head of Youth Services 1.0 1.0 1.0 1.0 Head of Technology &Training* - - 1.0 1.0 Librarian I*** 5.0 5.0 6.0 6.0 Librarian II* 5.0 5.0 4.0 4.0 Library Associates*** 7.0 7.0 8.0 8.0 Library Technicians**** 3.5 2.8 2.8 2.8 Library Technician II***,**** 7.0 8.0 6.0 6.0 Adult Pages***** 1.6 1.6 1.6 Z.2 Student Pages***** 0.7 0.7 0.7 - Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed . i . *In FV2022,due to staff turnover, the Head of Technology role was broken out from the Depury Library Director and re- established as a Department Head position. A Librarian II was assigned to the ro%. **In FY2022,Fall STM approved the transfer of the Library's dedicated webmaster from the Innovation&Technology budget to the Library budget. ***In FY2022, two Library Technician IIs were reclassified to a LibraryAssociate and a Librarian I. ****A Program Improvement in FY2020 added hours to cover the Teen Room,resulting in an increase of 0.38 FTE. In FY202i,a program improvement transitioned a part-time Technician Yo a full-time Technician II. *****In FY2023 all Pages will be combined under Adult Pages. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-5 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA Budget Recommendations: The FY2023 recommended General Fund Library budget is $3,336,219, which is a $179,871 or 5.70% increase from the FY2022 budget. The General Fund operating budget for Compensation is $2,637,708, and reflects a $112,101 or 4.44% increase, which incorporates contractually obligated step increases and cost of living increases. The General Fund operating budget for Expenses is $698,511 and reflects a $67,770 or 10.74% increase, which is primarily driven by inflationary increases for supplies and materials and contractual services. To retain certification by the Massachusetts Board of Library Commissioners, the Library must expend the equivalent of 13 percent of its annual municipal appropriation on materials. Prior to FY2016, the Town's appropriation had been less than one-half of this required amount, with the balance coming from the Library Foundation and Friends of the Library. In FY2016, the Town approved a program improvement request that substantially closed this funding gap. In FY2021, a program improvement added funding to the materials budget to achieve 100% funding, which is continued in FY2023 at 13.7%. This was precipitated by a change in the Minuteman Library Network renewal policy, which automatically renews overdue materials, if available, and has dramatically reduced revenues from fines which were primarily used for materials costs. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Full-Time Youth Services � 69,456 $ 17,411 $ 86,867 $ — $ — $ — $ 86,867 Librarian Library Fellowship $ 5,080 $ 74 $ 5,154 $ — $ — $ — $ 5,154 FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-6 Program: Culture & Recreation 5100 Cary Memorial Library Town ofLexington, MA C"�lc�rrr�z(�) h��f��r� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 2,736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $179,871 5.70% . 11 . . '.. . . . . �� FY2020 FY2021 FY2022 FY2023 Dollar Percent A ro riation Summa III��III'�r�� pp p � �'Y ��u��ummum°iu��u; Actual Actual Revised urm�m�a� Increase Increase Compensation $ 2,265,546 $ 2,162,069 $ 2,525,607 $ 2,637,708 $112,101 4.44% Expenses $ 470,920 $ 563,a57 $ 630,741 $ 698,511 $ 67,770 10.74% . . �� . . ��. FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary II'��- III��,Il�.��:��ur�uirmtu�;�y Actual Actual Revised ur��mm� Increase Increase Total 5110 Admin.&General � 493,941 $ 522,196 $ 592,832 $ 654,704 $ 61,872 10.44% Services Total 5120 Adult Services $ 1,565,355 $ 1,492,243 $ 1,682,180 $ 1,776,326 $ 94,146 5.60% Total 5130 Youth Services $ 677,170 $ 710,687 $ 881,336 $ 905,189 $ 23,853 2.71% . . �� . . . �.. . . • • : ��. FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary II��- III��°-Ilf��!:��uPm iu urm ui� Actual Actual Revised ur�� Increase Increase Salaries&Wages $ 2,223,069 $ 2,161,492 $ 2,462,578 $ 2,572,582 $110,004 4.47% Prior Year Retro Payments $ - $ - $ - $ - $ - -% Overtime Sunda Premium 42 477 578 63 029 65 126 2 097 3.33% Persona/Services $ Z,265,546 $ 2,162,069 $ 2,525,607 $ Z,637,708 $IIZ101 4.44% Contractual Services $ 1Z1,295 $ 124,486 $ 141,111 $ 160,752 $ 19,641 13.92% Utilities $ 8,153 $ 7,353 $ 8,200 $ 5,000 $ (3,200) -39.02% Supplies $ 313,613 $ 392,521 $ 441,430 $ 492,759 $ 51,329 11.63% Small Ca ital Z7 859 38 697 40 000 40 000 - -% Expenses $ 470,920 $ 563,057 $ 630,741 $ 698,511 $ 67,770 i0.74% . . �� . . ��. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-7 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA Mission: The Department of Recreation and Community Programs strives to provide affordable, quality programs meeting the needs of the community. The Department is committed to providing active and passive leisure opportunities that are educational, fun and life-enriching. The Department promotes participation by all Lexington residents in safe, accessible and well-maintained facilities. Budget Overview: The Department operates as an Enterprise Fund whereby program and facility fees must cover the direct cost of operations including all full- and part-time staff and program, services and facility expenses including supplies, equipment, utilities and wages/overhead. As such, the operating budget may increase or decrease year to year to meet changes in enrollment and facility use demands. The Director of Recreation and Community Programs, through the Recreation Committee, sets program fees with the approval of the Select Board. The operating budget supports staff who manage and deliver programs along with the supplies and equipment needed to operate those programs and services in addition to seven full-time staff. The Enterprise Fund is comprised of four divisions: Recreation, Pine Meadows Golf Club, Community Center and the Administrative Division. The Administrative Division was created in FY2020 to centralize administrative support for the business aspects within the Recreation, Pine Meadows and Community Center operations. Program revenues (Recreation, Pine Meadows Golf Club and Community Center) also help fund Capital Improvement Projects. In FY2023, the Department's contribution to the General Fund to cover the costs of employee benefits and indirect services has been reintroduced. Staff will be working to provide options for alternative funding models for the Department to the Fiscal Guideline Working Group. That model may be implemented as soon as FY2024. The Department offers a wide variety of leisure, socialization and recreational opportunities for individuals of all ages and abilities. Staff plan, schedule and coordinate programs, activities and special events at Outdoor Recreation Facilities such as, parks, playgrounds, athletic fields, tennis and basketball courts, the Town Pool, Old Reservoir and Pine Meadows Golf Club. Other outdoor resources include Conservation and Open Spaces. Additionally, the indoor facilities the department utilize include the Community Center, the Public Schools, off-site and out-of-town venues. Departmental Initiatives: 1. Implement the Key Findings of the 2020 Town of Lexington Community Needs Assessment along with the recommendations from the 2017 Recreation Facilities ADA Compliance Study in the development of the operational and capital improvement planning for the future needs of the community. 2. Recommend and implement Key Findings of the 2021 Athletic Fields Feasibility Study. 3. Continue the growth and implementation of the department's therapeutic, adaptive and inclusive recreation programming. 4. Explore alternative funding sources for the Recreation and Community Programs Department in order to sustain the Recreation Enterprise Fund and operations. 5. Support Townwide cultural and historic events. 6. Support Townwide diversity equity and inclusion initiatives. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-9 Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA � �..........._........................_......,.�. C�ir�ea�t�r�f ,�_...._..._......_......_......_....._,, F'a��r�ati�r�ar�d � �mm, m�mm mmm� '' F��creati�n .�, �� C.+�mmitt�� r�-a�mraaariit�Pr��ra�ra� ' d�,, �,..._..., , ,,._.......... . .._....._';r� ,,.. .,,.,. ..,,.,. .::....:. .......:.:.. �.. �,..� �.'. ...,.,.. ....,. ,,..,., �,.....:� P I n�`��'rc�� " ......._........._......._._......._.._....._.... �:��If"�.�,u ns� „., �.:.,.�,_�. �_,,,,,,,,.,.,rv_________ _____ _________ �,� ________ _ -� �,ssist�nt�a ir�ct�-r C.�rm munit��.�nt�r, �a�u�min istr�ti�r� � �fR:�r��tio�n� � �ir�d�r ��n�g�er , „��,��., �.�m�,� �m�.:� .,•-��, m.�mA .�.�,��„�,,� 4+.�,..w...:...:...:...:.... ..�...d�° , a� ��.�r.�r.�r.��i�i , � . i�ii �� .�r.�m� �o � i ,m .�, , �..,��,m ,m�, m..,��,m�, ,�,�,.i�,..��.��m��m��r..�� e��n�l Pr��ram ' R.ecre°.�ti�n "�,?'�uth�: F�mi�+ P�unici��l ,��ministrati�e .......�,�.., '....... .,.�.� �t�f�" �up�r�,+is�rr �.�r�r�iinat�r B�s,s,is,tant�, �as,sis,tant� �.�..,.m, „�m „� ��v, �A �,,.,��, m.�r„_, �.�„� ��,�m . ,�m m ,,., .��„r ��,�m m m „m. �.,, �„��, ��.�rtifi�'�h�r��utic C��rtm�nt E.��mre�g��A�'��ra,� ' � P�tunici��l �Y�!u n t��rs B u il c�in r�� R:ecr��ti�-n ��eci�Jis,t ,��sds,t��nt ��r�i�s�res, � �,s��s��is,t�nts .��r�r�i n.a�. ��..,. P r.,�. �,�,. .�� R.ecre�ti�ra ��n�! t�r �grarn'�taf� �rno�"v��d�rnt��°�ns, % .,.,...,� ....,�.,�,�.w..,.,� ��,.,�,,_,.._.,_,...._..._,...�,.�w Note: Pine Meadows staffing is provided via contractual services. Oversight is provided by the Director of Recreation and Community Programs. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-10 Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element: 5210 Administration Budget Budget Budget Request Director of Recreation and Community Programs 1 1 1 1 Administrative Manager 1 1 1 1 Municipal Assistant* 0.68 — — — Administrative Assistant** 2 1.8 1.8 1.8 Subtotal FTE 4.68 3.8 3.8 3.8 SubtotalFT/PT 4FT/2PT 4FT/2PT 3FT/iPT 3FT/1PT FY2020 FY2021 FY2022 FY2023 Element: 5220 Recreation Budget Budget Budget Request Assistant Director 1 1 1 1 Recreation Supervisor 1 1 1 1 Recreation Coordinator*** — — — 0.4 Certified Therapeutic Recreation Specialist**** 0.34 1 1 1 Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/- Subtotal FTE 2.34 3.0 3.0 3.4 SubtotalFT/PT 2FT/1PT 2FT/iPT 3FT/OPT 3FT/iPT FY2020 FY2021 FY2022 FY2023 Element: 5240 Community Center Budget Budget Budget Request Community Center Director 1 1 1 1 Youth &Family Coordinator 1 1 1 1 Department Assistant 1 1 1 1 Municipal Assistant(3, PT)* 1 — 1 1 Building Supervisor(2, PT)* 1 — 1 1 Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/- Subtotal FTE 5 3 5 5 Subtotal FT/PT 3 FT/4 PT 3 FT/0 PT 3 FT/5 PT 3 FT/5 PT . . 1 • : : • • 1 •' 1 • • • • � • *In FY2021,in light of the Community Center being closed,a number of staff were furloughed. **The incumbent in the Administrative Assistant role has requested a 4-day schedule. ***A part-time Recreation Coordinator is requested as a program improvement in FY2023. ****In FY2019,a part-time Certified Therapeutic Recreation Specialist was added to staff for the full year. In FY2021,the position was expanded to full-time. FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-11 Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA Budget Recommendations: The FY2023 recommended budget for the Department of Recreation and Community Programs - comprised of four divisions: Pine Meadows Golf, Recreation, Community Center and Administrative - is $3,425,097. The recommended budget is an increase of $835,161 or 32.25% from the FY2022 budget, which anticipated a slow resumption of pre-pandemic activity levels. It should be noted that the Recreation and Community Programs Department operating budget has historically been supported solely from program fees. In FY2016, with the opening of the Community Center, the tax levy began to contribute the equivalent of the wages and benefits for the three full-time employees who are most closely involved with managing the Community Center operations and programming. This will continue in FY2023, with $242,790 being proposed in General Fund support of Community Center wages. The Community Center provides free drop-in programs and opportunities to promote social, emotional, and cognitive well-being and wellness for residents of all ages and abilities. It provides residents with a wide variety of programs that are fun, educational and life-enriching. The Community Center provides opportunities and access to all residents that are generally not supported through fees, in addition to many programs, activities and services that may require a fee. The customer service counter at the Center supports the Community Center, including the operations of the Human Services and the Recreation &Community Programs Departments, allowing for one-stop shopping for services and programs. The recommended budget for Compensation is $1,567,753, which is a $225,552 or 16.80% increase from the FY2022 budget, and reflects a return to more comprehensive programming, as well as step increases, cost-of-living adjustments, and a rate increase for Seasonal staff commensurate with the January 2022 state minimum wage increase. The recommended budget for Expenses is $1,571,240 and reflects a $323,505 or 25.93% increase from the FY2022 budget, primarily due to the introduction of new programming and the ability to resume offering a wide, diverse and accessible variety of in-person and virtual recreational programming for the community, post-pandemic. The recommended budget for the operation of the Pine Meadows Golf Course is $550,800 and reflects a net increase of $3,000 or 0.55%. The current course management contract was awarded in December 2018 for a contract period of 3 years beginning January 2019 through December 2021, with options for annual renewals through December 2023. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in (reflected in Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Community Center Furniture $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000 Communiry Center Generator $ — $ — $ — $ — $ — $ — $ — Vehicle Replacement $ 47,000 $ — $ 47,000 $ 47,000 $ — $ 47,000 $ — Part-time Recreation � Z5,000 $ 363 $ 25,363 $ 25,000 $ 363 $ Z5,363 $ — Coordinator Program Guide-Mailing& � 55,000 $ — $ 55,000 $ 55,000 $ — $ 55,000 $ — Printing FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-12 Program: Culture &Recreation 5200 Recreation & Community Programs Town ofLexington, MA C"c�lc�rrr�(.�) h��a�� hidd�rt fr�carrt thi.� �atal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $ 208,859 $ 618,916 $ 509,215 $ 242,790 $(266,425) -52.32% Enterprise Funds Retained Earnings $ 375,000 $ 375,000 $ - $ 375,000 $ 375,000 -% Recreation User Charges $ 759,909 $1,062,285 $ 1,026,718 $ 1,461,752 $ 435,034 42.37% Community Center User Charges $ 372,293 $ 252,313 $ 297,655 $ 445,555 $ 147,900 49.69% Golf User Charges $ 759,738 $1,162,256 $ 756,348 $ 900,000 $ 143,652 18.99% Investment Income $ 8,176 $ 3,206 $ - $ - $ - -% . . �� • . . . . .. . . �• . FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary ' --II°�� , , �„�;�wui�irmurmm�� Actual Actual Appropriation uim��^�� Increase Increase Compensation $1,246,075 $ 896,659 $ 1,342,201 $ 1,567,753 $ 225,55Z 16.80% Expenses $1,048,005 $ 892,248 $ 1,247,735 $ 1,571,240 $ 323,505 25.93% Debt Service $ - $ - $ - $ - $ - -% Indirect Costs(Trans.to Gen. � Z69,681 $ 277,771 $ - $ 286,104 $ 286,104 -% Fund) • . 11 ' . • • •1 1.• • i• • • 1• • FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary ��- �'. :.,,�Ilh"�.��,�,�uui��umumm��, Actual Actual Appropriation ui��.m� Increase Increase Total 5210 Administration $ 422,614 $ 367,309 $ 413,114 $ 532,078 $ 118,964 28.80% Total 5220 Recreation $ 862,440 $ 544,972 $ 1,100,745 $ 1,426,153 $ 325,408 29.56% Total 5230 Pine Meadows $ 444,270 $ 526,933 $ 547,800 $ 550,800 $ 3,000 0.55% Total 5240 Community Center $ 564,755 $ 349,692 $ 528,277 $ 629,962 $ 101,685 19.25% Indirect Costs $ 269,681 $ 277,771 $ - $ 286,104 $ 286,104 -% . . �� •- - . .� �.. . �• FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary �� ;,�II6�',.�m��ui°ur�unir�� Actual Actual Appropriation uim��m�� Increase Increase Salaries&Wages $1,245,956 $ 896,567 $ 1,342,201 $ 1,567,753 $ 225,552 16.80% Overtime 118 92 - - - -% Personal Services $1,246,075 $ 896,659 $ 1,342,201 $ 1,567,753 $ 225,552 16.80% Contractual Services $ 952,915 $ 802,222 $ 1,050,840 $ 1,278,350 $ 227,510 21.65% Utilities $ 49,837 $ 39,636 $ 82,850 $ 95,385 $ 12,535 15.13% Supplies $ 45,252 $ 50,389 $ 107,045 $ 133,505 $ 26,460 24.72% Small Ca ital $ - $ - $ 7,000 $ 64,000 $ 57,000 814.29% Expenses $i,048,005 $ 892,248 $ i,247,735 $ i,57i,240 $ 323,505 25.93% Debt $ - $ - $ - $ - $ - -% Indirect $ 269,681 $ 277,771 $ - $ 286,104 $ 286,104 -% . . 11 • . .1 1.. . 1• FY2023 Recommended Budget& Financing Plan February 28, 2022 VII-13 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section VIII: Program 6000: Human Services This section includes detailed information about the FY2023 Operating Budget & Financing Plan for Human Services. It includes: • 6100-6200 Administration; Veteran's Services; Youth and Family Services and Community Programs; and Transportation Services VIII-2 FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-1 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Mission: The Human Services Department connects Lexington residents across the lifespan to information, support and services that promote health and well being; and is responsible for managing the Lexpress bus system, Lex-Connect taxi, and other transportation initiatives. The department seeks to identify the unmet needs of our community by providing outreach and prevention services to families, seniors, veterans and youth. Budget Overview: The Human Services Department is organized to provide services and support to residents of all ages. Department Staff oversee the following divisions: Administration and Outreach, Senior Services, Youth and Family Services, Veterans'Services and Transportation Services. Since moving to the Lexington Community Center in 2015, attendance, walk-in visits, phone calls and requests for information have increased significantly. Staff from Senior Services and Youth and Family Services provide senior, youth and intergenerational programming, assessments, information and referral, short-term counseling, financial assistance, consultation on life changes, support and light case management. Veterans'services staff provide veterans in Lexington, Bedford, and Carlisle with information, connection to State and Federal benefits, and support, as well as work with colleagues to plan Town celebrations and special events that honor Veterans. Transportation Staff manage the Lexpress bus and Lex-Connect taxi, as well as provide travel consultation on other transit options. Departmental Initiatives: 1. Continue to identify and implement programming specific to diversity, equity, and inclusion, as well as participate in Town-sponsored racial justice initiatives. 2. Continue implementation of the CHNA 15 grant funded work of the Mental Health Task Force that includes collaboration with Town, School, and community stakeholders to assess and respond to community mental health needs and provide aligned approaches in regards to prevention, intervention, and critical incident response services to the Lexington Community. 3. Continue implementation of action plan based on findings and recommendations from Age Friendly needs assessment. Collaborate on Comprehensive Plan with continued participation in an advisory and advocacy capacity. 4. Begin to implement transit regionalization plan, which includes viable steps towards regionalizing transportation services as well as a funding plan. Regionalization of transit services will enhance transportation through the network effect, create more coordinated services with acceptable minimum services levels, and identify sustainable funding mechanisms to further enhance transportation for all. 5. Continue to support and promote access to mental health services through direct therapeutic services as well as through the William James INTERFACE Referral Service. FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-2 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA „�. �,m ..:_ �� . F _._.. _..._ i TCI�I'1 ��I'1��'f ?rw.,. �; . � .:�.—„�� ,� �"��t�ran�s,��r�ric�.s,� -- f � _,...µ_,..�.F..,.�.�.�. � q' C�i�trict C�ir�d�cr . ��, ,� ,�.µ , �,.� r Hu�.man '��r��ic�s P,� � „� �„ ; C�ir�d�rr r� o"� ,,, ,. � I 4 � � p�,l't—�IITI�"5r'�� ,.,,� <,��w ,,,,,, �„ ��,�i#�rr�i��arii�l�a�' � �� f�c� ��n�s��r � r . __ .,_.., _..,_ _,_ .... �imini�tratiue � � �a9 un.ir��1�.I�rl¢ ' �, ._,..., e .,.,.,. _,,..�, ,.,..,�eni�r�� ,.,,. ,.,,.,� • Pr�r�iram ""��rlu nt��r�� .,. _ ._.._ .,� �,�„ � .. .... .. �. , .. .o ; ��ni�r��r�ic�s % � �sist�ntd�ir�d�r ; � Clini�c�l� � r ` ��ransp��rt�ti�n �� f"�"��uth an�i � ` ��mmumty �J � C�ir�dcrr �'��r�a�s Yr��nar��r � �� Fa�m.�_,_��r�r^�s �,,G7utr��d��,:r�9ana��__ _ _.._ ., � ::;� .,,.__��._..... ,..:: ,_ _.... ....,,,, � � r ��rtm��rtt ; ; ��ni�r��rvic��s I Int�ms P�1ur� w -¢ �ran�m�rtati�rn ; r._, C�r�rr�irsa�tcrr � �� i�nt ^. � � ��. �� 1 .,__.,,..._..,,,_.,_......�,. .,....._..._. a . � °. _ _...._.._ .._. __ ., _.._...._,,- ..._.._ __„_,._, � � „_.._ ..._.. � .. r � , � I nt�m�s, F�e�i�t�r�� , + ��tici�n € F ` ,,,._.._____ ....._..____ , � ��ni�-r��r�ic�s '� ��`Pr�r�ram �ws�i�#�nt � FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-3 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Director of Human Services 1 1 1 1 Senior Services Director* 1 1 1 1 Assistant Director of Youth and Family 1 1 1 1 Services Clinical &Community Outreach 1 1 1 1 Manager* Senior Services Coordinator 1 1 1 1 Senior Services Nurse 0.57 0.57 0.57 0.57 Office Manager 1 1 1 1 Municipal Clerk(Part-time) 0.69 0.69 0.69 0.69 Veterans' Services District Director 1 1 1 1 Veterans' Services Officer 0.51 0.51 0.51 0.51 Transportation Services Manager** 0.80 1 1 1 Department Transportation Assistant 0.80 0.80 0.80 0.80 Registered Dietician*** PT PT PT PT Volunteer Coordinator/Program pT PT PT PT Assistant*** • . 1 1 1 1 • . ' ' : .' : .' : .' Explanatory Notes: *Two positions received title changes in FY2021 to better explain roles externally: Assistant Director of Senior Services was changed to Senior Services Director. Outreach Coordinator was changed to Clinical &Community Outreach Manager. **The Transportation Services Manager position transitioned from Z8 hours to full-time(35 hours) in FY20Z1 through a program improvement. ***The part-time temporary positions of Registered Dietician and Volunteer Coordinator/Program Assistant are fully funded by grants from the Executive Office of Elder Affairs. FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-4 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Budget Recommendations: The recommended FY2023 All Funds Human Services budget is $1,847,930 which is a $251,997 or 15.79% increase from the revised FY2022 budget. The All Funds budget includes funding from a Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund. In addition, the Towns of Bedford and Carlisle fund a portion of the Veterans'Services budget through an Intermunicipal Veterans' District agreement. The Human Services FY2023 recommended General Fund operating budget request is $1,527,421 and reflects a $249,956 or 19.57% increase from the revised FY2022 budget. The General Fund operating budget for Compensation is $717,650, and reflects a $27,176 or 3.94% increase, which reflects the cost of contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $809,771 and reflects a $222,780 or 37.95% increase, which is a net change that reflects an increase for contractually obligated Lexpress costs, as well as $200,000 to restore a one-time diversion of funds to a Lexpress operating grant in FY2022. For FY2023, funding for the William James Interface Mental Health Referral Service will be shared between the municipal and school budgets. Program Improvement Requests: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-5 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA C°�lurrrrt(s) h�►��f��ra hicfd�rr frr�rrt this ��lal� Budget Summary - General Fund Funding Sources FY2020 FY2021 FY2022 FY2023 Dollar Percent (GeneralFund) Actual Actual Estimate Projected Increase Increase Tax Levy $1,034,317 $1,127,471 $ 1,130,298 � II„:��",�b�l'�� !'��a�J �I I�•��1�, "" Q" :�Y,�','rro4�-:� .n.u: �.... � Veteran Benefits Reimbursement $ 56,702 $ 61,498 $ 22,167 p ��,�I J^!"� .r �J„�S�V�) "�� I�V°"Jca r�........................................:��...„�':�..... �,..............................._............ .............az/zr TDM Allocation $ 95,000 $ 95,000 $ 95,000 $ 95,000 $ - -% Fees Lexpress Fares $ 56,642 $ 9,506 $ 30,000 $ 30,000 $ - -% . . .�� . • . FY2020 FY2021 FY2022 FY2023 Appropriation Summary Il��ii..r� Dollar Percent (General Fund) Revised , ,Il�.��;��ur�muur��; Increase Increase Actual Actual ui�� Compensation $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ 27,176 3.94% Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $222,780 37.95% . .111 . .. . .� .. . � . FY2020 FY2021 FY2022 FY2023 Pro ram Summar ° III"W� Dollar Percent � ..... �� (General Fund) Revised , ��'��ii�,ii�,ii,�,� Increase Increase Actual Actual ui��;lll�m� Total 6110 Administration $ 194,900 $ 211,492 $ 226,584 $ 237,334 $ 10,750 4.74% Total 6140 Veterans'Services $ 85,548 $ 56,748 $ 90,048 $ 91,554 $ 1,506 1.67% Total 6150 Youth&Family � 159,566 $ 184,651 $ 206,118 $ 212,253 $ 6,135 2.98% Services Total 6170 Senior Services& � 156,245 $ 146,415 $ 192,959 $ 198,454 $ 5,495 2.85% Communiry Programs Tota16210Transportation � 646,403 $ 694,168 $ 561,756 $ 787,826 $226,070 40.24% Services . . .�� . FY2020 FY2021 FY2022 FY2023 � � ) Y Revised N��+;�II�� Dollar Percent Ob'ect Code Summar General Fund ,�;��,ii�ii�ii�� Increase Increase Actual Actual uim�� Salaries&Wages $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ 27,176 3.94% Overtime $ - $ - $ - $ - $ - -% PersonalServices $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ 27,i76 3.94% Contractual Services $ 583,248 $ 638,725 $ 548,561 $ 770,796 $222,235 40.51% Utilities $ 3,168 $ 3,266 $ 3,240 $ 3,240 $ - -% Supplies $ 21,389 $ 12,849 $ 31,690 $ 31,235 $ (455) -1.44% Small Ca ital $ 2,891 $ 2,269 $ 3,500 $ 4,500 $ 1,000 28.57% Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $222,780 37.95% . .�� - - . • FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-6 Program: Human Services 6100-6200 Program Summary Town ofLexington, MA Budget Summary - Revolving Funds* and Grants FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase EOEA Grant $ 94,762 $ 94,764 $ 94,764 $ 94,764 $ - -% Veterans Services Regional � 58,293 $ 89,671 $ 92,461 $ 95,745 $ 3,284 3.55% Funding Senior Services Revolving Fund* $ 33,638 $ 8,151 $ 75,000 $ 75,000 $ - -% MBTA Grant $ 54,080 $ 56,243 $ 56,243 $ 55,000 $ (1,243) -2.21% . .�� . . -� � � �• �- � *Revolving Funds are authorized by Town Meeting via Artic/e 9,and are not appropriated under Article 4. FY2020 FY2021 FY2022 FY2023 Appropriations Summary �p �... Dollar Percent (Non-General Fund) Revised ,. ^�,�II��ur��uur�lu� Increase Increase Actual Actual uim�� EOEA Grant $ 89,721 $ 99,831 $ 94,764 $ 94,764 $ - -% PersonalServices $ 62,628 $ 79,391 $ 67,346 $ 68,447 $ 1,101 1.63% Expenses $ 27,093 $ 20,440 $ 27,418 $ 26,317 $ (1,101) -4.02% Veterans'Services Regional Funding $ 57,936 $ 94,177 $ 92,461 $ 95,745 $ 3,284 3.55% Personal Services $ 55,670 $ 92,952 $ 90,116 $ 93,320 $ 3,204 3.56% Expenses $ 2,266 $ 1,225 $ 2,345 $ 2,425 $ 80 3.41% Senior Services Revolving Fund Expenses $ 38,157 $ 6,469 $ 75,000 $ 75,000 $ - -% MBTA Grant-Transportation Services Expenses $ 54,080 $ 56,243 $ 56,243 $ 55,000 $ (1,243) -2.21% • . .111 . . • •• . 