Loading...
HomeMy WebLinkAbout2022-01-10 SB Packet - Released SELECT BOARD MEETING Monday, January 10, 2022 Conducted by Remote Participation* 6:00 PM AGENDA EXECUTIVE SESSION 1. Exemption 3: Discuss Strategy with Respect to Collective Bargaining- Lexington 6:00pm Police Patrolman's Association(LPPA); Public Safety Dispatcher Union; Custodian Union; Police Superior Officers Union PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 45 80 if they wish to speak during public comment to assist the Chair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports TOWN MANAGER REPORT CONSENT AGENDA 1. Accept Fund Terms -Phyllis E. Richardson Scholarship Fund 2. Annual License Renewals 3. Approve Amended Charge for Lexington Bicycle Advisory Committee 4. Approve Amended Charge for Commission on Disability 5. Approve Select Board Meeting Minutes ITEMS FOR INDIVIDUAL CONSIDERATION 1. C O VID-19 Update 7:10pm 2. 2022 Fee Schedule for Recreation& Community Programs 7:25pm 3. F Y2023 Preliminary Budget& Financing Plan 7:3 5pm 4. 2022 Annual Town Meeting 7:55pm • Presentation-ATM 2022 Article:Adjust Retirement COLA Base for Retirees • Presentation-ATM 2022 Article: Humane Pet Store Bylaw • Presentation-ATM 2022 Article:Accept Massachusetts General Law Chapter 41 Section 110A • Review 2022 Annual Town Meeting Draft Warrant 5. Discussion on Uses of American Rescue Plan Act(ARPA) Funds and Community 8:40pm Engagement 6. Lexington Opt-In to Settlement Agreement in Johnson& Johnson and Opioid 9:25pm Distributor Settlements 7. Schedule Potential Debt Exclusion Vote 9:3 0p m 8. Discuss Town Manager Review Process 9:40pm ADJOURN 1. Anticipated Adjournment 9:50pm *An Act Extending Certain C O VID-19 Measures: http s://www.mas s.gov/s ervic e-details/up dated- guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-c ovid-l9-measures Members of the public can view the meeting webinar from their computer or tablet by clicking on the following link at the time of the meeting: https://us06web.zoom.us/j/85922704820?pwd=MEN]Nk94WWRzcG 1Zd3ZPUTVYdUpTUT09 iP ho ne one-tap: +13126266799„85922704820# or+192943628661185922704820# Telephone:+1 312 626 6799 or+1929 436 2866 or+1 301 715 8592 or+1 346 248 7799 or+1 669 900 6833 or+1 253 215 8782 Webinar ID: 859 2270 4820 Passcode:072824 A Summit meeting of the Select Board, Capital Expenditures Committee,Appropriation Committee and School Committee will be held on Thursday, January 13, 2022 at 7:00pm via remo to p artic ip atio n. The next regularly scheduled work session of the Select Board will be held on Tuesday, January 18, 2022 at 5:00pm via remote participation. The next regularly scheduled meeting of the Select Board will be held on Monday, January 24, 2022 at 7:00p m via remote participation. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and LeZfediia subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Member Concerns and Liaison Reports PRESENTER: ITEM NUMBER: Select Board Members LR.1 SUMMARY: Under this item, Select Board Members can provide verbal updates, as well as comment on any additional points and concerns. There are currently no written updates for the January 10, 2022 meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Accept Fund Terms - Phyllis E. Richardson Scholarship Fund PRESENTER: ITEM NUMBER: Jill Hai, Select Board Chair C.1 SUMMARY: T he S elec t B o and is b eing as ked to ac c ep t the terms o f the P hyllis E. R is hard s o n S c ho lars hip F und, whic h will be managed by the Trustees of Public Trusts. The fund can be used to provide scholarships to graduating Lexington High School students, who attended a Lexingon middle school, and who are pursuing a college degree in teaching, nursing or S TEM. SUGGESTED MOTION: To accept the terms of the Phyllis E. Ric hard s o n Scholarship Fund, which will be managed by the Trustees of Public Trusts. Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 ATTACHMENTS: Description Type Elaine M. Richardson Wing to Road Lexington, MA 02421 617.584.5681 December 24, 2021 Mr. Alan Fields, chair Trustees of Public Trusts Town of Lexington Lexington, MA 02421 Subject: The Phyllis E. Richardson Scholarship Dear Mr. Fields, This letter is to set forth the terms on which the Trustees of Public Trusts agree to hold The Phyllis E. Richardson Scholarship Fund, which I am establishing in memory of my another. She was a math teacher at Muzzey Junior High School and Lexington High School. The purpose of this scholarship is to advance her teaching legacy and passion for learning. 1. The Trustees will hold and invest the fund as part of the Endowment Fund administered by and for the benefit of the Town of Lexington. . The anticipated term of this fund is to be 20 years, unless extended by me or the Trustee of the Elaine M. Richardson Family Trust. 3. Each year during the terra of this fund, the fund vw iU transfer to the Lexington Scholarship Committee or its designated successor, a fined amount as specified in Attachment A)or N of the annual net income (whichever is greater), as the Trustees deem appropriate. 4. The Trustees shall have the authority to increase the annual future Scholarship awards to keep pace with inflation and/or the increased cost of tuition and other costs listed below as permitted expenses. 5. 14 of the annual net income shall be transferred to the principal annually. . By signing this letter, i acknowledge that contributions to The Phyllis E. Richardson ScholarshlIP Fund are irrevocable and any changes to the terms of this fund must be approved by the Trustees of Public Trusts and/or the Town of Lexington Select Board or their successors. . Each year the Lexington Scholarship Committee shall award one or more scholarships to be known as The Phyllis E. Richardson Scholarship. To be eligible, the recipient must meet the following criteria: • Be a graduating senior of Lexington High School and have attended one of the Lexington middle schools, • committed to enrolling in an accredited 2 or 4-year education leading to a degree in teaching, nursing or STEM, preference in that order. • Submit at least I letter of recommendation (preferably from a faculty member 0 Provide a Personal Statement (500 word essay) 11l by I want a career in teaching, nursing or STEM. • Preference for this scholarship will be given to a young woman who puns to pursue a career In teaching, nursing or STEM, in that order. • Financial need does not need to be demonstrated in order to qualify for this scholarship. 8. It is a goal of this Scholarship to be renewable for up to 3 additional years. To be eligible for renewal, the recipient must meet the following criteria: Submit to the Lexington Scholarship Committee or its successor a request for renewal letter and a transcript demonstrating a minimum GPA of 3.0 and course of study. u t Trustees of Public Trusts December 24, 2021 Page Two . This scholarship may be used for tuition, room board, books, lab and other technology fees and costs. 10. If possible, the donor or her designated family member requests the opportunity to review the Personal Statements submitted by candidates and offer insights to the Lexington scholarship committee about if and how any of the stories reflect the essence of Phyllis E. Richardson as a woman and a teacher. 11. At the termination of this fund, whether extended or not pursuant to the provisions in paragraph 2 above, any balance remaining in the fund shall be applied annually in the Trustees discretion to the Lexington Scholarship Fund or its successor to fund a scholarship named for Phyllis E. Richardson to an individual meeting the criteria set forth above and in such amounts as the Lexington scholarship committee or its designated successor deems appropriate. 12. The Lexington Scholarship committee shall invite a member of the Richardson family, as long as they are willing and able, to present the scholarship award at the Annual Awards event. Sincerely, Elaine M. Richardson WW Jr Phyllis E Richardson Scholarship Exhibit 1. Funding Schedule Initial funding of this Scholarship gill be $40,000 j $10,000 by 12/31 2021 $151000 b /31/2022 $15,000 by 12/31/2022 Annual funding of $25,000 1 2023, 2024, 2025, 2026 Estimated total funding: $140,000 2. Scholarship Award Schedule Initial Award Renewal Y2 Renewal 1 Renewal y4 Total Awarded ........ ..... 2022 -fo-00-1 2000 2023 2000 2000 4000 rv,�imn�rinumumoa�uM1mrmrw�mi�ur�uwarcrmxnim�himrnmWx�artn�wau���rwwuuu�mu�mnmimr�mmi�mmirvmmaaw�mun�irce�n�mi�u�m7i �, ��»ro, (� 2024 2000 2000 2000 000 n�ivm�m�msmr�muwm^mmm��immieu�nmmmmwiwummnra�mur��mmxmm�wn� m�,�, �,,,m„m„�m,,,,m 20 20 00 000 2000 �2000 00 ................ 02 000 2000 2000 2000 000 1 26 iiir0000000iiii��000000000000000000000�0�0000��00000»���� m�, 201 2000 2000 2000 2000 8000 ................................ 20001 2000 2000 6000 2000 2000 4000 2000 2000 Total 160,000 .•,•"•", ,,,,,••, ,,•• „ILIII%///////lVL///��llJJl//l,!IAYI,!//Gd/GG/GO//////%!//,!//,!//Gd/GG/GG//l1///l',!//,!//GG/Gd/GG/,!//,!//,!//,!//Gd/GG///////%///CMG/C�14Q4//%////////////////////////,!//,!//,!//,!d/GG/GO//////%!//,!//,!//,!d/GG/GO//////%!//,!//,!//,!d/GG/GO//////%!//,!//,!//,!d/GG/GO///%!//,!//,!//,!/G/GIECG///////,!//,!//,!//,!G/Gd/GG/,!/!//////,!'IG////(lG//////,!G//Al!//,!//l,!1!//C�14Q4//GfIW/G/////J!U//////,!G/CGU!('//G/fJf(f%fdlNl�WFlU✓//fH(R(((((l�/G/JJ!!!!!!!!!llGdl�/(%/CMG/C�l////,!//,!//,!//,!G/GG//AllG!G/,!///lY/4/(rt✓IAIIJI61JlG(4WWllllllLJNA%///01✓6'/IIR' Student 1 with 3 renewals Student 2 with 3 renewals Student 20 with 3 renewals 3. Scholarship Terra The goal is to fund this scholarship for 20 years of awards and be self-liquidating, unless otherwise extended and amended by the Trustee of the Elaine M Richardson Family Trust. At the end of the 20 years, the Lexington Scholarship Committee is authorized to use any remaining funds in the Trust in the general pool of Scholarship funds. 4. Eligibility for Scholarship renewal in academic years 2, 3 and 4. If an awardee does not meet the eligibility requirements for renewal through declared course of study or ,PA, if the deficiency is corrected by the folio wing year's renewal application, the award may be reinstated. o �I Vu N Phyllis E Richardson Enlightening Others through Learning Lexington High School I I iuzzey Jr High Bath Teacher 1970—1 87 , t � The Phyllis E Richardson scholarship, established by her family,honors an independent woman who had a passion for learning,the next generation,sports and her hometowns of Lexington and Somerville, Massachusetts. Residents of Lexington for over 60 years, Phyllis and Albert Richardson were active participants in their community and together enriched the lives of several generations. They believed education provided the pathway through which a happy and fulfilled life journey was established. Phyllis Brosnahan attended Regis College of Weston, earning a Bachelor of Arts in Mathematics.she started her career teaching night school at Somerville High, later accepting a position as service rep with New England Telephone until she married Albert s Richardson,an MiT engineer from Canton OH. Building their home in the new Robinson Fill area in 1956, Phyllis and AL raised their 4 children in the growing town of Lexington.They worshiped at St. Brigid's,socialized and golfed at the Lexington Golf Club,were ever present at Little League baseball, hockey,and soccer games,Hayden ice skating events and Jr golf tournaments. In the neighborhood where they lived happily for 62 years, Mrs. Richardson was a mom to the neighborhood kids and their family dogs. IN molim. i Alrr;,u immmy»wi„grGmir ivi»/, , For years, Phyllis recounted how the next twenty years of her life would be „r among her happiest-teaching math at iluey Jr, High and Lexington High School. "'Mrs. Richardson"was always available to students, parents, friends,and neighbors. When she wasn't teaching,she tutored any ''r » student who wanted a little extra help. Parents nearer hesitated to e en a , p engage ; in an on-the-spot PTA conversation in the aisle of the stop&shop. '° Friendships with teacher colleagues continued throughout her life. As teacher, Phyllis became the financial support for her family as her husband pursued his entrepreneurial,engineering passions of elevating his consulting practice into a small business. She likewise followed her dreams:earning a Master's in teaching at Boston State College by night, inspiring her students with a loge of learning in the schools and guiding her N. 1Viul 1pl� ci n ocic� teenaged children to discover their own love for learning from the home. Phyllis had a unique way of blending it all together—faith,family,discipline,and love. she was the original multitasker—teacher,devout catholic, supportive wife and nurturing mom, even if her kids didn't always see it her way or her students resisted the straight and narrow of her discipline. Teaching and sports were two of Phyllis'greatest passions. In Lexington you could find Phyllis at any number of ball fields or hockey rinks,where one of her son's turns had a game or a practice. Years later,after her sons graduated,you could still find her at the games, oftentimes talking her way into the Hayden ice rim with a couple of the St Brigid priests in tow. She had already given away her teachers ticket to some family for whoa the 1 was too much out of their budget. She went because she loured the sports and she wanted to cheer on her students. In her classroom,she kept an up-to-date sports bulletin board,where she routinely tracked games and celebrated wins. And if by chance there happened to be a loss,well there was ample opportunity to find some mathematical analogy to explain what happened r She rnade it real and her students loved her for it. Teaching is why Phyllis will be long remembered. In her classroom,she could command the room with the drop of an eye lid—a little trick she learned from her dad. Or when she needed to take back control of a roam electrified by teenagers, it took two simple words"settle down." Worked at home,worked in the classroom. She had impact inside and outside the classroom. r Her teacher friends tell stories of how most days,while Mrs.Richardson was singularly responsible for making her way through the unit study hall or lunch getting me through Algebra 3,ray 11th grade math room to the teachers'lounge, one student or another class. Her patience and kindness while tutoring me would call out"Mrs. Richardson, can your help me with was appreciated and will never be forgotten. In something?" over she would go,listen to whatever the advance of an exam,she would casually point out cofounding equation might be,then take a napkin, pull the -4 concepts that l really needed to know...and out her pencil and explain"this is another way to look somehow they always seemed to find their way at this," onto the test. She was the best. IvAndrew 411 Before she reached the teachers room,another student would call out"'Mrs. Richardson?...can you look at this please?"and over she would go. Phyllis Richardson—Teacher,Tutor, Mom. Mrs. Richardson always had a special place in her heart for"the kids on the bench". Those were the kids viewed as"disciplinary probleme. Yet,she knew there was more going on than whatever the infraction of the day happened to be...either there were issues at home or other trouble in the student's life. Or if she was driving home and saw one of these kids walking along,she'd slower down,roll down the window and ask"'where you going?... Hop in, I'll give you a ride."During that short time in her car,she was more Morn than teacher,deftly extracting information in order to help diffuse a situation or simply make things a little easier for this struggling teenager. Phyllis Richardson-,Mori,Teacher, Friend. "�Y�i4lyfil'gl(f,�d -, As the first woman in her Brosnahan family to attend college,Phyllis remained a champion for educating women. when her Alma Mater Regis College inaugurated a degree in Nursing,she was among the early supporters. Anytime she found herself in a healthcare setting, she always asked the nurses where o-sAyrnryr , did you go to school?" Each time she would add "I always encouraged m ` students to study teaching or nursing, it makes for a rewarding life and career." A, She was always happy. Phyllis loved to tell a story, have a good laugh, or merely hear your news. She was a Mom first and educator always. She never took herself too seriously,yet she was no shrinking violet. Phyllis was a kind, generous,smart,giving woman for the ages who led by example and livered by the golden rule. ,. Phyllis E Richardson was a paint of light in one thousand lives. She never sought accolades, instead Phyllis livered a lifetime of achievement—one person at a time. This Scholarship in her name seeks to continue her life's work of enlightening others through learning. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Annual License Renewals PRESENTER: ITEM NUMBER: Jill Hai, Select Board Chair C.2 SUMMARY: The fo llo wing annual lic ens e renewals are now ready for Select Board approval and signatures: Automatic Amusement Device License . Waxy O'C onnor's Class 11 License . Lexington Auto Sales Common Victualler License . Beijing Cuisine SUGGESTED MOTION: To approve and sign the license renewals for Waxy O'C onnor's, Lexington Auto Sales and Beijing Cuisine as identified in the summary. Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Amended Charge for Lexington Bicycle Advisory Committee PRESENTER: ITEM NUMBER: Jill Hai, Select Board Chair C.3 SUMMARY: The Lexington Bicycle Advisory Committee charge is being amended to add a student liaison and to change "Selectmen" to "Select Board" throughout the charge. SUGGESTED MOTION: To amend the Lexington Bicycle Advisory Committee charge by adding a student liaison and changing "Selectmen" to "Select Board". Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 ATTACHMENTS: Description Type BICYCLE ADVISORY COMMITTEE The Bicycle Advisory Committee(BAC)is an advisory committee to the Select Board. It replaces the Minuteman Commuter Bikeway committee which was established in 1992 and has since been dissolved. The functions to be performed by the reorganized committee are listed below. These functions are to be performed consistent with the terms of the License Agreement of December 1987 between the Massachusetts Bay Transit Authority(MBTA)and the Town of Lexington. The agreement specifies,"Lexington agrees that it will use the line segment as `a Bikeway', a way established for the passage of bicycles and other conveyances which operate without motor power." Members: 9 Liaisons: Select Board, Conservation Commission,Planning Board and Recreation Committee, High-School-aged Student Appointed by: Select Board Length of Term: 3 years, staggered appointments Appointments Made: September 30 Description: The Committee shall advise the Select Board on all matters relating to bicycle routes and general bicycle policy to serve the best interests of the Town of Lexington and its citizens and those of neighboring communities affected by these facilities. These functions include but are not limited to: 1. Monitoring and advising on the Minuteman Commuter Bikeway and on other approved routes in Town with attention to such factors as safety, landscaping, drainage, signage, and other related factors. 2. Monitoring and advising on the operation,maintenance, and security of the Lexington bicycling facilities with the objective of encouraging their harmonious use and enjoyment by a variety of patrons, including all non-motorized users. 3. Working with Town officials, State agencies and representatives of nearby towns to develop connecting bikeways and bicycle routes, agreed upon rules of the road and consistent policies and procedures for the operation,maintenance and security of the Bikeway and other bicycle routes. 4. Collaborating with non-government groups and associations to encourage and coordinate participation in the care and maintenance of Lexington bicycle facilities, safety programs, and other educational efforts. 5. Working with Town committees and employees and with commercial interests to promote bicycling activities and amenities that will benefit Lexington and other communities. 6. Articulating and responding to the concerns and interests of abutters, commuters, and other users of the Lexington bicycling facilities. 7. Reviewing and advising on proposals for the extension of the Minuteman Commuter Bikeway and its linkage to bikeways in adjacent towns. Criteria for Membership: The citizens should be committed to the functioning of the Committee. Citizen members will serve for three-year terms on a staggered basis,with three to be appointed or reappointed each year at the end of September. A position of honorary membership shall be given for life to individuals by unanimous committee vote for their extraordinary service to committee goals and to the community at large. Policies and Procedures: Meetings will be held bimonthly throughout the year, alternating with Friends of the Minuteman Bikeway and at a specific date,time and place announced in advance. All meetings will be open to the public. Minutes will be taken at each meeting. On its first meeting following the appointment process,the Committee will elect one of its members to serve as Chair for the following year. The Chair can be removed for cause at any time by a majority vote of members present in public meeting,providing a quorum of seven(7) Committee members are present. The Chair may appoint ad hoc subcommittees from the membership from time to time to study specific issues of concern to the Committee. Such ad hoc groups shall serve for periods not exceeding one year,unless formally extended, and their work will deal exclusively with the purpose announced when created. The Bicycle Advisory Committee Chair will appoint a high-school-aged student who resides in or attends school in Lexington to be a student liaison for a one year term to the committee. Reference: Original charge adopted by the Selectmen on October 21, 1992; revised November 1994. Charge revised November 2001. Board of Selectmen voted to designate as Special Municipal Employees on 1/18/06. Revised charge reflecting correction to membership and liaisons on October 6,2014. Select Board revised charge on January 10, 2022 to reflect the addition of High-School- aged Student Liaison; and the change of Selectmen to Select Board BICYCLE ADVISORY COMMITTEE The Bicycle Advisory Committee(BAC)is an advisory committee to the elect Board. It replaces the _-- Deleted:Board of Selectmen Minuteman Commuter Bikeway committee which was established in 1992 and has since been dissolved. The functions to be performed by the reorganized committee are listed below. These functions are to be performed consistent with the terms of the License Agreement of December 1987 between the Massachusetts Bay Transit Authority(MBTA)and the Town of Lexington. The agreement specifies,"Lexington agrees that it will use the line segment as`a Bikeway',a way established for the passage of bicycles and other conveyances which operate without motor power." Members: 9 Liaisons: .Select_-Board,Conservation Commission Planning Board and Recreation Committee --- Deleted:Selectmen ig - cool- Student Appointed by: Select--Boar ---- -------- - Deleted:Board of Selectmen Length of Term: 3 years,staggered appointments Appointments Made: September 30 Description: The Committee shall advise the e ect Board on all matters relating to bicycle routes and_-- Deleted:Selectmen general bicycle policy to serve the best interests of the Town of Lexington and its citizens and those of neighboring communities affected by these facilities. These functions include but are not limited to: 1. Monitoring and advising on the Minuteman Commuter Bikeway and on other approved routes in Town with attention to such factors as safety,landscaping, drainage,signage,and other related factors. 2. Monitoring and advising on the operation,maintenance,and security of the Lexington bicycling facilities with the objective of encouraging their harmonious use and enjoyment by a variety of patrons,including all non-motorized users. 3. Working with Town officials,State agencies and representatives of nearby towns to develop connecting bikeways and bicycle routes,agreed upon rules of the road and consistent policies and procedures for the operation,maintenance and security of the Bikeway and other bicycle routes. 4. Collaborating with non-government groups and associations to encourage and coordinate participation in the care and maintenance of Lexington bicycle facilities, safety programs,and other educational efforts. 5. Working with Town committees and employees and with commercial interests to promote bicycling activities and amenities that will benefit Lexington and other communities. 6. Articulating and responding to the concerns and interests of abutters,commuters,and other users of the Lexington bicycling facilities. 7. Reviewing and advising on proposals for the extension of the Minuteman Commuter Bikeway and its linkage to bikeways in adjacent towns. Criteria for Membership: The citizens should be committed to the functioning of the Committee. Citizen members will serve for three-year terms on a staggered basis,with three to be appointed or reappointed each year at the end of September. A position of honorary membership shall be given for life to individuals by unanimous committee vote for their extraordinary service to committee goals and to the community at large. Policies and Procedures: Meetings will be held bimonthly throughout the year,alternating with Friends of the Minuteman Bikeway and at a specific date,time and place announced in advance. All meetings will be open to the public. Minutes will be taken at each meeting. On its first meeting following the appointment process,the Committee will elect one of its members to serve as Chair for the following year. The Chair can be removed for cause at any time by a majority vote of members present in public meeting,providing a quorum of seven(7)Committee members are present. The Chair may appoint ad hoc subcommittees from the membership from time to time to study specific issues of concern to the Committee. Such ad hoc groups shall serve for periods not exceeding one year,unless formally extended,and their work will deal exclusively with the purpose announced when created. e Bicycle Advisory Committee Chair will Wpoint a high-school-aged student who resides in or attends school in Lexington to be a student liaison for a one year term to the committee. , - Deleted:¶ ,Reference: ---- Original charge adopted by the Selectmen on October 21 1992•revised November 1994. ,- Deleted:¶ Charge revised November 2001. Board of Selectmen voted to designate as Special Municipal Employees on 1/18/06. Revised charge reflecting correction to membership and liaisons on October 6,2014. Seleect Board revised car e on January 10,2022 to reflecte addition i6 - coo- age t e tLiaison;and the c an e Selectmen to Select Board AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Amended Charge for C omn-s s ion on Disability PRESENTER: ITEM NUMBER: Jill Hai, Select Board Chair C.4 SUMMARY: MG L Ch. 40, Section 8J allows for Commissions on Disability to be not less than 5 members and not more than 13 members. The current charge for the C o minis s io n provides for 8 members. It's always better to have an odd number and we from the last round of interviews there were two very good c and id ate s that were interviewed for the one vacancy. We are seeking to amend the commission charge by increasing the membership from 8 to 9. SUGGESTED MOTION: To amend the Commission on Disability charge to increase the membership from 8 to 9 members. Move to approve the consent. FOLLOW-UP: Town Manager DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 ATTACHMENTS: Description Type Members: -9 9 Appointed By: Town Manager,with Selectmen's approval Length of Term: Three-year term, staggered Appointments made: October 30 Meeting Times: At least 10 times annually Description: The Lexington Commission on Disability shall: 1)research local problems of people with disabilities; 2)advise and assist municipal officials and employees in ensuring compliance with state and federal laws and regulations that affect people with disabilities; 3)coordinate or carry out programs designed to meet the problems of people with disabilities in coordination with programs of the Massachusetts Office on Disability;4)review and make recommendations about policies,procedures,services,activities,and facilities of department,boards,and agencies of said city or town as they affect people with disabilities; 5)provide information,referrals,guidance and technical assistance to individuals,public agencies,businesses and organizations in all matters pertaining to disability; 6)coordinate activities of other local groups organized for similar purposes. Criteria for Membership:Majority of members should have disabilities,one member shall be immediate family member of person with disability and one member shall be elected or appointed by the Town. Ref.: MGL Chapter 40 S8J Selectmen designated as Special Municipal Employees on January 18,2006. Select Board approved the number of members to be increased to nine(9)on AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Meeting Minutes PRESENTER: ITEM NUMBER: Jill Hai, Select Board Chair C.5 SUMMARY: The Select Board is being asked to approve the meeting minutes o • October 14, 2021 FY2023 Budget Summit I • October 18, 2021 • November 17, 2021 • November 18, 2021 • November 29, 2021 SUGGESTED MOTION: To approve and release the Select Board and Summit meeting minutes of: • October 14, 2021 F Y2023 Budget Summit I • October 18, 2021 • November 17, 2021 • November 18, 2021 • November 29, 2021 Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 ATTACHMENTS: Description Type D DRAF,"'IFIO.14.21 Su.nirrit I Mlinules 13a,(.,kLl.p Material D DRAFT'10.18.21 Select I 3(..)ard.n-finutes I.,kickup Mzfterial D I)RA.1.71.7 1.1-17.21 Sclect rnin.utes, 1.31w,kup vl[atcrial. D DRAF]F 1.1.18.21 Select Board n.-fin.utes 13,ACkUp MI[atena] D DRA,1:71F 1,1.�29.2 1.Se le(:A I kxird rrfirnji,tes I kicku.].,.)IVII,.itlenal Budget Summit I Select Board, School Committee,Appropriation Committee Capital Expenditures Committee October 14, 2021 The remote participation Budget Summit I meeting was called to order by Select Board Chair Jill Hai at 7:02 p.m. on Thursday,October 14,2021. Present for the Select Board(SB): Ms. Hai, Chair; Mr. Lucente,Vice Chair; Mr. Pato; Ms. Barry; and Mr. Sandeen as well as Mr. Malloy, Town Manager;Ms. Axtell,Deputy Town Manager;Ms. Katzenback, Executive Clerk. Present for the School Committee(SC): Ms. Lenihan,Chair; Ms. Jay; Ms. Sawhney;Mr. Bokun;Ms. Cuthbertson; Dr. Hackett, Superintendent of Schools; and Mr. Coelho,Assistant Superintendent for Finance and Operations. Present for the Appropriation Committee(AC): Mr.Parker, Chair; Mr.Padaki;Ms. Yan; Mr. Bartenstein; Ms. Muckenhaupt; Mr. Levine; Mr.Ahuj a. Present for the Capital Expenditures Committee(CEC): Mr. Lamb, Chair; Mr. Kanter,Vice Chair; Mr. Smith; Ms. Beebee; Mr. Cole. Also present: Ms.Kosnoff,Assistant Town Manager for Finance; Ms. Hewitt,Town Budget Officer Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Public comments were not taken during the meeting. ITEMS FOR INDIVIDUAL CONSIDERATION 1. FY2023 Budget Summit I In preparing for the FY2023 budget,Ms. Kosnoff reviewed the previous years' trends and highlighted budget drivers. • Review of Financial Indicators Revenues have bounced back by 2.17%this year and are now considered to be in the"favorable" category,whereas last year they were deemed"marginal"due to uncertainties caused by the pandemic. While 2.17%is not a huge increase,Ms.Kosnoff said the trajectory is going in the right direction and there is nothing to indicate a backslide. State Aid is marked as"marginal". Several years ago,there was extraordinary growth in the category as Lexington's State Aid was increased to meet a State formula.Now the target level this has been achieved, State Aid has resumed previous proportions,meaning that per pupil increases are likely to be small once again going forward.Ms. Kosnoff sounded a note of caution,reflected in the"marginal"designation, because the overall budget is growing faster than the State Aid contribution. 1 Revenues Related to Economic Growth category is labeled"marginal/favorable". Although Local Receipts(specifically excise taxes and building permits) did not take as hard a hit as first feared,this category is considered"marginal/favorable"because it remains to be seen if applications for pandemic- related compensation through State and Federal governments will be approved. Ms.Kosnoff noted that funds from commercial development are expected to be allocated by Special Town Meeting into a Capital Stabilization Fund to mitigate the anticipated tax burden of projects on the horizon, such as the Police HQ and Lexington High School construction projects. This topic was discussed more fully at the Summit meeting on September 22,2021. Expenditures Per Department have also been marked"marginal"although Ms. Kosnoff noted one of the major reasons the category seems to have jumped is effect of the cutbacks made during the pandemic budget cycles.Nonetheless, department spending bears watching as the future remains unknowable and construction costs for Capital projects have risen, either due to the pandemic or to other supply chain influences. Personnel Costs have been labeled"marginal/favorable". Ms.Kosnoff reported that increases in staffing and labor costs, coupled with conservative trends in actuarial assumptions, are driving up the Town's unfunded pension liability.Future cost of living increases or a decrease in the assumed discount rate will further impact the pension funding schedule. The Town has also been adding to personnel consistently and Ms. Kosnoff cautioned that too much growth in this area is unsustainable. Employee Benefits and Retirement Benefits have been marked"marginal". See Personnel Costs above. Pension Liability is also related to the above categories and in this case has been marked"unfavorable". Ms. Kosnoff explained that Lexington has a new actuary who has a different way of assessing the situation plus the Town is also in the process of conducting its regular,bi-annual re-evaluation. The Retirement Board is now reviewing assumptions about the pension fund and the funding schedule and its findings will be reviewed the RB's meeting in November 2021. Additionally,during a January 2020 valuation, significant changes in assumptions increased unfunded liability and,therefore, decreased the percentage of funded obligations. One option to mitigate the situation would be to make a larger-than- usual contribution to the Pension Fund,Ms.Kosnoff said. Ms. Kosnoff said that the Other Post-Employment Benefits(OPEB) category ranking—"favorable"at this juncture inspires debate each time the indicators are calculated. There is substantial unfunded liability but the"due date"'for full funding is far enough off in the future that there is time to improve the rate of progress. Projected Exempt Debt Service has been marked"favorable/marginal"because Exempt Debt has peaked and, although not declining, it will at least level off. Use of the Capital Stabilization Fund is expected to help cushion the impact of new the Capital projects on the horizon. All other categories on the dashboard received a"favorable"rating: Property Tax Revenue;Uncollected Property Taxes; Long-Term Debt; Reserves and Fund Balance;Use of Capital Stabilization Fund. However, it was further noted that Lexington had the 5th largest average residential tax bill statewide in 2021, and the 3rd largest within 10 comparable communities. 2 Mr. Cole(CEC)asked if Ms. Kosnoff could ascertain whether inflation is accounted for in the rate of return for Pension Liability.He also asked what initiatives/programs had been deferred in 2021 to make Expenses rise by only 1.1%. Ms.Kosnoff said public events and meetings with associated costs had not taken place and some contractual services were not rendered due to pandemic slowdowns and shut downs. Mr. Malloy said he would look more fully into this and circle back with more info. Ms. Jay(SC) asked what caused the drop in Revenue in FY2019. Ms.Kosnoff explained that FY2019 was a slower year for building permits and that State Aid had also reached its peak and started to decline. Mr. Pataki(AP) asked if the constant dollar benchmark is being changed from year to year and also how the Town would address anticipated inflationary trends. Ms. Kosnoff said that the constant dollar benchmark does change and that a plan to address inflation has not yet been devised, although Reserve Funds could be tapped for extraordinary problems. Mr. Parker(AP) said it is not entirely accurate to call the Exempt Debt a favorable trend since more Capital projects requiring Debt Exclusion votes will increase this debt burden. Ms. Kosnoff agreed but noted the one positive thing about the Police HQ delay is that the Exempt Debt service for the project will come online after the peak has subsided to a degree. Ms. Sawhney(SC) asked how to interpret personnel costs as a percentage of the budget and if there is a desirable range for these expenses. Ms.Kosnoff said the key concern is not to let personnel costs and post-employment costs crowd out other Operating Budget needs. Mr. Sandeen(SB) said he believes the estimate of$350M for the Lexington High project needs to be adjusted upwards, given the general rise in construction costs. Similarly,he believes the Massachusetts School Building Authority(MSBA) contribution percentage may need to be revised to something more along the lines of what was received for the Hastings Elementary School. • School Enrollment Projections and FY2023 Budget Drivers Dr. Hackett presented School enrollment figures and budget drivers, saying that a number of the pandemic-related strategies are no longer needed now that school has returned to something more like pre-COVID times. The School's FY2022 Operating Budget was $123,376,980 which included$500,000 from the Special Education Stabilization Fund. COVID relief funding totaling$1.727M is anticipated. Upcoming union contract negotiations create an element of the unknown in addition to the usual variables such as Special Education costs for out of district placements;transportation; Chapter 70 impacts; inflationary costs due to supply chain disruption;residual effects from the pandemic; and final enrollment numbers. The preliminary Pre-K to Grade 12 enrollment count stands at 6,821 as of October 1,2021 which represents an overall decline of 80 students from the prior year. Dr. Hackett noted that the greatest decline —83 students was at the elementary level. She noted it appears that a greater number of families have opted for homeschooling and for private or parochial school attendance; decreases in public school enrollment are being seen across the region, as well as nationally. 3 In the Special Education out of district placement category,Dr. Hackett reported that in some cases Lexington has been obligated to pay tuition even though students opted not to attend,perhaps due to feeling unsafe in an in-person school environment. Looking ahead,Dr. Hackett projected that budget increases would be requested in the low 4%range per year through FY2027. Mr. Cole(CEC)recommended that the LPS's updated enrollment projections be published along with each school's capacity estimate. This is expected to help the citizens see that the work over the last several years has alleviated overcrowding at all the elementary schools,the middle school are perhaps still near capacity, and the high school is overcrowded. Dr.Hackett agreed, adding that enrollment capacity at the high school stands at 1,850 but the most recent enrollment numbers are 2,200. She noted that enrollment versus capacity is close for all the Middle schools although there is more flexibility at Diamond Middle School than Clarke Middle School. Mr. Kanter(CEC)recalled that$500,000 from the Special Education Stabilization Fund was to be repaid by the Schools at some point. Ms. Kosnoff confirmed this, explaining that at the end of the year, if the funds are not needed for out of district placement tuition,they would be returned to the Fund and not become part of the Schools' baseline budget. Dr. Hackett reported that there is an overall need for remediation due to pandemic-related stresses and learning gaps due and added that the Schools are closely monitoring the need for intervention and social/emotional supports. Ms. Hai(SB) asked for an overview of what the various COVID funding programs for schools. Dr. Hackett reported that the first 2 tranches of funding were for direct needs such as masks,hand sanitizer, pool testing, and substitute teachers. The third tranche of funding is to be applied to learning loss needs and there is more flexible use for these funds. Funding spans multiple years. • Preliminary FY2021 Revenue Estimates and Revenue Allocation Model Ms. Kosnoff said that spending trends will be included in the next Summit presentation and that tonight's numbers will also be updated at that time. When the Revenue Allocation Model is built,Ms. Kosnoff said that it relays on historic three-year and five-year trends as well as Finance Department judgement calls. Ms. Kosnoff noted that the current approach to constructing the model is consistent with past years. The revised Revenue Projection for FY2022 is $25,502,000. For FY2023,the projected Revenue is $258,123,000 which is an additional $7.63M or 3%. Ms. Kosnoff called out two sources of Revenue that she said had been estimated very conservatively,given the unknowns of the pandemic: hotel/motel taxes were calculated at 50%of pre-pandemic levels and restaurant receipts were calculated at 75%. It was further noted that one hotel may come offline entirely.However,one source of Revenue was increased: Building permits.Normally,these are estimated very conservatively but they have consistently outperformed budget expectations. Revenue Set Asides for FY2023 equal$18,161,131 with$3,654,307 coming from the Tax Levy and $14,625,000 coming from Free Cash. Ms. Kosnoff noted that Free Cash has not yet been certified by the 4 Department of Revenue. The amount will change,but not drastically. $1.1 M in Free Cash will be allocated to OPEB There is an unallocated amount of$500,000. The Cash Capital line item remains at $4.9M,which the same as FY2022. A placeholding amount to be allocated to Cash Capital is now $5,244,748. Ms.Kosnoff noted the Retirement Board is not in favor of allocating the entire$5M to the Pension Fund; instead,the Retirement Board hopes for an increase of$500,0004600,000 annually. The Revenue Allocation model shows another$700,000 in Free Cash will be transitioned out of the Operating Budget, a process that was initiated a two years ago. Ms.Kosnoff noted that in past years,the amount has been applied to Cash Capital to reduce future borrowing costs. The remaining$1.5M of Free Cash that continues to support the Operating Budget will be withdrawn incrementally over the next three to four years. A Municipal/School allocation split of the additional$6.4M in anticipated FY2023 Revenue(after the Shared Expenses are taken into account)would result in a 3.9% increase in each budget, or an additional $4.794M for the School budget and an additional $1.687M for the Municipal budget. Ms. Kosnoff noted a new line item on the Revenue Allocation model called"Remove One-time Funding Due to Pandemic". On the Municipal side, $278,000 was transferred to cover FY2022 COVID -related shortfalls in the Recreation Revolving Fund. Similarly, as mentioned earlier,the Schools received$500,000 from the Special Education Stabilization Fund to be used in case of need,although that amount has so far has not been expended. This new line item,Ms.Kosnoff said,is intended to zero out the amounts from the two Operating Budgets so the funds are not added to the baseline budgets. Ms. Kosnoff stated the Town has paid down the principal for Land Acquisitions. Comparing the Schools' current request for a 4.19%increase over FY2022,Ms. Kosnoff noted that the Revenue Allocation model's 3.9%increase indicates a shortfall of about$880,000.Although the budget process is at this point preliminary, Ms. Kosnoff reported that the Municipal side believes it can stay within its 3.9%allocation. She believes that as budget projections are refined,gaps will begin to close. Mr. Kanter(CEC) said that he believes that some of the about$2M in the OPEB Fund allocation could be used,instead,to fund toward the Pension Fund shortfall from 100% funded. Mr. Levine(AP),Mr. Parker(AP)and Mr. Pato (SB) expressed concern about making a decision this evening, given that the numbers are preliminary and the pros and cons of choosing one landing spot for the funds versus another are not clear. Mr. Levine (AC)said one argument in favor of putting the funds into the Pension Fund is that is invested in an Equity account which would grow over time,whereas the Capital Stabilization Fund does not have this advantage. However, since the Pension funding goal posts keep moving,Mr. Levine see it is a gamble to expect to accomplish full funding by 2028,which is potentially the time Cash Capital will be needed to offset borrowing for the high school project. Mr. Lucente(SB) asked Ms. Kosnoff to check to see why the split in the Revenue Allocation model for FY2023 is different from previous years. Ms. Kosnoff asked the meeting participants, as individuals or by committee/board to send feedback to her regarding how they would prefer to deploy the $5M now earmarked for the Capital Stabilization Fund. 5 • Confirm Date: FY2023 Budget Summit II Ms. Hai(SB) confirmed that the next Budget Summit will be held on Thursday,December 2, 2021 at 7:00 p.m.by remote participation via zoom. ACTIONS: Ms. Kosnoff to ask if inflation is accounted for actuarially in the rate of return. Mr. Malloy to look closely into why expenses increased only 1.1%in 2021. Ms. Kosnoff to check to see why the Revenue allocation model split changed from previous years. Boards/Committees to contact Ms. Kosnoff re: how to use the $5M currently earmarked for Capital Stabilization. DOCUMENTS: FY2023 Fiscal Indicators; FY2023 Enrollment Pro j ections and Budget Drivers; Summit Presentation Preliminary Revenue&Rev Allocation ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the meeting at 9:17 p.m. The other committees followed suit. A true record; Attest: Kim Siebert Recording Secretary 6 SELECT BOARD MEETING October 18, 2021 A remote participation meeting of the Lexington Select Board was called to order at 6:30 p.m. on Monday, October 18,2021 via Zoom remote meeting services. Select Board Chair Ms. Hai;Vice Chair Mr. Lucente; and members Mr. Pato; Ms. Barry; and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; and Ms. Katzenback, Executive Clerk. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the Open Session of the meeting at 6:30 p.m.to enter into Executive Session under Exemption 3 to discuss strategy with respect to litigation. Further, it was declared that an open meeting discussion may have a detrimental effect on the litigation position of the town. Following the close of Executive Session,the Select Board reconvened in Open Session at 7:18 p.m. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Ms. Hai provided directions to members of the public,watching or listening via the Zoom application, regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. EXECUTIVE SESSION ITEMS FOR INDIVIDUAL CONSIDERATION 1. Select Board Work Session • Update from Chief Equity Officer Martha Duffield, Chief Equity Officer,provided a summary of her first 90 days in the position and what current and future initiatives are likely to be. Her first quarter goals were to understand the groundwork that has already been conducted;build internal and community relationships; and outline priorities and create an action plan for the Town. Ms. Duffield acknowledge that the work can sometimes be hard and uncomfortable but she hopes to normalize having hard conversations about diversity, equity and inclusion and also normalize making mistakes with humility so that people will know they will be treated within the community grace and respect. The first introductory meetings were with internal staff. Meetings were also held with committees, boards, and community groups. Ms. Duffield named five overarching objectives she is considering: talent acquisition(recruitment,hiring, retention,promotion strategies); accountability; community engagement; internal resources; and Police. Recruitment: Engage the Massachusetts Municipal Association; draft a diversity hiring policy; add a diversity hiring statement to the Town website career page and all job postings; create an equity proclamation; work toward being considered"the best place to work". Hiring: Review posting locations; evaluate success rate of receiving applications from those locations; review the various departments'j ob-posting budgets;review and update job descriptions for inclusion; 1 review candidate selection and interview processes for each department;provide questions/procedures for hiring managers to use in job interviews and when onboarding new hires; review candidate offers and annual job performance processes. Accountability: Rejuvenate the Citizens' Advisory Council by updating group name and charge;post updates every month to, among other things,highlight cultural and other observances;publicize Equity Officer office hour schedule; create dashboard to track employee distribution metrics re: age,race, gender. Community Engagement: Continue and strengthen existing relationships and provide assistance to Town boards/committees/cultural groups. Internal Resources: Create a centrally located Cultural Calendar that standardizes information;write a guide for writing/rewriting job descriptions and job-performance evaluations which includes a guide to recognizing"coded language". Police: Ms. Duffield reported that she and the Interim Chief of Police are meeting weekly. They have reviewed the Ortiz report/diversity audit and are working together on diversity hiring strategies. Ms. Duffield has created questions for the interview process and reviewed Police Station plans to ensure inclusivity. Additionally,Ms. Duffield reported that she is participating in the Town's Dismantling Racism program. She has completed training through the Race Equity Leadership program(National League of Cities)and she has completed one of four courses in the Diversity and Inclusion certification program through Cornell online. She has also completed courses on having courageous conversations; active bystander training; implicit bias; and how to address de-escalation and harassment. She has participated in a variety of webinars and programs having to do with Indigenous populations; LGBTQIA; Asian populations; and disabilities. She was selected to join the Massachusetts DEI Coalition. Ms. Hai asked for more information about the Building Trust initiative.Ms. Duffield reported that the first meeting is tomorrow with a small group of employees who will begin by brainstorming and discussing how to approach establishing good relationships between Police and community. Ms. Duffield reported one surprise of her job is how often she has met with the Interim Police Chief and the hard—but mutually respectful—conversations they've had. DOCUMENTS: Chief Equity Officer Presentation to the Select Board • Discuss American Rescue Plan Act(ARPA)Funding Priorities and Process Carolyn Kosnoff,Assistant Town Manager for Finance, spoke about the type of funding requests that are eligible under ARPA and how much the Town can expect to receive. Department directors provided the details/background of their initial funding requests. Ms. Kosnoff said that the municipal allocation of ARPA funds(called Coronavirus Local Recovery Funding or CLFRF)will be slightly over$9.9M but there are other,non-municipal strands of ARPA funding available for various other entities, such as the Schools(i.e. $1.2M in so-called SRO funding). The timeline for expending/committing these funds is from now until December 31,2024 after which there are two additional years to complete the CLFRF-funded projects in the pipeline. The overarching purpose of CLFCF funds is to provide revenue replacement support and to re-build the economy by addressing the pandemic's impact on communities and on other groups. Ms.Kosnoff provided the list of 2 eligible categories: 1) Support public health expenditures; 2)Address negative impacts caused by the public health emergency; 3)replace lost public sector revenue; 4)Provide premium pay for essential workers;Invest in water, sewer, and broadband infrastructure. Ms. Kosnoff noted that eligible entities, other than the municipality and related departments, include households and small businesses. Funds ma-y not be used for: Contributions to Pension fund; contributions or replenishment of reserves or "rainy day" funds; direct or indirect application of funds to reduce tax revenue/tax rate;payments for legal settlements;payments for debt service; general infrastructure spending above the amount identified as lost revenue. Ms. Kosnoff said the biggest"wild card",in terms of eligibility,is replacing lost public sector revenue. But once something is identified as lost revenue,the funding can be used for any municipal purpose i.e. operating budget, capital improvements, one-time uses,or anything that would have received allocation in the municipal budget,keeping in mind the exceptions listed above. Ms. Kosnoff believes that for the first year,Lexington can claim$2.5M in lost revenue but she emphasized that the federal formula is complicated and that Massachusetts is at a disadvantage because of the way its municipal tax structure works. Some of the purposes the Senior Management Team have identified for CLFRF funds do not fit into any of the categories besides"lost revenue"which may serve to limit the number of projects that can move forward. Ms. Kosnoff reported that, so far,the Town has about$4.9M in hand of the total $9.9M. Yearly reports on funding uses are mandatory and the first reporting deadline is April 30,2022. Ms. Kosnoff asked the Select Board for feedback on the list of possible CLFRF uses,including those not municipally based, as well as any additional uses that might be a priority. She added that the desired main focus is for one-time uses,rather than uses that would add permanent staff or programs requiring future Operating Budget support. She also asked for feedback about how to further engage with the community about these funds. Department request lists and Select Board comments/questions: DPW: Picnic tables(12 plastic) @$24,000 total; Bikeway replacement bottle filling stations(6 @$6,000 ea.) @$3 6,000 total; Electronic sign boards(2) @ $40,000; Water tower replacement @ $1 M-$5M; Stormwater infrastructure improvements @ $60,000-$75,000. Ms. Barry asked for preliminary information about the water tower, such as a proposed location. DPW Director Dave Pinsonneault said the initial thought had been to put the new tower or possibly two new towers where the existing tower is but that now appears problematic. The department is still conducting research. Mr. Pato noted that stormwater management will be a recurring issue and believes it is therefore a program the Town should budget and plan for in the long term. Ms. Kosnoff said that some of the one-time items, such as the water tower, are capital projects. If some of these can be covered by the CLFRF funds, it would provide tax burden relief. Fire Department: Simulation mannequin(SIM MAN) @ $50,000;ATVs @ $60,000-$75,000. Ms. Barry asked if the ambulance-type ATV would be something other communities might borrow or rent from Lexington. Fire Chief Derek Sencabaugh said this is a possibility but he would want send out an 3 operator from Lexington. If the loan was for a medical mutual aid situation,the ATV would not incur a charge but of it was for a special event, such as a parade,there would be a charge. Ms. Hai asked if the price quoted was for two ATVs or for one. Chief Sencabaugh said that$60,000 is a general amount for a brush-clearing type of vehicle and the $75,000 is the general amount for the ambulance-type ATV. There would be an additional$10,000 needed for a trailer that would attach to either type, depending on circumstances. Human Services: Increase affordable housing stock providing short-term incentives for larger rental property owners(grant basis with limit TBD) g$150,000-$200,000 annually; Mental health services/health clinician g $80,000-$100,000 annually;new transportation services TBD—evaluation needed;hire consultant to create pedestrian/bike plan to align with Comprehensive Plan g$65,000; neighborhood block parties g $10,000; small grants for important organizations such as FISH which provides rides/escorts to medical appointments g $50,000. Transportation Director Susan Barrett noted that she actually does not recommend a new transportation service, although it appears on the list, since there is currently a regional collaboration to create a service. She believes a better use of that level of funding would be to replace disappearing funding for an MHPC taxi/livery program. Mr. Pato asked how much pandemic housing assistance has already been provided through the Fund for Lexington and the Takeda grant and, further,what the ongoing costs of affordable housing assistance might be after the one or two years of CLFRF funding. Director of Human Services Melissa Interess reported that over$150,000 was already provided in rental and utility assistance. She said there were a number of ways to approach on-going rental assistance, such as seeding an account for future use. Mr. Pato said he believes that the uptick in mental health needs during the pandemic is not something that will go away and the approach to addressing it in the long-term needs to be examined. Ms. Kosnoff said her research into what other communities are doing with the funds shows that some are creating more affordable housing and/or buying land on which to build affordable units. She believes this use,in particular, closely aligns with ARPA's goals. Mr. Lucente noted that, due the pandemic, it has become increasing difficult for small businesses to attract and retain staff and that transportation is part of any solution to the economic need.Ms. Barrett applauded the focus on transportation but cautioned that jumping too quickly without building carefully in a regional way—might lead to another failed shuttle service. Ms. Barrett noted that the MHPC livery program is being used in some cases to transport employees to work. Mr. Pato said since funding continues to be available for projects in the pipeline past the 2024 deadline, taking time to plan—and then commit funds—is a good strategy. Ms. Hai added that some communities are choosing to use ARPA funding for the planning and design stages of transportation projects. Ms. Barry said she feels mental health and local business support are two important priorities. Mr. Sandeen asked how many people could be helped by the proposed affordable housing program with an allocation of$150,000. He supports development of a bike and pedestrian master plan to improve mobility with either ARPA funds or Town funds and he supports the neighborhood block parties proposal to combat isolation. IT: Broadband/fiber cable expansion g $1 M as part of the Town's public safety and connectivity project 4 to create redundancy/back up for Town and School buildings. The Select Board took a brief recess before reconvening at 8:38 p.m. Li : Disease resistant bathroom fixtures g $ TBD; Building generator to allow Library to operate as a cooling center g $TBD. Further information will be obtained about these requests at a later date. Land Use, Health,and Development(LUHD): Depot Lot fund the architectural design and engage private developer g $700,000; ongoing support for Lexington Health Department(contract tracing, food inspections, health nurse g $28 1,000; COVID-related clinical and Board of Health infrastructure items g$5,000; Community COVID testing events (2) g $150,000;PP&E for Health Department and related LUHD staff $25,000; Develop proposal for Municipal Affordable Housing Trust&development corporation $20,000;vaccine storage coolers g $3,500;EV Buses (at least 2)—Liberty Ride Bus $40,000-$70,000 maintenance and driver compensation g $250,000;Visitor Center website rebuild $25,000;Bike node/technical assistance grant expand downtown initiative to increase ridership to East Lexington bikeway,wayfinding, lighting g $TBD; Women and minority businesses promotion and retention(MAPQ g $3 0,000; financial support for Visitor Center and Liberty Ride g $100,000;replace parklet g $75,000; add/improve accessible ramps g $21,600; Small business assistance g grant-based TBD $250,000; funding for spring time Discovery Day g $6,000; Store back/store front improvement plan @ $TBD; Hire a Tour Services Coordinator g $TBD annual. Mr. Lucente noted that some communities are using ARPA funds to seed housing trusts. He asked Carol Kowalski,Assistant Town Manager for Development,to look into this possibility. Ms. Hai and Mr. Pato added their approval for looking into this approach. Mr. Pato said that before the Depot Lot project is moved ahead, community consensus should be reached because of the many competing interests in the Center. Ms. Kowalski said that without visual plans,the concepts can be more difficult to discuss. Regarding some of the health-related requests,Ms. Kosnoff said they would potentially be eligible for CARES Act or FEMA funding if they are submitted before the program deadlines. Mr. Lucente said these health initiatives should be a high-priority,given community needs and the reasons the funds were established. He asked who would have final authority on how these funds are used. Mr. Malloy said that the Select Board would authorize and approve fund uses. Mr. Sandeen stated that federal guidance identifies health improvements as one of the primary purposes for the use of ARPA funds and suggested that some of the ARPA funds be used to purchase and install air quality monitors for continuous indoor air quality monitoring of Lexington's municipal offices and classrooms. Health Director Joanne Belanger she would put this matter before the Board of Health for possible inclusion on their list of priorities. Economic Development Director Sandhya Iyer said she was very supportive of improved broadband services such as the IT Department has proposed,but also for residents who more and more are working from home,not only for the municipal, schools, and business entities. Ms. Hai believes economic development is a priority for fund use. Ms. lyer said that Lexington has been working with Arlington and Bedford on the Massachusetts Downtown initiative but it is not necessary to use the same bike share company. 