1 '.: 1 1• 1' 1 .• , Budget Summary - All Funds --------------------------------------------- FY2020 FY2021 FY2022 FY2023 A ro riation Summa All , 'll�� Dollar Percent Funds) �� ,..� ��;�,ii�iiiii�;iii� Increase Increase Actual Actual Revised ui��m� Compensation $ 750,264 $ 808,710 $ 847,936 $ 879,417 $ 31,481 3.71% Expenses $ 732,293 $ 741,486 $ 747,997 $ 968,513 $220,516 29.48% . . .111 � � . . . . � .. . , � FY2023 Recommended Budget& Financing Plan February 28, 2022 VIII-7 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section IX: Program 7000: Land Use, Health and Development Department This section includes detailed information about the FY2023 Operating Budget & Financing Plan for the Land Use, Health and Development Department. It includes: • 7100-7400 Summary IX-3 • 7110 Building and Zoning IX-10 • 7120 Administration IX-15 • 7130 Conservation IX-17 • 7140 Health IX-21 • 7200 Planning IX-26 • 7300 Economic Development IX-30 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-1 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA III Mission: The Land Use, Health and Development Department includes those��°��iu��r,�� that manage and promote residential and commercial development in Lexington while protecting the health and safety of residents through local bylaws, regulations, and best practices, as well as State statutes and regulations, in the areas of public health, building code, zoning, economic development, wetland protection, conservation and land-use. By consolidating these various operations under the management of an Assistant Town Manager, the Town is able to further streamline code enforcement, program and policy development, and outreach and educational activities related to commercial, residential and public development. Budget Overview: The Land Use, Health and Development Department is comprised of: Building and Zoning, Conservation, Health, Planning and Economic Development. • Building and Zoning is responsible for enforcing the State building, electrical, gas and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations. • Conservation is responsible for administering and enforcing the State and local wetland protection codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town- owned conservation land, and providing outreach and education concerning natural and watershed resources. • Public Health is responsible for enforcing State and local health codes, administering health screening and vaccination programs, evaluating community health needs and developing intervention programs to prevent disease and disability. • Planninq supports the Planning Board in the administration of the Subdivision Regulations, the determination of adequacy of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits within the commercial manufacturing district, and the review of planned development district proposals that go to Town Meeting. In addition, the stafF engages in short- and long-term planning in regard to growth and development issues in Lexington, being active participants in various committees dealing with issues of transportation, affordable housing and economic development, as well as participating in regional and statewide initiatives. • Economic Development works to encourage new investment and support our local businesses. It serves as a liaison for businesses and works to address business-related issues from Center parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, supporting a visitor-based economy, and leveraging State economic development tools and resources designed to improve the business environment. The Economic Development Office manages the Visitors Center and Tourism operations. Departmental Initiatives: 1. Implement the Select Board's health and development-related goals associated with the work of the Department. 2. Implement high priority and near-term action steps and recommendations of the Comprehensive Plan Update. 3. Implement initiatives, policies and plans of the Board of Health, especially with respect to completing the dispensing of the COVID vaccine to Lexington residents and others, as required. 4. With the Engineering Division, support the community input on the Bedford Street/Hartwell Avenue 25% design development. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-3 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA ��. �.�... .... �� .... ..., � � A:.s��R��r�ttr�fi�rw�^n�E�r��em .�� r B��Il�v�en� � ...,�e4rraimwsmr�tew+� ..... ....... 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E�e.n¢v�pu iC � ��isr�n4P�ukaMx� � La�ru�rw�¢icarn r+�siszacrkBui4e9�rv� ...... ��a��vittP'I�wvcv'icer� � "dps�tr�rs�ru��c �f��9aN^�4r��r�r � �usmakowc�G�r � � C�ser�drrus:�¢�e^er �u�r�cGu�r ��"�^e4,�ya�ec�� .. Pvd�n�a>r � � �a�ewcY i�r��z,r � �B��krt��dsra B��mr �r�� csri�Inr�..�. ��PY�ard��,.�..��,. ,,.. .,.. .�� ..�,� ��,naa � . ..�m. � � � � �r�rta�rs Visa`t¢rrs��ntt�r s¢�wff,-, � � , I � � , � , , � � _............._ Y�.. ................ ........ .......... � �......�.. �.....� P�al��c�4eal�iv B�d�r� ��olaSirv�fn��et�rr� .� �`P��re��1�q.�atrav�+�t Lukr�rtts�Btac��rvd �1 � � ;��a�a�nt � �afial��r�rr S��d`f � .. . . . . .. .. . �,, ....P�u�er tlsa ru�%��* I ro�,e aterrs �.Za�oaiaw�Ero�zrr��rrrer�e R�rt�vnrn¢��t�m � • FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-4 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Assistant Town Manager 1 1 1 1 Administrative Assistant 1 1 1 1 Administration Dept Office Manager 1 1 1 1 Administration Dept Assistants 4 4 4 4 Economic Development Director 1 1 1 1 Economic Development Coordinator 1 1 1 1 Visitor Services Manager 1 1 1 1 Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75 Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Liberty Ride Coordinator 0.7 - - - Liberry Ride Guides Seasonal Seasonal Seasonal Seasonal Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Planning Dept. Assistant 1 1 1 1 Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.25 0.25 0.25 0.25 Land Management Interns Seasonal Seasonal Seasonal Seasonal Public Health Director 1 1 1 1 Assistant Public Health Director* - - 1 1 Public Health Agents* 1 2 1 1 Public Health Nurse** 0.6 0.6 0.6 1 Building Commissioner 1 1 1 1 Asst Building Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspectors 1 1 1 1 Part-time Electric Inspector*** 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector*** 0.14 0.14 0.14 0.14 Part-time Building Inspector*** 0.38 0.38 0.38 0.58 . . . . . . . �. . �. .. . . � . . . . Explanatory Notes: *A second Health Agent was funded in FY2021 via a program improvement. They were later reclassified to an Assistant Health Director. **The full-time Public Health Nurse is shared between Lexington (.6)and Belmont(.4)per Nursing Services Agreement executed in FY2009. A program improvement in FY2023 seeks to reassign the position to Lexington on a full-time basis. ***The hours budgeted for part-time inspectors are filled by multiple individuals,as available. The FY2023 increase supports expanded responsibilities of the�e�rr�irt�;w�u�uwu�pun�iim„ particularly for short-term rentals and expanded commercial developments. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-5 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Land Use, Health and Development Department budget, inclusive of the General Fund operating budget, the Liberty Ride, Visitor Center, Residential Engineering Review and Health Program Revolving Funds, is $3,201,078, which is a $111,328 or 3.60% increase from the FY2022 budget. The FY2023 recommended Land Use, Health and Development General Fund operating budget is $2,792,613 which is a $98,624, or 3.66% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $2,338,226 and reflects a $166,974 or 7.69% increase, which funds contractually obligated step increases, as well as a program improvement to make the public health nurse a full-time position in Lexington. Compensation also reflects the transfer of the Visitors Center manager from the Visitors Center Revolving Fund to the General Fund, partially offset by transferring the Battle Green Guides to the Visitors Center Revolving Fund, and more fully offset by a reduction in expenses to support the Visitors Center. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $454,387 and reflects a decrease of $(68,350) or (13.08)%, which is a net change that reflects shifting $74,000 in ongoing support for the Visitors Center to Compensation at Economic Development, removing $19,500 in scanning costs from the Building and Zoning and Conservation budgets, and increasing support for professional development at both Health ($7,000) and Economic Development ($7,000), as well as increasing Marketing ($5,000) and Advertising ($2,000) at Economic Development to support the town's promotional efforts for the 250th celebration, and $5,000 for a program improvement to reprint brochures for ACROSS Lexington. The FY2023 recommended budget for the Residential Engineering Review, Health Program, Liberry Ride, and Visitor Center revolving funds is $506,065, an increase of$1Z,704 or 2.57%, which reflects ongoing adjustments as the Visitors Center continues to adapt to pandemic operations in their permanent location. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended ACROSS Lexington Brochures $ 5,000 $ — $ 5,000 $ 5,000 $ — $ 5,000 $ — Increase Public Health Nurse to � 34,681 $ 1,503 $ 36,184 $ 34,681 $ 1,503 $ 36,184 $ — Ful I-time Senior Planner $ 90,000 $ 17,709 $ 107,709 $ — $ — $ — $ 107,709 Visitors Center Assistant � 57,538 $ 17,239 $ 74,777 $ — $ — $ — $ 74,777 Manager(PT to FT) FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-6 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Cc�lc�rrr�(.�) h��a��ra hidd�r� frr�rrt t�ai.� ��L�l� Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $ (709,547) $(1,084,948) $ 901,089 $ 564,513 $(336,576 -37.35 % TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - - % Center Impr. District Stab. Fund $ 27,000 $ - $ - $ - $ - - % Fees&Charges Departmental Fees $ 80,873 $ 70,022 $ 49,200 $ 76,900 $ 27,700 56.30 % Licenses&Permits $2,711,117 $3,213,684 $ 1,697,700 $ 2,105,200 $407,500 24.00 % . . �� . FY2020 FY2021 FY2022 FY2023 (General Fund) Appropriation II�� Dollar Percent A ro riation Summa PP P rY _ II��II�II�� Increase Increase Actual Actual uim�� Compensation $1,828,944 $1,903,721 $ 2,171,252 $ 2,338,226 $166,974 7.69 % Expenses $ 326,499 $ 341,037 $ 522,737 $ 454,387 $(68,350) -13.08 % . . �� -�� . FY2020 FY2021 FY2022 FY2023 Q pp P . Il�a�� Dollar Percent (Gene al Fu d)e uests p ro riation III��;;;,�^�urnmurnm� Increase Increase Actual Actual urm�� Total 7110 Building&Zoning $ 609,689 $ 561,393 $ 640,862 $ 644,673 $ 3,811 0.59 % Total 7120 Administration $ 429,696 $ 431,375 $ 553,500 $ 569,150 $ 15,650 2.83 % Total 7130 Conservation $ 214,574 $ 197,387 $ 255,027 $ 253,882 $ (1,145) -0.45 % Total 7140 Health $ 252,755 $ 301,634 $ 400,951 $ 457,870 $ 56,919 14.20 % Total 7200 Planning $ 323,020 $ 375,185 $ 434,992 $ 446,240 $ 11,248 2.59 % Total 7300 Economic � 325,708 $ 377,784 $ 408,657 $ 420,798 $ 12,141 2.97 % Development . . �� -�� . FY2020 FY2021 FY2022 FY2023 Object Code Summary Il�,�ii"� Dollar Percent (General Fund) Appropriation Ill��urmmurm��;� Increase Increase Actual Actual urm��:� Salaries&Wages $1,816,122 $1,887,074 $ 2,136,687 $ 2,303,212 $166,525 7.79 % Overtime 12 822 16 648 34 565 35 014 449 1.30 % Personal Services $1,828,944 $i,903,72i $ 2,i71,252 $ 2,338,226 $166,974 7.69 % Contractual Services $ 180,715 $ 239,506 $ 374,526 $ 378,676 $ 4,150 1.11 % Utilities $ 10,062 $ 10,674 $ 13,111 $ 13,561 $ 450 3.43 % Supplies $ 135,723 $ 90,856 $ 135,100 $ 62,150 $(72,950) -54.00 % Small Ca ital $ - $ - $ - $ - $ - - % Expenses $ 326,499 $ 34i,037 $ 522,737 $ 454,387 $(68,350) -i3.08 % . . �� -�� . FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-7 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town ofLexington, MA Budget Summary - Revolving Funds FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Residential Engineering Review � - � 57,600 $ 57,600 $ 57,600 $ - - % Revolving Fund Health Programs Revolving � 22,654 $ 21,342 $ 45,000 $ 45,000 $ - - % Fund Lab Animal Permits Revolving � _ � - � 40,000 $ 40,000 $ - - % Fund Liberty Ride Revolving Fund $ 125,800 $ 790 $ 104,000 $ 104,000 $ - - % Visitor Center Revolving Fund $ 39,309 $ 74,242 $ 247,000 $ 260,000 $ 13,000 5.26 % . . �� -�� . .�� . .�� *Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated under Artide 4. FY2020 FY2021 FY2022 FY2023 Appropriation Summary Il,��ii � Dollar Percent (Revolving Funds) Appropriation III��;;„��urmmurmm�� Increase Increase Actual Actual urm��^� 7110-Residential Engineering Review Expenses $ - $ - $ 57,600 $ 57,600 $ - - % 7140-Health Programs Expenses $ 45,719 $ 27,352 $ 45,000 $ 45,000 $ - - % 7140-Lab Animal Permits Expenses $ - $ - $ 40,000 $ 40,000 $ - - % 7320-Liberty Ride $ 139,510 $ - $ 104,000 $ 104,000 $ - -% Compensation $ 41,715 $ - $ 14,000 $ 14,000 $ - - % Expenses $ 97,795 $ - $ 90,000 $ 90,000 $ - - % 7340-Visitor Center $ 44,359 $ 59,470 $ 246,761 $ 259,465 $12,704 5.15% Compensation $ 18,459 $ 26,501 $ 138,541 $ 114,750 $(23,791) (17.17)% Expenses $ 25,899 $ 32,970 $ 108,220 $ 144,715 $ 36,495 33.72 % . . �� . �. �. �� Budget Summary - All Funds --------------------------------------------- FY2020 FY2021 FY2022 FY2023 Appropriation Summary(All „,II�'��°W"� Incrlease Increa e FundS) Appropriation , �„��ii�ii�^,h� Actual Actual uim�� Compensation $1,889,118 $1,930,222 $ 2,323,793 $ 2,466,976 $143,183 6.16 % Expenses $ 495,913 $ 401,359 $ 765,957 $ 734,102 $(31,855) -4.16 % . �� -�� : � � � .� FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-8 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA III Mission: The Building and Zoning D��:ii��u�u�u�ru� is a regulatory function with the goal of protecting the health and safety of residents. This role is fulfilled through the enforcement of building, zoning and land use regulations. III Budget Overview: The Building and Zoning D�°��«��r��-�u�cu��u��u� enforces state building, electrical, plumbing, gas and mechanical codes, Architectural Access Board Regulations and local zoning bylaws. Staff, comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors, Electrical Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review construction drawings and specifications, issue permits, inspect new construction, conduct periodic inspections of restaurants, day care centers, schools, religious institutions, museums, places of public assembly and multi-family housing, and levy fines or prosecute when necessary to maintain code compliance. Division Initiatives: 1. Continue the efforts to improve and administer the online permitting system, helping applicants obtain their permits. The ViewPoint Cloud permit system requires all building, zoning, electrical, plumbing and gas permits to be applied for electronically. This permitting system allows applicants to do much of their work from their office or home, thereby saving time and money from having to visit the Town offices. 2. Scan all the historical building, wiring, plumbing and gas permit records. 3. Permit, inspect, monitor and ensure code compliance for the first high-rise building constructed in Lexington at 440 Bedford Street. This building is 120 feet tall and will be a major construction project in a highly visible and congested area of town. 4. Add capacity to perform more inspections to the current work load of the Building Inspectors. This will be for the review, permitting, inspection and enforcement of the new Short-Term Rental zoning bylaw; the proposed fence/wall zoning bylaw; as well as the recently approved noise construction limits. This is supported by the addition of 52 days of funding for per diem inspectors. 5. Assist the planning office in amending the zoning bylaw to address heights and setbacks of walls and fences in residential districts. 6. Support the Town's efforts to Increase the building permit fees for commercial construction from $12 per thousand to $15 per thousand. If increased, the high-rise building at 440 Bedford street alone, would increase revenue about $100,000. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-10 Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA ��t�r�� ^r�u �1�,rm�,��r�' f��°�1��I�im��iA�t �mff'iie�I�I�i�r-��u�r- � ��ic��I��rr�� I ��p��rma�� i�t;�r�t� ��ieldier�� r�rmm��s i�a�r��i� � �,w ��,i�1t�r�t�a�i�di�,� ��r��Ar��Er�f`v��n�i1t �luir�mbi�s��a;s ��+i��wr�ia�i�v�-�r �l�e��r�� Gi��ect�rs I�upirl;�urr�I�,a��a�� ,��r°�ii�,i�st.ra�a�nr Illn:��°�ars Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Building Commissioner 1 1 1 1 Asst. Bldg. Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspector 1 1 1 1 Part-time Electric Inspector* 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector* 0.14 0.14 0.14 0.14 Part-time Building Inspector* 0.38 0.38 0.38 0.58 . . . . . . . . •. • . ' . ' . ' . ' . ' *The hours budgeted for part-time inspectors are filled by multiple individuals,as available. The FY2023 increase supports expanded responsibilities of the�N��r��G.,�u��ii,�u�uum,, particularly for short-term rentals and expanded commercial developments. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-11 Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA Budget Recommendations: The FY2023 recommended All Funds Building and Zoning budget is $702,273 a $3,811 or 0.55% increase from the FY2022 budget. The FY2023 recommended General Fund Building and Zoning budget is $644,673 a $3,811 or 0.59% increase from the FY2022 budget. The recommended budget for Compensation is $610,583 and reflects a $18,311, or 3.09% increase, which is due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $34,090 and reflects a decrease of$(14,500) or (29.84)% from FY2022, due to removal of a scanning budget item that will be undertaken via other available funds. Program Improvement Requests: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-12 Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA C'c�lc�rrrr�(s) h�►��1��ra hidcf�r� frc�rrt t�ai� ��1�1� Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $(2,096,778) $(2,616,550) $ (1,046,838) $ (1,443,027) $ (396,189) 37.85% Directed Funding Departmental Fees $ 12,210 $ 16,170 $ 12,500 $ 12,500 $ - -% Licenses and Permits $ 2,694,257 $ 3,161,772 $ 1,675,200 $ 2,075,200 $ 400,000 23.88% . . � : � . . . . � .�• �� : � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Il�fi��- III�,II��M��un��iur�i� Actual Actual Appropriation ur��:�lll Increase Increase Compensation $ 582,335 $ 537,920 $ 592,27Z $ 610,583 $ 18,311 3.09% Expenses $ 27,355 $ 23,473 $ 48,590 $ 34,090 $ (14,500) -29.84% . . � : � . . . . . .�• �� : � FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary �� III��114�.a;�;�u�murm�i�� Actual Actual Appropriation um��a� Increase Increase Salaries&Wages $ 577,238 $ 532,287 $ 585,933 $ 604,161 $ 18,228 3.11% Overtime $ 5,096 $ 5,633 $ 6,339 $ 6,422 $ 83 1.31% Personal Services $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ 18,311 3.09% Contractual Services $ 5,444 $ 15,329 $ 36,640 $ 22,140 $ (14,500) -39.57% Utilities $ 5,635 $ 5,983 $ 6,800 $ 6,800 $ - -% Supplies $ 16,275 $ 2,161 $ 5,150 $ 5,150 $ - -% Small Ca ital $ - $ - $ - $ - $ - -% Expenses $ Z7,355 $ 23,473 $ 48,590 $ 34,090 $ (14,500) -Z9.84% . . � : � . . . . . .�• �� : � Budget Summary - Revolving Funds* Funding Sources �z020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Residential Engineering Review $ - $ 57,600 $ 57,600 $ 57,600 $ - -% . � :: . .�� .�� .�� *Revolving Funds are authorized by Town Mee6ng via A�tic%9,and are not appropriated unde�A�ticle 4. FY2020 FY2021 FY2022 FY2023 Appropriation Summary ��,�,�.� Dollar Percent (Revolving Funds) III I@��^+�°�ur�um��^ Increase Increase Actual Actual Appropriation mm��u� 7110-Residential Engineering Review Revolving Fund Expenses $ - $ - $ 57,600 $ 57,600 $ - -% . � . .�� .�� Budget Summary - All Funds ----------------------------------------------� FY2020 FY2021 FY2022 FY2023 Appropriation Summary Dollar Percent (All Funds) III�. ^-II�� Increase Increase , .�^�w��ur�mur�i��, Actual Actual Appropriation ur�� Compensation $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ 18,311 3.09% Expenses $ 27,355 $ 23,473 $ 106,190 $ 91,690 $ (14,500) -13.65% . . � : � � .�• . � � FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-13 Program: Land Use, Health and Development Department 7110 Building & Zoning Town ofLexington, MA FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-14 Program: Land Use, Health and Development Department 7120 Administration Town ofLexington, MA Mission: To develop comprehensive regulatory and technical assistance services to town residents and commercial entities transacting development business with the Town. Budget Overview: Administration provides management oversight and administrative support to the III Building and Zoning, Health, Conservation, Planning and Economic Development Il��ii��°��li�� and to the numerous boards and commissions, including the Zoning Board of Appeals and Historic Districts Commission, and coordinates their daily operations. The staff, comprised of an Assistant Town Manager, an Office Manager, Administrative Assistant and four Department Assistants, schedules and coordinates hearings, prepares legal notices, sets agendas, processes applications and permits, inputs data into Access databases, maintains files, circulates petitions among Town boards and officials, prepares meeting notices, agendas and minutes, determines and notifies abutters, communicates with the public, attends meetings, performs payroll and accounts payable functions, makes daily deposits, and files all final documentation. The Assistant Town Manager for Development position oversees all operations of the six divisions within the Land Use, Health and Development Department. Division Initiatives: 1. Direct the Department in support of the Select Board goals specifically focused on public health, land and real property, housing and economic development and planning, as assigned by the Town Manager. 2. Improve online information on Department initiatives and boards and committees supported by the Department. 3. Improve the availability of information about Department initiatives, permit processes, and opportunities for public engagement. �� M ! �s��i��r�'�T�+�r,r� ,P°��^��r ��ar ��U��rrm�iu�t .��ra�iir�i��tra�i�� ,'�,s�li��a�it. �fir��1�9�r�� e��,�r�� s�i�t;�nxs Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Assistant Town Manager 1 1 1 1 Administrative Assistant 1 1 1 1 Office Manager 1 1 1 1 Department Assistants 4 4 4 4 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-15 Program: Land Use, Health and Development Department 7120 Administration Town ofLexington, MA Budget Recommendations: The recommended FY2023 General Fund budget for the OfFice of Administration is $569,150, an increase of$15,650 or 2.83% from the FY2022 budget. The General Fund operating budget for Compensation is $514,050 and reflects an increase of$10,850 or 2.16% for contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $55,100 and reflects a net increase of $4,800 or 9.54%, which incorporates adjustments to reflect actual expenditures as $5,000 for a program improvement to reprint ACROSS Lexington brochures. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared NOt Description Expenses Expenses) Requested Expenses Expenses) Total Recommended ACROSS Lexington Brochures $ 5,000 $ - $ 5,000 $ 5,000 $ - $ 5,000 $ - C'c�lc�rrrra��) h�v�fae�r� hidd�r� fr�r� thf.� ��taBe Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $ 418,496 $ 423,275 $ 539,800 $ 547,750 $ 7,950 1.47% Directed Funding Departmental Fees $ 11,200 $ 8,100 $ 13,700 $ 21,400 $ 7,700 56.20% • . 1 �. . . • .•. 11 .• 1 . 1 FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary "••w N�. ...,,,114�'.�µm:u��ui�n�ui�rm�� Actual Actual Appropriation un��lll��:�� Increase Increase Compensation $ 415,527 $ 414,009 $ 503,200 $ 514,050 $ 10,850 2.16% Expenses $ 14,169 $ 17,366 $ 50,300 $ 55,100 $ 4,800 9.54% • � �. . • .•. �� .• � . � FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary „III"�a"�.� ui�mui°urm�^; Actual Actual Appropriation unua��,�,�� Increase Increase Salaries&Wages $ 410,923 $ 406,987 $ 490,539 $ 501,225 $ 10,686 2.18% Overtime $ 4,604 $ 7,022 $ 12,661 $ 12,825 $ 164 1.30% PersonalServices $ 415,527 $ 414,009 $ 503,200 $ 514,050 $ i0,850 2.16% Contractual Services $ 8,746 $ 11,165 $ 43,200 $ 46,700 $ 3,500 8.10% Utilities $ 614 $ 940 $ 600 $ 900 $ 300 50.00% Supplies $ 4,809 $ 5,261 $ 6,500 $ 7,500 $ 1,000 15.38% Small Ca ital - - - - - -% Expenses $ 14,169 $ 17,366 $ 50,300 $ 55,100 $ 4,800 9.54% • . 1 �. . . ' • .•. 11 .• 1 . 1 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-16 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Mission: To protect the health and safety of Town residents through education about and regulation of and management of natural areas and wetlands. III Budget Overview: The Conservation C��II�u�u�u�„„rq� provides administration, interpretation and enforcement of all applicable State laws and Local codes; counsel, guidance and education to the public on environmental issues; research and reports on relevant issues for the Conservation Commission meetings to aid the Commission in key decision making; enforcement of permit conditions through construction inspections; management of conservation areas and the Land and Watershed Stewardship Program. The Conservation Director manages and supervises the Conservation staff and operations and, along with the Conservation Stewardship Coordinator, performs administrative, supervisory, professional and technical work in connection with managing and directing comprehensive environmental programs. Division Initiatives: 1. Continue efforts to provide for a comprehensive online records management program for conservation historical records via the Laserfiche Document Imaging Software. 2. Plan for and implement enhanced public outreach and programming to protect, preserve, and promote Lexington's natural resources. 3. Complete the Open Space and Recreation Plan Update (FY2022 CPA) and implement goals, objectives and priorities established in Year 1 of the Seven Year Action Plan. 4. Onboard a new community garden coordinator volunteer and provide a comprehensive orientation and training program. 5. Finalize and record Conservation Restrictions for all CPA conservation land acquisitions. 6. Plan for and acquire open space parcels as prioritized by the Conservation Commission. 7. Implement the numerous conservation land management and stewardship prioritized projects, including Daisy, Willard's Woods,and West Farm meadows preservation, Parker Meadow Universal Accessible Trail Construction (FY2021 and FY2022 Supplemental CPA), Wright Farm Conceptual Site Access Design and Parking (FY2021 CPA), and Willard's Woods Accessible Improvements Design and Engineering (FY2020 CPA). FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-17 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA �,��i�;��r��T-c��r� �1�na�er� ��r I��w�edc��rr7en� �W Qrffi�,e.halarn��r__...... t �hlffi�;��f'Larnd IJ;� ' �. � �., �,�.