5 Mr. Sandeen supported many of the other economic development proposals such as the storefront/storeback improvement plan and suggested including a grand re-opening day combined with the Re-Discovery Day. He also supported enhancement of bicycle programs and suggested that the Town choose to link into one of the larger bicycling networks used by our neighboring communities to take advantage of the network effect. Ms. Iyer said that the bike share program may be harder to establish in Lexington because many residents already own bicycles. However, something to try might be to have some bikes available for rent for tourists through the Visitors Center. Mr. Sandeen suggested that the bike share feasibility study also consider the needs of workers commuting to Lexington from places like Alewife Station as the Town considers which shared bike network to support. Police Department: Certification and policy review @$20,000-$25,000; Lifepak AED devises @ $22,000;PPE Equipment—re-usable N95 high quality masks/respirators @ $80/each; Comfort dog and training @ $20,000; address speed violations @$12,000-$15,000; Police reform trainings @ $ 54,000 per year for three years; designated staff person for training accreditation @ $160,000 annually. Interim Chief of Police McLean said he wants to remove the first request(Certification and Policy Review)because the cost has escalated as much as four times since the submitted request. Mr. Lucente noted that the community strongly supports Police reform training. Mr. Sandeen said that he appreciated the Chief s proposal to purchase reusable N95 masks as they are more effective and costs are saved by being able to reuse them. Recreation: No touch bottle fillers to replace water coolers(3) @ $24,000; nor touch building toilets and faucets @ $ TBD; Outside shelters for programming @ $80,000-$160,000; sustainable financial aid efforts @ grant basis $TBD;Broadband infrastructure to the pool, Old Reservoir,Lincoln Field @ $12,000-$225,000;replace lost revenue,credits fir cancelled programs still being carried @ $900,000; instant fitness equipment for Community Center(outdoor) addpour in place surface for$70,000 @ MAO. Ms. Barry asked if the outdoor shelters would be sun shelters or tent-type structures. Melissa Battite, Director of Recreation and Community Programming, said these shelters were conceived to be permanent but temporary tents might be suitable as well. Mr. Sandeen asked about the value of providing broadband infrastructure at Lincoln Fields,the Old Reservoir,and the pool. Ms. Battite said that staff must use paper and pen at these sites because there is no connectivity to the department. Schools: COVID compliance team @ $140,000 (related to CARES Act and FEMA funding,not ARPA); from School Department memo: Curriculum review and development for advancement in diversity, equity, and inclusion @ $400,000/yr. for 3 years. Ms. Kosnoff noted that if the COVID compliance funding through FEMA and CARES runs out, it is possible that ARPA might pick up a continuation of the program. Sustainabilit Rebate program for incentive for sustainable home improvements @ $200,000-$500,000; add solar to affordable housing(LexHab,LHA) @ $100,000;bike racks @$7,200;participatory budget set-aside @ $500,000; electric vehicles (Liberty Ride; school bus, etc)@ $300,000; Town Manager's Office: Improving communication(sandwich boards,two mailings) @ $11,000; Lawn games,Adirondack chairs to encourage community-building @ $3,000; DEO training @ $50,000; temporary staff to manage ARPA projects and reporting @ $40,000 annually for 3 years. 6 Ms. Hai suggested hiring a grant writer in the short term to help process all the funding requests and necessary reporting. Mr. Sandeen said that adding solar energy systems to affordable housing stock seems to be an appropriate one time use of ARPA funds. He also suggested that providing technical support for homeowners may be much more helpful in encouraging residential solar energy system installations than rebates alone. Committee/Community Requests: LCA, Symphony, Munroe Center, small business, sustainability fund for cultural sector g grant basis $TBD; Lex Retailers Association,Discovery Day,Halloween Walk, Holiday tree lighting,Taste of Lexington g $TBD. Ms. Hai said that answering the question of how to open up the conversation about funding with the community is still pending. She asked the Board to comment on their priorities and impressions. Mr. Lucente said that immediate economic stabilization and recovery are at the top of his list and he believes this is the purpose of the funding. With disruption in the Town Center about to occur due to the Center Street initiative,he worries about adequately mitigating the double-whammy impacts of both COVID and the construction. He thinks a survey of the community is a good idea but asked who would conduct the outreach,administer the survey, and collate the results. Mr. Pato agreed that immediate economic assistance for businesses and residents was the highest priority. Housing and capital projects are two more of his top concerns. Making outdoor spaces where the community can engage,particularly in the Center—and potentially using the backs of the stores instead of the fronts—seems like a potentially good idea. He does not believe the priority should be to use funds to offset expenses that would otherwise be in the budget. Ms. Hai said economic vitality,resilience for businesses and residents, community engagement and housing are uppermost in her mind. She supported the small business grant concept. Ms. Barry concurred and noted that some of Lexington's small businesses are in peril. She added that the public health lessons learned over the course of the pandemic should not be forgotten. Taking a bold step toward creating more affordable housing is important and public outreach about how to use the funding should be done. She asked for more information about the proposed water tower. Mr. Sandeen said public health should be a top priority, including monitoring of indoor air quality. He applauds the proposal to use ARPA funds to jumpstart funding for the affordable housing trust. Revitalizing the Center and adding a residential component also has great appeal. Mr. Sandeen agreed ARPA funds should not be used for regular ordinary budgetary needs but instead we should use ARPA funds to provide stability to commercial retailers and small businesses in town. Next steps: Mr. Malloy and Ms. Kosnoff will take the Board's feedback and devise a plan for how to engage with the public for further input.A timeline for moving forward will come back before the Board. ACTION ITEMS: Ms. Katzenback to send fund-use procedurals to Select Board members; Health Director Joanne Belanger to engage BOH re: continuous indoor air quality monitoring DOCUMENTS: ARPA Federal Funding Presentation;ARPA Funding Initial Request' School Dept ARPA Request; MAGIC ARPA Presentation; Munroe Center for the Arts Request; Lexington Retailers Association request;Lexington Council for the Arts Request; Lexington Symphony Email; Bicycle Pedestrian Plan for the Town of Lexington;Depot lot Feasibility Study Request ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the meeting at 10:09 P.M. A true record; Attest: Kim Siebert, Recording Secretary SELECT BOARD MEETING November 17,2021 A remote participation meeting of the Lexington Select Board was called to order at 6:00 p.m. on Wednesday,November 17, 2021 via Zoom remote meeting services.Ms. Hai, Chair;Mr. Lucente; Vice Chair,Mr. Pato,Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; Ms.Katzenback, Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Ms. Hai provided directions to members of the public watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. There was no public comment at this time. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Special Town Meeting 2021-1 Article Positions/Discussion The Board reviewed their positions on Article 5: Appropriate for Police Station Architectural Design and Swing Space Construction.Ms. Barry clarified that she is a wait on Item B for Article 5, and a wait on the amendment. In regard to the 9-1-1 system,Mr. Malloy explained that there is a six-month lead time is for the State to plan to move the system,but at any point during that six-month time,the move can be cancelled. Once the debt exclusion date is decided on,the Town will work backward six months from that, and that's when the State will receive notice of the proposed 9-1-1 system move. The Board reviewed their positions on Article 9: Amend General Bylaw-Mount Independence Historic District. All Board members are currently waits on this Article. Mr. Sandeen explained his hesitation to vote either yes or no on this article. He believes the neighbors should be able to form a Historic District and he celebrates the property owners who have volunteered to enroll their own properties in the proposed district. However,he is concerned about a process where neighbors are allowed to impose a historic district on other owners who do not wish to participate. This would be an undue burden on a property owner who does not wish to join. He mentioned that the property owner has submitted a proposal to the Planning Board that would preserve the house. If the Planning Board approves that proposal,the terms of the permit would prohibit the property owner from demolishing the house. He felt if that is the case,then one of the primary reasons for forming the district could be accomplished without the need for forming the district. Ms. Hai noted that there have been collaborative conversations around affordable housing with various other boards. However,the Select Board does not own the creation of a housing policy, or zoning or building regulations. She noted that she has a concern about placing about undeveloped land into a Historic District. Ms. Axtell stated that she will draft a substitute motion for Article 3: Establish, Dissolve and Appropriate To and From Specified Stabilization Funds,in case any part of Article 5 does not pass. The substitute motion will take that amount of money and add it to the amount proposed to be placed in the Capital Stabilization Fund. The Board reviewed Article 10: Reducing Noise From Landscape Maintenance Equipment. Dan Koretz, Chair of the Noise Advisory Committee, explained that the Committee is proposing to eliminate paragraphs 5 and 6 of the Article,which deal with the phasing aspect. The hourly and seasonal limits portions of the Article would remain. Mr. Sandeen stated that he would support a decision by the Board to submit a new main motion on this article that would eliminate the items 5 & 6. Ms. Hai explained that the moderator would support such a change because the Board is the proponent of the motion. Mr. Lucente stated concerns regarding Article 10 and how the DPW fits within it.He also explained that he does not believe this needs to be addressed under the noise bylaw. Director of Public Works,David Pinsonneault, stated that the DPW is okay with the dates being outlined in this Article. Mr. Kortez explained that Town or town contractors are listed under item 4b. Mr.Koretz explained that the Galaitsis amendment and the Kaufman amendment would both be moot, with the removal of sections 5 &6 as proposed. Ms. Barry asked what hours the DPW can work, outside of the seasonal limits. She stated that she could support this with the deletion of Sections 2.4 and 2.6, but that there has been a lot of confusion about this Article. She also has concerns regarding the violations and fines section listed in the Article. Ms. Hai explained that a new main motion would like incorporate language which eliminates Sections 5 & 6 and inserts into Section 2.2 the outdoor use of landscape maintenance equipment by the Town, or Town contractors on Town properties, and persons other than commercial landscapers. Mr.Koretz noted that the language about penalties in the Article came from Town Counsel. Ms.Hai explained that Town Counsel has stated that the penalties would be able to be levied against the property owner, if necessary. Mr. Lucente stated that he would like to see a final draft of this amendment before registering a position on it. He also noted that the video for this Article should probably not be played during Town Meeting, as much has been changed in this Article. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to support amending the main motion for Article 10 with a motion that removes Sections 5 &6, corrects the date from May 22 to May 31, and clarifies that the DPW is to be the same hours as non-commercial landscapers but the same days as commercial landscapers. Mr.Malloy noted that the Board is scheduled to discuss the Small Cell Wireless Facility policy tomorrow evening. He will send everyone the updated draft version and the redlined version for review. DOCUMENTS: STM 2021-1 Position Chart ADOURN Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adjourn the meeting at 7:07 p.m. A true record;Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING November 18,2021 A remote participation meeting of the Lexington Select Board was called to order at 6:02 p.m. on Thursday, November 18, 2021 via Zoom remote meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell,Deputy Town Manager; Ms. Katzenback,Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Ms. Hai provided directions to members of the public watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports Ms. Hai noted that the Special Permit Residential Development Zoning Bylaw Amendment Committee (SPRD)will be writing a report and bringing it to the Board in the future. The SPRD will also be meeting in a joint session with the Planning Board on December 1,2021. Ms. Hai also noted that the legislation which permits remote town meetings is set to expire in December of this year. Mr. Sandeen stated that he attended the 1040 Waltham Street topping off ceremony. The developers thanked the Town of Lexington for the help it provided. He also noted that the Economic Development Advisory Committee (EDAC)met to review 475 Bedford Street and 99 Hayden Street. Unfortunately, there was not a quorum present and so no recommendations were made. He requested that the Board try to fill Mr. George Burnell's seat on the EDAC, although he is irreplaceable on the Committee. Mr. Pato stated that the Communications Advisory Committee is meeting with Verizon but does not yet have a contract.Mr.Pato noted that he will be compiling some information about how the Board reached its current tax setting seven years ago. Ms. Barry extended an invitation to everyone for the dedication of the Lisa George-Cox Memorial Bench, and Monday,November 22, 2021, at 6:45pm at the Center Track. She also extended an invitation to the ribbon cutting event for the Cary Library Storywalk at Lincoln Park on December 4,2021, at gam. Finally, she explained that she is working to see that all board and committee chairs inform their members that use of shared platforms, such as Google Docs or Slack, is not allowed,per Town Counsel. Mr. Lucente explained that a recent letter from the Lexington Housing Assistant Board(LexHAB), contained a request for$115,000 to develop construction drawings for six units of housing at 116 Vine Street. He would like to see this on a future agenda. He also noted that a walk-through being held by LexSeeHer has been rescheduled to Sunday, at a time TBD. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Approve Small Cell Wireless Installation Policy The Board reviewed multiple version of this draft policy. Some of the substantive changes include: • Moving from 28 cubic feet to 17 cubic feet • To authorize the Board to allow a designee to do approvals • Change in fees,and that application fees shall be reviewed from time-to-time, after an initial review after the first year • If an application is not complete and is sent back,the shot clock restarts • The applicant includes the owner and operator of the small cell wireless facility,and any representative, agent, contract, subcontractor,or installer • Change to cannot be installed within 500' of an applicant's double pole,hazardous pole,or condemned pole • Tree topping or the improper pruning of trees is prohibited. Any proposed pruning must be noted in the application and must be approved by the tree warden • No small cell wireless facility installation shall impede,obstruct,violate, conflict with,hinder or make unsafe any mode of travel • No small cell wireless facility shall be installed with a fossil fuel backup generator Mr.Malloy noted that a graphic designer may need to be hired,if diagrams are to be included in the policy showing the Town's pole types. Mr. Steven Kaufman questioned the decision to ban fossil fuel backup generators,until such time as there can be a battery backup that could last longer than that,because he believes this is creating a risk to the Town's infrastructure in the event of a crisis. Mr. Pato stated that he believes this is a longer-term conversation.Mr. Sandeen noted that Town Counsel explained that this section is a guideline only,not an absolute ban. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve the Small Cell Wireless Facility Installation Policy, dated 11-17-21 as presented, subject to non-substantive edits. DOCUMENTS: Clean SWF Policy 11-17-21,Redline SWF Policy 11-17-21, Small Cell Wireless Installation Policy 10-28-21 2. Special Town Meeting 2021-1 Article Positions/Discussion The Board discussed its position on Article 10: Reducing Noise From Landscape Maintenance Equipment. Ms. Hai read a draft statement regarding the proposed changes to this Article: on November 17 a simple amendment to Article 10 was proposed by the Noise Advisory Committee, in order to clarify the application of the proposed bylaw to the Department of Public Works. The Noise Advisory Committee and Select Board in consultation, agreed that, due to the late date clarification, it was best to remove that portion of the motion and proceed only with the portion which would be taking effect this spring. The Noise Advisory Committee intends to continue to work on the remaining elements and bring a new motion covering those elements to the Annual Town Meeting. Ms. Barry stated that she wants it to be clear that it was the Noise Advisory Committee came to the Select Board and asked for this last-minute change. Mr. Pato noted that he does not believe a specific date of Annual Town Meeting should be mentioned in the statement, as it is yet unclear if that is when the Warrant Article will be ready for. Mr. Sandeen asked-Why we are considering this noise issue at all?Because our residents have been complaining for many years about the excessive noise from leaf blowers. The facts are that all gas- powered leaf blowers violate Lexington's Noise Bylaw. The purpose of the current bylaw is to protect the citizens of Lexington from excessive and unwarranted noise. However, as written,the current noise bylaw is not enforceable.He suggested that the Board look into how to protect its residents in an enforceable way. The Noise Advisory Committee has been trying to address that problem in two ways. One by limiting the times and seasons during which gas-powered leaf blowers can operate. The other is whether it is reasonable to implement a phase out that would apply to gas powered leaf blowers. Dawn McKenna, Precinct 6 Meeting Member,urged the Board to indefinitely postpone the entire Article 10 at this time. Avram Baskin,Precinct 2 Meeting Member and 43 Carville Avenue, explained that he recently spoke to a landscaper who told him that it would be much cheaper to equip employees with noise dampening headphones,masks, and protective goggles than it would to require them to purchase all new battery- operated equipment. This could be an inexpensive alternative option moving forward. DOCUMENTS: STM 2021-1 Position Chart,Art 1 OSBposition ADOURN Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adjourn the meeting at 6:58 p.m. A true record;Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING November 29,2021 A remote participation meeting of the Lexington Select Board was called to order at 6:01 p.m. on Monday, November 29, 2021 via Zoom remote meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback, Executive Clerk; Ms. Kosnoff, Assistant Town Manager—Finance; Ms. de Alderete, Town Clerk; and Mr. Makarious, Town Counsel. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Ms. Hai provided directions to members of the public watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Discussion and Vote on Townwide Referendum Regarding Special Town Meeting 2021-1 Article 10: Reducing Noise from Landscape Maintenance Equipment Ms. Hai explained that a petition was recently filed for a town-wide referendum regarding Article 10: Reducing Noise from Landscape Maintenance Equipment. This triggers a town-wide vote. The Board will call the vote and must decide when to do so. The Board can choose to hold this as a special standalone election or partner it with the Town Election in March. The Board has until December 3,2021,to decide when this vote will be held. She noted that the impact from redistricting is not yet known. Mr.Makarious stated that a warrant needs to be issued at least 35 days prior to the election. Ms. de Alderete explained that the target date for finalization of redistricting is mid-December. This would put the earliest date for a special vote in late January or early February. Mr. Lucente noted that there are very few referendums in the history of the Town. Those that have been previously held have usually had quick turnarounds, for example a two-week turnaround in 1955, and a two-week turnaround in 1968. A more recent referendum in 2002 had a slightly longer turnaround. He noted that, if coupled with the March election,this item will be a heavy topic of conversation for the public. Mr.Makarious stated that he is unaware of any changes to State law that may have caused the longer, more recent,turnaround time. Referendums are mostly triggered by funding authorizations on a potentially controversial project in a town. Mr. Pato shared Mr. Lucente's concerns with wrapping this item up quickly. However,he noted that, due to the rezoning not yet being finalized,it may be best to couple this vote with the March election. Ms. Barry stated that a case could be made for either a special vote or coupling this with the March election. Mr. Sandeen noted that the cost to the Town could be approximately$70,000 to hold a special vote outside of the March election. Ms. Hai stated that, due to the uncertainty of when this special election could be held and the potential cost to hold a special vote, it would seem more responsible to couple this with the March election. In response to a question from Ms. Barry regarding how to make a future referendum date more definitive,Mr. Makarious explained that the Town could seek special legislation to amend the Town Meeting Act. Mr.Malloy stated that he is leaning toward recommending coupling this vote with the March election. He noted that there is already possibly a special election to be held in June 2022,and it would be a lot for staff to handle two special elections in one year. Ms. Hai stated that there will likely be a special election for the debt exclusion next year. The Board could consider coupling the vote with that special election instead. Ms. Barry stated that she is leaning towards supporting coupling this vote with the March election. She would also like the language for referendums to be clarified for the future. Ms. Hai noted that there seems to be a consensus with coupling this with the March election due to unknowns regarding redistricting and early voting status. Mr. Lucente noted that this vote will monopolize most of the attention of the public for the March election. The Board discussed redistricting plans. Ms. de Alderete explained that all voters will be notified if they are being moved to a new precinct. There can be a letter placed in with the warrant to this effect. The Town won't know more about early voting until potentially December 15,2021. In response to a question from Ms. Barry,Mr. Makarious explained that the special vote will appear on the back of the ballot at March elections. Mr. Pato noted that there is some precedent for other special elections in Town that if a special vote is to be held within 100 days of a general Town Election,that the two be coupled. The Town is currently 98 days from its March election. He noted the importance of making this vote as accessible as possible. Mr. Lucente stated that he has been swayed to agree to couple this vote with the March election. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to call for a referendum on Special Town Meeting 2021-1,Article 10,in accordance with Section 8 of the Town Meeting act to ask a question in substantially the form as follows:Shall the Town vote to approve the action of the representative town meeting under Article 10 of Special Town Meeting 2021-1, whereby it was voted to amend Chapter 80 of the code of Lexington, limiting the use of outdoor landscape maintenance equipment to specify days and hours and further to impose restrictions and eventual prohibitions on the use of gas powered leaf blowers Subject to final revision by the Town Clerk and Town Counsel to coincide with 2022 annual Town Election in March 2022. Mr.Makarious explained that at least 20%of the registered voters need to attend the Town Election for this referendum vote to move forward, and further, at least 20%of all the registered voters must vote in favor of the referendum for the referendum to pass. Ms. Hai stated that the date of Town Election is likely to be March 7,2022. DOCUMENTS: Town of Lexington—SPECIAL ACTS CHAPTER 215,ACTS OF 1929 Section 8, Petition Text, Scanned Copy of Text,Projected costs,Document-Q&ARegardingSTM2021- 1 Article I OReferendumProcess 2. FY2022 Tax Classification Rate Setting Discussion Mr.Pato explained that the residential rate factor established a split rate between the commercial(non- residential property tax) and residential tax. Currently,the Town uses a 1.75% split factor and has done so since 2017. That is the maximum allowed by the State at this time. Reducing the factor imposes a burden on residential payers,their rates will go up at a faster rate if this factor increases.Residential payers for the past seven years have been seeing depreciation faster than commercial sector properties and have shouldered a larger burden as a result. Changing the factor would have a benefit on commercial payers, with the lion's share going to lab/office properties,and with very little going to small businesses owners in Town. These types of changes have many unintended consequences and usually studies are involved. If the goal is to mitigate impacts from COVID-19,ARPA funds can be used to create economic development incentives for small businesses,instead of altering the residential rate factor. Ms. Kosnoff reviewed changes to this item that are included in the packet. Mr. Lucente explained that he believes residential taxpayers have seen increases beyond two and a half percent in their in their tax bill,but that this has not always been an even increase. He stated that a lot of small businesses reside in these large office buildings, and thus are maybe not being included in the analyses. He agrees that further analyses are needed on this topic. Ms. Kosnoff noted that the Town did a full revaluation in 2020 and that everyone's valuations were posted online, and communications were sent out to the entire community to give the opportunity to comment back to the town.Another revaluation is scheduled for 2025. Ms. Hai stated that she is uncomfortable backing off the residential split in the same year as asking for a debt exclusion for the new Police Station. She stated that she believes it is important for analyses to be run on this item, as she wants to make sure the Town is not becoming an unattractive place to run a business. In response to a question from Mr. Sandeen regarding ARPA funds,Mr. Malloy explained that, if the Board chooses to move forward with the items he has previously suggested,there will still be approximately$2.7M in ARPA funds for the Board to use at its discretion. There is also$500,000 proposed from ARPA funds to be used for a participatory budgeting process if the Board chooses. He would like for the Board to begin to take action on some of his suggested items shortly. The Board discussed possibly holding a public meeting,or a survey for input into the use of ARPA funds. Bridger McGaw, Precinct 6 Town Meeting member, stated that he believes it may be important to lay out the entirety of the increases taxpayers might see over the coming years in terms of analyses of the tax rate and leveraging different funds. Dawn McKenna, 9 Hancock Street and representing the Tourism Committee,mentioned that the Tourism Committee and Center Committee plan to meet on December 9,2021,to discuss ARPA funds. She believes many businesses in Town are hurting. She asked that the Board do what it can to lower the tax rate and discuss all ARPA funding in a public meeting. DOCUMENTS: TaxClassification Packet_FY2022_Updated,Memo-J. Pato to Board FY22 taxrate setting position ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 to adjourn the meeting at 7:28 p.m. A true record;Attest: Kristan Patenaude Recording Secretary AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: COVID-19 Update PRESENTER: ITEM NUMBER: Joanne Belanger, Director of Public Health I.1 SUMMARY: Town staff— • We are working on a draft of a new policy that requires weekly testing of town staff with an opt-out for employees that are fully vaccinated. This would ensure (a)that employees that are vaccinated are protected as much as possible; and(b) encourage staff that may not be vaccinated to get vaccinated. • We are planning to procure 500+/-rapid test kits for Town staff to provide one rapid test kit for each Town employee to use should they need to and extras as replacements for any Town staff that had to use their rapid test kit. For any employee that tests positive there is a requirement they obtain a PCR test within 48 hours. • The Fire Department is providing PCR tests for any town staff that test positive or need to have a PCR test. The Fire Department and Health Department are also available to provide town staff with vaccinations and booster shots as well as flu shots, they just need to be scheduled. Public— . We have a test site scheduled for 1/9/22 which fully booked within 24 hours. We would like to schedule a weekly test site in Lexington(for Lexington residents)through January(and potentially February). These test sites cost$80 per test and we can handle 300-350 people per day, therefore the cost is approximately$25,000 per week. We would like to plan for 7 weeks (through February)but would need to use ARPA funds ($175,000)and are requesting that the Select Board approve the use of these funds on 1/10/22. SUGGESTED MOTION: Move to approve the use of$175,000 from the Town's ARPA funds to schedule once per week testing sites in Lexington for Lexington residents through the month of January and February, as determined by the Health Department. FOLLOW-UP: Town Manager/Health Department DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 7:10p m AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2022 Fee Schedule for Recreation& Community Programs PRESENTER: ITEM NUMBER: Melissa Battite, Director of Recreation & Community Programs I.2 SUMMARY: Attached please find the fee proposal that will be presented by Melissa Battite, Director of Recreation and Community Pro grams. SUGGESTED MOTION: Move to approve the proposed fee schedule as per the 12/28/21 memorandum from Melissa Battite, as attached. FOLLOW-UP: Recreation Department DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 7:25pm ATTACHMENTS: Description Type MI beAmin iton RECREATION&COMMUNITY PROGRAMS MEMORANDUM TO: James Malloy,Town Manager FROM: Melissa Battite Director of Recreation & Community Pro ra s DATE: December 28, 2021 � SUBJECT: 2022 Fee Schedule The Recreation Committee voted (4-0) during their December 15, 2021 meeting to approve the enclosed 2022 Fee Schedule and recommend it be presented to and voted on by the Select Board during its January 10, 2022 meeting. Here are the key points: • This is an annual request that comes before the Select Board each January. • The proposed fee schedule will be implemented during the FY2023 Budget year and applied as seasonal registrations open during the 2022 Calendar Year, as early as February 2022. The Fee Schedule reflects requests for fee adjustments for several Activity Types within different Cost Centers and Core Program Areas as highlighted in the attached schedule. • The fee adjustments take into consideration market price, cost of living increases and other expenses associated with delivering the particular service. • A review of similar communities with like services was conducted and is attached, however, no other community offers the exact same level of programming, services and or funding model as Lexington. 0 The Department and Recreation Committee is committed and prioritizes accessible and affordable programs and services for community members of all ages and abilities, including financial support. During FY 2021$19,436 was provided in scholarships and or reduced fees with support from the Dana Home Foundation, Fund for Lexington or direct subsidy from the Recreation Enterprise Operating Fund.This provided over 42 families and a total of 116 individual participants of all ages and abilities to engage in swimming, camps, clinics, out of school time programming and fitness classes. The projected new revenue from the proposed fees attached will minimize overall impact caused by the projected increased expenses. Any proposed fees that are not approved will directly reduce the revenue for the Enterprise Fund, in turn reducing the department's ability to respond to the community needs. In addition,funding requests for tax levy support in FY2023 may be needed to sustain the current level of services and staff. The overall revenue projections associated with the adjustments is$61,037.00 in the following Cost Centers: Aquatics $41,187-00 Tennis & Pickleball $ 4,320.00 Camps& Clinics $ 7,890.00 Youth Leagues $ 6,160.00 Adult Fitness $ 1,080-00 Community Center Rentals 400.00 Total $61,037.00 Attachments: Recommended 2022 Fee Schedule Recommended Community Center Rental Schedule Recommended outdoor Recreation Facilities Comparable Communities Should you have any questions, please do not hesitate to contact me. Cc: Recreation Committee 2 Lexington Recreation&Community Programs Fee Schedule Cast Center ActivityType Core Pro ram Area 2018 2019 2020 2021 2022 Aquatics FamilyPass-Non-Resident Memberships rnbersl"ri s $375.00 $395.00 $395.00 $395.00 Aquatics Individual Pass-Nan-Resident Memberships $150.00 $160X0 $160.00 $160.00 Aquatics Family Pass-Resident Memberships $225.00 $240.00 $240.00 $2.40.00 Aquatics Individual Pass-Resident Memberships $75.00 $80,00 $80.00 $80.00 Aquatics Senior Pass-Resident Memberships p $50.00 $5o.a� $6r�.a0 $60.a� Aquatics Replacement Card Memberships $5.00 $5.00 $S.00 $5.00 $S.00 4 Aquatics Daily Pass-Resident Memberships $5.00 $5,00 $5.00 $5.00 Aquatics Daily Pass-Non-Resident Memberships $6.00 $6.00 $6.00 $6.00 IM��`, Aquatics Lessons-all ages&abilities Intro Skill Based $45.00 $50.00 $60.00 $70,00 � Aquatics Fitness Classes Intro Skill Based $6.00 Aquatics Punch Card Memberships $50.00/i l j ;1/ Tennis Lessons-all ages&abilities Intro Skill Based $35-$80 $35-$880 $100.00 $125,00 $125.00 Tennis Semi-Private Lessons Advanced Skill Based $320.00 $320.00 Tennis iD Cards-individual-Resident Memberships $70.00 $70.00 $80.00 $100,00 Tennis ID Cards Senior Resident Memberships $50.00 $50.00 $60.00 $70.0011111111112 �'�l�f/or�/l'fr 'l Tennis ID Cards-Non Resident Memberships $100.00 $100.00 $100.00 $125.00 Tennis. Reservations-hr/w/lD Memberships free free free free free Tennis Reservations-hr/w/ID-lights Memberships $10.00 $10.00 $10.00 $20.00 $20.00 Tennis Reservations-I~ir/no ID Memberships $10.00 $10.00 $10.00 $15.00 $15.00 Tennis Reservations-hr/no ID-lights, Memberships $20.00 $20.00 $20.00 $30.00 $30.00 Summer Cams Day Camp Camps&Clinics $215-$240 $215-$240 $265.00 $275,00 l Summer Cams Minuteman Sports Clinics Camps&Clinics $1.10-$170 $1.10-$170 $180.00 $190.00 Ali %rrlli%%/l i!%r/rr iyr;%i ���l/rii.,s✓/ifr � Adult Programs&Leagues Field house Morning Pass-Resident Memberships $105.00 $105.00 $105.00 $115.00 $115,00 Adult Programs&Leagues Field Flause Morning Pass-Non-Resident Memberships $125.00 $125.00 $125.00 $140,00 $140.00 _._._.._.._._ Adult Programs&Leagues Field house Evenin Pass-Resident Memberships $65,00 $65.00 $65.00 $75.00 $75.00 Adult Programs&Leagues Field House Evening Pass-Non-Resident Memberships $90.00 $90,00 $90,00 $100.00 $1.00.00 Adult Programs&Leagues Daily Pass-Resident Memberships $3.00 $5.00 $5.00 $5.00 $5.00 Adult Programs&Leagues Daily Pass-Non-Resident Memberships $5.00 $6,00 $6.00 $6.00 $6.00 Adult Programs&Leagues Co-Ed Softball Advanced Skill Based $450.00 $500.00 $500.00 $500.00 $500.00 Adult Programs&Leagues Fitness Classes-Senior Resident Intro Skill Based $60,00 $72.00 Adult Programs&Leagues Fitness Classes-all ages and nonresidents Intro Skill Based $120.00 $12.0.00 $120.00 Youth Leagues Fall Fla Football Intro Skill Based /l %%f'%j jy; i'% /2115'ONE _.... ..... ....... �90-$1oa $90-$1�0 $9o.aa $1�0.0��1/�,,,����,////��,���;�i,„�,�� >> N Youth Leagues Winter Youth Basketball Clinic Advanced Skill Based $100-$110 $100-$110 $100,00 5110.00 / d r Youth Leagues Winter In-Town Basketball League Advanced Skill Based $160-$170 $160-$170 $165.00 $165.00 Youth Leagues Winter High School Basketball League Advanced Skill Based $135-$145 $135-$145 $140.00 $140.00 Youth Leagues Summer Youth Basketball League Advanced Skill Based $60.00 $65.00 $65.00 $70 00 Pine Meadows iD Cards-Resident-2 week advance tee time Memberships $10,00 $10,00 $10.00 $40.00 $40.00 Pine Meadows More-Fri Resident(9) Memberships $20.00 $20,00 $21.00 $21.00 $21.00 Pine Meadows Man-Fri Nan-Resident(9) Memberships $22.00 $22.00 $23.00 $23.00 $23.00 Pine Meadows Mon Thurs Resident 9 Senior/Junior-before 3 rn Memberships $17.00 $17,00 $18.00 $19.00 $19,00 ( ) � p p Pine Meadows Mori-Thurs Nan-Resident 9 Senior/Junior-before 3 rn Memberships $18.00 $1&00 $1.9.00 $20.00 $20.00 Pine Meadows Weekend-Resident(9) Memberships $22.00 $22,00 $23.00 $23.00 $23.00 Pine Meadows Weekend-Non-Resident(9) Memberships $24.00 $24.00 $25,00 $25.00 $25.00 ^ Pine Meadows Golf Cart Rental 9 holes Memberships $20.00 $20.00 $2100 $22,00 $22,00 Pine Meadows Golf Cart Rental 9 holes Memberships $11.00 $11.00 $11.00 $14.00 $14.00 Community Center Individual Pass-Resident Memberships Free Free Free Free Free Community Center Individual Nan-Resident Senior 60+) Memberships $12,00 $12.00 $15.00 $15.00 $15.00 Community Center Individual Non-Resident Youth under 1.8) Membershi s $25.00 $25,00 $30,00 $30,00 $30,00 Community Center individual Non-Resident Adult 18-59 Memberships $50.00 $50.00 $60.00 $60.00 $60,00 Community Center Family Pass-Non-Resident Memberships $125.00 $12.5.00 $150.00 $1.50.00 $150.00 Community Center Individual Non-Resident 18+ work in Lex Memberships $25.00 $25.00 $30,00 $30.00 $30.00 Community Center Daily Guest Pass-Nan-Resident Memberships $5.00 $5,00 $6.00 $6.00 $6.00 Communit Center Replacement Card Membershi rs $5,00 $5.00 $5.00 $5.00 $5.00 _.... Community Center Rentals Memberships based 0 $0-$100 $0-$100 $0-$100 $0-$100 Athletic Fields and Courts Rentals Permits-based on tiers T1,pp$15 T1,pp$15 T1,pp$15 Tier 1,per player$17 Athletic Fields and Courts Rentals-S ecial Event Birthday,picnics,etc.) Permits At the discretion of the Director of Recreation and Co"InItIrl registration and seasonal specials for incentive fees for early bird,late fee and special fees that may apply with the certain program areas and cost centers,such as but riot limited to Golf Course Summer camp and clinics and tennis lessons _..-. -._. __._.,.,_ _._... _ -.._...... _.. _...... ....,. _w_....... .........._.._.__._ Last approved by the Board of Selectmen on 1/13/2020 Last approved b Recreation Committee on 12/15/2021 Survey of Rates 2021 Pine Meadows Fresh Pond Country Club Swanson Meadows Woburn Country Golf Club Golf Club Billerica Golf Club Club Weekday Resident JRISR $ 19 $ 20 $ 19 $ 19 $ 16 Weekday Resident $ 21. $ 24 $ 23 $ 24 $ 22 Weekend Resident $ 23 $ 30 $ 27 $ 28 $ 23 Weekday Non-Resident JRISR $ 20 $ 20 $ 19 $ 19 $ 17 Weekday Non-Resident $ 23 $ 27 $ 23 $ 24 $ 23 Weekend Non-Resident $ 25 $ 30 $ 27 $ 28 $ 24 Golf Carts $ 11 $ 12 $ 12 $ 12 $ 10 Push Carts $ 4 $ 5 $ 5 $ 4 $ 5 Replay $ 11 $ 11 $ 12 NA $ 9 Senior 60 and over 65 and over 60 and over 62 and over 62 and over Junior under 17 under 18 nla under 12 under 18 Discount Card No No No 12 rounds for 10 No Memberships No Yes Yes yes Yes All of the above rates are for 2021. I expect Woburn may raise there rates in 2022 as they have been the same for at least three years. _ Patriot Golf Course fees are$22 weekdays and$24 weekends.Juniors$14 Fresh Pond has hundreds of memberships$600 senior and$930 individual Y f' i tit ph i cu to CL v V1 CL + 0O 0 "` C vi 4- 0 fu ; 0 0 C) C) C) C) CJ `"" _ C) C * 0 0 0C� CJ 6C� 66 Ca u1 u7 + w LL' qr = - CL v, p aj ar "C va) q�y o '%' u :-a 4.E :3 C7 N M < a CL C7 `^ dA ' ......... i i 3 � +— V) .12 CL E ar � C CL CL E !�"` O lid C O C� C� 0 0 0 0 0 0 s- F u V) (.0> 0 l.6 0 0 0 0 c CC)u� Lfi C) C) 0 Q p ( o 6 u a) (D r- M m M M N N N N N * CL cr 0 0 t/)- V/ t/1 to 41n -(n t4 p to CL c O 0 � G 0CuD ,� (A 'C3 uY W 4� 0 41 T p 2 0 CL fl. 4n cn ._ o u 0 CJ C � O _.. 4- ( � c V .4. � O a)�, y. N C 0 .0 .0 L- ax ' " C) ;� -a 4- = 2 E as cz �." _ ++ 0 U as— c M 0 C� C) 0 C) Ln o q 0 u '4 0 m u) u) u7 u7 U� Ua � M N r-i ri rH C) vi -- ro , ro ,�G QJ c y , c c i krdJ bA C CL 0 -4� O 0 CL CL Ln c r C 0 CL a, V, a 4. +".,r +. � � LA to - > � 0 m m , ru cu a, Q M c V) aJ cU © , ° a .C7 ar m X m L fS3 (A Q C U 4-41 to Cy L t as 41 +� N t-i m c (n ' 0 � � 0 C- +` ar- i a) , 5 ate„ � C v cn L -a 0 �0 � a.� � a) C.R 0 cu c v� a) � � m '^ > 0 � � � yr crs Z3 a) «n E c cay ca u M -o ai .r, c E 0 E r 0 Ln wa " ; s CiJ Cn t Cl N 1"� CC) N C`� ri CCf "C � � � �y,� M C'� C9" M M M x-i N �`J , , a- +-+ r rl C N C N N hi N r"I qJ Ca CI C) 0 0 C) C) C) C) 0 C> � OG CG CMG CC CG tk: CG QC cr. �• tJ ; -y E 0 O .�. E CL 0 (Y) m p x rt u aJ CL . .,ex* tort Recreation& Com munit Pro rams outdoor Recreation Facilities Fee Schedule Fees are based on one-hour reservations unless otherwise noted. Fees are effective as of Jul 2022 C,rass l ic,lds Synthetic .l.urf Lights Fc.c ✓,�,/,,,�/�r bra/„H;it//,/�l�/ ///�ii�"//a�%la C.,�entcr'frack1 Fields elds or BasketballCourts �� � �n � r�✓, 'Fier 1 No Charge a ., No Charge Lexington Recreation ,COMITILInity 1 ro rarn.s& Lexington Public Schools I rc> ranis Tier i r 2N"o Charge 3 y35.00 () 95/�of participants are Lexington Residents. with$17.00 ME (Includes Lexington-based Yca�;�th Sports :, -•.• C p Organizations) Over 60% Lexington ton esident Tier 4 5 5.00 $110.00 `b3 5.00 Clncicr GtJ%I.r<c1nton residents Tier 5w t, Clinics, � � Private C.-amps and Iournaments *Parks & open Spaces category is a new introduction to the schedule Note: Lights are available for use at Lincoln #2 until :30prn and at venter#1, center#2, and the center Track Field until 10:30prn. Tennis Pickleball courts Fees are based on one-hour reservations unless otherwise noted. Fees are effective for the 2022 season 1lcmber Non-mere er Daytime Reservation No Charge $15.00 Lighted Court Reservation $20.00 $30.00 V) z x W o D o ..... (D � o � � n D• Q CD M% m '- n rD m m rn s D rD � (D (DD rD rD rrD -n C r C C C ro C C T �• -� o_ o_ D a_ o_ Q m -r� -0 C. C. C C. � C. �. Ln - rD CL rD rD rD rD rD rD rD rD rD M Ln to Ln LA Ln LA tA Ln � ti M r+ fD M rD ra rD rD rD rD (D rD (D Cn Ln Ln In Cn V) in Ln to to n' (D =3 (D (D r't V) C: to c w to `0 �. (!n 3 r+ vim, � rD 0 0 0 M v' m Q �' M CD rD a) ram+ ems+ Dom.. r+ r+ > w 0 r-S+ [Jl LnQ Ln0 Ln CD p D r+ 3 D LA p -S ti ram+ r�-r D D �. .0 D (D (DrrDD M rD (Dz z Lin V) to to to Ln Ln Q o to Ln 0 -n :5 �' '� ~' NJF� tin Ln ..... W {Vj-� �" rD f-i- rD -0 r.L C) (D rD _0 M .a � "D to 17 :3 rD 0 rD c �, rt _ C O 0� Z� rD V) rD -C -� Q to Ln rD Q rD D y r* 0 Q (D r-t• '� Q e-+ D ...5 p p v) -Q D '� � _ 0 =3 r+ AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: FY2023 Preliminary Budget & Financing Plan PRESENTER: ITEM Jim Malloy, Manager;Town Mana er• Carolyn NUMBER: Ko sno ff,Assistant TM for Finance; Jennifer Hewitt, Budget Officer I.3 SUMMARY: Staff will present a brief overview of the Town Manager's preliminary FY2023 Budget and Financing Plan(i.e., the White Book). The recommendations in this preliminary budget document will be the basis of the Summit III discussion on Thursday, January 13th. SUGGESTED MOTION: N/A FOLLOW-UP: Summit III presentation on the Town Manager's FY2023 Preliminary Budget and Financing Plan on Thursday, January 13th at 7pm. DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 7:35pm ATTACHMENTS: Description Type 0) am Lim ........ ouol Pe o uut 1 3 � r��nll a � I °ul�rr" L L 06 i, E 0 �w� a «hll� ■ d CN mrr I✓ - hl� , O O "u10 f J M co ON Now all ,, II CA 1 I� ,rc, ,,,, , ,r,,,,,�,,,,✓✓✓�✓✓,✓✓ to L— ll Mm V z ^ I'll, V) 8,19, Al zs M ✓ mrn V IIiVI W n Sul,r V J AaW II� P I ✓a _OT L L N O N LL ■ o 0 0 \ \ \ o o 0 0 0 0 \ o O U'� L \ \ \ ^ o o \ \ \ \ \ \ ^ \ Cp LO m N 00 N N S O O I� � m 00 N COD ca O_o_ U co Cfl (fl O M U M CDCi L() M 00 N �M LO O o o E =3�� L- 0 0, CD I**-- LO N I` I,,*- O CD CD (D I` C9 L� O o L.- N}' Cll OV LO M I� M M LO CD C0 CD M � CD O >,� I� M CD I` 00 N LO LO M 1` - .L Ni N O Cfl L6 CM 00 P- M o N C6 T- 00 �C,CM M 00 O (D O 00 I� N I� m m 00 O 00 N M o0 N 00 N M a) � 00 � 00 O CM O �•- �- ca ., ., � c6- N 00 I� M M M M � ti LO M _0}' � >.� LO LO O � CM � 00 0) O LO CM It 00 o��- O O N Cfl - 00 M Ln O C3) � M C9 Ln 00 00 C6 Ln � M }' 't M O N M C� -q N•�-0� - N v LO (3) 00 � 0 1` N 4) LO N 0) O Nt LO I` O O C N �� ry 0 "t I` 0')N 00 Lo 0 N N 00 LO 64 0 m= p m '� N CO CO CO N 00 00 M C9 Lo LL LL a N N LO LL m N a) � � Q o �+ O oc > (3) U) �N L- Co Q N O M C) (D (D 00 O a) a) o~ =>- E- CDCO CO I'--- M LO M 00 M M 0) 1` L O O O O OIq C vZ3}' N I� Ln � CAI 00 N (6� O O O Cfl � o ■ I` m N N co M o0cqC. M N co Co a� L (fl 00 CY) Ln a CO LO C Y) LO (D () CU N O N � C6 N I` O O M CM Ni N o (C O a� O O O N N N N L (3) LSO WL L -0 :N LL 6q {q � E� {f} {�} � {9} �} {f} {9} {f} {�} 4 0 O v O E _ �.,C cn � Q to �N- C LL vNN Qp O LL ca W _ • • O � CU � �N � UN LL _ C =3 LL U L N.-4-N C > > U) C C'rj O. ♦"i Q : ~ cn O . }, CU Co U N C (!)-- 0 i 1� 0 Mc) + (j °' J H o , 0cn E N Na E �w -0 co _ m � � ��61!,)- � 0 _ �wOcnCC O - : LL i Q 0 C0- � �i N LL O � X _ - �U)� Q� > O � +� U �CD CCU N.N LL �i J (� = CU L '� � N 2 o O�o 17 3 co W W J U) U O Q� o LL U N I':AzNG a ONfir 101 cn co N O �s Cl)Cl) %ftw000 64> 0 0 cn N _ 00 � N It E Om U oo c o o �o o O O � • CO I� N It co O � ti (N � 00 0) ti N ■� N I` CM O Lo (D I` O = LO N m 00 N CD 00 CD N M 000 N 00% N M 00 CC I` LO 00 LO N N > O � O �_ c� o M Q � M N O M O O � �N LL � OC OCo CN Co Q O o O � .V � O O + U .V O O Co O O U ( N a O Q V LL0 N CV U) >= 4) LJJ Co + Q 0L M CM � e C N N � m m p •— N N C� O O 0 a) Q — V .V O O N r � O fir 6, a LL LL M LO CD I� M M O O co M O O O O O O 0 0 O O p O 0 0 0 0 O 0 0 0 0 0 O 0 00 LO N ti ti LO cyi (. N V CO L M M N (0 I` N N N N 0 0 0 000"� N O 00 Co � O M I� M Co U") O M U-) ti U-) N O co m N � Co Co M O N 00 O Co O O 00 O � 00 L� � uiN cn CN CD O O O o0 00 O N ,;I- co M N s N m I� � O M M � N CD CO f � � OC)- 69. fato). ka 6c �� � U L ti o0 m CO N CO N O r I 7� 4� I` CD N O Lo N co Lo m NLo o , CO N q;l- Co 00 I` ,;I- CN I` L M 00 U*) 00 CD I� N 00 Lo CD O 00 I` I` CN •° N E CO CO Cfl cM N m m � N ti Nt N N CDO O N O coLo I` N N 00 O CD I` 00 0�0 N ., .. .. .. .. .. .. .. .. .. .. E 00 o0 M N N N o 4� LL o m Ct m -a M I` O 00 U-) O 00 ,;I- O co 00 N I` om *a 'r-- 'r--0 � Nt � � Co 00 O N M O M M N M M � O 00 I` � N Co � N O � m C4 N 'i 00 � O C� I` M OU-) MU-) N O O Q Q O N "t co LO ti C3» co O O 00 N � `IV ►� N 0L O N CD N N M O LO I� (m �,o 00 I` M N N N N °o m Lim �,o � }' (� ' O O N M U V O wo Q Q pN � N Q � w � O � CN - 4-4 goo cn 0 oU � � � �, , O 4-0U � ,_ L 0 C� � � a) 4-0 (n E= � _0 LL .— CnC: I I E C +.j O m O 0 .O �::,�zN�nrro]'4 — .0 Ca _0co 0 fir U •— N 0. LL J Z J U) F- A C� LL o ., � O cu o � qll- a� C: ° - - U) :3 ° L O cn .p O Cn _ + U ._ O 'L � O � CO L cn � > — O — L CO O U O O CZ �p � U U � O W � M to -— � � � C: O " 'Co ° a� O m N c � O L co ° C: 4) E cn O m w E 4-1 U C: U) - — L N • E E0 L - - -1 U. � O cn C: O + ._ OC: O ._ ._ ._ C= O (n � � O '— � O LL }, p � � >> � I.... -- O O 4-1 L O -1--+ -i--j > U. .. L 1 �--1 - S O L CO It -IM-a (n C� N '— '� m O — �' O r-- E 0 Ln co O MMMMMM' C: E No (D � — C: MM`o E co LCM 0 C: 0 (D u C: MMC C: M, cn 0 'o C� C� �l 4-0 U 0 O L L co C > EU + 4-1 ME E ., 4) E CO Z C6 , CL CL > ca o 0. �, 0 o Lo E i a) O C m co C: C) E � _ — (n � — O O EO cn U ° L + EO MNO •— {c� U L L L O o .— cm O � O o . v co �: N CO 4-1 O - Moo (D cn _ L > '- - L N ' O '— O � O O � 0 U) O O p o � � Co 0 C� O L - E c: _ a L L O � 4) � O �' cmO •�.4-1 � O O C: 0 M— 4-0 C: 0 ;MMMj .0 C: If`p Co c� ° LL 0. a) a) a) C C: 0 : 0 �--� 4--1 ° N � to (n - O t1"', "1 11 i" A--+ A--+ U E O U N 1 LW ; O O O o 0 0 0 0 cr CT (n U) co c� 0 L' C: U) U) co '— (.) cn A--j — N � U O C� Lr)co -"-j E cu 4-0 O � Q •— M 4� Q p c 4--j C: C) O U Q CD� co Ln cn C) 0 O i U")L O � }, O O L cn .— m Oca. . �CD CO •� am cn� � � 0 O 4� +� w � Q — O c� O >, � � o > v o � U 0 � Q }, � v o cn 4� •— � o LL O 4) ' O w e '— O C: cn � L �, LL :3 O L.L � m V Q Cn � Cl) :3 Cl) � > ��Cl) :3 W 42 �, ._ 4� a)LV � � o m � � 'a 0 O � � � 1 � .0 CN IL r. (.) .E.1 (1) 0 C: =s 0 LL 4) E .'� O ►� O O � _ c: ots C: O > O O 00 a)(n 4" 4-0 0 O O L ,N CO N UEM -O cn ■_ ��._ — s ca ._ � U")�0 =3 69� co co co U. o C: c cn U (1) ._ -0 — O � Cn ._cu 0 : �+ Fo � . LLO N 4-0 C: Qcn � EE U m cnm O 0 U. � � V o V � a. w c� VHF- 0 O cn N a� o a� s s 0Jc: a� O N Cl) �(n C) o O � E O 0 � 4) N ._ p O � cn O — O O O Q � � o .— C� EM O � U. O 00 ._ CL m 0 0L. O }' -C O AMAOM 4-0 }' CO U � •— �--j L. •— 00.— •— (� a) N .... LM u��,� L.L 00 O ., '� � � O O C O � � E 1 '�' O '— O p O O U O N w. U +� L L .— L � om 0) =3 0. C) JWl H V, � OCL (1) > CL C: (Z CL CL Ct) LO cn �Q � � O Q .— Q Q cn Q � — c� C� co I l co l l l l N i N 00 .• S O • O m O O O O Ln • N O I` O O O L") C'7 N O w O L� L� N Cq Q 00 00 Lo � O CN 0 F- 0 00 N N C`7 • a CV �, • .� QL � o QL LL o ID IDO CDI l o O O o .. ., .. 4-0 }� 00 O Oco •• tv N 000 N 00 N N co I I I� O O O Co Lo ti O O O L- ,r v 00 O L6 L6 N 0 CL 0 m o N ° LLCf) M a) V cn M " t� j o 0 a) Lo E •� •� 4) x ., a) CD 0 L 0� LL a .E � � � � � � 6q � Q M O CD N v L Q p oa N j � rn co o 0- Cv OZ5 Cv NC/) �}, N U _0 O �� .Q c: • (3) L LLJ a a� G _ O o N C6 LL L U O fir 101 l CU Cv 4) N LU o CU VIVIA \ co O � 0 O O N O 4-1O > �o N O o C: cn Q O O M O to o 4 N CL C) C: O O E } 0 co O X cn (nEEO co E cnO E O � N = 0 c — O }, w ._ — cn .� cn o E O o 0 0 Q cn cn U O O cn .— O � o .� O .U) .� � -o UL � (n � O U — E }, m E — � Um C: }, O � •� O .— C L o M U o0 '� -0 C: .— o O O o � O � � � U +� O o U .o cn (D cn U p ._ O U � U U - O .. � 0 � � Cn Cn c� cn U-) �i U — = O O o .— CO 4-0 O m .. to --' O -- C: 4-0 4-0 Fn CN =3 4� � 0 o 0- . o 0 O ►� '� O � O O o U � � O O o c� � a cn m >% w -0 m L. M W _ C: cn m m .- 0 > >, C: C: LL CL m cN 4- M � C0 C O -C J (a) 4-0 C) � }, •— }' N 2 (n a)to N 0 U) (n O O U) — NA L. �--� O � = v 4 o 0 o O � cn C: J + — V 4� U L. N 4� O � �' to U () O M — � +� -— 0 4) O o O cn O A A L.L � � o U � >, c� � Q E Cl) o o } 11-15) � a� 0 O o o - ca }' � o ■— � N ._ � }+ •_ ■ma � � O o � � O O � �-0 0 Fn C: C6 c O � -0 O 4� CZ o (1) ,, (1) 4-j E-U -0 -0 cn cn CN Q O cn �--� (� C� O C� o o l Jc: m JU) w. IA � o co W CO 00 I� I� 00 O 00 � CO I� CD O � I� N � 00 (D q;4- M I� N 0') M qq M o � M I� 0) I� CO C) N LOE% � O LOM70 � N CO O 00 N N I� m I� 00 CO M (D o Q 00 � N LO � O 00 � C'0 N CY O CM CY) C� C� CO CO O I* 00 M O r*-_ N CY) 00 LO 1;1- LO CO I� 00 I� O O 00 o)-o • CO I� LO CY) O CY N O Iq W M� E O �N O � � 0") � C� CO � O > L O LO 0') CO CO% N C3) M O O M w o N O CO M N N I� M C I� N% LO 00 1` .� a� LLJ �4=0 � qzt q;t 00 LO q;t CM q:t CM LO CM M O �? 0 O 00 � O qt 00 � OD O N 1` ^^11� — 0 - .. .. ., .. .. .. ., .. .. .. ., ., ., W � CM N N N CM C'0 CM Ln M L T o •� L o� � o � (Dti �V> V (D S O LO N O N LO O LO O M N O U S O N O 00 N O � O C'0 C'7 00 M cn N �— Q O C� N O O CO O N O LO LO O 'q q m.o •� VOtiItLn00000LOC) � qq E - 0 �0 � cOti � a") cOLnOO � oO O E � V Ov C� � � C� I� C'0 CO N I� C� O � U � L N N C'0 � qt � � 1` N � o ° co 0) CQ o O > M 4 a� CL FM ( � Q `• U) LO CD 1` co 0) O r M C4 1 0) CNICN C44 Clq (N U N o0 00000aCDNo m L �.� N N O N N N N N N N O CN N N c0 LL cnU) O N N os Os � >= >= >= >= >= >= >= >= >m NV NV LL LL LL LL LL LL LL LL LL > LL > � 2 o LL LL LL LL � M N i� L EX1NG'u°r't'N O 1 O co �j }, �o O '0 �+ — . 4-0 O O � N .� .— p O O E O O C: O U U O cn O � O cn — � O '0 — C: C� O CD C: ca E c� U C�E E o5 O -0 -— � .- +-0 m cu � a O -0 C: 2 U ►� C: 0 O 0 . .. -4-0cn O O � N � 0 .— Cn � N c� E Dr � O O oQ C O N x 0 � A-0 L. — cu cu O z — cu — -- • A--j 4) m � m C O M CL m .,VE 0 -4-0 4-- 4-1 U U E C: O 4) O 4) Jc: O -I-j cn � LLo � E o 1 ' N 0 � N N .0 � O M N E N N N N � � N-1--j Na O a)O O O O N � 0 0 � U N N N :3 N cr ff% L M O C: ti —N — (D O N O 0 cu L. + .— .U �' 00 a)+ .— N L + CU O O O V U) N �°q� � � � L L �--+ - � N z �nru�r�� U O o 1` (n ;�'' (� O N o m -o LL LL O LLI U � O 941w`l`b111lY d ' s,<y co Town of L Massachusetts ----- -------- ............... 0 o. ao �r yF. , t . UI ry f Vick v "I V�ttJy r f Vff I j r Uk r U o, i , APRIL 9 q„I �........... „ DY� 00�o W P `W"; r°yr irrr wi rr rr�awe ema�'r, „rya uµ0,00 I �v ��iowi �e^�wewwi�m��w' wr�lymmm m�>rwir,vtW�,�rr�r�rmmii>rl�rw" ""w,��"'" �ro�'"'" Fiscal 2023 Town Manager's Preliminary Recommended Budget & Januar 10, 2022 +ny mq i, 77 Town of Lexington Organizational Chart hm RIL I,T� M mf Residents of I exi�n,on irvmmmmmimmmmmmxirvmmmmmimmximmmimmximm:Hmmximmmimmximm:Himmximmmimnmimm✓mM School Committee M.,. µnxx wew✓mm'µrxxxwwrvuw'mmnery mmmmmm,,.,....