�,.,, �� ...� ......,. d��a rkrrn�mt �4��i,�arn�� , .... a.._ ,...,�,�. .... ........ .,..,�... � �mr�ra�akir�m , ,�. �Crt��m,ss�r�^aki�+�m dir�<��r C�rm rr�is�i o� � �...�„ . ..., � � �.._._._...._._�. _„ � �,�,,,.... „�..,,,.� � �..._ _...._._._..�..._.,� C�r��r�axia�r� Lar�d�J:� �o�o�r�im��r Rar��r �M,,.�M,,,,�m��,.,��„�.�m��„�.�,��,��„�.�m..,��,��„��„��„��ua �,,�.�m��„�.�m��,.,��„�.�m��„�.��„�.�m��„�.�m�m�„�.��- Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.26 0.26 0.26 0.26 Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal • . . . . . . . . . • . � • • • • FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-18 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Budget Recommendations: The recommended FY2023 General Fund Conservation budget is $253,882, a decrease of$(1,145) or (0.45)% from the FY2022 budget. This includes a $3,855 or 1.75% increase in compensation to reflect contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses reflect a decrease of$(5,000), or (14.19)%, due to removal of a scanning budget item that will be undertaken via other available funds. Program Improvement Requests: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-19 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary: FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $ 211,274 $ 184,635 $ 252,027 $ 250,882 $ (1,145) -0.45 % Directed Funding Fees $ 3,300 $ 12,752 $ 3,000 $ 3,000 $ - - % • . � . . � � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation ��ii�.r� Summary NI+��III'��urmmui°mm�r Actual Actual Appropriation urm��,� Increase Increase Compensation $ 192,861 $ 171,404 $ 219,780 $ 223,635 $ 3,855 1.75 % Expenses $ 21,713 $ 25,983 $ 35,247 $ 30,247 $ (5,000) (14.19)% . � . . � � FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code ��ii�.r.,� Summary N��„Ilf��.�;�u�ur�rmuitirm� Actual Actual Appropriation urm��m�� Increase Increase Salaries&Wages $ 191,510 $ 169,673 $ 216,701 $ 220,516 $ 3,815 1.76 % Overtime 1 351 1 731 3 079 3 119 40 1.30 % Personal Services $ 192,861 $ i71,404 $ 219,780 $ 223,635 $ 3,855 1.75% Contractual Services $ 11,309 $ 19,972 $ 26,636 $ 21,436 $ (5,200) -19.52 % Utilities $ 2,389 $ 2,191 $ 2,911 $ 3,061 $ 150 5.15 % Supplies $ 8,015 $ 3,820 $ 5,700 $ 5,750 $ 50 0.88 % Small Ca ital $ - $ - $ - $ - $ - - % Expenses $ 21,713 $ 25,983 $ 35,247 $ 30,247 $ (5,000) -14.19 % • 1 . . 1 1 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-20 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health II��: ��w��ii�w�:� is to prevent disease and promote wellness in order to protect and improve the health and quality of life of its residents, visitors and workforce. III Budget Overview: The Health ��rm��ii��ui�..�; manages disease prevention and surveillance programs designed to protect the health of the community. Programs include but are not limited to public health education, infectious disease surveillance and case investigation activities, oversight and enforcement of all state and local community health and environmental health regulations, mosquito- borne disease prevention efforts, public vaccination clinics, and public health emergency planning and III response efforts. The Health II��W{�� -��S��G�� staff is comprised of the Health Director, an Assistant Health Director, a Health Agent, and a part-time Public Health Nurse. Division Initiatives: 1. Continue to perform all required activities regarding Covid-19 and to offer services such as testing, tracing, education, data collection and analysis, and vaccine. 2. Review local Board of Health regulations, and update as necessary, to coincide with current State and Federal regulations,standards and best practices, including tobacco, body art and food. Research and finalize local regulations regarding the care and use of laboratory animals. 3. Continue to enhance customer service satisfaction and improve staff efficiency by updating Board of Health permit applications in ViewPoint Cloud, with particular focus on the following record types: retail food, temporary food, mobile food, food plan review, public swimming pool, rDNA, Animal Keeping and Recreational Camps for Children. Begin to implement field inspection capacity with a new software system. 4. Continue to respond to all inquiries, complaints, and concerns from the public and staff in a timely fashion. Perform routine inspections to ensure compliance with state and local regulations. 5. Continue to work with Region 4AB to improve regional collaboration for Preparedness and with Region 4A to strengthen the Medical Reserve Corps. (MRC) in volunteer recruitment, training, deployment and retention. 6. Continue to update and exercise shelter plans, develop shelter intake and medical triage forms, and develop a checklist for environmental health risk management in shelters. 7. Engage and convene community partners to broaden public health preparedness planning efforts to include people with disabilities and considerations for access and functional needs in the scope of EDS and shelter plans in accordance with Massachusetts Department of Public Health (MDPH) guidance. 8. Continue to serve as a local resource for public health education and outreach on the impacts of climate change on health. Collaborate with the Sustainability Director. 9. Continue to provide flu shots to the pubic utilizing the most reasonable and safe methods including drive through clinics and at various locations. Evaluate and implement ways to expand our vaccine program to include all recommended adult and pediatric vaccines. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-21 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA ,.w..........w............................................................. �r......_......._...._.._...._........._...._...._...._...._...._. ��i.��Can:�:T��+�n �lan��er�� c��w�ed ca�n�r�rr�: d ,.�.w.._...._..____.._...._..._...._._._._.____.,, �,r_....._...._.._...._........._...._.._,...M„ ��ffi�;�P�a�a��r- ' Chf f i�;e a�f'La rrvd U,� �. , �,� � ... ...,��-r Q-�p�a rt.��m t ��i�ae�� ,..,. ��,air�;,.ry __--__-�:;�� B.o��rd v:Hf.�.,�..., � ..._„,o � F#�atk:F� � �,�°�r ,.... ,,.... eal�M _.__.._..__.�.��n.�x�..._._... , �,��;�am��a�� 'whli�;H�aI�M I�wr� HeaI�M aire-�ka�r .�r,�, ,..�, �' ,.,�, ,..�. . .,�, ,.,� ,..�, ,.,�,,.,,,� �.,.,��,.,m.,.,.,��,.,�n, � �.�y � HeaYkM�-�mt °�,„„„n,,,,,,,,,,.�m.�m.�m.mn,,,,,,,,,.�m.� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Public Health Director 1 1 1 1 Public Asst. Health _ — 1 1 Director* Public Health Agent* 1 2 1 1 Public Health Nurse** 0.6 0.6 0.6 1.0 . . . . . � � � . . . . . �. *In FY2021,a second Health Agent was funded via a program improvement. During that year,one of the Health Agents was reclassified to Assistant Health Director. **The full-time Public Health Nurse is shared between Lexington (.6)and Belmont(.4) per Nursing Services Agreement executed in FY2009. A program improvement in FY2023 seeks to reassign the position to Lexington on a full-time basis. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-22 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA Budget Recommendations: The recommended FY2023 All Funds Health budget inclusive of the General Fund operating budget and the Health Program Revolving Fund, which funds health clinics, is $542,870. The recommended budget is a $56,919 or 11.71% increase from the FY2022 budget. The FY2023 recommended Health General Fund operating budget is $457,870, which is a $56,919 or 14.20% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $359,570 and reflects a $48,169 or 15.47% increase, which funds the cost of contractually obligated step increases and salary increases. The General Fund operating budget for Expenses is $98,300 and reflects a $8,750 or 9.77% increase, which reflects a $1,500 decrease in staff mileage and travel expenses. The FY2023 Health Programs Revolving Fund is recommended at $45,000 which is level-funded from the FY2022 authorization. First authorized in FY2021, a revolving fund for Lab Animal Permits is recommended at $40,000 to handle inspections for an increasing number of lab animals in the commercial and industrial properties in town. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Increase Public Health Nurse to � 34,681 $ 1,503 $ 36,184 $ 34,681 $ 1,503 $ 36,184 $ — Ful I-time FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-23 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA C"�lc�rrr�z(�) h��f��r� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $ 235,895 $ 249,721 $ 378,451 $ 427,870 $ 49,419 13.06% Directed Funding Permits $ 16,860 $ 51,912 $ 22,500 $ 30,000 $ 7,500 33.33% • '1 1 . 'll • 1 . • • 1' FY2020 FY2021 FY2022 FY2023 A ro riation Summa �.�... Dollar Percent (General Fund) � III��IIP��:�au��u��iu�� Increase Increase Actual Actual Appropriation m��.a� Compensation $ 207,852 $ 267,494 $ 311,401 $ 359,570 $ 48,169 15.47% Expenses $ 44,903 $ 34,140 $ 89,550 $ 98,300 $ 8,750 9.77% . . �� - � �� • : � ��. FY2020 FY2021 FY2022 FY2023 Object Code Summary ��.� Dollar Percent (General Fund) dll..,:;�,�II4�.�.��:��urm�uurm�u�� Increase Increase Actual Actual Appropriation ur��.�� Salaries&Wages $ 206,941 $ 267,144 $ 309,631 $ 357,777 $ 48,146 15.55% Overtime 910 350 $ 1,770 $ 1,793 $ 23 1.30% Personal Services $ 207,852 $ 267,494 $ 3i1,401 $ 359,570 $ 48,i69 15.47% Contractual Services $ 43,273 $ 32,526 $ 80,500 $ 89,250 $ 8,750 10.87% Utilities $ 1,102 $ 960 $ 2,800 $ 2,800 $ - -% Supplies $ 529 $ 654 $ 6,250 $ 6,250 $ - -% Small Ca ital $ - $ - $ - $ - $ - -% Expenses $ 44,903 $ 34,i4a $ 89,550 $ 98,300 $ 8,750 9.77% . -� � -�� Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Health Programs Revolving � 2Z,654 $ 21,342 $ 45,000 $ 45,000 $ - -% Fund Lab Animal Permits Revolving � _ � - � 40,000 $ 40,000 $ - -% Fund . -� �� *Revolving Funds are authorized by Town Meeting via Ar6de 9,and are not appropriated under Article 4. FY2020 FY2021 FY2U22 FY2023 Appropriation Summary ��w��,�.�;,,.. Dollar Percent (Revolvmg Funds) �III'�. ��,�IIP"��W��m��;��.�ur�iurn�i� Increase Increase Actual Actual Appropriation ur��lll�,�,lll 7140-Health Programs Revolving Fund Expenses $ 45,719 $ 27,352 $ 45,000 $ 45,000 $ - -% 7140-Lab Animal Permits Revolving Fund Expenses $ - $ - $ 40,000 $ 40,000 $ - -% . -� �� Budget Summary - All Funds -------------------------------------------- FY2020 FY2021 FY2022 FY2023 Appropriation Summary ��,�.�... Dollar Percent (All Funds) III'. ,114�.��;�;��urm�uurm��; Increase Increase Actual Actual Appropriation ur��mm� Compensation $ 207,852 $ 267,494 $ 311,401 $ 359,570 $ 48,169 15.47% Expenses $ 90,622 $ 61,492 $ 174,550 $ 183,300 $ 8,750 5.01% . . -� � � � FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-24 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-25 Program: Land Use, Health and Development Department 7200 Planning Town ofLexington, MA Mission: The Planning Office helps residents envision and work toward a community that serves the needs of all its citizens and to manage growth and change. The Planning Office provides staff assistance to the Planning Board, helps to administer the Zoning Bylaw and reviews development permit applications for residential and commercial projects. Budget Overview: The Planning Office supports the Planning Board in the administration of the Subdivision Regulations, the adequacy determinations of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits, as well as reviewing zoning amendments and planned development district proposals that go to Town Meeting. In addition, the staff engages in short- and long-term planning regarding growth and development issues in Lexington, actively participants in various committees dealing with transportation, affordable housing, economic development, as well as regional and statewide initiatives. The planning staff participates on the Development Review Team, the Economic Development Advisory Committee, the Housing Partnership Board, the Transportation Safety Group, Parking Management Group, Transportation Forum, the HOME Consortium, and the Boston Metropolitan Planning Organization. Division Initiatives: 1. Implement Lexington's updated Comprehensive Plan (LexingtonNext), which will guide future land development and preservation activities over the next 2, 5, 10-years, and beyond. 2. Assemble and support the Planning Board's Annual Work Plan to ensure alignment with Lexi ngton Next. 3. Establish an expedited, transparent, and engaging permitting process that is clear and consistent for all projects. 4. Collaborate with members of the Land Use, Health, and Development (LUHD) Department and other staff members to plan and execute short- and long-term planning initiatives. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-26 Program: Land Use, Health and Development Department 7200 Planning Town ofLexington, MA ��s��t�c�w�n �^l�r��r f�r C��Il��r��n� ��a��m��r��- ��a�� ICb�p��Yrw�au�� S��iiyt��mit� P�d�rcrm�wm��l�urcr�c�t�au� , � iF'9�nnrr��u.�r•o� A,�s�ast�u�N Pl�m�in�� Il�amm��v Pll�rrrr�mn� Cuir��ek�r fJ�Ila�mkrri�aaR��auat��n Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Administrative Assistant 1 1 1 1 � . . . � . . FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-27 Program: Land Use, Health and Development Department 7200 Planning Town ofLexington, MA Budget Recommendations: III The FY2023 recommended General Fund Planning I:: ,��um i��';��ii�.�� budget is $446,240, which is an increase of$11,248 or 2.59% from the FY2022 budget. The General Fund operating budget for Compensation is $368,890 and reflects a $11,248 or 3.15% increase from the FY2022 budget, due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $77,350 and is level-funded from FY2022. A warrant article requests $75,000 for implementation of LexingtonNEXT, the long-term plan which is due to be completed early in 2022. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits dnd (reflected in TOtal dnd (reflected in NOt Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Senior Planner $ 90,000 $ 17,709 $ 107,709 $ — $ — $ — $ 107,709 FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-28 Program: Land Use, Health and Development Department 7200 Planning Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary Funding Sources �2020 FY2021 FY2022 FY2023 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $ 268,858 $ 342,185 $ 414,992 $ 406,240 $ (8,752) -2.11% Directed Funding Fees $ 54,163 $ 33,000 $ 20,000 $ 40,000 $ 20,000 100.00% . . �� . � � �� FY2020 FY2021 FY2022 FY2023 A ro riation ' ii�� Dollar Percent Summa �� ` Increase Increase rY 114�".��;��urmmui°mm� Actual Actual Appropriation urmm��,� Compensation $ 291,624 $ 339,806 $ 357,642 $ 368,890 $ 11,248 3.15% Expenses $ 31,396 $ 35,379 $ 77,350 $ 77,350 $ - -% • . 11 � 1 1 •• •� •� •• FY2020 FY2021 FY2022 FY2023 Object Code Summary ��iii�.^;�- Dollar Percent N� :;,Il��.�:�wui�rmui�rm� Increase Increase Actual Actual Appropriation urm��r� Salaries&Wages $ Z91,017 $ 339,028 $ 349,848 $ 360,995 $ 11,147 3.19% Overtime $ 608 $ 778 $ 7,794 $ 7,895 $ 101 1.30% Persona/Services $ 291,624 $ 339,806 $ 357,642 $ 368,890 $ 1i,248 3.15% Contractual Services $ 29,643 $ 33,283 $ 72,850 $ 72,850 $ - -% Utilities $ 322 $ 600 $ - $ - $ - -% Supplies $ 1,431 $ 1,497 $ 4,500 $ 4,500 $ - -% Small Ca ital $ - $ - $ - $ - $ - -% Expenses $ 31,396 $ 35,379 $ 77,350 $ 77,350 $ % . �� .. .� .� FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-29 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA Mission: The Economic Development Office works to encourage new investment and support for our local businesses - big and small. A strong local business environment is a critical component of a healthy and sustainable community, creating places to eat and shop, as well as opportunities for employment and added revenue to support local services. To that end, the Economic Development Office serves as a liaison for businesses and works to address business-related issues from parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, and leveraging State economic development resources. The Economic Development Office also cultivates and maintains relationships with State-level partners for business development, tourism, and infrastructure investment opportunities. The Economic Development Office works to leverage economic opportunities from tourism through the operations of the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our role in American history attracts many thousands of visitors to Lexington each year. These visitors help to support our local businesses which contributes to our community's overall economic sustainability. Budget Overview: The Economic Development budget is divided into three elements: the Economic Development Office, the Liberty Ride Trolley Tour Program, and the Visitors Center Operations. The Economic Development OfFice is tasked with strengthening the commercial tax base, providing services to existing and prospective businesses, and overseeing tourism functions and staff. The Economic Development Office works on initiatives with input from the Economic Development Advisory Committee, the Lexington Center Committee, and the Tourism Committee. The Liberty Ride is a trolley tour of Lexington and Concord which also serves as the only transportation link to the area's historic sites. As a revolving fund, the Liberty Ride is self-funded through ticket sales. Due to the pandemic, the Liberry Ride did not operate during 2020, and operated a limited schedule in 2021. Since the current trolley contract expires in March 2022, operations will need to adapt to a new contract. The Visitors Center serves as gateway for over 120,000 people who come to visit Lexington every year. As a revolving fund, the Visitors Center operates with revenue generated from gift shop retail sales to offset costs. The construction of the new Visitors Center was completed and opened to the public in Spring 2020. Unfortunately, operations in 2020 and 2021 were hampered due to the pandemic. Division Initiatives: Economic Development Office 1. Ensure long-term viability of Lexington businesses in light of the COVID-19 Pandemic and changing retail environment. 2. Implement next steps from the Local Rapid Recovery Plan recommendation to improve East Lexington Business Corridor. 3. Launch a new Tourism Website. Tourism/Visitor Activities 1. Expand programs & retail operations in the Visitors Center. 2. Develop additional materials for non-English speaking visitors and implement the Freedoms Way Grant. 3. Identify other funding opportunities to augment revenue for the tourism revolving funds. 4. Increase the use of social media and target online advertising to increase visits to Lexington. FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-30 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA A�sii�Q�n�4 Tawrru M�pm,��p ,,, far��relc�{am�efl�t Uf�Gce lwi�c7�ger- �dffic�"Cbf l,dklr�u.Qs� ' �?e p�a rtrr��tvt Ftx�ast�rrd�. �cr�ro¢rRr�ic��v�lla�qa�r�erct P�i�ect�rr �.�.�.�.�.�._�.�..� -�...�e Wd�ik�ry��nt�rr ��=ror�rokm0� EwA;�rwa�er ��w�Vo��o�ervt K:cs�.�rrdi�7�t�r �....� . Wfl^„dta�rs��Mot�r F� @ BW�eirRy Riie&� As.i�s4�amt Fdlaa�ra��er C�ar�i�u�trrr �'fisGt,�o;C�o�ti�r;Y.�fF IL[kn�rty Ric{e�w¢fia��, E�attVe��een��u�i�ex Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Economic Development Director 1 1 1 1 Economic Development Coordinator 1 1 1 1 Economic Development Intern Seasonal Seasonal Seasonal Seasonal Visitor Center Manager 1 1 1 1 Visitor Center Staff (6PT) 4.75 4.75 4.75 4.75 Visitor Center Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Tour Services Coordinator 0.70 — — — Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal • . • 1 : : : . . .. .. • . � . . • • • • Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff(1 works full-time and 6 work part-time) and 30 seasonal workers from April to October FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-31 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA Budget Recommendations: The FY2023 recommended All Funds Economic Development budget, inclusive of the General Fund operating budget and the Liberty Ride and Visitors Center Revolving Funds, is $784,263, which is a $24,845 or 3.27% increase from the FY2022 budget. The FY2023 recommended General Fund Economic Development operating budget is $420,798, which is a $12,141 or 2.97% increase from the FY2022 General Fund budget. The recommended General Fund operating budget for Compensation is $261,498, and reflects a $74,541 or 39.87% increase, which is a net change, and captures contractually obligated step increases, the transfer of the Visitors Center manager from the Visitors Center Revolving Fund to the General Fund, partially offset by transferring the Battle Green Guides to the Visitors Center Revolving Fund, and more fully offset by a reduction in expenses to support the Visitors Center. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended General Fund operating budget for Expenses is $159,300, a decrease of$(62,400) or (28.15)%. This is a net-change that reflects reducing ongoing support for the Visitors Center by $74,000; offset by increasing Marketing ($5,000) and Advertising ($2,000) to support the town's promotional efForts for the 250th celebration. Contractual costs include expenses associated with the REV Shuttle, a business-serving shuttle that runs between the Hartwell Avenue corridor and the Alewife Red Line Station, funded via a transfer from the Transportation Demand Management (TDM) Stabilization Fund. The recommended FY2023 Liberty Ride Revolving Fund request is level-funded at $104,000. COVID-19 travel restrictions affected the travel and tourism industry overall; the Liberty Ride tour was suspended in Summer 2020, and operated on a limited schedule in Summer 2021. Since the current trolley contract expires in March 2022, operations will need to adapt to a new contract. If new proposals will not be self-sustaining, staff may seek alternative transportation options, including potentially a bus. The recommended FY2023 Visitor Center Revolving Fund request is $259,465 which is essentially level- funded from FY2022. In an efFort to provide greater stability for the operation going forward, the salary for the Visitors Center manager is being moved to the General Fund. A small amount of support remains in the General Fund budget ($20,000) in the event that sales do not adequately fund the remaining operating expenses. Staff anticipate that this level of support will allow the Visitors Center to remain open year-round. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits (reflected in (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Visitors Center Assistant � 57,538 $ 17,239 $ 74,777 $ — $ — $ — $ 74,777 Manager(PT to FT) FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-32 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA C'c�lc�rrrr�(s) h�►��1��ra hidcf�r� frc�rrt t�ai� ��1�1� Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 252,708 $ 331,784 $ 362,657 $ 374,798 $ 12,141 3.35% TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - -% Center Impr. District Stab. Fund $ 27,000 $ - $ - $ - $ - -% . �� : ��: . � •: � FY2020 FY2021 FY2022 FY2023 Appropriation Summary �,.�... � ) N��a^,II�� „. General Fund ��mui�irmur�� Dollar Percent Actual Actual Appropriation ui��,� Increase Increase Compensation $ 138,745 $ 173,089 $ 186,957 $ 261,498 $ 74,541 39.87% Expenses $ 186,964 $ 204,696 $ 221,700 $ 159,300 $(62,400) -28.15% . �� : ��: � FY2020 FY2021 FYZOZ2 FY2023 Program Summary ��ii�r�... (General Fund) !'�;�IIC�.�:u,�;�a�ui�rmu�m� Dollar Percent Actual Actual Appropriation uim�� Increase Increase 7310 Economic Development Office $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ 12,141 2.97% . . �� : ��: . � FY2020 FY2021 FY2022 FY2023 Object Code Summary ��.... (General Fund) �;,;,III'�,�;^,��ui�uuuu�rui�� Dollar Percent Actual Actual Appropriation ui��:.� Increase Increase Salaries&Wages $ 138,492 $ 171,955 $ 184,035 $ 258,538 $ 74,503 40.48% Overtime $ 252 $ 1 134 $ 2 922 $ 2 960 $ 38 1.30% Personal Services $ 138,745 $ 173,089 $ 186,957 $ 261,498 $ 74,54i 39.87% Contractual Services $ 82,299 $ 127,231 $ 114,700 $ 126,300 $ 11,600 10.11% UtI�ItIeS � - � - � - � - � - -% Supplies $ 104,665 $ 77,464 $ 107,000 $ 33,000 $(74,000) -69.16% Small Ca ital - - - - - -% Expenses $ 186,964 $ 204,696 $ 221,700 $ 159,300 $(62,400) -28.15% . 11 � 1: '1: . 1 •: ' Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Liberty Ride Rev. Fund $ 125,800 $ 790 $ 104,000 $ 104,000 $ - -% Visitors Center Rev. Fund $ 39,309 $ 74,242 $ 247,000 $ 260,000 $ 13,000 5.26% . . �� - . � � �• � �� *Revolving Funds are authorized by Town Meeting via Artic/e 9,and are not appropriated unde�A�tic/e 4. FY2020 FY2021 FY2022 FY2023 Appropriation Summary ��... (Revolving Funds) N�=,II��:��uui��mmmm�u, Dollar Percent Actual Actual Appropriation uim��TM� Increase Increase 7320 Liberty Ride Rev. Fund $139,510 $ - $ 104,000 $ 104,000 $ - -% Compensation $ 41,715 $ - $ 14,000 $ 14,000 $ - -% Expenses $ 97,795 $ - $ 90,000 $ 90,000 $ - -% 7340 Visitors Center Rev. Fund $ 44,359 $ 59,470 $ 246,761 $ 259,465 $12,704 5.15% Compensation $ 18,459 $ 26,501 $ 138,541 $ 114,750 $(23,791) -17.17% Expenses $ 25,899 $ 32,970 $ 108,220 $ 144,715 $ 36,495 33.72% . . �� - . . � � � �� Budget Summary - All Funds ---------------------------------------------- FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-33 Program: Land Use, Health and Development Department 7300 Economic Development Town of�exington, MA FY2020 FY2021 FY2022 FY2023 Appropriations Summary ,II6�',�� ,.,,.,� .��„�uui��m�mu�� Dollar Percent Actual Actual Appropriation uim��,�� Increase Increase Compensation $ 198,919 $ 199,589 $ 339,498 $ 390,248 $ 50,750 14.95% Expenses $ 310,658 $ 237,665 $ 419,920 $ 394,015 $(25,905) -6.17% . . �� . �• FY2023 Recommended Budget& Financing Plan February 28, 2022 IX-34 This Page Intentionally Left Blank. ��„�� o� � �� ' � �� . � ��F� �` ,u "� ik; . �f � ? �� ,� � {� f�l� '�I� � � "Mw��/�� '�. ��'w�� "��r"��'"'� Section X: Program 8000: General Government This section includes detailed information about the FY2023 Operating Budget & Financing Plan for General Government. It includes: • 8100 Select Board X-2 • 8200 Town Manager X-6 • 8300 Town Committees X-10 • 8400 Finance X-13 • 8500 Town Clerk X-18 • 8600 Innovation &Technology X-22 FY2023 Recommended Budget& Financing Plan February 28, 2022 X-1 Program: General Government 8100 Select Board Town ofLexington, MA Mission: The Select Board, together with the Town Manager, represents the executive branch of the Town government. The Board consists of five members, elected for three-year terms. Select Board members serve without compensation. The Board acts as the Town's primary policy-making body for a wide variety of issues affecting service delivery, finance and Town infrastructure. They provide oversight in matters of litigation, act as the licensing authority, enact rules and regulations regarding traffic control and are responsible for calling Town Meetings and approving the Town Meeting Warrant. Budget Overview: This budget includes funding for the Select Board's Office, Town Counsel, the Annual Town Report, and the Public, Education, Governmental (PEG) programming budget. Day-to-day operation of the Select Board's Office is under the direction of the Office Manager/Executive Clerk and the Department Assistant who assist the Select Board members and coordinate activities with the Town Manager's Office. The staff prepare the Annual and Special Town Meeting Warrants and assist the Select Board members in responding to questions and inquiries from the public. They also receive all contributions to Select Board gift accounts, the Fund for Lexington, the PTA Council Scholarship, the Lexington Education Fund and all other Trustees of Public Trusts funds. Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment, flammable storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab and automatic amusement machines. Staff maintain approximately 320 Select Board appointments to more than 50 committees. In addition, the Select Board's Office notifies Lexington residents of all national, state and local elections. Town Counsel represents the Town, through the Select Board and Town Manager, on all legal matters including litigation, contracts, drafting of Town bylaws and enforcement of bylaws through the Court system. The Town Report is the official proceeding and activities of Town Government. It is required to be prepared annually under State law. The PEG budget funds activities related to the Town's cable television programming. Under Massachusetts law, municipalities may receive up to 5% of the basic cable bill for PEG programming activities. These funds are largely used, under the guidance of the Communications Advisory Committee, to fund the LexMedia contract. Departmental Initiatives: 1. Develop enhanced recruitment and onboarding processes for Select Board appointments to Boards and Committees. 2. Improve methods of Communication between the Select Board and residents. 3. Continue to work with the IT Department to automate the remaining Permitting and Licensing workflows for Select Board Permits. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-2 Program: General Government 8100 Select Board Town ofLexington, MA �..��.��:-��..�:.��:��:.��:-��.�:....�-��:�.��,-4..��. �� : :.., � �,� �.,..R�.......�..�R�.a�.,..»:..�..... :.�R�.a�.�.. �,�w.��._. �_�_�_�_�_�_�_�_�_�_�,��_��_�� ... ,� .. ��.�..�._ ,��...,_w,�...__ . .,_�...,_w,�..„m� �.,�,�.,....�._.,�.,..�..,..,_,��,_,�..� .� ; m�f'f'i�� f"��r��e r,�" i', R��rd'i r�� E��uti��,��rq� ��m,� ��r��r� �� .� '� , °.,._�..�._.�,._.�_M._M..�._.,,_. �„ .......�.._..� __ ___. .��' � ,�.�r.. .,�.�r�. ��.�r�.�n � .�.,.. .. ��.,..,�.,. 'p� CY^��r-��rnt ��i��r�� .� � � e,�_�_�.....,_�.�,,..,_�.�,._��...,.,_��...,_,.�..�" Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Office Manager/Executive Clerk 1 1 1 1 Department Assistant 1 1 1 1 Recording Secretary 0.22 0.25 0.25 0.25 � , . . . . . FY2023 Recommended Budget& Financing Plan February 28, 2022 X-3 Program: General Government 8100 Select Board Town ofLexington, MA Budget Recommendations: The FY2023 recommended General Fund operating budget for the Select Board is $1,298,802, which is a $38,994 or 3.10% increase from the FY2022 General Fund budget. The Compensation budget is $145,163, which is a $9,381 or 6.91% increase, which reflects step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The overall Expenses operating budget is $1,153,639, which is an increase of $29,613 or 2.63%, which is primarily due to a program improvement for $20,000 to fund the goal-setting process for the Select Board. In addition, there are increases in the annual audit ($2,000) and PEG Access ($7,613) budgets. The recommended FY2023 budget for legal expenses is level-funded from FY2022 at $395,000. The recommended FY2023 budget for the annual Town Report is unchanged from FY2022 at $13,688. The FY2023 recommended budget for the Town's annual contract with LexMedia for broadcasting public meetings and events is $610,113 which is a $7,613 or 1.26% increase from FY2022, and reflects contractual commitments to LexMedia. This budget item is fully funded from the PEG Access Special Revenue Fund. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Goal Setting $ — $ 20,000 $ 20,000 $ 20,000 $ — $ 20,000 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 X-4 Program: General Government 8100 Select Board Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Lery $ 376,874 $ 542,450 $ 588,144 $ 609,018 $ 20,874 3.55% Transfers from Enterprise Funds � 1,118 $ 1,071 $ 664 $ 1,171 $ 507 76.36% to General Fund(Indirects) PEG Access Special Revenue Fund $ 602,500 $ 610,113 $ 7,613 1.26% Fees Licenses&Permits $ 76,258 $ 74,525 $ 68,500 $ 78,500 $ 10,000 14.60% . . : �� .• :�• :� �� FY2020 FY2021 FY2022 FY2023 Appropriation Summary ��,��- Dollar Percent If ;,,II4"�.�� Increase Increase Actual Actual Appropriation urm�uirmm��urm��a�l Compensation $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ 9,381 6.91% Expenses $ 950,446 $1,084,528 $ 1,124,026 $1,153,639 $ 29,613 Z.63% • �� .: . � • :�: •: :� ... �� FY2020 FY2021 FY2022 FY2023 Program Summary ��a��... Dollar Percent df. �.,�,�II4�.��µa��u�u Increase Increase Actual Actual Appropriation urmmurm�i�u�m��,�� Total 8110 Select Board's Office $ 204,629 $ 205,805 $ 248,620 $ 280,001 $ 31,381 12.62% Total 8120 Legal $ 241,617 $ 399,245 $ 395,000 $ 395,000 $ - -% Total 8130 Town Report $ 11,004 $ 10,445 $ 13,688 $ 13,688 $ - -% Total 8140 PEG Access $ 611,477 $ 597,702 $ 602,500 $ 610,113 $ 7,613 1.26% • . 11 � 1.• :1: :1 1'� FY2020 FY2021 FY2022 FY2023 Object Code Summary Il��u~"��- df��.��Ilh"��.�� Dollar Percent Actual Actual Appropriation m�rrmm�rripar mmm�a�,�� Increase Increase Salaries&Wages $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ 9,381 6.91% Overtime - - - - - -% Pe�sonal Services $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ 9,381 6.91% Contractual Services $ 930,639 $1,069,616 $ 1,103,513 $1,133,126 $ 29,613 Z.68% Utilities $ - $ - $ - $ - $ - -% Supplies $ 19,807 $ 14,913 $ 20,513 $ 20,513 $ - -% Small Ca ital - - - - - -% Expenses $ 950,446 $1,084,528 $ 1,124,026 $1,153,639 $ 29,613 2.63% • . : 11 � 1.• . . . ;�. .. :1 : ... ��, FY2023 Recommended Budget& Financing Plan February 28, 2022 X-5 Program: General Government 8200 Town Manager Town ofLexington, MA Mission: The Select Board appoints the Town Manager who oversees the daily operations of all general government departments, implements the policies of the Select Board, proposes an annual operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Select Board-Town Manager Act of 1968. The Town Manager's Office is also responsible for Human Resources and benefit administration, as well as risk management. Budget Overview: The Town Manager's Office budget is comprised of the following elements: Organizational Direction and Administration, Human Resources, Sustainability, Pubic Outreach and Communication, and Diversity, Equity and Inclusion. Organizational Direction and Administration includes day-to-day oversight for all Town departments, townwide staff training and professional development, and special projects. This function also implements all decisions of the Select Board and provides staff support to various Town committees. The Sustainability and Resilience Officer, Public Information Officer and Chief Equity Officer positions are in the Town Manager's Office to support and further the goals and priorities of the Town. In addition, the Town Manager's OfFice, through the Human Resources function, is responsible for personnel administration, benefits administration, collective bargaining negotiations, workers compensation and unemployment benefits. Departmental Initiatives: 1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social equity initiatives in coordination with the Select Board. 1. Work to support the organization's high-performance culture by providing directed team building to the Middle and Senior Management Team. 1. Develop new revenue sources to support the budget, particularly the capital budget, by developing long-term debt management strategies to mitigate the impact of large project debt service. 1. Continue the initiative to develop organizational sustainability by passing on institutional knowledge, engaging mid-level managers in organization decision-making and selecting and training qualified individuals. 1. Finalize new fiscal policies, specifically the development of a sustainable funding model for the Capital Stabilization Fund and updating strategies for funding the Town's OPEB Liability. The next policy review will evaluate the funding model for the Recreation Enterprise Fund. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-6 Program: General Government 8200 Town Manager Town ofLexington, MA r�� 1�1am�� 1w :� .J. � F#wr�sm�R��a_urz�*� � m m�, ,m�m� .,��,m�, d�ire�:fi�r � C�e�s�uk�^T�a+�a^r�h�kam-�er � F@earim��Q�ffi��rs� f� � � o. .,,.,,,�:,.,:.,,,,�,:..�� .�.�..�,..,�: ::��:� ��..�,�.�, „ F M,.,.".�w ,,,,,,;:::;, �.:.. ,�.�:,,�.,�.�.._.... ,....��i� ;. ...w..�.�:,,,,..�.�. ,,..., ...._,�i , -,,,.�...�....�..._�� ., �,......�...,.... Hwrrnar� R�,s�wr�;e,� ' �'w�li�;lr�f��rrrnakia�r� ��e;iat� ��ffi�;�t�ar�a;;��r Chffi�;�r ,,,,,,�m� &ern�Fimm .. .. �� I'�ar��ra��r�t ��uykaima�ilrlty^srrvd G�o�r�irw�t�r F�Ilo�aµr��rn�� R,e,�ili�r��e�hffi�er �`arK�-Tirrrv�Pr,�w�r�iz:ip��l �� F�i��f"E�q�ui� ��i�ar�t . . �Mffi�;�r Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Town Manager 1 1 1 1 Deputy Town Manager 1 1 1 1 Public Information Officer 1 1 1 1 Sustainability and Resilience Officer 1 1 1 1 Chief Equity Officer* — — 1 1 Office Manager/Special Events Coordinator 1 1 1 1 Management Fellow/Analyst** 1 1 2 2 Hearing Officers*** 0.12 0.12 0.12 0.12 Human Resources Director 1 1 1 1 Human Resources Associate 1 1 1 1 Benefits Coordinator 1 1 1 1 Municipal Assistant**** — 0.54 0.54 0.54 . . *A Chief Equity Officer was added in FY2022 via a program improvement in response to community organizing around racial justice and equiry. **A second Management Analyst role was added via 2021 Fall STM,in part to help manage the American Recovery Plan Act (ARPA)projects. A portion of their salary is funded from ARPA. ***Two hearing officers hear appeals for parking fines;one municipal hearing officer hears appeals for fines issued by the Fire Department(regional position,shared with Winchester and Woburn) ****A part-time Municipal Assistant was add via a program improvement in FYZ021 to support benefits processing for Human Resources. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-7 Program: General Government 8200 Town Manager Town ofLexington, MA Budget Recommendations: The FY2023 recommended budget inclusive of the Town Manager's Office and Human Resources is $1,245,753, which is a $30,039 or 2.47% increase from the revised FY2022 budget. Fall 2021 Special Town Meeting approved an increase in compensation to hire a Management analyst to assist with ARPA project management. The recommended FY2023 budget for Compensation is $956,568, and reflects a $23,889 or 2.56% increase, which captures step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2023 budget for Expenses is $289,185, which reflects an increase of$6,150 or 2.17% from FYZ022, which is a net increase to support the growth in department personnel. The department's budget includes a Salary Adjustment Account, which reflects anticipated FYZ023 collective bargaining settlements, other wage increases, and compensated leave payments due certain employees at retirement. Once contractual settlements are reached, funds are transferred from this account to the appropriate departmental budget upon a vote of the Select Board. Nine contracts expire at the end of FY2022 or earlier, including those with the Lexington Police Supervisors and Patrol Officers, Dispatchers, Firefighters, Town Custodians, Crossing Guards, Municipal Managers and Municipal Clerks. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits (reflected in (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Full-time HR Administrative Assistant � 26,609 $ 16,790 $ 43,399 $ — $ — $ — $ 43,399 (PT to FT) FY2023 Recommended Budget& Financing Plan February 28, 2022 X-8 Program: General Government 8200 Town Manager Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $ 393,690 $ 487,168 $ 784,136 $ 847,175 $ 63,039 8.04% Enterprise Funds(Indirect) $ 51,406 $ 42,193 $ 36,728 $ 36,728 $ - -% Available Funds Rentals* $ 431,498 $ 473,201 $ 394,850 $ 361,850 $ (33,000) -8.36% . �� . ..- �� FY2020 FY2021 FY2022 FY2023 Appropriation Summary {p�.�... Dollar Percent III' .,::,,IIG�.��.�m�rrmm�rrm� Increase Increase Actual Actual Revised urm��1 Compensation $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ 23,889 2.56% Expenses $ 162,050 $ 176,481 $ 283,035 $ 289,185 $ 6,150 2.17% . 11 . ..- . •' 11 . 1 1 • FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary III'..,:;,III"��^I��urm�iur��m� Increase Increase Actual Actual Revised ur�n��w.� Total 8210 Organizational o Dir. &Admin. $ 624,321 $ 753,077 $ 904,789 $ 929,103 $ 24,314 2.69/o Total 8220 Human Resources $ 252,274 $ 249,485 $ 310,925 $ 316,650 $ 5,725 1.84% . �� . ..- �� FY2020 FY2021 FY2022 FY2023 Object Code Summary Il�ff~"*�- III�..�:,,,114�.�:�d��m�nm�m�d Dollar Percent Actual Actual Revised urm��lll Increase Increase Salaries&Wages $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ 23,889 2.56% Overtime $ - $ - $ - $ - $ - -% Personal Services $ 714,544 $ 8�6,080 $ 93Z,679 $ 956,568 $ 23,889 Z.56% Contractual Services $ 143,342 $ 155,818 $ 244,550 $ 250,050 $ 5,500 2.25% utiiities � i6s � i,io� � - � i,400 � i,400 -�ro Supplies $ 15,981 $ 16,217 $ 31,985 $ 31,235 $ (750) -2.34% Small Ca ital 2 559 3 339 6 500 6 500 - -% Expenses $ 162,050 $ 176,481 $ 283,035 $ 289,185 $ 6,150 2.17% . �� . ..- �� *Rentals are comprised of rental receipts from the Waldorf School,Bertucci's Italian Restaurant,LexFarm and PeeYs Coffee&Tea sidewalk rentals,cell tower lease revenue and the sublease of Kline Hall to LexMedia. Budget Summary - Salary Adjustment (8230) FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources p�ual Actual Estimate Projected Increase Increase Tax Levy $ 477,222 $ 408,732 $ 313,529 $ 826,422 $512,893 163.59% . � �. - ��: FY2020 FY2021 FY2022 FY2023 Program Summary III��II�Mrr�W Dollar Percent II ��ii��,ii��ii,�, Increase Increase Actual Actual Revised ur��m� Total 8230 Salary Adjustment $ 477,222 $ 408,732 $ 313,529 $ 826,422 $512,893 163.59% . . 1 �. '1: . � . ;. � .� FY2023 Recommended Budget& Financing Plan February 28, 2022 X-9 Program: General Government 8300 Town Committees Town ofLexington, MA Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and various boards and committees appointed by the Select Board, Moderator and the Town Manager. Budget Overview: The Town Committees budget provides funding for a variety of statutory and advisory committees that are an integral part of the operation of local government in Lexington. The financial committees - the Appropriation Committee and the Capital Expenditures Committee - provide detailed financial review and analysis to Town Meeting. The Town Celebrations Committee, appointed by the Select Board, plans the Town's annual celebrations, including the Martin Luther King Day celebration, and parades on Veterans' Day, Patriots' Day, and Memorial Day. ...................................................................................... ......................................................................................... ....................................................................................... ��p��prti�ti��a ��"r��ll �x�endiitur�� Tcaw�rm�,�i�;�r�ftican�s � � � � � � ,� ��n rm��t�e�� cn rm i��C�� c��n ren w�C�� I � ��ist,int T��wrw� �w1r�n��aar�'a�r Fiu��t��^t��i f�ercrdirrp,,S��.ret��y I �PTY Authorized/Appropriated Staffing Limited staff support is provided through the Town Manager's Office and Finance Department, and a part-time Recording Secretary takes meeting minutes. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-10 Program: General Government 8300 Town Committees Town ofLexington, MA Budget Recommendations: The FY2023 recommended Town Committees budget is $70,160, which is an increase of$4,927 or 7.55% from FY2022. Compensation will increase by $135 or 2%, which reflects a cost of living adjustment. Expenses are funded at $63,263, which is an increase of $4,792 or 8.20%. This reflects a $925 or 2.5% increase in supplies for the Town Celebrations Committee for increasing costs for Patriots' Day, and an additional $4,000 ($5,000 total) for the Dance Around the World event that was postponed in FY2020, FY2021, and FY2022 due to the pandemic. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Lexington Human Rights Committee � 6,000 $ — $ 6,000 $ — $ — $ — $ 6,000 Budget Lexington Council for the Arts � 4,000 $ — $ 4,000 $ — $ — $ — $ 4,000 Expanded Programming FY2023 Recommended Budget& Financing Plan February 28, 2022 X-11 Program: General Government 8300 Town Committees Town ofLexington, MA C°�lurrrrt(s) h�►��l��ra hicfd�rr frr�rrt this ��al� Budget Summary FY2020 FY2021 FY2U22 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ 4,927 7.55 % • �� • . � � :•� . � .� • FY2020 FY2021 FY2022 FY2023 Appropriation Summary Ill�a�ll�� Dollar Percent „ �,��ii��iii��m, Increase Increase Actual Actual Appropriation iu�a��lll Compensation $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ 135 2.00 % Expenses $ 6,148 $ 19,085 $ 58,471 $ 63,263 $ 4,792 8.20 % . �� . . � � •� � .� FY2020 FY2021 FY2022 FY2023 Program Summary III'. --III'�M�� Dollar Percent II� m�;�ii�ii�� Increase Increase Actual Actual Appropriation urm�� Total 8310 Financial Committees $ 4,299 $ 6,329 $ 8,262 $ 8,397 135 1.63 % Total 8320 Misc. Boards& � 103 $ 6,005 $ 10,500 $ 10,500 $ - - % Committees Total 8330 Town Celebrations $ 5,700 $ 12,557 $ 46,471 $ 51,263 $ 4,792 10.31 % . �� . . � � •� � .� FY2020 FY2021 FY2022 FY2023 Object Code Summary Il�u°"�- III��III�.�^��urnoiur��; Dollar Percent Actual Actual Appropriation urm��mlll Increase Increase Salaries&Wages $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ 135 2.00 % Overtime $ - $ - $ - $ - $ - - % Compensation $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ 135 Z.00 % Contractual Services $ 38 $ 6,183 $ 10,000 $ 10,000 $ - - % Utilities $ - $ - $ - $ - $ - - % Supplies $ 6,110 $ 12,902 $ 48,471 $ 53,263 $ 4,792 9.89 % Small Ca ital - - - - - - % Expenses $ 6,148 $ 19,085 $ 58,471 $ 63,263 $ 4,792 8.20 % . 11 . . 1 1 :•1 . 1 .1 • FY2023 Recommended Budget& Financing Plan February 28, 2022 X-12 Program: General Government 8400 Finance Town ofLexington, MA Mission: The Finance Department is responsible for: (1) maintaining timely and accurate records on all financial activities of the Town; (2) administering internal financial controls; (3) facilitating the evaluation of the Town's financial condition; (4) ensuring that the delivery of Town services is done in compliance with Massachusetts General Laws that govern municipal finance; (5) providing timely and accurate financial information to managers of Town services to facilitate the evaluation of the cost effectiveness and efficiency of Town programs; (6) providing timely and accurate financial information to Town boards and committees to facilitate policy deliberation and formulation; and (7) safeguarding the financial assets of the Town. Budget Overview: The Finance Department is comprised of the following divisions: the Comptroller's Office, the Treasurer/Collector's Office and the Assessing Office. • The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting), accounts payable, payroll and centralized purchasing. The Comptroller's budget is also inclusive of funding for the Assistant Town Manager for Finance, who oversees all financial operations of the Town, and the Budget OfFicer who in concert with the Assistant Town Manager for Finance and the Town Manager, develops and monitors the annual capital and operating budgets. • The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing and other local receipts (permit and license fees, fines, etc.); the management and investment of all revenues collected; and the issuance and servicing of debt. • The Assessor's Office's primary function is the development of assessed values of real and personal property. Staff also support various boards and committees including the Appropriation Committee, Capital Expenditures Committee, Retirement Board, Water and Sewer Abatement Board and other ad-hoc committees as assigned. Departmental Initiatives: Comptroller: 1. The Employee Self Service (ESS) module went live in FY2021 and employees now have view access to their own information in the online portal. The Comptroller's office continues to work on implementing Tyler Content Manager (TCM) in conjunction with the IT department. This module is an integrated document management and archiving system that will further expand functionality for ESS and move the department closer to paperless processing. 2. Over the last year the Federal Government has appropriated billions of dollars for pandemic relief through FEMA, the CARES Act, and the American Rescue Plan Act (ARPA). The Town of Lexington has been allocated millions of dollars through these programs and the Comptroller's office has taken on tracking, accounting, documentation and reporting of these funds. This initiative will continue for several more years and we will continue to maximize the amount of funding available to Lexington. 3. Partner with the Treasurer/Collector to implement electronic Accounts Payable as requested by vendors to decrease the overall number of printed and mailed checks. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-13 Program: General Government 8400 Finance Town ofLexington, MA Treasurer/Collector: 1. Implement an online portal for accepting gifts and donations for the Town's trust and gift accounts. Staff believes our existing payment vendor UniPay can be used for this purpose and will be working to design and implement this online payment option in the coming year. 2. Explore online access to individual properry tax accounts. 3. The Water and Sewer department recently implemented the tracking of miscellaneous receivables (backflow billing) in Munis. The Finance department expects to add supplemental tax billing, PILOTS and TDM payments to this process in the coming year. Assessor: 1. Enhance productivity through adoption of new technology to support data collection and input activity, including income and expense data. 2. Archive and electronically store all historical property record cards currently residing in the Assessor's Office. 3. Develop procedures for addressing and resolving commercial abatements without litigation. Assfs��ra�rr� f�ar�ac��c��um�nc�l Gercr7��u"4f4�r ,,.- . ..,___ir� r 4 .. ..,,7c .�.r rt�.�.,.. ..�� ,�,;,,; „� � , , ._,,i &�r��r rr r.�. ,,..,�p Q�rini. ,,,,. �.. .. . F�rr �� u. � __ .�,.,........_.w,,l � �F �e¢�a ar � ea�su�/ { rmwr (y encn�� qk � straedv� e��cne�rtt f ( Bu�E��e�:7�6fls�r I A�s�.us�r� � �„�IEwrt�r y w,c��!urrPanh Y,� �� kf�a¢sc �� V A se�rtar2 � .� �+dmin.�is2rat�a� �� ,.. ,,..,., ,,..1 P � I E __..,. ,�::_ ,., m, . __.. ... ... :,_ .._„�°,_... ,.. ___ _..,___. �: ..__ ....,_,_.._,_ ._____,_....,_.. .....,_._._._..,_.._._.... __.. _.. ..., ,_., . .. _.._.___ _�.. IRey%��.�I�Cleh1.� .��C�61�¢t�a�r�� µ„'[, `�taSf.�ze�.��c�t�nt p �PTh�tiuni.��. .., ttn� �. c�p�4 CI�c�R: � ��.. ....._.._..._....... ..�.�.�.� ..._........�.. �. e.e..4... e.�e..�� ......... .......... ��a��a��,��a..�..� �.�.... .. ........ , .......... ... ...,.._.. �� ...� c��s�cry�s�r�rc�.�ert � � Fin�an�c��i�'X�rk � I r*�u�c�t�rs ,,_...,......_._.......... �.....,..... .„....._..�.......,w w„ ..__........_._.._.. „......._ .......... ....... ......... „ ............. ....._, � A¢ircrirorer�vve dep�rtanec�t�al Fayr�ll@�an�a�ger ,...,. .�,.� 2�a�wnrc�rv,��"�I�t� � � .o,,.,�.d�sai�st�rrr4. �„ ,��.,, .. ,aaa.. , �� ..,.�. . ,....,,��.,. . ..r ... __...,.,.,.,.. (", ......., ______.,___ . � �^Cunizr�al��le�rk � y PTrw�unrei�aBClerN;� „�,A� ., .A„�,., � „m,m. ,,,,.,.,. ......W FY2023 Recommended Budget& Financing Plan February 28, 2022 X-14 Program: General Government 8400 Finance Town ofLexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element 8410: Comptroller Budget Budget Budget Request Asst. Town Manager for Finance/Comptroller 1 1 1 1 Town Accountant 1 1 1 1 Staff Accountant 1 1 1 1 Procurement Officer 0.91 0.91 0.91 0.91 Financial Clerk 1 1 1 1 Payroll Manager* — — 1 1 Budget Officer 1 1 1 1 Administrative Assistant 0.40 0.40 0.40 0.40 Subtotal FTE 6.31 6.31 7.31 7.31 SubtotalFT/PT 5FT/2PT 5FT/2PT 6FT/2PT 6FT/2PT Element 8420: Treasurer/Collector Treasurer/Collector 1 1 1 1 Assistant Tax Collector 1 1 1 1 Treasury Assistant 1 1 1 1 Account Clerk 1 1 1 1 Municipal Clerk 0.46 0.46 0.46 0.46 Subtotal FTE 4.46 4.46 4.46 4.46 SubtotalFT/PT 4FT/iPT 4FT/iPT 4FT/iPT 4FT/iPT Element 8430: Assessor Director of Assessing 1 1 1 1 Residential Field Manager 1 1 1 1 Residential Analyst/Inspector 2 2 2 2 Office Manager 1 1 1 1 Municipal Clerk 1 1 1 1 Subtotal FTE 6.0 6.0 6.0 6.0 Subtotal Ff/PT 6FT/OPT 6FT/OPT 6Ff/OPT 6FT/OPT . *In FY2022,a payroll manager was added via a a program improvement. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-15 Program: General Government 8400 Finance Town ofLexington, MA Budget Recommendations: The FY2023 recommended Finance Department budget is $2,048,151, which represents a $43,543, or 2.17% increase from the FY2022 budget. The operating budget for Compensation is $1,549,316, and reflects an increase of$38,343 or 2.54%, which captures contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $498,835, and reflects an increase of $5,200 or 1.05%, which reflects a small number of inflationary increases. Program Improvement Request: None requested. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-16 Program: General Government 8400 Finance Town ofLexington, MA C"�lc�rrr�z(�) h��f��r� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources pctual Actual Estimate Projected Increase Increase Tax Levy $1,500,102 $1,555,492 $ 1,822,694 $ 1,837,725 $ 15,031 0.82% Enterprise Funds(Indirects) $ 163,526 $ 166,750 $ 149,914 $ 178,426 $ 28,512 19.02% Fees&Charges Charges for Services $ 34,229 $ 42,645 $ 32,000 $ 32,000 $ - -% • -�� .• .� �� .�: �� FY2020 FY2021 FY2022 FY2023 Appropriation Summary III --II�� Dollar Percent , ,, �,�,�ii�iii�� Increase Increase Actual Actual Appropriation ur��.�� Compensation $1,3Z8,134 $1,393,047 $ 1,510,973 $ 1,549,316 $ 38,343 2.54% Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 $ 5,200 1.05% . . :�� .�• ��: FY2020 FY2021 FY2022 FY2023 II�,;� Dollar Percent Program Summary III 116��,��mu�mum�i�� Increase Increase Actual Actual Appropriation ur��.� Total 8410 Comptroller $ 632,386 $ 630,442 $ 767,639 $ 797,386 $ 29,747 3.88% Total 8420 Treasurer/Collector $ 413,231 $ 433,903 $ 459,243 $ 465,201 $ 5,958 1.30% Total 8430 Assessing $ 652,240 $ 700,543 $ 777,726 $ 785,564 $ 7,838 1.01% . . -�� .�• �-: FY2020 FY2021 FY2022 FY2023 Object Code Summary II��- III' . ,114"�'.�.�:.�aiurv�murmm��; Dollar Percent Actual Actual Appropriation ur�� Increase Increase Salaries&Wages $1,325,306 $1,393,252 $ 1,510,973 $ 1,549,316 $ 38,343 2.54% Overtime 2 827 205 - - - -% Personal Services $1,328,134 $1,393,047 $ 1,510,973 $ 1,549,316 $ 38,343 2.54% Contractual Services $ 344,683 $ 349,997 $ 449,345 $ 453,745 $ 4,400 0.98% Utilities $ (4,641) $ (1,980) $ 1,950 $ 2,750 $ 800 41.03% Supplies $ 29,681 $ 23,823 $ 42,340 $ 42,340 $ - -% Small Ca ital - - - - - -% Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 $ 5,200 1.05% . -�� .