-,mmmmmmmm--A ,mmmmmmmm�, mmmmmm„�,mmmmmmmm„mm,mmmmmmmmmmmmmm a ee ell, Superin'teinden't legal Cull Tovin IManageir Comptroller olle Clary ua Library Educational Public Facikties Land use,CultureGeneral I ki I �� �. m Service ICI Recreation Govefniment Development I Adminis a i EEnf m Cain7oj ildin and Ens i eeru�in emeLibrary Zo t'i g Recreation and Senior ServicesTown Highway Community &Community Administration � i CommitteesCrossing Guards — Programs gs -- Youth p l c Grounds Conservation Fira e es iaI Control -------------------------- 011 Environmental Veterans" Health Town Clerk Eo,s in g:Iu,,..:rd Services Senti es Fire sr Rescue------------------------- Transportation Innovation& Water Enteirprise -------- Planning Sentices Technology I'imbinied --Co To:�n I Dispatch Sevier Enterprise Economic �—j Development Planning Board I Table of Contents The budget document outlines the Town's financial plan as recommended by the Select Board. Both the operating and capital budgets are contained in this document. The effective period of this budget is from July 1, 2022 to June 30, 2023. y Budget-In-Brief Report of the Town Manager The Budget Message is a letter to the Select Board from the Town Manager in support of the enclosed budget recommendations. The letter provides an overview of the operating and capital budget, identifies significant budget issues, and explains the Town Manager's rationale for budget recommendations. Section I: Budget Overview The Budget Overview contains several summary tables, which display the schedule of the FY2023 budget process, expenditure and revenue history, and a detailed summary of proposed appropriations for the coming fiscal year. Budget Process Summary of Revenues and Expenditures I-1 Program Summary I-2 Section II: Revenues The Revenue section contains a narrative description of revenue sources followed by a series of tables that displays a detailed summary of actual and projected revenues. Description of Revenues II-2 Detailed Budget Information Section III: Program 1000: Education 1000 Education Program III-1 1100 Lexington Public Schools III-2 1200 Minuteman Regional High School III-18 Section IV: Program 2000: Shared Expenses 2000 Shared Expenses IV-1 2100 Employee Benefits IV-3 2200 Property & Liability Insurance IV-8 2300 Solar Producer Payments IV-10 2400 Debt Service IV-12 2500 Reserve Fund IV-14 2600 Public Facilities IV-17 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 1 Section V: Program 3000: Public Works 3000 Public Works V-1 3000 - 3500 DPW Summary V-3 3100 DPW Administration and Engineering V-8 3200 Highway V-12 3300 Public Grounds V-16 3400 Environmental Services V-20 3600 Water Enterprise V-24 3700 Sewer Enterprise V-28 Section VI: Program 4000: Public Safety 4000 Public Safety VI-1 4100 Law Enforcement VI-3 4200 Fire & Rescue VI-8 Section Vil: Program 5000: Culture and Recreation 5000 Culture and Recreation VII-1 5100 Cary Memorial Library VII-3 5200 Recreation and Community Programs VII-9 Section Vill: Program 6000: Human Services 6000 Human Services VIII-1 6100 - 6200 Administration, Veterans'Services, Youth and Family VIII-2 Services, Senior Services and Community Programs, and Transportation Services Section IX: Program 7000: Land Use, Health and Development Department 7000 Land Use, Health and Development Department IX-1 7100 - 7400 Summary IX-3 7110 Building and Zoning IX-10 7120 Administration IX-14 7130 Conservation IX-16 7140 Health IX-20 7200 Planning IX-24 7300 Economic Development IX-28 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 2 Section X: Program 8000: General Government 8000 General Government X-1 8100 Select Board X-2 8200 Town Manager X-6 8300 Town Committees X-10 8400 Finance X-12 8500 Town Clerk X-16 8600 Innovation &Technology X-20 FY2023 Capital Improvement Budget & Financing Plan Section XI: Capital Investment FY2021 Capital Improvement Budget & Financing Plan XI-1 Section XII: Appendices Appendix A: Program Improvement Request Summary A-1 Appendix B: Budget Information Budget Bylaw B-1 Appendix C: Financial Information CPA Summary C-9 Appendix D: Glossary D-1 Acknowledgments Preparing a budget document with this level of detail is a significant undertaking. I would like to express my appreciation to Superintendent of Schools Julie Hackett, Assistant Superintendent for Finance and Administration David Coelho, as well as the Senior Management Team and board and committee members who contributed to the development of this budget. I would like to specifically acknowledge Town Accountant Krista Murphy, Director of Assessing Robert Lent, Management Analyst Katharine Labrecque, Human Resources Director Anne Kostos, and Deputy Town Manager Kelly Axtell for their work in preparing the many facets of this document. In addition, the completion of the Town Manager's Preliminary Recommended Budget and Financing Plan is due directly to the analysis and extraordinary efforts of Assistant Town Manager for Finance/Comptroller Carolyn Kosnoff and Budget Officer Jennifer Hewitt. James J. Malloy, Town Manager FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 3 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i k, Town of Lexington I C"J" / ' Town Manager's Office PRIL I T 1 . James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 January 10, 2022 The Honorable Select Board, Appropriation Committee and Capital Expenditures Committee: I am hereby submitting the FY2023 Town Manager's Preliminary Budget and Financing Plan for your review. Our primary goal has been to develop a budget and financing plan that maintains a high level of municipal and school services while remaining sustainable for the community in the long term. We strive to articulate this plan in a transparent manner through the leadership actions, behaviors and visions of the Select Board and various policy and advisory committees. A Sustainable Budget: Budgets are about priorities and should be strategic in explaining what we do, why we do it, when we do it, and how we propose to invest the resources of our taxpayers to achieve the results our community desires. While focusing on long-term priorities sometimes takes a back seat to the immediate demands placed on Town officials, it is important to strike a balance among competing demands. We hope this document is helpful in this regard. It should be acknowledged that the Town has weathered many challenges through the past two fiscal years, yet we remain in very solid financial position due to conservative budgeting and strong fiscal management. The Town's greatest budget challenges in FY2023 will continue to be economic uncertainty resulting from the pandemic, including inflation, supply chain delays, availability of contract labor and negative impacts on local receipts. This budget was built with these challenges in mind, and we expect the Town will maintain a sound financial position leading up to and throughout FY2023. The FY2023 budget is balanced and based on a 4.38% increase in revenue as projected in the Town's Revenue Allocation Model. This modest level of growth is sufficient to maintain contractual obligations and current levels of service, and will allow for limited program improvements to address Board priorities, while remaining cognizant of long-term financial policies and goals. In addition to the budget presented here, the Town has the opportunity to utilize $9.9 million in Federal funds that were directly allocated to Lexington via the American Rescue Plan Act (ARPA). This federal grant funding is available through calendar year 2026 and will supplement the Town's budget over the next four years. ARPA funds will be utilized to maintain public health and safety, replace lost revenue, restore and maintain town services and infrastructure, support economic recovery, and assist those residents and businesses disproportionately impacted by the pandemic. A Transparent Budget: In preparing this Preliminary Budget, Town and School department staff strived to create a document that presents the budget in a manner that meets the requirements and expectations of our boards, committees, Town Meeting members and residents. The best way to explain Town operations, in depth and for the critical eye, is for Town officials to be transparent in i everything we do. This FY2023 Preliminary Budget proposes $259 million in General Fund spending, $33 million in Enterprise Fund spending, $4 million in Revolving Fund spending and $69 million in capital projects. We believe this document is comprehensive enough so that readers understand where Town revenue comes from and what they are spent on, yet succinct enough that the details are not overwhelming. Staff and I will continue to endeavor to improve not only this document, but the budgeting process and will continue to strive to provide improvements and welcome comments and suggestions in order to provide a better communicated budget in the future. The operating and capital budget the Board recommends to Town Meeting is the single most important policy document considered each year, as the budget is the one-year spending plan based on the Board's strategic priorities. It reflects many competing interests, but in the end has been, and should continue to be, a reflection on what is best for the Town as a whole. As always, the Senior Management Team and I remain committed to working with the Select Board, School Department and financial committees in striking a balance in the allocation of projected revenues for Town services, educational programs and capital improvements. We look forward to working with you to address the Town's challenges in the coming years. Very truly yours, James J. Malloy Town Manager ii Preliminary Budget - In Summary This budget, as submitted, is balanced given the revenue assumptions shown in Section II of this document, and presented at Financial Summit II and subsequently updated. Town Manager's Overall Recommendations In light of the goals and priorities of the Select Board and the discussions at Fiscal Summits I & II, this preliminary budget includes the following key recommendations: • Municipal and School Department Revenue Allocations - At Financial Summit II, a Revenue Allocation Formula was presented which projected an available funding increase of 4.38%. The Town Manager's recommended budget, including recommended program improvements, fully expends the allocation for municipal services. The Superintendent of Schools' recommended budget fully expends the allocation for the schools. • Municipal Program Improvement Requests (PIR's) - Senior managers submitted a total of$1,599,344 in municipal program improvement requests, of which $446,313 are being recommended. This includes $127,000 in the Recreation Enterprise Fund to restore services to pre-pandemic levels. • Capital Budget - This Preliminary Budget includes recommendations for $69 million in capital projects, including those identified as priorities by the Select Board, as well as the typical capital programs included in the capital plan in order to maintain the Town's infrastructure. Of this amount, $25.9 million is sourced from available funding sources, such as the tax levy, user charges, Free Cash and retained earnings, the Community Preservation Act (CPA), and other funds. The remaining amount will be debt financed, including $32.8 million that is recommended to be excluded from the limits of Proposition 21/2. • Reduced Reliance on Free Cash for Operating Budget- The FY2023 budget utilizes $1.5 million in Free Cash to support the operating budget, down from $3.74 million in FY2019, $2.9 million in FY2020, and $2.2 million in fiscal years 2021 and 2022. Implementation of this fiscal guideline has begun showing results by increasing funds available for cash capital, thereby reducing within levy debt service. Staff anticipate completing this transition in the FY2025 budget recommendation. • Capital Stabilization Fund (CSF) - The Town has utilized the CSF over the last several years to create stability in the Town's obligated debt service, and has reaffirmed the intention to continue this practice in the coming years. Given the capital projects recently approved, and those proposed to be funded over the next five years, $3,085,296 is recommended to be added to the CSF for FY2023. • Dedicated Tax Levy for CSF - The FY2023 budget includes the implementation of a newt adopted fiscal guideline to dedicate new tax levy growth from specific properties to increase reserves for future capital projects. At Fall 2021 Special Town Meeting, $57,138 was transferred to the CSF from the tax levy under this new guideline. That amount continues into FY2023 and is anticipated to grow significantly once new levy growth for the targeted properties is calculated for FY2023. Fall 2022 Special Town Meeting will be asked to transfer that further amount to the CSF. • Unallocated Revenues - In planning the proposed operating and capital budget, there are unknowns in revenue projections (e.g., State Aid), proposed operating budgets (e.g., employee benefits/health insurance), certain capital project estimates, as well as potentially competing priorities of the Select Board, School Committee and the financial committees. This preliminary iii budget provides $500,000 in unallocated funds that can be directed towards any of these purposes during the review and vetting process. Select Board Priorities This preliminary FY2023 budget is responsive to many of the priorities identified by the Select Board during its annual goal-setting meetings, and in response to needs arising throughout the year, including: • Construction of a new Police Station: Fall 2021 Special Town Meeting approved funding for the final design of a new Police Station at 1575 Massachusetts Avenue. This budget recommends construction funding for the new Police Station be approved at the 2022 Annual Town Meeting, which will be followed by referendum to exclude debt service on this facility from the limits of Proposition 21/2. The FY2023 budget also includes funds to support operations at the temporary Police facility at 173 Bedford Street while the new Police Station is being built. • Support for Public Health and Safety: This budget includes funding to permanently transition our existing part-time Public Heath Nurse into a full-time position. ARPA funding will continue to support temporary health department staff and contact tracers throughout the pandemic. This budget also includes program improvement recommendations to fund a training manikin for paramedics to practice their life-saving skills in non-critical situations, and additional training for police officers to support the new requirements under the state's police certification program. • Community Mental Health Programs: The pandemic has created a new wave of mental health challenges, and our Municipal and School Departments continue to support a joint mental health initiative. This includes a contract with the William James Interface Mental Health Referral Services, which is shared between the Municipal and School Department budgets. In addition, the Town expects to utilize ARPA funds to provide additional mental health support by adding a clinician to the Human Services staff. • Pedestrian, Bicycle and Vehicle Safety on Town Roads: Overall, $3,669,767 is recommended for the construction of new Sidewalks; existing Sidewalk Improvements; and Street Improvements. This budget also includes funding for an additional crossing guard at the Hasting Elementary School. • Sustainability: Departments have begun implementing the Select Board's electric vehicle policy, and have factored increased costs into planned vehicle purchases at Recreation, Facilities, and Police. • Select Board Planning and Goal Setting: This budget includes funding for a facilitated goal-setting process that will assist the Select Board and the Town manager in prioritizing Town initiatives and effectively allocating staff time and resources. • Fiscal Stability: Contributions to both the Capital Stabilization and Other Post-Employment Benefit (OPEB) Funds were put on hold in FY2021 due to uncertainty over the pandemic, but resumed in FY2022 and continue in FY2023. In addition, this budget implements the new fiscal guideline discussed above to dedicate a portion of the tax levy to the CSF to align with long- term capital spending. iv Budget Highlights This document includes General Fund operating budgets, the Capital budget, Enterprise Fund budgets and proposed Community Preservation Act funded projects. A comparison of the FY2022 appropriated budget to the FY2023 recommended General Fund budget is shown below: Table 1 FY2023 FY2022 Recommended 0/0 Appropriated Budget $ Change Change Lexington Public Schools* $ 123,376,981 $ 128,254,447 $ 41877,466 4.0 % Minuteman High School $ 3,130,038 $ 3,223,898 $ 93,860 3.0 % Shared Expenses $ 64,540,037 $ 64,990,303 $ 450,266 0.7 % Municipal Departments $ 42,920,017 $ 44,802,554 $ 1,882,537 4.4 % Cash Capital-Tax Levy and $ 10,136,491 $ 11,143,037 $ 1,006,546 9.9 % Available Funds Other** $ 6,541,910 $ 6,159,945 $ 381,965 5.8 % Total - General Fund Only $250,645,474 $ 258,574,183 $7,928,709 3.2 *LPS Appropriated budget for FY2022 reflects$500,000 from Special Education Stabilization Fund. Without that funding, the incremental FY2023 change is$5.38 million,or 4.38%. **Other captures Unallocated revenue,contributions to the Capital Stabilization and OPEB Trust Funds,and various other expenses. Preliminary Budget and Financing Plan To facilitate review of this document, some of the salient aspects of this budget are highlighted below: 1. FY2023 Projected Revenues • Revenue Projections(Section ll) - General Fund operating revenues are projected to increase by $7,928,710 or 3.2% over FY2022 estimated revenues. Lexington's projected and actual revenue growth for prior years is shown below: Projected Actual Projected Actual FY2023 3.2% FY2017 2.8% 3.3% FY2022 7.0% FY2016 4.2% 6.8% FY2021 3.6% 2.5% FY2015 3.6% 2.6% FY2020 3.5% 3.4% FY2014 6.9% 9.4% FY2019 3.6% 3.6% FY2013 4.7% 4.7% FY2018 4.6% 6.6% FY2012 4.0% 4.6% • Revenue Allocation Model- Each year, the Town Manager recommends the allocation of projected revenues that can be applied to fund the operating budget in the next fiscal year. This model was developed in 2006 by the Town Manager, Assistant Town Manager for Finance and Superintendent of Schools and is reviewed annually. The FY2023 model was reviewed by the Select Board, financial committees and School Committee at Financial Summit II and projected $7.27 million in new revenue to be allocated, which represents a 4.4% increase in available budgeted amounts from the prior year. The amounts shown in this Preliminary Budget and Financing Plan represent the Town Manager's and Superintendent of School's recommended FY2023 budgets, inclusive of v benefits for new employees. The Superintendent's budget is pending review and adoption by the School Committee. All budgets are pending review and adoption by the Select Board. • Future Revenue Considerations- While not included in this preliminary Budget, staff continue to examine options for creating a Stormwater Enterprise Fund to be funded by a Stormwater Management Fee. The Town is now expending nearly $2,500,000 annually as part of the capital and operating budgets to improve and maintain drainage townwide, to comply with its National Pollution Discharge Elimination system (NPDES) permit, and manage the stormwater regulations, in addition to over 1.5 FTE of Engineering staff time. Stormwater management is an important local, state and national concern. While Lexington's NPDES permit was based on the original 2003 issuance, regulation levels have been strengthened and we are now under new EPA regulations which are much more prescriptive and stringent. Capital and operating budget impacts will increase as the NPDES permit continues and our infrastructure continues to age. In anticipation of this mandated program and the ever- increasing costs of managing stormwater, a number of municipalities nationwide have instituted a Stormwater Management Fee, including 21 in Massachusetts. Over the last year, staff have presented the Select Board with a preliminary framework, fee options, and implementation timeline for a new Stormwater Enterprise Fund. The Town expects to seek public input on the framework and further refine plans over the coming year, and intend to have a recommendation prepared for the 2023 Annual Town Meeting. 2. Departmental Budget Summary a. Section III of this document reflects the School Department operating budget proposed by the Superintendent of Schools and summarized in the table shown below: FY2023 Superintendent's FY2022 Recommended 0/0 Lexington Public Schools Appropriation* Budget $Change Change Compensation/Expenses $ 123,376,981 $ 128,2541447 $ 4,877,466 3.95% FY2023 change is$5.38 million,or 4.38%. The Superintendent's proposed budget, presented to the School Committee on January 4, 2022, can be found on the School Department Website at https:11 sites.goo_le.com/lexingtonma.org/lps-finance-and-operations/fy-23-budget. vi b. Section IV of this document includes all Shared Expenses. Overall, Shared Expenses are increasing by $450,266 or 0.7%. A summary table of Shared Expenses is shown below: FY2023 FY2022 Recommended 0/0 Shared Expenses Appropriated Budget $Change Change Contributory Retirement $ 71417,500 $ 8,159,250 $ 741,750 10.00 % Non-Contributory Retirement $ 16,327 $ 16,777 $ 450 2.76 % Employee Benefits $ 31,3701733 $ 32,743,388 $ 11372,655 4.38 % Unemployment $ 200,000 $ 2001,000 $ — — % Workers Compensation $ 750,000 $ 6251000 $ (125,000) (16.67) % Property& Liability Insurance $ 845,000 $ 895,000 $ 50,000 5.92 % Uninsured Losses $ 250,000 $ 2001F000 $ (50,000) (20.00) % Solar Producer Payments $ 390,000 $ 3901000 $ — — % Within-Levy Debt Service* $ 10,3971112 $ 8,341,580 $ (21055,532) (19.77) % Reserve Fund $ 750,000 $ 7501,000 $ — — % Facilities Department $ 12,153,365 $ 12,669.1307 $ 515,942 4.25 % Total $ 64,540,037 $ 64,9901,303 $ 450,266 0.70 % *This is gross within-levy debt service,excluding any use of the Capital Stabilization Fund and other reserve accounts. FY2022 was the last year for repayment of the land purchases on Pelham Rd.and Bedford St.,which is the reason for the significant decrease. c. Sections V to X of this document include the recommended budgets for each municipal department. Municipal department managers initially submit level-service budget requests. A level-service budget is defined as the funds necessary to replicate the current level of services provided and to meet all legal requirements, including collective bargaining requirements and State or federal mandates. Any increases proposed beyond level-service are shown in each departmental budget as Program Improvement Requests (PIRs) submitted by the Department manager for evaluation by the Town Manager. A table of all Program Improvements Requests can be found in the Appendix, located in Section XII of this document. Key PIR recommendations in the FY2023 municipal department budgets include: 1. Increasing the public health nurse position from 21 hours to 35 hours per week ($36,184) to provide greater support to the position and the Board of Health during the pandemic response and beyond; 2. Providing support to backfill shifts to allow police officers to attend additional training required under the new state police certification program, including training for diversity, equity and inclusion (DEI), fair and impartial policing (FIP) and deescalation ($42,447); 3. Purchasing an advanced life support training and simulation manikin ($48,633) to create real-time life threatening scenarios to challenge and enhance the skills of paramedics; 4. Expanding use of electronic poll pads ($30,500) to all precincts in Lexington, to increase efficiency and reduce paper waste; 5. Supporting the temporary move of the police station during construction, when the police department will not have access to a holding cell and will need to collaborate with other communities or the Middlesex sheriff to house detainees ($45,450); 6. Providing enhanced administrative support to the public works department by upgrading the management analyst from 21 hours to 35 hours per week ($24,471); vi i 7. Supporting the Select Board's goal-setting process ($20,000) via a consultant to facilitate the process and drive more efficient outcomes; 8. Increasing the administrative support for Innovation and Technology by increasing the weekly hours for their administrative assistant from 15 to 19 ($6f937); 9. Providing maintenance expenses ($5,000) for a planned redundant fiber network that will be installed by Innovation and Technology using American Rescue Plan Act (ARPA) funding in Summer 2022; and 10. Reprinting brochures for the ACROSS Lexington trail network ($5,000). The following table provides a summary of the FY2022 to FY2023 municipal department budget requests, as recommended by the Town Manager: FY2023 FY2022 Recommended 0/0 Municipal Budgets* Appropriated Budget $ Change Change Public Works $ 11,528,143 $ 11,968,145 $ 440,002 3.8% Police $ 8,144,147 $ 8,265,377 $ 121,230 1.5% Fire $ 7,969,310 $ 8,068,468 $ 99,158 1.2% Library $ 3,156,348 $ 3,336,219 $ 179,871 5.7% Human Services $ 1,277,465 $ 1,527,421 $ 249,956 19.6% Land Use Departments $ 2,693,989 $ 2,792,613 $ 98,624 3.7% Select Board $ 1,259,808 $ 1,298,802 $ 38,994 3.1% Town Manager $ 1,215,714 $ 1,245,753 $ 30,039 2.5% Salary Adjustment Account $ 313,529 $ 826,422 $ 512,893 163.6% Town Committees $ 65,233 $ 70,160 $ 4,927 7.6% Finance $ 2,004,608 $ 2,048,151 $ 43,543 2.2% Town Clerk $ 502,431 $ 6271297 $ 124,866 24.9% Innovation &Technolo $ 2,789,292 $ 2,727,727 $ 61,565 2.2 % Total $ 42,920,017 $ 44,802,554 $ 1,8821537 4.4% Proposed Appropriations Into Reserves/Trust Funds The Town maintains a variety of reserve funds. This includes stabilization funds that can be used to balance the budget in times of economic downturn or volatility, (General Stabilization Fund, SPED Stabilization Fund); Specialized Stabilization funds that can be used for specific purposes (Capital Stabilization Fund); OPEB and Pension funds to cover future liabilities, and a General Fund reserve ($750,000) which is set aside in the operating budget for extraordinary and unforeseen expenses within the fiscal year and can be allocated at the recommendation of the Appropriation Committee. The proposed budget includes recommendations to increase certain reserves/trusts that are for targeted purposes. The table below presents the current balance of our larger reserve funds: Special Other Post General Education Employment Capital Reserve Fund Stabilization Stabilization Benefits(OPEB) Stabilization Balance as of $10,1051151 $652,513 $20,597,529 $26,227,745 December 31, 2021 viii OPEB Trust Fund - The purpose of this Trust fund is to continue to fund the Town's Retiree Health Insurance Liability. The Town's most recent actuarial valuation calculated the net OPEB liability to be approximately $127 million. Recent Appropriations into the Other Post Employment Benefits(OPEB)Trust Fund FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 Appropriated Appropriated Appropriated Appropriated Appropriated Appropriated Recommended $1,512,318 $1,842,895 $1,842,895 $1,885,486 $750,000 $1,885,486 $1,935,486 Capital Stabilization Fund (CSF) - The Town has recently completed a number of significant capital projects, including a new Hastings Elementary School, a new facility for the Lexington Children's Place (LCP)., a new Fire Station Headquarters, and a new Visitors Center. In addition, construction is underway for the Center Streetscape project and is anticipated in the coming year for a new Police Station. Finally, the Town is planning a feasibility study for renovating or reconstructing Lexington High School which will be presented for funding in the near future. A key aspect for funding these projects has been to set aside one-time revenues to build the Capital Stabilization Fund (CSF) and then use a portions of the CSF in future budgets to materially reduce the property tax impact of these projects on taxpayers. This approach has generated healthy balances in the CSF, which have been successfully used to mitigate the impact of the Hastings School, LCP and Fire Station. A Fiscal Guideline Working Group was formed to review this approach and propose updates, which resulted in a new fiscal framework for the CSF. At fiscal summits in September, October and December 2021, policy makers endorsed a new fiscal framework to dedicate to the CSF the new tax levy growth generated from projects approved at Town Meeting for a Preliminary Site Development and Use Plan (PSDUP), as well as for many of the new projects approved under the revised zoning on Hartwell Avenue. The amounts dedicated to the CSF are expected to grow significantly over the next few years. The initial FY2023 set aside ($57,138) can be found in Table 1A of the Revenue section. That amount is expected to grow significantly once FY2023 new levy growth is calculated; Fall 2022 Special Town Meeting will be asked to transfer that further amount to the CSF. The accumulated CSF balance will be available to either mitigate annual increases in debt service, or fund projects with cash. Once new exempt debt for the high school comes due, the ongoing annual revenue stream can be diverted to cover part of the debt service payments. Each of those approaches allows for flexibility in capital planning and reduces dramatic impacts to taxpayers from a high school construction project. In addition, one-time revenues will continue to be dedicated to the CSF, as available during the annual budget process; this budget proposes to transfer $3,085,296 to the CSF in FY2023. ix Below is the current plan for the use of the Capital Stabilization Fund to mitigate the property tax impact of the projects noted above, as well as the two middle school additions/renovations and the elementary school modular classrooms approved by the voters in May 2016. FY2023 FY2019 FY2020 FY2021 FY2022 Proposed Capital Stabilization Fund (CSF) Appropriated Appropriated Appropriated Appropriated Allocation Appropriated One-Time Sources for CSF $ 31560,335 $ 2,269,456 $ — $ 3,730,836 $ 3,085,296 Dedicated Tax Levy Growth for CSF $ — $ — $ — $ 57,138 $ 57,138 Prior Year Balance $ 28,597,934 $ 27,727,713 $ 25,229,254 $ 20 f674,058 $ 21,6721549 Investment Income $ 642,944 $ 432,085 $ 44,804 $ 10,518 Subtotal -Available for Appropriation $ 32,801,213 $ 30,429,254 $ 25,274,058 $ 24,472,549 $ 24,8141984 Appropriation From Stabilization Fund Excluded Debt Service Tax Relief $ 4,500,000 $ 5,2001000 $ 4,600,000 $ 2,800,000 $ 800,000 Within Levy Debt Service $ 573,500 $ — $ — $ — $ — Subtotal $ 5,073,500 $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 Projected Balance of Fund $ 27,727,713 $ 25,229,254 $ 20 f674,058 $ 21,672,549 $ 24,014,984 Capital Budget (Section XI) The proposed capital budget continues to make important progress in addressing the Town"s list of planned capital projects. The capital budget recommendations include $69 million for a variety of capital projects for FY2023. Capital Requests Summary Other Free Cash/ Funding Tax Levy Sources Debt Total Other** General Fund $ 10,594,290 $ — $ 8,288,000 $ 18,882,290 $ — Excluded Debt Projects $ — $ — $ 32,800,000 $ 32,800,000 $ — Other Funding &Chapter 90 $ — $ 548,747 $ — $ 548,747 $ 982,231 Water Enterprise $ — $ 2,420,000 $ — $ 2,420,000 $ — Sewer Enterprise $ — $ 945,000 $ 2,220,000 $ 3,165,000 $ — Recreation Enterprise $ — $ 95,000 $ — $ 95,000 $ — Community Preservation Act* $ — $ 11,322,556 $ — $ 11,322,556 $ — *Includes both Town and non-Town CPA funded projects. **Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation. In 2020, the Department of Public Facilities (DPF) conducted an evaluation of the Town's building- related capital assets. This study produced a detailed report on the current condition of DPF assets, including a 20-year Master Plan and schedule for renovating or replacing all town buildings and related systems. Due to the volume and timing of the report, and DPF's focus on ensuring ongoing operations at town and school buildings during the pandemic, changes to the existing capital plans have not been incorporated into the FY2023 budget. Staff are working to prioritize the plan in a way that is financially feasible and best protects the Town's capital assets. We expect to present the new recommendations to policy makers in early 2022, and anticipate implementing the new plan in the FY2024 budget. x LHS Feasibility Study- In 2019 and 2020, the School Committee submitted a Statement of Interest (SOI) to the Massachusetts School Building Authority (MSBA) to evaluate LHS for insufficient educational capacity and system upgrades. Neither of the SOIs were selected to move forward. In February 2021, the School Committee submitted a third SOI to the MSBA and expects to hear if the LHS project is selected in Spring 2022. Should the MSBA select the Lexington SOI, funding would be required for a Feasibility Study. The Town Manager has established a working group to review the anticipated site plan for the new high school, including any and all restrictions on the property, anticipated footprint, and other logistical concerns to allow for quick action once an invitation from the MSBA is received. Lexington Police Station Construction - In FY2017, the Town appropriated $65,000 for a feasibility study to consider locations for constructing a new Police Station. In FY2018, the Town funded the design and engineering of a new Police Station at its current location, 1575 Massachusetts Avenue. In 2021, the Town engaged in a community conversation regarding diversity, equity, inclusion and the future of policing which affirmed some design elements of the building. At the Fall 2021 Special Town Meeting, $870,000 was appropriated for finalizing design, and constructing swing space. For the 2022 Annual Town meeting, funding will be requested for the demolition and reconstruction of the Police Station, with a debt exclusion referendum to follow. Water and Sewer Fund Debt Management- Ongoing Main Replacement Program - Beginning in FY2021, the Water and Sewer Budgets were presented with cash capital items replace water and sewer mains. The Town's practice has been to renew, rehabilitate and replace water and sewer mains on an ongoing basis as determined by their condition, break history and anticipated remaining useful life. This work had been funded with debt (approximately $2.2 million per year in the Water Fund and $1 million per year in the Sewer Fund). The intention is to transition the funding mechanism over a ten-year period from debt financed to cash funded from user charges. For FY2023 the recommendation to phase-out annual debt financing continues with $600,000 in cash capital to be paid by fees in the Water Fund, and $300,000 in cash capital to be paid by fees in the Sewer Fund. Once complete, this transition will save a significant amount of annual debt service expenses for both funds. Policy Issues Policy issues to be reaffirmed or addressed by the Select Board in finalizing this preliminary budget include: • Dedicate New Tax Levy Growth to the Capital Stabilization Fund (CSF) - Whether to support the initial transfer of new tax levy growth into the CSF. The December 2 Fiscal Summit endorsed the new fiscal framework, which will be implemented via a transfer of$57,138. This amount is expected to grow in future years as new projects are completed. The contributions and future dedicated revenues are anticipated to be applied in future budgets to offset the debt service from the renovation or reconstruction of Lexington High School. • Appropriate into the CSF - Whether to support the appropriation of$3,085.,296 of one-time revenues into the CSF. The Select Board has approved an overall plan to use this fund, in FY2023 and future years, to offset debt service for planned capital projects funded both within the tax levy and excluded from the limits of Proposition 21/2. The current year contribution is expected be applied in future budgets to offset the debt service from a renovation or reconstruction of Lexington High School. xi • Expand Use of Cash Capital - The Town is fortunate to have access to sizeable levels of Free Cash as of June 30, 2021. This is due to three main factors - 1) the final payment for the land purchases at 171/173 Bedford St. and Pelham Rd. will occur in FY2022; 2) spending was somewhat constrained in FY2021 due to the pandemic, and many pandemic-related expenses were able to be charged to funds from the CARES Act; and 3) funding was set-aside in anticipation of revenue shortfalls, particularly in State Aid, that did not materialize. For FY2023, a total of$7,,004,,983 in Free Cash is recommended to fund capital items with cash rather than by issuing debt, thereby reducing future debt service expenses. This breaks down into maintaining the FY2022 funding level ($4,,900,531). adding the amount transitioned from operating budget support ($700,000). and utilizing $1,,404,452 of additional free cash that is available for FY2023. • Appropriate from the Capital Stabilization Fund for Excluded Debt Service - Whether to appropriate $800,,000 from the Capital Stabilization Fund to mitigate excluded debt service. This recommendation is consistent with previous discussions at Financial Summits and will offset debt service for recently completed construction projects. • Appropriate into the Other Post-Employment Benefits (OPEB) Trust Fund - Whether to support the appropriation of$1,935,486 into the OPEB Trust Fund. This amount is comprised of$1,179,721 from free cash, $750,000 made available from the Health Insurance Claims Trust Fund, and $5,765 from Enterprise Funds. • Unallocated Revenues for Contingencies - The recommended budget includes $500,000 in unallocated revenues sourced from Free Cash which is a one-time revenue source and can be allocated if needed for three primary purposes: 1. To balance the budget if State Aid is less than projected. The Legislature will likely not approve the FY2023 State budget until after the conclusion of Town Meeting; 2. To fund programs, services, capital projects or reserves not currently proposed in this Preliminary Budget; and/or 3. To balance the budget if the GIC health insurance premiums are greater than estimated. The Town's health insurance rates, as established by the Group Insurance Commission (GIC), will not be known until early March. Since the GIC is currently re-procuring its plans, and there are known mergers and cancellations, there is considerably more uncertainty than usual. • Reduce/Eliminate the Use of Free Cash to balance the General Fund Operating Budget - The Town has been appropriating a portion of its certified free cash to offset annual operating budget costs. The Government Finance Officers Association (GFOA) recommends against using non-recurring revenues to balance the operating budget. In FY2019, Lexington used $3.74 million of free cash (non-recurring revenues) to balance the General Fund operating budget, which was subsequently reduced to $2.9 million in FY2020, and $2.2 million in FY2021. The effort was paused in FY2022 in light of fiscal constraints caused by the pandemic, and has resumed in FY2023, reducing the total Free Cash support for the operating budget to $1.5 million. xii Additional policy considerations to be discussed either during finalization of the FY2023 budget, or in anticipation of future budgets, include the following: • Recreation - As a self-funding entity, the Recreation and Community Programs department had a significant fiscal impact from the pandemic shutdown, which cancelled most in-person activities in 2020. The Town provided additional support for both FY2021 and FY2022, $400,000 and $795,319, respectively, in direct support and relieved transfers. The proposed FY2023 budget resumes normal operations. This situation has highlighted a tenuous funding arrangement for this Enterprise Fund, and staff are working to review the current funding structure, and may recommend a revised plan for the FY2024 budget and beyond. • Visitors Center and Liberty Ride Revolving Funds - These funds are intended to be self- supporting, but each has encountered financial challenges in various forms over the past few years, and both programs'operations were significantly impacted by the pandemic. The FY2023 budget restructures the Visitors Center's (VC) financial framework to fund the VC Manager from the Economic Development operating budget, move the Battle Green guides to the VC budget, and reduce direct General Fund support for VC operations. These changes will provide funding stability for VC operations going forward. Discussions about Liberty Ride operations are ongoing. Despite operating a reduced schedule, the Liberty Ride did not break even during 2021. Staff are working to issue a new bid for operating the service during the 2022 season and beyond. Budget Schedule This is a comprehensive budget, including both the Town Manager's recommendations and the Superintendent of School's proposed budget. In keeping with the schedule established by the Select Board, the key FY2023 budget dates are: • January 13, 2022 - Summit III to review this Preliminary budget; • February 7, 2022 - Select Board to vote recommended FY2023 budget; • February 25, 2022 - The recommended budget will be forwarded, electronically, to the Appropriation Committee, Capital Expenditures Committee and Town Meeting Members. Printed copies to follow the week of March 14tn. • March 28, 2022 - Earliest date Town Meeting may consider financial articles. xiii This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i 816 ro N 2 2 ry -------------- m M m LL LL ry ry ry ry 0 CL m m r m 0 0 m C: m C: E C: M E 0 0 E 0 0 M E W E E 0 A? a am 0 0 0 UJ 0 ry 0 o (n W N-ffi L m m m C 0. 2 cN ail a E E -) a m o ry ry o m w m m UL (n r_ CO co to E -8 E 0 1 o 1> 0 0 U) 6;z, z ry ED m CL 0) m CL m :3 0 m (D CL CL M 0 C) C: Z, li ri ry 0) cr 0 ry 72 4wo > 0 o 0 V)0 8 Oft I LU 0) :vl 0 E 44 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Section I Budget Overview Town of Lexington, MA Summary of Revenues and Expenditures The summary below shows revenues &expenditures for the Town of Lexington for FY2020-FY2023. It reflects actual results of FY2020 and FY2021, FY2022 estimated revenues and budgeted expenditures submitted to the Department of Revenue for the certification of the FY2022 tax rate, and the budget recommendations of the Town Manager and School Superintendent for FY2023 budget and projected revenues to support those recommendations. FY2020 FY2021 FY2022 FY2023 Revenue Summary Actual Actual Recap Projected Tax Levy $ 184,821,513 $ 194,329,878 $ 204,228,741 $ 212,113,191 State Aid $ 16,255,912 $ 16,334,701 $ 16,492,260 $ 16,695,057 Local Receipts $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 Available Funds $ 14,264,142 $ 11,805,351 $ 17,825,379 $ 16,718,447 Revenue Offsets $ (1,875,209) $ (1,773,854) $ (1,961,196) $ (2,246,233) Enterprise Funds (Indirect) $ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613 Total General Fund $ 231,9871100 $ 237,803,577 $ 250,645,473 $ 258,574,183 General Fund Expenditure Summary Education Lexington Public Schools $ 109,609,162 $ 115,274,811 $ 123,376,981 $ 128,254,447 Minuteman Regional School $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 Subtotal Education $ 112,079,293 $ 118,137,958 $ 126,507,019 $ 131,478,345 Municipal Departments $ 37,066,492 $ 39,469,510 $ 42,920,017 $ 44,802,554 Shared Expenses Benefits &Insurance $ 34,516,484 $ 35,996,400 $ 39,754,560 $ 41,744,415 Property Insurance &Solar $ 1,440,268 $ 1,408,990 $ 1,485,000 $ 1,485,000 Debt (within-levy) $ 9,556,878 $ 10,237,538 $ 10,397,112 $ 8,341,580 Reserve Fund $ — $ — $ 750,000 $ 750,000 Facilities $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,669,307 Subtotal Shared Expenses $ 56,609,045 $ 58,783,861 $ 64,540,037 $ 641 990,303 Capital Cash Capital (designated) $ 8,137,274 $ 7,812,019 $ 10,136,491 $ 11,143,037 Subtotal Capital $ 8,137,274 $ 71812,019 $ 101136,491 $ 11,143,037 Other Other (allocated) $ 4,358,036 $ L368,916 $ 6,541,910 $ 5,659,945 Other (unallocated) $ — $ — $ — $ 500,000 Subtotal Other $ 41358,036 $ 1,368,916 $ 6,541,910 $ 6,159,945 Total General Fund $ 218,250,140 $ 225,572,264 $ 250,645,473 $ 258,574,183 General Fund Surplus/(Deficit) $ 13,736,960 $ 12,2311,314 $ — $ — FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 I-1 \ \ \ \ \ \ cV ^ o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o N V C Ln O M O lO oo I N ►� N O I I I O N n I I Ln p m kO N O _ G 0) O Cl O N M O O O� O 00 rV O r, ^ 00 I� co N �\ V M M M O N O � ui Or14 O Orr) rN 01 M M M O I'D O %D O O Ln t CD Ln CD CDI I I °' N N I I N m M N ro {f} O O N Ln Ln Ln O Lo CD CDN CDM �p O CDO � 00 M N Ill- O CD00 O O O1 � O mOWN N N O N M N Ln 0 O O O Ln V p N m 74 N 00 Ln Ln V- 00 00 •� O co Ln O � = 00 ^ I� M +� 01 N M O Ln Ln u m 0 N oo �n O � co O O Ln 0 0 0 O O m � N O O O � M m ID Ln Q - M M I� M CD O " O CD O O O cV CDO O O O � CO M N I� M O O CI` O O O O O M l0 O O O M M = V- M m %.0 M O Ln 1;1-1 Ln O O O .-I M V ti O O m r-. O Ln N OO Ln .--1 V- O (V O O 0) m 0l � V- (V I'll Ln � IWO O � m 00 LL (V N ^ •-� I� N �O 00 N O M M t.0 N V- M � N O 01 00 O O ON 74 M ,-� tO rl IL O i iA- iA- jA- jA- fA irp -FQ� -u� � -u� -(d� -u� fA � iw- iA- iA- i& 4w I I I I M I I cj I I I I I I I I I I I CD I", N O M a7 M c� O M CDlq- 00 W O D ON N C) N N ,74 N � U. a -L� ill- -t� iA- if�- ill- -E& i& i;� -u� -k;� -u� � -u� -u� -u� lu� -t� A& -b� if�- ifv- N 00 �n CD � � 0 0 CD CD O CD O rn - N 0 0 0 � 74 00 �o le � O> Ln I� Ln O CD00 CD O O O O N O 00 CD O O ^ � � N - 00 M N � CD CD CD O CD CD O CD O M O �O CD O M 01 00 •--i O N M O) to M O Ln Ln O O O .--i Ln O O N M O CuQ Ln N O Ln .--I N O N N al O ON O Cl r" � N Cl- Ln LO � N Ln M 0 O N N ^ N� N %D 00 N O M M l0 N V- M � lO 00 +--i 00 Q OO M co rq N Ln •--i ,--i Op M tO rl 74 A& Ail- i& i& A& A& A& -u� -b� -b� -b� -b� -b� -b� -b� A& in- A A& i& A& ift- ,--i co Cl O � M 0 0 0 O O O O O O co V- N O O Ln I\ O M M 00 M O " M O O O O O O O O O r--i " O O O M O V- le N a) O O m M I� O O O O O O O .--i M " O O M O N � �..� W �O CD I� �O CD CD CDCI' m CD CD CD %O kO � � CD O M Ln N � N r, M ^ ,-� ,--i I� O Ln � Ln 0) m O N Ln ,--i 01 m Ln O O M co m ,-q O M N I� N 00 N O M M �o O Co M I� •--i 110 coN N In � Ln N M M M '� Ln M O � W. O W. N 1-4 LL '� N rl H i& iA- iil- iA- i& ill- -U� -b� -b� fA fPr -b� -b� � -u� -b� V�- fA i& iA- iA- ill- ift- - QQ m I� M �--i CD O CD to I- CDLn M OO I I M rl m m co Ln m 0 co 0 0 m 0 0� m m CD � �o M M %p It- Ln O J oo +--i +-� O m M O V- cV O N 110 to O �O O � O /� CDI� co7� . . V■ . . . . . . . . . . W . . W N m I- M M Ln �--� Ln � �.-I CD *� I� � N I .--1 M � CD �O m C N �0 ^ I� T--i 1.0 �0 I� Ol m Ln �h I'0 I'O m O � M t M t- M Ln [a m O a.d N of M tO M 00 Ol I� N O M M " .--i 00 N �--� coI� � 00 %, aLn N '"� k0 00 L6 ko ---i N O� ,� NGo LL '� 1-4 Ln rl C iA- iA- A& iA- -t� i& iA- -Uq -b� -b� -rb� -bl -b� -u� � -u� 1-19- iA- i;F)- -t& i& -b� iA- ru O I� O O ;.0 O O to N N O 00 00 t- Ln � � � O M M oo •.-I O � Oo Ln O •- N I� N I O N - � N O M CI- I� O Ln N ON I'O 00 O N I� a1 06 O O CD V- Ln m O � l V- CDLn 0o CD I� O Ln Ln O ft.CD � O M •--i I� O 00 O Ln co co O •--i I� Ln O O N lO V- ^ M O N 00 00 (V O M M O O Ln Ln O O�/� r- M � 1�n Q O N N O N M Ln ,--i N 01 ,�-i O m ,-� rl A) iPr i& il- ■W— � N L E CL ry �' O LLJ U V ' Q N N 0 L3 >1 N U 3Z3Lra LL (J) 0 (n -W � C;6 U p N a-j �, Q cn V■ L C V) > E v cn 0 0 N Q O O N � J � L E u uo o 0 0 0 �C 4-10 Ln m c° p LL W o raCi)m 00 v' o 00 c° _o O N cn O O Ln- Q O O 00 O � _ 4 O O O c� u O O O O ■ m 4w _ ,-� x 6) N c a) o "' o �s N ca M c W c � cn Ln '� L. M O O O a) 0 0 E co cv L N O N L- C N a� N ca Ln Lo H V L = -+ E 3 r2 'G E U z w � a � -- M -- a- � a a u- s E M M M 0 t O O W ra 0 0 0 0 0 0 0 � O � 0 0 0 O `.° O m o o a N L L O O L +-� N M Ln O .--i N O ,--i O .--i N M O ,--i O O � O O O Q ,-� N m ,-� ,--� ,--� ,--� ,-� '�`' N N 'i'' M 'a.' " R � 'r'' Ln '�'' O R ,--� ,--� L 0 ,� ,� a 0 (V N N N (V '� N (V (N N N N (V -Q N 0 0 M M N N ^ o 0 0 0 0 0 \ o o o o o o N V Q ,--i N 0) ,--i N CI` N Q - Ln N Ol 00 %a O _ m o � 0) 1- re) �o N M N rn rn Ln O %D N �\ u V O O O O I O LA M M a M M O O ,--i O RI- 00 00 ,--i O TA ko O Q I- O qT ru { O rj M O m Ln pp O I� N � 00 Ln � Ln N C OWN W M a) N I- O " M ,--i I� 00 ,--i I� 0% O M %C C O O N ko Ol N I� I� N W. to 00 W. flo V I Ln N � 0) N ,�-1 � CA N N � � � Go G1 n LL s N rl N u V iA- �r -69- iPr � -69- i& -b� � � iA- iA- � i& 0 I� O Ln M o0 0 o0 •� 0% O ,� rl l0 N M O N �o O lD qT O ,� wi Ln I- N [V 00 ,..� M O M �O 00 00 Ln N �.O M Q M = O') 110 Oli 00 00 I� 00 I� (M 00 V O N 110 m l0 t-0 a1 �O M M m T--i O ^ M Ln N LL N �--� O N N I� O M 11O IQO M I" 00 N M � 01 I� ,--i 00\ C0� t0 N M rl N N U. O 74 ce iA- i iA i �.O I1%0 I MM I I I I I I 00o ' M a7 11' Ln ko �O ,� �o Ln N — - Cf'� 00 �� Kf m W 0 0 rn rn M olo le Ln U. a to CD to Ln CDLO rl 00 •� 0% CD •� rl Ln N N ,,I- rs " 0 N M Ln o ,� ,4 Ln n N 00 M M *+ � CD 00 000,-� t0 � Ln N � � Ln o N v 9 O� m O 01 I� 00 ft. m rn m 0 o o N N O � � M � 000 N Mo LLnn N � ,--i oc� I� 00� '� rq M LA N 00 M rl N tie T4 iol- A& i&00 fPr i m V- � CDo " LLn o � m w L Go Lnn m Go �y O oo Ln d-1 � N rn� Ln o o I'o ,� c� • •--i N V. � N lO M N M Q O 00 ^ N M V Nm •� O ti N � 0\ 74 Ln o Ln t.o Ln N .� Ln O% (A ,� oo � '� N '� N N t0 �,ry LL M rl N fA- iA- i& iA- vi- -b� 49� -b� i — i M m N 00 � Cl rl m I� N � O Ln ,-� � OO O 00 00 � m lO Ln l0 Ln N l0 O N N M Ln m l0 to CD ko N O O � CDM �--i I rl — � +"� N m N M to I� CD N M to I� M +- ^ C O CDM M 00 M ti O O Ln M Ln M CD t [a m CDm 0� m 0 %10 Ln Ln N �O �o M rn M Ln N N .-1 a--; U. a rl C •V ru ru 0 M M 0 N �o CD �p Ln �o N Nt 0 M C LL O') N c Q t- �p ko O �p m V CD M N O 0 M o M Ln Ln rn rn �p rn 0S N M •--i Ln Ln Ln O Ln O Q •--i CD co co O Ln CDLn V- CDLn �O I� M -r- N N Ln I� m l0 to to N Q N v- M to � leQ co M Ln a N V ko �� � �� [V I� N = ,-� +� _0 Q le N rl J N :3 L o 4i (1) CL E > 0 0 > 0 c CU 0 U •> 0. L O ra � O c V FW C: a� E U) fuL Q Cn '; _ 0 QJ L Q. CL L. •_ — cv _ 'L W o a) ru C V a- i i C IV i Q = N •N J _ [0 O 102 �O J LV 0 CDWC) ra ra O 'n U') O ZD � C O o w w o a) x o CD o c CDJ J m 4w Nq. LO 15 E E E C) C) 0 (� 0 o oC:) � o o a o o _V o o = o o ro L O O �O O O O O O L O CD O L O O m O L a7 a W O rN, N U) N H a H ^ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \ \ o 0 0 o N V O _ •--i CDI I l0 O �0 I� O) O M I M l0 ,I- Ln I� Ln Ln Ln co m rl a% M CD N o \_ m O mLn N � In ,-I Ln Ln �0 CD Ln O M 00 00 O N N LM M m N M ,--i N �\ t "60� M (V N � M l i -r- N ,-� N k6 � N � 00 0 M O � M O O _ _ •--i O I I M 'I- O1 O M N Ln I N M O M ko o l0 O Ln L j �p ^ I'o ko N Oo ru } CO O T--i Ol Oo Ln m M M ON N - O ko O l0 O �o lO O M N �0 M cV M O �0 dl Oo •--i CO O --i N 0l M f V � o CO 00 �o O1 LO O Ln M N Ln ,-� � w � C N � 00 M lO N N V- CI' 00 Ln M to 00 lq I� M ti W. +--� o N V N M N M ko Ln N N M �O M N � Ln w o � C7 = Ln Ln ,_, �• �• �. 0% 00 0 co M �1 V 74 0 M CO O m M N 00 Ln N L � O M O �0 m ti I� O f V Ln N 74 Ln M � --i �O M CD T--1 O l0 00 N m O l0 lO ,--i M � Ln O M M N rl LA I- CDLn CD.--� 00 CD �0 �--� 00 Ln .--� �-i M M N ti M CO ti (V CDN �--\ Ln N M M M Ln N N Ln Ln M O 00 -o rn -o N m O +� O O 00 Oo O � � CD CDr14 T--l�- O M O -I --I al Ln 00 N N .--1 Ln I� V- m d' r" Ln N 110 I'o N � N I� m O � W N •� T--1 M � V 00 O O N m ( Ln V- o V- T--1 l0 Oo 00 O v m 00 N 00 00 00 le ro �.O N U. O cG � � � � irp 1-n- � iA- i& in_ � � -U� � -b� � -b� -fj� � iA- *n- ill- 401- iA- iA- iA- iA- p p CD O M CD M M M I M M �.O M w CDO Ln Ln 00 CD 00 M O ft. M 00 --� W 0 NO N m M � N m N N \ ,� Tool U. a M 00 0 00 M N 00 Ln N I� CD O �o Ln I� CD � Ln C> rl Ln ko M CD 00 �--i o I'0 00 N O o �O l0 ,--i M - Ln 01 Ln M 00 ^ N � � fV M M •--i 00 0 %D ,--� 00 Ln �--i � ti M M N M Oo ti N Ln M Ln CO 01 ^ M (ON N CD. N Ln% % Ln% M o 00 �.D m �.O N 00 0 •-- O m 00 06 o �.O lO O Ln Ln m N I� m O ,--i ,--i I� Ln 00 N .--i Ln I� V- O "It � N al l0 m Tool N � V- o N .� .� M l0 N m cV m O Ln V- O V- 00 N lO N O v m to 0 00 V N CO O m O 00 m Ln m M N O ,-� M M Ln .--i O *� N O N LA P% M CO M O m O o I� M N Ci` �.o O I� M I� M o 00 Ln M On O 01 �..� �..� N � ao O � Ln 00 � O Ln N cv Ln V- N m � � ry � Ln N t0 O CD CD CD CD In N Ln M N 01 N M M al 00 O �0 O M Ch � 00 N � dl � � CD CD � N M ,--i O O M 00 �--i N �--� l0 ,-� O O O m O O1 00 O O O N �o V N m •� �--i M �0 N m N M Ln Ln V- O V Oo 00 Ln N Ln Ln m m N ,-� N Go N N � � M 00 �.o Ln Ln N N O N Cl- O Ln � O r N �.O O O N O O Oo O O l0 M � O O Oo 00 M O N O Ln ON I- � 00 �.O � V- , i Lo N 01 Ln l0 ,--I N J ko ,--i N I� O V- � N M O Ln Oo O Oo 00 I� V- N O M M /�� O Oo Ln M 7� . . . . . . . . . . . . . . . . . W L�1 00 N. O o I� M to lO 00 *� to to N CI' M ,-� Cf' I� N l0 M 01 I� M O) N N N M ---q M N � O *� +� N a) � N Q) N M m N LA O M 00 I'o m [a � •--i M L n N 00 ,--i � d' M M - Oo M N O O T--1 I� � M NN '� 00 00 m �.O T--lLn M ,--1 dl LL •V f0 C 0 00 I� � � O � O N lO al M o N � M N � (V 01 cV 00 O rl N M Ln cV o LL 00 1- T--1 o I� N � Ln N " O> o O O M fV Ln cV O> - V, N O O � O M O N M 110 CDLn O N 00 (V .--i N ,--� � 00 � I'o O (V Ln CO N O � Oo . 66 N m 00 ko ,--q ,--1 -r� 00 V- N � M V- Ln O 00 O •--i M O Ln Ln ,� � O m � V- � O 00 V- ,� ,� lO •--i l0 I� Ln ti N �o rn rn O 00 k.o I� M I. CD Ln N l0 O I� •--i V- M M M to M �h 00 o Ol LA O o �o o I� a N 4w LA p �Ln M O C / _0 ■� C L o U o > U_ Ul) CU O .> o a--' >1 C � U ra N N -j Lna) 1-5 cn O ra CC `J — a- Lu Ea, L � E U) Q) E — v u a �a C: O N N N X O L E C O O C Ln p. C a w m ra ry w cv 61 U C Q) w x U a� � ca O o m m can' o o I° o I° a w a� _v o a. O �- - O O O +, �, v 0 O '� m V o u u o LL- U V o CL O o u u C a o 0 0 O C C o C C o C o a) X O L = O o w ca 3 ■ i w 00 O N (D N N ca N Ln � M � r Ln W C 3 + -0 •C- O O N N O W 00 N N ca 00 O co 00 O O 00 00 C V c!) (n J M 00 V) -- LL_ LL_ LL_ a-=+ V L M V 0 ra o o O o o `•�° O O o o O o o o o o o O z —R ry C C N L .--i .--i N M q O 'I .--i M O .--i N M O o o O o O O o O O R L -0 � O L a7 O 0000 0000 0000 00 0000 co ccoo 0No 'fl 000 00 00 'O 0000 m 'O ono 00 'fl 000 tlD 00 N W (n N cn cn cn LO Ln Ln � o 0 \ OR � NR � \ � � O N ^ o 0 0 0 o 0 0 0 0 0 0 0 0 0 0 � N _\ �\ "' I I M I ri o I I o o �o C o m O I\ O O ui c0 +0 \ Z O r-iM N O `Ln O O N Ln M O ui •--i M M �p O O Ln I O O I O O O O Ln G1 } w CD CD al C) CDrV C) C) C) C) C) �p O O M OWN ,I- M M C) Ln CD CD I- C) C) C) C) C) ^ U . . . Ln N Ln O C) ko Ln C) Ln CD CDLn O V lm M Ln .--i C) C) to T C) Ln Ln Ln N 00 raj U LL ,� 00 Ln N .� M _0 V :3 iA- iA- id:�- iA- iA- -U� -b� -b� -b� -b� -b� -U� -b� -b� iA- iA- iW iA O t.o V- O l\ N C) C) C) 00 ko I C) CDI •� C) Ln M O CDN V- O M C) C) m M m CD C) N C) C* m 00 Ln I\ C) C) I\ -r- r�l CD CDl� CD M = m m O O N n Ln Ln Ln m Ln +� ,--1 � M O O V- Ln 0o ,--1 Ln N I� O M N 1-4 74 N N O 74 Ln N LLn 74 Ln LLV N a7 v' ro iA- iA- iA- iA- iA- iA- iA- -U� -U� -U� -U� -U� -U� -U� - i iA 4w o l l I c I I I I I I I I t o o �Ln o Noo p Ln W U. a w -t� -U� -U� -U� i& i& i& -L� V:�- -t� i& in- a) -61 ru ;lo o i\ n o 0 0 00 I'o I o o l •� I Ln o� O N �O M O O O M O O N �..� O M w O, 0o Ln � O O o r •� N o O r\ O O . cn N •� •� m m � o o N l� Ln Ln Ln m m •� •� t.o M o o V- Ln co .� Ln N 0 N M N ko le Ln N N CD 00 Ln N r 4 M ,� O LA -° tie t0 L N � N Ln to ko V- rl Ln co to CD CD O •� CD Ln N C) N m I\ 01 I I ,-� M M O O I O N O 74 N Ln � � k N •� 00 CD CD CD i\ CD O +, N �O V- V- �-i � m I� C) C) Ln CD C) % O�' O ko Ln O O Ln M O Ln � O 74 Ln u (, N CO N Ln Ln I� N CO ''� LEA c O r OO to q M ,--i LL de wl Ln c O H N ru fo ra i -U� Vl- V� iA- iA- iA- iPp iA- iA- iA- iA- in- iA- m O M O lfl N I I Iwl I I I I I l o l �' Q rl _ Ln Ln O; O O a; C) O N ra C ro Ln 0 74 Ln Ln LL N m C N � � •� -t� iA- iA- iA- i& iA- -U� V!�- V!f- -U� V!�- -U� -U� Vf- � iA- iPrZD iPr O ru m m �% CD I I Ln I `Ln I I I I N I M O co% n o0 0o N oo co m mO ,-1 06 W. 0 a--� N r1i �o M rVo rV 00 Ln Ln O O N a N o �' oNo � _0 cn ra co N N U) -a A) � � A& � i SFr A& � � � i� i!- C: u N ■ cn : > z � o a� L m E E :3 a� � U- E z v o x 3 0 _0N -a ~ >` i ra m L a Q ru Q � LL Q`� ) o Z 6 i Ln O C C N fu V)a a) cn U a) � a"7 °� o U- tY V Q N ro LL •3 ru = i r6 = a-J N N i a-=+ C .0 Q •� �, O � Qom' O to N E ■a. � U aS c oQ a -p ra (02 a C o V p wro H � ro 4-1 � Q _ �� a CL �� a -° i L- O ca Ul) _ C LL 7 Q ? ro U ��+ u_ O .x LL_ u a = E C O ry > �+ O C = N + cn �+ 3 �^ C a-J ■� C 0 O O U J L 3 ■ a■■� 61 oC E O Ln m ro �Ln U _ E N N Ln O �O Q a-+ � u V -p N Q Nfu r6 O ro tb N O N CD ■ i a1 u C� - O Lu L C a W V U rZ Z m U) 0 O c!) (D rZ Q US U > O � 0 (D � � This Page Intentionally Left Blank. � .0: . . \ ,\ (Vi ' �\\ «/ \}/\\» : r \ %y" : . Z, } i Section II: Revenues This section includes detailed information about FY2023 Projected Revenues. It includes: • General Fund Revenue Description II-2 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 II-1 Section 11 Revenues Town of Lexington, Massachusetts The summary below presents Total General Fund Operating Revenues and Net General Fund Revenues. General Fund Operating Revenues include all revenues projected as available for use in FY2023. • Total General Fund Operating Revenues are from annually recurring and non-recurring sources, including transfers from special revenue funds, Specialized Stabilization Funds, and the Health Claims Trust Fund. • Net General Fund Revenues are Total General Fund Revenues less revenues recommended to be set-aside to fund designated expenses. In FY2023, Total General Fund Operating Revenues are projected to increase by approximately $7.93 million, or 3.2%. Net General Fund Revenues, those available to support school and municipal operating budgets, are projected to increase by $7.30 million, or 3.1%. FY2020 FY2021 FY2023 FY2022-23 Change General Fund Revenue Summary Actual Actual FY2022 Recap Projected $ 0/0 Property Tax Levy(Table 1) $ 184,821,513 $ 194,329,878 $ 2041171,602 $ 212,056,053 $ 7,884,450 3.86% Tax Levy Dedicated to Capital $ — $ — $ 57,138 $ 57,138 $ — —% Stabilization Fund State Aid(Table 2) $ 16,255,912 $ 16,334,701 $ 16,492,260 $ 16,695,057 $ 2021797 1.23% Local Receipts(Table 3) $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 $ 860,175 6.81% Available Funds(Table 4) $ 14,264,142 $ 11,805,351 $ 17,825,379 $ 16,718,447 $ (1,106,932) (6.21)% Revenue Offsets(Table 5) $ (1,875,209) $ (11773,854) $ (11961,196) $ (2,246,233) $ (285,037) 14.53% Enterprise Receipts(Table 6) $ 1,6961348 $ 1,749,435 $ 11432,356 $ 1,805,613 $ 373,257 26.06% Total General Fund Operating $231,987,100 $237,803,577 $250,645,473 $258,574,183 $ 71928,710 3.16% Revenues Less-Revenues Set-Aside for $ 12,495,310 $ 91180,935 $ 16,678,401 $ 17,302,982 $ 624,581 3.74% Designated Purposes Net General Fund Revenues $21914911790 $22816221642 $233,967,072 $2411271,201 $ 71304,129 1 3.12% Detailed Description: Property Tax Levy: The FY2023 property tax levy is projected to increase approximately $7.88 million, or 3.9%. The projected levy is a function of the FY2022 levy limit increased by 2.5% per Proposition 21/2, plus an increment for new growth. FY2023 new growth will be a function of construction activity for the period July 1, 2021 to June 30, 2022. FY2023 new growth is estimated at $2,750,000 based on a review of historical data on new growth. Tax Levy Dedicated to Capital Stabilization Fund: In Fall 2021 the Town Manager proposed a new fiscal guideline, a Capital Stabilization Framework, to prepare for future capital projects. Beginning in FY2022, new levy growth generated from specified commercial and industrial development will be dedicated to the Capital Stabilization Fund (CSF) rather than becoming general revenue for the town's operating budget. Projects include those with a Preliminary Site Development and Use Plan (PSDUP) approved by Town Meeting, or those approved due to the revamped zoning on Hartwell Ave. This framework will reserve levy capacity to absorb a sudden increase in debt service for large capital projects such as the high school in future years. The set-aside funds can also be applied in future years to mitigate exempt debt service created by those capital projects. A list of properties currently subject to this guideline is available in Table 1A. State Aid: Due to the pandemic, Local Aid was largely level-funded in FY2021, with minimal increases in FY2022, which is projected to continue in FY2023 and is projecting an overall increase of 1.23%. The State is still developing its FY2023 budget; the initial FY2023 State aid numbers will be available in January 2022, once the Governor releases his budget. Final figure are likely to be known in June 2022 when the Legislature adopts, and the Governor signs, the FY2023 State budget. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 II-2 Section 11 Revenues Town of Lexington, Massachusetts Local Receipts: FY2023 projections for each category of receipt are based on the history of actual collections and projections of 3 and 5 year historical averages, with some adjustments to specific categories due to the pandemic, such as Other Excise - Meals and Hotel/Motel. FY2023 local receipts are estimated to increase by approximately $860,175 or 6.81% over FY2022 estimates, which were also adjusted for the pandemic. The main contributors to this growth are a partial rebound in Other Excise, and the recognition of higher ongoing revenues for permits, particularly building permits. Available Funds: Available Funds are projected to remain relatively stable, with a decrease of $(1,106,932),, or (6.21)%. This is a net change, due to the use of$500,,000 from the Special Education Stabilization Fund in FY2022, which will not recur in FY2023; and the unavailability of funding from the Parking Fund due to the lack of parking meter enforcement during the pandemic, as well as some capital projects authorized during FY2022 which depleted the fund balance. Consistent with prior years, FY2023 Available Funds includes a transfer of$141,000 from the Transportation Demand Management Stabilization Fund to finance the Lexpress service and the Town's contribution to the REV Shuttle, and a $750,000 transfer from the Health Claims Trust Fund to fund the Town's Other Post Employment Benefit Fund. In FY2023, a transfer from the Capital Stabilization Fund is not needed to mitigate within-levy debt service, as debt service remains within target levels. Similarly, no funds were needed for this purpose in FY2021 and FY2022. Revenue Offsets: Revenue Offsets are projected to increase by approximately $285,037 or 14.53%. Revenue Offsets represent the set-aside of a portion of projected revenues legally required for particular purposes including: (1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund operations; (2) cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the costs of state and regional services provided to the Town, based on updated projections issued alongside the Governor's budget; (3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted to property taxpayers; and (4) potential snow and ice deficits. The FY2023 increase in total Revenue Offsets is driven by the set-aside of$400,000 in estimated FY2023 revenue to cover a potential snow and ice deficit at the end of FY2022. For FY2022, $400fOOO was set-aside, but was ultimately not needed since actual FY2021 snow and ice removal expenses fell within their budgeted levels. Enterprise Receipts: This category of revenue represents transfers from the Water, Sewer and Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the operations of the water, sewer and recreation departments. During FY2022, the Recreation indirect charges were not assessed due to the impact of the pandemic on enterprise revenues. The Recreation indirect charge has been resumed for FY2023, and will be reevaluated in future budget cycles. The Water and Sewer transfers are increasing by 6.0%, as supported by a detailed indirect analysis completed by Finance. As a result of these combined adjustments, overall Enterprise Receipts are increasing by 26.1%, or $373,257. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 II-3 Section I I Revenues Town of Lexington, Massachusetts FY2023 FY2022-23 Change FY2020 Actual I FY2021 Actual I FY2022 Recap Projected $ Table 1:Property Tax Levy Tax Levy $ 176,907,122 $ 184,938,303 $ 194,415,313 $ 204,199,633 $ 9,784,320 5.03% Prop.2.5% $ 414221678 $ 416231458 $ 418601383 $ 511061419 $ 2461036 5.06% New Growth $ 3,608,503 $ 4,853,553 $ 4,923,938 $ 21750,000 $ (2,173,938) (44.15)% Override/Excess Levy Capacity $ _�116,790) $ 85,435) $ 28,031) NA Subtotal $ 184,821,513 $ 194,329,878 $ 204,171,602 $ 212,056,053 $ 7r8841450 • Table 1A:Property Tax Levy Dedicated to the Capital Stabilization Fund 1050 Waltham St. $ - $ - $ - $ - $ 186 Bedford St. $ - $ - $ 211451 $ 211451 $ 55 Watertown St. $ -4$ - $ 35,687 $ 35,687 $ 57F138 $ 57,138 Table 2:State Aid Chapter 70 $ 14,456,349 $ 141438,034 $ 14,647,494 $ 14,816,294 $ 168,800 1.15% Charter School Reimbursement $ 21446 $ 80,755 $ 4,690 $ 5,000 $ 310 6.61% Unrestricted General Government Aid $ 116271400 $ 116271400 $ 116841359 $ 1,718,046 $ 331687 2.00% Veterans'Benefits&Exemptions $ 117f802 $ 1241689 $ 951590 $ 951590 $ - _% Offsets(Library) Is 51,915 Is 63,823 $ 60,127 $ 60,127 $ - _% Subtotal 1$ 16j,255.,912 1$ 16,,334,r701 $ 16.,492,,260 $ 16,,695.,057 $ 202.,797 1.23% Table 3:Local Receipts Motor Vehicle Excise Tax $ 5,383,364 $ 5,335,129 $ 5,315,294 $ 5f455f000 $ 139f706 2.63% Other Excise $ 1,503,388 $ 813,643 $ 7741100 $ 1,043,500 $ 269f400 34.80% Penalties&Interest $ 564,274 $ 445,590 $ 341,500 $ 341,500 $ - _% PILOT's $ 666,153 $ 660f966 $ 698,000 $ 715,000 $ 17,000 2.44% Rentals $ 431,498 $ 473,201 $ 3941850 $ 361,850 $ (33,000) (8.36)% Departmental-Schools $ 331,482 $ 337f909 $ 243,500 $ 244,500 $ 1,000 0.41% Departmental-Municipal $ 2,697,925 $ 2,398f 261 $ 2,590,025 $ 2,629,525 $ 39,500 1.53% Licenses&Permits $ 3,021,668 $ 3,542,914 $ 1,906,600 $ 2f335f800 $ 429,200 22.51% Special Assessments $ 19,781 $ 25,644 $ 131064 $ 10f433 $ (2f630) (20.13)% Fines&Forfeits $ 152,654 $ 59,820 $ 101,000 $ 101f000 $ _% Investment Income $ 1f2971265 $ 277,170 $ 250,000 $ 250f000 $ _% Miscellaneous Non-Recurring Is 754,943 Is 987,817 $ - $ - $ - _% Subtotal 1$ 16,,824.395 1$ 15.,358,,065 $ 12,,627,933 $ 13,488,108 $ 860,175 • Table 4:Available Funds Parking Fund $ 425,750 $ 562f000 $ 8281237 $ - $ (828f237) (100.00)% Cemetery Sale of Lots Fund $ 64,380 $ 40,480 $ 51,933 $ 16,125 $ (35,808) (68.95)% Free Cash* $ 12,201,094 $ 9,468,456 $ 14,638f059 $ 14,625,000 $ (13,059) (0.09)% Health Claims Trust Fund $ 750,000 $ 750f000 $ 750,000 $ 750f000 $ _% Transportation Demand Management Stab. $ 1411000 $ 141f000 $ 1411000 $ 141f000 $ - _% Fund Traffic Mitigation Stabilization Fund $ - $ - $ - $ 2401000 $ 240,000 _% Transportation Management Overlay District $ - $ - $ - $ 65,000 $ 65,000 _% (TMOD)Stabilization Fund Center Improvement District Stabilization Fund $ 27f000 $ - $ - $ - $ - _% PEG Access Special Revenue Fund $ 638,918 $ 6201711 $ 6291287 $ 6371576 $ 81289 1.32% Transportation Network Company(TNC) $ - $ 16,504 $ 20,889 $ 6,824 $ (14,066) (67.33)% Special Revenue Fund Betterments Fund $ 16,000 $ 6f200 $ - $ - $ _% Visitors Center Stabilization Fund $ - $ 200f000 $ - $ - $ Special Education Stabilization Fund $ - $ - $ 5001000 $ - $ (500,000) (100.00)% Balances from Prior Yr.Capital Articles $ - $ - $ 155,974 $ 236,923 $ 80,949 _% Use of BAN Premiums $ - $ - $ 110,000 $ - $ (110f000) (100.00)% Subtotal $ 14,264f 142 $ 11y805,351 $ 17,825,379 $ 16,718,447 $(IrIO6,932) • Table 5:Revenue Offsets Cherry Sheet Assessments $ (923f294) $ (960,031) $ (1f001f069) $ (1f036f106) $ (35f037) 3.50% Cherry Sheet Offsets-Public Libraries $ (51f915) $ (63f823) $ (60f127) $ (60f127) $ _% Overlay(abatements) $ (900,000) $ (750f000) $ (goof 000) $ (750f000) $ 150,000 (16.67)% Snow Deficit $ - $ - $ - $ (400f000) $ (400,000) Subtotal $ (11875,209) $ (11773y854) $ (11961F196) $ (21246,233) $ (285,037) • FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 11-4 Section I I Revenues Town of Lexington, Massachusetts Table 6:Enterprise Receipts Water $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41% Wastewater(Sewer) $ 532,094 $ 541,663 $ 5141111 $ 5421416 $ 28,305 5.51% Recreation&Community Programs I$ 2691681 $ 2771771 $ -1$ 2861104 $ 2861104 _% Subtotal $ 11696,348 $ IF749F435 $ 11432F356 $ 1,,805,,613 $ 373,257 26.06 Gross General Fund Revenues $ 231,987,100 $ 237,1103,577 $ 2.50,645,473 T$ 258,574,183 $ 7,928,,710 3.16% Revenues Set Aside for Designated $ 12f495f310 $ 9f180f935 $ 16f678f401 $ 17,302f982 $ 624,581 3.74% Expenses Net General Fund Revenues Available for $ 219f491r790 $ :228f622,642 $ 233f967f072 $ 241f271f201 $ 7,304,129 3.12% Appropriation Revenues Set Aside for Designated Expenses: This represents components of Gross General Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the table below. Financing Sources Tax Levy Free Cash Other Total Notes 1 Set-Aside for Unanticipated $ 200,000 $ 200,000 Reserved for appropriation at the 2022 annual town Current Fiscal Year Needs meeting to fund supplemental appropriations to the FY2022(current year)budget. 2 Other Post-Employment $ 750,000 $ 1,179,721 $ 1,929,721 $750,000 from the tax levy made available by an Benefits(OPEB) equal transfer from the Health Insurance Claims Trust Fund to fund FY2023 Health Insurance. 3 Unallocated $ 500,000 $ 500,000 Set-aside for as yet to be identified FY2023 purposes. 4 Cash Capital $ 7,004,983 $ 548,747 $ 7,553,730 Free Cash and other available funds to support I capital improvements. 5 Appropriate into Capital $ 57,138 $ 3,085,296 $ 3,142,434 To meet future capital/debt service needs. Stabilization Fund 6 Appropriate from Capital TBD $ - Proposed use of Capital Stabilization Fund to hold Stabilization Fund debt service increases to 5%annually. 7 Transition Free Cash out of $ 700,000 $ 700,000 5-year plan to eliminate the use of Free Cash for Operating Budget the Operating Budget. 8 Street Improvement $ 2,669,767 $ 2,669,767 Consistent with long-term street maintenance plan. Program 9 Municipal Building Envelope $ 219,,540 $ 219,,540 Initially funded in 2006 override;increases by 2.5% and Systems per year. 10 Warrant Articles $ 90,000 $ 55,000 $ 145,000 Senior Tax Work-Off;Comprehensive Plan Implementation;Climate Action Plan 11 Support of Recreation and $ 242,790 $ 242,790 Tax Levy support of Recreation and Community Community Programs Dept. Programs Enterprise (Transfer to Article 5) 12 Subtotal $ 4,029,235 $12,725,000 $ 548,747 $17,302,982 13 Revenue to Support $ - $ 1,500,000 $ - $ 1,500,000 Free Cash to support the FY2023 operating budget. Operating Budget 14 Funding for New Pension $ 400,000 $ 400,000 Amount of incremental increase in the updated Schedule Pension Funding schedule will be supported with I I ,Free Cash in FY2023. 15 Retire Note for Land $ - $ - $ - To pay down notes issued for Pelham and Bedford Purchases-Debt Service St.over 5 years(final payment in FY2022). 16 Grand Total $ 4,029,235 $14,625,000 $ 548,747 $19,202,982 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 11-5 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Section III: Program 1000m. Education This section includes detailed information about the FY2023 Operating Budget & Financing Plan for education. It includes: • 1100 Lexington Public Schools III-2 • 1200 Minuteman Regional High School III-18 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 III-1 FY 2023 Superintendent's Recommended Budget BUDGET OVERVIEW SUPERINTENDENT'S BUDGET MESSAGE.............................................................................................................................................................2 THE STRATEGIC PLAN OF THE LEXINGTON PUBLIC SCHOOLS,2019-2029.................................................................................................3 OurCore Values.........................................................................................................................................................................................3 VisionStatement........................................................................................................................................................................................3 StrategicGoals............................................................................................................................................................................................3 ORGANIZATIONALSTRUCTURE...........................................................................................................................................................................4 SchoolCommittee Members................................................................................................................................................................4 BUDGETDEVELOPMENT.......................................................................................................................................................................................4 BudgetProcess...........................................................................................................................................................................................4 BudgetGuidelines.....................................................................................................................................................................................5 BudgetCalendar........................................................................................................................................................................................6 RevenueAllocation Process...................................................................................................................................................................8 RECOMMENDED BUDGET AND SUMMARY OF SIGNIFICANT BUDGET CHANGES.........................................................................................10 NegotiatedSalary Increases................................................................................................................................................................10 Enrollment Fluctuation and Changing Operational Conditions Due to the Pandemic...............................................12 Lexington Public Schools as of January 4, 2022 Budget Overview-1 FY 2023 Superintendent's Recommended Budget January 4,2022 Dear School Committee Members, Elected Officials,and Residents of Lexington: The school budget development process is a 400-hour yearlong endeavor that involves many. Our dedicated Finance Office staff holds countless meetings with program leaders and administrators to inform the process,thoroughly analyzing and refining the draft until the budget reflects the needs of our students and not necessarily the district-wide wants.We take our commitment to our students and Lexington taxpayers seriously,and I am grateful for the diligent and thoughtful efforts of many. My thanks and appreciation goes to the Assistant Superintendent for Finance and Operations and to all who contribute to this effort, including our talented student artists! Each year we listen closely to community feedback in an effort to make the budget document more user-friendly. One such suggestion was to incorporate an easily accessible high-level overview of the budget. Here are some highlights of the Lexington Public Schools FY 2023 Recommended Budget for those interested: • As the pandemic evolves, it is important to know that the recommended budget is predicated on a full, pre- COVID return to teaching and learning, similar to the FY 2022 budget. • The LPS allocation is $128.25 million, representing a 4.38% increase from the previous year. • For many years the total number of positions substantially increased each year. The proposed budget includes an overall decrease of 1.3 FTEs (full time equivalents), reflecting our commitment to a consolidation of positions and departments where and when appropriate. • We have successfully negotiated collective bargaining agreements with the Tech Unit. Currently, we are in negotiations with Unit C and the SEIU, and we will begin bargaining with the LEA-Unit A and the ALA. This proposed budget accounts for all anticipated increases. • Personnel costs are the greatest factor in a school budget with the majority of resources dedicated to salaries (83%) and the remainder dedicated to non-salary expenses(17%). • In addition to the school budget, LPS annually receives approximately$4 million in grants to further support the needs of our students. We carefully manage these funds, ensuring that we receive the maximum benefits to which we are entitled. Budget development during a pandemic hasn't been easy for anyone. Labor shortages strained supply chains and volatile enrollment projections further complicate matters. Nationwide, school enrollment plummeted by nearly three million in 2020. The U.S. Census Bureau indicates that this is the most significant enrollment decrease in more than two decades. As of October 1 st, LPS has approximately 312 fewer PK-5 students than projected.Unfortunately,Lexington High School— the one school where we could use the most relief from enrollment pressures—experienced virtually no decline, and the overcrowding in grades 9-12 persists.School districts in surrounding communities with similar demographics experienced even sharper enrollment declines. Slowly, we are beginning to see our enrollment numbers stabilize, but how many students will return is one of many unknowns. Aldous Huxley said, "There are things known and things unknown, and in between are the doors of perception,"which perfectly captures the pandemic budget development dilemma. Facts and figures alone are no longer adequate,and we have learned to trust our instincts and rely on our best guesses to develop appropriate staffing models to meet the needs of the nearly 7,000 students we serve. Setting aside these challenges, I am incredibly thankful for your continued support. LPS is an outstanding school system filled with amazing students, staff and school community members who make "joy in learning" a daily priority. Many unknowns will continue to test our thinking and challenge our resolve as we enter into a new year,but there is no obstacle too great when it comes to our school community's commitment to our children. Sincerely, d�a-,aAdt.-) Dr.Julie L. Hackett, Ed.D. Lexington Public Schools Superintendent of Schools Lexington Public Schools as of January 4, 2022 Budget Overview-2 FY 2023 Superintendent's Recommended Budget The Strategic Plan of the Lexington Public Schools, 2019-2029 Mission Statement Joy in learning; curiosity in life; 1 and compassion in all we do. Our Core Values Vision Statement • We all Belong 0 Diversity, Equity, Inclusion • Use Your Mind • Redefining Success • Be Curious & Have Fun • Students as Active Agents • Care for Yourself&Others • Authentic Learning Experiences • Do Your Part 0 Community Partnership • Be Courageous • Embrace Your Revolutionary Spirit • You are Enough Strategic Goals • Goal 1: Address and Narrow Equity Gaps Identify, address, and narrow equity gaps in student opportunities, experiences, and achievement, ensuring the meaningful inclusion and integration of every member of our school community. • Goal 2: Redefine Success Transform our practices, systems, and structures to reflect a broader definition of success for our students, staff, and schools, including new measures of student achievement that extend beyond academics to include the knowledge, skills, and attributes students need to be prepared for the future and content in life. • Goal 3: Cultivate Student Agency Cultivate student agency and a sense of self-efficacy by ensuring that all our Pre-K-12 students' educational experiences place them at the center of their learning; consistently revisit our curriculum, instruction, assessment, and professional learning practices to (1) ensure relevancy and student voice; (2) to teach students to set their own meaningful goals; (3)to value productive struggle as they work toward them;and (4)to reflect and monitor their progress toward attaining those goals. • Goal 4: Innovate for Sustainable Change Refine and improve our school- and district-wide practices, systems, and structures related to managing innovation and promoting lasting change. We will develop clear decision-making structures and communication methods to prevent initiative overload and enable us to more consistently scale up promising practices. The complete Strategic Plan document can be found here: https://bit.ly/33iA�. Lexington Public Schools as of January 4, 2022 Budget Overview—3 FY 2023 Superintendent's Recommended Budget Organizational Structure The Education Reform Act of 1993 determined that the School Committee's charge is (1)to select and/or terminate the Superintendent; (2)to review and approve the budget;and (3)to establish educational goals and/or policies for the district consistent with the requirements of law and statewide goals and standards established by the Department of Elementary and Secondary Education. School Committee Members Kathleen Lenihan, Chair Term Expires: 2024 Eileen Jay,Vice Chair Term Expires: 2022 Deepika Sawhney Term Expires: 2024 Scott Bokun Term Expires: 2022 Sara Cuthbertson, Clerk Term Expires: 2023 Budget Development Budget Process Annually, the administration develops its capital and operating budgets, which begin July 1 and end June 30. This highly collaborative and public process engages the School Committee, the Select Board, the Appropriation Committee, the Capital Expenditures Committee, municipal and school staff, and citizens. The employees of the Finance Office are responsible for coordinating, developing, and monitoring the annual budget process. Each year, the School Committee develops its annual goals, budget guidelines, and budget calendar. These provide the administration with the roadmap to develop the recommended annual budget. The Superintendent is tasked with developing a budget that advances the district in concert with the outlined policy objectives.The School Committee is responsible for reviewing and approving the budget for incorporation within the complete Town budget. Major Steps in FY 2023 Budget Development: Summer: School Committee and Superintendent establish Collective Goals. Early Fall: School Committee approves annual budget guidelines and calendar. Fall: Staff develop budget recommendations. Late Fall/Early Winter: All departments meet with the Assistant Superintendent for Finance and Operations to review existing staffing levels, review budget priorities, and discuss anticipated budget requests. During this time, a series of working summit meetings including the School Committee,the Select Board,the Appropriation Committee, and the Capital Expenditures Committee are conducted to discuss the current financial health of the Town, along with any budgetary issues, and provide policy guidance to the municipal and school staff in finalizing budget recommendations. The Superintendent, in consultation with the Assistant Superintendent for Finance and Operations and the School Department's Administrative Council, reviews budget requests and makes recommendations for all school programs to the School Committee. The School Committee takes the recommendations of the Superintendent and after public hearings on the Superintendent's Budget Recommendations, makes final budget decisions consistent with their collective goals. Lexington Public Schools as of January 4, 2022 Budget Overview-4 FY 2023 Superintendent's Recommended Budget Early Spring: Before Town Meeting members discuss financial articles, the approved budget of the School Committee is distributed to Town Meeting members and the finance committees; it also is available to citizens at the Library and the Town Manager's Office. In addition, the budget documents are publicly available on the Lexington Public Schools website: https://bit.lyZ31'C�. Spring: The Annual Town Meeting begins in March with meetings held on weekday evenings. Town Meeting debates and adopts the School Department budget as part of the complete Town budget. Town Meeting has authority over the total appropriation of school department funds, but line-item authority and spending priorities are the purview of the School Committee. Budget Guidelines On September 28, 2021, the School Committee voted the FY 2023 Budget Guidelines and requested that the Superintendent present a level-service budget that attempts to address the eleven highlighted areas. These guidelines serve as the basis for the Superintendent's Recommended Budget in FY 2023. For purposes of clarification, a level-service budget is defined as an allocation of the funds necessary to replicate the current level of services provided, accommodating changes in enrollment, all legal requirements, including current collective bargaining requirements, and special education laws.The FY 2023 budget guidelines are as follows: In order to provide for the educational needs of Lexington students, the Superintendent of Schools will develop a fiscal year 2023 budget that will: 1. Ensure the safety, security, and social-emotional well-being of our students, and continue the Town's joint effort on mental health. 2. Ensure all legal and contractual mandates are met. 3. Ensure professional staffing guidelines will be met and class sizes will remain within the established guidelines,to the extent possible given space and personnel limitations. 4. Identify efficiencies and cost-saving measures that do not compromise the educational program. 5. Include sufficient operating and capital funds to: a) continue the current level of services; b) be responsive to projected enrollment changes and corresponding needs, including those related to staffing, instructional supplies, and facilities; c) move the district forward in meeting the increasing technological demands in various educational settings; and d) implement a master capital plan to expand school capacity and meet changing enrollment. 6. Maintain capital assets in order to support the instructional program, protect the physical assets of the Town of Lexington, and ensure the health and safety of our students and staff. 7. Identify funds and strategies to implement diversity,equity,and inclusion efforts and to increase the cultural proficiency of our school community. Lexington Public Schools as of January 4, 2022 Budget Overview-5 FY 2023 Superintendent's Recommended Budget 8. Identify funds and strategies to implement world language programs at the elementary level, including scheduling, phasing, staffing, and curricula materials that promote a comprehensive and sustainable program. 9. Identify funds and strategies to continue to leverage and support social and emotional learning efforts throughout the district. 10. Continue to explore possible alternatives and improvements to school programs at all levels,the scope and sequence of science classes at the secondary level, and continue the research and implementation of graduation requirements. 11. Identify costs, impacts, and an implementation plan associated with potential reintroduction of remote learning and hybrid learning models related to any significant resurgence of COVID-19 health crisis. 12. Identify funds and/or strategies necessary to implement the multi-year comprehensive Lexington Public Schools Strategic Plan for the district,to include equity and master planning. Budget Calendar Each year, the Superintendent presents a budget calendar to the School Committee. This calendar outlines the timing of events and guides the budget development process. This timeline can be found below: 2021 September 14 School Committee Reviews Proposed LPS Technology Capital Budget Request September 21 Google Form link distributed for FY 2023 staffing and expense budget requests. FY 2023; Google Form requests for staffing and expenses are due to the Assistant Superintendent for Finance and Operations at the date of individual budget meetings September 22 Fall Fiscal Guidelines Summit September 28 School Committee reviews FY 2023 budget calendar and FY 2023 budget guidelines October 12 (tentative) School Committee approves FY 2023 budget calendar and FY 2023 budget guidelines October 1-4 FY 2023-2027 IT capital budget submitted to Town of Lexington October 1—October 15 Review capital proposals:Superintendent, Director of Public Facilities,and Assistant Superintendent for Finance and Operations October 1—October 15 Superintendent, Director of Public Facilities, and Assistant Superintendent for Finance and Operations discuss project requests with administrators October 14 Summit I: Financial Indicators; 5—Year Forecast; Initial Revenue Projection; LPS to present enrollment figures and other relevant updates Lexington Public Schools as of January 4, 2022 Budget Overview-6 FY 2023 Superintendent's Recommended Budget October 18 Senior Management Team presents project list for potential American Rescue Plan Act (ARPA Grant) October 18—October 29 SPED budget staffing meetings (with Assistant Superintendent for Finance and Operations, Assistant Director of Finance, Director of Special Education, ETS, and building principals) October 22 Submittal of Town (Municipal &School) FY 2023-2027 Capital Requests to Capital Expenditure Committee (CEC) and Community Preservation Committee (CPC) November 1—November 19 Budget Review: Central Office and department staff meet at assigned times with Assistant Superintendent for Finance and Operations and Assistant Director of Finance TBD Recommended FY 2023-2027 capital budget requests approved by the School Committee (School Department and Public Facilities) November 8—November 18 Fall Special Town Meeting November 30 Town Manager begin FY 2023 Budget Hearings December 2 Summit II: Final Revenue Allocation Model December 18 (tentative) Superintendent finalizes FY 2023 budget recommendation December 24—December 31 School Vacation Week December 29 Budget distributed to School Committee and posted to website 2022 January 3 Superintendent's Budget Presentation to LPS staff January 4 School Committee Meeting: Superintendent's Budget Presentation January 10 (tentative) Town Manager Submittal of Preliminary Operating and Capital Budget to Board of Selectmen (White Book) January 13 Summit III:White Book January 18 Public hearing: School Committee Public Hearing and discussion of the Superintendent's Recommended FY 2023 Budget: Location:TBD January 24 Public Hearing: Superintendent's Recommended FY 2023 Budget: Location: Selectmen's Meeting Room February 8 School Committee FY 2023 budget discussions, consideration of community feedback on FY 2023 Operating Budget (including fees) and FY 2023-2027 Capital Budget Lexington Public Schools as of January 4, 2022 Budget Overview-7 FY 2023 Superintendent's Recommended Budget February 10 Summit IV(if needed) February 14 (tentative) Select Board vote to approve FY 2023 Recommended Operating Budget and FY 2023-2027 Capital Improvement Plan (CIP) February 21 (tentative) 2022 Annual Town Meeting School Committee Fiscal Year 2023 Recommended Operating Budget document finalized (TMMA) February 22 School Committee adopts FY 2023 Operating Budget(including fees)and FY 2023- 2027 Capital Budget March 7 (tentative) Distribution of FY 2023 Recommended Operating and Capital Budget to TMMA, Town Manager, Senior Management Team, Appropriation Committee, Capital Expenditures Committee, Select Board, School Committee, Central Office, and Principals March TBD Annual Town Meeting (Mondays and Wednesdays until completed;Town Meeting does not meet during April school vacation week) March TBD Budget presentation to Town Meeting by the Town Manager and Superintendent April25 Notification of budget approvals; Employee Action Forms sent to Human Resources June 1 School Operating Budget opens for entry of supply and services requisitions Approved by School Committee 912812027 Revenue Allocation Process The Town of Lexington has established a collaborative budget development process that is conducted through a series of budget summit meetings. These budget summit meetings begin in October and end in February. These meetings include the School Committee, the Select Board, the Appropriation Committee, and the Capital Expenditures Committee.Topics covered at these meetings include: Summit I: Financial Indicators; 5-Year Forecast; Initial Revenue Projection Summit II: FY 2023 Revenue Allocation Model Summit III: FY 2023 White Book Review Summit IV: FY 2023 Brown Book Preview The Revenue Allocation Model, first presented at Summit II on December 2, 2021, provides for a projected 4.4% increase over the School Department's FY 2022 budget, the detail of which is broken out in the table that follows: Lexington Public Schools as of January 4, 2022 Budget Overview-8 FY 2023 Superintendent's Recommended Budget FY 2023 Revenue Allocation Model 1$258,921 Projected FY 2023 Revenue Shared Municipal School (1) $ (123,377) $ - $ - $ (123,377) FY 2022 School Budget (2) $ (43,510) $ - $ (43,510) $ - FY 2022 Municipal Budget-Community Center Support (3) $ 778 $ - $ 278 $ 500 Remove One-time Funding Due to Pandemic (4) $ (3,506) $ (3,506) $ - $ - FY 2023 Minuteman (5) $ (8,159) $ (8,159) $ - $ - FY 2023 Contributory Retirement (6) $ (17) $ (17) $ - $ - FY 2023 Non-Contributory Retirement (7) $ (32,723) $ (32,723) $ - $ - FY 2023 Benefits (8) $ (200) $ (200) $ - $ - FY 2023 Unemployment (9) $ (625) $ (625) $ - $ - FY 2023 Workers'C o m p (10) $ (895) $ (895) $ - $ - FY 2023 Property and Liability Insurance (11) $ (200) $ (200) $ - $ - FY 2023 Uninsured Losses (12) $ (390) $ (390) $ - $ - FY 2023 Solar Production Payment (13) $ (8,543) $ (8,543) $ - $ - FY 2023 Debt Service (14) $ - $ - $ - $ - Pay Down Principal for Land Purchases (15) $ (750) $ (750) $ - $ - FY 2023 Reserve Fund (16) $ (12,642) $ (12,642) $ - $ - FY 2023 Facilities Department Budget (17) $ (44) $ (44) $ - $ - Facilities PIRs $ (500) $ - $ - Set-Aside for as yet to be identified needs $ (200) $ - $ - Unanticipated Current Fiscal Year Needs TBD $ - $ - Debt Service Mitigation $ (700) $ - $ - Transition Free Cash out of Operating Budget-3rd of 5 years $ (57) $ - $ - Tax Levy Dedicated to Capital Stabilization Fund (18) $ (16,848) $ (5,245) $ - $ - Capital Stabilization Fund $ (5,312) $ - $ - Cash Capital $ (1,930) $ - $ - OPEB $ (2,670) $ - $ - Street Improvement Program $ (220) $ - $ - Building Envelope Program $ (15) $ - $ - Senior Tax Work-Off Program (19) $ (251,651) $ (85,542) $ (43,232) $ (122,877) Base Budget-Used for Allocation 26.0% 74.0% Percentage-Municipal and School Only (20) $ 7,269 $ 1,892 $ 5,377 Incremental Revenue 4.4% 4.4% Percent of Current Budget Revenue Allocation History&Trends: Below is the growth factor approved during the last eight budget cycles: Revenue kHocation 9.00/ 8.00% „ i 6.90% .00% 6.00% 5.40% !':.00% . % 4.00% 3.00% 2..00% 1.00% 0.00% IF Y 2016 IF 20.17 FY 20.18 I Y 2019 I Y 2020 I Y 2021 I Y 2022 I Y 2023 Lexington Public Schools as of January 4, 2022 Budget Overview-9 FY 2023 Superintendent's Recommended Budget Recommended Budget and Summary of Significant Budget Changes FY 2023 Funding Sources FY FY 2022 2019 Actual FY 2020 Actual FY 2021Budget Budget Recommended Tax Levy $ 107,667,945 $ 113,222,275 $ 118,318,895 $ 122,633,481 $ 128,009,947 $ 5,376,466 4.38% Fees&Charges $ 443,500 $ 331,482 $ 88,500 $ 243,500 $ 244,500 $ 1,000 0.30% Special Eduction Stabilization Fund $ 500,000 $ - Total 1100 Lexington Public Schools $ 108,111,445 $ 113,553,757 $ 118,407,395 $ 123,376,981 $ 128,254,447 $ 5,377,466 4.36% FY 2023 FY 2022 Appropriation Summary FY 1 2020 Actual FY 2021 Budget Recommended Increase Increase Salary and Wages $ 90,271,520 $ 94,593,795 $ 96,807,462 $ 102,654,658 $ 106,450,152 $ 3,795,494 3.70% Expenses $ 16,832,878 $ 15,015,367 $ 18,464,904 $ 20,222,323 $ 21,804,295 $ 1,581,972 7.82% Total $ 107,104,398 $ 109,609,162 $ 115,272,366 $ 122,876,981 $ 128,254,447 $ 5,377,466 4.38% Special Eduction Stabilization Fund $ 500,000 Total 1100 Lexington Public Schools $ 107,104,398 $ 109,609,162 $ 115,272,366 $ 123,376,981 $ 128,254,447 $ 5,377,466 *Amounts shown are general fund only and does not reflect spending supported by Labbb Credit,Circuit Breaker Funds,Revolving Funds,or local/state/federal grant fund Transfer to Unclassified(Health,Medicare,Workers Comp) $0.00 0.00 FTE Total Recommended $128,254,447 $ 5,377,466 Unallocated from Revenue Allocation Model $ - The School Department was allocated a Revenue increase of $5,377,466 (4.36% increase) for FY 2023 through the Revenue Allocation Model adopted at Summit II. The School Department will not be requesting a $500,000 allocation out of the Special Education Stabilization Fund for FY 2023, as it had in the development of the FY 2022 budget. These funds should not be needed in FY 2022 due to sound fiscal management. For FY 2023 the salaries and wages line is increased by $3,795,494 (or 3.70%) to support existing position cost of living adjustment increases, lane changes, and step increases. Salaries and wages comprise 83.00% of the School Department budget. The expense line is recommended to increase by 1,581,972 (or 7.82%) over the FY 2022 appropriation. Negotiated Salary Increases The FY 2023 budget includes funding for estimated wage increases for all collective bargaining units and non-union positions, including both step increases and cost of living adjustments (COLA). The current status of collective bargaining agreements, corresponding expiration dates, and negotiated adjustments is listed below: Bargaining Unit Contract Term Negotiated Increases LEA: Unit A 09/01/2019—08/31/2022 Effective Sept. 1,2019: 2.25% Effective Sept. 1,2020: 2.25% Effective Sept. 1,2021: 3% LEA: Unit C 09/01/2018—08/31/2021 Pending; prior contract was 2%year to year LEA: Unit D 07/01/2019—06/30/2023 Effective July 1,2020:2.25% Lexington Public Schools as of January 4, 2022 Budget Overview-1 0 FY 2023 Superintendent's Recommended Budget Effective July 1,2021:2.5%; Effective July 1,2022:2.75% LEA:Tech 07/01/2021 —06/30/2024 Effective July 1,2021:2.25% Effective July 1,2022:2.5% Effective July 1,2023: 1.5%(with modifications to steps) ALA:Administrators 07/01/2019—06/30/2022 Effective Sept. 1,2019:2.25% Effective Sept. 1,2020:2.25% Effective Sept. 1,2021:3% Lexington Public Schools as of January 4, 2022 Budget Overview 11 FY 2023 Superintendent's Recommended Budget Enrollment Fluctuation and Changing Operational Conditions Due to the Pandemic report'sAt the time of this COVID-19 pandemic. In March 2020,conditions required LPS and other schools across the Commonwealth to switch to remote instruction for all ® year, for families who opted to continue with this learning model (referred to as the Remote Learning Academy or LPS implemented full-time remote learning a week in/week remote Hybrid learning model, and full-time in-person learning for our most vulnerable learners. As described in the LPS FY 2022 LPS Superintendent's Recommended Budget, this combination of learning models, along with the broader impact of the COVID-19 pandemic, affected staffing, increased expenses for supplies and materials, and affected other operations, such as bus transportation, food services, technology, and curriculum design and delivery. Shifting our focus to the 2021-2022 school year and beyond, distribution of Coronavirus vaccines is continuing.As of May people aged 12 and older who or study in Massachusetts were able to get vaccinated against r live, work, COVID®19. As of October , , 1% of this age group was fully On October , , operations, similar approval was granted for those ages 5 to 11. LPS also implemented a staff vaccination requirement(with approved religious or medical exemptions). While this is very much welcomed news and has allowed for a return to more typical school LPS continues to experience the impacts of the pandernic and are planning in a somewhat uncertain environment. Like many school systems across the Commonwealth, LPS experienced a significant drop in enrollment in FY In corresponding with the timing of the ® , , K to 12 enrollment declined by 278 students, a significant deviation from the prior trend. This decline has continued into 2020-2021 (-121 students K to 12 from the previous year). IIIII°iliii . l II IIII IIII a II IIIIG CIIIII iiir �,iiir iiiii iiiirn iiir iiiir iiii IIIIG IIII . °1I 2Illlw '000 0 12 4,000 161- i111 _ 1 3000 1 0 0 1000 . n . F 103 n ������pi i° ����h i., �����pi i° ���w �'ell i°�, �.., 'ell lu i°a i•,r ��i° � ����������� r n� � W ��'", n� I n��������� ����� .� ����.���d"" ����� ����. ���n I 03Q�r, 01 03����r ����0 r���U�4�������5 r)I���u��d����Of."? �r)IT�J�a�r Y��II�9 �r��m Q�r�m I r��m��2,r�m�'.3 r��m�� r�m,. r�m fa,r�m rr r�i r m�� r���z�i r �2 m r�2� �G Lexington Public Schools as of January 4, 2022 Budget Overview-1 2 FY 2023 Superintendent's Recommended Budget As with historical enrollments,it is critically important to note that enrollment changes continue to vary across grade levels. Variation in enrollment, as well as variation in staffing models, student schedules, programs, facilities and other operational ® ® must be taken into account while planning and can be more critical than changes in overall enrollment® While enrollment has declined at the elementary and middle school level during the last few years, enrollment has remained stable at the high school level (See Fig 2). Fig.2:How has LPS Enrollment Changed Over Time?Annual Enrollment by Grade Level 3 21600 1 Rlr - � "1500 161,-_ 12 1 0 0 0 0 r'ell Iu r)I I,m r 711 u 0 2 r Q. r u�,r^u 05 r 11110,6NI I r 71Wu 07 r 02 r'ell 04 r neu�m Q r 7IWa"I"m r 7iWa 12 r)1'm r Y �a�a r va��m es r va m�u� i i r e,m,;r em112'...III r��vmr�1 r I a 2.d �G The majority of the decline from the last two years comes from the elementary level (-317 K to 5 students out of- 399 total)and occurred in FY 2021 ®278 students FY 2020 to FY , enrollment had been declining prior to the pandemic and was previously projected to continue to decline slightly until leveling out or beginning to increase again around the decline that occurred during FY ° However, building's2021 and again in FY 2022 was much larger than expected. In contrast, high school enrollment has remained relatively stable during this time and continues to be well over the October 850).Current high school enrollment would need to decline ®2021 with spaces designed for a capacity of , communities.by approximately 425 students for the core spaces to be within the planned operating capacity. In 2020-2021 a portion of the decline in elementary enrollment was the consequence of lower than typical kindergarten enrollments (See Table 3), a similar pattern observed in other As of October ® , Lexington enrolled 309 kindergarten students (compared to 382 to 414 students during the previous years). Although K enrollment had been declining prior to this year, the decline of 73 students in kindergarten was much sharper than recently experienced. This year's K enrollment (343) is higher than 2020-2021, but is still lower than pre-pandemic levels. As larger cohorts graduate from the system and these smaller than typical cohorts replace them,the net impact is an overall decline in enrollment. Lexington Public Schools as of January 4, 2022 Budget Overview-1 3 FY 2023 Superintendent's Recommended Budget Table 3:How does Enrollment Vary by Grade?(FY 2019 to FY 2022) 1 year 1 . 1 1 • 19 1 1 1 1 •- K 414 412 401 382 309 343 34 1 493 493 467 453 406 364 -44 2 503 526 509 507 460 441 -39 3 556 535 552 536 507 494 -13 4 577 590 560 563 532 519 -13 5 523 594 605 576 554 541 -13 6 606 566 619 615 567 552 -15 7 596 630 574 625 601 591 -10 6 537 615 640 566 625 605 -20 9 552 530 596 607 550 576 26 10 555 576 542 591 599 547 -52 11 557 554 572 526 562 563 1 12 51 552 551 551 530 567 37 K- 5 3066 3150 3094 3019 2790 2702 -88 6 - 8 1743 1813 1833 1828 1793 1748 -45 9 - 12 2185 2212 2263 2275 2261 2273 12 K- 12 6994 7175 7190 7122 6844 6723 -121 Prior to the pandemic, beginning with transition from 6th to 9th grade, it had been typical to have some decline in cohort size as cohorts reached the high school grades. This is due to the combined effect of more students transferring to other schools (see Table 4 for further detail) and also fewer new students entering the system than in other grades. Curing the last two years there has been an increase in students enrolled in other grades transferring from LPS. Last year's review of enrollment data from October 1, 2020 found an increase in the number of students transferring to other public schools in Massachusetts,transferring to private schools in Massachusetts, transferring to schools out of state or switching to homeschoolin (See Table 4).The largest increase was in the number transferring to in-state private schools (an increase of 112 students from the prior year).Transfers to an out-of-state school or transfers to an in-state public school are more likely to coincide with a residential move out of the Town of Lexington. Private school transfers could also include a residential move, but not always. A review of transfer reasons from October 2021 (FY 2022) finds a similar level of students transferring to other in- state public schools as last year(FY 2020- 50 students; FY 2021: 93 students; FY 2022-90 students), both higher than pre-pandemic levels.The number of students transferring to in-state private schools is lower than last year, but still significantly higher than pre-pandemic levels (FY 2020-45 students FY 2021- 157 students, FY 2022; 135 students,), Lexington Public Schools as of January 4, 2022 Budget Overview 14 FY 2023 Superintendent's Recommended Budget Finally,the number of students transferring to schools out-of-state has continued to increase(FY 2020- 104 students FY 2021- 136 students, FY 2022: 150 students). Table 4:LPS Transfer Reasons:October FY 2020 to FY 2022 Transferred—Out-of- Transferred Transferred State Transferred—Home- Combined Transfer In state public In state private (public or private) school Reasons ...........................................................I....................... ................................. ............................ ........................... FY20 FY21 FY22 FY20 FY21 FY22 FY20 FY27 FY22 FY20 FY21 FY22 FY20 FY21 FY22 ............................. ..... ....... K 3 5 5 0 7 0 3 5 9 0 0 0 6 17 14 1 2 11 5 2 11 6 5 5 7 0 5 2 9 32 20 ......................................................................................................... ............................................. ......................................................................................................... ............................................................. ......................................................................................................... ............... ............................................. ......... 2 4 3 9 1 10 4 11 12 12 0 2 2 16 27 27 3 3 9 13 2 17 5 4 8 15 0 1 2 9 35 35 4 2 10 5 2 12 11 4 12 11 1 4 1 9 38 28 5 5 6 5 1 10 13 11 20 6 0 0 0 17 36 24 ......................................................................................................... ............................................. ......................................................................................................... ............................................................. ......................................................................................................... ............... ......... 6 6 3 6 6 20 19 10 13 22 0 0 0 22 36 47......... 7 6 10 6 2 13 6 5 18 13 0 2 L 1 13 43 26 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. ....................................................................................................................................................................................................................................8 3 22 22 3 21 40 6 13 9 0 0 0 12 56 71 9 8 5 6 14 14 13 19 16 19 0 0 0 41 35 38 10 1 5 3 8 10 11 13 7 12 0 1 0 22 23 26......... 11 2 3 4 3 8 4 7 6 13 0 0 0 12 17 21 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 72 5 1 1 1 4 3 6 1 2 0 0 0 12 6 6 Total 50 93 go 45 157 135 104 136 150 1 11 8 200 401 383 ........... ............................................................................................ ....................................................................................................... (Source: LPS SIMS, Grade is the student's grade as of the October reporting period) Among those who continued to reside in Lexington, this was consistent with information gleaned from our.School Attendling Children data,which showed a small decrease in the percent of school aged children residing in Lexington enrolled in a Lexington public school. For the last ten years,just under 90%of Lexington children attend one of the local public schools, accounting for the majority of school aged children who reside in Lexington (Table 5). During the most recent year of complete data (2020-2021),this proportion decreased slightly to 86.8%. It appears a greater number of Lexington families opted for homeschool (0.3% in 2019-2020 to 0.7%in 2020-2021) or enrolled in an in- state private or parochial school (8.7% in 2019-2020 to 10% in 2020-2021). Lexington Public Schools as of January 4, 2022 Budget Overview-1 5 FY 2023 Superintendent's Recommended Budget Table 5:How Many Lexington Children Attend a Lexington Public School(K-12)? Voc. Out-of- In State Out-of- State Tech. District Private Private& Regional Collab. Charter Public Home & Parochial Parochial Year LPS (K-12)* % LPS Schools Schools Schools Schools Schooled Schools Schools Total 202 1 6624 86.8 70 40 5 29 54 762 46 7630 2019,20 70177 88.8 62 48 1 20 26 692 41 796 7 201& "l 9 6986 89.3 54 4 7 2 22 2 7 653 29 7820 2 9.4 51 41 2 '19 25 6 71 23 7814 20% ']7 68110 88.9 49 3 9 '1 23 2 65 7 2015,16 66"17 88.6 4 ' 2 28 25 6 78 38 74 70 2014 15 662 1 89.,"1 40 38 2 15 3 7 653 2 7 7433 201 3 14 6,384 88.4 44 34 2 18 39 6 74 29 7224 2, 21 68"1 33 7219 201 Z "I 3 63 6�!113 88.1 53 3 1`3) 2011 ,12 6545 88.4 53 29 2 19 26 706 28 7408 201 G 1"l 6082 8173 58 24 0 18 35 715 32 6964 2009 10 60 11 5 1 7 8 655 2 7 6 75 7 (SOURCE- I PS Sdhool Atteiir-i&ng Chil ire iir-i IRepoiir­t) *The count-,for local public,schools included in this chart does not-,include pn-.-?,schoo1 students� state wards, foster care students, ho rneless students,or students attendi n g part tirne('.)r evenin g classes. It-,at-s o &�)es'not include studentS fom one, city or town, even if they are enrolled in our school system (e.g ME7 CO students). Future LPS Enrollment Each year the district reviews new student enrollment based on October 1 and produces updated enrollment projections. These projections are offered as a planning tool, but not a definitive prediction of future enrollment. Projections are built on the assumption that historical data and enrollment patterns can offer clues about the future. However, if new variables not present or accounted for in historical data are introduced (i.e. a global pandemic) that have an impact on enrollment, enrollment projections based on this data are unlikely to hold. About LPS Projections: For the purposes of this budget, a version of the Cohort Survival Method was used,which is one of multiple models the district runs each year. In this version, future kindergarten enrollments are based on a non-linear regression that incorporates 40 years of historical kindergarten enrollments. Average grade-to-grade progression rates are then applied to the rest of the grades. See LPS Annual Review of Enrollment for more information. Lexington Public Schools as of January 4, 2022 Budget Overview-1 6 FY 2023 Superintendent's Recommended Budget Projections also include 90% confidence intervals, reflecting the inherent uncertainty associated with projections.Correct interpretation of intervals is that there is a 90%chance that the confidence interval contains the true value of future enrollment. It is recommended that plans based on projections consider this confidence interval and incorporate appropriate flexibility. LPS will continue to monitor enrollment very closely and strongly encourage those engaged in planning that considers multiple possible future scenarios when possible. elementary,Updated enrollment projections and confidence intervals are summarized in Table 6. District-wide, Lexington's elementary enrollment is projected to decrease over the next three years. Two primary factors impacting future growth at this level are the size of the incoming kindergarten classes and the size of the outgoing upper elementary cohorts. The recent smaller size of kindergarten classes combined with comparatively larger elementary classes moving to middle school, even with continued cohort growth through projections. Although the overall elementary projections for the next three years show an overall decrease, growth in enrollment can and will likely continue to vary across elementary schools and should be factored into decisions about staffing and resource allocation. Overall middle school enrollment is also projected to decline into FY 2024 results in lower elementary school cohorts (currently 552, 591 & 605 in grades 6-8) are projected to be replaced by slightly smaller cohorts moving up from elementary in the next few years (e.g. in FY 2025, cohorts in grades 6-8 are projected to be about and then level out the following year. Similar to patterns expected at the elementary, the larger outgoing middle levels,564 and 585).The overall result is a projected decline over the next three years. The updated forecast for the high school level suggests enrollment will continue at current with enrollments around 2,275 for the next three years. Table 6: What Is The LPS's Forecasted Enrollment? Projected K® 5 3150 3094 3019 2790 2702 2637 2570 2497 +/®90 +/®130 +/®170 6to 8 1813 1833 1828 1793 1748 1728 1701 1693 +/®50 +/®5 5 +/®60 9 -12 2212 2263 2275 2261 2273 2272 2264 2275 +/®55 +/®60 +/®65 Lexington Public Schools as of January 4, 2022 Budget Overview-1 7 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Program: Education 1200 Minuteman Regional High ton, MA School Town of Lexin9 Budget Overview: The Regional High School subprogram budget is for the assessment levied by the Minuteman Regional Vocational Technical School District to support the operations of the School. Minuteman is a regional high school, located in Lexington and Lincoln, which provides technical and academic education for students in grades 9-12 from the Minuteman district, which includes 9 towns as of July 1, 2020, as well as out-of-district students. Minuteman Tech's programs include courses in Biotechnology, Environmental Science, Multi-media Engineering, Design and Visual Communication, Engineering and Robotics Automation, Cosmetology, Early Education and Teaching, Carpentry, Culinary Arts and Hospitality, Plumbing, Electrical, Health Occupations, Horticulture, Programming and Web Development, Automotive Technology, Welding and Metal Fabrication, Advanced manufacturing courses and a new Animal Science program, as well as four-year academic and college preparatory programs. In addition, adult students can pursue a variety of continuing education programs at Minuteman. Lexington's historical enrollment at Minuteman is shown in the table below as of October 1st of each year, the date that enrollments from school districts throughout the Commonwealth are reported to the Massachusetts Department of Elementary and Secondary Education. 10/1/2016 10/1/2017 10/1/2018 10/1/2019 10/1/2020 10/1/2021 High School Students 54 53.5 52 62 71 68 Post Graduate Students* 1 1 1 4 — — *Beginning in FY2021,Minuteman began offering Minuteman Technical Institute(MTI)for post-secondary students. MTI students pay tuition directly to Minuteman; it had previously been included in the assessment. Two Lexington residents are enrolled in MTI in FY2022. Appropriated/Authorized Staffing: No Town staff are charged to this budget. Budget Recommendations The FY2023 recommended budget for the Minuteman Regional High School assessment is $3,223,898, an increase $93,,860 or 3.00% from the FY2022 budget. This is a preliminary figure, as the district is still developing its FY2023 budget, which will be presented to the Minuteman School Committee on January 11, 2022. Most of the increase is from debt service, much of which is from the new school building, which opened in September 2019. Overall, the assessment incorporates $1.,017,152 in debt service, an increase of $89,260 or 9.6%. Since all debt for the new building has now been issued, Minuteman projects that future debt requirements will gradually reduce as debt is paid down. The annual assessment is broken out as follows - Category FY2020 FY2021 FY2022 FY2023 $ Change %Change Minimum Required Contribution $ 799,005 $11057,954 $ 1,156,993 $ 1,158,939 $ 1,946 0.2% Transportation Assessment $ 86,714 $ 83,516 $ 109,594 $ 78,524 $ (31,070) (28.4)% Remaining Operating Assessment $ 962,102 $1,011,769 $ 935,559 $ 969,283 $ 33,724 3.6% Capital/Debt Service $ 618,510 $ 709,909 $ 927,892 $ 1,017,152 $ 89,260 9.6% Post-Graduate $ 31800 $ — $ — —% Total Assessment 1$2/470/131 $2,863,147 j$3,1301038 $3,223,898 $ 93,860 j 3.0% *Numbers may not add due to rounding. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 III-18 Program: Education 1200 Minuteman Regional High ton, MA School Town of Lexin9 Budget Summary: Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 2,470,131 $ 2,863,147 $ 3,1301038 $ 3,223,898 $ — $ 31223,898 $ 93,860 3.00% Total // Minuteman r 1 rr •• rr / / • rr ••• rr rr ••• rr • ••1 3.00% Appropriation FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ — $ — $ — $ — is - $ - $ - -% Expenses $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 31223,898 $ 93,860 3.00% Total 1200Minutemanr 1 r 2,863,147 r 3,130,038 r • • r r • • r ••1 3.00% Level-Service FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Requests Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 1200 Minuteman $ 21470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00% Total // Minutemanrr 1 rr 863,147 $ 130,038 rr ••• rr rr ••• rr • ••/ 3.00% Object Code FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ — $ — $ — $ — $ — $ — $ — —% Overtime $ — $ — $ — $ — $ — $ — $ — —% Compensation — $ — $ — $ — $ — $ — $ — —% Contractual Services $ 2,470,131 $ 2,863,147 $ 3,130,038 $3,223,898 $ — $ 3,223,898 $ 93,860 3.00% Utilities $ — $ — $ — $ — $ — $ — $ — —% Supplies $ — $ — $ — $ — $ — $ — $ — —% Small Capital $ — $ — $ — $ — $ — $ — $ — —% Expenses $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 31223,898 $ 93,860 3.00% Total // Minutemanrr 1 rr 2,,863,147 rr 130,038 rr ••• rr rr ••• rr • ••/ 3.00% FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 III-19 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Section IV: Program 2000m. Shared Expenses This section includes detailed information about the FY2023 Operating Budget & Financing Plan for shared expenses. It includes: • 2100 Employee Benefits IV-3 • 2200 Property & Liability Insurance IV-8 • 2300 Solar Producer Payments IV-10 • 2400 Debt Service IV-12 • 2500 Reserve Fund IV-14 • 2600 Public Facilities IV-17 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IV-1 This Page Intentionally Left Blank. � 00 > \ ,\ /Iro : «/ NMI,\\» : r % \ y Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Mission: To provide and manage a comprehensive benefits program for Town and School employees and retirees. Budget Overview: Included in the Employee Benefits and Insurance program are costs for the Town's pension assessment, workers'compensation, unemployment insurance, health, dental and life insurance benefits and the Medicare tax. Employee Benefits is comprised of the following: • Contributory Retirement Assessment: The assessment of the Lexington Contributory Retirement System levied to the Town to finance a portion of retirement benefits of Town and non-teaching School employees. This assessment is issued pursuant to Massachusetts General Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the Lexington Contributory Retirement System. In addition to this assessment, employee contributions - ranging from 5% to 11% depending on date of hire - provide the majority of pension system funding. • Non-Contributory Retirement: The cost of benefits for employees who retired prior to the creation of the Lexington Contributory Retirement System. • Employee/Retiree Benefits: The Town's annual contribution for health, dental and life insurance for active Municipal and School Department employees and retirees, and the Town"s 1.45% share of Medicare tax for all employees hired after 1986. • Unemployment Compensation: The cost of unemployment payments for eligible employees separated from Municipal or School Department employment. The Town self-insures for this expense. • Workers'Compensation: The medical costs incurred by Municipal and School employees injured on the job, and medical costs of former public safety employees who retired on accidental disability. The Town largely self-insures for this expense, but purchases estop loss" insurance for extraordinary work-related medical claims. The premiums for that insurance are captured in the Workers'Compensation budget. Authorized/Appropriated Staffing: Staff support is provided through the Town Manager's Office, Human Resources and the Finance Department. Portions of the salaries of four employees are charged to the General Fund health insurance budget. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-3 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Employee Benefits and Insurance budget is $41,,891,,886. This is a $1,,997,463 or 5.01% increase from the FY2022 budget. The recommended budget includes the benefits costs (health, dental, life, Medicare and workers'compensation) for all municipal and school staff and retirees as of November 1, 2021. Changes Include: 1. A $741,750, or 10.00% increase in Contributory Retirement based on a revised funding schedule based on the January 1, 2021 actuarial valuation of the Lexington Retirement System. Of that amount, $400,000 is funded from Free Cash, which is the same level of Free Cash funding as in FY2022. The revised schedule would result in full funding of the system's unfunded liability by 2030, given the current actuarial assumptions. 2. A $450 or 2.76% increase in Non-Contributory Retirement costs for employees receiving pensions awarded prior to the creation of the Contributory Retirement system. 3. A $72,524 or 3.66% increase in the Town's contribution for the Medicare Tax based on FY2021 actual costs, projected FY2022 and FY2023 salaries and wages, new municipal positions, and historical rates of increase in this item. 4. A $1,284,346 or 4.54% increase in health insurance costs (General Fund). The FY2023 budget is based on an increase of 5.0% in health insurance premiums across all plans at November 2021 enrollment levels, and the projected addition of eighty (80) subscribers (new enrollees to health coverage, either from new retirees, active employees electing to begin or resume coverage, and active employees switching from individual to family plans). The recommended budget includes benefits for a newly benefited position at the Department of Public Facilities. 5. A $15,785 or 1.44% increase in dental insurance costs (General Fund) based on the anticipated level-funding of premium rates for FY2023, updated to reflect November 2021 enrollment levels and a newly benefited position at the Department of Public Facilities. 6. No increase in life insurance costs based on projected enrollments. 7. Level-funding of unemployment insurance based on the revised budget of$200,000, which reflects recent claim activity. 8. A $(125,000) or (16.67)% decrease in workers'compensation costs to a total of$625,000. As of June 30, 2021, this continuing appropriation account had a total balance of$2,455,662. In light of the fund balance, staff recommend a gradual reduction in the appropriation through FY2026, with a goal of maintaining a fund balance of$2 million. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-4 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $33,802,865 $351228,913 $ 38,737,210 $40,513,650 $ 201331 $ 40,533,981 $1,796,771 4.64% Transfers from Enterprise Funds to General Fund(Indirects) $ 708,643 $ 762,237 $ 6111775 $ 805,256 $ - $ 805,256 $ 193,481 31.63% P h for Updated Pension Schedule $ - $ - $ 400,00E $ 400,000 $ - $ 400,000 $ - -% ess Special Revenue Fund $ 4,976 $ 5,25E $ 5,575 $ 5,178 $ -Is 5,178 $ (397) -7.12% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary(General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 80,546 $ 103,959 1$ 115,083 $ 121,047 is - $ 121,047 $ 5,964 5.18% Expenses $34,435,938 $35,892,44E $ 39,639,477 $41,603,037 $ 20,331 $ 41,6231368 $1,983,891 1 5.00% Total 11 Employee Benefits $34,516f484 • I;I $35,996,400 $ 39f754,560 I •1 $41,724,084 I1;I $ 20,331 $ 41f7441415 $ ••• • 5.01% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Level-Service Requests(General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 2110 Contributory Retirement $ 6,334,436 $ 6,679,199 $ 7/417/500 $ 8,159,250 $ - $ 8/159/250 $ 741,750 10.00% Total 2120 Non-Contributory Retirement 15 487 15,907 16 327 16f 777 16,777 450 2.76% Subtotal-Retirement $ 6,349,923 $ 6,695,106 $ 7,433,827 $ 8,176,027 $ - $ 8,176,027 $ 742,200 9.98% Total 2130 Medicare $ 1,851,593 $ 1,907,961 $ 1,982,127 $ 2,051,574 $ 3,077 $ 2,054,651 $ 72,524 3.66% Total 2130 Health Insurance $24,133,417 $25,448,028 $ 28,270,148 $29,537,763 $ 16,731 $ 29/554/494 $1,284,346 4.54% Total 2130 Dental Insurance $ 1,072,635 $ 985,610 $ 1,093,458 $ 11108,720 $ 523 $ 111091243 $ 15,785 1.44% Total 2130 Life Insurance $ 21,571 $ 20,384 $ 25,000 $ 25,00E $ - $ 25,000 $ - - Subtotal-Health/Life Benefits $27,079,216 $28,361,983 $ 31,370,733 $32,723,057 $ 20,331 $ 32,743,388 $1,372,655 4.38016 Total 2140 Unemployment $ 200,000 $ 64,311 $ 200,000 $ 200,000 $ - $ 200,000 $ - -% Total 2150 Workers Compensation* $ 887 346 $ 875,000 $ 750 000 $ 625 000 $ - $ 625 000 $ 125 000 -16.67% Subtotal-Other Employee Benefits $ 1,087,346 $ 939,311 $ 950,00E $ 825,00E $ - $ 825,00E $ (125,000) -13.16% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary(General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ - $ 121,047 $ 5,964 5.18% Overtime $ - $ - $ - $ - $ - $ - - Personal Services $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ - $ 121,047 $ 5,964 5.18% Contractual Services $34,435,938 $35,892,440 $ 39,639,477 $41,603,037 $ 20,331 $ 41,623,368 $1,983,891 5.00% Utilities $ - $ - $ - $ - $ - $ - $ - - Supplies $ - $ - $ - $ - $ - $ - $ - - Small Capital $ - $ - $ - $ - $ - $ - $ - - Expenses $34,435,938 $35,892,440 $ 39,639,477 $41,603,037 $ 20,331 $ 41,623,368 $1,983,891 5.00% Total 11 Employee • .;. ..• .11 . 1 4117441415 $1,989,8551 % Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Directed Funding(Revolving Funds) $ 119,250 $ 133,586 $ 139,863 $ 147,471 $ - $ 1471471 $ 7,608 5.44% Total11 Employee1 $ 133,586 •• .18 *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Level-Service Requests(Revolving Funds) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 2130 Health Insurance $ 117,343 $ 129,199 $ 135,729 $ 143,337 $ 143,337 $ 7,608 5.61% Total 2130 Dental Insurance $ 1,908 $ 4,387 $ 41134 $ 4,134 1 Is 41134 $ -I -% Budget Summary - All Funds FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 80,546 $ 103,959 $ 1151083 $ 121,047 $ - $ 1211047 $ 5,964 5.18% Expenses $34,555,188 $36,026,026 1$ 39,779,34E 1$41,750,508 1$ 20,331 $ 41,770,839 $1,9911499 5.01% Total . .. 39,894,423 20,331 :' ::. 1,997,463 1 % FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-5 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Focus on: Health Benefits— Line Item 2130 While the cost of health insurance continues to be a concern for the Town of Lexington, as is the case with all public and private organizations in this region and across the country, the Town was successful in negotiating with the Employee Health Insurance Coalition to join the State's Group Insurance Commission (GIC) health insurance program, which has helped to slow the growth of this large cost driver. The Town has an agreement with the Public Employees Committee (PEC) to remain in the GIC through June 30, 2022, and will begin bargaining for a successor agreement this spring. The table below displays an approximate distribution of health insurance costs for Municipal and School employees and Retirees. Table 1: Health Insurance Budget: FY2018 - FY2023 Increase FY2018 FY2019 FY2020 FY2021 Budgeted Projected FY2022 to Actual Actual Actual Actual FY2022 FY2023 FY2023 Town $ 3,445,544 $ 3,636,336 $ 3,903,453 $ 4,242,098 $ 4,874,424 $ 5,059,791 3.80% School $11,232,098 $12,141,910 $13,170,788 $13,965,697 $15,502,288 $16,244,427 4.79% Retirees $ 6,790,042 $ 6,725,482 $ 6,980,911 $ 7,165,298 $ 7,815,172 $ 8,175,329 4.61% Total $21,467,685 $22,503,728 $24,055,153 $25,373,093 $28,191,883 $29,479,547 4.57% Mitigation Fund(2) $ 300,000 --- --- --- --- --- --- Medicar3 Penalty )Part B $ 88,628 $ 82,241 $ 78,264 $ 74,935 $ 78,264 $ 74,935 (4.25)% Net Budget Amount $21,856,313 $22,585,970 $24,133,417 $25,448,028 $28,270,147 $29,554,481 4.54% (1)Portion of salaries attributable to health insurance administration is inclusive in these figures. (2)Payment made to the Public Employee Committee(PEC)HRA Mitigation Fund to offset increasing co-pays and deductibles. (3)Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IV-6 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA The table below shows the number of employees and retirees enrolled in the Town's health insurance program. Table 2: Health Insurance Enrollments FY2022 FY2023 Budget Budget Based on Actual Subscribers, plus Additional Projected Lives Actual Subscribers shown below Nov. 2017 Nov. 2018 Nov. 2019 Nov. 2020 Nov. 2021 Subscribers (FY2018) (FY2019) (FY2020) (FY2021) (FY2022) Municipal Individual 81 96 107 98 110 Family 176 164 168 171 172 subtotal 257 260 275 269 282 School Individual 336 356 350 358 376 Family 502 536 561 555 536 subtotal 838 892 911 913 912 Retirees 11269 11289 11307 11302 11338 subtotal 21364 21441 21493 21484 21532 Additional projected lives for budget purposes Position Vacancies Municipal 18 9 School 13 26 subtotal 31 35 Estimated Open Enrollment/ Qualifying Events(2) Individual 9 9 Family 27 27 Retirees 44 44 subtotal 80 80 total 2,364 21441 2,493 2,595 2,647 New Positions School(3) 0 0 Municipal (3) 2 0 Facilities Dept. 0 1 subtotal 2 1 Estimated Deduction in Subscribers Retirees total 2,364 2,441 2,493 2,563 2,614 (1)The subscriber counts above do not include COBRA subscribers, but include employees whose salaries and benefits are funded either fully or partially from non-General Fund sources. (2)The projection shown under open enrollment/qualifying events is based on an assumption of current employees losing coverage on their spouse's plans,and changes in marital status or dependent status. (3)Based on the budgets as recommended by the Superintendent and Town Manager and assumes that each full- time equivalent will subscribe to Town's insurance. The cost is estimated at a composite rate based on school and municipal personnel enrollment. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-7 Program: Shared Expenses 2200 Property & Liability Insurance Town of Lexington, MA Mission: To provide and manage a comprehensive property and liability management program for all property and equipment in the Town. Budget Overview: The property and liability management program consists of the following elements: • Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town against property loss and damage; (2) insure the Town's vehicles; and (3) cover the Town against liability claims. • Uninsured Losses: A continuing balance account for uninsured property losses, settlements and deductibles contained in various insurance policies. Authorized/Appropriated Staffing: A portion of the Deputy Town Manager's salary is charged to this line-item in recognition of the ongoing support provided. Budget Recommendations: The FY2023 overall recommendation for Property and Liability Insurance is $1,095,,000, which is a level-funded from the FY2022 appropriation. 1. Property and liability insurance is increasing by $50,000 or 5.92%. In FY2022, the appropriation was level-funded due to savings realized from a new procurement. Premium increases of approximately 5% were used to project the FY2023 funding level. 2. A $50,000 decrease in the budget for uninsured losses. The balance in this continuing balance account as of June 30, 2021, is $1,563,470. In light of the fund balance, staff recommend a gradual reduction in the appropriation, with a goal of maintaining a fund balance of$1 million. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IV-8 Program: Shared Expenses 2200 Property & Liability Insurance Town of Lexington, MA Budget Summary Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase I Increase Tax Levy $1,022,643 $1,008,200 $ 1,069,961 $1,064,863 $ - $ 1,064,863 $ (5,098) (0.48)% Transfers from Enterprise Funds o] to General Fund(Indirects) $ 32,113 $ 33,096 $ 25,039 $ 30,137 $ - $ 30,137 $ 5,098 20.36 1 /// 1 / Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ - $ 37,806 $ 1,468 4.04 Expenses 1$1f019f666 $1,004,261 $ 1,058,662 $1,057,194 $ - $ 1,057,194 $ (1,468) (0.14)% 1 Level-Service Requests FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2210 Property&Liability Insurance $ 804,756 $ 791,296 $ 845,000 $ 895,000 $ - $ 895,000 $ 50,000 5.92 % Total 2220 Uninsured Losses $ 250,000 $ 250,000 $ 250,000 $ 200,000 $ - $ 2001000 $ (501000) (20.00) Insurance Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ - $ 37,806 $ 1,468 4.04 % Overtime $ - $ - $ - $ - $ - $ - $ - - Compensation $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ - $ 37,806 $ 11468 4.04 % Contractual Services $1,019,666 $1,004,261 $ 1,058,662 $1,057,194 $ - $ 1,057,194 $ (1,468) (0.14)% Utilities $ - $ - $ - $ - $ - $ - $ - - Supplies $ - $ - $ - $ - $ - $ - $ - - Small Capital $ - $ - $ - $ - $ - $ - $ - - Expenses $1,019,666 $1,004,261 $ 1,058,662 $1,057,194 $ - $ 11057,194 $ (11 468) (0.14)% Insurance FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IV-9 Program: Shared Expenses 2300 Solar Producer Payments Town of Lexington, MA Mission: To provide obligated payments for the installation and operating costs of the solar array at the Hartwell Avenue Compost Facility. Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility, Eversource elected to reimburse the Town for the solar power generated via monthly payments, rather than issue a credit on the Town's electric bills. For the rooftop solar panels on Town and School buildings, that energy is credited in the monthly bill, thereby reducing utility costs at the Department of Public Facilities. As a means of separately tracking the Hartwell Avenue arrangement, this budget division reflects: • Net Metering Credits: The revenues received from Eversource in return for solar power generated at Hartwell Avenue. Any excess revenues are deposited into the General Fund. • Solar Producer Payments: The annual amount paid to Syncarpha, the current owner of the solar panels, for the cost of construction and operating costs. Authorized/Appropriated Staffing: No direct staff is charged to this line-item. Staff support is provided through the Public Facilities, Town Manager and Finance departments. Budget Recommendations: The FY2023 overall recommendation for Solar Producer Payments is $390,000, which is level-funded from the FY2022 appropriation. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-10 Program: Shared Expenses 2300 Solar Producer Payments Town of Lexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $(306,475) $(306,604) $ (280,000) $ (280,000) $ - $ (280,000) $ - - % Net-Metering Credits $ 691,986 $ 674,298 $ 670,000 $ 670,000 1$ - $ 670,000 $ - - % Payments Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ - $ 390,000 Is -I - Payments Level-Service Requests FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2300 Solar Producer Payments $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ - $ 390,000 $ - - 0Total11 Solar Producer . ... 91 111 91 111 91 111 Payments FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ - $ - $ - $ - $ - $ - $ - - % Overtime $ - $ - $ - $ - $ - $ - $ - - % Compensation $ - $ - $ - $ - $ - $ - $ - - % Contractual Services $ - $ - $ - $ - $ - $ - $ - - % Utilities $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ - $ 390,000 $ - - % Supplies $ - $ - $ - $ - $ - $ - $ - - % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ - $ 390,000 $ - - Payments Summary of Townwide Solar Credits and Expenses FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 Actual Actual" Actual Actual Actual Estimate Projection Rooftop Solar Bill Credits $ 279,665 $ 303,696 $ 333,329 $ 326,421 $ 308,738 $ 291,500 $ 291,500 Rooftop PILOT* $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Rooftop Solar Payments $ (162,343) $ (157,038) $ (159,033) $ (173,254) $ (164,249) $ (165,000) $ (165,000) Net Revenue subtotal $ 147,322 $ 176,658 $ 204,296 $ 183,167 $ 174,489 $ 156,500 $ 156,500 Hartwell Solar Revenue $ 647,232 $ 720 f493 $ 691,986 $ 674,298 $ 670,000 $ 670,000 Hartwell PILOT* $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 Hartwell Annual Lease $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 Hartwell Solar Payments $ (355,257) $ (351,839) $ (385,512) $ (367,694) $ (390,000) $ (390,000) Net Revenue subtotal $ - $ 348,375 $ 425,054 $ 362,875 $ 363,004 $ 336,400 $ 3361400 Total Net Revenue $ 147,322 $ 525,033 $ 629,350 $ 546,042 $ 537,493 $ 492,900 $ 492,900 *Per MA DOR,solar PILOTs(Payments in Lieu of Taxes)are deposited as Personal Property taxes rather than under a PILOT category of revenue. **FY2018 costs/revenue for Hartwell are not representative of a full year of operations. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-11 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA Mission: To manage the issuance of Town debt in a manner which protects assets that are required to deliver town services and yet limits large increases or decreases in annual debt service. Budget Overview: Debt service includes General Fund principal and interest payments for levy- supported (non-exempt) debt, both authorized by Town Meeting, as well as for capital projects being proposed to the 2022 Annual Town Meeting. Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget element 3420; and debt service for Water and Sewer Enterprise projects is shown in the DPW Budget under elements 3610 and 3710, respectively. Debt Service voted to be exempt from Proposition 21/2, while not appropriated by Town Meeting, is presented for informational purposes. Authorized/Appropriated Staffing: There is no direct staff charged to this line-item. Staff support for managing debt service is provided through the Town Manager and Finance departments. Budget Recommendations: Total gross within-levy and Exempt debt service (before mitigation) is decreasing by $(2,756,232),, or (10.15)% compared to FY2022. Within-Levy debt service of$8,341,580 is decreasing by $(2fO55,532)f or (19.77)% primarily due to the bond anticipation notes issued for the land purchases on Pelham Road and Bedford Street being retired in FY2022. The Town's target increase for net within-levy debt service is 5% per year, and any amount over that is recommended to be mitigated with a transfer from the Capital Stabilization Fund. For FY2023, net within-levy debt is $8,325,455, an increase of$300,550 or 3.75% from FY2022 budgeted amounts; therefore, a transfer from the Capital Stabilization fund is not needed to mitigate within-levy debt service in FY2023. Transfers may be needed in future years to mitigate within levy debt service related to the Hartwell Avenue street improvements, or other significant capital projects that may arise. FY2022 gross exempt debt service as reported on the FY2022 Tax Rate Recap $16,747,991, which was mitigated via a $2,800,000 transfer from the Capital Stabilization Fund. FY2023 gross exempt debt service is projected at $16,,047,291, a decrease of $(700,700), or (4.18)% compared to FY2022 gross exempt debt service. FY2023 exempt debt service continues to be driven by the excluded debt projects approved by the voters in December 2017 —the Fire Station Replacement, Hastings Elementary School Replacement and the new Lexington Children's Place (LCP) building. To mitigate the impact of this increase on Lexington taxpayers, it is proposed that $800,000 of Capital Stabilization Funds be appropriated to offset exempt debt service in FY2023. It is notable that the authorized debt for the capital projects noted above was mostly issued as of June 30, 2020, and exempt debt service for these projects peaked in FY2021. The Police Station reconstruction is proposed for the 2022 Annual Town Meeting and a debt exclusion vote is expected to follow in June 2022. If approved, gross exempt debt service will increase over the next 2-3 years. Despite this increase, significant draw-downs from the Capital Stabilization Fund are not expected for this project as the Police Station debt will be partly offset by older exempt debt that will be retired over the same period. The FY2023 proposed capital projects are described in greater detail in Section XI: Capital Investment in this Town Manager's Preliminary Recommended Budget and Financing Plan. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-12 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA Budget Summary Funding Sources(All Funds) FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $20,604,753 $22,675,688 $ 24,293,170 $23,572,746 $ — $ 23,572,746 $ (720,424) (2.97)% Fund Transfers Capital Stab.Fund-Within Levy Debt $ — $ — $ — $ — $ — $ — Capital Stab.Fund-Exempt Debt $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 $ — $ 800,000 $(2,000,000) (71.43)% Cemetery Sale of Lots Fund $ 64,380 $ 40,480 $ 51,933 $ 16,125 $ — $ 16,125 $ (35,808) (68.95)% Betterments Fund $ 16,000 $ 61200 $ — $ — $ — $ — $ — —% Visitors Center Stabilization Fund $ — $ 200,000 $ — $ — $ — $ — $ — — Total Debt $25,885,133 r •. r 27,145,103 $24,388,871 r r .. . r • 1 • Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ - $ - $ - $ -0$ - $ - $ - -% Expenses $25,885,133 $27,522,368 $ 27,145,103 $24,388,871 Is — $ 24,388,871 $(2,756,232) (10.15)% • • ,-• $25,885,133 'r •• 'r 27,145,103 I •• • r 24,388,871 •• • • Gross Within Levy Debt Service FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2410 Within-Levy Long-Term Principal* $ 5,968,224 $ 6,292,000 $ 5,626,400 $ 5,671,349 $ — $ 5,671,349 $ 44,949 0.80% Total 2420 Within-Levy Long-Term Interest $ 1,010,976 $ 1,101,675 $ 956,198 $ 1,245,624 $ — $ 1,245,624 $ 2891426 30.27% Total 2430 Within-Levy Short-Term Principal $ 2,275,366 $ 2,712,350 $ 3/373/865 $ 1/196/214 $ 1/196/214 $(2,1771651) (64.54)% Total 2430 Within-Levy Short-Term Interest $ 302,312 $ 131,513 $ 440,649 $ 228,393 $ — $ 228,393 1$ (212,256) (48.17)% TotalGross -• - 9,556,878 $10,237,538 $ 10,397,112 r 8,341,580 8,341,580 r 1 Net Within Levy Debt Service FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2410 Within-Levy Long-Term Principal* $ 51968,224 $ 6,292,000 $ 5/626/400 $ 5,671,349 $ — $ 5/671/349 $ 44,949 0.80% Total 2420 Within-Levy Long-Term Interest $ 1,010,976 $ 1,101,675 $ 956,198 $ 1,245,624 $ — $ 1,245,624 $ 2891426 30.27% Total 2430 Within-Levy Short-Term Borrowing $ 2,577,678 $ 2,843,863 $ 3,814,514 $ 11424,607 $ — $ 11424,607 $(2,389,907) (62.65)% Funding Set-aside to Retire Note for Land $(2,234,614) $(21403,450) $ (2,320,274) $ — $ — $ — $ 2,320,274 (100.00)0 Purchases Funding from Cemetery Sale of Lots/ $ (80,380) $ (246,680) $ (51,933) $ (16,125) $ — $ (16,125) $ 35,808 (68.95)% Betterments/Visitors Center TotalDebt Service $ 7,241,8857,587,408 8,024,905 $ : 8,325,455 $ 300f 550 3.75% Use of Capital Stabilization Fund to hold debt service increases(net of projects funded with new revenue o $ - $ - $ - $ - $ - $ - $ - - and the retirement of notes for land purchases)to 5/o annually Exempt Debt Service FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. I Increase Increase Total Exempt Debt 'r • •,255 'r 17,284f• 1 'r 16,747f991 'r • 1' • 'r 'r 16,047f291 ' 1 1 1 1 ' • ' r Use of Capital Stabilization Fund to mitigate impact of $(5,200,000) $(4,600,000) $ (2,800,000) $ (800,000) $ — $ (800,000) $ 2,000,000 (71.43)% excluded debt service on property tax bills ExemptNet Debt 'r • 'r •8' 1 'r 13,947,991 I •• rr I • .r .r I • rr •• 1 1 •.32 • Total Gross1-• Funds All $25f885,133 'r •• 'r ' 1 'r ' ••871 r r 24,388,871 r • 1 • Total Debt Service All Fundsr • 1 1 $20f272,238 r • • r • r r • r • 1 7.28 • FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-13 Program: Shared Expenses 2500 Reserve Fund Town of Lexington, Massachusetts Mission: To provide for extraordinary and unforeseen expenses. Budget Overview: The Reserve Fund is under the jurisdiction of the Appropriation Committee. Authorized/Appropriated Staffing: There is no direct staff charged to this line-item. Staff support is provided through the Town Manager and Finance departments. Budget Recommendations: The FY2023 recommendation for the Reserve Fund is $750,000, which is level-funded from the FY2022 appropriation. Notes: The FY2020 and FY2021 budgets for the Reserve Fund were $900,000 and $750,,000, respectively. • In FY2020, $100,000 was transferred to the Fire Department to offset increases in spending due to the Town's response to the COVID-19 pandemic. • In FY2021, $15,000 was transferred to the Conservation Division to allow them to respond to a Letter of Map Revision from the Town of Belmont. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 III-14 Program: Shared Expenses 2500 Reserve Fund Town of Lexington, Massachusetts Budget Summary Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual I Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ — $ —Is — $ — $ — $ — $ — —% Expenses $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — —% Level-Service Requests FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — —% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ — $ — $ — $ — $ — $ — $ — —% Overtime $ — $ — $ — $ — $ — $ — $ — —% Compensation $ — $ — $ — $ — $ — $ — $ — —% Contractual Services $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — —% Utilities $ — $ — $ — $ — $ — $ — $ — —% Supplies $ — $ — $ — $ — $ — $ — $ — — Small Capital $ — $ — $ — $ — $ — $ — $ — —% Expenses $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ —I — FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 III-15 This Page Intentionally Left Blank. � 00 > \ ,\ /Iro : «/ NMI,\\» : r % \ y Program: Shared Expenses 2600 Public Facilities Town of Lexington, MA Mission: The mission of the Department of Public Facilities is to manage the efficient operation and maintenance of Town buildings, preserve the facility and equipment assets of the Town, and plan and implement capital improvements. This mission is accomplished by establishing appropriate services in support of building users, fostering continuous improvement in delivery of services, and by establishing a five-year capital plan in collaboration with the Permanent Building Committee and other Town committees. Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and care of all Town-owned buildings inclusive of those under the control of the Town Manager, Library Trustees and School Committee. The primary areas of service include custodial care and cleaning, building maintenance and repair (including preventative maintenance), utilities, and landscaping and grounds (school buildings only). The DPF administrative staff develops and implements the maintenance programs that provide services for the Town buildings. In addition, the DPF Capital Budget and the Building Rental Revolving Fund are managed by DPF staff. Departmental Initiatives: 1. Continue renovations, additions and new construction at schools in support of increasing enrollments. 2. Support implementation of Town Public Safety projects. 3. Review results of Master Plan survey and incorporate into future capital plans. 4. Implement other priority projects. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-17 Program: Shared Expenses 2600 Public Facilities Town of Lexington, MA .............................................................................. ............ .................................... ............... .................... 11 YI.. Town, Ili nf 4 f Schools, Fa d I itj e L.................... s,.sist a iiii t D ire,c�t or I °ire t I w a n a iir 0 ff i s IM a�n,a g e r ss i ta s to tIh,e Ike,in ta l P r ofe cts F a c iiii�1I J ty IE i°giii ne,,,e iir I 'ir t Va,_ °r „Ad I'Twoilli t I'a t0 r L H S IF a ti I sty M ana 9 elir LLHS C,a sty [a cis. I c i I ity,Coit iiiiN�iin a t o r a p e r i iiii te,ilia e at", L"wu sto ii a i° n j c i a Ass is-ta iiii t s,,O i,adll e r ii e M a LliF c i t itiiii e i ilit °i a ice,17c'�u s to,,ii a i°i, u P e i°,i iiii t ,in,d,e FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-18 Program: Shared Expenses 2600 Public Facilities Town of Lexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 School Facilities 2610 Budget Budget Budget Request Maintenance Staff* 11 12 12 12 Custodian 54 54 54 54 Subtotal FTE 65 1 66 66 66 Municipal Facilities 2620 Custodian** 10 12 12 12 Subtotal FTE 10 12 12 12 Shared Facilities 2630 Director of Public Facilities 1 1 1 1 Assistant Director of Public Facilities 1 1 1 1 Superintendent of Custodial Services 1 1 1 1 Project Manager 1 1 1 1 Facility Superintendent 1 1 1 1 Facility Engineer 1 1 1 1 Event Manager 1 1 1 1 LHS Facility Manager 1 1 1 1 Office Manager 1 1 1 1 Admin.Asst. - Facility Coordinator 1 1 1 1 Admin.Asst. -Clerical/Rental 1 1 1 1 Administrator Municipal Assistant- Part time*** 0.5 0.5 0.5 1 Subtotal FTE 11.5 11.5 11.5 12.0 Notes: * FY2021 includes 1.0 additional maintenance staff person to address an increasing work load due to expanding the town's building footprint over the past decade. ** FY2021 includes 2.0 additional staff for municipal custodians to absorb the contracted custodial expenses for the Town Office Building, Public Services Building, Cary Memorial Library and original Visitors Center with in-house staff, and expand coverage to include the Town Pool, Center Playground bathrooms and the new Visitors Center. *** In FY2023, a program improvement requests revising the Municipal Assistant's responsibilities to reflect management of the 20-year capital plan database,and increasing the FTE from 0.5 to 1.0. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IV-19 Program: Shared Expenses 2600 Public Facilities Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Department of Public Facilities budget inclusive of the General Fund operating budget and the Building Rental Revolving Fund is $13,254,533. The recommended budget is a $531,774,, or 4.18% increase from the FY2022 budget. The Department of Public Facilities FY2023 recommended General Fund operating budget, inclusive of the Education Facilities, Municipal Facilities and Shared Facilities divisions, is $12,669,307,, which is a $515,942, or 4.25% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $6,461,256, and reflects a $282,542 or 4.57% increase, which provides contractually obligated and projected step increases and cost of living increases for the SEIU and AFSCME contracts that expired June 30, 2021. It also reflects a program improvement to enhance the role of the Management Assistant to manage the 20-year capital database, increasing the FTE from 0.5 to 1.0. The General Fund operating budget for Expenses is $6,208,051 and reflects a $233,400, or 3.91% increase. This reflects an overall increase in the cost of cleaning materials and other supplies, as well as the cost of replacing two department vehicles with electric plugins. For FY2023, Utilities are essentially level-funded. A project to add extensive solar panels to seven school buildings is currently underway, followed by the addition of batteries. The timing of both project phases is uncertain, as is the ultimate impact on electric bills. Staff recognize that there will be cost- savings once each phase is implemented, but the extent of the savings is unclear due to numerous unknown factors. There should be greater clarity during development of the FY2024 budget. The FY2023 Facilities Department recommended Building Rental Revolving Fund budget is $585,226., an increase of $15,832 or 2.78%, which is attributable to increases in wages, staff overtime and benefits charged to this account. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Update Admin Role and Make $ 27,000 $ 16,796 $ 43,796 $ 27,000 $ 16,796 $ 43,796 $ — Full-time Additional Maintenance $ 30,700 $ — $ 30,700 $ — $ — $ — $ 301700 Responsibilities Maintenance of Empty Facilities $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IV-20 Program: Shared Expenses 2600 Public Facilities Town of Lexington, MA Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $11,075,948 $11,120,623 $ 12,132,153 $12,620,022 $ 27,000 $ 12,647,022 $ 514,869 4.24 % PEG Special Revenue Fund $ 19,466 $ 20,310 $ 21,212 $ 22,285 $ - $ 221285 $ 11073 1 5.06 % Total •// • rr '• I I $11f140f933 rr • rr •I 1 rr /11 rr 12f669f3O7 rr •I I.25 •, Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5,672,548 $ 5,588,376 $ 6,178,714 $ 6,434,256 $ 27,000 $ 6,461, $256 $ 282,542 4.57 % Expenses $ 5,422,866 $ 5,552,557 $ 5,974,651 $ 6,2081051 $ - $ 6,208,051 233,400 3.91 % Total 2600 Genl • rr ,• I I $11f140f933 rr • rr •I 1 rr 27fOOO rr ••• ' rr •I I.25 , Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 2610-Education Facilities $ 7,938,774 $ 7,904,917 $ 8,534,697 $ 8,820,062 $ - $ 8,820,062 $ 285,365 3.34 % 2620-Municipal Facilities $ 1,9871953 $ 2,024,527 $ 2,388,449 $ 2,457,224 $ - $ 2,457,224 $ 68,775 2.88 % 2630-Shared Facilities $ 1,168,687 $ 1,2111489 $ 1,230,219 $ 1,365,021 $ 27,000 $ 1,392,021 $ 161,802 13.15 Total •// • rr ,• I I $11f140f933 rr • rr 642,307 rr /// rr ••• ' rr •I I.25 , FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 5,378,169 $ 5,372,219 $ 5,845,430 $ 6,088,199 $ 27,000 $ 6,115,199 $ 269,769 4.62 % Overtime $ 294,379 $ 216,157 $ 333,284 $ 346,057 $ - $ 346,057 $ 12,773 3.83 % Personal Services $ 5,672,548 $ 5,588,376 $ 6,178,714 $ 6,434,256 $ 27,000 $ 61461,256 $ 282,542 4.57 Contractual Services $ 1,5091275 $ 1,501,518 $ 1,527,440 $ 1,568,250 $ - $ 1,568,250 $ 40,810 2.67 % Utilities $ 3,122,259 $ 3,115,925 $ 3,503,751 $ 3,520,601 $ - $ 3,520,601 $ 16,850 0.48 % Supplies $ 654,429 $ 809,520 $ 800,860 $ 8681700 $ - $ 868,700 $ 67,840 8.47 % Small Capital $ 136,904 $ 125,594 $ 142,600 $ 250,500 $ - $ 250,500 $ 107 900 75.67 % Expenses $ 5,422,866 $ 5,552,557 $ 51974,651 $ 6,208,051 $ - $ 61208,051 $ 233,400 3.91 lJo Total 2600 Genl • rr ,• I I $11f140f933 rr • rr •I 1 rr 27fOOO rr ••• ' rr •I I.25 , ---------------------------------------------------------------------------------------------- Budget Summary - Non-General Funds Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Building Rental Revolving $ 484,523 $ 32,591 $ 570,000 $ 586,000 $ - $ 586,000 $ 16,000 2.81 % Fund Total 2600 • • rr 484,523 ;I rr . rr / /// rr 586,000 rr rr 586,000 rr 16,000 : , *PEG revenues are tied to spending. For overall revenue,see Select Board budget presentation. Appropriations Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Building Rental Revolving Fund $ 445,126 $ 81458 $ 569,394 $ 585,226 $ - $ 585,226 $ 15,832 2.78 Personal Services $ 225,049 $ 21333 $ 353,294 $ 368,054 $ - $ 368,054 $ 141760 4.18 Expenses $ 205,350 $ 61125 $ 198,000 $ 198,000 $ - $ 198,000 $ - - % Benefits $ 14,728 $ - $ 18,100 $ 19,172 $ - $ 19,172 $ 11072 5.92 % Total 2600 • • r • r • • r 569,394 r • • r r • • r 15,832 • ---------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5,897,596 $ 5,590,709 $ 6,532,008 $ 6,802,310 $ 27,000 $ 6,829,310 $ 297,302 4.55 % Expenses $ 5,628,216 $ 5,558,6+2 $ 6,172,651 $ 6,406,051 $ - $ 6,406,051 $ 2331400 3.78 % Benefits $ 14,728 $ 18,100 $ 19,172 $ - $ 191172 $ 1,072 5.92 Total 2600 Funds) $ I' I' rr I• • rr • $13,227,533 $ 27fOOO rr I rr I 4.18 , FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IV-21 This Page Intentionally Left Blank. � 00 > \ ,\ /Iro : «/ NMI,\\» : r % \ y Section Vo. Program 3000m. Public Works This section includes detailed information about the FY2023 Operating Budget & Financing Plan for the Department of Public Works (DPW). It includes: • 3000-3500 DPW Summary V-3 • 3100 DPW Administration & Engineering V-8 • 3200 Highway V-12 • 3300 Public Grounds V-16 • 3400 Environmental Services V-20 • 3600 Water Enterprise V-24 • 3700 Sewer Enterprise V-28 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-1 This Page Intentionally Left Blank. � 00 > \ ,\ /Iro : «/ NMI,\\» : r % \ y Program: Public Works 3000m35OO DPW Summary Town of Lexington, MA Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of life in Lexington and supporting the Town's core values. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public lands and programs. We are committed to public safety and providing prompt, courteous, quality service to our customers and each other. Budget Overview: The Public Works program contains all DPW divisions. The services provided by Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate enterprise budgets. Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the Permanent Building Committee, the Tree Committee, the Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials Committee, the Sustainability Committee, the Noise Advisory Group and the Recreation Committee. These, and other staff, also work collaboratively on internal committees and teams. Departmental Initiatives: 1. Coordinate Administrative and Operations functions to maintain a functionally efficient organization. 2. Continue working with Town committees to ensure sustained engagement of residents. 3. Ensure staff accessibility and participation for training and advancement opportunities. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 v-3 Program: Public Works 3000m35OO DPW Summary Town of Lexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Department of Public Works - General Fund Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 0.6 0.6 1 Office Manager 1 1 1 1 Department Account Assistant** 2.6 2.6 2.6 2.6 Department Assistant- Pub Grounds/ 1 1 1 1 Cemetery Department Lead Assistant 1 1 1 1 Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 2 3 3 3 Engineering Assistant*** 4 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Supt. of Equipment, Highways& Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 6 6 6 6 Heavy Equipment Operators 16 16 16 16 Information Coordinator 1 1 1 1 Seasonal Laborer 1.7 1.7 1.7 1.1 Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Superintendent of Public Grounds 1 1 1 1 Leadmen 7 7 7 7 Arborists 3 3 3 3 Cemetery Foreman 1 1 1 1 -Department of Public Works - Compost Revolving Fund Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman**** — — — 1 Heavy Equipment Operator**** 2 2 2 1 Seasonal Laborer 0.7 0.7 0.7 0.7 • Explanatory Notes *The FY2023 budget recommends transitioning the DPW Management Analyst to full-time as a program improvement. **Full-time Dept.Account Assistant shown as 0.6 from General Fund; 0.4 is charged to Water/Sewer Enterprise. ***A program improvement in FY2021 promoted an Engineering Assistant to Senior Engineer. ****The FY2023 budget recommends upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-4 Program: Public Works 3000m35OO DPW Summary Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Public Works budget inclusive of the General Fund operating budget and the Burial Containers, Compost Operations, Lexington Tree Fund, Minuteman Household Hazardous Waste, and Regional Cache - Hartwell Avenue revolving funds is $13,,208,,715. The recommended budget is a $464,417, or 3.64% increase from the FY2022 budget. The FY2023 recommended Public Works General Fund operating budget is $11,968,145, which is a $440,002, or 3.82% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $4,877,999, and reflects a $182,799 or 3.89% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments, as well as the inclusion of a program improvement to expand the hours of the DPW Management analyst. The General Fund operating budget for Expenses is $7,090f 146 and reflects a $257,203 or 3.76% increase. The combined FY2023 recommended Revolving Fund budgets (see page V-7) are $1,,240,570 which is a $24,415 or 2.01% increase from the FY2022 budget, which includes a position upgrade at the Hartwell Avenue compost site. Please see the division sections on the following pages for a detailed explanation of the FY2023 budget changes. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Transition PT Compost Site $ 32,429 $ 16,874 $ 49,303 $ — $ — $ — $ 49,303 Attendant to FT W-6 position upgrade $ 21496 $ — $ 21496 $ 21496 $ — $ 21496 $ — Transition DPW Management $ 24,121 $ 350 $ 241471 $ 241121 $ 350 $ 241471 $ — Analyst from PT to FT Assistant Superintendent for $ 83,895 $ 171621 $ 101,516 $ — $ — $ — $ 1011516 Public Grounds FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-5 Program: Public Works 3000m35OO DPW Summary Town of Lexington, MA Budget Summary: Funding Sources(General FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Fund) Actual Actual Estimate Projected I Add/Del Projected Increase Increase Tax Levy $ 81314,553 $ 91335,007 $ 10,603,745 $10,997,373 $ (15,879) $ 10,981,494 $ 377,749 3.56 % Enterprise Funds(Indirects) $ 595,723 $ 624,564 $ 519,198 $ 614,351 $ - $ 614,351 $ 95,153 18.33 % Fees,Charges and Available Funds Parking Fund $ 72,900 $ 72,900 $ 72,900 $ - $ - $ - $ (72,900) -100.00 % Cemetery Trust $ 90,038 $ 72,925 $ 50,000 $ 70,000 $ - $ 70,000 $ 20,000 40.00 % Cemetery Prep Fees $ 272,443 $ 237,123 $ 230,000 $ 250,000 $ - $ 250,000 $ 20,000 8.70 % Misc.Charges for Service $ 197 $ 114 $ 200 $ 200 $ - $ 200 $ - -% Licenses&Permits $ 129,145 $ 143,175 $ 52,100 $ 52,100 $ - $ 52,100 $ - - Total 11 11 • 1 . .1. $ 11,528f 143 $11,984f1 . •. 1 11 Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 4,165,247 $ 4,746,049 $ 4,695,200 $ 4,853,878 $ 24,121 $ 4,877,999 $ 182,799 3.89 % Expenses $ 5,309,752 $ 5,739,759 $ 61832,943 $ 7,130,146 $ (40,000) $ 7,090,146 $ 257,203 3.76 % Total 11 11 • $ 9f474,999 $10f485f808 $ 11,528fl431 •• 145 $ 440fOO2 3.82 Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3110 Administration $ 655,805 $ 660,102 $ 693,469 $ 704,566 $ 34,121 $ 738,687 $ 45,218 6.52 % Total 3120 Town Engineering $ 915,241 $ 930f378 $ 11015,497 $ 1,080,193 $ - $ 1,080,193 $ 64,696 6.37 % Total 3130 Street Lighting $ 237,224 $ 123,287 $ 228,200 $ 203,500 $ - $ 203,500 $ (24,700) -10.82 % Total 3210 Highway $ 1,209,584 $ 1,305,787 $ 1,636,717 $ 1,695,756 $ - $ 1,695,756 $ 59,039 7.61 Total 3220 Equipment Maint. $ 731,408 $ 753,403 $ 840,179 $ 921,051 $ - $ 921,051 $ 80,872 9.63 % Total 3230 Snow Removal $ 974,463 $ 1,438,460 $ 11522,967 $ 11585,694 $ - $ 1,585,694 $ 62,727 4.12 % Total 3310 Parks $ 1,261,614 $ 1,418,322 $ 11436,075 $ 11545,793 $ - $ 1,545,793 $ 109,718 7.64 % Total 3320 Forestry $ 409,077 $ 525,200 $ 552,426 $ 569,391 $ (46,000) $ 523,391 $ (29,035) -5.26 % Total 3330 Cemetery $ 299,721 $ 344,843 $ 393,778 $ 409,634 $ (4,000) $ 405,634 $ 11,856 3.01 % Total 3410 Refuse Collection $ 924,683 $ 952,423 $ 980,996 $ 1,010,426 $ - $ 1,010,426 $ 29,430 3.00 % Total 3420 Recycling $ 1,213,048 $ 1,265,853 $ 1,478,817 $ 1,468,095 $ - $ 1,468,095 $ (10,722) -0.730 -- OX Total 3430 Refuse Disposal $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ - $ 789,925 $ 40,903 5.46 % Total 11 11 • $ 9f474,999 $10f485f808 $ 11,528fl43 . 1 . .. 440fOO2 3.82 % Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 31811,785 $ 3,975,546 $ 41254,374 $ 4,398,723 $ 24,121 $ 4,422,844 $ 168,470 3.96 % Prior Year Retro Payments $ - $ 191,964 $ - $ - $ - $ - -% Overtime $ 353,462 $ 578,539 $ 440 f826 $ 455,155 $ - $ 455,155 $ 14,329 3.25 % Personal Services $ 4,165,247 $4,554,085 $ 4,695,200 $ 4,853,878 $ 24,121 $ 4,877,999 $ 182,799 3.89 % Contractual Services $ 4,047,039 $ 4,363,326 $ 5,077,985 $ 5,229,746 $ (40,000) $ 5,189,746 $ 111,761 2.20 % Utilities $ 358,913 $ 399,893 $ 459,008 $ 516,400 $ - $ 516,400 $ 57,392 12.50 % Supplies $ 832,584 $ 939,898 $ 11199,450 $ 11280f500 $ - $ 1,280,500 $ 81,050 6.76 % Small Capital $ 71,216 $ 36,641 $ 96,500 $ 103,500 $ - $ 103,500 $ 7,000 7.25 % Expenses $5,309,752 $5,739,759 $ 6,832,943 $ 7,130,146 $ (40,000) $ 7,090,146 $ 257,203 3.76 Total 11 11 • $ 9,474f999 $10f293,845 • 143 $11,984f 1 • •• 145 $ 440fOO2 3.82 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-6 Program: Public Works 3000m35OO DPW Summary Town of Lexington, MA ------------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds* Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (Non-General Fund) Actual Actual I Appropriation Request I Add/Del Mgr's Rec. Increase Increase Regional Cache-Hartwell $ 10,659 $ 91248 $ 50,000 $ 50,000 $ - $ 50,000 $ - -% Avenue Lexington Tree Fund $ 86,450 $ 54,120 $ 70,000 $ 75,000 $ - $ 75,000 $ 5,000 7.14 Burial Containers $ 44,705 $ 35,680 $ 50,000 $ 60,000 $ - $ 60,000 $ 10,000 20.00 % Compost Operations $ 673,846 $ 804,309 $ 790,000 $ 795,000 $ 2,496 $ 797,496 $ 7,496 0.95 % Minuteman Household Hazardous $ 153,800 $ 206,854 $ 260,000 $ 260,000 $ - $ 260,000 $ - -% Waste Funds *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (Non-General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Regional Cache-Hartwell Avenue(3110) Expenses $ 10,550 $ 1,883 1$ 50,000 $ 50,000 $ - Is 50,000 Is - I -% Tree Revolving Fund(3320) Expenses $ 887 $ 23,450 $ 70,000 $ 75,000 $ - $ 75,000 $ 5,000 1 7.14 % Burial Containers Revolving Fund(3330) Expenses $ 29,690 $ 21,815 $ 50,000 $ 60,000 $ - $ 60,000 $ 10,000 20.00 % Compost Operations Rev. Fund(3420) $ 824,841 $ 847,524 $ 786,155 $ 793,074 $ 21496 $ 795,570 $ 91415 1.20% Compensation $ 325,354 $ 352,623 $ 357,167 $ 358,586 $ 2,496 $ 361,082 $ 3,915 1.10 % Expenses $ 211,938 $ 245,515 $ 188,500 $ 194,000 $ - $ 194,000 $ 5,500 2.92 % Benefits $ 70,246 $ 43,829 $ 77,487 $ 77,487 $ - $ 77,487 $ - -% Debt $ 217,303 $ 205,557 $ 163,001 $ 163,001 $ - $ 163,001 $ - -% Minuteman Household Hazardous Waste(3420) Expenses $ 133,954 $ 255,44 $ 260,000 $ 260,000 $ - $ 260,000 $ - - Funds ------------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 4,490,600 $ 5,098,672 $ 51052,367 $ 5,212,464 $ 26,617 $ 5,239,081 $ 186,714 3.70 % Expenses $ 5,696,770 $ 6,287,870 $ 71451,443 $ 7,769,146 $ (40,000) $ 7,729,146 $ 277,703 3.73 % Benefits(Revolving Funds) $ 70,246 $ 43,829 $ 771487 $ 77,487 $ - $ 77,487 $ - -% Debt Service(Revolving Fund) $ 217,303 $ 205,557 $ 163,001 $ 163,001 $ - $ 163,001 $ - - FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-7 Program: Public Works 3100 DPW Administration & Engineering Town of Lexington, MA Mission: This element of the budget provides executive direction and leadership to all aspects of the Department of Public Works (DPW) by promoting best management practices, administering Town policies and providing engineering support to other DPW divisions and Town departments. Budget Overview: DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW Administration Management staff plan, supervise, coordinate, schedule and direct the department's activities. Staff are responsible for preparing budgets, monitoring expenditures, developing bid specifications for DPW procurements, responding to citizens' questions and concerns, evaluating work performance, performing inspections, managing projects and scheduling work assignments. Staff also support various committees including the Permanent Building Committee, the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the Energy Committee, the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington. Division Initiatives: 1. Continue use of work order system to ensure efficient and effective customer response. 2. Collaborate across divisions to focus on reducing paper use throughout the organization and look for digital options for use and storage. 3. Maintain and create a diverse and talented workforce by utilizing improved employee recruitment processes and and continuing to promote professional growth and development of staff. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 v-8 Program: Public Works 3100 DPW Administration & Engineering Town of Lexington, MA . P'Ll H i C Warks IIDire,ctar M arm ap,raf M an age en't --e,,Tow,n E n g i n L r CiffiCEMa n,a ge,r Gpie,rationz An a lys:t ......................................................... .......................................................... L.ead C I er k Assi,st a n t Tow"n Dii ep a rtm e,n t Eng in e,er ACCO Li n"t�i n g C lie,r k ........................................................................................................................................................................................................................................................ ........................."I'l""I'll""I'll'll""I'll""I'll",'ll""I"ll""I'll""I'll",'ll,'ll""I'll""I'll",'ll""I'll""I'll",'ll""I'll""I'll""I'll",'ll,'ll""II............... .......................................................................................................................................................................................................................................................... S E n io r,C i'v i I I............ Di ep a rt.m e,n to I C lie,r k,.Z,, E i ........... ............................................................................................................................................................................................................................................................ En,g in e,eri ng As,si a n t.s. E n g i n E Sri ng,A id e, I Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3110: DPW Administration Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 0.6 0.6 1 Office Manager 1 1 1 1 Department Lead Assistant 1 1 1 1 Department Account Assistant" 2.6 2.6 2.6 2.6 Subtotal FTE 7.2 7.2 7.2 7.6 Subtotal FT/PT. 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT 8 FT/0 PT Element 3120: Engineering Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 2 3 3 3 Engineering Assistant"* 4 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Subtotal FTE 8.7 7.7 8.7 8.7 Subtotal FT/PTIII 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT Total FTE 15.9 14.9 15.9 15.9 Total FT/PT 15 FT/2 PT 15 FT12 PT 15 FT/2 PT 16 FT/1 PT 1 FT Assistant split between DPW,Water&Sewer FY2021 reflects a program improvement request to promote an Engineering Assistant to Senior Engineer. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-9 Program: Public Works 3100 DPW Administration & Engineering Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Administration and Engineering budget, inclusive of the General Fund operating budgets for Administration, Engineering and Street Lighting, and the Regional Cache Revolving Fund which funds the operation of the cache - a repository of emergency equipment at the Hartwell Avenue compost facility for use by contributing member communities - is $2,072,380. The recommended budget is a $85,214 or 4.29% increase from the FY2022 budget. The recommended FY2023 Administration and Engineering General Fund operating budget is $2,022,380 which is a $85,,214,, or 4.40% increase from FY2022. Of this amount, $1,,581,480 is for Compensation and reflects a $48,514 or 3.16% increase, which is attributable to the cost of contractually obligated step increases, as well as a program improvement to make the DPW Management Analyst full-time. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2023 Administration and Engineering General Fund operating budget for Expenses is $440,900 and reflects a $36,700, or 9.08% increase. This is a net change, with increases of $61,,000 or 42.33% in Engineering to reflect the cost of developing the Stormwater enterprise proposal among other projects, offset by decreases of$(24,700) or (11.32)% in the Street Lighting budget, realizing savings in electricity and maintenance expenses due to the LED Street Light conversion. The FY2023 recommended Regional Cache Revolving Fund request is funded at $50,000, which is level-funded from FY2022. The fund collects and spends fees paid by member towns for borrowing the equipment. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended T r ansition DPW Management $ 24,121 $ 350 $ 241471 $ 241121 $ 350 $ 24,471 $ — Analyst from PT to FT FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-10 Program: Public Works 3100 DPW Administration & Engineering Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,260,500 $11131,593 $ 1,440,202 $ 1/487/482 $ 34,121 $ 1,521,603 $ 811401 5.65% Enterprise Funds(Indirects) $ 416,727 $ 437,185 $ 442,964 1$ 448,477 $ - $ 448,477 I$ 51513 1.24% Fees&Charges Charges for Service $ 197 $ 114 $ 200 $ 200 $ - $ 200 $ - -% Licenses&Permits $ 129,145 1$ 143,175 $ 52,100 $ 52,100f$$ - $ 52,100 $ - -% Parking Fund $ 1,700 $ 1,700 $ 1,700 $ - - $ - $ (11700) -100.00% Total 11GeneralFund 'r •1• 1 'r • 'r • •• 'r ••• • 'r I 'r 1 •1 'r • I I I 1% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,413,455 $1,439,150 $ 1,532,966 $ 1,547,359 $ 34,121 $ 1,581,480 $ 48,514 3.16% Expenses 1$ 394,815 $ 274,617 $ 404,200 $ 440f900 1$ - $ 440,900 $ 36,700 9.08% Total11 -General Fund :1: 270 •• . 1 :1 r 11713f767 r . •• r .•• r r r • 4 4 41% Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3110 DPW Administration $ 655,805 $ 660,102 $ 693,469 $ 704,566 $ 34,121 $ 738,687 $ 45,218 6.52% Total 3120 Engineering $ 915,241 $ 930f378 $ 1,015,497 $ 11080,193 $ - $ 1,080,193 $ 64,696 6.37% Total 3130 Street Lighting $ 237,224 $ 123,287 $ 228,200 $ 203,500 $ - $ 203,500 $ (24,700) -10.82% Total General • r 818 1 r • r •• r •• 'r 'r 022,380 'r • I I I 1 , FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,410,811 $11428,923 $ 1,519,106 $ 1,533,370 $ 34,121 $ 1,567,491 $ 48,385 3.19% Overtime $ 2,644 $ 10,227 $ 13,860 $ 13,989 $ - $ 13,989 $ 129 0.93% Personal Services $1,413,455 $1,439,150 $ 1,532,966 $ 1,547,359 $ 34,121 $ 11581,480 $ 48,514 3.16% Contractual Services $ 246,370 $ 170,346 $ 228,400 $ 285,300 $ - $ 285,300 $ 56,900 24.91% Utilities $ 130,019 $ 95,096 $ 112,400 $ 102,400 $ - $ 102,400 $ (10,000) -8.90% Supplies $ 18,165 $ 9,131 $ 62,400 $ 52,200 $ - $ 521200 $ (10,200) -16.35% Small Capital $ 261 $ 44 $ 1,000 $ 1,000 $ - $ 11000 $ - -% Expenses $ 394,815 $ 274,617 $ 404,200 $ 440,900 $ - $ 440,900 $ 36,700 9.08% Total11 • .1. 270 •• • r 11713f767 r • •• r ••• r34f121 r 181 r 851214 1 ----------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds* Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Regional Cache-Hartwell Ave. $ 10,659 $ 9,248 $ 50,000 $ 50,000 $ - $ 50,000 $ - -% *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Regional Cache-Hartwell Ave. Expenses $ 10,550 1$ 1,883 1$ 50,000 $ 50,000 1$ -Is 50,000 $ -I -% Total11 Revolving Funds $ 10f550 :: 1 111 1 111 1 111 ' ----------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,413,455 $1,439,150 $ 1,532,966 $ 15471359 $ 34,121 $ 15811480 $ 481514 3.16% Expenses $ 405,365 $ 276,499 $ 454,200 $ 490 f900 1$ - $ 490,900 $ 36,700 1 8.08% Total11 • r 1 r . 1 r •• r 1 r r 1 r FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-11 Program: Public Works 3200 Highway Town of Lexington, MA Mission: The Highway Division maintains the town streets, sidewalks and stormwater infrastructure, providing for the safe movement of vehicular and pedestrian traffic. The Highway Division performs minor construction repairs, snow and ice operations for roadways and sidewalks, maintains all traffic signage, traffic markings and supervises contractual service providers that perform repairs, cleaning and maintenance work. In addition, the Equipment Maintenance Division ensures the Town's fleet is operational and well maintained by performing repairs, preventive maintenance and managing the fuel management program. Budget Overview: The Highway Division includes Highway Maintenance, Equipment Maintenance and Snow Removal. • Highway Maintenance is responsible for all public streets, sidewalks, town parking lots, drainage infrastructure and brooks, performing minor construction repairs, as well as maintaining all traffic signage and traffic markings. • Equipment Maintenance is responsible for the repair and preventive maintenance of 160 vehicles, rolling stock and equipment. • Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles of sidewalks. The Highway Division staff works with and provides support to the Sidewalk and Center Committees. Division Initiatives: 1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk assessment report. 2. Continue with MS4 permitting requirements including street sweeping, catch basin cleaning, culvert cleaning and brook cleaning. 3. Take proactive measures to clean and repair catch basins townwide. 4. Provide timely and efficient response to road hazards that arise on Town roads. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-12 Program: Public Works 3200 Highway Town of Lexington, MA ubllli arks,Director anage o Operations H i hwa Su per iiinitendenit Highway Fore rnan Equipment Fureirnan Coordinator Heavy E i�m4m—irit ra ,er-;Du el Truck Driver/ rat o r0 pe, t to r Labo,re&r Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3210: Highway Maintenance Supt. of Equipment, Highways&Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 2 2 2 2 Leadman 2 2 2 2 Shovel Operator 1 1 1 1 Heavy Equipment Operator 5 5 5 5 Information Coordinator 1 1 1 1 Seasonal Laborer 0.5 0.5 0.5 0.5 Subtotal FTE 13.5 13.5 13.5 13.5 Subtotal FT/PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT Element 3220: Equipment Maintenance Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Subtotal FTE 5 5 5 5 Subtotal FT/PT 5 FT/0 PT I 5 FT/0 PT I 5 FT/0 PT 1 5 FT/0 PT Total Total FT/PT • FT/1 PT • FT/1 PT • FT/1 PT • FT/1 PT FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-13 Program: Public Works 3200 Highway Town of Lexington, MA Budget Recommendations: The FY2023 recommended Highway budget inclusive of the Highway Maintenance, Equipment Maintenance and Snow Removal divisions is $4,202,,501. The recommended budget is a $202.,638,, or 5.07%, increase from the FY2022 budget. The budget for Compensation is $1,536,201, and reflects an increase of $41,046 or 2.75%, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $2,,666,,300 and reflects a $161,592 or 6.45% increase which includes an anticipated $56,,000 increase (23.4%) in the cost of gasoline and diesel fuel due to current market conditions, as well as inflationary increases in supplies and materials across the division. The guardrail replacement program started in FY2020, and the bicycle sharerow program initiated in FY2018, both continue in FY2023. Program Improvement Requests: None requested. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-14 Program: Public Works 3200 Highway Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $2,756,367 $3,333,211 $ 3,852,429 $4,133,590 $ - $ 4,133,590 $281,161 7.30% Enterprise Funds(Indirects) $ 87,888 $ 93,240 $ 76,234 $ 68,911 $ - $ 88,911 $ (71323) -9.61% Fees&Charges Parking Fund $ 71,200 $ 71,200 1$ 71,200 $ - $ - $ - $ (71,200) -100.00% Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,347,861 $1,601,662 $ 1,495,155 $1,536,201 $ - $ 1,536,201 $ 41,046 2.75% Expenses $1,567,594 $1,895,989 $ 2,504,708 $2,666,300 $ - $ 2,666,300 $161,592 6.45% Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3210 Highway Maintenance $1,209,584 $1,305,787 $ 1,636,717 $1,695,756 $ - $ 1,695,756 $ 59,039 3.61% Total 3220 Equipment Maintenance $ 731,408 $ 753,403 $ 840,179 $ 921,051 $ - $ 921,051 $ 80,872 9.63% Total 3230 Snow Removal $ 974,463 $1,438,460 $ 1,522,967 $1,585,694 $ - $ 1,585,694 $ 62,727 Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,099,287 $1,124,698 $ 1,191,917 $1,222,877 $ - $ 1,222,877 $ 30,960 2.60% Prior Year Retro Payments $ - $ 84,899 $ - $ - $ - $ - -% Overtime $ 248,574 $ 392,064 $ 303,238 $ 313,324 $ - $ 313,324 $ 10,086 3.33% Personal Services $1,347,861 $1,601,662 $ 1,495,155 $1,536,201 $ - $ 11536,201 $ 41,046 2.75% Contractual Services $ 760,662 $ 941,252 $ 1,229,400 $1,256,000 $ - $ 1,256,000 $ 26,600 2.16% Utilities $ 181,248 $ 218,867 $ 269,908 $ 328,300 $ - $ 328,300 $ 58,392 21.63% Supplies $ 563,623 $ 705,066 $ 920 f400 $ 991,000 $ - $ 991,000 $ 70,600 7.67% Small Capital $ 62 062 $ 30 804 $ 85 000 $ 91 000 $ - $ 91 000 $ 6 000 7.06% Expenses $1,567,594 $1,895,989 $ 2,504,708 $2,666,300 $ - $ 21666,300 $161,592 6.45% FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-15 Program: Public Works 3300 Public Grounds Town of Lexington, MA Mission: The Public Grounds Division, working with other Town Departments, user groups and concerned citizens, supports various Town services and recreational opportunities that help to preserve the Town's green character and open spaces, and promote public safety. Through the Cemetery Division, it also serves bereaved families and provides well-maintained cemetery grounds. Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and Cemetery functions. • The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields, 12 school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as well as the Town's bicycle, fitness and conservation trails totaling approximately 630 acres. Lexington's athletic fields are used by many groups, which put excessive demands on these facilities. The new turf program has continued to make a marked improvement in the safety and playability of these fields. • The Forestry staff maintain approximately 10,000 street trees, an undetermined number of trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery, school and conservation properties and along right-of-ways. • The Cemetery staff is responsible for the administration and maintenance of four cemeteries including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in Robbins. Staff support the Recreation, Tree and Bicycle Advisory Committees. Division Initiatives: 1. Continue the implementation of a proactive park maintenance program to provide safe, well- maintained, aesthetically pleasing parks, athletic fields and public ground areas. 2. Continue to improve two turf areas per year; the Center Complex baseball and football fields are targeted for FY2023. 3. Continue to implement a proactive tree maintenance program to minimize hazard trees and provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground areas. 4. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries. 5. Oversee construction of the new cemetery building. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-16 Program: Public Works 3300 Public Grounds Town of Lexington, MA ........................................................................................................................................... .. Public Works Director 6--------------- Mana eirof peration Crew w�� :Fief Crew Chief Ceirr�eter Foirerrrarl Department Assistant Leadman Laborer Lead rnainor Heavy E uiprmnent Heavy E ua prmeirrt Arbr rest i perattor Operator Lab�orer/Dr ver Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element 3310: Parks Division Budget Budget Budget Request Superintendent of Public Grounds 1 1 1 1 Crew Chief 3 3 3 3 Leadman 4 4 4 4 Heavy Equipment Operator 8 8 8 8 Subtotal FTE 16 16 16 16 Subtotal FT/PT FT/PTI 16 FT/0 PT 16 FT/0 PT 1 16 FT/0 PT 1 16 FT/0 PT Element 3320: Forestry Division Crew Chief 1 1 1 1 Arborists 3 3 3 3 Heavy Equipment Operator 1 1 1 1 Seasonal Laborer 0.6 0.6 0.6 0.3 Subtotal FTE 5.6 5.6 5.6 5.3 Subtotal FT/PT 5 FT/2 PT 5 FT/2 PT 0 5 FT/2 PT 0 5 FT/2 PT Element 3330: Cemetery Division Cemetery Foreman 1 1 1 1 Leadman 1 1 1 1 Heavy Equipment Operator 1 1 1 1 Department Assistant 1 1 1 1 Seasonal Laborer 0.6 0.6 0.6 0.3 Subtotal FTE 4.6 4.6 4.6 4.3 Subtotal FT/PT 4 FT/2 PT 4 FT/2 PT 0 4 FT/2 PT 0 4 FT/1 PT Total FT/PT 25 FT/4 PT 25 FT/4 PT 25 FT/4 PT 25 FT12 PT FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-17 Program: Public Works 3300 Public Grounds Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Public Grounds budget inclusive of the General Fund operating budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington Tree Fund Revolving Funds is $2,609,818, which is a $107,539 or 4.30% increase over the FY2022 budget. The combined Parks, Forestry and Cemetery FY2023 recommended General Fund operating budget is $2,474,818 which is a $92,539 or 3.88% increase from the FY2022 General Fund budget. The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is $1,760,318 and reflects a $93,239 or 5.59% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $714,500 and reflects a $(700) or (0.10)% decrease, which is a net change reflecting removal of a one-time expense for $40,000, offset by inflationary increases in supplies and materials throughout the division. The combined FY2023 revolving fund budgets are funded at $135,000, an increase of $15,000. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for $ 83,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516 Public Grounds FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-18 Program: Public Works 3300 Public Grounds Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $11516,823 $11884,177 1$ 2,102,279 $2,107,855 $ (50,000) $ 2,057,855 $(44,424) -2.11% Enterprise Funds(Indirects) $ 91,108 $ 94,139 $ - $ 96,963 $ -Is 96,963 $ 96,963 I -% Fees&Charges Cemetery Prep Fees $ 272,443 $ 237,123 $ 230,000 $ 250,000 1$ - $ 250,000 1$ 20,000 8.70% Directed Funding -771Cemetery Trust $ 90,038 $ 72,925 $ 50,000 $ 70,000 $ - $ 70,000 $ 20,000 40.00%1 Total 11GeneralFund $ 1 $ •• . rr • $ • • $ 1 111 $ • • $ ••I I FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,403,930 $1,705,237 $ 1,667,079 $1,770,318 $ (10,000) $ 1,760,318 $ 93,239 5.59% Expenses $ 566,482 $ 583,127 $ 715,200 $ 754,500 $ (40,000) $ 7141500 $ (700) -0.10% • •l 3300 GeneralFund r r •• • r • r • • r r • • r •• I Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3310 Parks Division $1,261,614 $1,418,322 $ 1,436,075 $1,545,793 $ - $ 1,545,793 $109,718 7.64% Total 3320 Forestry $ 409,077 $ 525,200 $ 552,426 $ 569,391 $ (46,000) $ 523,391 $(29,035) -5.26% Total 3330 Cemetery $ 299,721 $ 344,843 $ 393,778 $ 409,634 $ (4,000) $ 405,634 $ 11,856 3.01% Total 11 -Genera $ 1 $ •• • rr • $ • • $ 1 111 $ • • $ ••I I Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,301,688 $1,421,925 $ 1,543,351 $1,642,476 $ (10,000) $ 1,632,476 $ 89,125 5.77% Prior Year Retro Payments $ - $ 107,065 $ - $ - $ - $ - -% Overtime $ 102,243 $ 176,248 $ 123,728 $ 127,842 $ - $ 127,842 $ 4,114 3.33% Personal Services $1,403,930 $1,705,237 $ 1,667,079 $1,770,318 $ (10,000) $ 1,760,318 $ 93,239 5.59% Contractual Services $ 284,660 $ 275,117 $ 447,600 $ 461,500 $ (40,000) $ 4211500 $(26,100) -5.83% Utilities $ 47,646 $ 85,929 $ 76,700 $ 85,700 $ - $ 85,700 $ 9,000 11.73% Supplies $ 225,283 $ 216,287 $ 180,400 $ 195,800 $ - $ 195,800 $ 15,400 8.54% Small Capital $ 8,893 $ 5,794 $ 10,500 $ 11,500 $ - $ 11,500 $ 1,000 9.52% Expenses $ 566,482 $ 583,127 $ 715,200 $ 754,500 $ (401 000) $ 714,500 $ (700) -0.10 Total 11GeneralFund $ • 1 $ •• • rr • $ • • $ 1 111 $ • • $ ••I I - -- ------------------------------------------------------------------------------------------------------ Budget Summary - Revolving Funds*FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Lexington Tree Fund $ 86,450 $ 54,120 $ 70,000 $ 75,000 $ - $ 75,000 $ 5,000 7.14% Burial Containers $ 44,705 $ 35,680 $ 50,000 $ 60,000 $ - $ 60,000 $ 10,000 20.00% • . 11 Revolving Funds :• :11 1 111 111 111 111 1'I *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Lexington Tree Revolving Fund Expenses $ 887 $ 23,450 $ 70,000 1$ 75,000 1$ -Is 75,000 1$ 5,000 1 7.14% Burial Container Revolving Fund Expenses $ 29,690 1$ 21,815 $ 50,000 1$ 60,000 1$ -Is 601000 1$ 10,000 20.00% • . 11 Revolving Funds $ 30f . 1 111 111 111 111 12.50% ------------------------------------------------------------------------------------------------------------------------- Budget Summary - All Funds FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,403,930 $1,705,237 $ 1,667,079 $1,770,318 $ (10,000) $ 1,760,318 $ 93,239 5.59% Expenses $ 597,059 $ 628,392 $ 835,200 $ 889,500 $ (40,000) $ 849500 $ 14,300 1 1.71% Total 11 • r 111 r . 1 r 1 r . r (50,000) r 2f6091818 $107,539 4.30% FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-19 Program: Public Works 3400 Environmental Services Town of Lexington, MA Mission: The Environmental Services Division manages the solid waste, recyclables, yard waste and household hazardous products generated by households and municipal facilities. The Division also provides educational materials on ways to reduce solid waste, increase recycling and composting, and reduce the toxicity of the waste stream. Budget Overview: The Environmental Services Division includes Refuse Collection and Disposal, Recycling, Yard Waste and Appliance/Electronic Waste. Refuse collection is the curbside collection of non-recyclable residential solid waste and the separate collection of large appliances and yard waste. Recycling is the curbside collection of recyclable products, management of yard waste operations at the Hartwell Avenue Compost Facility, operation of the Minuteman Household Hazardous Products regional facility and curbside collection of televisions, computer monitors and other electronics (CRT's) and drop-off of corrugated cardboard. The Town entered into a 5-year contract for the collection of trash and recyclables with E. L. Harvey & Sons, Inc. beginning July 1, 2018 and running through June 30, 2023. The Town is currently under contract with Wheelabrator in North Andover for refuse disposal through June 30, 2025. Division Initiatives: 1. Work with E. L. Harvey &Sons to continue a manual refuse and manual single stream recycling collection service. Oversee enforcement of mandatory recycling bylaw and State waste bans regulations. 2. Continue to support programs to divert organics from residential trash. Since May 2018, DPW has provided over 1,000 specialized green carts to residents participating in a food scraps program. Lexington Public Schools divert approximately 100 tons of organics throughout the school year. 3. Continue to assess markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal permits. 4. Continue to support Zero Waste activities and programs, to promote waste reduction programs at public events such as Discovery Day, community fairs and other events. 5. Complete implementation of DPW yard/compost facility operation's plan including gate installation, security and conservation improvements. 6. Explore and implement new revenue opportunities. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-20 Program: Public Works 3400 Environmental Services Town of Lexington, MA Pubilic Works, Director" „si. eir o Operations Su peill i ntei denit of nv,���r�o� � yen taA Service Coilinnpost,Facfit lFo r,er rn a n He a vy Eg W prn,ent Seasonal ,tteiud nt, lie riatoir Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Element 3420: Recycling* (Compost Facility) Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman** — — — 1 Heavy Equipment Operator 2 2 2 1 Seasonal Attendant 0.7 0.7 0.7 0.7 Subtotal FTE 4.7 4.7 4.7 4.7 Subtotal FT/PT 4 FT/1 PT* 4 FT/1 PT* 4 FT/1 PT* 4 FT/1 PT* Total *The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fund. **The FY2023 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-21 Program: Public Works 3400 Environmental Services Town of Lexington, MA Budget Recommendations: The recommended FY2023 All Funds Environmental Services budget inclusive of the General Fund operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions and the Compost Operations and Minuteman Household Hazardous Waste Program Revolving Funds is $4,324,016, which is a net $69,026 or 1.62% increase from the FY2022 budget. There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General Fund operating budget as all staff are funded within the Compost Operations Revolving Fund budget. The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating budget for Expenses is $3,268,446 and reflects a $59,611 or 1.86% increase. The Refuse Collection expense budget is recommended at $1,010,426, a increase of $29,430 or 3.00%, and the Recycling expense budget is recommended at $1,468,095 a decrease of $(10,722) or (0.73)%, both of which reflect the Town's contracts for refuse and recycling collections. The Recycling decrease also reflects the current market for disposal of recycled materials, which has recently begun to stabilize; and is anticipated to decrease by $(78,000) or (19.60)%. The Refuse Disposal expense budget is recommended at $789,925, an increase of $40,903 or 5.46%, attributable to a 3.24% or $2.61 increase in the Town's tipping fee per ton. Total refuse disposal tonnage for FY2023 is projected to be 9,500 tons, an increase of 200 tons due to higher usage while residents have been home during the pandemic. The FY2023 revolving fund budgets are recommended at $1,055,570, a $9,415 or 0.90% net increase. The Minuteman Household Hazardous Waste Program Revolving Fund is level-funded at $260,000. The Compost Operations Revolving Fund is recommended at $795,570, a $9,415 or 1.20% increase, which reflects actual expenses, as well as a program improvement to upgrade a heavy equipment operator to a leadman. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Transition PT Compost Site $ 32,429 $ 161874 $ 491303 $ — $ — $ — $ 49,303 Attendant to FT W-6 pos ition upgrade $ 21496 $ — $ 21496 $ 21496 $ — $ 21496 $ — FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-22 Program: Public Works 3400 Environmental Services Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $2,780,861 $2,986,026 $ 31208,835 $3,268,446 $ - $ 31268,446 $ 59,611 1.86 Total 3400GeneralFund •/ •• •• 1 • 31208,835 •• • 31268,446 • 1.86% Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - I -% Expenses $2,780,861 $2,986,026 $ 31208,835 $3,268,446 $ - $ 3,268,446 $ 59,611 1.86% Program Summary(General FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3410 Refuse Collection $ 924,683 $ 952,423 $ 980 f996 $1,010,426 $ - $ 1,010,426 $ 29,430 3.00% Total 3420 Recycling $1,213,048 $1,265,853 $ 1,478,817 $1,468,095 $ - $ 1,468,095 $(10,722) -0.73% Total 3430 Refuse Disposal $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ - $ 789,925 $ 40,903 5.46 Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ - $ - $ - $ - $ - $ - $ - -% Overtime $ - $ - $ - $ - $ - $ - $ - -% Personal Services $ - $ - $ - $ - $ - $ - $ - -% Contractual Services $2,755,348 $2,976,612 $ 3,172,585 $3,226,946 $ - $ 3,226,946 $ 54,361 1.71% Utilities $ - $ - $ - $ - $ - $ - $ - -% Supplies $ 25,514 $ 9,414 $ 36,250 $ 41,500 $ - $ 41,500 $ 5,250 14.48% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $2,780,861 $2,986,026 $ 3,208,835 $3,268,446 $ - $ 31 268,446 $ 59,611 1.86% Budget Summary - Revolving Funds*-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-. FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Compost Operations Rev. Fund $ 673,846 1$ 804,309 $ 790,000 $ 795,000 $ 2,496 I$ 797,496 $ 7,496 0.95% Minuteman Haz.Waste Rev. Fund $ 153,800 $ 206,854 $ 260,000 $ 260,000 $ - $ 260,000 $ - I _% *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compost Operations Rev.Fund $824,841 $847,524 $ 786,155 $793,074 $ 21496 $ 795,570 $ 9,415 1.20% Compensation $ 325,354 $ 352,623 $ 357,167 $ 358,586 $ 2,496 $ 361,082 $ 3,915 1.10% Expenses $ 211,938 $ 245,515 $ 188,500 $ 194,000 $ - $ 194,000 $ 5,500 2.92% Benefits $ 70,246 $ 43,829 $ 771487 $ 77,487 $ - $ 77,487 $ - -% Debt $ 217,303 $ 205,557 $ 163,001 $ 163,001 $ - $ 163,001 $ - -% Minuteman Haz.Waste Rev.Fund $133,954 $255,449 $ 260,000 $260,000 $ - $ 260,000 $ - -% Expenses $ 133,954 $ 255,449 $ 260,000 $ 260,000 $ - $ 260,000 $ - - Budget Summary - All Funds FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 325,354 $ 352,623 $ 357,167 $ 358,586 $ 2,496 $ 361,082 $ 3,915 1.10% Expenses $3,126,753 $3,486,989 $ 31657,335 $3,722,446 $ - $ 3,722,446 $ 65,111 1.78% Benefits(Revolving Fund) $ 70,246 $ 43,829 $ 77,487 $ 77,487 $ - $ 77,487 $ - - [Debt Service(Revolving Fund) $ 217,303 1$ 205,557 $ 163,001 $ 163,001 Is - $ 163,001 $ - - FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-23 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, and ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Water Division budget is comprised of Water Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Water Operations maintains and repairs the water system that delivers water to Lexington homes and businesses through 154 miles of water mains, 1,747 fire hydrants and two water towers that store 3.24 million gallons of water. The Town has athree-block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate for the additional units increases. Customers are billed twice per year. The Town also sells water to the Town of Bedford at the MWRA wholesale rate plus an administrative fee. The MWRA provides water to Lexington and greater Boston. Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Water Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2023, the Water Enterprise Fund will contribute to the Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Departmental Initiatives: 1. Continue with the Hydrant Maintenance Program. 2. Continue working with the vendor implementing the Automatic Meter Reading System (AMR). 3. Implement avalve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-24 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Manager off p e ratio r . Water p e rint e n rat r_Utilit. I'Billing D! e,, CrewChief p a nage r Ass i sty nt f' I q�i p, °��i°�t Laborer/Truck brrT r . r��° r' Lm a n Operator G ra r S hove l Leadm a r Meter Reader r r.ato r Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Superintendent of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator 1 1 1 1 Leadman/Cross Connector Inspector 2 2 2 2 Heavy Equipment Operator 4 4 4 4 Laborer-Meter Reader 1 1 1 1 Department Assistant 0.2 0.2 0.2 0.2 Total FT/PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-25 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Budget Recommendations: The FY2023 recommended Water operating budget is $13,844,481, inclusive of indirect costs. The recommended budget reflects a $1,220,015 or 9.66% increase from the FY2022 budget. The budget for Compensation is $875,670, and reflects a $10,216 or 1.18% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $533,500 which is an increase of$19,200, or 3.73% from FY2022, and is due to an increase in professional development to support training and licenses for several new staff members, as well as inflationary increases in supplies and materials. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing water main replacement program to being funded directly by user charges instead of debt financing. This is the third year of an 11-year transition to move the entire $2,200,,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2023 recommendation for cash capital is $600,000. Debt service is recommended to increase by $57,,360 or 4.86%. The preliminary MWRA Assessment is $9,618f 303, which is a $874,391 or 10.00% increase from FY2022. The final assessment will be issued in June 2022. In FY2023, it is recommended that the Water Enterprise Fund continue contributing to the Other Post- Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of water operations are projected at $977,093, an increase of$58,848 or 6.41%. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for $ 83,895 $ 171621 $ 101,516 $ — $ — $ — $ 101,516 Water/Sewer FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-26 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy 1$ - $ - $ - $ - $ - $ -is - -% Enterprise Funds Retained Earnings $ - $ - $ - $ - $ - $ - $ - -% User Charges $10,594,289 $13,560,393 $ 12,316,466 1$13f536f481 $ - $ 13,5361481 1$11220fO151 9.91% Meter Charges $ 44,896 $ 75,844 $ 35,000 $ 35,000 $ - $ 35,000 $ - -% Investment Income $ 17,931 $ 6,399 $ 8,000 $ 8,000 $ - $ 81000 $ - -% Fees&Charges $ 399,794 $ 265,633 $ 265,000 $ 265,000 $ - $ 265,000 $ - -% Total 3600 Water / 1 • 1 i 13,908f268 12,624,466 • • • • i FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 660f929 $ 834,114 $ 865,454 $ 875,670 $ - $ 875,670 $ 10,216 1.18% Expenses $ 420 f436 $ 467,078 $ 514,300 $ 533,500 $ - $ 533,500 $ 19,200 3.73% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ 600,000 $ 200,000 50.00% Debt $ 11192,000 $ 965,096 $ 1,179,794 $ 1,237,154 $ - $ 1,237,154 $ 57,360 4.86% MWRA $ 71413,364 $ 8,006,399 $ 8,743,912 $ 91618,303 $ - $ 9,618,303 $ 8741391 10.00% OPEB $ 2,761 $ - $ 2,761 $ 2,761 $ - $ 21761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ - $ 977,093 $ 58,848 6.41% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase 3610 Water Operations $ 2,273,365 $ 2,266,288 $ 2,559,548 $ 2,646,324 $ - $ 2,646,324 $ 86,776 3.39% 3620 MWRA $ 71413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ - $ 9,618,303 $ 874,391 10.00% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ - $ 600,000 $ 200,000 50.00% OPEB $ 2,761 $ - $ 2,761 $ 2,761 $ - $ 21761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ - $ 977,093 $ 58,848 6.41% Total 3600 Water / / • 1• 11,402,688 12,624,466 r • • . . 13f844f481 FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 543,405 $ 598,162 $ 681,660 $ 689,487 $ - $ 689,487 $ 71827 1.15% Prior Year Retro Payments $ - $ 54,507 $ - $ - $ - $ - -% Overtime $ 117,523 $ 181,445 $ 183,794 $ 186,183 $ - $ 186,183 $ 21389 1.30% Personal Services $ 660,929 $ 834,114 $ 865,454 $ 875,670 $ - $ 875,670 $ 10,216 1.18% Contractual Services $ 183,763 $ 247,112 $ 269,800 $ 279,800 $ - $ 279,800 $ 10,000 3.71% Utilities $ 18,143 $ 18,032 $ 17,000 $ 17,000 $ - $ 17,000 $ - -% Supplies $ 192,234 $ 198,018 $ 202,500 $ 211,700 $ - $ 2111700 $ 91200 4.54% Small Capital $ 26 296 $ 3 916 $ 25 000 $ 25 000 $ - $ 25,000 $ - -% Expenses $ 420,436 $ 467,078 $ 514,300 $ 533,500 $ - $ 533,500 $ 19,200 3.73% Cash Capital $ - $ 200,000 $ 400,000 $ 600,000 $ - $ 600,000 $ 200,000 50.00% Debt $ 1,192,000 $ 965,096 $ 1,179,794 $ 11237,154 $ - $ 1,2371154 $ 57,360 4.86% MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 91618,303 $ - $ 9,618,303 $ 874,391 10.00% OPEB $ 2,761 $ - $ 2,761 $ 2,761 $ - $ 21761 $ - -% Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ - $ 977,093 $ 58,848 6.41% Total 3600 Water Enterprise $ / • 1• $ •• 12,624,466 I . .I/ I• . . 13f844,481 I II• l 1 • ••I I FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-27 Program: Public Works 3700 Sewer Enterprise Town of Lexington, MA Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Sewer Division budget is comprised of Wastewater Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Sewer Division maintains the wastewater system that serves 99 percent of Town residences and businesses through 34 miles of trunk lines, 119 miles of street lines and 10,326 service connections. There are also ten sewage-pumping stations operated by the Sewer Division. The Town has a three- block inclining rate structure to encourage conservation. Customer sewer usage is determined based on water usage over the same period, with the exception of meters dedicated to outdoor irrigation. The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer Island treatment facility. Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Sewer Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2023, the Sewer Enterprise Fund is recommended to contribute to the Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Departmental Initiatives: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Reading System project. (AMR). 3. Continue to educate the public on the costs and problems created by Inflow &Infiltration. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-28 Program: Public Works 3700 Sewer Enterprise Town of Lexington, MA P,Lib,,,Ii,c WarLr Director Manager of" pe ratio,iss Sewer i Superintendent ............ U,t i1i ity Boil,",11 I;J ri g Crew-Chief M eir a nag, Heavy Equ',ipment Departs n t 0 p,e ra to,r Assistant Laboreir/Truck,Driver' S e,a s,o,,in,al La b-o re ir Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Supt. of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Heavy Equipment Operator 2 2 2 2 Department Assistant 0.2 0.2 0.2 0.2 Seasonal Assistant 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 Total FTE 4.9 4.9 4.9 4.9 Total FT/PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 V-29 Program: Public Works 3700 Sewer Enterprise Town of Lexington, MA Budget Recommendations: The FY2023 recommended Sewer operating budget, inclusive of indirect costs, is $12,335,486, a $1,132,216 or 10.11% increase over the FY2022 budget. The budget for Compensation is $399,848 and reflects a $10,069 or 2.58% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $458,400, an increase of $3,750 or 0.82%, which reflects anticipated inflationary increases for electricity, supplies and materials. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing sanitary sewer main replacement program to being funded directly by user charges instead of debt financing. This is the third year of a 10-year transition to move the entire $1,,000,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2023 recommendation for cash capital is $300,,000. Debt service is recommended to increase by $172,371 or 11.77%. The preliminary MWRA Assessment is $8,994,934, which is a $817,,721 or 10.00% increase from FY2022. The final assessment will be issued in June 2022. In FY2023, it is recommended that the Sewer Enterprise Fund continue contributing to the Other Post- Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer operations are projected at $542,416, a increase of $28,305 or 5.51%. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for $ 83,895 $ 171621 $ 101,516 $ — $ — $ — $ 101,516 Water/Sewer FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-30 Program: Public Works 3700 Sewer Enterprise Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ - $ - $ - $ - $ - $ - $ - -% Enterprise Funds Retained Earnings $ - $ - $ - $ - $ - $ - $ - -% User Charges $ 9,885,948 $10,763,060 $ 10,841,270 $11,973,486 $ - $ 11,973,486 $11132,216 10.44% Connection Fees $ 695 $ 773 $ - $ - $ - $ - $ - -% Investment Income $ 14,259 $ 8,811 $ 8,000 $ 8,000 $ - $ 81000 $ - -% Fees&Charges $ 514,538 $ 388,599 $ 354,000 $ 354,000 $ - $ 354,000 $ - -% Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 226,162 $ 315,205 $ 389,779 $ 399,848 $ - $ 399,848 $ 10,069 2.58% Expenses $ 284,781 $ 325,634 $ 454,650 $ 458,400 $ - $ 458,400 $ 31750 0.82% Cash Capital $ - $ 100,000 $ 200,000 $ 300,000 $ - $ 300,000 $ 100,000 50.00% Debt $ 11200,863 $ 11243,337 $ 1,464,513 $ 1,636,884 $ - $ 1,636,884 $ 172,371 11.77% MWRA $ 7,837,139 $ 71922,359 $ 8,177,213 $ 81994,934 $ - $ 8,9941934 $ 8171721 10.00% OPEB $ 31004 $ - $ 3,004 $ 3,004 $ - $ 31004 $ - -% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ - $ 5421416 $ 28,305 5.51% Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase 3710 Sewer Enterprise $ 1,711,806 $ 1,884,177 $ 2,308,942 $ 2,495,132 $ - $ 2,495,132 $ 1861190 8.06% 3720-MWRA $ 7,837,139 $ 71922,359 $ 8,177,213 $ 81994,934 $ - $ 8,994,934 $ 817,721 10.00% Cash Capital $ - $ 100,000 $ 200,000 $ 300,000 $ - $ 300,000 $ 100,000 50.00% OPEB $ 31004 $ - $ 3,004 $ 3,004 $ - $ 31004 $ - -% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ - $ 5421416 $ 28,305 5.51% Total 11Sewer Enterprise $ , '•I 'I $ , I I: •• $ ' ' $ •• $ $ •• $ • / I I Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 197,259 $ 252,732 $ 305,063 $ 314,031 $ - $ 314,031 $ 81968 2.94% Prior Year Retro Payments $ - $ 12,329 $ - $ - $ - $ - -% Overtime $ 28,903 $ 50,144 $ 84,716 $ 85,817 $ - $ 85,817 $ 11101 1.30% Personal Services $ 226,162 $ 315,205 $ 389,779 $ 399,848 $ - $ 399,848 $ 10,069 2.58% Contractual Services $ 134,846 $ 131,011 $ 207,400 $ 207,400 $ - $ 2071400 $ - -% Utilities $ 108,424 $ 111,977 $ 130,000 $ 131,000 $ - $ 131,000 $ 11000 0.77% Supplies $ 41,511 $ 81,788 $ 103,250 $ 105,900 $ - $ 105,900 $ 21650 2.57% Small Capital $ - $ 858 $ 14 000 $ 14 100 $ - $ 14 100 $ 100 0.71% Expenses $ 284,781 $ 325,634 $ 454,650 $ 458,400 $ - $ 458,400 $ 31750 0.82% Cash Capital $ - $ 100,000 $ 200,000 $ 300,000 $ - $ 300,000 $ 100,000 50.00% Debt $ 1,200,863 $ 11243,337 $ 1,464,513 $ 11636,884 $ - $ 1,636,884 $ 172,371 11.77% MWRA $ 7,837,139 $ 71922,359 $ 8,177,213 $ 81994,934 $ - $ 8,994,934 $ 8171721 10.00% OPEB $ 3,004 $ - $ 3,004 $ 3,004 $ - $ 31004 $ - -% Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ - $ 5421416 $ 28,305 5.51% FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 V-31 This Page Intentionally Left Blank. � 00 > \ ,\ /Iro : «/ NMI,\\» : r % \ y Section VI: Program 4000m. Public Safety This section includes detailed information about the FY2019 Operating Budget & Financing Plan for public safety. It includes: • 4100 Law Enforcement VI-3 • 4200 Fire & Rescue VI-8 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VI-1 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Program: Public Safety 4100 Law Enforcement Town of Lexington, MA Mission: The Lexington Police Department provides public safety services to enhance the quality of life in Lexington. A team of dedicated police officers, detectives, dispatchers and support staff work in a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress crime, reduce fear and deliver services to the community through a variety of prevention, problem solving and law enforcement programs. Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In FY2021, the Police Department responded to 13,501 calls for service with 659 crimes investigated. The Administration division is comprised of 11 full-time and 6 part-time employees including: the Chief and two Captains who oversee administrative and operational functions including budget, planning, training, personnel administration, public affairs and policy development; four Lieutenants who each lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7 policing services; an administrative Sergeant who tends to the accreditation program as well as detail assignments and event planning; an office manager and clerk who handle records management, accounting and payroll; 6 cadets who provide administrative support; and a mechanic who purchases, equips and maintains the vehicle fleet and other specialized equipment. The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants) responsible for responding to a variety of critical front-line services 24/7 including intervening in emergencies, promoting crime prevention and traffic safety as well as suppressing crime. The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO) and one account clerk. Meter and parking enforcement in Lexington Center is done by the PEO. The Traffic Bureau supervisor also manages the school crossing guard program. The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant Prosecutor and oversees six detectives responsible for investigation and prevention including: three major case detectives, a family services detective, a Community Resource Officer (CRO) and a School Resource Officer (SRO). The Dispatch division is comprised of ten civilian dispatchers responsible for directing the proper resources to nearly 14,000 service calls that require a police, fire or medical unit response. The Animal Control division entered into an agreement to share a full-time Animal Control Officer (ACO) with the Town of Bedford in October 2015, with 70%, or 27 hours per week allocated to Lexington. The ACO is an employee of the Town of Bedford, but will continue to work collaboratively with the Lexington Board of Health regarding animal related health issues. The School Crossing guard program has 17 part-time civilian members who cover 15 school crossings during the school year. A program improvement seeks to increase these numbers to 18 part-time civilian members covering 16 crossings. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VI-3 Program: Public Safety 4100 Law Enforcement Town of Lexington, MA Departmental Initiatives: 1. Identify and schedule training surrounding Diversity, Equity and Inclusion (DEI), Fair and Impartial Policing (FIP) and De-escalation Techniques. Explore ways to increase our community engagement to ensure trust, accountability and transparency with the residents, work force and visitors of Lexington. 2. Continue to support and work with the Facilities Department, the Permanent Building Committee, Tecton Architects and input from citizen groups regarding the design and construction of a new police station. 3. With the anticipated hiring of a Police Chief in early 2022, and potentially other members of the command staff, continue the smooth transition plan and executive development practices that will continue to identify and develop future leaders from within the Department. Chief.of Police, Captain of Ad rya in istratio n miwmww•wuuwmwuu uwuawmia o mowm uuiu uwuawuouu owluowmu uwwulwwwuwuwoaowuo uwuwuou�wu w�aowuo uwu woaowu�oo�iwwwwlw!mo"Iw wwwwi iw�w'w✓'.w�Nwi wwNll NM01 pn� � xxxxxxxxx�. Traffic Bureau Ad min istrative Patrol Lieutenents Administrative D e e di ve Su perAsor Assistant Se rg ea nt Lieutenant �w� wmw�wwwJ romwwwwww wnmromimim�wma�wmwrwimwmrowwwwmrowrmuwmmmmmrmwiuwmrommmwimwwmwrw urvw,. Parkin g E n forcemeat Patrol Sergeants D i spatchers Prosecutor ce WYwtliwiOMMKwIwriKKwi0wNI0wI�MwwA0Po0."wON 101wwby� wNMfOUI!INNNw0101fwONNM�Ow00w0000wNM�O NPOw00wNOw ONNM�Ow00w0000wNM�NUI!IMO I Account w a tm 10 ffi oe rs An w I C o ntrol D e e di stant C rossi rr g G cards www M e&ionic Yq mmwmn� mw mwuuwwww a uumuuuw C ad�' e °dig wmuwwwwuwwiw�wwiwwwuwwmuww�wwwhwhwwiwmwwrewwownw'/wwawrorwwrwwn�n wiwwww wiwwwi eke di°ve Community Resource FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VI-4 Program: Public Safety 4100 Law Enforcement Town of Lexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Chief 1 1 1 1 Captain of Operations 1 1 1 1 Captain of Administration 1 1 1 1 Administrative Sergeant 1 1 1 1 Lieutenants(Patrol) 4 4 4 4 Sergeants(Patrol) 5 5 5 5 Police Officers 29 29 29 29 Lieutenant(Detective) 1 1 1 1 Sergeant(Detective-Prosecutor) 1 1 1 1 Detectives; Major Case 3 3 3 3 Family Services Detective 1 1 1 1 School Resource Officer 1 1 1 1 Community Resource Officer 1 1 1 1 Cadets- 6 part-time 3.06 3.06 3.06 3.06 Parking Enforcement Officer 1 1 1 1 Dispatch Supervisor — 1 1 1 Dispatchers 9 9 9 9 Office Manager 1 1 1 1 Traffic Bureau Supervisor 1 1 1 1 Administrative Assistant 1 1 1 1 Department Account Assistant 1 1 1 1 Mechanic 1 1 1 1 Animal Control - 1 part-time — — — — Parking Lot Attendants- 8 part-time 2.81 2.81 — — Crossing Guards- 18 part-time 3.69 3.69 3.69 3.91 Total FTE • 75.56 72.75 72.97 50 Officers 50 Officers 50 Officers 50 Officers Overall staff changes from FY2020 to FY2023: FY2021 - Dispatch Supervisor role reflects program improvement,funded via Enhanced 911 state grant. FY2022- Parking Lot Attendants reflect a transition at the Depot Lot from an attended lot to a pay- by-plate program FY2023-A program improvement requests an 18th crossing guard to cover a third location on Marrett Rd. for the Hastings School. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VI-5 Program: Public Safety 4100 Law Enforcement Town of Lexington, MA Budget Recommendations: The FY2023 recommended Police Department budget is $8,265,,377 which is a $121,230 or 1.49% increase from the FY2022 budget. The budget for Compensation is $7,169,307 and reflects an increase of $50,309 or 0.71%, which is a net increase that reflects savings due to staff turnover offset by contractually obligated step increases, a program improvement to support enhanced police training under the new state certification requirements, a second program improvement which anticipates the need for staff to transport detainees to another location once the police move to their temporary location, and a third program improvement to fund a third crossing guard on Marrett Road for the Hastings Elementary School. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $1,096.,070 and reflects an increase of $70,921 or 6.92%. Nearly $30,000 is due to anticipated increases in the regional gasoline contract. The majority of the remaining increase is due to the purchase of two Hybrid vehicles, increased costs associated with supplies and ammunition, increased training and mileage costs, and an increase for the contract with the Town of Bedford to fund the Animal Control Officer. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Administrative Lieutenant $ 141,661 $ 18,458 $ 160,119 $ — $ — $ — $ 160,119 Required Police Training $ 41,840 $ 607 $ 42,447 $ 41,840 $ 607 $ 42,447 $ — Holding Cell Shifts $ 44,800 $ 650 $ 45,450 $ 44,800 $ 650 $ 45,450 $ — Crossing Guard $ 71921 $ 115 $ 8,036 $ 7,921 $ 115 $ 8,036 $ — FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VI-6 Program: Public Safety 4100 Law Enforcement Town of Lexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $71073,419 $71471,636 $ 7,613,247 $7,951,816 1$ 94,561 $ 8,046,377 $433,130 5.69% Fees&Charges Fees $ 113,811 $ 88,026 $ 115,000 $ 115,000 $ - $ 115,000 $ - -% Fines&Forfeitures $ 152,654 $ 59,820 $ 1011000 $ 101,000 $ - $ 1011000 $ - -% Licenses&Permits $ 3,188 $ 5,100 $ 21800 $ 3,000 $ - $ 31000 $ 200 7.14% Parking Fund* $ 312,100 $ 312,100 $ 3121100 $ - $ - $ - $(312,100) -100.00% Total 4100 Law Enforcementrr • rr • • •• rr • 144,147 I $• / • • rr • • rr • • rr , 1.49% Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $6,753,696 $7,002,993 $ 7,1181998 $7,0741746 $ 94,561 $ 7,169,307 $ 50,309 0.71% Expenses $ 901,475 $ 933,689 $ 11025,149 $1,096,070 $ - $ 1,096,070 $ 70,921 1 6.92% Total 4100 Law Enforcementrr • rr • • •• rr • I I I rr• 1 • • rr • • rr 8f265,377 rr ' 1.49% Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 4110 Police Administration $ 1,799,212 $ 1,925,919 $ 1,804,589 $1,796,646 $ - $ 1,796,646 $ (71943) -0.44% Total 4120 Patrol&Enforcement $3,604,027 $3,743,861 $ 4,001,304 $4,063,728 $ 86,640 $ 4,150,368 $ 149,064 3.73% Total 4130 Traffic Bureau $ 463,758 $ 428,958 $ 396,075 $ 399,256 $ - $ 399,256 $ 31181 0.80% Total 4140Investigations $ 870,04O $ 932,948 $ 958,461 $ 946,043 $ - $ 946,043 $ (12,418) -1.30% Total 4150 Dispatch $ 699,122 $ 700,905 $ 738,222 $ 722,587 $ - $ 722,587 $ (15,635) -2.12% Total 4160 Animal Control $ 65,812 $ 67,053 $ 69,888 $ 73,104 $ - $ 73,104 $ 31216 4.60% Total 4170 Crossing Guards $ 153,200 $ 137,039 $ 175,608 $ 169,452 $ 7,921 $ 177,373 $ 1,765 Total 4100 Law Enforcementrr • rr • • •• rr • 144,147 I rr• / • • rr • • rr • • rr / 1.49% Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $51594,835 $5,754,440 $ 6,1721458 $6,1341787 $ 7,921 $ 6,142,708 $ (29,750) -0.48% Prior Year Retro Payments $ - $ - $ - $ - $ - $ - $ - -% Overtime $ 1,158,861 $ 11248,553 $ 942,040 $ 936,359 $ 86,640 $ 1,022,999 $ 80,959 8.59% Personal Services $6,753,696 $7,002,993 $ 7,114,498 $7,071,146 $ 94,561 $ 71165,707 $ 51,209 0.72% Contractual Services $ 342,735 $ 287,089 $ 410,742 $ 419,324 $ - $ 419,324 $ 8,582 2.09% Utilities $ 108,729 $ 112,457 $ 128,487 $ 164,747 $ - $ 1641747 $ 36,260 28.22% Supplies $ 223,212 $ 264,008 $ 2171281 $ 219,623 $ - $ 219,623 $ 21342 1.08% Small Capital $ 226,799 $ 270,135 $ 268,639 $ 292,376 $ - $ 292,376 $ 23,737 8.84% Expenses $ 901,475 $ 933,689 $ 11025,149 $1,096,070 $ - $ 11096,070 $ 70,921 6.92 Total 4100 Law Enforcementrr • rr • • •• rr 81139,647 rr • • rr • • rr • 261,777 $ / 1.50% *Reflects transfers from the Parking Fund to the General Fund rather than actual revenue from parking permits,Depot Square lot fees,and Pay-by-Phone and meter revenue. The fund balance is insufficient to support a transfer to the General Fund in FY2023 due to effects from the pandemic as well as sizeable capital projects in FY2022. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VI-7 Program: Public Safety 4200 Fire & Rescue Town of Lexington, MA Mission: The Lexington Fire Department protects the people, homes and businesses in our community from fire, medical emergencies, hazardous material incidents and natural disasters. This is accomplished through public education, safety code management and emergency response. Budget Overview: The Fire Department is comprised of five divisions: Administration, Fire Prevention, Fire Suppression, Emergency Medical Services and Emergency Management. • Administration is responsible for developing policies and procedures, training, inventory control, financial and budgetary oversight, and managing the day-to-day operations of the Department. • Fire Prevention is responsible for fire code enforcement activities, public education, plan review, permit application and approval, flammable/combustible liquid storage approval and regulatory enforcement of blasting applications and permits. • Fire Suppression is staffed 24/7, operating out of two stations and responding to emergency calls including: fire suppression, motor vehicle accidents, medical emergencies, hazardous material responses, and other emergency incidents. • Emergency Medical Services operates in conjunction with the Fire Suppression division, staffing two ambulances 24/7 at the Advanced Life Support (ALS) level. These vehicles respond to over 2,500 calls for assistance annually. • Emergency Management is responsible for communications with the Federal Emergency Management Agency (FEMA) and the Massachusetts Emergency Management Agency (MEMA),, as well as reviewing and commenting on numerous Townwide emergency operation plans. The Chief serves as the Emergency Management Director and the department's administrative staff support this division. Departmental Initiatives: 1. Implement additional modules of the Public Safety Software and build out to department needs. 2. Role out online fire permitting process. 3. Develop an improved employee recruitment process to address diversity and retention. 4. Continue work on new fire headquarters as one year comes to an end and identify any needs. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VI-8 Program: Public Safety 4200 Fire & Rescue Town of Lexington, MA "ire Chiefj +i���w.mimmmmmmmmmmuu�ummouoww mmmmmmwwmmimwomm�m�mwwww.+ouwn�✓mwwww.+ouwnwwww.+ouwnwwww.+oww �,��.a uw wwww.+ouwn wwww.+ouwn �'mmuw:.rouwnwwww.+ouwnwwww.+ouw wwww.+ouwn�hR I!�X60Pw.+ouwnwwww.+ouwnwwww.+ouwn m.+ouwnimiummm�mmm mmmoun'°°dr�� o� U Manager Fmre,�C i � � Frtre�C i g rain i n /E M S 0 perati n P reevent i' n ------- 11411@!1@!1@!1@!1@!1@!1@!1@!1@!1@!1@!1@!1@!1@!1@!1@!1@11@!1@!1@!1@!1@II@II@IIHi IVIIIVINMiVIIINIIIflYI�INIflYI�INIflYI�INIflYI�INIflYI�INIMYffNriWI�INIflYI�INIflYI�INIflYI�INIMYffN(Bid "Y/NIIIIWIAiIIA/flYillA!l/iIVI�III6111W1�INllIMIAiIIA/flYiII�IIIIIIIIIN!!l�Ilif/ffff(((UllJll�/flifN IWd�Ylll➢Y/9Y/9Y/9Y/9Y/9Y/MYlY11P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1P,Y1" ��fNIIW�W�W�W�W�W�W�W�W�W�W�W�WiWlflYlflYlflYlflYIflYIMIA!tlIIIVINMiVIIINIflYIu�iVIIINIflYIu�iVIIINIMYfffiWlu�iVIIINIflYIu�iVIIINIflYIu�iVIIINMiWff fyl� sIIIh ift Conrumm ndler rt� F ire.P�r�. e,ntmo n p .......�in F ii re In spiecto r Assistant (PT Lieut.Lieuten ant p pe,r s h i ft) F li re F igh ter s, hif 1"1 Is hift Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Office Manager 1 1 1 1 Fire Inspector 1 1 1 1 Fire Captains 4 4 4 4 Fire Lieutenants 12 12 12 12 Firefighters/Paramedics 44 44 44 44 Fire Prevention Assistant 0.86 0.86 0.86 0.86 Total 65.86 65.86 65.86 65.86 • • • • • FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VI-9 Program: Public Safety 4200 Fire & Rescue Town of Lexington, MA Budget Recommendations: The FY2023 recommended Fire Department budget is $8,068,468. The recommended budget is a $99.,158 or 1.24% increase from the FY2022 budget. The recommended budget for Compensation is $7,269,665, and reflects an increase of$22,464 or 0.31% from the revised FY2022 budget, for contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $798,803 and reflects a net increase of$76,,694 or 10.62%, which includes anticipated increases in diesel fuel costs ($12,400). increases in maintenance costs ($10,000) for fire apparatus, ambulance and fleet vehicles; enhanced communications costs ($2,400) to house the Emergency Command Center at fire headquarters, and a program improvement ($48,,633) for a training mannequin to allow staff to practice their life support skills. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Advanced Life Support Training $ 48,633 $ — $ 48,633 $ 48,633 $ — $ 48,633 $ — and Simulation Manikin Medstat MS 500 EMS ATV and $ 84,048 $ — $ 84,048 $ — $ — $ — $ 84,048 Trailer Combination Wildfire Scout and $ 55,280 $ — $ 55,280 $ — $ — $ — $ 55,280 Personnel Transporter ATV FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VI-10 Program: Public Safety 4200 Fire & Rescue Town of Lexington, MA Budget Summary Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $51840,461 $61357,519 $ 6,550,635 $6,596,160 $ 48,633 1$ 6,644,793 $ 941158 1 1.44% Fees&Charges Ambulance Fees $1,321,540 $1,157,735 $ 1,340,000 $ 1,340,000 $ - $ 1,340,000 $ - -% Fire Department Fees $ 32,850 $ 47,395 $ 33,675 $ 33,675 $ - $ 33,675 $ - -% Licenses&Permits $ 55,480 $ 55,120 $ 45,000 $ 50,000 $ - $ 50,000 $ 51000 11.11% Total11 Fire . 1 . . . 1 119f835 $ 48f633 $ 8f 068,468 FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $61645,325 $6,987,078 1$ 7,247,201 $7,269,665 $ - $ 7,269,665 $ 22,464 0.31% Expenses $ 605,006 $ 630 f691 $ 722,109 $ 750,170 $ 48,633 $ 798,803 $ 76,694 1 10.62% Total11 Fire . 1 . . . 1 . 1 . . . . 1.. .. Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 4210 Fire Administration $ 470,901 $ 550,049 $ 582,730 $ 608,685 $ - $ 608,685 $ 25,955 4.45% Total 4220 Fire Prevention $ 228,785 $ 233,563 $ 240 f6O5 $ 245,071 $ - $ 245,071 $ 41466 1.86% Total 4320 Fire Suppression $61382,277 $61625,477 $ 6,928,204 $6,945,138 $ - $ 6,945,138 $ 16,934 0.24% Total 4240 Emergency Medical $ 164,206 $ 204,780 $ 211,771 $ 212,541 $ 48,633 $ 2611174 $ 49,403 23.33% Services Total 4250 Emergency $ 4,161 $ 3,900 $ 6,000 $ 8,400 $ - $ 81400 $ 2,400 40.00% Management Total11 Fire . 1 . . . 1 . 1 . . . . 068,468 FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $51624,935 $51878,461 $ 6,075,937 $6,133,174 $ - $ 6,133,174 $ 57,237 0.94% Overtime $1 020 390 $1 108f 616 $ 1 171 264 $ 1 136 491 $ - $ 1 136 491 $ 34 773 -2.97% Personal Services $6,645,325 $6,987,078 $ 7,247,201 $7,269,665 $ - $ 71269,665 $ 22,464 0.31% Contractual Services $ 287,580 $ 292,933 $ 336,304 $ 351,154 $ - $ 3511154 $ 14,850 4.42% Utilities $ 52,053 $ 44,402 $ 67,890 $ 80,331 $ - $ 80,331 $ 12,441 18.33% Supplies $ 263,943 $ 180,807 $ 217,415 $ 218,185 $ - $ 218,185 $ 770 0.35% Small Capital $ 1,429 $ 112,549 $ 100,500 $ 100,500 $ 48,633 $ 149,133 $ 48,633 48.39% Expenses $ 605,006 $ 630,691 $ 722,109 $ 750,170 $ 48,633 $ 7981 803 $ 76,694 10.62% Total11 Fire . 1 . . . 1 . 1 . . 1.8 .. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VI-11 This Page Intentionally Left Blank. � 00 > \ ,\ /Iro : «/ NMI,\\» : r % \ y Section VII: Program 5000m. Culture & Recreation This section includes detailed information about the FY2023 Operating Budget & Financing Plan for culture & recreation services. It includes: • 5100 Cary Memorial Library VII-3 • 5200 Recreation and Community Programs VII-9 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-1 This Page Intentionally Left Blank. »> OF h col ywY ,% muWlww r� I f� . �o .. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-2 Program: Culture & Recreation 5100 Cary Memorial Library Town of Lexington, MA Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our community. Budget Overview: Cary Memorial Library is comprised of three divisions: Administration and General Services, Adult Services, and Youth Services. • Administration and General Services includes administrative staff and webmaster salaries, as well as the supply, equipment, and Minuteman Library Network membership costs. • Adult Services includes all adult library, technology, and bibliographic services staff as well as adult books and audiovisual materials. • Youth Services includes all children's library staff and also includes library materials for children and teens. Departmental Initiatives: Our Guiding Principles 1. Books, information, and so much more: We continue our 150-year-long tradition of providing books and other materials that reflect the needs and interests of Lexington residents. Though much has changed since our doors first opened in 1869, our essential function remains the same - to bring the world of information and ideas to you. 2. At the intersection of learning, making, and play: In recent years, educational research has increasingly shown that we learn best through experience - by making mistakes and trying again. In furthering this effort, we are expanding these types of learning opportunities, giving you more chances to build, create and play. 3. A place that works for everyone: We value the rich diversity of our community, and our commitment to equitable service for all is unwavering. Efforts to identify and remove barriers to access are ongoing - we are a work in progress. 4. With opportunities for human connection: In a world where technology is ever-present, we are committed to fostering human interactions. Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between old friends. Other times it takes the shape of an elaborate event with community partners and hundreds of guests. Large and small, these moments, shared among neighbors, strengthen the social fabric of Lexington. 5. A future as vibrant as our past: With more than a half million visitors each year, Cary Library is a cherished community asset and a source of civic pride. Stewardship of this resource requires equal attention to preservation and transformation. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-3 Program: Culture & Recreation 5100 Cary Memorial Library Town of Lexington, MA �GdllNllR!!M!!M!!M!!M!!M!!M!!M!!MlIWO�iWWWWWW�l�lm�'�Jl'�WWWWWW�l�lm�'�Jl'kII,INGWANANANANANANANANANANANANANANANANANANANANAN,��IINtlfillfillfillfillfillfillfillfillfillfillfillfillfillfill��sa ��Jl1,wmmmwwmnwmwwmnomxwuwwwmnwmwwmnwmwwmnwmwwmnwmwwmnwmmm wwmnwmwwmnwmwwmnwm wwmnwmwwmnwmwwmnwmw!�.min Y Y Library Trustees Library D ire d r a I�,M%/UWPY/m�1Y/m�1Y/m�1Y?Xw5/M"ai/9rMvi/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/MmMIHAI@Y2YAi/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9�M�1i/9NGWNYJYIIAY4YllAY4YllAY4YllAY4Y!!!Y!!!Y!!!Y!!!Y!, f i P� �n Cie�m u , Li aFy O Chi r d nr He ad of Head fi Youth Head of Adult Technology Y eri e rie Train in n i Librarian II Li ran i � n I I �110 anage r i n Li° rari an I Lid rari an I Library Associate a ------------- Library A,ssoci ate Library s nci ate Library Technician a r� i Library;rary Te chn ic i an s Library Te c n ici ans -mr-mr-mr-mr-mr-----1% �gi�rwmv�.mwv�.mwv�.mwv�.mwv�.mwv�.mwv�.mwv�.mwv�.mwv�.mwv�.mnsw.mv�.mwv�.mwv�.mwv�.mwv�.m U;�� Dart-ti meStaff Dart-ti taff FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-4 Program: Culture & Recreation 5100 Cary Memorial Library Town of Lexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Library Director 1.0 1.0 1.0 1.0 Deputy Library Director* 1.0 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 1.0 Head of Adult Services 1.0 1.0 1.0 1.0 Head of Youth Services 1.0 1.0 1.0 1.0 Head of Technology&Training* - - 1.0 1.0 Librarian I*** 5.0 5.0 6.0 6.0 Librarian II* 5.0 5.0 4.0 4.0 Library Associates*** 7.0 7.0 8.0 8.0 Library Technicians**** 3.5 2.8 2.8 2.8 Library Technician II***,**** 7.0 8.0 6.0 6.0 Adult Pages***** 1.6 1.6 1.6 2.2 Student Pages***** 0.7 0.7 0.7 - Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed • • *In FY2022,due to staff turnover, the Head of Technology role was broken out from the Deputy Library Director and re- established as a Department Head position. A Librarian II was assigned to the role. **In FY2022,Fall STM approved the transfer of the Library's dedicated webmaster from the Innovation&Technology budget to the Library budget. ***In FY2022, two Library Technician Its were reclassified to a Library Associate and a Librarian I. ****A Program Improvement in FY2020 added hours to cover the Teen Room,resulting in an increase of 0.38 FTE. In FY2021,a program improvement transitioned a part-time Technician to a full-time Technician II. *****In FY2023 all Pages will be combined under Adult Pages. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-5 Program: Culture & Recreation 5100 Cary Memorial Library Town of Lexington, MA Budget Recommendations: The FY2023 recommended General Fund Library budget is $3,336,219, which is a $179,,871 or 5.70% increase from the FY2022 budget. The General Fund operating budget for Compensation is $2,637,708, and reflects a $112,101 or 4.44% increase, which incorporates contractually obligated step increases and cost of living increases. The General Fund operating budget for Expenses is $698,511 and reflects a $67,770 or 10.74% increase, which is primarily driven by inflationary increases for supplies and materials and contractual services. To retain certification by the Massachusetts Board of Library Commissioners, the Library must expend the equivalent of 13 percent of its annual municipal appropriation on materials. Prior to FY2016, the Town's appropriation had been less than one-half of this required amount, with the balance coming from the Library Foundation and Friends of the Library. In FY2016, the Town approved a program improvement request that substantially closed this funding gap. In FY2021, a program improvement added funding to the materials budget to achieve 100% funding, which is continued in FY2023 at 13.7%. This was precipitated by a change in the Minuteman Library Network renewal policy, which automatically renews overdue materials, if available, and has dramatically reduced revenues from fines which were primarily used for materials costs. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Full-Time Youth Services $ 69,456 $ 17 411 86 867 Librarian $ $ — $ — $ — $ 86,867 Library Fellowship $ 5,080 $ 74 $ 51154 $ — $ — $ — $ 51154 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VII-6 Program: Culture & Recreation 5100 Cary Memorial Library Town of Lexington, MA Budget Summary Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 21736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $ - $ 3,336,219 $179,871 5.70% Total 5100 Library rr • •• rr rr • rr • • rr rr 3f336f219 rr •,871 /I I Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 2,265,546 $ 21162,069 $ 2,525,607 $ 2,637,708 $ - $ 2,6371708 $1121101 4.44% Expenses $ 470,920 $ 563,057 $ 630 f741 $ 698,511 $ - $ 698,511 $ 67,770 10.74% Total 5100Libraryrr 2f736,466 rr rr • • rr • • rr rr 3f336f219 rr • • 1 I I Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 5110 Admin.&General $ 493,941 $ 522,196 $ 592,832 $ 654,704 $ - $ 6541704 $ 61,872 10.44% Services Total 5120 Adult Services $ 11565,355 $ 1,492,243 $ 1,682,180 $ 1,776,326 $ - $ 1,776,326 $ 94,146 5.60% Total 5130 Youth Services $ 677,170 $ 710,687 $ 881,336 $ 905,189 $ - $ 905,189 $ 23,853 2.71% Total 5100Libraryrr • •• rr rr • • rr • • rr rr 3f336f219 rr • • '1/ Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 2,223,069 $ 2,161,492 $ 2,462,578 $ 2,572,582 $ - $ 2,572,582 $1101004 4.47% Prior Year Retro Payments $ - $ - $ - $ - $ - $ - $ - -% Overtime(Sunday Premium $ 42,477 $ 578 $ 63,029 $ 65,126 $ - $ 65,126 $ 21097 3.33% Personal Services $ 2,265,546 $ 2,162,069 $ 2,525,607 $ 2,637,708 $ - $ 21637,708 $112,101 4.44% Contractual Services $ 121,295 $ 124,486 $ 141,111 $ 160,752 $ - $ 160,752 $ 19,641 13.92% Utilities $ 81153 $ 7,353 $ 8,200 $ 5,000 $ - $ 5,000 $ (31200) -39.02% Supplies $ 313,613 $ 392,521 $ 441,430 $ 492,759 $ - $ 492,759 $ 51,329 11.63% Small Capital $ 27,859 $ 38,697 $ 40,000 $ 40,000 $ - $ 40,000 $ - -% Expenses $ 470,920 $ 563,057 $ 630,741 $ 698,511 $ - $ 698,511 $ 67,770 10.74 Total 5100 Library rr • •• rr rr • / rr • • rr rr 3f336,219 rr • • /I I FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-7 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Mission: The Department of Recreation and Community Programs strives to provide affordable, quality programs meeting the needs of the community. The Department is committed to providing active and passive leisure opportunities that are educational, fun and life-enriching. The Department promotes participation by all Lexington residents in safe, accessible and well-maintained facilities. Budget Overview: The Department operates as an Enterprise Fund whereby program and facility fees must cover the direct cost of operations including all full- and part-time staff and program, services and facility expenses including supplies, equipment, utilities and wages/overhead. As such, the operating budget may increase or decrease year to year to meet changes in enrollment and facility use demands. The Director of Recreation and Community Programs, through the Recreation Committee, sets program fees with the approval of the Select Board. The operating budget supports staff who manage and deliver programs along with the supplies and equipment needed to operate those programs and services in addition to seven full-time staff. The Enterprise Fund is comprised of four divisions: Recreation, Pine Meadows Golf Club, Community Center and the Administrative Division. The Administrative Division was created in FY2020 to centralize administrative support for the business aspects within the Recreation, Pine Meadows and Community Center operations. Program revenues (Recreation, Pine Meadows Golf Club and Community Center) also help fund Capital Improvement Projects. In FY2023, the Department's contribution to the General Fund to cover the costs of employee benefits and indirect services has been reintroduced. Staff will be working to provide options for alternative funding models for the Department to the Fiscal Guideline Working Group. That model may be implemented as soon as FY2024. The Department offers a wide variety of leisure, socialization and recreational opportunities for individuals of all ages and abilities. Staff plan, schedule and coordinate programs, activities and special events at Outdoor Recreation Facilities such as, parks, playgrounds, athletic fields, tennis and basketball courts, the Town Pool, Old Reservoir and Pine Meadows Golf Club. Other outdoor resources include Conservation and Open Spaces. Additionally, the indoor facilities the department utilize include the Community Center, the Public Schools, off-site and out-of-town venues. Departmental Initiatives: 1. Implement the Key Findings of the 2020 Town of Lexington Community Needs Assessment along with the recommendations from the 2017 Recreation Facilities ADA Compliance Study in the development of the operational and capital improvement planning for the future needs of the community. 2. Recommend and implement Key Findings of the 2021 Athletic Fields Feasibility Study. 3. Continue the growth and implementation of the department's therapeutic, adaptive and inclusive recreation programming. 4. Explore alternative funding sources for the Recreation and Community Programs Department in order to sustain the Recreation Enterprise Fund and operations. 5. Support Townwide cultural and historic events. 6. Support Townwide diversity equity and inclusion initiatives. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-9 Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Di refit o r o ��U'R+�,q�f'� ��U'R+�.,ryy 1T1 71��f'+�p^q1 .,1y�^q1 � I� �:r��-�t i R e'r e•"•LA'Y.•i"1 L.Nb i"1 d� Ill 111N M 11 wtl ww IIBNN N NN Ip�ry V�pfw( .i..AY Gn rn t r^e VJI 'Commu I'll ity Programs N. O�rMw r i������.....i r i���� i r��wwxr i "" /new 9mvmmmwu �d' Ilm .Vf.II P i n e M eaido vis '�wumrrairrairrairrairrairrairrairrairrairrairrairrairrairrairrairrairrairrairrairrairmurrrrrrrrr�urrmrrmrrmrrmrrmrrmrrmrrmrrmrrmrrmrrmrrmrrmrrmrrmrrmrrai nr^^NN iwM u r Dista nt D irect r C am rn u n ity C enter Ad,rn in i trativ o� f I �- ti C�ir r,dor I"�a na rr t w 'w...°"++iu^° NWllnramureamuirramuirramuirramuirramuiramuiramuiramuiramuuwfvrrur'rniarwarwarwarrr�NivmvrrrvrrvrrvrrvrrvrauurvurviwN I w ....��� r °"° �'�„�� w�°^^^mirrwrrwrrwrrwrrwrrranm'rm�wrr'rniarwarwarwarwarwarrr inrrr inrrrNarwarwarrrmivmrrvrvurrremrmovaNmrmrNvwr°�,.i N .�rwirvirvirwuwuwuwuwuwuwuwurmwuwuwuwuwuwuwuwuwuwuwuwuwuwuwuxuuouirm�uumwiarrrNuimuwiarrrmnrrrmnrrrrr iNr�. rw�u+iamuwiarrrmarrrmarrrmarrrmarrrmarrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrNuurvurvurvurvurvurvurvurvur, r�rwrrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrNwirvurvurvurvurvurvimvrrwvmrrrvrrrninrrrwn inrrr iarrrmamaN�. .raivaNmrrrmrrmvrrrovaiNwrrrrvrwvmrrrvrvmrrvrvmrrvrwvuuNwrwvmrrvrvmrrvrvurervrwvmrrrvrvmrrvrvmrrvrvmrrvrrrrr. .wMw�rn�Mmiurrmainrrr inrrrmarrrmivmrrrvrrvrrvrnimrrmmrrmmrrmmrrmrrvrauiivmwimrrmmrrmmrrNuiivmwimrrrrrrrrrrrrrmi.. fir Nair Chu � it N� it i� i ro,gra m ,,, r R ecreati�Yn by path : F a m i Py �m rrr u n ici al t rn in i iv e t a ff a pert ,sr m nt r Assistants Assistants //�NArflYrrrilY�dNYYrrrM�ArflYrrrfliYArflYrrrilY�dNYYrrrM�ArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrilY�dNYYrrrM�ArflYrrrfliYArflYrrrfliYAilnn dlr(MR S11YYrrrM ArflYrrrfliYArflYrrrrN�NrrflYrrrflY�NrNNrrrN�NrrflYrrrflY�NrNNrrrN�NrrflYrrrflY�NrNNrrrN�NrrflYrrri�fm ,- »!�NIYYrrrM�ArflYrrrfliYAriIY����IwdNYYrrrM�ArflYrrrfliYArflYrrrfliYArflYrrrilY�dNYYrrrM�ArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrfliYArfli1��. llHIMdNYYrrrflWJNYYrrrM�ArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrfliYArflYrrrfliYN�NNrrrN�NrrflYrrrflYNrNNrrrN�Ytl�NY���N�Ytl�NY���N�Ytl�NY���Iti I� N p 'I r-ti fi�� Therapeutic��tip � art m ant I"� �u n i�� � Vc' Iu,n t n m iI din R ecr eat i,,n.S P eciaaaI ist Assistant Ass istant �r�,.ram,.i.nr�FN. �w.,.�w.....�w.,.�w...�.�w.,.�w..�m mw.m..�m�:,w.Rm�:,w. o������� r.Nw�����fl r i r i r f M r���r������m��w.�nr�,.mwx�.�w,nr�.'Mli If�'Vlllrt r i ����m��,�,.m�,�,.m�m ++idIrMIVIIINIIWwNYnllfl'trrrfl'trdNWwNNnllfl'trrrfl'trdNWwNNnllfl'trrrfl'trdNWwNNnllfl'trrrfl'trdNWwNNnllfl'trrrwl�IIIVIIIIIVIINVIIIIIYYN01Vlllllw�l�1� gIVIIIMYrrrMll�IwIIIIYYN01wIIIIYYN01wIIIIYYN01wIIIrflYN01wIIYYrflYIMINrflYr IVIIIVIIIVIIIVIIIVIIIVIIIVIIIIYtlIIIVIINVIIIIrflYrrrflYN01wIIIIYYrrmVIIIIIYYN01wIIIdIOy�' Recreati�Yn e� ,n� r», Pr o,gra m Stiff C.o inato r i a nd,VG,I a me er Note: Pine Meadows staffing is provided via contractual services. Oversight is provided by the Director of Recreation and Community Programs. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-10 Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element: 5210 Administration Budget Budget Budget Request Director of Recreation and Community Programs 1 1 1 1 Administrative Manager 1 1 1 1 Municipal Assistant* 0.68 — — — Administrative Assistant** 2 1.8 1.8 1.8 Subtotal FTE 1 4.68 1 3.8 1 3.8 1 3.8 Subtotal FT/PT 4 FT/2 PT I 4 FT/2 PT I 3 FT/1 PT I 3 FT/1 PT FY2020 FY2021 FY2022 FY2023 Element: 5220 Recreation Budget Budget Budget Request Assistant Director 1 1 1 1 Recreation Supervisor 1 1 1 1 Recreation Coordinator*** — — — 0.4 Certified Therapeutic Recreation Specialist**** 0.34 1 1 1 Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/- Subtotal FTE 1 2.34 3.0 3.0 3.4 Subtotal FT/PT 2 FT/1 PT I 2 FT/1 PT I 3 FT/0 PT I 3 FT/1 PT FY2020 FY2021 FY2022 FY2023 Element: 5240 Community Center Budget Budget Budget Request Community Center Director 1 1 1 1 Youth &Family Coordinator 1 1 1 1 Department Assistant 1 1 1 1 Municipal Assistant(3, PT)* 1 — 1 1 Building Supervisor(2, PT)* 1 — 1 1 Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/- Subtotal FTE 1 5 1 3 1 5 1 5 Subtotal FT/PT 3 FT/4 PT 3 FT/0 PT 3 FT/5 PT 3 FT/5 PT • . • . Seasonal Seasonal • • . *In FY2021, in light of the Community Center being closed,a number of staff were furloughed. **The incumbent in the Administrative Assistant role has requested a 4-day schedule. ***A part-time Recreation Coordinator is requested as a program improvement in FY2023. ****In FY2019,a part-time Certified Therapeutic Recreation Specialist was added to staff for the full year. In FY2021,the position was expanded to full-time. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VII-11 Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Budget Recommendations: The FY2023 recommended budget for the Department of Recreation and Community Programs - comprised of four divisions: Pine Meadows Golf, Recreation, Community Center and Administrative - is $3,425,097. The recommended budget is an increase of$835,161 or 32.25% from the FY2022 budget, which anticipated a slow resumption of pre-pandemic activity levels. It should be noted that the Recreation and Community Programs Department operating budget has historically been supported solely from program fees. In FY2016, with the opening of the Community Center, the tax levy began to contribute the equivalent of the wages and benefits for the three full-time employees who are most closely involved with managing the Community Center operations and programming. This will continue in FY2023, with $242,790 being proposed in General Fund support of Community Center wages. The Community Center provides free drop-in programs and opportunities to promote social, emotional, and cognitive well-being and wellness for residents of all ages and abilities. It provides residents with a wide variety of programs that are fun, educational and life-enriching. The Community Center provides opportunities and access to all residents that are generally not supported through fees, in addition to many programs, activities and services that may require a fee. The customer service counter at the Center supports the Community Center, including the operations of the Human Services and the Recreation &Community Programs Departments, allowing for one-stop shopping for services and programs. The recommended budget for Compensation is $1,567,753, which is a $225,552 or 16.80% increase from the FY2022 budget, and reflects a return to more comprehensive programming, as well as step increases, cost-of-living adjustments, and a rate increase for Seasonal staff commensurate with the January 2022 state minimum wage increase. The recommended budget for Expenses is $1,571,240 and reflects a $323,505 or 25.93% increase from the FY2022 budget, primarily due to the introduction of new programming and the ability to resume offering a wide, diverse and accessible variety of in-person and virtual recreational programming for the community, post-pandemic. The recommended budget for the operation of the Pine Meadows Golf Course is $550,800 and reflects a net increase of$3,000 or 0.55%. The current course management contract was awarded in December 2018 for a contract period of 3 years beginning January 2019 through December 2021, with options for annual renewals through December 2023. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Community Center Furniture $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000 Community Center Generator $ — $ — $ — $ — $ — $ — $ — Vehicle Replacement $ 47,000 $ — $ 47,000 $ 47,000 $ — $ 47,000 $ — Part-time Recreation $ 25,000 $ 363 $ 25,363 $ 25,000 $ 363 $ 25,363 $ — Coordinator Program Guide-Mailing& $ 55,000 $ — $ 55,000 $ 55,000 $ — $ 55,000 $ — Printing FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VII-12 Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 208,859 1$ 618,916 1$ 509,215 $ 2421790 1$ - $ 2421790 $(266,425) -52.32% Enterprise Funds Retained Earnings $ 375,000 $ 375,000 $ - $ 375,000 1$ - $ 375,000 $ 375,000 -% Recreation User Charges $ 759,909 $1,062,285 $ 110261718 $1,361,752 $ 1001000 $ 1/461/752 $ 435,034 42.37% Community Center User Charges $ 372,293 $ 252,313 $ 297,655 $ 418,555 $ 27,000 $ 445,555 $ 147,900 49.69% Golf User Charges $ 759,738 $1,162,256 $ 756,348 $ 9001000 $ - $ 900,000 $ 143,652 18.99% Investment Income $ 8,176 $ 3,206 $ - $ - $ - $ - $ - -% Total 5200Recreation r • r r 2f589,936 r 31298,097 r 127,000 r 31425,097 r 835,161 / Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,246,075 $ 896,659 $ 1,342,201 $15421753 $ 25,000 $ 1/567/753 $ 225,552 16.80% Expenses $1,048,005 $ 892,248 $ 1,247,735 $1,469,240 $ 102,000 $ 11571,240 $ 323,505 25.93% Debt Service $ - $ - $ - $ - $ - $ - $ - -% Indirect Costs(Trans.to Gen. $ 269,681 $ 277,771 $ - $ 286,104 $ - $ 286,104 $ 286,104 -% Fund) Total 11 Recreation rr • •1 rr 166 • rr 589,936 rr •8 1• rr /// rr 19 rr • I I FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 5210 Administration $ 422,614 $ 367,309 $ 413,114 $ 430,078 $ 102,000 $ 532,078 $ 118,964 28.80% Total 5220 Recreation $ 862,440 $ 544,972 $ 1,100,745 $1,401,153 $ 25,000 $ 11426,153 $ 325,408 29.56% Total 5230 Pine Meadows $ 444,270 $ 526,933 $ 547,800 $ 550 f800 $ - $ 550 f800 $ 31000 0.55% Total 5240 Community Center $ 564,755 $ 349,692 $ 528,277 $ 629,962 $ - $ 629,962 $ 101,685 19.25% Indirect Costs $ 269,681 $ 277,771 $ - $ 286,104 $ - $ 286,104 $ 286,104 -% Total 1/ Recreation rr • •1 rr 166 • rr 589,936 rr •• 1• rr /// rr 19 rr 835,161 I I FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,245,956 $ 896,567 $ 1,342,201 $If542,753 $ 25,000 $ 1/567/753 $ 225,552 16.80% Overtime $ 118 $ 92 $ - $ - $ - $ - $ - -% Personal Services $1,246,075 $ 896,659 $ 1,342,201 $1,542,753 $ 25,000 $ 1,567,753 $ 225,552 16.80% Contractual Services $ 952,915 $ 802,222 $ 1,050,840 $1,223,350 $ 55,000 $ 11278,350 $ 227,510 21.65% Utilities $ 49,837 $ 39,636 $ 82,850 $ 95,385 $ - $ 95,385 $ 12,535 15.13% Supplies $ 45,252 $ 50,389 $ 107,045 $ 133,505 $ - $ 133,505 $ 26,460 24.72% Small Capital $ - $ - $ 71000 $ 17,000 $ 47,000 $ 64,000 $ 57,000 814.29% Expenses $1,048,005 $ 892,248 $ 1,247,735 $1,469,240 $ 102,000 $ 11571,240 $ 323,505 25.93% Debt $ - $ - $ - $ - $ - $ - $ -I -% Indirect $ 269,681 $ 277,771 $ - $ 286,104 $ - $ 286,104 $ 286,104 -% Total // Recreation rr • •/ $2fO66f677 rr 2f589,936 rr •8 /• rr /0/ rr 19 rr • I/ FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VII-13 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Section VIII: Program 6000m. Human Services This section includes detailed information about the FY2023 Operating Budget & Financing Plan for Human Services. It includes: • 6100-6200 Administration; Veteran's Services; Youth and Family Services and Community Programs; and Transportation Services VIII-2 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VIII-1 Program: Human Services 6100m6200 Program Summary Town of Lexington, MA Mission: The Human Services Department connects Lexington residents across the lifespan to information, support and services that promote health and well being; and is responsible for managing the Lexpress bus system, Lex-Connect taxi, and other transportation initiatives. The department seeks to identify the unmet needs of our community by providing outreach and prevention services to families, seniors, veterans and youth. Budget Overview: The Human Services Department is organized to provide services and support to residents of all ages. Department Staff oversee the following divisions: Administration and Outreach, Senior Services, Youth and Family Services, Veterans'Services and Transportation Services. Since moving to the Lexington Community Center in 2015, attendance, walk-in visits, phone calls and requests for information have increased significantly. Staff from Senior Services and Youth and Family Services provide senior, youth and intergenerational programming, assessments, information and referral, short-term counseling, financial assistance, consultation on life changes, support and light case management. Veterans' services staff provide veterans in Lexington, Bedford, and Carlisle with information, connection to State and Federal benefits, and support, as well as work with colleagues to plan Town celebrations and special events that honor Veterans. Transportation Staff manage the Lexpress bus and Lex-Connect taxi, as well as provide travel consultation on other transit options. Departmental Initiatives: 1. Continue to identify and implement programming specific to diversity, equity, and inclusion, as well as participate in Town-sponsored racial justice initiatives. 2. Continue implementation of the CHNA 15 grant funded work of the Mental Health Task Force that includes collaboration with Town, School, and community stakeholders to assess and respond to community mental health needs and provide aligned approaches in regards to prevention, intervention, and critical incident response services to the Lexington Community. 3. Continue implementation of action plan based on findings and recommendations from Age Friendly needs assessment. Collaborate on Comprehensive Plan with continued participation in an advisory and advocacy capacity. 4. Begin to implement transit regionalization plan, which includes viable steps towards regionalizing transportation services as well as a funding plan. Regionalization of transit services will enhance transportation through the network effect, create more coordinated services with acceptable minimum services levels, and identify sustainable funding mechanisms to further enhance transportation for all. 5. Continue to support and promote access to mental health services through direct therapeutic services as well as through the William James INTERFACE Referral Service. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VIII-2 Program: Human Services 6100m6200 Program Summary Town of Lexington, MA 1� y9 i 1 1 T ovi°i Manager 1 t fi n �r" I v' D,istrict Di r d r H uman e rRq,Ce s o � 'j �P��" �,„,z✓�,,;,r,,;,r,�ra„„r,,;,rir�,ra�r it�ir,;rir it%ir��„., ired,Gr Ra,r�-T im p ; & rc f rd&Caldi el` �(�,�,,,c✓.�v✓arm✓pia✓✓,i.�e.✓✓✓✓✓,y.�e,.✓U�u✓,y u.�ek ����� ` Timm wxww,mmw�w wwxwmvmwmmi uwei a+n;euxrowxrxv�ncx.�w wwmcw�w wwmcw�w wwammw�"'" fit ce,Man gg r ,m in istrative u n i �,I Ie rl p �i.m�i�oi�m�oi��mi�w,ww;ww,wu�,mmww;ww,wu�,mmww;w.wdww�wwmvmwuww�wwmvmwuww�wwmvmwuw���rt. fG; ! 1 ?'f �mil1°w�uw;wewammi+awcmwmi+awcmwmi+awcmwmi+awaw;wewammi+awcmwmi+awcmwmi+awcmwmi+aw v�°i'w. en,io,,r Taw Volunteer qi7j lk iwwxww wxww,wximwiww wmmmmryrp� �o��o��o��o��o��o '"d;„,r r„a,ir,ir,i,✓ ,dr i.,A A A AooA a ',� °'%"" .00�, ���� „✓„�..,i ii,11111111-I'll i� I a,nt D it r Iin i C,I e n i,,D,r S,er i ces Tran rtati n f uth�,n � 1 mm u n ity 1 irr Y ��r Manager i Fami1Y erg rc T utr �a n � ;r t °. " Department 1 inntc)rServices ntem 1 N ur ,, Tran (Gr,atd n r in at r 1 Assistant Registered I m^m r , Di titian 11,11,1 °n t),r S,er °ice m `Pr ram n Assistant FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VIII-3 Program: Human Services 6100m6200 Program Summary Town of Lexington, MA Authorized/Appropriated Staffing: FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Director of Human Services 1 1 1 1 Senior Services Director* 1 1 1 1 Assistant Director of Youth and Family 1 1 1 1 Services Clinical &Community Outreach 1 1 1 1 Manager* Senior Services Coordinator 1 1 1 1 Senior Services Nurse 0.57 0.57 0.57 0.57 Office Manager 1 1 1 1 Municipal Clerk(Part-time) 0.69 0.69 0.69 0.69 Veterans' Services District Director 1 1 1 1 Veterans' Services Officer 0.51 0.51 0.51 0.51 Transportation Services Manager** 0.80 1 1 1 Department Transportation Assistant 0.80 0.80 0.80 0.80 Registered Dietician*** PT PT PT PT Volunteer Coordinator/Program PT PT PT PT Assistant*** • 1 1 110.57 • . i 6PT i 6PT i • Explanatory Notes: *Two positions received title changes in FY2021 to better explain roles externally: Assistant Director of Senior Services was changed to Senior Services Director. Outreach Coordinator was changed to Clinical &Community Outreach Manager. **The Transportation Services Manager position transitioned from 28 hours to full-time(35 hours) in FY2021 through a program improvement. ***The part-time temporary positions of Registered Dietician and Volunteer Coordinator/Program Assistant are fully funded by grants from the Executive Office of Elder Affairs. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VIII-4 Program: Human Services 6100m6200 Program Summary Town of Lexington, MA Budget Recommendations: The recommended FY2023 All Funds Human Services budget is $1,847,930 which is a $251,997 or 15.79% increase from the revised FY2022 budget. The All Funds budget includes funding from a Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund. In addition, the Towns of Bedford and Carlisle fund a portion of the Veterans'Services budget through an Intermunicipal Veterans' District agreement. The Human Services FY2023 recommended General Fund operating budget request is $1,527,421 and reflects a $249.,956 or 19.57% increase from the revised FY2022 budget. The General Fund operating budget for Compensation is $717,650, and reflects a $27,176 or 3.94% increase, which reflects the cost of contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $809,771 and reflects a $222,780 or 37.95% increase, which is a net change that reflects an increase for contractually obligated Lexpress costs, as well as $200,000 to restore a one-time diversion of funds to a Lexpress operating grant in FY2022. For FY2023, funding for the William James Interface Mental Health Referral Service will be shared between the municipal and school budgets. Program Improvement Requests: None requested. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 VIII-5 Program: Human Services 6100m6200 Program Summary Town of Lexington, MA Budget Summary - General Fund Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,034,317 $1,127,471 $ 11130,298 $ 1,380,254 $ - $ 1,380,254 $249,956 22.11% Veteran Benefits Reimbursement $ 56,702 $ 61,498 $ 22,167 $ 22,167 $ - $ 22,167 $ - -% TDM Allocation $ 95,000 $ 95,000 $ 95,000 1$ 95,000 $ - $ 95,000 $ - I -% Fees Lexpress Fares $ 56,642 $ 9,506 $ 30,000 $ 30,000 $ - $ 30,000 Is - I - Total 6000 General rr •• $lf293f475 rr I• rr 11527f421 rr rr lf527f421 rr I• • • •.57 1 1 Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 631,965 $ 636,367 $ 690 f474 $ 717,650 $ - $ 717,650 $ 27,176 3.94% Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $ - $ 809,771 $222,780 37.95% Total 6000 GeneralFund rr •• rr lf293f475 rr I• rr lf527f421 rr rr lf527f421 rr I• • • • 1 1 Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 6110 Administration $ 194,900 $ 211,492 $ 226,584 $ 237,334 $ - $ 237,334 $ 10,750 4.74% Total 6140 Veterans'Services $ 85,548 $ 56,748 $ 90,048 $ 91,554 $ - $ 91,554 $ 1,506 1.67% Total 6150 Youth&Family $ 159,566 $ 184,651 $ 206,118 $ 212,253 $ - $ 212,253 $ 6,135 2.98% Services Total 6170 Senior Services& $ 156,245 $ 146,415 $ 192,959 $ 198,454 $ - $ 198,454 $ 5,495 2.85% Community Programs Total 6210 Transportation $ 646,403 $ 694,168 $ 561,756 $ 787,826 $ - $ 787,826 $226,070 40.24% Services Total 6000 General rr •• rr lf293f475 rr I• rr 11527f421 rr rr lf527f421 rr I• • • • 1 1 Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 631,965 $ 636,367 $ 690f474 $ 717,650 $ - $ 717,650 $ 27,176 3.94% Overtime $ - $ - $ - $ - $ - $ - $ - -% Personal Services $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ - $ 717,650 $ 27,176 3.94% Contractual Services $ 583,248 $ 638,725 $ 548,561 $ 770,796 $ - $ 770,796 $222,235 40.51% Utilities $ 31168 $ 3,266 $ 3,240 $ 3,240 $ - $ 3,240 $ - -% Supplies $ 21,389 $ 12,849 $ 31,690 $ 31,235 $ - $ 31,235 $ (455) -1.44% Small Capital $ 2,891 $ 2,269 $ 3,500 $ 4,500 $ - $ 4,500 $ 1,000 28.57% Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $ - $ 809,771 1$2221780 37.95 Total 6000 General rr •• rr lf293f475 it I• rr lf527f421 rr rr lf527f421 rr I• • • • 1 1 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VIII-6 Program: Human Services 6100m6200 Program Summary Town of Lexington, MA Budget Summary - Revolving Funds* and Grants FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources � � Actual Actual Estimate Projected Add/Del Projected Increase Increase EOEA Grant $ 94,762 $ 94,764 $ 941764 $ 94,764 $ - $ 941764 $ - -% Veterans Services Regional $ 58,293 $ 89,671 92 461 95 745 ° Funding $ $ $ - $ 95,745 $ 3,284 3.55 /o Senior Services Revolving Fund* $ 33,638 $ 81151 $ 75,000 $ 75,000 $ - $ 75,000 $ - -% MBTA Grant $ 54,080 $ 56,243 $ 56,243 $ 55,000 $ - $ 55,000 $ (1,243) -2.21% Total •/// Non-GeneralFund rr /,773 rr • • / rr • •• rr / 1• rr rr 1 19 rr 14 1 •4 I I *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriations Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (Non-General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase EOEA Grant $ 89,721 $ 99,831 $ 94,764 $ 94,764 $ - $ 94,764 $ - -% Personal Services $ 62,628 $ 79,391 $ 67,346 $ 68,447 $ - $ 68,447 $ 1,101 1.63% Expenses $ 27,093 $ 20,440 $ 27,418 $ 26,317 $ - $ 26,317 $ (1,101) -4.02% Veterans'Services Regional Funding $ 57,936 $ 94,177 $ 92,461 $ 95,745 $ - $ 95,745 $ 3,284 3.55% Personal Services $ 55,670 $ 92,952 $ 90,116 $ 93,320 $ - $ 93,320 $ 3,204 3.56% Expenses $ 2,266 $ 1,225 $ 2,345 $ 2,425 $ - $ 2,425 1$ 80 1 3.41% Senior Services Revolving Fund Expenses $ 38,157 $ 6,469 $ 75,000 $ 75,000 $ - Is 75,000 $ - I -% MBTA Grant-Transportation Services Expenses T_$ 54,080 $ 56,243 $ 56,243 $ 55,0�O $ - $ 55,000 $ (1,243) -2.21 Total •/// Non-GeneralFundrr • •• rr • / rr • •• rr , 1• rr rr / 19 rr 14 / •4 I Budget Summary - All Funds Appropriation Summary(All FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funds) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 750,264 $ 808,710 $ 847,936 $ 879,417 $ - $ 879,417 $ 31,481 3.71 Expenses $ 732,293 $ 741,486 $ 747,997 $ 968,513 $ - $ 968,513 1$220f516 29.48 Total 6000 Human ices $ • • rr 1 • rr 11595f933 $ :I • ' rr $ :I • ' $ •• • I I (All Funds) FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 VIII-7 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Section IX: Program 7000m. Land Use, Health and Development Department This section includes detailed information about the FY2023 Operating Budget & Financing Plan for the Land Use, Health and Development Department. It includes: • 7100-7400 Summary IX-3 • 7110 Building and Zoning IX-10 • 7120 Administration IX-14 • 7130 Conservation IX-16 • 7140 Health IX-20 • 7200 Planning IX-24 • 7300 Economic Development IX-28 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-1 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Program: Land Use, Health and Development Department 7100m7400 Program Summary Town of Lexington, MA Mission: The Land Use, Health and Development Department includes those departments that manage and promote residential and commercial development in Lexington while protecting the health and safety of residents through local bylaws, regulations, and best practices, as well as State statutes and regulations, in the areas of public health, building code, zoning, economic development, wetland protection, conservation and land-use. By consolidating these various operations under the management of an Assistant Town Manager, the Town is able to further streamline code enforcement, program and policy development, and outreach and educational activities related to commercial, residential and public development. Budget Overview: The Land Use, Health and Development Department is comprised of: Building and Zoning, Conservation, Health, Planning and Economic Development. • Building and Zoning is responsible for enforcing the State building, electrical, gas and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations. • Conservation is responsible for administering and enforcing the State and local wetland protection codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town- owned conservation land, and providing outreach and education concerning natural and watershed resources. • Public Health is responsible for enforcing State and local health codes, administering health screening and vaccination programs, evaluating community health needs and developing intervention programs to prevent disease and disability. • Planning supports the Planning Board in the administration of the Subdivision Regulations, the determination of adequacy of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits within the commercial manufacturing district, and the review of planned development district proposals that go to Town Meeting. In addition, the staff engages in short- and long-term planning in regard to growth and development issues in Lexington, being active participants in various committees dealing with issues of transportation, affordable housing and economic development, as well as participating in regional and statewide initiatives. • Economic Development works to encourage new investment and support our local businesses. It serves as a liaison for businesses and works to address business-related issues from Center parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, supporting a visitor-based economy, and leveraging State economic development tools and resources designed to improve the business environment. The Economic Development Office manages the Visitors Center and Tourism operations. Departmental Initiatives: 1. Implement the Select Board's health and development-related goals associated with the work of the Department. 2. Implement high priority and near-term action steps and recommendations of the Comprehensive Plan Update. 3. Implement initiatives, policies and plans of the Board of Health, especially with respect to completing the dispensing of the COVID vaccine to Lexington residents and others, as required. 4. With the Engineering Division, support the community input on the Bedford Street/Hartwell Avenue 25% design development. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-3 Program: Land Use, Health and Development Department 7100-7400 Program Summary Town of Lexington, MA 1� Assistant Town M anage r for,Deve lopment ............I..........I I "I................... ...........I ..........I I............................... Administrative Office Mariager Assistan't Department Assistants w I Economic Public Heath Conserviation Building Planning Director Deielopment Director Director CommLssiwer Director Econom ic Assistart Public ConseneatiTonAssi st,ant Bu i lid i ng Assi stan P I an ni Ing 1,j1 i si tors Ce nte,r_,mt rit C,C m'Sicr Development 'or ,i. Heath Drector Coordinator Col m m is sion e ir Director le an age r Coordinator ............fj............ ......... Health Agent Ranger Electric Inspectors Planner Visitcrs Center Staff Planning Departmert Liberty Ride and Public Health Nurse, Bu i Id i Ing I nspectors Ass[stant Battle Green Staff Plumbirg/Gas I Inspectors --------—----—-----—01 Zuni rg Enforcement A,d m i In istrator "I_____"O FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-4 Program: Land Use, Health and Development Department 7100m7400 Program Summary Town of Lexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Assistant Town Manager 1 1 1 1 Administrative Assistant 1 1 1 1 Administration Dept Office Manager 1 1 1 1 Administration Dept Assistants 4 4 4 4 Economic Development Director 1 1 1 1 Economic Development Coordinator 1 1 1 1 Visitor Services Manager 1 1 1 1 Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75 Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Liberty Ride Coordinator 0.7 - - - Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Planning Dept. Assistant 1 1 1 1 Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.25 0.25 0.25 0.25 Land Management Interns Seasonal Seasonal Seasonal Seasonal Public Health Director 1 1 1 1 Assistant Public Health Director* - - 1 1 Public Health Agents* 1 2 1 1 Public Health Nurse** 0.6 0.6 0.6 1 Building Commissioner 1 1 1 1 Asst Building Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspectors 1 1 1 1 Part-time Electric Inspector*** 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector*** 0.14 0.14 0.14 0.14 Part-time Building Inspector*** 0.38 0.38 0.38 0.58 Total FTE 31.62 • • • + Seasonal + Seasonal + Seasonal + Seasonal Explanatory Notes: *A second Health Agent was funded in FY2021 via a program improvement. They were later reclassified to an Assistant Health Director. **The full-time Public Health Nurse is shared between Lexington(.6)and Belmont(.4)per Nursing Services Agreement executed in FY2009. A program improvement in FY2023 seeks to reassign the position to Lexington on a full-time basis. ***The hours budgeted for part-time inspectors are filled by multiple individuals,as available. The FY2023 increase supports expanded responsibilities of the department,particularly for short-term rentals and expanded commercial developments. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-5 Program: Land Use, Health and Development Department 7100m7400 Program Summary Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Land Use, Health and Development Department budget, inclusive of the General Fund operating budget, the Liberty Ride, Visitor Center, Residential Engineering Review and Health Program Revolving Funds, is $3,201,078, which is a $111,328 or 3.60% increase from the FY2022 budget. The FY2023 recommended Land Use, Health and Development General Fund operating budget is $2,792,613 which is a $98,624, or 3.66% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $2,338,226 and reflects a $166,974 or 7.69% increase, which funds contractually obligated step increases, as well as a program improvement to make the public health nurse a full-time position in Lexington. Compensation also reflects the transfer of the Visitors Center manager from the Visitors Center Revolving Fund to the General Fund, partially offset by transferring the Battle Green Guides to the Visitors Center Revolving Fund, and more fully offset by a reduction in expenses to support the Visitors Center. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $454,387 and reflects a decrease of $(68,350) or (13-08)0/o, which is a net change that reflects shifting $74,000 in ongoing support for the Visitors Center to Compensation at Economic Development, removing $19,500 in scanning costs from the Building and Zoning and Conservation budgets, and increasing support for professional development at both Health ($7,000) and Economic Development ($7,000). as well as increasing Marketing ($5,000) and Advertising ($2,000) at Economic Development to support the town's promotional efforts for the 250th celebration, and $5,000 for a program improvement to reprint brochures for ACROSS Lexington. The FY2023 recommended budget for the Residential Engineering Review, Health Program, Liberty Ride, and Visitor Center revolving funds is $506,065, an increase of$12,704 or 2.57%, which reflects ongoing adjustments as the Visitors Center continues to adapt to pandemic operations in their permanent location. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended ACROSS Lexington Brochures $ 51000 $ — $ 51000 $ 51000 $ — $ 51000 $ — Increase Public Health Nurse to $ 34,681 $ 11503 $ 36,184 $ 34,681 $ 11503 $ 36,184 $ — Full-time Senior Planner $ 90,000 $ 171709 $ 107,709 $ — $ — $ — $ 1071709 Visitors Center Assistant $ 57,538 $ 171239 $ 741777 $ — $ — $ — $ 741777 Manager(PT to FT) FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IX-6 Program: Land Use, Health and Development Department 7100m7400 Program Summary Town of Lexington, MA Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources j j Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ (709,547) $(1,084,948) $ 901,089 $ 619,332 $ (54,819) $ 564,513 $(336,576 -37.35 % TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - $ 46,000 $ - -% Center Impr. District Stab. Fund $ 27,000 $ - $ - $ - $ - $ - $ - -% Fees&Charges Departmental Fees $ 80,873 $ 70,022 $ 49,200 $ 76,900 $ - $ 76,900 $ 27,700 56.30 % Licenses&Permits $2,7111117 $3,213,684 $ 11697,700 1$21105f200 $ - $ 2,105,200 1$407f5OO 24.00 % TotalGeneral7400 Fund r r • r • • r •47,432 r •19) r •13 r • • 3.66 I Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,828,944 $1,903,721 $ 2,1711252 $2,303,545 $ 34,681 $ 2,338,226 $166,974 7.69 % Expenses $ 326,499 $ 341,037 $ 5221737 $ 543,887 $ (89,500) $ 454,387 $(68,350) -13.08 % TotalGeneral7400 Fundr r • r • • r •47,432 r •19) r •13 r • • 3.66 I Level-Service Requests FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 7110 Building&Zoning $ 609,689 $ 561,393 $ 640,862 $ 659,173 $ (14,500) $ 644,673 $ 3,811 0.59 % Total 7120 Administration $ 429,696 $ 431,375 $ 553,500 $ 564,150 $ 51000 $ 569,150 $ 15,650 2.83 % Total 7130 Conservation $ 214,574 $ 197,387 $ 255,027 $ 258,882 $ (51000) $ 253,882 $ (1,145) -0.45 % Total 7140 Health $ 252,755 $ 301,634 $ 400f951 $ 423,189 $ 34,681 $ 457,870 $ 56,919 14.20 % Total 7200 Planning $ 323,020 $ 375,185 $ 4341992 $ 5211240 $ (75,000) $ 446,240 $ 111248 2.59 % Total 7300 Economic $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ - $ 420,798 $ 12,141 2.97 % Development TotalGeneral7400 Fundr r • r • • r •47,432 r •19) r •13 r • • 3.66 / Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,816,122 $1,887,074 $ 21136,687 $2,268,531 $ 34,681 $ 21303,212 $166,525 7.79 % Overtime $ 12,822 $ 16,648 $ 34,565 $ 35,014 $ - $ 35,014 $ 449 1.30 % Personal Services $1,828,944 $1,903,721 $ 2,171,252 $2,303,545 $ 34,681 $ 2,338,226 $166,974 7.69 % Contractual Services $ 180,715 $ 239,506 $ 374,526 $ 468,176 $ (89,500) $ 378,676 $ 4,150 1.11 % Utilities $ 10,062 $ 10,674 $ 13,111 $ 13,561 $ - $ 13,561 $ 450 3.43 % Supplies $ 135,723 $ 90,856 $ 135,100 $ 62,150 $ - $ 62,150 $(72,950) -54.00 % Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 326,499 $ 341,037 $ 522,737 $ 543,887 $ (891 500) $ 454,387 $(68,350) -13.08 Wo TotalGeneral7400 Fund r 2,155,,443 r • r • • r •47,432 r •19) r •13 r • • 3.•• I ----------------------------------------------------------------------------------------------- FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-7 Program: Land Use, Health and Development Department 7100m7400 Program Summary Town of Lexington, MA ----------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources � � Actual Actual Estimate Projected Add/Del Projected Increase Increase Residential Engineering Review $ - $ 57,600 $ 57,600 $ 57,600 $ - $ 57,600 $ - -% Revolving Fund Health Programs Revolving $ 22,654 $ 21,342 $ 45,000 $ 45,000 $ - $ 45,000 $ - -% Fund Lab Animal Permits Revolving $ - $ - $ 40,000 $ 40,000 $ - $ 40,000 $ - -% Fund Liberty Ride Revolving Fund $ 125,800 $ 790 $ 104,000 $ 104,000 $ - $ 104,000 $ - -% Visitor Center Revolving Fund $ 39,309 $ 74,242 $ 247,000 $ 260,000 $ - $ 260,000 $ 13,000 5.26 *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (Revolving Funds) Actual Actual Appropriation I Request I Add/Del Mgr's Rec. Increase Increase 7110-Residential Engineering Review Expenses Is - Is - $ 57,600 $ 57,600 $ - $ 57,600 Is - I -% 7140-Health Programs Expenses $ 45,719 $ 27,352 $ 45,000 $ 45,000 $ - Is 45,000 Is - I -% 7140-Lab Animal Permits Expenses $ - $ - $ 40,000 $ 40,000 $ - $ 40,000 $ - -% 7320-Liberty Ride $ 139,510 $ - $ 104,000 $104,000 $ - $ 104,000 $ - -0/0 Compensation $ 41,715 $ - $ 14,000 $ 14,000 $ - $ 14,000 $ - -% Expenses $ 97,795 $ - $ 90,000 $ 90,000 $ - $ 90,000 $ - -% 7340-Visitor Center $ 44,359 $ 59,470 $ 246,761 $259,465 $ - $ 259,465 $12,704 5.150/0 Compensation $ 18,459 $ 26,501 $ 138,541 $ 114,750 $ - $ 114,750 $(23,791) (17.17)% Expenses $ 25,899 $ 32,970 $ 108,220 $ 144,715 $ - $ 144,715 $ 36,495 33.72 ----------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary(All FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,889,118 $1 f930f222 $ 21323,793 $2,432,295 $ 34,681 $ 2,466,976 $143,183 6.16 % Expenses $ 495,913 $ 401,359 $ 765,957 $ 823,602 $ (89,500) $ 734,102 1$(31,855) -4.16 % Total Funds All $ • • • • • • r • 3.60 I FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-8 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Program: Land Use, Health and Development Department 7110 Building & Zoning Town of Lexington, MA Mission: The Building and Zoning Department is a regulatory function with the goal of protecting the health and safety of residents. This role is fulfilled through the enforcement of building, zoning and land use regulations. Budget Overview: The Building and Zoning Department enforces state building, electrical, plumbing, gas and mechanical codes, Architectural Access Board Regulations and local zoning bylaws. Staff, comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors, Electrical Inspector, Plumbing &Gas Inspector and Zoning Enforcement Administrator, review construction drawings and specifications, issue permits, inspect new construction, conduct periodic inspections of restaurants, day care centers, schools, religious institutions, museums, places of public assembly and multi-family housing, and levy fines or prosecute when necessary to maintain code compliance. Division Initiatives: 1. Continue the efforts to improve and administer the online permitting system, helping applicants obtain their permits. The ViewPoint Cloud permit system requires all building, zoning, electrical, plumbing and gas permits to be applied for electronically. This permitting system allows applicants to do much of their work from their office or home, thereby saving time and money from having to visit the Town offices. 2. Scan all the historical building, wiring, plumbing and gas permit records. 3. Permit, inspect, monitor and ensure code compliance for the first high-rise building constructed in Lexington at 440 Bedford Street. This building is 120 feet tall and will be a major construction project in a highly visible and congested area of town. 4. Add capacity to perform more inspections to the current work load of the Building Inspectors. This will be for the review, permitting, inspection and enforcement of the new Short-Term Rental zoning bylaw; the proposed fence/wall zoning bylaw; as well as the recently approved noise construction limits. This is supported by the addition of 52 days of funding for per diem inspectors. 5. Assist the planning office in amending the zoning bylaw to address heights and setbacks of walls and fences in residential districts. 6. Support the Town's efforts to Increase the building permit fees for commercial construction from $12 per thousand to $15 per thousand. If increased, the high-rise building at 440 Bedford street alone, would increase revenue about $100,000. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-10 Program: Land Use, Health and Development Department 7110 Building & Zoning Town of Lexington, MA rate nt To rii � r f ll r D e,"v e I �p ir ,e«iiin't Off"i c e IM,a naue r fl ice of Land,Use Department Assistants Building m iis s i e =s_ssistant rm uir E fce r a^r�rt 1r irra IBf ec°tr� c i�r:s �ec4t rs IB i l in I e� „ors ire i�t rat it I ns eat�r Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Building Commissioner 1 1 1 1 Asst. Bldg. Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspector 1 1 1 1 Part-time Electric Inspector* 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector* 0.14 0.14 0.14 0.14 Part-time Building Inspector* 0.38 0.38 0.38 0.58 • • • • • *The hours budgeted for part-time inspectors are filled by multiple individuals,as available. The FY2023 increase supports expanded responsibilities of the department,particularly for short-term rentals and expanded commercial developments. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-11 Program: Land Use, Health and Development Department 7110 Building & Zoning Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Building and Zoning budget is $702,273 a $3.,811 or 0.55% increase from the FY2022 budget. The FY2023 recommended General Fund Building and Zoning budget is $644,,673 a $3,811 or 0.59% increase from the FY2022 budget. The recommended budget for Compensation is $610,583 and reflects a $18,311, or 3.09% increase, which is due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $34,,090 and reflects a decrease of$(14,500) or (29.84)% from FY2022, due to removal of a scanning budget item that will be undertaken via other available funds. Program Improvement Requests: None requested. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-12 Program: Land Use, Health and Development Department 7110 Building & Zoning Town of Lexington, MA Budget Summary: Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $(2,096,778) $(2,616,550) $ (1,046,838) $(1,428,527) $ (14,500) $ (1,443,027) $ (396,189) 37.85% Directed Funding Departmental Fees $ 12,210 $ 16,170 $ 12,500 $ 12,500 $ - $ 12,500 $ - -% Licenses and Permits $ 2,694,257 $ 3,161,772 $ 1,675,200 $ 2,075,200 $ - $ 2,075,200 $ 400,000 23.88% Total 1 Building • • • • r •1 •• r • r • 1 •• r • r 1 r 644f673 r • 1 FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ - $ 610,583 $ 18,311 3.09% Expenses $ 27,355 $ 23,473 $ 48,590 $ 48,590 $ (14,500) $ 34,090 $ (14,500) -29.84% Total / Building • • • • r •1 •• r • r • 1 •• r • r / r 644f673 r • 1 FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 577,238 $ 532,287 $ 585,933 $ 604,161 $ - $ 604,161 $ 18,228 3.11% Overtime $ 5,096 $ 5,633 $ 6,339 $ 6,422 $ - $ 6,422 $ 83 1.31% Personal Services $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ - $ 610,583 $ 18,311 3.09% Contractual Services $ 5,444 $ 15,329 $ 36,640 $ 36,640 $ (14,500) $ 221140 $ (14,500) -39.57% Utilities $ 5,635 $ 5,983 $ 6,800 $ 6,800 $ - $ 6,800 $ - -% Supplies $ 16,275 $ 2,161 $ 5,150 $ 5,150 $ - $ 5,150 $ - -% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 27,355 $ 23,473 $ 48,590 $ 48,590 $ (14,500) $ 34,090 $ (14,500) -29.84% Total / Building • • • r •1 •• r • r • 1 •• r • r // r • 673 r • 1 ------------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources j j Actual Actual Estimate Projected Add/Del Projected Increase Increase Residential Engineering Review $ - $ 57,600 $ 57,600 $ 57,600 $ 57,600 $ - -% *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (Revolving Funds) Actual I Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 7110-Residential Engineering Review Revolving Fund Expenses Is -Is - $ 57,600 $ 57,600 I Is 57,600 Is -I -% ------------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 582,335 1$ 537,920 $ 592,272 $ 610,583 $ - $ 610,583 $ 18,311 3.090/0 Expenses $ 27,355 1$ 23,473 $ 106,190 1$ 106,190 $ (14,500) $ 91,690 $ (14,500) -13.65% Total / ■♦ All Funds r •1 •• r • r • • • r • r // r / r • 1 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IX-13 Program: Land Use, Health and Development Department 7120 Administration Town of Lexington, MA Mission: To develop comprehensive regulatory and technical assistance services to town residents and commercial entities transacting development business with the Town. Budget Overview: Administration provides management oversight and administrative support to the Building and Zoning, Health, Conservation, Planning and Economic Development Departments and to the numerous boards and commissions, including the Zoning Board of Appeals and Historic Districts Commission, and coordinates their daily operations. The staff, comprised of an Assistant Town Manager, an Office Manager, Administrative Assistant and four Department Assistants, schedules and coordinates hearings, prepares legal notices, sets agendas, processes applications and permits, inputs data into Access databases, maintains files, circulates petitions among Town boards and officials, prepares meeting notices, agendas and minutes, determines and notifies abutters, communicates with the public, attends meetings, performs payroll and accounts payable functions, makes daily deposits, and files all final documentation. The Assistant Town Manager for Development position oversees all operations of the six divisions within the Land Use, Health and Development Department. Division Initiatives: 1. Direct the Department in support of the Select Board goals specifically focused on public health, land and real property, housing and economic development and planning, as assigned by the Town Manager. 2. Improve online information on Department initiatives and boards and committees supported by the Department. 3. Improve the availability of information about Department initiatives, permit processes, and opportunities for public engagement. A si,' t To e r fir Develdoprr�:�e�: t 17j ic e IM a n a g e r s Niis;tant ----------- Department Assist° n° Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Assistant Town Manager 1 1 1 1 Administrative Assistant 1 1 1 1 Office Manager 1 1 1 1 Department Assistants 4 4 4 4 • . • . FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-14 Program: Land Use, Health and Development Department 7120 Administration Town of Lexington, MA Budget Recommendations: The recommended FY2023 General Fund budget for the Office of Administration is $569,,150,, an increase of $15,650 or 2.83% from the FY2022 budget. The General Fund operating budget for Compensation is $514,050 and reflects an increase of $10,850 or 2.16% for contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $55,100 and reflects a net increase of $4,800 or 9.54%, which incorporates adjustments to reflect actual expenditures as $5,,000 for a program improvement to reprint ACROSS Lexington brochures. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended ACROSS Lexington Brochures $ 51000 $ - $ 51000 $ 51000 $ - $ 51000 $ - Budget Summary: Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 418,496 1$ 423,275 $ 539,800 1$ 542,750 1$ 5,000 $ 5471750 $ 7,950 1 1.47% Directed Funding Departmental Fees $ 11,200 $ 8,100 $ 13,700 $ 21,400 $ -Is 21,400 $ 7,7001 56.20% Total / Administrationrr • ••• rr 431,375 $ 553f5OO $ • 1 rr /1 1 rr •• / rr • / 2.83% Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request I Add/Del I Mgr's Rec. Increase Increase Compensation $ 415,527 $ 414,009 $ 503,200 $ 514,050 Is - $ 514,050 $ 10,850 2.16% Expenses $ 14,169 $ 17,366 $ 50,300 $ 50,100 $ 5,000 $ 55,100 $ 4,800 9.54% Total / Administration rr I • ••• rr 431,375 $ 553f5OO rr • 1 rr 1 1 1 rr •• / rr • / 2.83% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 410,923 $ 406,987 $ 490 f539 $ 501,225 $ - $ 501,225 $ 10,686 2.18% Overtime $ 41604 $ 71022 $ 12,661 $ 12,825 $ - $ 12,825 $ 164 1.30% Personal Services $ 415,527 $ 414,009 $ 503,200 $ 514,050 $ - $ 514,050 $ 10,850 2.16% Contractual Services $ 81746 $ 11,165 $ 43,200 $ 41,700 $ 5,000 $ 46,700 $ 3,500 8.10% Utilities $ 614 $ 940 $ 600 $ 900 $ - $ 900 $ 300 50.00% Supplies $ 4,809 $ 5,261 $ 6,500 $ 7,500 $ - $ 7,500 $ 1,000 15.38% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 14,169 $ 17,366 $ 501 300 $ 50,100 $ 51000 $ 55,100 $ 41800 9.54 0/61 Total /Administration $ • 696 rr 431,375 $ 553f5OO $ • / rr /1 1 rr •• / rr • / 2.83% FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IX-15 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Mission: To protect the health and safety of Town residents through education about and regulation of and management of natural areas and wetlands. Budget Overview: The Conservation Office provides administration, interpretation and enforcement of all applicable State laws and Local codes; counsel, guidance and education to the public on environmental issues; research and reports on relevant issues for the Conservation Commission meetings to aid the Commission in key decision making; enforcement of permit conditions through construction inspections; management of conservation areas and the Land and Watershed Stewardship Program. The Conservation Director manages and supervises the Conservation staff and operations and, along with the Conservation Stewardship Coordinator, performs administrative, supervisory, professional and technical work in connection with managing and directing comprehensive environmental programs. Division Initiatives: 1. Continue efforts to provide for a comprehensive online records management program for conservation historical records via the Laserfiche Document Imaging Software. 2. Plan for and implement enhanced public outreach and programming to protect, preserve, and promote Lexington's natural resources. 3. Complete the Open Space and Recreation Plan Update (FY2022 CPA) and implement goals, objectives and priorities established in Year 1 of the Seven Year Action Plan. 4. Onboard a new community garden coordinator volunteer and provide a comprehensive orientation and training program. 5. Finalize and record Conservation Restrictions for all CPA conservation land acquisitions. 6. Plan for and acquire open space parcels as prioritized by the Conservation Commission. 7. Implement the numerous conservation land management and stewardship prioritized projects, including Daisy, Willard's Woods,and West Farm meadows preservation, Parker Meadow Universal Accessible Trail Construction (FY2021 and FY2022 Supplemental CPA), Wright Farm Conceptual Site Access Design and Parking (FY2021 CPA), and Willard's Woods Accessible Improvements Design and Engineering (FY2020 CPA). FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-16 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Assis"tanTon nie t ,r Dev el,pm en,, f f U f°fire Ma rya ge,r.- f°fi a of La nd,Use ; D epa rtm,en Assistant's. fiwuuuurrv�oivuurrv�oivuurrv�oivuurrv�oivuurrv�ioovaummmvaummmvaimu�oivuurrv�oivuurrv�oivuurrv�oivuurrvrrvrrvrrvrrvrrvrrvrrvrrvrrvrnrr�+ Il� u Director C."G,M M ins sin 'fin b9�'"�mAIIIIIIYtlIIIIYtlIIIIYtlIIIIYtlIIIIYtlIIIIYtlIIIIYtlIIIIYtlIIIV�IIIWIN/fliYN/fliYN/fliYN�IV�IIIWIN/fliYN/fliYN/fliYN/M11�IVIIIIlflY�OlVlllllflY�OlVlllllflY�OlVlllllflYA:"'�j nY. wvmuwmxwwuuwn f p�m—•.m m"' ��uuumwwwmuwn mwY.mwY.wvmuwmuwnwa� imiummmwuwmmmomwuw�J'l;v�, Cnirservaticin Land Use L om,rd ire ato r R,,a g er iWIflYIMIIIVIIIVIIIVIIIV�IIIWINIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYN�IV�IIIWINIfliYNIfliYNIfliYNIfliYNlM11�IVIIIWIflYIflYlflYlflYlflYlflYlflYlflYlN'� ��Wl�'IlNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNlflYdllil'IlNIfliYNIfliYNIfliYNlflYdllil'IlNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIRN'�' Authorized/Appropriated Staffing FY2O2O FY2O21 FY2O22 FY2O23 Budget Budget Budget Request Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.26 0.26 0.26 0.26 Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal • .I FTE 2.26 2.26 2.26 2.26 • FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-17 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Budget Recommendations: The recommended FY2023 General Fund Conservation budget is $253,882, a decrease of$(1,145) or (0.45)% from the FY2022 budget. This includes a $3,855 or 1.75% increase in compensation to reflect contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses reflect a decrease of $(5,000). or (14.19)%, due to removal of a scanning budget item that will be undertaken via other available funds. Program Improvement Requests: None requested. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-18 Program: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Budget Summary: FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 2111274 $ 184,635 $ 252,027 1$ 255,882 $ (5,000) $ 250 f882 $ (1,145) -0.45 % Directed Funding Fees $ 3,300 1$ 12,752 $ 3,000 $ 3,000 $ -Is 3,000 Is -I - Appropriation FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 192,861 $ 171,404 $ 219,780 $ 223,635 $ - $ 223,635 $ 3,855 1.75 % Expenses $ 21,713 $ 25,983 $ 35,247 $ 35,247 $ (5,000) $ 30,247 $ (5,000) (14.19)% Object Code FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 191,510 $ 169,673 $ 216,701 $ 220,516 $ - $ 220,516 $ 3,815 1.76 % Overtime $ 1 351 $ 1 731 $ 3 079 $ 3 119 $ - $ 3 119 $ 40 1.30 % Personal Services $ 192,861 $ 171,404 $ 219,780 $ 223,635 $ - $ 223,635 $ 3,855 1.75 % Contractual Services $ 11,309 $ 19,972 $ 26,636 $ 26,436 $ (5,000) $ 21,436 $ (5,200) -19.52 % Utilities $ 2,389 $ 2,191 $ 2,911 $ 3,061 $ - $ 3,061 $ 150 5.15 % Supplies $ 8,015 $ 3,820 $ 5,700 $ 5,750 $ - $ 5,750 $ 50 0.88 % Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses 1$ 21,713 $ 25,983 $ 35,247 $ 35,247 $ (51 000) $ 30,247 $ (5,000) -14.19 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-19 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health Department is to prevent disease and promote wellness in order to protect and improve the health and quality of life of its residents, visitors and workforce. Budget Overview: The Health Department manages disease prevention and surveillance programs designed to protect the health of the community. Programs include but are not limited to public health education, infectious disease surveillance and case investigation activities, oversight and enforcement of all state and local community health and environmental health regulations, mosquito-borne disease prevention efforts, public vaccination clinics, and public health emergency planning and response efforts. The Health Department staff is comprised of the Health Director, an Assistant Health Director, a Health Agent, and a part-time Public Health Nurse. Division Initiatives: 1. Continue to perform all required activities regarding Covid-19 and to offer services such as testing, tracing, education, data collection and analysis, and vaccine. 2. Review local Board of Health regulations, and update as necessary, to coincide with current State and Federal regulations,standards and best practices, including tobacco, body art and food. Research and finalize local regulations regarding the care and use of laboratory animals. 3. Continue to enhance customer service satisfaction and improve staff efficiency by updating Board of Health permit applications in ViewPoint Cloud, with particular focus on the following record types: retail food, temporary food, mobile food, food plan review, public swimming pool, rDNA, Animal Keeping and Recreational Camps for Children. Begin to implement field inspection capacity with a new software system. 4. Continue to respond to all inquiries, complaints, and concerns from the public and staff in a timely fashion. Perform routine inspections to ensure compliance with state and local regulations. 5. Continue to work with Region 4AB to improve regional collaboration for Preparedness and with Region 4A to strengthen the Medical Reserve Corps. (MRC) in volunteer recruitment, training, deployment and retention. 6. Continue to update and exercise shelter plans, develop shelter intake and medical triage forms, and develop a checklist for environmental health risk management in shelters. 7. Engage and convene community partners to broaden public health preparedness planning efforts to include people with disabilities and considerations for access and functional needs in the scope of EDS and shelter plans in accordance with Massachusetts Department of Public Health (MDPH) guidance. 8. Continue to serve as a local resource for public health education and outreach on the impacts of climate change on health. Collaborate with the Sustainability Director. 9. Continue to provide flu shots to the pubic utilizing the most reasonable and safe methods including drive through clinics and at various locations. Evaluate and implement ways to expand our vaccine program to include all recommended adult and pediatric vaccines. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-20 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA f As,si,sta n Town a n ager fib r Dev 'prn en z ���rrrt�rrrrtrrr�rrr�r fffis a M a naga r- Of f i c a pouf La rd,Use Departm,ent f ���°�J'lIYUIIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIIYrtIIIV�IIIWINrfliYNrfliYNrfliYN�IV�IIIWINrfliYNrfliYNrfliYNrfliYNrfliYNrfliYNrfliYNrflY/ �f iii(�""wwwiwwwiwwwiwwwiwwwiwwwiwwwiwwwiww..�wmuiuwwmMwu�wwwiww.ww.ww.ww. �M14� 'v'� Ilby, I! fl FubIi„c Rea Kh Bniird of"Health �r Director �9�^ro�amriivmrrvr�ivuurrvrtoivmrrvrvmrrvroivuurrvrrmuuurrvrvmrrvrvivrrtuuurrvrtoivuurrvrvmrrvrvmrrvr�ivuurrvrtoivm. "�„ kssistant FubIir F-I a alth D rector F'ubIi HasIth ar. rmnuurvurvimvrrrtuvmrrnrrr�rrrtvmrrvrvmrrvrvmrrrvrrtuvmrrl rvmmriivmrrvrwvuumrrwvmrrvrvmrrvr�vmrrrvrwvmvrrrvrrvrr�' �`r�-rvrcrr�umrrvrvmrrvr�vmrrrvrwvmrrvrvmrrvrvmrrrvrwvmrrrvrrrtumrrvrvurervrwvivrd�umrrrvrvmrrvrvmrrvr�vmrrrvrwvum��°�� °n Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Public Health Director 1 1 1 1 Public Asst. Health _ _ 1 1 Director* Public Health Agent* 1 2 1 1 Public Health Nurse** 0.6 0.6 0.6 1.0 • . 2.6 3.6 3.6 4.0 *In FY2021, a second Health Agent was funded via a program improvement. During that year, one of the Health Agents was reclassified to Assistant Health Director. **The full-time Public Health Nurse is shared between Lexington (.6)and Belmont(.4) per Nursing Services Agreement executed in FY2009. A program improvement in FY2023 seeks to reassign the position to Lexington on a full-time basis. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-21 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, MA Budget Recommendations: The recommended FY2023 All Funds Health budget inclusive of the General Fund operating budget and the Health Program Revolving Fund, which funds health clinics, is $542,870. The recommended budget is a $56,919 or 11.71% increase from the FY2022 budget. The FY2023 recommended Health General Fund operating budget is $457,870, which is a $56,919 or 14.20% increase from the FY2022 General Fund budget. The General Fund operating budget for Compensation is $359,570 and reflects a $48,169 or 15.47% increase, which funds the cost of contractually obligated step increases and salary increases. The General Fund operating budget for Expenses is $98,300 and reflects a $8,750 or 9.77% increase, which reflects a $1,500 decrease in staff mileage and travel expenses. The FY2023 Health Programs Revolving Fund is recommended at $45,,000 which is level-funded from the FY2022 authorization. First authorized in FY2021, a revolving fund for Lab Animal Permits is recommended at $40,000 to handle inspections for an increasing number of lab animals in the commercial and industrial properties in town. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total II � IRecommended Increase Public Health Nurse to $ 34,681 $ 1,503 $ 36,184 $ 34,681 $ 11503 $ 36,184 $ — Full-time FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IX-22 Program: Land Use, Health and Development Department 7140 Health Town of Lexington, Ma Budget Summary - General Fund FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources j j Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 235,895 1$ 249,721 1$ 378,451 $ 393,189 1$ 34,681 $ 427,870 $ 49,419 1 13.06% Directed Funding Permits $ 16,860 1$ 51,912 1$ 22,500 $ 30,000 1 Is 30,000 1$ 7,500 1 33.33% Total 1 Health rr rr 1 • I r, 400f951 r, I • $ 34f681 $ 457,870 $ 56,919 I 1 1 1 Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 207,852 $ 267,494 $ 311,401 $ 324,889 $ 34,681 $ 359,570 $ 48,169 15.47% Expenses $ 44,903 $ 34,140 $ 89,550 $ 98,300 $ - $ 98,300 $ 81750 9.77% Total 1 Health rr rr ' • I r, 400f951 r, I • rr 34f681 rr • / rr 56,919 I 1 1 1 Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 206,941 $ 267,144 $ 309,631 $ 323,096 $ 34,681 $ 3571777 $ 48,146 15.55% Overtime 910 350 $ 1770 1793 - $ 1793 $ 23 1.30% Personal Services $ 207,852 $ 267,494 $ 3111401 $ 324,889 $ 34,681 $ 359,570 $ 48,169 15.47% Contractual Services $ 43,273 $ 32,526 $ 80,500 $ 89,250 $ - $ 891250 $ 81750 10.87% Utilities $ 1,102 $ 960 $ 2,800 $ 2,800 $ - $ 21800 $ - -% Supplies $ 529 $ 654 $ 6,250 $ 6,250 $ - $ 61250 $ - -% Small Capital - - - - - - - -% Expenses $ 44,903 $ 34,140 $ 89,550 $ 98,300 $ - $ 98,300 $ 817501 9.77% Total 1 Health rr rr ' • I r, 400f951 r, I • rr 34f681 rr • / $ 56,919 I 1 1 1 ---------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds* FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources j j Increase Increase Actual Actual Estimate Projected Add/Del Projected Health Programs Revolving Fund $ 22,654 $ 21,342 $ 45,000 $ 45,000 $ 45,000 $ - -% Lab Animal Permits Revolving $ - $ - $ 40,000 $ 40,000 $ 40,000 $ - -% Fund Total 1 Health rr 654 rr rr : 111 rr : 111 rr rr 85,000 $ 1 1 *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 7140-Health Programs Revolving Fund Expenses $ 45,719 1$ 27,352 1$ 45,000 1$ 45,000 1$ -Is 45,000 Is -I -% 7140-Lab Animal Permits Revolving Fund Expenses 77 -Is -Is 40,000 $ 40,000 $ 401000 $ -I -% ---------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 207,852 $ 267,494 $ 311,401 $ 324,889 $ 34,681 $ 359,570 $ 48,169 15.47% Expenses $ 90,622 $ 61,492 1$ 174,550 1$ 183,300 $ - $ 1831300 $ 81750 1 5.01% • . r . r 328f986 r . r 1. . r 34f.. r 542,870 r 56,919 11.71% FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-23 Program: Land Use, Health and Development Department 7200 Planning Town of Lexington, MA Mission: The Planning Office helps residents envision and work toward a community that serves the needs of all its citizens and to manage growth and change. The Planning Office provides staff assistance to the Planning Board, helps to administer the Zoning Bylaw and reviews development permit applications for residential and commercial projects. Budget Overview: The Planning Office supports the Planning Board in the administration of the Subdivision Regulations, the adequacy determinations of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits, as well as reviewing zoning amendments and planned development district proposals that go to Town Meeting. In addition, the staff engages in short- and long-term planning regarding growth and development issues in Lexington, actively participants in various committees dealing with transportation, affordable housing, economic development, as well as regional and statewide initiatives. The planning staff participates on the Development Review Team, the Economic Development Advisory Committee, the Housing Partnership Board, the Transportation Safety Group, Parking Management Group, Transportation Forum, the HOME Consortium, and the Boston Metropolitan Planning Organization. Division Initiatives: 1. Implement Lexington's updated Comprehensive Plan (Lexington Next), which will guide future land development and preservation activities over the next 2, 5, 10-years, and beyond. 2. Assemble and support the Planning Board's Annual Work Plan to ensure alignment with Lexington Next. 3. Establish an expedited, transparent, and engaging permitting process that is clear and consistent for all projects. 4. Collaborate with members of the Land Use, Health, and Development (LUHD) Department and other staff members to plan and execute short- and long-term planning initiatives. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-24 Program: Land Use, Health and Development Department 7200 Planning Town of Lexington, MA Assistant'Town Manager for Developi-netift OfficeManager- fficeofland Use L De�paftment tnnits i i Plan,ning Director Rl ip n ng Board I III owwwwwwwwwal WON —�% —71p,a Authorized/Appropriated Staffing FY2O2O FY2O21 FY2O22 FY2O23 Budget Budget Budget Request Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Administrative Assistant 1 1 1 1 Total . FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-25 Program: Land Use, Health and Development Department 7200 Planning Town of Lexington, MA Budget Recommendations: The FY2023 recommended General Fund Planning Department budget is $446,240, which is an increase of $11,248 or 2.59% from the FY2022 budget. The General Fund operating budget for Compensation is $368,890 and reflects a $11,248 or 3.15% increase from the FY2022 budget, due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $77,,350 and is level-funded from FY2022. A warrant article requests $75,000 for implementation of LexingtonNEXT, the long-term plan which is due to be completed early in 2022. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Fseniiorlanner $ 90,000 $ 171709 $ 1071709 $ — $ — $ — $ 1071709 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IX-26 Program: Land Use, Health and Development Department 7200 Planning Town of Lexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources j j Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 268,858 1$ 3421185 $ 414,992 $ 481,240 $ (75,000) $ 406,240 $ (8,752) -2.11% Directed Funding Fees $ 54,163 1$ 33,000 $ 20,000 $ 40,000 $ -Is 40,000 $ 20,000 1 100.00% Total 11 1 1 • •• 41 111 ..• .1 .8 2.59% Appropriation FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 291,624 $ 339,806 $ 357,642 $ 368,890 $ - $ 368,890 $ 11,248 3.15% Expenses 1$ 31,396 $ 35,379 $ 77,350 $ 152,350 $ (75,000) $ 77,350 $ - -% Total 11 1 1 •• .1 111 ..• 240 .8 2.59% Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 291,017 $ 339,028 $ 349,848 $ 360 f995 $ - $ 360 f995 $ 11,147 3.19% Overtime $ 608 $ 778 $ 7 794 $ 7 895 $ - $ 7 895 $ 101 1.30% Personal Services $ 291,624 $ 339,806 $ 357,642 $ 368,890 $ - $ 368,890 $ 11,248 3.15% Contractual Services $ 29,643 $ 33,283 $ 72,850 $ 147,850 $ (75,000) $ 72,850 $ - -% Utilities $ 322 $ 600 $ - $ - $ - $ - $ - -% Supplies $ 1,431 $ 11497 $ 4,500 $ 4,500 $ - $ 4,500 $ - -% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 31,396 $ 35,379 $ 77,350 $ 152,350 $ (75,000) $ 77,350 $ - -% Total 11 1 1 •• 41 111 •• 48 2.59% FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-27 Program: Land Use, Health and Development Department 7300 Economic Development Town of Lexington, MA Mission: The Economic Development Office works to encourage new investment and support for our local businesses - big and small. A strong local business environment is a critical component of a healthy and sustainable community, creating places to eat and shop, as well as opportunities for employment and added revenue to support local services. To that end, the Economic Development Office serves as a liaison for businesses and works to address business-related issues from parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, and leveraging State economic development resources. The Economic Development Office also cultivates and maintains relationships with State-level partners for business development, tourism, and infrastructure investment opportunities. The Economic Development Office works to leverage economic opportunities from tourism through the operations of the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our role in American history attracts many thousands of visitors to Lexington each year. These visitors help to support our local businesses which contributes to our community's overall economic sustainability. Budget Overview: The Economic Development budget is divided into three elements: the Economic Development Office, the Liberty Ride Trolley Tour Program, and the Visitors Center Operations. The Economic Development Office is tasked with strengthening the commercial tax base, providing services to existing and prospective businesses, and overseeing tourism functions and staff. The Economic Development Office works on initiatives with input from the Economic Development Advisory Committee, the Lexington Center Committee, and the Tourism Committee. The Liberty Ride is a trolley tour of Lexington and Concord which also serves as the only transportation link to the area's historic sites. As a revolving fund, the Liberty Ride is self-funded through ticket sales. Due to the pandemic, the Liberty Ride did not operate during 2020, and operated a limited schedule in 2021. Since the current trolley contract expires in March 2022, operations will need to adapt to a new contract. The Visitors Center serves as gateway for over 120,000 people who come to visit Lexington every year. As a revolving fund, the Visitors Center operates with revenue generated from gift shop retail sales to offset costs. The construction of the new Visitors Center was completed and opened to the public in Spring 2020. Unfortunately, operations in 2020 and 2021 were hampered due to the pandemic. Division Initiatives: Economic Development Office 1. Ensure long-term viability of Lexington businesses in light of the COVID-19 Pandemic and changing retail environment. 