�: �- FY2023 Recommended Budget& Financing Plan February 28, 2022 X-17 Program: General Government 8500 Town Clerk Town of Lexington, MA Mission: The Office of the Town Clerk is the primary repository of official documents for the Town, and the custodian of and recording office for official Town and vital records. Responsibilities include issuing marriage licenses, recording vital statistics, issuing dog licenses, registering businesses, fulfilling public records requests, and conducting the annual Town Census. The Town Clerk's Office conducts elections in conformance with State and local laws and, with the Board of Registrars, processes voter registrations and certifications. The Town Clerk reports to the Deputy Town Manager. Budget Overview: The four elements comprising the Office of the Town Clerk include Town Clerk Administration, Registration, Elections, and Archives & Records Management. Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and chief election official. The Town Clerk is the official record-keeper of Town Meeting, certifies bylaws, Town Meeting appropriations, filings with the Department of Revenue, signs notes for borrowing, and certifies official documents. The Town Clerk also registers all vital events within Lexington, recording births, marriages and deaths in accordance with State law. The Town Clerk is keeper of the seal, administers the oath of office to elected and appointed members of boards and committees, maintains records of adopted municipal codes, regulations, bylaws, oaths of office, resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. The Town Clerk's Office issues licenses and permits and serves as a central information point for residents. Board of Registrars: Registrars, appointed by the Select Board, are responsible for promoting voter registration, overseeing voter records and ruling on voter eligibility. Stipends for the Board of Registrars remain level-funded. Annual voter confirmations are conducted in accordance with State statute. The Annual Town Census and the publishing of the List of Residents is funded in this element. Elections: This element includes administration of local, state and federal elections in accordance with election laws, most recently including Early Voting for State biennial Elections and the Presidential Primary, pre-registration of 16 and 17 year-olds, and automatic voter registration. Staff provide information on candidate certifications, referenda, initiative petitions, campaign finance laws, election procedures, ballot initiatives and voter information. Over 110 Election Workers staff Lexington's polling locations, and site preparations are coordinated with Public Works, Public Facilities, Police and Lexington Public Schools. Records Management: This element addresses inventory and retention of historic and current records and documents, including proper maintenance and storage, preservation, management of electronic documents, and public access to public records and information. A part-time Archivist/ Records Manager is responsible for this work and oversees the conservation and preservation of Lexington's historic documents. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-18 Program: General Government 8500 Town Clerk Town of Lexington, MA Departmental Initiatives: 1. Ongoing administration of town/state/federal elections in conformance with statutory requirements to provide legal and accessible elections to Lexington voters. Emphasis on goal of utilizing municipal buildings for polling locations rather than schools. 2. Continued development of Archives & Records Management Program, including the management of the Town's electronic documents; 3. Continued use of Laserfiche Document Imaging System for records retention, electronic access, and archives/records portal, as well as for office use. 4. Continued use of Commonwealth of Massachusetts Electronic Vital Records Systems for births, deaths and burial permits. .�..�,..��..�,..��,��,�,m,...,.,� .,� �� T�m ��1�m�� i��.��,�m,��,m�„�mm�m,��,�„�„�mm�„�mm�m,��,�„�„�mm�„�mm�m,��,�„�„�mm��mm�, r �, �,ry ��ror�rs C.6�rk �� ...._.�., �....,a �',..._ .--. _. �,��......_................____._�_........_...�„ ��,iS,t�f9t�Cb�w^�r4 C I�:rk �. ....... ......____.__. .. _.__.�.._._.__._ _w.._�,� P��,rd��i��i��t� �miro-is,tra�tiw�� P� ��un�ica�a�l � R:�c�mr�dls,C�a�na��r �� sis�t�nt �a��s�i��stant�� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Town Clerk 1 1 1 1 Assistant Town Clerk 1 1 1 1 Administrative Assistant 1 1 1 1 Municipal Assistant 1.23 1.23 1.23 1.23 Archivist/Records Manager 0.46 0.46 0.46 0.46 . . FY2023 Recommended Budget& Financing Plan February 28, 2022 X-19 Program: General Government 8500 Town Clerk Town of Lexington, MA Budget Recommendations: The FY2023 recommended Town Clerk budget is $627,297 which is a $124,866 or 24.85% increase from the FY2022 budget. In FY2022, only one local election was budgeted, whereas in FY2023 there will also be a state primary in September 2022 and a state general election in November 2022. The budget for Compensation is $470,247 and reflects a $66,066 or 16.35% increase, which is primarily driven by a larger number of elections in FY2023. The increase in FY2023 compensation is inclusive of contractually obligated step increases and an increased need for poll workers. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $157,050, which is an increase of $58,800 or 59.85%, and reflects a higher number of anticipated elections in FY2023, as well as a program improvement for $30,500 to purchase electronic poll pads for each precinct in Lexington, increasing efFiciency and reducing the need for paper reports. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Municipal Clerk Position- � 10,351 $ 16,554 $ 26,905 $ — $ — $ — $ 26,905 additional hours Archivist/Records Manager- � 20,606 $ 16,703 $ 37,309 $ — $ — $ — $ 37,309 Additional Hours Election Modernization-Poll Pads $ 30,500 $ — $ 30,500 $ 30,500 $ — $ 30,500 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 X-20 Program: General Government 8500 Town Clerk Town of Lexington, MA C"�lc�rrr�z(�) h��f��r� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $ 406,463 $ 438,936 $ 426,531 $ 546,397 $119,866 28.10% Directed Funding Departmental Fees $ 36,361 $ 36,943 $ 35,900 $ 35,900 $ - -% Licenses and Permits $ 42,255 $ 46,366 $ 40,000 $ 45,000 $ 5,000 12.50% • 11 . 1 • 1 . • :.. FY2020 FY2021 FY2022 FY2023 Dollar Percent III' .-III'��Wn�µ Increase Increase II� !!';,�~��um�m urm�i�. Appropriation Summary Actual Actual Appropriation uim�� Compensation $ 391,457 $ 427,766 $ 404,181 $ 470,247 $ 66,066 16.35% Expenses $ 93,622 $ 94,479 $ 98,250 $ 157,050 $ 58,800 59.85% . . : �� . � • � FY2020 FY2021 FY2022 FY2023 II��- Dollar Percent III. „Il�.��d�m��m��i� Increase Increase Program Summary Actual Actual Appropriation uim��m� Total 8510 Town Clerk Admin. $ 332,542 $ 338,717 $ 351,389 $ 347,595 $ (3,794) -1.08% Total 8520 Board of Registrars $ 20,128 $ 16,906 $ 18,525 $ 19,825 $ 1,300 7.02% Total 8530 Elections $ 92,889 $ 121,755 $ 79,800 $ 204,875 $125,075 156.74% Total 8540 Records Management $ 39,519 $ 44,867 $ 52,717 $ 55,002 $ 2,285 4.33% . . �� . � � FY2020 FY2021 FY2022 FY2023 II��- III�k��;�l14��;��iummiu�roi�; Dollar Percent Object Code Summary Actual Actual Appropriation uim��ri� Increase Increase Salaries&Wages $ 373,302 $ 406,539 $ 395,881 $ 457,622 $ 61,741 15.60% Overtime 18 155 21 226 8 300 12 625 4 325 52.11% Personal Services $ 391,457 $ 427,766 $ 404,181 $ 470,247 $ 66,066 16.35% Contractual Services $ 77,589 $ 89,770 $ 86,150 $ 113,600 $ 27,450 31.86% utiiities � s,oso � z,400 � z,000 � z,000 � - -�ro Supplies $ 1Z,982 $ 2,309 $ 10,000 $ 10,850 $ 850 8.50% Small Ca ital - - 100 30 600 30 500 30 500.00 Expenses $ 93,622 $ 94,479 $ 98,250 $ 157,050 $ 58,800 59.85% . . : �� . � • � FY2023 Recommended Budget& Financing Plan February 28, 2022 X-21 Program: General Government 8600 Innovation & Technology Town ofLexington, MA Mission: The Innovation &Technology (IT) Department's mission is to provide high-quality, cost- effective technology and services to Town administration and staff so that they can best serve the citizens of the Town of Lexington; and, to provide effective web services to employees and residents to facilitate both the dissemination and collection of information by town government. Budget Overview: The IT department supports, maintains and manages Townwide business-related technology (e.g. technology that serves both the School and Municipal staff or environments). IT maintains the technology serving all Municipal departments. The department supports townwide core services including the financial system (MUNIS), time keeping (NovaTime), document management (Laserfiche), facilities maintenance and management technology, emergency management websites and services, and VoIP telephone systems. IT maintains the infrastructure and security of the network core and co-manages the townwide area network for municipal and school departments. The department manages municipal technology purchases and performs the installations and maintenance of Town information technology equipment and services. IT staff also provide support and training for end-users. Departmental Initiatives: 1. Maximize the value of current systems a. Laserfiche b. ViewPoint Cloud c. MUNIS d. VISION e. BlueBeam f. ProPhoenix g. SeamlessDocs 2. Continue to invest in the Town's IT infrastructure and security posture a. Implement recommendations from the network assessment b. Implement recommendations from the cybersecurity assessment c. Investigate additional cybersecurity/security measures and services 3. Increase Customer Service Quality a. Emphasis on a customer-centric approach to working with the departments and staff 4. Focus on future visioning for IT a. Mobile work initiatives b. Hosting and replatforming of core systems c. Unified communication d. Disaster Recovery (DR) planning and expansion of capabilities e. Network redundancy planning and implementation FY2023 Recommended Budget& Financing Plan February 28, 2022 X-22 Program: General Government 8600 Innovation & Technology Town ofLexington, MA I�t�t��r��i.��t� T�eclhm��l�r� �i��c��m� .......,..,�..,�..,�.................�....�.._,., , h�l�nicip�l ,�.s,�s is,t�n�t ..._ Inf�rm�ti+an ::::: �_:� ��.._. r:�,� ,°,: ��-:::,,. �.�� .r; �..�„� :::�� -:.::.- �,,..___ _ � � n�ss,�.nal t! � ,��e�m��t�r � �I�.�C�ataC�� chn�rl�r��C�ir�ct�r Pr�rj�ct��n��rs ' �� Cs��min�is,tr��terr � a 1 � ��,,,,,,,,, ,,,,,,,,,,,�,,, ,;,,,,,,,,,,,,,,,,,,,,,,' .,.,,.,,.,,,., ,,,,,,,,,,, ,,,,,,,,,,,�� .,,.,,.,,,.,. ,,,,,,,,, ,,,.,,.;;,r ,,:,,.,,,. , ,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,�� Y�d e�t��r� ��m iro-is�tr��t�-r ��m�„�.�,��„�.�m��„�..m�„�.�m��„�.�m,��,��„�.� �p�li c��tia�n��s��: ��s,t�tn�s� ��4 m in is�tr��t�rr �u��-rt "��chn�ici�n Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Innovation &Technology Director* 1 1 1 1 Information Technology Director 1 1 1 1 Municipal Assistant** 0.43 0.43 0.43 0.54 Business Analyst/Project Manager 2 2 2 2 Network Administrator 1 1 1 1 GIS/Database Administrator 1 1 1 1 Support Technician 1 1 1 1 Applications &Systems Administrator 1 1 1 1 Webmaster*** 2 2 1 1 Part-time Intern 0.25 0.25 0.25 0.25 • . 1 .: 1 .: • .: . . • . . � . � . . . . . *In FY2021,the Information Technology Department was renamed the Department of Innovation&Technology, which resulted in a title change for the department head. **In FY2023,a program improvement requests an increase in hours for the Municipal Assistant from 15 to 19 per week. ***In FY2022,a webmaster was reassigned to Cary Library at Fall 2021 Special Town Meeting. FY2023 Recommended Budget& Financing Plan February 28, 2022 X-23 Program: General Government 8600 Innovation & Technology Town ofLexington, MA Budget Recommendations: The FY2023 recommended Innovation &Technology budget is $2,727,727, which is a $(61,565) or (2.21)% decrease from the FY2022 budget. The recommended budget for Compensation is $867,192, and reflects a $(27,600) or (3.08)% decrease, which is a net change that reflects contractually obligated step increases and a program improvement to increase the hours for an administrative assistant, offset by the transfer of a webmaster to Cary Library. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $1,860,535 and reflects a $(33,965) or (1.79)% decrease, which incorporates the following adjustments: • An increase in Communications and Network Support ($75,000) to cover costs associated with the replacement of the Network Core, including a $5,000 program improvement to maintain a redundant network anticipated to be installed in FY2023 using either capital or ARPA funding; • A decrease in Contract Services ($62,000) due to fewer projects requiring contracted services during FY2023; • A decrease in PC Hardware ($30,000) due to the large deployment of laptops during the pandemic and FY2022 budgeting; • An increase in overall Software Maintenance ($29,035) to reflect annual increases in software maintenance in applications like MUNIS and ProPhoenix as well as new software installations, offset by a reduction in the number of licenses for many other applications, especially under IT Software Support. • A decrease in LAN Hardware ($17,000) due to reduced server replacement needs. • An increase in LAN Peripherals ($12,000) for replacing the network switches at the Community Center. • A decrease in various items ($35,000) relating to office supplies, mobile phones and professional development to reflect actual expenses. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (refleded in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Administrative Assistant(PT to FT) $ 34,197 $ 16,900 $ 51,097 $ 6,838 $ 99 $ 6,937 $ 44,160 Applications Administrator $ 66,895 $ 17,374 $ 84,269 $ — $ — $ — $ 84,269 Fiber Maintenance and Repair $ 5,000 $ — $ 5,000 $ 5,000 $ — $ 5,000 $ — FY2023 Recommended Budget& Financing Plan February 28, 2022 X-24 Program: General Government 8600 Innovation & Technology Town ofLexington, MA C�lc�rrr�z(�) h��f�� hidd�rt fr�rrt t�ai� t�Lal� Budget Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $1,792,874 $2,109,853 $ 2,700,253 $ 2,604,272 $ (95,981) -3.55% Enterprise Funds(Indirects) $ 142,966 $ 119,524 $ 89,039 $ 123,455 $ 34,416 38.65% . . :.�� . . . :-� FY2020 FY2021 FY2022 FY2023 �II��n�� Dollar Percent � , ��a��;�uui��ucmui��ucm�� Increase Increase Appropriation Summary Actual Actual Appropriation un��.� Compensation $ 860,292 $ 836,010 $ 894,792 $ 867,192 $ (27,600) -3.08% Expenses $1,075,548 $1,393,367 $ 1,894,500 $ 1,860,535 $ (33,965) -1.79% . . :.�� . . . .�� FY2020 FY2021 FY2022 FY2023 ��ii�.",� Dollar Percent !��114"��;�;��ur�mur�m��, Increase Increase Program Summary Actual Actual Appropriation urm��,�� 8610 IT Administration $1,935,840 $2,229,377 $ 2,789,292 $ 2,727,727 $ (61,565) -2.21% • . :.11 � . � ' :'1 • :• ' . . FY2020 FY2021 FY2022 FY2023 Ob'ect Code Summa ��kii�"�- ] �'Y , .�Ilh"�.��u;��ui��u�mui��um�, Dollar Percent Actual Actual Appropriation um�� Increase Increase Salaries&Wages $ 855,562 $ 831,717 $ 890,374 $ 862,716 $ (27,658) -3.11% Overtime $ 4 729 $ 4 293 $ 4 418 $ 4 476 $ 58 1.31% Personal Services $ 860,292 $ 836,010 $ 894,792 $ 867,192 $(27,600) -3.08% Contractual Services $ 891,561 $1,179,015 $ 1,542,000 $ 1,552,035 $ 10,035 0.65% Utllltles $ 82�381 $ 95�684 $ 129�000 $ 127�500 $ (1�500) -1.16% Supplies $ (4,401) $ 7,560 $ 29,500 $ 17,000 $ (12,500) -42.37% Small Ca ital 106 007 111 108 194 000 164 000 30 000 -15.46% Expenses $1,075,548 $1,393,367 $ 1,894,500 $ 1,860,535 $(33,965) -i.79% . . :.�� . . . :�� FY2023 Recommended Budget& Financing Plan February 28, 2022 X-25 This Page Intentionally Left Blank. ��,.�;.�� ""° ' �E� � � ' � �� ? �""{ n„ µ M �g � �fy, '"w �il � � �� ` '��"��1� �,n ��'w�� ,��,��"i�r"��'� Section XI: Capital Investment FY2023 Capital Improvement Budget & Financing Plan INTRODUCTION A crucial aspect of the Town's operations, from providing services to its residents and businesses to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets. These assets include streets, water mains, parks, buildings, large equipment and technology. They must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish. The Town's five-year Capital Improvements Program and annual Capital Budget are developed to ensure adequate capital investment in the Town's assets. Definition of Capital Projects A capital project is defined as a major, non-recurring expenditure that generally meets the following criteria: • Massachusetts General Law permits the Town to issue bonds to finance the expenditure; • The expenditure is $25,000 or more; • The expenditure will have a useful life of 10 years or more for buildings or building components and 5 years for vehicles and equipment; and • Planning, engineering, or design services may be considered capital when such services are integral to a construction, renewal or replacement project that meets the criteria for a capital expenditure. CAPITAL POLICY FRAMEWORK The FY2023 Capital Budget was developed within the capital policy framework initially adopted by the Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and funding for capital investment, particularly cash capital projects within the General Fund. This capital investment strategy includes the following major elements: • Multi-year planning for capital investment; • Debt exclusions for major capital projects; and • Ensuring sufficient operating budget resources for maintaining capital assets. FIVE-YEAR CAPITAL PROGRAM Five-year capital improvement planning has been part of Lexington's budget development process for many years. Multi-year planning allows proper staging and sequencing of capital projects to smooth financing plans and to make funding needs more predictable. Capital investment requirements can vary, involving unique large projects such as a fire vehicle or a school building. Other capital investment needs are recurring such as the annual program to resurface roadways. The five-year Capital Improvement Program includes all anticipated capital projects identified by school and municipal departments over the next five years. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-1 The following are potential funding sources for financing the Town's capital investments: • Cash Financing - The Town regularly appropriates available funds (i.e., cash financing) from the general and enterprise funds to finance certain capital investment projects. Examples of available funds are unreserved fund balance (free cash), tax levy, enterprise fund retained earnings, specialized stabilization funds, premiums received when issuing bond anticipation notes, and, when available, unexpended balances of prior years' capital articles. • Debt - The Town has traditionally financed large dollar value capital projects with debt. Depending upon the project, the debt service resulting from debt-funded capital projects can be financed from a variety of sources including the General Fund (either within the Levy Limit or from a voter approved Proposition 21h debt exclusion), Enterprise and Revolving Funds or the Community Preservation Fund (see discussion of the CPA below). In 2019, the Town's management, Select Board and finance committees reviewed the Town's finance policies and will be implementing new strategies for funding the Town's capital plan. This includes increasing cash financing of projects, particularly the items that are part of a continuing capital program, and reducing the Town's overall reliance on debt financing. • Other Sources - The Town uses dedicated state aid and grant funding to finance capital investment when these funds are available. • Community Preservation Act (CPA) Funds - Beginning in FY2007, following voter approval, the Town began to assess a Community Preservation Surcharge of 3% of the property tax levied against all taxable real property. For owners of residential properry, the assessed value used to calculate the surcharge is net of a $100,000 residential exemption. Community Preservation funds can be used for those purposes defined by the Community Preservation Act, MGL Ch. 44B. Such purposes include the acquisition and preservation of open space, the creation and support of community (afFordable) housing, the acquisition and preservation of historic resources, and the creation and support of recreational facilities. Beginning in FY2008, the Town began to receive State matching funds to supplement the local surcharge. Over time, as additional communities in the Commonwealth adopted the CPA surcharge, the annual percentage of state matching funds gradually decreased. In 2019, the state enacted new legislation to increase funding to the Community Preservation budget, and Lexington's annual match is expected to increase significantly. This new legislation became effective beginning in January 2020, and in November 2020, Lexington received a State match of $1.5 million, or 29.7% of its surcharge revenue. In FY2022 the State match further increased to at total of 40.9%, or $2.2 million. Receipts for FY2023 from the surcharge and state matching funds are preliminarily estimated at $8.1 million, reflecting an estimated match of $2.2 million, or 38%. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-2 FY2023 CAPITAL FINANCING STRATEGY The proposed financing plan for the recommended FY2023 capital budget is shown in the table below. , e Other Free Cash/ Funding Tax Levy Sources Debt Total Other** General Fund m� ��.��"�/��.... $ — � �� „'��!.... $ 18,882,290 $ — �........�::, ��-..�� ":...�- ." ��-� g ' Excluded Debt Projects $ — $ — $ 32,800,000 $ 32,800,000 $ — Other Funding &Chapter 90 $ — $ 548,747 $ — $ 548,747 $ 982,231 Water Enterprise $ — $ 2,420,000 $ — $ 2,420,000 $ — Sewer Enterprise $ — $ 945,000 $ 2,220,000 $ 3,165,000 $ — Recreation Enterprise $ — $ 95,000 $ — $ 95,000 $ — Community Preservation Act* $ — $ 11,322,556 $ — $ 11,322,556 $ — • A. . �; *Includes both Town and non-Town CPA funded projects. **Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation. The following table, FY2023 Recommended Capital Budaet, lists all FY2023 projects recommended by the i�-IF�-�� III� �� IC��ii�� for consideration and their estimated costs by program area and funding : � �- � source. The Capital Expenditures Committee has also been evaluating these requests and will issue a report and recommendations to Town Meeting. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-3 FY2023 Recommended Capital Budget -e - �e e e ��ee ° e � �� e s � s ee s e Conservation West Farm Meadow Preservation $ 28,ll5 CPA 10 Conservation Wright Farm Barn Stabilization and Preservation $ 155,000 CPA 10 Economic Development Hartwell District Signage $ 65,000 TMOD Stabilization Fund 12 Land Use Townwide Pedestrian&Bicycle Plan $ 65,000 Traffic Stabilization Fund 12 Planning South Lexington and Forbes-Marrett Traffic Mitigation Plans $ 175,000 Traffic Stabilization Fund 12 Planning/Engineering Transportation Mitigation $ 6,824 TNC Spec. Revenue Fund 12 Total Land Use, Health and Development $ 494,999 Fire Replace Pumper Truck $ 650,000 Free Cash 12 Total Public Safety $ 650,000 Recreation&Comm. Pgms. Pine Meadows Improvements $ 95,000 Recreation RE il Recreation&Comm. Pgms. Park and Playground Improvements $ 200,000 CPA 10 Recreation&Comm. Pgms. Park Improvements-Athletic Fields $ 250,000 CPA 10 Recreation&Comm. Pgms. Park Improvements- Hard Court Surfaces $ 2,500,000 CPA 10 Recreation&Comm. Pgms. Community Park Master Plan-Lincoln Park $ 100,000 CPA 10 Total Culture and Recreation $ 3,145,000 Public Facilities Public Facilities Bid Documents $ 100,000 Free Cash 16 Public Facilities Building Flooring $ 150,000 Free Cash 16 Public Facilities School Paving and Sidewalks $ 145,000 Free Cash 16 Public Facilities Mechanical/Electrical Systems Replacements $ 787,000 Free Cash 16 Public Facilities Municipal Building Envelopes and Associated Systems $ 219,540 Tax Levy 16 Public Facilities Townwide Roofing $ 428,000 ��II'-N�Ily�ll u a��,��,��,Il,mi� 16 Public Facilities School Building Envelopes and Associated Systems $ 251,400 Free Cash 16 Public Facilities Playground Enhancements-Pour-in-Place Surfaces $ 1,459,591 CPA 10 Public Facilities Center Recreation Complex Bathrooms&Maintenance � 915,000 CPA 10 Building Renovation Public Facilities Lexington Police Station Construction $ 32,800,000 Exempt Debt STM Public Facilities LHS Feasibility Study $ 1,825,000 GF Debt TBD Public Facilities High School Equipment Emergency Funds $ 500,000 GF Debt 16 Public Facilities Town Pool Water Heater Replacement $ 31,000 Free Cash 16 Total Public Facilities Department $ 39,611,531 Public Works Townwide Culvert Replacement $ 390,000 Free Cash 12 Public Works Equipment Replacement $ 1,536,000 Water-Sewer RE/Free Cash 12 �::plf Il�e.��/��ell u�.�,Cash/ Public Works Sidewalk Improvements $ 800,000 Prior Bond Auth. 12 Public Works Townwide Signalization Improvements $ 125,000 Free Cash 12 Public Works Storm Drainage Improvements and NPDES Compliance $ 570,000 Free Cash 12 Public Works Comprehensive Watershed Stormwater Management $ 390,000 Free Cash 12 Public Works Street Improvements $ 2,669,767 Tax Levy 12 Public Works Pump Station Upgrades $ 2,000,000 Wastewater RE/Debt 14 Public Works Sanitary Sewer System Investigation and Improvements $ 1,020,000 wastewater Debt/user charges 14 Public Works Water Distribution System Improvements $ 2,200,000 Water RE/User Charges 13 Public Works Hydrant Replacement Program $ 150,000 Water RE/Free Cash 12 Public Works Battle Green Streetscape Improvements $ 4,975,000 4:pll II u��:�r;',��Hll��ull'!Debt 12 Public Works Municipal Parking Lot Improvements $ 60,000 Free Cash 12 Public Works Public Parking Lot Improvement Program $ 100,000 Free Cash 12 Public Works New Sidewalk Installations $ 75,OD0 Free Cash 12 Total Public Works Department $ 17,060,767 Lexington Public Schools LPS Technology Program $ 1,343,006 Free Cash 15 Total Lexington Public Schools $ 1,343,006 Innovation&Techno%gy Application Implementation $ 158,500 Free Cash 12 Innovation&Techno%gy Network Redundancy&Improvement Plan $ 945,000 Free Cash 12 Innovation&Techno%gy Scanning- Electronic Document Management $ 110,000 Free Cash 12 Town Clerk Archives&Records Management $ 20,000 CPA 10 Total General Government $ 1,233,500 FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-4 Lexington Housing Authority Vynebrooke Village ModPHASE Modernization Project $ 160,790 CPA 10 Lexhab 116 Vine Street Affordable Housing Construction $ 5,300,000 CPA 10 Lexhab Affordable Housing Unit Renewal $ 234,000 CPA 10 Total Non-Governmental Projects $ 5,694,790 e 6 e e „ e e CAPITAL PLAN BY FINANCING SOURCE The following pages include tables that show the recommended FY2023 capital projects by financing source: General Fund debt; Water Fund debt; Wastewater Fund debt; Recreation and Community Programs Fund debt; Proposition 2�/2 excluded debt; Community Preservation Fund debt; Compost Revolving Fund debt; and cash capital (i.e., current revenue). Each debt-related table includes the projected debt service impact of recommended projects, actual debt service on debt authorized and issued, and projected debt service on debt authorized and unissued. Finally, each table is accompanied by a written description of each recommended project. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-5 FY2023 RECOMMENDED PRO)ECTS - GENERAL FUND DEBT (Table I) TABLE I: FY2023 RECOMMENDED PRO7ECTS-GENERAL FUND DEBT Amount PROJECTED DEBT SERVICE Interest FindnCed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 MUNICIPAL PRO]ECTS l. :yNa.1�'uur,rlllk Hrr'R�a�r�r�rPrn�;r�L,,f,��V�,�� p 'r��b,��i�7 =.� b:�1,93:� y f�;��Y»� .� d�„NE�4� rp J3,�'�:�Y ^� ✓&:„Raf� � Bat�tle Green Streetscape l e ^M1,4,'"P4�,u��lup 15 4% iu G4P°��IG>I > 1.a�v,?�ul. "I ^�?"b�.:',��CJ � ^?G�I,^!;:N I� ��1�u�!';^1J ' Im rovements".a^�,�1 a�SutpSl�, �� "li-�'-p�`:b,Q'P�1'Q'P_ .�u �;Zabp��?a� ,`.I' ____.:Y,��p�Q3�T��-- �'r ,8�::�-y�'r�.�Cf ..p ____.:b��!'9'��..��__ ¢� _GA.d.�Q`yea'�f'-__ / r, SubYoYdl "� fl,�:�l�d�V7Vlu�..... i;� G�"°V�,V�usl � . ^:id�dlQi1,,...... � ��"'�!.M�"�PpC) � ....... flG^1,'�e"�....... '� `�4��71.M"r"1! qj� a�a:�:�,dbQYQd � �4T,k>�b�Y °h 6dY°°,Q;°ad �: ,sa$;�„,a�rCY �y a7�3,�Ui,:3 r !:a��,..:^+d__ FACILITIES PRO]ECTS Within-Levy Projects k �r��„��4;� u��µr,�s-� °� 4��e�� n�� >��€� � ,b�d�n� °b :��+�� ,�„r� � High School Equipment Emergency � 500,000 5 4% $ — $ 120,000 $ 116,000 $ 112,000 $ 108,000 " Funds �: / Subtotal ;� 'uu1VA,V,ulu� `h r> �?u`�,u'�VYu`�. �� G I�a�.C1C1C1 > 1 p7,.VI�e1Vl� `lr �u`U�t��Yu`UeY °� aY��,�7d.1QY !� liN:p�l$:� � $!°Y,Q7�.4� �; 8l�I,Ff�� "� ltxu°�,�19(r �ys &eil:nlE#�I Project that is a potential candidate for debt exclusion 1 LHS Feasibility Study $ 1,825,000 5 4% $ — $ 73,000 $ 438,000 $ 423,400 $ 408,800 Subtotal $ 1,825,000 $ — $ 73,000 $ 438,000 $ 423,400 $ 408,800 TOTALPRO]ECTCOSTS ��»�''�"��W�W�ll � ��,�W"��" � ��w�'. � ��W "� .�»��"'�"� ^� ��„��a" "�"v�k'��'�k'aQ�&A�V �» �.6xi��G9�.�' � ��m�.pgk�''s� �"u�.�,��„'Y�� yW:��'.��IV�'1 �b�.��.�'+flg��'�. AUTHORIZED LEVY SUPPORTEiiDiiiiDiiEiiBiTiiiSiiEiiRiiVICE FY2022 iiiiiiiiiiiiiii�ilioili3iiiiiiiiiiiiiiiiiiiiiiiiii�iliQiili4iiiiiiiiiiuiiiiiiiiiiiFiYZiOilisiiiiiiiiiiiiiiiiiiiiiiiii�ilioilifiiiiiiiiiiiiiiiiiiiiiiiiii�Zioili�iiiiiiiii A ApprovedandIssued ,^(t ��s�N�7�,!��^� � j�i,^M1ll,lol3�. �, �,u^1��.�u�s > ��'J�l�;� ��^��„��a� !� ":pVY�a�p„�&F� a� 1,�://,I4Ya� $ �„!�B£idCha�x !� 1:FaIS,>'a�.- E„N!?:1„�4a7. �" a� r c , � M�D�u� � ��1"J"i„Y4ua� � 7sG�l,,li�,�� 15 Projecte Approve an Unissue „, �IGI��/� �?; ��C�,��Cb, „N �,��p�'U„ �> 3p�&:En„'34� � :�'xS�Y,�r14 � 3„�I:�Rd14> °� :r 3�,�D,l.d�. { 3 J�.�r„1(i&: N:� � ��r 'i�"x _� l,,/'��i,a�£utu. `G� �„�f1�!,�.�r�'ll °� :,a,I�ru�,I"��I �^ �,r a'i,�,��afS Tota Debt Service on Authorized Debt l��P�I�; �. � '� �i IId31P!sh�a . d ei�€r,'rQ17 &a�'r�aa59 n °: "N .r,Q1�r,.S�a�G14 �I,��U!a„�Y�$ N::: II� Projected New Levy Supported Debt Service(above) � tl��a�.�lo",J � ��?�",J�l. }� "7J�7�„;��f! � s��Ns�,r.'t�; � �i��Y�"��IJ /,� �r°�pB:D&:'x °{� &��i&,°��T �F &,�fblls,l�aS� "� I:,I Es'�;'��I"�- "� H,�.a�l„�a& k TOTAL-PRO]ECTED LEVY SUPPORTED DEBT SERVICE $10,397,112 �o��'"ro�,�,"'�� x �',�� '!'w'!'ro �N.��p��.�� u�'��"'��i �"'w��l��'��J� �8��fl�:�'�l� "�p" 5�'a��ffk'a��$�#- �"ms�g�fl��a��9� ��.��1'�� r'x�'��9�':�.!''.u� ¢s F!!'' Plus:Projected Debt Service on Future Capital Projects $ 155,133 $ 1,442,735 $ 2,755,935 $ 4,096,011 Nf �(� Less:Debt Service Funded from Special Revenue Accounts $ (51,933) $ (16,125) $ (132,023) $ (124,148) $ (124,148) $ (124,148) r Ih l Less:Revenue Set Aside for Paydown of Land Purchases-(�I�ev+�y $ (2,320,274) $ — $ — $ — $ — $ — BII; Less:Proposed Use of Stabilization Fund $ — �, $ — $ — $ — $ — `� (`.:r�NPQ1�bC:D} K Total Offsets to Projected Levy Supported Debt Service V (N-NN-II t-b;��o f II II w N;,J $ (2,372,207) .j� (�ti�ifpJ af. $ (13Z,023) $ (124,148) $ (124,148) $ (124,148) � ��&}P&�',�:'n`�. � �� LEVY SUPPORTED DEBT SERVICE $8 024 905 "��'"��'"�°q''"�'"� ^� ��"'z� ��w"'u. "�r��'&��i!":w�1� '�W�'�� a��l"'��',��rv� III$ �If::-X--4"a-'�II� III �III"'!�i�',',�,",�, r r �� rc n . rc. a � a..... rc.. � a �s. �u��;�:��liu,a�fl �r�amn�U� '��9�9 ��'�a�"�;��➢� �&ba�d9"�a"'��•�A �'u�"u�:;�.a��l FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-6 Municipal Projects uniiii ii � . ..^m.... .' ��.. .. ' .....��....:. w. � ..... ... .� I....... i uiiii nnni . .. . .. .. .. .... .. .. i.... . .. I II�II �h �h� �h . „ ur�ii uim ,,,, � Ilf;�,,, � ,,,,,, . �................................................................................................:......................................�.................................................................................................................... .�.........................................� �.��.,�............................�........�.........................::::....�'�� II �u aa�- ��V,� mm mnm m�ni ,y uni unn ni �mi i �� ...I...........nnin...........................�i i nnn �� . .. �S . ' � �� ... 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'...�u� ii�a�r� ��:��i°��a�r��ntii� ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, �...:-�: �i�e�.....:�n �.: .:�°� �� i �. ��:�ii�ii , . . ry � .. . ��.. ;��....,��. �mR , ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, , , ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, II��'� II�,�",�',� II�...,,,, ',�� II�-��',� II�,�, ' 11��6, II�,,, , ,,, ,,, ,,,,�,,,,,,,,,,,,,,,,,�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�,,,, ��g�� -,,,^��,��,,,,,,,,,,,,,,,4�� :��g��. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�,,,,,, 1. �II��'��N� �ir�� :^��, ° ��r��ii�� ° �R��w��1114��,�Jlll� �uu��uu� ��,iq�� IIIII;�iii�m�iulll4�uir��uiriu�iu��uii�,��,- �� °° �� , ��'�"�'�� (^��4�� General Fund Debt�...��°°�� Ill�iiir�� IIII��): This request will fund the remaining design, construction and project management for the roadways FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-7 around the Lexington Battle Green, which currently includes a preferred roundabout alternative for the intersection with Hancock Street and Massachusetts Avenue. Prior authorizations from FY2013 and FY2016 funded a review of the pedestrian and vehicular safety and flow in and around the Battle Green, ways to enhance the access and visibility of the historical sites and how it relates to the overall Center Streetscape Project. A conceptual plan has been developed and will be further refined through the remaining design phase and public outreach process. The funding for both final design and construction is being requested for this Town Meeting to allow for the work to be completed in advance of the 250th anniversary of the Battle of Lexington. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-8 Facilities Projects In 2020, the Department of Public Facilities conducted an evaluation of all the Town's building-related capital assets. This study produced a detailed report on the current condition of DPF assets, including a 20-year Master Plan for renovations and replacements of all town buildings and systems. Due to timing of receipt of the report, and DPF's focus on ensuring ongoing operations and town and school buildings during the pandemic, recommendations from the report have not been incorporated into this budget. Initial conversations with policy makers on insights gleaned from the report data will begin in early 2022, and we expect that staff will further update and prioritize the long-term capital plan in a way that is financially feasible and and best protects the Town's capital assets. 1. ... �. ��.... ... . � ,.��........... . ..� $ :� ��i. ��.�u..��i... ,,, , ��.. ��, : • ,.NM....:� �......... ...! ..... i�a�... ��- ir�^:��u�, , II ..�� ii,�� ll�n�°-��wr�-Vir�N-��'��'�.��a�� :�'HN�'��-�11��;��li-��Il�-ir�ral��tll�� i� .°.��-V.:�=�-ry�i �i��-i��G:ir��ii�� High School Equipment Emergency Funds - $500,000 (General Fund Debt): The Lexington High School is a building with many needs, both in terms of the ability to house a high performing educational program and the physical facility itself. The facility continues to age and some systems have exceeded their useful life. The Facilities department continues to perform regular preventative maintenance, however some systems are still in danger of failing. The Town has begun planning for a significant construction project in the coming years, and the Lexington School Committee has submitted a Statement of Interest to the MSBA for consideration of a new or refurbished high school. While waiting on that invitation, and the construction that will follow, this request would provide a funding authorization to repair or replace a major mechanical system in an emergency situation only. This debt authorization will remain open and available for expenditure until a new or refurbished facility is operational, and at that time any unused portion would be rescinded. Potential Candidate for Debt Exclusion 1. LHS Feasibility Study- $1,825,000 (General Fund Debt): Lexington High School (LHS) was renovated in 2000 to a capacity of 1,842 students. In 2014 and 2015, pre-fabricated buildings were added to the campus, increasing the number of classrooms. The January 28, 2015 Symmes Maini & McKee Associates (SMMA) Lexington Public Schools Master Plan Report identified the "classroom" capacity of LHS to be 2,270 students, though also identifying that core areas would still be overcrowded. This existing capacity was projected to provide sufficient classroom space for the next five years. From the SMMA Master Plan, a School Building Project Consensus Plan was developed that identified adding capacity to the middle schools, elementary schools, and pre-Kindergarten, as the priorities over the next five years. School Committee submitted a Statement of Interest (SOI) to the Massachusetts School Building Authority (MSBA) to evaluate LHS for insufficient educational capacity and system upgrades. Should the MSBA select the Lexington SOI, funding would be required for the Feasibility Study. The SOIs submitted to the MSBA in 2019 and 2020 were not selected to move forward. In February 2021, the School Committee again submitted an SOI to the MSBA and expect to hear if the LHS project is selected in the Spring of 2022. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-9 FY2023 RECOMMENDED PRO)ECTS - WATER FUND DEBT (Table II) TABLE II: FY2023 RECOMMENDED PROJECTS-WATER DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None proposed. $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO)ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED WATER DEBT SERVICE FY2022 FY2023 FY2024 FY2Q25 FY2026 FY2027 A Subtotal:Authorized and Issued � ��Q)tlIR�,,�,1°� � �b�1C)ru'3��,. .n +rp�J;��iea8� �„ �,�,d��7u'U�a. '� Qr:3��,�uD��u ^�� &:�,4�& �(� lrr,:��!:> '� �+C:D:�,1&8� g� r✓�+,�'.r�i �+ >`.rd:D,�Fi','r B Subtotal:Approved and Unissued(short and long-term) ;r �"da�,��ul � �p�"�'u,�A�1�1� �b +�G"s'�f,�7 � �,ul��„JJ�1 � !'�°1:m�;rV7uuD ^� ��:�F„d�;� �� f�(1„�N4't41 � 1�:��;ar.3 �N d&1:a„:'��d �� _�+�u'�,��GY C Totdl:Debt Servite on Authorized Debt ^��p��*��ro ^��,�,W"!��'"��'"� ^��W�� ,'�.+��m�� "��"�"�'��"'� / ��'laq�nA1 ��.g��n"°ad��-ua ��.M�Y�:�a�A�� .�'�Y��•��' ��u�.��•�U��.�•u,» D Subtotal: Projected Debt Service on Proposed Capital Projects — — — E TOTAL PRO]ECTED WATER DEBT SERVICE $1,179,794 p��y��'�� "��,�"'w'"rv"�'"� �»� "�W�� ro '��'��"'� �1�7„�'N'R�."��'fl "��.��fla�G!!u�'�c�E!� �p�.a��:�a�Jl�.�. ��.a��.��b'�;k '�u�.��.�� No recommendations for debt financing. FY2023 RECOMMENDED PRO)ECTS - WASTEWATER FUND DEBT (Table III) TABLE III: FY2023 RECOMMENDED PRO]ECTS-WASTEWATER DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 Pump Station Upgrades $1,500,000 10 4% / $ 40,000 $ 210,000 $ 204,000 $ 198,000 $ 192,000 ($2,000,000) Sanitary Sewer System 2 Investigation and Improvements $720,�00 10 4% � $ 19,200 $ 100,800 $ 97,920 $ 95,040 $ 92,160 ($1,020,000) TOTAL PRO]ECT COSTS $2,220,000 $ 59,200 $ 310,800 $ 301,920 $ 293,040 $ 284,160 AUTHORIZED SEWER DEBT SERVICE FY2022 FYZOZ3 FY2024 FY2025 FY2026 FY2027 � . N� ° ?rdJ4'Ns�G�I ,, ��fl�,s�"�� A SubCota:Authol'IZed and IssUed Debt N° I,ir"a;�.�/ O�C�u3'r��"�Jf1 "1� I,QU�^i,'�'„��, y � ��Cu�,. � k,]�&��4r�7'� °{� �7°�nf�J4�_ p� �'�41,�I�I q� !'�i&�P�ISd_ '� ��Yn:n41,38a B Subtotal:Approved and Unissued Debt(short and long-term) 5 ;�C7VI�,VI�e1�� <(� "„"rJ�u�y1 �G, "r�ArV aYJu� � 'u�N�,��`��, �I, "p:,G G�,�Y "� 3°�(z,u�G1 Q� l�l�„ti$Eia � 0�?�,a�u��. "?. B�bp`)dJ_ '.{v !2�€�r„&H.�'a C Total:DebtServiceonAuthorizedDebt "dw" ��",'�".'�",'��,';�/" "�w1��"m�"�� "y��"'��w��"�"��I m�z�A�,��wp�� N�w��,�,'."'� D Subtotal:Projected Debt Service on Proposed Capital Projects � $��I�y59 200 $��3 0 00 $� ��0 9�0 $��'�3 040 $m �284,60 E TOTAL PROJECTED SEWER DEBT SERVICE $1,464,513 ,°�S��w I��i,',;�i Qo-Ill��,�w��,,,,,,;�u��,�W�„�„.,��I �y'ro��,��a".....,�»��wAw��,'p„�'� ��'��$�II �"u�.��gPro��u ��.��.M��" "�"v.�:�"�'��'a�IV�� &"a'��g��.6R 1. Pump Station Upgrades - $2,000,000 ($1,500,000 Wastewater Debt, $500,000 Wastewater Retained Earnings): This is an ongoing program to upgrade Lexington's ten sewer pumping stations. A 2013 evaluation and capital plan was developed for the Town with the assistance of Wright-Pierce, including a detailed engineering survey of the pump stations. The survey helped determine current and future needs, timetable and probable costs for the proposed work. Construction has been completed on the pump stations at Worthen Road, Marshall Road and Constitution Road. Design has been finalized for construction at the Hayden Avenue pump station and the recent bid process resulted in significant cost increases over original projections. Design is underway and near completion for the North Street pump station, and given the recent bid results the construction cost for the North Street pump station has increased significantly to reflect current market prices. The goal of this program is to FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-10 upgrade all of the pumps and support systems to enable better energy efficiency and avoid emergency expenditures. 2. Sanitary Sewer System Investigation and Improvements - $1,020,000 ($720,000 Wastewater Debt, $300,000 Wastewater User Charges): This is an annual program that provides for rehabilitation of sanitary sewer infrastructure. Work will include replacement or repair of deteriorated sewers, force mains and manholes in order to improve flow and reduce inflow and infiltration into the system. Engineering investigation and evaluation will continue on sewers throughout town, including those in remote, hard to access areas. These capital investments improve the operation of the sewer system, reduce backups and potential overflows, prevent system malfunctions and reduce the measured flows through the MWRA meter. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Wastewater user charges, with the ultimate goal of transitioning the entire program to cash funding over 10 years. While rate payers may pay slightly higher wastewater rates in the short-term, significant debt service savings will be realized, resulting in lower overall costs in the long-term. FY2023 RECOMMENDED PRO)ECTS - RECREATION FUND DEBT (Table IV) TABLE IV: FY2023 RECOMMENDED PROJECTS-RECREATION and COMMUNITY PROGRAMS DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO]ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED RECREATION REVENUE DEBT SERVICE FYZ022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt Service $ — $ — $ — $ — $ — 6 Subtotal: Approved and Unissued Debt Service $ — $ — $ — $ — $ — C Total: Approved Debt Service $ — $ — $ — $ — $ — D Subtotal: Projected Debt Service on Proposed Capital Projects , $ — $ — $ — $ — $ — E TOTAL PROJECTED DEBT SERVICE $ — $ — $ — $ — $ — $ — No recommendations for debt financing, FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-11 FY2023 RECOMMENDED PRO7ECTS - FUNDING THROUGH PROPOSITION 2�/z DEBT EXCLUSION (Table V) TABLE V: FY2023 RECOMMENDED PROJECTS- FUNDING THROUGH PROPOSITION 2�/z DEBT EXCLUSION Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 Lexington Police Station $32,800,000 30 — $ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133 Construction Total Project Cost $32,800,000 $ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133 APPROVED AND PROPOSED EXCLUDED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 Subtotal: Approved and Issued Debt ; 1'up�;✓N'upo"]'��r, $ 14,023,382 $ 13,629,861 $ 13,229,441 $ 12,681,295 .�� 1�ieQY 1:�p�r�r.r Subtotal: Approved and Unissued Debt $ 34,606 $ 1,018,557 $ 989,311 $ 960,066 $ 930,820 Total: Approved Exduded Debt Service ^, I'up�1k�S��"�V1,!, $ 15,041,939 $ 14,619,172 $ 14,189,507 $ 13,612,115 g�y 1:&seS;�e'p�?:�&: Subtotal: Subtotal-Projected Exempt Debt Service(above) �$ — $ 2,405,333 $ 2,361,600 $ 2,3ll,867 $ 2,274,133 Total Approved and Proposed Excluded Debt Service $16,747,991 ��„"'��mll��mll!'� $17,447,272 $16,980,772 $16,507,374 $15,886,248 �"»"�.�„��&ld��;:�. Less:use of Capital Stabilization Fund to Mitigate Debt Service � �z�gp0,000) $ (800,000) $ (700,000) $ — $ — $ — Impacts on Properry Tax Bills Net Excluded DebtService $13�947�991 �m�.!'!��k��UR��Vi'�, $16�747�272 $16�980�772 $16�507�374 $15�886�248 ,,�.�'��'�''��,�. 1. Lexington Police Station Construction - $32,800,000 (Exempt Debt): The existing police station opened in 1956 and lacks many basic amenities of a modern police facility. The building does not have an elevator or a sally port for prisoner access to the cell block. It also lacks a fire sprinkler system. The indoor firing range, locker rooms, garage and office spaces are inadequate. Bathrooms on the basement and second floor levels are not ADA compliant. The heating and cooling systems are inefficient and the building is served by two separate electrical systems which cause problems during outages. In FY2017, the Town appropriated $65,000 for a feasibility study to consider locations for constructing a new Police Station. In FY2019, the Town funded the design and engineering of a new Police Station at its current location, 1575 Massachusetts Avenue. The funding request for the demolition and reconstruction of the Police Station, and temporary relocation space, was originally planned for the 2021 Annual Town Meeting, but was postponed to allow the community to engage in conversations regarding race, social justice and the future of policing. After public engagement and reaffirming the conceptual design, final design funds were appropriated at the Fall 2021 Special Town Meeting. The request for construction funding, currently estimated at $32,800,000, will come to the 2022 Annual Town Meeting, with a debt III exclusion vote to follow in June �2022. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-12 FY2023 RECOMMENDED PRO)ECTS - Community Preservation Act Debt (Table VI) TABLE VI: FY2023 RECOMMENDED PROJECTS-COMMUNITY PRESERVATION ACT DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO]ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED CPA REVENUE DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt $ 1,866,600 $ 1,788,900 $ 681,200 $ — $ — B Subtotal: Approved and Unissued Debt � �,�N,�''��° $ — $ — $ — $ — �; ikdr�k'aQY C Total: Approved Debt Service ��,�"�"'��w�� $1,788,900 $ 681,200 $ — $ — �'u�.��3�nA�� D Subtotal: Projected Debt Seroice on Proposed Capital Projects � — � — � — � — � — E TOTAL PRO]ECTED DEBT SERVICE $2,989,550 ��,��"!��u��!;. $1,788,900 $ 681,200 $ — $ — �'u&�.��A��N!h�� No recommendations for debt financing, FY2023 RECOMMENDED PRO)ECTS - Compost Revolving Fund (Table VII) TABLE VII: FY2023 RECOMMENDED PROJECTS-Compost Revolving Fund Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO]ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED REVENUE SUPPORTED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt '� �"�"�^�I"� ";r II�aD��l��'u 5,C u@�,u,,u"��pi "; 11+I�^^^?�y, $ 102,200 � I,�Ol,Qk32 � &�erp&f3C; t� N�?�.d�iP� � 2��,J4V� B Subtotal: Approved and Unissued Debt �� e � �� s !� _r�t,�s:$d �{, xrfr„Frl�"_ 'y u�,/7� °{� u>d,7E:'r� s�A i'''r6:h;Y�1�1 C Total: Approved Revenue Supported Debt Service �� "ll,�I z � ��u"��,�4 N¢i �� dC�u��r��u � I J�1,�4°��? "� G�J�J„J�I�c� '�, 7&!'r,�ZFa$ `}� 8�,8„¢��a9- �, �:✓6a,��ky �:____ If>"b,'afl'r � &',:r:o„EYk�I D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTALPROJECTEDDEBTSERVICE $ 163,001 �» ��'��.�"'w �w ��m��"��w "� 1��1:�.�1D�� n ��w "�n ��,�� .�,��:� � �.��a��. � �.��'��.��a � �a'��.� �� .��:�.�i. No recommendations for debt financing. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-13 FY2023 RECOMMENDED PRO7ECTS - CASH CAPITAL (Table VIII) TABLE VIII: FY2023 RECOMMENDED FUNDING FROM REVENUES(Cash by Source) Waterl Sewer Recr. Enterprise Retained Retained Operating Other Project Free Cash Tax Levy Earnings Earnings Funds CPA* Funds�* Total Cost Other**' SCHOOLPROJECTS 1 LPS Technology Program $1,343,006 $ - $1,343,006 $ - • eea ees FACI LITIES 2 Public Facilities Bid Documents $ 100,000 $ - $ 100,000 3 Building Flooring $ 150,000 $ - $ 150,000 4 School Paving and Sidewalks $ 145,000 $ - $ 145,000 5 Mechanical/Electrical Systems Replacements $ 787,000 $ - $ 787,000 6 Municipal Building Envelopes and Associated $ 219,540 $ - $ 219,540 Systems �. Townwide Roofing m �N��,"IG1Cl $ - � �r`wG„�lu�C) .....................................................................................................................................................................................................................................................................................................................................................................................................................................................::�r::::::::::::::::: :.................................. 7a School Building Envelopes and Associated $ 251,400 $ - $ 251,400 ` Systems d ,� Playground Enhancements-Pour-in-Place �'"' Surfaces $1,459,591 $ - $1,459,591 �3 Center Recreation Complex Bathrooms& ��] Maintenance Building Renovation $ 915,000 $ - $ 915,000 �1 1� Town Pool Water Heater Replacement $ 31,000 $ - $ 31,000 1-� s �m MUNICIPAL PROJECTS 1�: West Farm Meadow Preservation $ 28,175 $ - $ 28,175 q_R 1� Wright Farm Barn Stabilization and Preservation $ 155,000 $ - $ 155,000 I;� I�i Hartwell District Signage $ 65,000 $ 65,000 1.3 1.a Townwide Pedestrian&Bicycle Plan $ 65,000 $ 65,000 1�R South Lexington and Forbes-Marrett Traffic ��'� Mitigation Plans $175,000 $ 175,000 1-�r �.+" Transportation Mitigation $ 6,824 $ 6,824 1-� �,.�� Replace Pumper Truck $ 650,000 $ - $ 650,000 1-? 14'� Pine Meadows Improvements $ 95,000 $ - $ 95,000 1-rk ��l Park and Playground Improvements $ 200,000 $ - $ 20Q000 ��k :�'� Park Improvements-Athletic Fields $ 250,000 $ - $ 25Q000 ��1 ��: Park Improvements-Hard Court Surfaces $2,500,000 $ - $2,500,000 �� '� Community Park Master Plan-Lincoln Park $ 10Q000 $ - $ 100,000 �� ':� Townwide Culvert Replacement $ 39Q000 $ - $ 39Q000 III �:� FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-14 �� Equipment Replacement $1,246,000 $ 29Q000 $ — $1,536,000 ��k �J'� Sidewalklmprovements ` ,�,"�,�J�I $236923 �> s;�7(Y,�J�1C7 �"s � ,,,QY�d �� l�l@,¢�&:dFk �.+' Townwide Signalization Improvements $ 125,000 $ — $ 125,000 ?�S Storm Drainage Improvements and NPDES J�S $ 57Q000 $ — $ 570,000 Compliance �� Comprehensive Watershed Stormwater $ 390,000 $ — $ 390,000 ` Management :aff3 �Q1 Street Improvements"" $2,669,767 $ — $2,669,767 $982,231 �� :+"tl Pump Station Upgrades $ 500,000 $ — $ 500,000 .:C�1 Sanitary Sewer System Investigation and '��' Improvements $ 30Q000 $ — $ 30Q000 �� '�s Water Distribution System Improvements $1,60Q000 $ 600,000 $ — $2,200,000 ,J> "�� Hydrant Replacement Program $ 75,000 $ 75,000 $ — $ 150,000 1J �`? Battle Green Streetscape Improvements , Ixr�t�„�:1t1C) $ — 'q, rxr,"��„4)u7C) ......................................................................................................................................................................................................................................................................................................................................................................................................................................................�r,:::::::::::::::::::::::.................................. "a�S Municipal Parking Lot Improvements $ 6Q000 $ — $ 60,000 ;:5� <9r` Public Parking Lot Improvement Program $ 100,000 $ — $ 10Q000 rS."X ','s�s New Sidewalk Installations $ 75,000 $ — $ 75,000 ;��a ��> Application Implementation $ 158,500 $ — $ 158,500 �� 1:�� Network Redundancy&Improvement Plan $ 945,000 $ — $ 945,000 �g� �?:q Scanning-Electronic Document Management $ 110,000 $ — $ 110,000 �� 1�: Archives&Records Management $ 20,000 $ — $ 2Q000 �I Q5 s ee� ere eem 'ee OTHER CPA FUNDED PROJECTS �,+ Vynebrooke Village ModPHASE Modernization $ 16Q790 $ 160,790 ` Project q1 n� 116 Vine Street Affordable Housing Construction $5,300,000 $5,300,000 �� "> Affordable Housing Unit Renewal $ 234,000 $ 234,000 �> • •e °� • e eee eee ^es see *CPA totals do not include proposed FY2023 administrative budget of$150,000 and�N„^�r^�;�a rf�fr II x°�x'�sC,�1,for debt service. **Other Funds include the Parking Fund,TDM Stabilization Fund,Transportation Network Company(TNC)Special Revenue Fund,and Prior Bond Authorizations. ***Other includes$982,231 in Chapter 90 Aid for street improvements. ****Proposed funding for the annual street resurfacing program is comprised of$2,669,767 of tax levy dollars and an anticipated distribution of$982,231 of Chapter 90 funds. This level of funding is intended to maintain the Town's roadway surface rating(RSR)in the mid-80s. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-15 School Department Projects 1. LPS Technology Program - $1,343,006 (Free Cash): This request addresses the District's strategic goal for enhancing the capacity to utilize technology as an instructional and administrative tool. The request will continue to support student access to devices to allow for innovative learning methods that integrate supportive technologies, problem-based approaches and higher order thinking skills. It also maintains and improves, when needed, current infrastructure such as networks, access points and servers. The capital improvement request for FY2023 would provide funding for the following: Tech Workstations - $173,400 to replace Unit A (all classroom teachers, counselors, librarians and staff working under the teacher contract; Unit A) workstations and peripheral devices (laptops, desktops, printers and monitors). Staff workstations were primarily replaced from FY2020 funds, thus minimal replacements are budgeted for this cycle. (150 laptops @ $1,075 each, 5 laptops/ workstations @ $1,000 each, 10 printers @ $440 each, and 10 monitors @ $275 each) PreK-5 Mobile Devices - $105,300 to replace 260 Grade 1 iPads across all district Grade 1 classes due to current devices having reached their end of life. (260 iPads @ $405 each) 1:1 Middle School Pro_qram - $212,610 to purchase 570 Chromebooks for 6th graders entering Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices follow them through middle school (three-year life span). Generally, by the end of middle school, many devices have reached their end of life due to use. (570 Chromebooks @ $373 each) 1:1 at Lexington High School - $180,480 to purchase 640 Chromebooks for 9th graders. All high school students, once provided a device in 9th grade or upon entering the high school, have the device through their senior year (four-year life span). (640 Chromebooks @ $282 each) Science/Technology/Enaineering/(Art)/Math (STEM/STEAM)/Computer Science- $80,800 to update district computer labs at either the Middle School/High School level and purchase STEM/STEAM based curricular materials. (two labs @ $37,400 each, $6,000 for STEM/STEAM Materials) Interactive Projectors/Whiteboard Units and Document Cameras - $240,416 to replace 48 interactive projectors districtwide. This equips buildings with a touch-activated interactive system with a new ceramic whiteboard and soundbar. The replacements will begin with the oldest model per school until all systems are within a 5-year window with all of the same functionality. The request will also replace 28 document cameras at middle schools, with remaining schools planned in future years. As part of new school construction, some schools have newer document cameras and other schools have had document cameras replaced prior to this year. (48 projectors @ $4,640 each, 28 document cameras @ $632 each) District and Building Network Infrastructure - $330,000 to replace switches at the high school that control internet and internal connections ($40,000), replace switches districtwide that support internal connections in schools ($90,000), and replace the electronic devices that support the schools' virtual networks ($200,000). Server/Storage Infrastructure - $20,000 to maintain and upgrade any server-related hardware. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-16 Department of Public Facilities Projects 2. Public Facilities Bid Documents - $100,000 (Free Cash): This is an annual request for funding professional services to produce design development, construction documents and/or bid administration services for smaller projects in anticipation of requests for construction funding at town meeting that have a high probability of approval. This will ensure that both municipal and school projects can be completed in the then-current construction season, which is particularly important for the timely completion of school building projects given the short window between the end of school in June and the end of summer. 3. Building Flooring - $150,000 (Free Cash): Initiated in FY2011, this is an annual request for funds to be used for the replacement of flooring systems in municipal and school buildings. The goal of this annual program is to ensure failing floor surfaces are replaced and are safe for all users. The FY2023 request will begin a systematic replacement of classroom flooring from Vinyl Composite Tile to Linoleum Vinyl Tile at Bowman, Bridge, Clarke, Fiske and Harrington schools. In FY2022, second floor hallway floors at Fiske Elementary School were replaced, as were floors in four classrooms at the high school, the field house basketball court and the Town Office Building. 4. School Paving and Sidewalks - $145,000 (Free Cash): This capital request provides�as needed' replacement of sidewalks, bus loops and parking areas on school grounds. Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a condition suitable for public safety and highlights the Safe Routes to School. The FY2023 request will specifically fund sidewalk panel replacements and parking and roadway improvements at Clarke Middle School which are currently in poor condition. 5. Mechanical/Electrical Systems Replacements - $787,000 (Free Cash): This request is part of an annual replacement of HVAC and electrical systems that have exceeded their useful lives and require replacement before excessive failures occur. This appropriation will address items identified in the 20-year Master Plan. 6. Municipal Building Envelopes and Associated Systems - $219,540 (Tax Levy): This ongoing capital request, originally approved for funding in the 2006 Proposition 2�/z Override, includes repair and replacement projects for the maintenance and upgrade of municipal buildings and systems. The FY2023 request seeks funding to begin a window replacement project at the Lexington Community Center. Windows in the mansion section of the building are single pane, difficult to open and have significant air leaks, and this funding will replace them with a safer and more energy efficient option. 7 IIIC �, uir� uji„�'�TM Illl��u„��uuuiruo�..° ��...�IIIV ui��...��lllh��.' �� q�il�u u�� °�u� �II�u�....IV '��R��',� u��u�p.�^�� ui� �,s� u°�°I�Ill�,q��^ �.... �ii�.p�u�u�.a�u�:P:� I��u°�ii„��u�u� ��n�q;�l,l�� "�u�q,�.u°��III ��Il,u°m��uui��uiK��i,i°��u��u�i..l,l�,��u�ulll��uir;�,��"�� II��III� ��I,I��uu��lll�.p�'��„I,I�ua,l�� u��....ir��u�� a��r.... ��u��u��. ��u� uii��uilll�u��ii„�u�� .. 8. School Building Envelopes and Associated Systems- $251,400 (Free Cash): The purpose of this ongoing capital request is to perform annual prioritized extraordinary repairs and modifications to school buildings and systems. Specifically, the FY2023 request will be used to address water and air infiltration issues at the Central Administration Building by repairing or replacing gaskets, caulking, doors and windows. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-17 9. Playground Enhancements - Pour-in-Place Surfaces- $1,459,591 (CPA): Older playgrounds use bark mulch as their safety surfacing, which is not stable and is regularly washed out or kicked out by students using the play equipment. When this occurs, the 12-inch impact absorbent surfacing requirement is no longer being met, which could result in serious injuries if or when a student falls. Pour In Place (PIP) safety surfacing is a rubber/urethane product being used in all new playground installations. Benefits include better drainage, consistent safety surface, and faster snow melt, enabling use of the playground during colder months. Replacement of the playground surfaces at the Bowman, Bridge and Estabrook elementary schools is proposed during the summer of 2022, as well as a completely new playground at the Fiske elementary school. 10. Center Recreation Complex Bathrooms & Maintenance Building Renovation - $915,000 (CPA): This request is for construction costs associated with renovation of the bathrooms and maintenance building at the Center Recreation Complex. The project will renovate the bathrooms, repair the plumbing system, and install new fixtures. In addition, the storage area currently used by DPW staff to maintain the athletic fields in the area, will be renovated to better support those efforts. 11. Town Pool Water Heater Replacement - $31,000 (Free Cash): This request will replace the water heater at the town pool complex which provides hot water to the 11 sinks and 18 showers at the complex, located in both locker rooms, the family bathroom/locker room and the outdoor showers on the pool deck. The existing ��plll Il�� water heater was installed in 2013 and is approaching end of life. ��-m�-i��I��irm�� I��.I��.�irn �.��ir�r�iii��ir��l�III�� ,�iir��u��li.�ir� ��iii�u�irn� �.IV:��. II��^��.liir�� .�„�u�.�� ,p� �II�� replacement�w�tii�; . � �II ��.� ��-��fl��'�ru��ii��r��-�� ,.. �,� � .. ��-�-ir��ii��^�rir�r�u�inua'�� ui��.... �I��ii„� ii��fliru�..iru�� III.�„�w� ��'�u,u,�,��M�� ..�u��u�...�ll�µ�ii�ir�p. ��a��^u....��u iiirn��,��lllllla��ii��,�,ir� �� .Ir�q. electric ��u��ir��u�iruii��. Municipal Projects 12. West Farm Meadow Preservation - $28,175 (CPA): This request is to preserve approximately 10 acres of ineadow at West Farm to improve passive recreation opportunities, enhance wildlife and plant habitat, and create a renewed connection to Lexington's history through the recovery of stone walls and scenic vistas. 13. Wright Farm Barn Stabilization and Preservation - $155,000 (CPA): This is a first phase request to stabilize the shell of the Barn structure at Wright Farm to prevent weather and water damage by fixing or replacing the windows, gutters, down spouts, and roof shingles. In addition, ponding water in the lowest level below grade needs to be addressed. 14. Hartwell District Signage - $65,000 (Hartwell Transportation Management Overlay District (TMOD) Stabilization Fund): This is a request to add new signage on Hartwell Avenue and the jughandle on Bedford street to address safety issues as well as to support economic vitality by drawing attention to the commercial corridor - Hartwell Innovation Park. 15. Townwide Pedestrian & Bicycle Plan - $65,000 (Traffic Stabilization Fund): This request is to develop a Townwide Pedestrian and Bicycle Plan, which will compile existing conditions data, identify and prioritize future improvements to the streets, sidewalks, shared use paths to more safely accommodate pedestrians, rollers and bicyclists and provide meaningful connections to the region's active transportation network. The plan will provide a framework for the Transportation Safety Group (TSG) to address safety requests, prioritize sidewalk requests and inform capital plan budget decisions. The Plan will update the sidewalk prioritization plan and sidewalk request process to address locations with the most need and those that will create the most community benefit. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-18 16. South Lexington and Forbes-Marrett Traffic Mitigation Plans - $175,000 (Traffic Stabilization Fund): This request is to develop two Traffic Mitigation Plans: one for the South Lexington Transportation Management Overlay District (TMOD) and the second for Forbes-Marrett TMOD. The South Lexington TMOD encompasses the intersection of Spring Street and Hayden Avenue and most of Hayden Avenue. The Forbes-Marrett TMOD encompasses the Marrett Road and Forbes Street intersection. Traffic Mitigation Plans are a critical part of justifying mitigation payments from private development in the area and are required for proper implementation of the TMODs. In addition, the Plans outline projects and strategies to use mitigation funds to reduce single occupancy vehicle trips, increase safety and reduce traffic congestion. 17. Transportation Mitigation - $6,823.50 (Transportation Network Company (TNC) Special Revenue Fund): This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG). The TSG is staffed by the Planning, Engineering, School and Police Departments. Between FY2008 and FY2011, Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and recommendations for various townwide transportation improvements in support of the Traffic Mitigation Group (dissolved in 2012 and later reconstituted as the TSG). Anticipated projects for the FY2023 funds include study and creation of school zones; on-call engineering services to quickly address safety requests and address road design to reduce speeds where needed; and to apply to MassDOT to reduce certain regulatory speed limits. 18. Replace Pumper Truck - $650,000 (Free Cash): This request will replace the fire department's 2004 pumper truck that is currently being used as a mechanical reserve. In general, fire equipment has an anticipated useful life of 20 years. Lexington typically uses a truck in the front-lines for 10-years, followed by 10-years as a mechanical reserve. The 2004 pumper saw extensive front-line use when a previous pump had mechanical issues, which caused additional wear and tear to this piece. 19. Pine Meadows Improvements - $95,000 (Recreation Retained Earnings): This request will fund installation of new fairway bunkers on the 2nd and 7th holes as well as a greenside bunker at the 8th hole, reconstruction of the bunker on the 9th green, expansion of the tee at the 9th hole, reconstruction of the middle tee on the 8th hole, and completion of the design and engineering work associated with the cart path restoration and renovation on the 5th hole. 20. Park and Playground Improvements - $200,000 (CPA): This request will update and replace playground equipment, safety surfacing and various other amenities at Kinneens Park. The existing playground equipment was last replaced in 2004. The proposed improvements will result in the park being in compliance with the Consumer Product Safety Commission (CPSC), the American Society for Testing and Materials (ASTM) and the American with Disabilities Act (ADA). 21. Park Improvements - Athletic Fields - $250,000 (CPA): This ongoing multi-year capital program is to address safety and playability concerns as well as provide adequate and safe field conditions. This program funds improvements to athletic fields, including renovations to natural turf, drainage, new irrigation systems, and site amenities including benches and backstops. The FY2023 funds will be used for such improvements to the Fiske School Fields. Based on recommendations from a 2017 ADA Compliance Study, additional walkways will be installed to provide accessibility to the various ball field team areas as well as to the share outfields. If approved, renovations will begin in the Fall of 2022. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-19 22. Park Improvements - Hard Court Surfaces - $2,500,000 (CPA): This request will renovate the Farias Basketball Courts and Gallagher Tennis Courts. The project will include the construction of post tension court surfaces for basketball and tennis/pickleball. In addition to new courts, the project will provide new fencing, athletic equipment, storage shed, shelter, site amenities, tennis practice backboards, and signage. Due to the extensive use that they receive, a complete reconstruction of the the courts and installation of new practice boards will be needed. 23. Community Park Master Plan - Lincoln Park- $100,000 (CPA): This request is to complete a master plan for Lincoln Park to provide a strategic road map for implementing improvements, enhancements, and upgrades at Lincoln Park in upcoming years. Significant investments are planned in the coming 5 years, including field replacements and upgrades to the playground and fitness stations. The master plan will incorporate feedback from the Lincoln Park-Sub Committee, Recreation Committee, Conservation Commission, and community stakeholders, and result in a coordinated, holistic approach when implementing planned capital improvement projects at Lincoln Pa rk. 24. Townwide Culvert Replacement - $390,000 (Free Cash): This request is part of an ongoing program to proactively replace culverts prior to catastrophic failure, which will allow for proper design considerations and funding while also minimizing the impact to residents through unexpected road closures and flooding. A comprehensive Culvert Asset Management Plan guides the work to replace culverts in town; which is a companion effort with the ongoing Watershed Management Plan. Final design has been completed for culverts at Constitution Road and the Valleyfield area. Construction is underway for phase 1 of Constitution Road; Valleyfield/Waltham Street will be bid soon. 25. Equipment Replacement- $1,536,000 ($1,246,000 Free Cash, $145,000 Water Retained Earnings, $145,000 Sewer Retained Earnings): This is an annual request to replace equipment that is beyond its useful life and whose mechanical condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be handicapped due to equipment down time and excessive repair costs. Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement time interval. Replacement intervals vary from 5 to 20 years and are based on manufacturer recommendations and use (type and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is assessed as to its mechanical condition and work requirements. The systematic replacement program defines what equipment is expected to need replacement during the next five years with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Equipment Maintenance Division, Division Superintendents and reviewed by the Manager of Operations and Director of Public Works. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-20 The FY2023 request, by funding source, is shown in the table below. Equipment Free Cash Sewer RE Water RE Total 6 Wheel Dump with Snow Plow $ 50,000 $ 87,500 $ 87,500 $ 225,000 Utility Service Truck $ 57,500 $ 57,500 $ 115,000 Drain Flushing &Vacuum Truck $ 500,000 $ 500,000 Boom Flail Mower $ 45,000 $ 45,000 Autonomous Paint Striping Machine $ 52,000 $ 52,000 Wheeled Excavator $ 230,000 $ 230,000 Loader Mounted Snow Blower $ 170,000 $ 170,000 Sign Machine $ 63,000 $ 63,000 Toro Workman $ 40,000 $ 40,000 Small Front End Loader $ 96,000 $ 96,000 Total $1,246,000 $145,000 $145,000 $1,536,000 26. Sidewalk Improvements ($800,000) - $800,000 ( !'"�� °'�ui��ui��-Ilf��i��i�-Ilf�� ' " ""' �"'"��',��0 � Free Cash &$236,923 Prior Bond Authorizations): "��-�N�,^� ��r��a�ii�- �-��'I��I�'�� :a ��i�ir-�II ��-II-��II��Il�u� ir�;��uwu��u�...�k��lll��>.:�uw�ui�u�,u�� ira�IV��i,�ulll�.a �ir�a��'��u� u��l�a�uui d��°ii��uir�� ,:�ui��p��»�.IIIII��... q I�� u��ll.i,i�u ��r�pq':..c°��ir��,�uV;�,�u��in� II�,I�"�"1� �uu� ��u�u�u,�.p�u�°.�u��u�p....��u�l�� r,��u�ui��ru��....��u��u�im.l'j��w�� ,'�„�,�u�u�� r�ir� ��,Ill�.�u d uimi�ai,i��w��.. ��.��n��u�� a� Illiii w�...��a��,l�� ,��ir ��..��ii��_m��;,�lllll4�w� iii�ru�,�a�� iiir� ir��.0 �� ir��l��ii.�:�ir��lll��.�„��_�ir�ru��ir�:�� I��u�-��,�� irn ��u�ir ��_�a�;�'�irirrr�iiir�ll.l!��-.. ��V:��u��, .... 1) Illr� �II�„�m ��iic��llllll� u.uir�^��.� ��u� du��-��III ��i��...�� u�iil�r...11��u��^�� ,�r�� `�.... 2 III� �Il�q � ^� ° ii�l��uir� �II�,�,� ��7�� Il��u�ua.�� „°Illm��lll Il�p��u�u�ii�u.... ) �. �u�Jl��llllll� ��. . 3) III�� II°�� rlllu�p�u�� f...l��r��p�ii��u�� .u�a��ii�: Il��r�� Illiii�l�n� ��u�.��r�u��.... 4) III�k all�q.�� u��u�ulll ��aii��u�u�°�u�..�� I��...�u�Jl��;�lllll� I��,ku�� uiu�...�u ��,�°JI �Il��u��;;.11� �Jlu��„��ak �u��":��u�n�:u�l!:�� u��:ll„� r��wk... �u�llllll iiim��ir��p u��d.ii�air�� r��u�lll�y ��u�....1��lll��iii�� ... . III�III�'1�" �u�u�ii��^ir��llly ii�a��ii�Wa�� ql�� ;�irn��ii�iii�pir� ��u�° ��%� a��..11l�aw�ir� ��ii��lllll�r� ��iruir��iu��llllll��...�ll�ii�Il�...ii� �i��.�:� �� ii��m�ir��ii��... �.II��;� ��rul4�...�� III��^ �d�ruµ��w ...."�u��w��lllll<� ��rii��u��°u°��II ��u�u° III "h�� uu��uii°�� uu��.11lu��,.... • II �:s��.nllllll �w�� ir��u��mii V��II:��i�irun "�q .:�� IC �i�ulll��su°� I��,..�IC P�s�d....��ii�� • II��u uiar�� Il��ui�,. • II��u�u u�� II��.,�. • ��i�lllc� II�� u��irini Il��u�m� �� p„�u�ir�uir�� .11�lullllll II��.,,, • `��u.u�ll� Il��i;i„u��:��,��. . • Il:��k� ��, .... ..... • ��Ill�lll�u��u�� . �u��irn�� III��.p,�14� Ill�u� ��,,;�� u��ll��u°� III�'u,� ��. �u��.� • �liillllll«�� °uu�a�;lll�� • ��u��r�c�u��°�u°�� II�.��, .... .... ..... • Il.�ii��u�� II�'��.�. • ��:�u°.�,Il��u�� Il....�u��n� .... .... .... • Il��iiru��u II��' �u��ir:m� I��,iiiu�u��iiu�� ll�liillllll a�� "��'� • II��;��;r� III�� u�°�urvm� �m�u�� "'�a �.�� m�k�i ulll�`u II��.,�. • II��III �maiiii��lll��^ • I��°��ir��q p,.,��.ii��ir� �� Ill��iric�� .��ir��ii�� . . . .. .. ...................................................................................................................................................................................................................................................................................................................................................................................................................................... II Irn�� rlllla�r��uu�� I��ull�� I��u��u�wun�r� dlhpa� u�w��irn� Irnu�k��kii�� r�� u�,��«��IIII< �I��Il.�um��l�rii:u��u�u�n��.'''.. ..�"�,�'�� III ��'1111'� IIII��,�'�� IIII��,�'�� IIII�... ��,'� IIII��... IIII"" �r.... ��a��u �� ...��„�� r� ....�� :��a�� YI� �s��.��... �� ... �� „��... FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-21 27. Townwide Signalization Improvements - $125,000 (Free Cash): This is an annual request for funds to update trafFic and pedestrian signals in Lexington. A signal inventory and compliance study has been completed, which includes ADA compliance, condition assessment, signal timing, delays and prioritization recommendations. Most work has been completed at the intersection of Massachusetts Avenue and Worthen Road; once pole relocations are complete the final course of asphalt will be placed and final pavement markings painted to complete the project. The FY2023 request is anticipated to address the Lowell Street intersections with North Street and East Street. 28. Storm Drainage Improvements and NPDES Compliance - $570,000 (Free Cash): This is an annual request to replace and supplement existing drainage structures, issues typically uncovered during roadway related construction activity. Funds will also be used for continued compliance with the Environmental Protection Agency (EPA) Phase II regulations which help improve the water quality of Lexington's streams and ponds. Approximately $300,000 of this funding request is for compliance with the construction-related portions of the National Pollutant Discharge and Elimination System (NPDES) minimum control measures as mandated by the EPA in the stormwater general permit. The permit also requires the Town to comply with requirements for illicit discharge detection and elimination (IDDE), best management practices (BMP), installation, and retrofits. The remaining $270,000 will be used to repair/replace drainage structures encountered during road construction, repair other drainage areas of concern in the Town and improve stormwater issues discovered during NPDES investigation work. Current drainage improvements are being performed throughout the Oakland Street neighborhood. The IDDE program has continued with two summer interns and work is underway on the design of numerous BMPs, as well as drainage improvements in other areas of town. The preemptive repair of existing drainage structures will reduce damage to structures themselves, existing pavement, and private and public property. 29. Comprehensive Watershed Stormwater Management- $390,000 (Free Cash): DPW, Engineering and Conservation collaborate on this annual capital request which addresses drainage/ brook management issues. The request funds the continuing design and implementation of watershed plans and the construction of priorities established in those plans. Staff has reviewed three watershed plans already completed (Charles River, Shawsheen River and Mystic River) and developed a prioritization schedule with built-in flexibility pending unforeseen changes. Requested funding will be used to move forward with those prioritized areas. Oxbow/Constitution phase 1 is currently under construction, and the first phase of Valleyfield/Waltham Street will be bid soon. Long-term benefits of the program include prevention of property damage, reduction in liability and overall improvement to the health of Lexington's waterways. 30. Street Improvements- $3,651,998 ($2,669,767 Tax Levy, $982,231 Chapter 90 funding): This is an annual request for the street resurfacing and maintenance program. In addition to the $2,669,767 appropriated from the tax levy, $982,231 of Chapter 90 funds will be utilized. (Chapter 90 funding is based on Lexington's most recent allocation and on the current state allocation of $200 million statewide.) Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently being developed. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-22 Street Improvements - Financing Components FY2023 2001 Override Increased by 2.5% per year $ 741,812 Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234 Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850 FY2014 Health Insurance Savings $ 1,100,000 Additional Tax Levy Funding $ 381,871 Estimated Chapter 90 Aid $ 982,231 Total $ 3,651,998 Without Chapter 90 $ 2,669,767 31. Pump Station Upgrades - $2,000,000 ($1,500,000 Wastewater Debt, $500,000 Wastewater Retained Earnings): See detailed description under Table III: Wastewater Fund Debt. 32. Sanitary Sewer System Investigation and Improvements - $1,020,000 ($720,000 Wastewater Debt, $300,000 Wastewater User Charges): See detailed description under Table III: Wastewater Fund Debt. 33. Water Distribution System Improvements - $2,200,000 ($1,600,000 Water Retained Earnings, $600,000 Water User Charges): This is an annual program that replaces unlined, inadequate, aged and vulnerable water mains, deteriorated service connections and eliminates dead ends in the water mains. Water mains were recently replaced on Vaille Avenue, significant portions of Hartwell Avenue, Peacock Farm Road, Eldred Street and White Pine Lane. Additionally, a sustaining valve was installed on Grove Street to ensure that proper pressures are maintained. Water main replacements are anticipated in the Parker Road neighborhood, and on Vine Street, Hayden Avenue, Marshall Road, and Lowell Street from Maple Street to and including Summer Street. A booster pump is planned for the low-pressure area along Fairfield Street. The Town has also completed a hydraulic model for the entire distribution network and an asset management plan for replacing the Town's aging water infrastructure that will ensure a proactive approach for keeping Lexington's water both safe and reliable. The model identifies areas of vulnerability, water main aging, and those areas with low volumes and pressures. The asset management plan recommends the replacing 1% of our water mains on an annual basis. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Water user charges, with the ultimate goal of transitioning the entire program to cash funding over 11 years. While rate payers may pay slightly higher water rates in the short- term, significant debt service savings will be realized, resulting in lower overall costs in the long- term. 34. Hydrant Replacement Program - $150,000 ($75,000 Free Cash &$75,000 Water Retained Earnings): This is an ongoing replacement program designed to maintain the integrity of the fire protection system throughout town. Faulty hydrants need to be replaced to meet safety requirements. A list of hydrants needing replacement is generated each year during the annual inspection and flushing of hydrants by the Water and Fire Departments. Based on discussions between the two departments, the target goal is to replace approximately 60 hydrants per year at a cost of $2,500 per hydrant. The Town of Lexington has 1,747 fire hydrants in its fire protection system; a total of 57 hydrants were replaced in FY2021, and 12 were repaired. FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-23 35 1114��1111�� iur��muu�m ��uir��°�u��,..11l�uu�iu��uir� ��uu��ui�� ...,��„"'�� ....�� .... � �� uu��uir��llll IIIV!!�uuuu�m� IIIr'��IIIV��... ��"�'�� III�"iiir�� IIII�� .��iillla��tl ��u�irii��ii�ir� u�irn��dmmir� ��III�III�� If ��ir��ir��III...IC �i.uir�� .If.�d;l��. 36. Municipal Parking Lot Improvements - $60,000 (Free Cash): This request is for the survey and design of the parking lot that extends from Fletcher Avenue on the most easterly side to the limits of the Town Office Building parcel on the most westerly side. Funds for construction/ reconstruction will be requested in FY2024. The project includes reconstruction of the existing asphalt parking areas as well as new construction and reconfiguration of parking in the area nearest the Hosmer House and Police Station. This will provide for improved flow through the parking area as well as the potential for additional parking spaces pending the impacts of the Police Station design and Hosmer house move. The design and construction of the parking lot will be coordinated with the Police Station reconstruction since that project will significantly impact the existing parking lot. 37. Public Parking Lot Improvement Program - $100,000 (Free Cash): This request is for the redesign of the public parking lots located in downtown Lexington, including the Depot lot, the lot between Edison Way and the Depot (CVS lot), and the lot between Waltham Street and Muzzey Street (Michelson lot). These lots are currently in fair to poor condition with inefficient circulation and parking layouts. This redesign work will include surveys and a conceptual plan development design, with the anticipated results of improved efficiency, circulation and aesthetics. More detail is needed in order to get solid estimates on the cost of construction. 38. New Sidewalk Installations - $75,000 (Free Cash): This request is to fund the survey and design work for a new sidewalk along Cedar Street. This design work and public outreach will inform a future request for construction funding. 39. Application Implementation - $158,500 (Free Cash): This capital program is for large application migrations and implementations. The FY2023 request covers a number of initiatives - 1) the purchase and installation of a cemetery management system to facilitate cemetery operations; 2) the purchase, installation and configuration of a scheduling and time tracking system(s) for the police and fire departments; and 3) the purchase and installation of permitting and inspections software for the Board of Health. 40. Network Redundancy & Improvement Plan - $945,000 (Free Cash): This request is to build a stand alone fiber network for town computing and communications in an effort to achieve redundancy and vendor-independent capability. This will protect communication (both data and voice) between sites that are assessed as critical to the daily function and safety of the Town, and support greater use of paperless processes. Design for the network has been completed, and if approved, installation would begin in Summer 2022. 41. Scanning - Electronic Document Management- $110,000 (Free Cash): This request is to scan existing physical documentation into the Town's document management systems (Laserfiche and Tyler Content Manager). This effort will support continued efforts to migrate to paperless workflows. Once workflows have been established and no additional paper records are being created, historical records are scanned to ensure a complete repository and to allow departments to reclaim the physical space previously occupied by their records. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-24 42. Archives & Records Management - $20,000 (CPA): This is an ongoing request to fund the conservation and preservation of historic municipal documents and records and to make them available on the Town's digital archives. This FY2023 request will include the 1927 blueprints for the Cary Memorial Building; Tax Warrants and Acts of Massachusetts, 1778-1823; and Police Department Journals 1874-1909. Significant progress has been made in preserving Lexington's historic documents but there remains a continuing need to preserve records from the early 1900s and make them accessible. It is projected that this will be a yearly request for treatment/ digitization/microfilming of records. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. 43. Vynebrooke Village ModPHASE Modernization Project- $160,790 (CPA): This request is for fire and other safety system upgrades to supplement state funding for a large-scale modernization project at Vynebrooke Village, operated by the Lexington Housing Authority. The overall project cost is currently estimated to be $4,434,550. 44. 116 Vine Street Affordable Housing Construction - $5,300,000 (CPA): This request is to construct affordable housing at 116 Vine Street. LexHAB proposes to build six units of affordable housing that are expected to achieve near net zero energy consumption due to the use of solar panels and extensive energy conservation measures in the design of the buildings. The construction funds are the final phase in a three-phase approach that will enable the creation of six units of affordable housing that will promote economic diversity and provide much needed housing within Lexington. 45. Affordable Housing Unit Renewal - $234,000 (CPA): This request is for preservation, rehabilitation and restoration of 18 LexHAB units. Nine of the units were purchased with CPA funds, and rehabilitation and preservation work is anticipated, including kitchen and bath renovations, new appliances, electrical upgrades, installation of a new doors and exterior painting to prevent failure. For the remaining nine LexHAB-operated units not secured with CPA funds, the projects will include re-roofing or roof replacement as well as exterior painting to prevent damage and failure of the structure. FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-25 .� ' �' ' '� 1 � ' •�• '� 1 1 .� '� Ongoing Capital Programs-General Fund Deferred Dept. Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Total Innovation&Techno%gy Application Implementation $ - $ 200,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Network Core Equipment Replacement $ - $ 8Q000 $ 19Q000 $ - $ 26Q000 $ 530,000 Municipal Technology Improvement Program $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Network Redundancy&Improvement Plan $ - $ 450,000 $ 220,000 $ 110,000 $ - $ 780,000 Phone Systems&Unified Communications $ - $ - $ 90,000 $ 80,000 $ 60,000 $ 230,000 : � �� •� �� Land Use,Hea/th and Development Transportation Mitigation $ - $ 40,000 $ 60,000 $ 100,000 $ 100,000 $ 300,000 �� .� �� Public Facilities Public Facilities Bid Documents $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Building Flooring $ - $ 156,000 $ 162,000 $ 169,000 $ 176,000 $ 663,000 School Paving and Sidewalks $ - $ 218,000 $ 125,000 $ 125,000 $ 125,000 $ 593,000 Mechanical/Electrical Systems Replacements $ - $ 850,000 $ 917,000 $ 984,000 $ 1,053,000 $ 3,804,000 Municipal Building Envelopes and Associated Systems $ - $ 225,029 $ 230,655 $ 236,421 $ 242,332 $ 934,437 Townwide Roofing $ - $ 652,000 $ 1,269,000 $ 244,000 $ - $ 2,165,000 School Building Envelopes and Associated Systems $ - $ 257,684 $ 264,127 $ 270,600 $ 277,365 $ 1,069,776 �. • � Public Works ' Townwide Culvert Replacement $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 Equipment Replacement $ - $ 1,585,000 $ 1,575,000 $ 1,465,000 $ 1,52q000 $ 6,145,000 Sidewalk Improvements $ - $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000 Townwide Signalization Improvements $ - $ 50,000 $ 55,000 $ - $ - $ 105,000 * Storm Drainage Improvements and NPDES Compliance $ - $ 570,000 $ 570,000 $ 570,000 $ 570,000 $ 2,280,000 * Comprehensive Watershed Stormwater Management $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 Street Improvements $ - $ 2,688,312 $ 2,707,321 $ 2,726,806 $ 2,746,777 $ 10,869,216 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 - - - - - :�. . � Schools LPS Technology Program $ - $ 1,391,303 $1,312,551 $ 1,411,961 $ 1,389,538 $ 5,505,353 1 1 • . .• �� 1 1� 1 � 1 Ongoing Capital Programs-Enterprise Funds Deferred Dept. Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Total Public Works Pump Station Upgrades $ - $ 75,000 $ - $ - $ - $ 75,000 Sanitary Sewer System Investigation and Improvements $ - $ 1,040,404 $ 1,061,210 $ 1,082,431 $ 1,104,080 $ 4,288,125 Water Distribution System Improvements $ - $ 2,244,000 $ 2,288,900 $ 2,334,670 $ 2,381,360 $ 9,248,930 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 WaterTower(s)replacement $ - $ - $ 2,156,250 $ 9,803,750 $ - $ 11,960,000 �� .� .� �� Recreation&Community Programs Pine Meadows Improvements $ - $ - $ 250,000 $ - $ 60,000 $ 310,000 Pine Meadows Equipment $ - $ 95,000 $ - $ 75,000 $ 30,000 $ 200,000 �� •� �� . . .� .. . �� .� � . � �� FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-26 .� ' �' ' '� 1 � ' •�• "� 1 1 .• '� Ongoing and One-time Capital Projects-CPA Fund Deferred Dept. ProjectName FY2023 FY2024 FY2025 FY2026 FY2027 Total Land Use,Health and Willard's Woods Site Improvements $ - $ 597,114 $ - $ - $ - $ 597,114 Development Public Works Public Grounds Irrigation Improvements $ - $ 80,000 $ - $ - $ - $ 80,000 Park and Playground Improvements $ - $ 15Q000 $ 80Q000 $ 835,000 $ 25Q000 $ 2,035,000 Park Improvements-Athletic Fields $ - $ 285,000 $ 480,000 $ - $ - $ 765,000 Recreation&Community Park Improvements-Site Amenities $ - $ 30,000 $ - $ 30,000 $ - $ 60,000 Programs Cricket Field Construction $ - $ - $ - $ 200,000 $ - $ 200,000 Lincoln Park Fitness Stations Equipment $ - $ - $ - $ - $ 50,000 $ 50,000 Lincoln Park Field Improvements $ - $ 25,000 $ 425,000 $ 442,000 $ 460,000 $ 1,352,000 Town Clerk Archives&Records Management $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 . .. �� :� �� One-Time Capital Projects-General Fund Deferred Dept. ProjectName FY2023 FY2024 FY2025 FY2026 FY2027 Total Replace Pumper Truck $ - $ - $ - $ 700,000 $ - $ 700,000 Fire Ambulance Replacement $ - $ 335,000 $ - $ - $ 375,000 $ 710,000 LHS Feasibility Study $ - $ - $ - TBD $ - $ - Public Facilities LHS Science Classroom Space Mining $ - $ 200,000 $ - $ - $ - $ 200,000 Cary Library Children's Room Renovation � - $ 5,58q000 $ - $ - $ - $ 5,580,000 Project Hartwell Ave.Compost Site Improvements $ - $ - $ 200,000 $ - $ - $ 200,000 Municipal Parking Lot Improvements $ - $ 460,000 $ - $ - $ - $ 460,000 Public Parking Lot Improvement Program $ - $ 663,000 $ 619,000 $ - $ - $ 1,282,000 New Sidewalk Installations $ - $ 865,000 $ 250,000 $ - $ 3,000,000 $ 4,115,000 Public Works Bedford St.and Hartwell Ave.Long-Range Transportation Improvements $ - $ 1,580,000 $ - $ - $ - $ 1,580,000 StreetAcceptance $ - TBD TBD TBD TBD $ - Public Grounds Irrigation Improvements $ - $ 120,000 $ - $ - $ - $ 120,000 Cemetery Columbarium $ - $ - $ 450,000 $ - $ - $ 450,000 Recreation&Community Pine Meadows Clubhouse Renovation $ - $ 120,000 $ - $ 1,680,000 $ - $ 1,800,000 Programs Lincoln Park Field Improvements $ - $ - $ 775,000 $ 806,000 $ 838,000 $ 2,419,000 �� .. �� ' . ��i �� ' . �� FY2023 Recommended Budget & Financing Plan February 28, 2022 XI-27 This Page Intentionally Left Blank. �� '�� I r �� ir ,'� �I �i �� ' + �� ry� .e� y�i,y„n;° ;r„' .�� I�� '� ��ro ��4,��,.� ��,��o ^��,.�.... ..� M FY2023 Recommended Budget& Financing Plan February 28, 2022 XI-28 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve E�tension Request for Commercial Use of Town Property Post-COVID ITEM PRESENTER: NUMSER: Jun Malloy, Town Manager I.8 S UM MARY: This is a discussion seelcing approval to continue the licensing procedw•e that has been used during the pandemic for outdoor dining and alcohol licensing that delegates authority to the Town Manager to approve applications. As the Board is aware, for the past two years, the authority the Town has had was under an emergency act that allowed outdoor dining with only local approval. That authority expires this spring and there does not appear to be a move to extend this authoriry to be local approval only. Therefore this may be a two-part approval request of the Board. The first approval request is to authorize the Town Manager to approve outdoor dming/alcohol service. The second approval request would be to authorize the Town Manager to serve as the Deputy Liquor Licensing Authority for outdoor dining/alcohol service. SUGGESTED MOTION: Move to authority the Town Manager to approve outdoor dining/alcohol service and further to authorize the Town Manager to serve as the Deputy Liquor Licensing Authoriry for outdoor dining/alcohol service.. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 9:15pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review and Approve the Creation of the Le�ngton Cultural District PRESENTER: ITEM NUMBER: Sandhya Iyer, Du-ector of Economic Development I.9 SUMMARY: The Board had a presentation (public meeting)on creating a Cultural District on 9/27/21 and the Economic Development Department is asking the Board to continue moving this forward. Other communities in our area have developed a Cultural District which has assisted those communities in tourism development and this would provide an additional tool in the Economic Development tool kit to attract visitors. SUGGESTED MOTION: Move to approve the resolution as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 9:25pm ATTACHMENTS: Description Type ❑ Q h�.Vau�.naxV�9i tiva,d�^a�s,uc°cunrr°un¢ �'arvur tVGa°rnm� L� QhtOadtua:VtiDiwr.r�u�°�➢a�scnlnrdr�ru� �:A'ke�e��lWi�rrrma DRAFT Lexington Cultural District Managing Partnership Agreement The Town of Lexington and the Lexington Cultural District Managing Partnership have partnered to establish the Lexington Cultural District. The Town supports this effort through a Resolution approved by the Select Board on , _2022 and has designated a Town Representative to worlc with the Managing Partnership. I. PURPOSE OF THE AGREEMENT This is a voluntary agreement("Agreement")between members of the Lexington Cultural District Managing Partnership ("MP") setting out the responsibilities of each party in pursuing the mission and management of the cultural district as designated by the Massachusetts Cultural Council. The mission of the Lexington Cultural District("LCD") is to support the artistic, creative and cultural assets located within the designated district and the town, and to promote the same to surrounding communities and the region. The goals of the district per the Select Board Resolution: 1) Attract artists and cultw-al enterprises 2) Encourage business and job development 3) Establish tourist destinations 4) Preserve and reuse historic buildings 5) Enhance property values 6) Foster local cultural development Upon recognition by the Commonwealth of Massachusetts as a designated cultural district, the MP becomes the management entity of the LCD. The MP will be accountable to the Town of Lexington as the governing authority of the LCD. II. MANAGING PARTNERSHIP Each managing partner represents one organization or business within the LCD. For a full list of partners, see the final page of this Agreement. Any of the existing managing partners will have the opportunity to recommend new managing partners at each quarterly meeting. A majority vote of all managing partners present may establish new members or terminate members. Only one vote is allowed per managing partner entity. Any member of this partnership may withdraw at any time. Each partner shall name an individual authorized to represent them in participating in LCD decision-making and activities. Each partner agrees to respond to email communications from the Coordinator and access materials distributed via the Lexington Cultural District directory in Google drive (or a similar cloud storage method to be determined by the Coordinator). There will be a quarterly meeting of the MP in October, January, April and July. All partners ar their designee(s) are expected to attend. Core Managing Partners: There shall be a minimum of nine(9) Core Managing Partners (CMPs) in the MP consisting of representatives of the following organizations: • Lexington Economic Development Office � Cary Memorial Library • Lexington Council for the Arts • Lexington Tourism Committee • Lexington Chamber of Commerce • Munroe Center far the Arts • Lexington Arts and Crafts Society • Lexington Symphony • Lexington Historical Society CMPs are the executive committee within the MP and may make decisions on behalf of the MP regarding allocation of funds, choosing which initiatives the MP will pursue, creating andlor dissolving task groups, and defining roles of officers within the MP. The following officers of the MP will be members of the CMP and chosen by majority vote of the MP at the January meeting for a term of one year, which can be renewed annually by maj ority vote of the MP. Coordinator:responsible for scheduling and giving notice of ineetings, creating and disseminating agendas, designating a minutes-taker at meetings, distributing minutes, establishing communications methods and keeping the LCD duectory up to date, and assembling and submitting the LCD Annual Report. Treasurer:responsible for keeping track of finances, managing the MP budget, and acting as liaison with the Town Treasurer's office. In addition to officer roles carried out by members of CMI', each task group established by the CMP, including standing task groups, shall have at least one CMP who serves as a liaison to that group. Standing Task Groups: • Marketing/Communications Task Group • Impact Analysis Task Group • Fundraising Taslc Group III. FINANCES Funds raised and disbursed by the LCD shall be managed by the Town's Treasurer's office in coordination with the MP Treasurer. A financial report will be given by the MP Treasurer at quarterly MP meetings. The Town of Lexington is not obligated to expend any public funds by entering into this agreement. No member of this partnership shall be bound to any financial obligation without approval of the appropriate body within their organization and for expenditure of funds for their appropriated purposes. IV. AGREEMENT The Town of LeXington agrees to participate in efForts to create,promote and sustain the LCD by: 1. Endarsing the submission of the cultural district application to the Massachusetts Cultural Council. 2. Endorsing the cultural district goals: attracting artists and cultural enterprises, encouraging business and job development, establishing tourist destinations,preserving and reusing historic buildings, enhancing property values, and fostering local cultural development. 3. Appointing town officials to represent the town within the managing partnership of said cultural district. 4. Encouraging all who own property or businesses within said cultural district to involve themselves and participate in the development and advancement of the cultural district. 5. Directing town agencies to identify programs, cultivate resources, and provide services that support and enhance the development and advancement of the cultural district and ensuring that those programs, resources, and services are made accessible throughout the cultural district. 6. Making the services of the Town Treasurer's office available to manage funds raised and disbursed by the LCD. The MP agrees to lead the efforts to create,promote and sustain the LCD by: 1. Participating in the governance and activities of the MP and being available for task group work. 2. Encouraging local artists, makers, creative businesses and cultural organizations to identify themselves as being part of the LCD. 3. Cooperating in marketing initiatives that are identified and endorsed by the MP. 4. Representing the LCD and its goals at appropriate Town committees and civic meetings as identified by the MP. 5. Supporting efforts to achieve consistency of identity through a variety of inethods (i.e. signage, logo, colors). 6. Fostering partnerships and opportunities between local entities and individual artists. 7. Providing advice and stewardship of the economic sustainability of the LCD. EFFECTIVE DATE AND DURATION OF AGREEMENT This agreement shall talce effect immediately upon its endorsement and may be amended at any time by a majority vote of the CMPs. AGREED TO BY: CORE MANAGING PARTNERS: Name: Office: Lexington Economic Development Office Email: Signature: Date: Name: Office: Cary Memorial Library Email: Signature: Date: Name: Office: Lexington Council for the Arts Email: Signature: Date: Name: Office: Lexington Tourism Committee Email: Signature: Date: Name: Office: Lexington Chamber of Commerce Email: Signature: Date: Name: Office: Munroe Center for the Arts Email: Signature: Date: Name: Office: Lexington Arts and Crafts Society Email: Signature: Date: Name: Office: Lexington Symphony EmaiL• Signature: Date: Name: Office: Lexington Historical Society Email: Signature: Date: MANAGING PARTNERS AT-LARGE Lexington Retailer's Association Scottish Rite Masonic Museum&Library Lexington Community Center Gallery Twist Cary Lecture Committee Lexington Bicycle Advisory Committee Special Needs Arts Program Chinese American Association of Lexington [Lexington Select Board Letterhead] DRAFT A resolution by the Town of Lexington's Select Board to create a state-authorized cultural district for at least five (5) years to be named the Lexington Cultural District. WHEREAS: The Town of Lexington wishes to pursue a state-authorized cultural district through the enabling legislation(M.G.L. Chapter 10, Section 58A); and WHEREAS: The Town has a mixed-use geographical area that has a concentration of cultural facilities and assets; and WHEREAS: The Town has held a public hearing in which town citizens expressed support for establishing a state-authorized cultural district; and WHEREAS: The Town has created a broad and diverse Managing Partnership of stakeholders committed to cultural, community, and economic development to provide oversight of the district; and WHEREAS: The Massachusetts Cultural Council will be petitioned in accordance with its guidelines and criteria to designate said cultural district. NOW, THEREFORE, BE IT RESOLVED that we, the members of the Lexington Select Board: Article 1. Endorse the subinission of this application and agree to foster the development of a cultural district. Article 2. Endorse the state-sponsored ciiltural district goals of attracting artists and cultural enterprises, encouraging business and job development, establishing tourist destinations, preserving and reusing historic buildings, enhancing property values, and fostering local cultural development. Article 3. Shall appoint a Town of�cial(s) to represent the Town within the Managing Partnership of the said cultural district. Article 4. Encourage all who own property or businesses within the said cultural district to involve themselves and participate in the full development of the cultural district. Article 5. Request Town agencies to identify programs and services that could support and enhance the development of the cultural district and ensure that those programs and services are accessible to the cultural district. Article 6. Make the services of the Town Treasurer's office available to manage funds raised and disbursed by the cultural district. Adopted on this_day of , 2022 SELECT BOARD OF THE TOWN OF LEXINGTON: A true record. ATTEST: By Board Administrator AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Conflict of Interest Determination: Pamela Shadley - Le�ngton Center Committee ITEM PRESENTER: NUMBER: Board Discussion 1.10 SUMMARY: Ms. Pamela Shadley was asked by an engineering team to participate in the Lexington Parking Lots project as a paid landscape architect, to which she intends to accept the position. She would be providing landscape architectural services to Jacobs Engineering and, would be asked to present designs/plans regarding this Lexington Parking Lots project to the Lexington Center Committee. Ms. Shadley is a current member of the Lexington Center Committee. In accordance with G.L. c. 268A, § 19, she has submitted a disclosure to the Select Board that she will have a financial interest in the Lexington Parking Lots project that would be l�kely come before the Lexington Center Committee. The Massachusetts Ethics Cornrnission notes that if not seeking authorization to participate as a municipal employee, that municipal employee must at least infonn the appointing authority they cannot perform their committee duties on this manner. As such, Ms. Shadley has affn-med that she will recuse herself as a Lexington Center Committee Meinber on the subject of Lexington Parldng Lots project. Tonight, Ms. Shadley comes before the Board to ask clarification if she can, upon recusing herself as a Lexington Center Committee Member,participate in the LeXington Center Cominittee meeting in her capacity as paid consultant of Jacobs Engineering regarding Lexington Parking Lots project. She would be looking to be able to present to the LeXington Center Committee and/or answer any questions from the Committee in her capacity as a paid consultant of Jacobs Engineering. SUGGESTED MOTION: Move to ( approve / not approve) allowing Pam Shadley to participate, as a guest presenter in a Lexington Center Committee meeting in her capacity as paid consultant of Jacobs Engineering to present project information to the Lexington Center Committee and/or answer any questions asked by the Lexington Center Committee of Jacobs Engineering regarding Lexington Parking Lots project contingent upon her properly recusing herself as a Lexington Center Committee Member. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 9:40pm ATTACHMENTS: Description Type L� 1fA;�u�;drcaf"m.�;�g�uG°�ti[o��/�ua�eb��sd`QA��bhllii��a��`Ildnp�;g�s� I�zta;��u�[VV��ahe;ai.zal Shadley Associates, P.C. Landscape Architects and Site Planning Consultants T. 781- 652-8809 1730 Massachusetts Avenue F. 781-862-2687 Lexington, Massachusetts 02420-5301 )anuary 6, 2022 Mr. James J. Malloy Town Manager Town of Lexington Lexington, MA 02420 Re: Request for a Waiver relative to Conflict of Interest Dear Mr. Malloy, I am a Lexington resident and business owner and have been serving as a volunteer on the Center Committee for many years. I have participated in the Lexington Streetscape Ad Hoc Committee and most recently on the Working Group, working with the Town and the streetscape consultant on the plans. I care very much about the Center of our Town. I have recently been asked to participate as a paid consultant on a team that is being formulated to prepare design drawings and bid documents for improvements to the three center parking lots (informally called the Depot Lot, CVS Lot and Michelson's Lot). Because this appears to be a conflict of interest relative to being a "municipal employee" (as a volunteer on the Center Committee), I am formally requesting a waiver, so I can participate on this team and provide landscape architectural services. It is my understanding that if this waiver is approved and the parking lot work is presented to the Center Committee, which it inevitably will be, that I would announce my participation on the consultant team, would be able to make the presentation, and would recuse myself from any Center Committee votes on the project. I would very much appreciate your review and response on this situation and, hopefully, your approval of a waiver of the conflict-of-interest laws relative to this specific situation. Thank you very much for your consideration. Sincerely, �� Pamela F. Shadley, FASLA Principal AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discussion on Parlcing Meters ITEM PRESENTER NUMBER: Jim Malloy, Town Manager I.11 SUMMARY: This is a discussion on the parking�neters that need to be upgraded to 4G. We have estiinates for the total cost, due to other issues with the meters that make them hard to read(we have complaints from business groups)we need to ha�e new globes and other repairs done to 32] of the meters to malce them usable. We ha�e sufficient funds to address these issues since we did not move forward with the more expensive kiosks. However, we ha�e had internal discussions about whether there is a value to considering having casl�/paybyphone as the two options for paying for parking as opposed to casl�/credit cards. The cash/paybyphone option would negate the need to update to 4G (although we are working to make sure there aren't other reasons to maintain 4G, such as notification when a meter is not operable). The other change staff is recommending is that the cost of PaybyPhone is passed on to the consumer(15%)however, this is not the case with the credit card users and this should be consistent and staff is recommending that we adjust the ineter costs for credit cards (should the Board prefer to retain credit cards at parking meters)to be consistent with the PaybyPhone app. Attached is a cost analysis of the options for the 4G issue discussesd above. SUGGESTED MOTION: No motion is required, this is a discussion to obtain the consensus of the Board before staff moves forward. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/7/2022 9:45pm ATTACHMENTS: Description Type ❑ 4��aJ�r��•�u4:9c�hr�b rhur�llg 4;ur� 4:'ao�c,r t`�a.zn�;� Cost Each uantit Total Cost 4G Upgrade Only $ 205 208 $ 42,640 Repair+4G Upgrade $ 300 321 $ 96,300 Total: $ 138,940 Repair Only+ PaybyPhone for Meters $ 115 321 $ 36,915 Original Appropriations: Available Expended Remaining 2016 $ 106,762 $ 20,500 $ 86,262 2021 $ 343,237 $ - $ 343,237 Total Remaining: $ 429,499