2. Implement next steps from the Local Rapid Recovery Plan recommendation to improve East Lexington Business Corridor. 3. Launch a new Tourism Website. Tourism/Visitor Activities 1. Expand programs & retail operations in the Visitors Center. 2. Develop additional materials for non-English speaking visitors and implement the Freedoms Way Grant. 3. Identify other funding opportunities to augment revenue for the tourism revolving funds. 4. Increase the use of social media and target online advertising to increase visits to Lexington. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-28 Program: Land Use, Health and Development Department 7300 Economic Development Town of Lexington, MA Ass,istant Town Manager for Development Off ic e Manag,er- Off i,ce of La nd Use Department As5istant,5 Economic Cie vie,"llopment Director Econoinic Wsit,ors Center Developrne,,,nt Manager Cmrdinatur Visitors Center,PT Li rty Ride Assistant,Manage; r Coord'inator, Visitors Center Staff Liberty Ride Guides BatVe Gre,en,Guides Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Economic Development Director 1 1 1 1 Economic Development Coordinator 1 1 1 1 Economic Development Intern Seasonal Seasonal Seasonal Seasonal Visitor Center Manager 1 1 1 1 Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75 Visitor Center Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Tour Services Coordinator 0.70 Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal Tota I FTE 9.01 8.31 8.31 8.31 Tota I FT/PT IFT/IPT 3FT/7PT 3FT/8PT 3FT/8PT + Seasonal + Seasonal + Seasonal + Seasonal Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff(I works full-time and 6 work part-time)and 30 seasonal workers from April to October FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-29 Program: Land Use, Health and Development Department 7300 Economic Development Town of Lexington, MA Budget Recommendations: The FY2023 recommended All Funds Economic Development budget, inclusive of the General Fund operating budget and the Liberty Ride and Visitors Center Revolving Funds, is $784,263, which is a $24,845 or 3.27% increase from the FY2022 budget. The FY2023 recommended General Fund Economic Development operating budget is $420,798, which is a $12,141 or 2.97% increase from the FY2022 General Fund budget. The recommended General Fund operating budget for Compensation is $261,498, and reflects a $74,541 or 39.87% increase, which is a net change, and captures contractually obligated step increases, the transfer of the Visitors Center manager from the Visitors Center Revolving Fund to the General Fund, partially offset by transferring the Battle Green Guides to the Visitors Center Revolving Fund, and more fully offset by a reduction in expenses to support the Visitors Center. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended General Fund operating budget for Expenses is $159,300, a decrease of $(62,400) or (28.15)%. This is a net-change that reflects reducing ongoing support for the Visitors Center by $74.,000; offset by increasing Marketing ($5,000) and Advertising ($2,,000) to support the town's promotional efforts for the 250th celebration. Contractual costs include expenses associated with the REV Shuttle, a business-serving shuttle that runs between the Hartwell Avenue corridor and the Alewife Red Line Station, funded via a transfer from the Transportation Demand Management (TDM) Stabilization Fund. The recommended FY2023 Liberty Ride Revolving Fund request is level-funded at $104,,000. COVID-19 travel restrictions affected the travel and tourism industry overall; the Liberty Ride tour was suspended in Summer 2020, and operated on a limited schedule in Summer 2021. Since the current trolley contract expires in March 2022, operations will need to adapt to a new contract. If new proposals will not be self-sustaining, staff may seek alternative transportation options, including potentially a bus. The recommended FY2023 Visitor Center Revolving Fund request is $259,465 which is essentially level- funded from FY2022. In an effort to provide greater stability for the operation going forward, the salary for the Visitors Center manager is being moved to the General Fund. A small amount of support remains in the General Fund budget ($20,,000) in the event that sales do not adequately fund the remaining operating expenses. Staff anticipate that this level of support will allow the Visitors Center to remain open year-round. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Visitors Center Assistant $ 57,538 $ 171239 $ 741777 $ — $ — $ — $ 741777 Manager(PT to FT) FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 IX-30 Program: Land Use, Health and Development Department 7300 Economic Development Town of Lexington, MA Budget Summary - General Fund Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase FT ax Levy $ 252,708 $ 331,784 $ 362,657 $ 3741798 $ - $ 374,798 $ 12,141 3.35% DM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - $ 46,000 $ - -% Center Impr. District Stab. Fund $ 27,000 $ - $ - $ - $ - 1.$ - $ -I - Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 138,745 $ 173,089 $ 186,957 $ 261,498 $ - $ 261,498 $ 74,541 39.87% Expenses $ 186,964 $ 204,696 $ 221,700 $ 159,300 $ - $ 159,300 $(62,400) -28.15% Total 7300GeneralFund ' 325f7O8 $ • $ 1• • $ I ' rr rr• I ' rr• 12f I • I, r Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 17310 Economic Development Office $ 325,708 $ 377,784 $ 408f657 $ 420,798 $ - $ 420f798 $ 12,141 2.97 Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 138,492 $ 171,955 $ 184,035 $ 258,538 $ - $ 258,538 $ 74,503 40.48% Overtime $ 252 $ 1,134 $ 2,922 $ 2,960 $ - $ 2,960 $ 38 1.30% Personal Services $ 138,745 $ 173,089 $ 186,957 $ 261,498 $ - $ 2611498 $ 74,541 39.87% Contractual Services $ 82,299 $ 127,231 $ 114,700 $ 126,300 $ - $ 126,300 $ 11,600 10.11% Utilities $ - $ - $ - $ - $ - $ - $ - -% Supplies $ 104,665 $ 77,464 $ 107,000 $ 33,000 $ - $ 33,000 $(74,000) -69.16% Small Capital $ - $ - $ - $ - $ - $ - $ - I -% Expenses $ 186,964 $ 204,696 $ 2211700 $ 159f300 $ - $ 159,300 $(62,400) -28.15% Budget Summary- Revolving Funds*.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-. Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Liberty Ride Rev. Fund $ 125,800 $ 790 $ 104,000 $ 104,000 $ - $ 104,000 $ - I -% Visitors Center Rev. Fund $ 39,309 $ 74,242 $ 247,000 $ 260,000 $ - $ 260,000 $ 13,000 5.26% Total11 Revolving Funds $ 165f19 1 111 .' 111 .' 111 111 3.70% *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 7320 Liberty Ride Rev. Fund $139,510 $ - $ 104,000 $104,000 $ - $ 104,000 $ - -% Compensation $ 41,715 $ - $ 14,000 $ 14,000 $ - $ 14,000 $ - -% Expenses $ 97,795 $ - $ 90,000 $ 90,000 $ - $ 90,000 $ - -% 7340 Visitors Center Rev.Fund $ 44,359 $ 59,470 $ 246,761 $259,465 $ - $ 259,465 $12,704 5.150/0 Compensation $ 18,459 $ 26,501 $ 138,541 $ 114,750 $ - $ 1141750 $(23,791) -17.17% Expenses $ 25,899 $ 32,970 $ 108,220 $ 144,715 $ - $ 144,715 $ 36,495 33.72% Total // Revolving Funds 'r • ••• rr • I $ �' 1 1 r• r • I• r r r • I r 'I •• r Budget Summary- All Funds---------------------------------------------------------------- FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriations Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 198,919 $ 199,589 $ 339,498 $ 390 f248 $ - $ 390 f248 $ 50,750 14.95 Expenses $ 310,658 $ 237,665 $ 419,920 $ 394,015 $ - $ 394,015 $(25,905) -6.17 FundsTotal 7300-All r / r r • r • • r r • • r • FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 IX-31 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Section Xm. Program 8000m. General Government This section includes detailed information about the FY2023 Operating Budget & Financing Plan for General Government. It includes: • 8100 Select Board X-2 • 8200 Town Manager X-6 • 8300 Town Committees X-10 • 8400 Finance X-12 • 8500 Town Clerk X-16 • 8600 Innovation &Technology X-20 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-1 Program: General Government 8100 Select Board Town of Lexington, MA Mission: The Select Board, together with the Town Manager, represents the executive branch of the Town government. The Board consists of five members, elected for three-year terms. Select Board members serve without compensation. The Board acts as the Town's primary policy-making body for a wide variety of issues affecting service delivery, finance and Town infrastructure. They provide oversight in matters of litigation, act as the licensing authority, enact rules and regulations regarding traffic control and are responsible for calling Town Meetings and approving the Town Meeting Warrant. Budget Overview: This budget includes funding for the Select Board's Office, Town Counsel, the Annual Town Report, and the Public, Education, Governmental (PEG) programming budget. Day-to-day operation of the Select Board's Office is under the direction of the Office Manager/Executive Clerk and the Department Assistant who assist the Select Board members and coordinate activities with the Town Manager's Office. The staff prepare the Annual and Special Town Meeting Warrants and assist the Select Board members in responding to questions and inquiries from the public. They also receive all contributions to Select Board gift accounts, the Fund for Lexington, the PTA Council Scholarship, the Lexington Education Fund and all other Trustees of Public Trusts funds. Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment, flammable storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab and automatic amusement machines. Staff maintain approximately 320 Select Board appointments to more than 50 committees. In addition, the Select Board's Office notifies Lexington residents of all national, state and local elections. Town Counsel represents the Town, through the Select Board and Town Manager, on all legal matters including litigation, contracts, drafting of Town bylaws and enforcement of bylaws through the Court system. The Town Report is the official proceeding and activities of Town Government. It is required to be prepared annually under State law. The PEG budget funds activities related to the Town's cable television programming. Under Massachusetts law, municipalities may receive up to 5% of the basic cable bill for PEG programming activities. These funds are largely used, under the guidance of the Communications Advisory Committee, to fund the LexMedia contract. Departmental Initiatives: 1. Develop enhanced recruitment and onboarding processes for Select Board appointments to Boards and Committees. 2. Improve methods of Communication between the Select Board and residents. 3. Continue to work with the IT Department to automate the remaining Permitting and Licensing workflows for Select Board Permits. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 x-2 Program: General Government 8100 Select Board Town of Lexington, MA Select Board rr �u.��mw�u.��u.��u.��u.� ��u.��ww wum wum wum wum wum wum wwu mww.�mum wum wum wumeum wumwmuu m�fl III IJ' �umium�xawmuwuu wmwumwuwuu wimwow�.wwwwm iwuowmwuu muwuu muwuu iwuunw uuuuwmuunwniw �I� ��mmwmwi�iwumw-xiwumw-xiwumuu�wwwwmi�iwum m�iunwium�xuwwmiw.w.mmmuyp,�lf „I f uulr�luuuuuuulw�wnluuuulw�wnluuuulw�uu P ' m �� �����- 17 yYr,m�tf���m i m i m i m i�m i m i m i���� `.r r r`,.....m `.......� �1 �uu�Ifi�mff i mrc m li��mff m i mrcm curt m������m Ilium r r r r..... �I 1. IV U Assistant Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Office Manager/Executive Clerk 1 1 1 1 Department Assistant 1 1 1 1 FRecording Secretary 0.22 0.25 0.25 0.25 • . FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 x-3 Program: General Government 8100 Select Board Town of Lexington, MA Budget Recommendations: The FY2023 recommended General Fund operating budget for the Select Board is $1,298,802, which is a $38,994 or 3.10% increase from the FY2022 General Fund budget. The Compensation budget is $145,163, which is a $9,381 or 6.91% increase, which reflects step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The overall Expenses operating budget is $1,153,,639,, which is an increase of $29,613 or 2.63%, which is primarily due to a program improvement for $20,000 to fund the goal-setting process for the Select Board. In addition, there are increases in the annual audit ($2.,000) and PEG Access ($7,613) budgets. The recommended FY2023 budget for legal expenses is level-funded from FY2022 at $395,,000. The recommended FY2023 budget for the annual Town Report is unchanged from FY2022 at $13,688. The FY2023 recommended budget for the Town's annual contract with LexMedia for broadcasting public meetings and events is $610,113 which is a $7,613 or 1.26% increase from FY2022, and reflects contractual commitments to LexMedia. This budget item is fully funded from the PEG Access Special Revenue Fund. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Goal Setting $ — $ 20,000 1 � 1$ 20,000 $ 20,000 $ — $ 20,000 $ — FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-4 Program: General Government 8100 Select Board Town of Lexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 376,874 $ 542,450 $ 588,144 $ 589,018 $ 20,000 $ 609,018 $ 20,874 3.55% Transfers from Enterprise Funds $ 1,118 $ 1,071 $ 664 $ 1,171 $ - $ 1,171 $ 507 76.36% to General Fund(Indirects) PEG Access Special Revenue Fund 1 1$ 602,500 $ 610,113 Is - $ 610,113 $ 7,613 1 1.26% Fees Licenses&Permits $ 76,258 $ 74,525 $ 68,500 1$ 78,500 1 1$ 78,500 $ 10,000 1 14.60% Total 8100(GeneralFund) , 1.. . .1. . .1 20,000 . .1 i . 1 1 Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual I Actual I Appropriation I Request I Add/Del I Mgr's Rec. Increase Increase Compensation $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ - $ 145,163 $ 9,381 6.91% Expenses $ 950,446 $1,084,528 $ 1,124,026 1$1,133f639 $ 20,000 1$1,153,639 $ 29,613 2.63% Total 8100 • • • • •• • •• �� 38f 994 •I '/1 (General Fund) � 1•• • r • � • •1• � • 1 r 20,000 r •• 1 Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8110 Select Board's Office $ 204,629 $ 205,805 $ 248,620 $ 260,001 $ 20,000 $ 280,001 $ 31,381 12.62% Total 8120 Legal $ 241,617 $ 399,245 $ 395,000 $ 395,000 $ - $ 395,000 $ - -% Total 8130 Town Report $ 11,004 $ 10,445 $ 13,688 $ 13,688 $ - $ 13,688 $ - -% Total 8140 PEG Access $ 6111477 $ 597,702 $ 602,500 $ 610,113 $ - $ 610,113 $ 7,613 r7771.26% Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ - $ 145,163 $ 9,381 6.91% Overtime - - - - - - - -% Personal Services $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ - $ 145,163 $ 91381 6.91% Contractual Services $ 930,639 $1,069,616 $ 1,103,513 $1,113,126 $ 20,000 $1,133,126 $ 29,613 2.68% Utilities $ - $ - $ - $ - $ - $ - $ - -% Supplies $ 19,807 $ 14,913 $ 20,513 $ 20,513 $ - $ 20,513 $ - -% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 950,446 1$11084,528 $ 1,124,026 $1,133,639 $ 20,000 $1,153,639 $ 29,613 2.63 Total 8100(General Fund) •• • r • • • •02 r • •02 i • 1 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-5 Program: General Government 8200 Town Manager Town of Lexington, MA Mission: The Select Board appoints the Town Manager who oversees the daily operations of all general government departments, implements the policies of the Select Board, proposes an annual operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Select Board-Town Manager Act of 1968. The Town Manager's Office is also responsible for Human Resources and benefit administration, as well as risk management. Budget Overview: The Town Manager's Office budget is comprised of the following elements: Organizational Direction and Administration, Human Resources, Sustainability, Pubic Outreach and Communication, and Diversity, Equity and Inclusion. Organizational Direction and Administration includes day-to-day oversight for all Town departments, townwide staff training and professional development, and special projects. This function also implements all decisions of the Select Board and provides staff support to various Town committees. The Sustainability and Resilience Officer, Public Information Officer and Chief Equity Officer positions are in the Town Manager's Office to support and further the goals and priorities of the Town. In addition, the Town Manager's Office, through the Human Resources function, is responsible for personnel administration, benefits administration, collective bargaining negotiations, workers compensation and unemployment benefits. Departmental Initiatives: 1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social equity initiatives in coordination with the Select Board. 2. Work to support the organization's high-performance culture by providing directed team building to the Middle and Senior Management Team. 3. Develop new revenue sources to support the budget, particularly the capital budget, by developing long-term debt management strategies to mitigate the impact of large project debt service. 4. Continue the initiative to develop organizational sustainability by passing on institutional knowledge, engaging mid-level managers in organization decision-making and selecting and training qualified individuals. 5. Finalize new fiscal policies, specifically the development of a sustainable funding model for the Capital Stabilization Fund and updating strategies for funding the Town's OPEB Liability. The next policy review will evaluate the funding model for the Recreation Enterprise Fund. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 x-6 Program: General Government 8200 Town Manager Town of Lexington, MA ......-------------------------------------- T n NI an , ,er f f ff mind" '�n� �°i�°6 �i�anmoirrmrcmvnm�urvuurrv�oivuurrvrvmrrvrvurerv�oivuum�u�ovmrrvrvmrrvr�vm�rrv�oivuurrvrvuum�urvmrrvro�vm�rrv�oivm�.�e Hu 9 M III,a1 IN I , rc '.,C j Director C�e, pu Ti r� are a;�a'r Hearing ge m m..... m ,,, rr�m���mw, ��. .... r r���'r ........ ...... .r...... ,........ .. Human Res,aurces, E u bIi r I nfdrm at i n ffir e Ma nagAss,mciate Officer ������������������������������������������������������������������������������������������������������������������������������������������������������������������������������rd�i� i�................................................................................................................................................................................�.. �ummmvnmrcmvnmrcim��ivuurrv�oivmrrvr vmrrvr - m'^""" 9 �.µ„ "n I Be,n a�'i t;s M,are a,'rr�n ustai n ab i li a rid C-t r a it r Fe I[a i��s ��An a I ��s � Resi lien,,c e Office r Ears.-Ti rn a M,urn i cipal E h iiaf Eq a i bI p,kssistant Officer Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Town Manager 1 1 1 1 Deputy Town Manager 1 1 1 1 Public Information Officer 1 1 1 1 Sustainability and Resilience Officer 1 1 1 1 Chief Equity Officer* — — 1 1 Office Manager/Special Events Coordinator 1 1 1 1 Management Fellow/Analyst** 1 1 2 2 Hearing Officers*** 0.12 0.12 0.12 0.12 Human Resources Director 1 1 1 1 Human Resources Associate 1 1 1 1 Benefits Coordinator 1 1 1 1 Municipal Assistant**** — 0.54 0.54 0.54 *A Chief Equity Officer was added in FY2022 via a program improvement in response to community organizing around racial justice and equity. **A second Management Analyst role was added via 2021 Fall STM,in part to help manage the American Recovery Plan Act (ARPA)projects. A portion of their salary is funded from ARPA. ***Two hearing officers hear appeals for parking fines;one municipal hearing officer hears appeals for fines issued by the Fire Department(regional position,shared with Winchester and Woburn) ****A part-time Municipal Assistant was add via a program improvement in FY2021 to support benefits processing for Human Resources. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-7 Program: General Government 8200 Town Manager Town of Lexington, MA Budget Recommendations: The FY2023 recommended budget inclusive of the Town Manager's Office and Human Resources is $1,245,753, which is a $30,,039 or 2.47% increase from the revised FY2022 budget. Fall 2021 Special Town Meeting approved an increase in compensation to hire a Management analyst to assist with ARPA project management. The recommended FY2023 budget for Compensation is $956,568, and reflects a $23,889 or 2.56% increase, which captures step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2023 budget for Expenses is $289,185, which reflects an increase of$6,150 or 2.17% from FY2022, which is a net increase to support the growth in department personnel. The department's budget includes a Salary Adjustment Account, which reflects anticipated FY2023 collective bargaining settlements, other wage increases, and compensated leave payments due certain employees at retirement. Once contractual settlements are reached, funds are transferred from this account to the appropriate departmental budget upon a vote of the Select Board. Nine contracts expire at the end of FY2022 or earlier, including those with the Lexington Police Supervisors and Patrol Officers, Dispatchers, Firefighters, Town Custodians, Crossing Guards, Municipal Managers and Municipal Clerks. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended [Full-time HR Administrative Assistant $ 26,609 $ 16,790 $ 43,399 $ — $ — $ — $ 43,399 T) FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 x-8 Program: General Government 8200 Town Manager Town of Lexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 393,690 $ 487,168 $ 784,136 $ 847,175 $ - $ 8471175 $ 63,039 8.04% Enterprise Funds(Indirect) $ 51,406 1$ 42,193 $ 36,728 $ 36,728 1$ - $ 361728 $ - -% Available Funds Rentals* $ 431,498 1$ 473,201 1$ 394,850 $ 361,850 1$ - $ 361,850 $ (33,000) -8.36% Total 8200 Town • • rr • • • rr 1 1 • rr rr rr rr rr 30,039 2.47% Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 7141544 $ 826,080 1$ 932,679 $ 956,568 $ - $ 9561568 $ 23,889 2.56% Expenses $ 162,050 $ 176,481 $ 283,035 $ 289,185 $ - $ 289,185 $ 6,150 2.17% Total 8200 Manager rr • • •I rr /1 • rr I rr I rr rr lf245f753 rr 30,039 2.47% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Program Summary q g Increase Increase Actual Actual Revised Request Add/Del Mgr's Rec. Total 8210 Organizational $ 624,321 $ 753,077 $ 904,789 $ 929,103 $ - $ 9291103 $ 24,314 2.69% Dir. &Admin. Total 8220 Human Resources $ 252,274 $ 249,485 $ 310,925 $ 316,650 $ - $ 316,650 $ 51725 1.84% Total 8200 Manager rr 876,594 rr 1 1 • rr I rr I rr rr lf245,753 rr 30,039 2.47% Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ - $ 956,568 $ 23,889 2.56% Overtime $ - $ - $ - $ - $ - $ - $ - -% Personal Services $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ - $ 956,568 $ 23,889 2.56% Contractual Services $ 143,342 $ 155,818 $ 244,550 $ 250,05O $ - $ 250,050 $ 51500 2.25% Utilities $ 168 $ 1,107 $ - $ 1,400 $ - $ 11400 $ 11400 -% Supplies $ 15,981 $ 16,217 $ 31,985 $ 31,235 $ - $ 311235 $ (750) -2.34% Small Capital $ 2,559 $ 3,339 $ 6,500 $ 6,500 $ - $ 61500 $ - -% Expenses $ 162,050 $ 176,481 $ 283,035 $ 2891185 $ - $ 289,185 $ 61150 2.17% Total 8200 • •ger rr • • •I rr // • rr I rr I rr rr lf245f753 rr 30,039 2.47% *Rentals are comprised of rental receipts from the Waldorf School,Bertucci's Italian Restaurant,LexFarm and Peet's Coffee&Tea sidewalk rentals,cell tower lease revenue and the sublease of Kline Hall to LexMedia. Budget Summary - Salary Adjustment (8230) FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources j j Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 477,222 $ 408,732 $ 313,529 $ 826,422 $ 826,422 $512,893 163.59% Total • / • • r r 1• r r • • r r 826,422 r •93 • Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 8230 Salary Adjustment $ 477,222 $ 408,732 $ 313,529 $ 826,422 $ 826,422 $512,893 163.59% Total • / Salary rr rr 1• rr • rr • • rr rr 826,422 rr •• • • FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-9 Program: General Government 8300 Town Committees Town of Lexington, MA Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and various boards and committees appointed by the Select Board, Moderator and the Town Manager. Budget Overview: The Town Committees budget provides funding for a variety of statutory and advisory committees that are an integral part of the operation of local government in Lexington. The financial committees - the Appropriation Committee and the Capital Expenditures Committee - provide detailed financial review and analysis to Town Meeting. The Town Celebrations Committee, appointed by the Select Board, plans the Town's annual celebrations, including the Martin Luther King Day celebration, and parades on Veterans' Day, Patriots' Day, and Memorial Day. Zh Appropriation Capital E. .iturep Celebrations Committee Committee Committee ssi tam Town I Recording Secretary T -------------------- Authorized/Appropriated Staffing Limited staff support is provided through the Town Manager's Office and Finance Department, and a part-time Recording Secretary takes meeting minutes. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-10 Program: General Government 8300 Town Committees Town of Lexington, MA Budget Recommendations: The FY2023 recommended Town Committees budget is $70,160, which is an increase of $4,927 or 7.55% from FY2022. Compensation will increase by $135 or 2%, which reflects a cost of living adjustment. Expenses are funded at $63,263, which is an increase of$4,792 or 8.20%. This reflects a $925 or 2.5% increase in supplies for the Town Celebrations Committee for increasing costs for Patriots' Day, and an additional $4fOOO ($5,000 total) for the Dance Around the World event that was postponed in FY2020, FY2021, and FY2022 due to the pandemic. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Lexington Human Rights Committee $ 61000 $ - $ 6,000 $ - $ - $ - $ 61000 Budget Lexington Council for the Arts $ 4,000 $ - $ 4,000 $ - $ - $ - $ 4,000 Expanded Programming Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ - $ 70,160 $ 4,927 7.55 FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 31954 $ 5,805 $ 6,762 $ 61897 $ - $ 61897 $ 135 2.00 % Expenses $ 6,148 $ 19,085 $ 58,471 $ 63,263 I$ - $ 631263 $ 4,792 8.20 % FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8310 Financial Committees $ 4,299 $ 6,329 $ 8,262 $ 8,397 $ - $ 81397 135 1.63 % Total 8320 Misc. Boards& $ 103 $ 6,005 $ 10,500 $ 10,500 $ - $ 10,500 $ - -% Committees Total 8330 Town Celebrations $ 5,700 $ 1275571$ 46,471 $ 51,263 $ -Is 511263 $ 4,792 1 1 10.31 O/ol Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ - $ 61897 $ 135 2.00 % Overtime $ - $ - $ - $ - $ - $ - $ - -% Compensation $ 3,954 $ 5,805 $ 61762 $ 6,897 $ - $ 61897 $ 135 2.00 % Contractual Services $ 38 $ 6,183 $ 10,000 $ 10,000 $ - $ 10,000 $ - -% Utilities $ - $ - $ - $ - $ - $ - $ - -% Supplies $ 6,110 $ 12,902 $ 48,471 $ 53,263 $ - $ 53,263 $ 4,792 9.89 % Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 61148 $ 19,085 $ 58,471 $ 63,263 $ - $ 631 263 $ 417921 8.20 % FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-11 Program: General Government 8400 Finance Town of Lexington, MA Mission: The Finance Department is responsible for: (1) maintaining timely and accurate records on all financial activities of the Town; (2) administering internal financial controls; (3) facilitating the evaluation of the Town"s financial condition; (4) ensuring that the delivery of Town services is done in compliance with Massachusetts General Laws that govern municipal finance; (5) providing timely and accurate financial information to managers of Town services to facilitate the evaluation of the cost effectiveness and efficiency of Town programs; (6) providing timely and accurate financial information to Town boards and committees to facilitate policy deliberation and formulation; and (7) safeguarding the financial assets of the Town. Budget Overview: The Finance Department is comprised of the following divisions: the Comptroller's Office, the Treasurer/Collector's Office and the Assessing Office. • The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting), accounts payable, payroll and centralized purchasing. The Comptroller's budget is also inclusive of funding for the Assistant Town Manager for Finance, who oversees all financial operations of the Town, and the Budget Officer who in concert with the Assistant Town Manager for Finance and the Town Manager, develops and monitors the annual capital and operating budgets. • The Treasu rer/Col lector's Office has three primary responsibilities: the collection and deposit of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing and other local receipts (permit and license fees, fines, etc.); the management and investment of all revenues collected; and the issuance and servicing of debt. • The Assessor's Office's primary function is the development of assessed values of real and personal property. Staff also support various boards and committees including the Appropriation Committee, Capital Expenditures Committee, Retirement Board, Water and Sewer Abatement Board and other ad-hoc committees as assigned. Departmental Initiatives: Comptroller: 1. The Employee Self Service (ESS) module went live in FY2021 and employees now have view access to their own information in the online portal. The Comptroller's office continues to work on implementing Tyler Content Manager (TCM) in conjunction with the IT department. This module is an integrated document management and archiving system that will further expand functionality for ESS and move the department closer to paperless processing. 2. Over the last year the Federal Government has appropriated billions of dollars for pandemic relief through FEMA, the CARES Act, and the American Rescue Plan Act (ARPA). The Town of Lexington has been allocated millions of dollars through these programs and the Comptroller's office has taken on tracking, accounting, documentation and reporting of these funds. This initiative will continue for several more years and we will continue to maximize the amount of funding available to Lexington. 3. Partner with the Treasurer/Collector to implement electronic Accounts Payable as requested by vendors to decrease the overall number of printed and mailed checks. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-12 Program: General Government 8400 Finance Town of Lexington, MA Treasu rer/Collector: 1. Implement an online portal for accepting gifts and donations for the Town's trust and gift accounts. Staff believes our existing payment vendor UniPay can be used for this purpose and will be working to design and implement this online payment option in the coming year. 2. Explore online access to individual property tax accounts. 3. The Water and Sewer department recently implemented the tracking of miscellaneous receivables (backflow billing) in Munis. The Finance department expects to add supplemental tax billing, PILOTS and TDM payments to this process in the coming year. Assessor: 1. Enhance productivity through adoption of new technology to support data collection and input activity, including income and expense data. 2. Archive and electronically store all historical property record cards currently residing in the Assessor's Office. 3. Develop procedures for addressing and resolving commercial abatements without litigation. Assistant Tbw n Manny er for Fin an " Com ptroll ler i lira � ^� Town � �:�. � � �,r� C � or f. re as u�re, �u rem ent d u�i nis-a ive, Red rwerrhe t Budge�y�ffirar r A,sses.sirg CoIIector Arco u rta nt� CPfirer Asssi an't Ad,m irui:strator d ... ..,µ. aarwr' , ......................... M ,,,,, ..� s r n�' vvw�mr ravr„rrnr n'vrmravr„rr�„� nn iuiwr un uwrmmnrw n uwrmnrwrrvun vn'avn'Yvv n uwrmmnrwvunn uwrmnrwrrvun uwrmmnrwvunn uwrmrerry nu unwmmiw,�,v,wnuunwnvwrw,w,wr��rwrm urm urm�� r�9 Resi�das��ial Feld �i�.stan tT-a� i� �' � f',Acccu rcratant PT PLrrkip,al,CIerk Mar alter Ctllle r �N i TrERSLry Assistant Financial Clerk i Ad m i ru istrative Depa rtme,rota Payroll Manager Assistant AccclurtingClierk u, u, M Uri il°ipaal Clerk. FT M ucn ki pal ICI erk i i N FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-13 Program: General Government 8400 Finance Town of Lexington, MA Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Element 8410: Comptroller Budget Budget Budget Request Asst. Town Manager for Finance/Comptroller 1 1 1 1 Town Accountant 1 1 1 1 Staff Accountant 1 1 1 1 Procurement Officer 0.91 0.91 0.91 0.91 Financial Clerk 1 1 1 1 Payroll Manager* — — 1 1 Budget Officer 1 1 1 1 Administrative Assistant 0.40 0.40 0.40 0.40 Subtotal FTE 6.31 6.31 7.31 7.31 Subtotal FT/PT 5FT/2PT 5FT/2PT 6FT/2PT 6FT/2PT Element 8420: Treasurer/Collector Treasurer/Collector 1 1 1 1 Assistant Tax Collector 1 1 1 1 Treasury Assistant 1 1 1 1 Account Clerk 1 1 1 1 Municipal Clerk 0.46 0.46 0.46 0.46 Subtotal FTE 4.46 4.46 4.46 4.46 Subtotal FT/PT 4FT/iPT 4FT/1PT 4FT/1PT 4FT/1PT Element 8430: Assessor Director of Assessing 1 1 1 1 Residential Field Manager 1 1 1 1 Residential Analyst/Inspector 2 2 2 2 Office Manager 1 1 1 1 Municipal Clerk 1 1 1 1 Subtotal FTE 6.0 6.0 6.0 6.0 Subtotal FT/PT 6FT/OPT 6FT/013T 6FT/OPT 6FT/OPT • Total FT/PT 15FT/3 PT 15FT/3 PT 16FT/3 PT 16FT/3 PT *In FY2022,a payroll manager was added via a a program improvement. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-14 Program: General Government 8400 Finance Town of Lexington, MA Budget Recommendations: The FY2023 recommended Finance Department budget is $2,048,151, which represents a $43,543, or 2.17% increase from the FY2022 budget. The operating budget for Compensation is $1,549,316, and reflects an increase of $38,343 or 2.54%, which captures contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $498,835, and reflects an increase of$5,200 or 1.05%, which reflects a small number of inflationary increases. Program Improvement Request: None requested. Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources j j Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,500,102 $11555,492 $ 1,822,694 $1,837,725 $ - $ 1,8371725 $ 15,031 0.82% Enterprise Funds(Indirects) $ 163,526 $ 166,750 $ 149,914 $ 178,426 $ - $ 178,426 t"$ 28,512 i 19.02% Fees&Charges Charges for Services Is 34,229 $ 42,645 1$ 32,000 1$ 32,000 $ -Is 32,000 Is -I -% Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation I Request I Add/Del Mgr's Rec. Increase Increase Compensation $11328,134 $1,393,047 $ 1,510,973 $1,549,316 $ - $ 1,549,316 $ 38,343 2.54% Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 1$ - $ 498,835 $ 5,200 1.05% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8410 Comptroller $ 632,386 $ 630 f442 $ 767,639 $ 797,386 $ - $ 797,386 $ 29,747 3.88% Total 8420 Treasurer/Collector $ 413,231 $ 433,903 $ 459,243 $ 465,201 $ - $ 4651201 $ 5,958 1.30% Total 8430 Assessing $ 652,240 $ 700f543 $ 777,726 $ 785,564 $ - $ 785,564 $ 71838 1.01% Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,3251306 $11393,252 $ 1,510,973 $1,549,316 $ - $ 1,549,316 $ 38,343 2.54% Overtime $ 2,827 $ 205 2 $ - $ - $ - $ - $ - -% Personal Services $1,328,134 $1,393,047 $ 11510,973 $1,549,316 $ - $ 1,549,316 $ 38,343 2.54% Contractual Services $ 344,683 $ 349,997 $ 449,345 $ 453,745 $ - $ 453,745 $ 4,400 0.98% Utilities $ (4,641) $ (1,980) $ 1,950 $ 2,750 $ - $ 21750 $ 800 41.03% Supplies $ 29,681 $ 23,823 $ 42,340 $ 42,340 $ - $ 42,340 $ - -% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 $ - $ 498,835 $ 51200 1.05% l FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-15 Program: General Government 8500 Town Clerk Town ofLexington, MA Mission: The Office of the Town Clerk is the primary repository of official documents for the Town, and the custodian of and recording office for official Town and vital records. Responsibilities include issuing marriage licenses, recording vital statistics, issuing dog licenses, registering businesses, fulfilling public records requests, and conducting the annual Town Census. The Town Clerk's Office conducts elections in conformance with State and local laws and, with the Board of Registrars, processes voter registrations and certifications. The Town Clerk reports to the Deputy Town Manager. Budget Overview: The four elements comprising the Office of the Town Clerk include Town Clerk Administration, Registration, Elections, and Archives & Records Management. Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and chief election official. The Town Clerk is the official record-keeper of Town Meeting, certifies bylaws, Town Meeting appropriations, filings with the Department of Revenue, signs notes for borrowing, and certifies official documents. The Town Clerk also registers all vital events within Lexington, recording births, marriages and deaths in accordance with State law. The Town Clerk is keeper of the seal, administers the oath of office to elected and appointed members of boards and committees, maintains records of adopted municipal codes, regulations, bylaws, oaths of office, resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. The Town Clerk's Office issues licenses and permits and serves as a central information point for residents. Board of Registrars: Registrars, appointed by the Select Board, are responsible for promoting voter registration, overseeing voter records and ruling on voter eligibility. Stipends for the Board of Registrars remain level-funded. Annual voter confirmations are conducted in accordance with State statute. The Annual Town Census and the publishing of the List of Residents is funded in this element. Elections: This element includes administration of local, state and federal elections in accordance with election laws, most recently including Early Voting for State biennial Elections and the Presidential Primary, pre-registration of 16 and 17 year-olds, and automatic voter registration. Staff provide information on candidate certifications, referenda, initiative petitions, campaign finance laws, election procedures, ballot initiatives and voter information. Over 110 Election Workers staff Lexington's polling locations, and site preparations are coordinated with Public Works, Public Facilities, Police and Lexington Public Schools. Records Management: This element addresses inventory and retention of historic and current records and documents, including proper maintenance and storage, preservation, management of electronic documents, and public access to public records and information. A part-time Archivist/ Records Manager is responsible for this work and oversees the conservation and preservation of Lexington's historic documents. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-16 Program: General Government 8500 Town Clerk Town ofLexington, MA Departmental Initiatives: 1. Ongoing administration of town/state/federal elections in conformance with statutory requirements to provide legal and accessible elections to Lexington voters. Emphasis on goal of utilizing municipal buildings for polling locations rather than schools. 2. Continued development of Archives & Records Management Program, including the management of the Town's electronic documents; 3. Continued use of Laserfiche Document Imaging System for records retention, electronic access, and archives/records portal, as well as for office use. 4. Continued use of Commonwealth of Massachusetts Electronic Vital Records Systems for births, deaths and burial permits. //N4VAIIIIN/��f�( ((((l�fRf(!RA(f�/�ffffNf'(1((((R(A(f�IIIkIIIR(ERR((((�IlffdlffdlllldllllNdlf7RRRR//Rffffdlfdf�IIMIINl/dffffRA111dINdIN11dIIIIMI�IIIIftlIIftlII�IIIIftllldlllONIONIIdIIIIN��i DepUty Town M an age �II��w"WW/IIIYAIIIV�IIIIV�IIIIVI�IIIW�IIIIIIYAIIIV�IIIIV�IIIIV�IIIIIIIk1NIN110'INIIIIV�IIIIV�IIIIIIIk1NIN110'INIIIIV�IIIIV�IIIIIIYAIIIV�IIIIV�IIIIV�IIIIIIIk1NIN110'INIIIIV�IIIIV�IIIIIIIk1NIN110'INIIIIV�IIIIV�IIIIIIIk1NIN110'INI11M'iN�IV�IIIIIIIk1NWIIW'*'�� M�p7111VII�lYlYN10YdIM'Y///�VII�IIIVIIIIIVII�IIlYN1NY//mVIIIIIIVIII@IVIIIIIVII�IIIYdlN1y IINOVII�IY1Y1dI0YdIM'Y//mVIIIIM'tYffdNY0110YdIM'Y//mVIIIIM'tYffdNY0110YdIM'Y//��rtell. f l T Gvm,C,,leri w ssi t nt T o, ,. C,;i,er �Il�l�i)ll7'YLPJ11YUl➢1/a'YLIYJ'AWIYLP'JLYJ'N07J/AWIYLP'JLb4UG➢�IIIIIIIk1NIN110'INIIIIV�IIIIVII�IIIVINNMVIIIVIIIVIIIWMVIIIW1flVIIIVIIIVIIIWINY/flY1i1VlIIVIIIW�'"�III" mmuuxunwmmmmmwmmwmiuwwzmwmuiwuiwiuwwzmw uuiwuiwiuwwzmwmuiwuwaawuwmmmo wuw uuuxu.uaw uu a imrvwomiwwunwwmmim�nwouun�om r .........�,�����m. PT A ch i�0 Ad,m in istrat[v e PT M u n i d pal R e c a,rids M a nz.ger Assistant AsSistants Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Town Clerk 1 1 1 1 Assistant Town Clerk 1 1 1 1 Administrative Assistant 1 1 1 1 Municipal Assistant 1.23 1.23 1.23 1.23 Archivist/Records Manager 0.46 0.46 0.46 0.46 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-17 Program: General Government 8500 Town Clerk Town ofLexington, MA Budget Recommendations: The FY2023 recommended Town Clerk budget is $627,297 which is a $124,866 or 24.85% increase from the FY2022 budget. In FY2022, only one local election was budgeted, whereas in FY2023 there will also be a state primary in September 2022 and a state general election in November 2022. The budget for Compensation is $470,247 and reflects a $66,066 or 16.35% increase, which is primarily driven by a larger number of elections in FY2023. The increase in FY2023 compensation is inclusive of contractually obligated step increases and an increased need for poll workers. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $157,050, which is an increase of $58,800 or 59.85%, and reflects a higher number of anticipated elections in FY2023, as well as a program improvement for $30,500 to purchase electronic poll pads for each precinct in Lexington, increasing efficiency and reducing the need for paper reports. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total I and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Municipal Clerk Position- $ 10,351 $ 16,554 $ 26,905 $ — $ — $ — $ 26,905 additional hours Archivist/Records Manager- $ 20,606 $ 16,703 $ 37,309 $ — $ — $ — $ 37,309 Additional Hours Election Modernization-Poll Pads $ 30,500 $ — $ 30,500 $ 30,500 $ — $ 30,500 $ — FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-18 Program: General Government 8500 Town Clerk Town ofLexington, MA Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 406,463 1$ 438,936 $ 426,531 1$ 515,897 1$ 30,500 1$ 546,397 $119,866 1 28.10% Directed Funding Departmental Fees $ 36,361 $ 36,943 $ 35,900 $ 35,900 $ - $ 35,900 $ - -% Licenses and Permits 1$. 42,255 $ 46,366 $ 40,000 $ 45,000 $ - $ 45,000 $ 51000 1 12.50% Total8500 Town FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation I Request I Add/Del Mgr's Rec. Increase Increase Compensation $ 391,457 $ 427,766 $ 404,181 $ 470f247 $ - $ 470,247 $ 66,066 16.35% Expenses $ 93,622 $ 94,479 $ 98,250 $ 126,550 $ 30,500 $ 157,050 $ 58,800 59.85% FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Program Summary Actual I Actual Appropriation Request I Add/Del I Mgr's Rec. I Increase Increase Total 8510 Town Clerk Admin. $ 332,542 $ 338,717 $ 351,389 $ 347,595 $ - $ 347,595 $ (31794) -1.08% Total 8520 Board of Registrars $ 20,128 $ 16,906 $ 18,525 $ 19,825 $ - $ 19,825 $ 11300 7.02% Total 8530 Elections $ 92,889 $ 121,755 $ 79,800 $ 174,375 $ 30,500 $ 204,875 $125,075 156.74% Total 8540 Records Management $ 39,519 $ 44,867 $ 521717 $ 55,002 $ - $ 55,002 $ 21285 4.33% Total11 Town Clerk $ 485fO791 . 1 500 6271297 $124,866 FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 373,302 $ 406,539 $ 395,881 $ 457,622 $ - $ 457,622 $ 611741 15.60% Overtime $ 18,155 $ 21,226 $ 8,300 $ 12,625 $ - $ 121625 $ 41325 52.11% Personal Services $ 391,457 $ 427,766 $ 404,181 $ 470,247 $ - $ 470,247 $ 66,066 16.35% Contractual Services $ 77,589 $ 89,770 $ 86,150 $ 113,600 $ - $ 113,600 $ 27,450 31.86% Utilities $ 3,050 $ 2,400 $ 21000 $ 2,000 $ - $ 21000 $ - -% Supplies $ 12,982 $ 2,309 $ 101000 $ 10,850 $ - $ 10,850 $ 850 8.50% Small Capital $ - $ - $ 100 $ 100 $ 30,500 $ 30,600 $ 30,500 30,500.00 Expenses $ 93,622 $ 94,479 $ 98,250 $ 126,550 $ 30,500 $ 157,050 $ 58,800 59.85% Total8500 Town FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-19 Program: General Government 8600 Innovation & Technology Town of Lexington, MA Mission: The Innovation &Technology (IT) Department's mission is to provide high-quality, cost- effective technology and services to Town administration and staff so that they can best serve the citizens of the Town of Lexington; and, to provide effective web services to employees and residents to facilitate both the dissemination and collection of information by town government. Budget Overview: The IT department supports, maintains and manages Townwide business-related technology (e.g. technology that serves both the School and Municipal staff or environments). IT maintains the technology serving all Municipal departments. The department supports townwide core services including the financial system (MUNIS), time keeping (NovaTime), document management (Laserfiche), facilities maintenance and management technology, emergency management websites and services, and VoIP telephone systems. IT maintains the infrastructure and security of the network core and co-manages the townwide area network for municipal and school departments. The department manages municipal technology purchases and performs the installations and maintenance of Town information technology equipment and services. IT staff also provide support and training for end-users. Departmental Initiatives: 1. Maximize the value of current systems a. Laserfiche b. Viewpoint Cloud c. MUNIS d. VISION e. BlueBeam f. ProPhoenix g. SeamlessDocs 2. Continue to invest in the Town's IT infrastructure and security posture a. Implement recommendations from the network assessment b. Implement recommendations from the cybersecurity assessment c. Investigate additional cybersecurity/security measures and services 3. Increase Customer Service Quality a. Emphasis on acustomer-centric approach to working with the departments and staff 4. Focus on future visioning for IT a. Mobile work initiatives b. Hosting and replatforming of core systems c. Unified communication d. Disaster Recovery (DR) planning and expansion of capabilities e. Network redundancy planning and implementation FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-20 Program: General Government 8600 Innovation & Technology Town of Lexin ton, MA 9 �V In no, Tech no1 y D,irector Fr M u n,icip ail ststa,nt � �.�.. "f„:. a+ � �,�� �w�,.�m„�,.,..�� ,: ,s:,� r�+�^I � �...�...��...��... "I➢n ^�� �...��... �...�m����r l n � a��ti���n �� B u,� i n��,-nr � w.n a IW t o R I f a��ta��b a� �� T eoh n I o� D ireota r � P ra j of L an a +er � e bm a....., er mint trat r '�lIdII�III�IIIIMIIMIIMIIMIINII�IIIIII�IN�IN�IN�IN�IN�INIM!!dl!!dl!'d'd'dlfdlONlOd'd'd!dl!'dfff7(Allldlllfdf�Ilfllfll�fN�l'�l'�l'�l'�l'�l'�l'�l'�l'�l'�l'�l'�l'�l'�l'�l'�l'IRN"� "°VIIIIII�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�'f//Rf7(Rf/dlll7/�ilfil�llllelf!!dfl/df�IldJdJdJdJdJdJA�IINl/df�Ilf�IIMINnINnlNnl�k °1l,dII�IIIIIdJdJdJdJdIIMIIMIIMJd�llldll fllRf7(Rf�Id1117/�IfTTi�/RRffll�lfi�flf�'I�IIII�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�IN�INIPd "uNINnINnINnINnINnINnINnINnINnINnINnINnINnINnINnIJI�'fl/df//fRffJ/�l7/df�'lldlllf/dlf/dlf/dlf/dlf/dlf/dlf/dlf/dlf/dlldllldlllf/MfNRfNRfNRfNRfNN6' H v R et vic,rk A in i, trator �"".YOYIIfJlfJlfJ1L1IIIWINIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYNIfliYN/flllllllflNlll�lllllflNlll�lllllflNlll�lllllflNlll�lllllflNlll�lllllflNlll�lll!!flW°II Ap III � p I i oa ti°o n y tem• i Ad,min itrator n�"Wild'YlflYIflYIMINlM111N1M111N!llfliYMIINlM111N!llfliYMIINlM111N!llfliYMIINlM111N!llflllll!!dlll�Ynll!!llflNlllfdffflf�ll!!lI�III!!dlll�Ynll!lflYldNYnllflYldNY°'a u art Teohioian oinwmmu.mmmwmmmwmmmwmmmwmmmwmmmwmmnxxo.mmmwmmmwimmmwi Ik� Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Innovation &Technology Director* 1 1 1 1 Information Technology Director 1 1 1 1 Municipal Assistant** 0.43 0.43 0.43 0.54 Business Analyst/Project Manager 2 2 2 2 Network Administrator 1 1 1 1 GIS/Database Administrator 1 1 1 1 Support Technician 1 1 1 1 Applications&Systems Administrator 1 1 1 1 Webmaster*** 2 2 1 1 Part-time Intern 0.25 0.25 0.25 0.25 *In FY2021,the Information Technology Department was renamed the Department of Innovation&Technology, which resulted in a title change for the department head. **In FY2023,a program improvement requests an increase in hours for the Municipal Assistant from 15 to 19 per week. ***In FY2022,a webmaster was reassigned to Cary Library at Fall 2021 Special Town Meeting. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-21 Program: General Government 8600 Innovation & Technology Town of Lexin ton, MA 9 Budget Recommendations: The FY2023 recommended Innovation &Technology budget is $2,727,727, which is a $(61,565) or (2.21)% decrease from the FY2022 budget. The recommended budget for Compensation is $867,192, and reflects a $(27,600) or (3.08)% decrease, which is a net change that reflects contractually obligated step increases and a program improvement to increase the hours for an administrative assistant, offset by the transfer of a webmaster to Cary Library. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $1,860,,535 and reflects a $(33.,965) or (1.79)% decrease, which incorporates the following adjustments: • An increase in Communications and Network Support ($75,000) to cover costs associated with the replacement of the Network Core, including a $5,000 program improvement to maintain a redundant network anticipated to be installed in FY2023 using either capital or ARPA funding; • A decrease in Contract Services ($62,000) due to fewer projects requiring contracted services during FY2023; • A decrease in PC Hardware ($30,000) due to the large deployment of laptops during the pandemic and FY2022 budgeting; • An increase in overall Software Maintenance ($29,035) to reflect annual increases in software maintenance in applications like MUNIS and ProPhoenix as well as new software installations, offset by a reduction in the number of licenses for many other applications, especially under IT Software Support. • A decrease in LAN Hardware ($17,000) due to reduced server replacement needs. • An increase in LAN Peripherals ($12,000) for replacing the network switches at the Community Center. • A decrease in various items ($35,000) relating to office supplies, mobile phones and professional development to reflect actual expenses. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Administrative Assistant(PT to FT) $ 341197 $ 16,900 $ 51,097 $ 61838 $ 99 $ 6,937 $ 441160 Applications Administrator $ 66,895 $ 17,374 $ 841269 $ — $ — $ — $ 841269 Fiber Maintenance and Repair $ 51000 $ — $ 5,000 $ 51000 $ — $ 51000 $ — FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-22 Program: General Government 8600 Innovation & Technology Town of Lexin ton, MA 9 Budget Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $11792,874 $21109,853 $ 2,700,253 $2,532,434 $ 71,838 $ 2,6041272 $ (95,961) -3.55% Enterprise Funds(Indirects) $ 142,966 $ 119,524 $ 89,039 $ 123,455 $ - $ 1231455 $ 34,416 38.65% Total 8600 Innovation ♦ Tech. r • / • r • •• . 71f838 . . (61,565) I FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 860,292 $ 836,010 $ 894,792 $ 860 f354 $ 6,838 $ 8671192 $ (27,600) -3.08% Expenses $1,075,548 $11393,367 $ 1,894,500 $11795,535 $ 65,000 $ 1,860,535 $ (33,965) -1.79% Total 8600 Innovation ♦ Tech. • / • 2,655f889 • • . . (61,565) I FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 18610 IT Administration $1,935,840 $2,229,377 $ 2,789,292 $2,655,889 $ 71,838 $ 2,727,727 $ (61,565) -2.21% Total 8600 Innovation ♦ • / i i 2f789f292 • •• • • i • • I Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 855,562 $ 831,717 $ 890f374 $ 855,878 $ 6,838 $ 8621716 $ (27,658) -3.11% Overtime $ 4,729 $ 4,293 $ 4,418 $ 4,476 $ - $ 41476 $ 58 1.31% Personal Services $ 860,292 $ 836,010 $ 894,792 $ 860,354 $ 61838 $ 867,192 $ (27,600) -3.08% Contractual Services $ 891,561 $11179,015 $ 1,542,000 $1,487,035 $ 65,000 $ 1,552,035 $ 10,035 0.65% Utilities $ 82,381 $ 95,684 $ 129,000 $ 127,500 $ - $ 127,500 $ (1,500) -1.16% Supplies $ (4,401) $ 7,560 $ 29,500 $ 17,000 $ - $ 171000 $ (12,500) -42.37% Small Capital $ 106,007 $ 111,108 $ 194,000 $ 164,000 $ - $ 1641000 $ (30,000) -15.46% Expenses $11075,548 $1,393,367 $ 11894,500 $1,795,535 $ 65,000 $ 1,860,535 $(33,965) -1.79% Total 8600 Innovation ♦ Tech. • 1 i • 2,655f889 • • (61,565) I FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 X-23 This Page Intentionally Left Blank. O I��««® ( : � . . > � \ \ ,\ «/ \}/\\» : r �� ° } �Gyy7 Section XI: Capital Investment FY2023 Capital Improvement Budget & Financing Plan INTRODUCTION A crucial aspect of the Town's operations, from providing services to its residents and businesses to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets. These assets include streets, water mains, parks, buildings, large equipment and technology. They must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish. The Town's five-year Capital Improvements Program and annual Capital Budget are developed to ensure adequate capital investment in the Town's assets. Definition of Capital Projects A capital project is defined as a major, non-recurring expenditure that generally meets the following criteria: • Massachusetts General Law permits the Town to issue bonds to finance the expenditure; • The expenditure is $25,000 or more; • The expenditure will have a useful life of 10 years or more for buildings or building components and 5 years for vehicles and equipment; and • Planning, engineering, or design services may be considered capital when such services are integral to a construction, renewal or replacement project that meets the criteria for a capital expenditure. CAPITAL POLICY FRAMEWORK The FY2023 Capital Budget was developed within the capital policy framework initially adopted by the Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and funding for capital investment, particularly cash capital projects within the General Fund. This capital investment strategy includes the following major elements: • Multi-year planning for capital investment; • Debt exclusions for major capital projects; and • Ensuring sufficient operating budget resources for maintaining capital assets. FIVE-YEAR CAPITAL PROGRAM Five-year capital improvement planning has been part of Lexington's budget development process for many years. Multi-year planning allows proper staging and sequencing of capital projects to smooth financing plans and to make funding needs more predictable. Capital investment requirements can vary, involving unique large projects such as a fire vehicle or a school building. Other capital investment needs are recurring such as the annual program to resurface roadways. The five-year Capital Improvement Program includes all anticipated capital projects identified by school and municipal departments over the next five years. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-1 The following are potential funding sources for financing the Town's capital investments: • Cash Financing - The Town regularly appropriates available funds (i.e., cash financing) from the general and enterprise funds to finance certain capital investment projects. Examples of available funds are unreserved fund balance (free cash), tax levy, enterprise fund retained earnings, specialized stabilization funds, premiums received when issuing bond anticipation notes, and, when available, unexpended balances of prior years'capital articles. • Debt - The Town has traditionally financed large dollar value capital projects with debt. Depending upon the project, the debt service resulting from debt-funded capital projects can be financed from a variety of sources including the General Fund (either within the Levy Limit or from a voter approved Proposition 21/2 debt exclusion), Enterprise and Revolving Funds or the Community Preservation Fund (see discussion of the CPA below). In 2019, the Town's management, Select Board and finance committees reviewed the Town's finance policies and will be implementing new strategies for funding the Town's capital plan. This includes increasing cash financing of projects, particularly the items that are part of a continuing capital program, and reducing the Town's overall reliance on debt financing. • Other Sources - The Town uses dedicated state aid and grant funding to finance capital investment when these funds are available. • Community Preservation Act (CPA) Funds - Beginning in FY2007, following voter approval, the Town began to assess a Community Preservation Surcharge of 3% of the property tax levied against all taxable real property. For owners of residential property, the assessed value used to calculate the surcharge is net of a $100,000 residential exemption. Community Preservation funds can be used for those purposes defined by the Community Preservation Act, MGL Ch. 44B. Such purposes include the acquisition and preservation of open space, the creation and support of community (affordable) housing, the acquisition and preservation of historic resources, and the creation and support of recreational facilities. Beginning in FY2008, the Town began to receive State matching funds to supplement the local surcharge. Over time, as additional communities in the Commonwealth adopted the CPA surcharge, the annual percentage of state matching funds gradually decreased. In 2019, the state enacted new legislation to increase funding to the Community Preservation budget, and Lexington's annual match is expected to increase significantly. This new legislation became effective beginning in January 2020, and in November 2020, Lexington received a State match of $1.5 million, or 29.7% of its surcharge revenue. In FY2022 the State match further increased to at total of 40.9%, or $2.2 million. Receipts for FY2023 from the surcharge and state matching funds are preliminarily estimated at $8.1 million, reflecting an estimated match of$2.2 million, or 38%. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-2 FY2023 CAPITAL FINANCING STRATEGY The proposed financing plan for the recommended FY2023 capital budget is shown in the table below. NEW Other Free Cash/ Funding Tax Levy Sources Debt Total Other* General Fund $ 10,594,290 $ $ 81288,000 $ 18,882,290 $ Excluded Debt Projects $ $ $ 32,800,000 $ 32/800/000 $ Other Funding &Chapter 90 $ $ 548,747 $ $ 548,747 $ 982,231 Water Enterprise $ $ 21420,000 $ $ 21420,000 $ Sewer Enterprise $ $ 9451000 $ 212201F000 $ 31165,000 $ Recreation Enterprise $ $ 95,000 $ $ 95,000 $ Community Preservation Act* $ $ 11,322,556 $ $ 11,322,556 $ r *Includes both Town and non-Town CPA funded projects. **Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation. The following table, FY2023 Recommended Capital Budget, lists all FY2023 projects recommended by the Town Manager for consideration and their estimated costs by program area and funding source. The Capital Expenditures Committee has also been evaluating these requests and will issue a report and recommendations to Town Meeting. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-3 FY2023 Recommended Capital Budget Conservation West Farm Meadow Preservation $ 28,175 CPA 10 Conservation Wright Farm Barn Stabilization and Preservation $ 155,000 CPA 10 Economic Development Hartwell District Signage $ 65,000 TMOD Stabilization Fund 12 Land Use Townwide Pedestrian&Bicycle Plan $ 65,000 Traffic Stabilization Fund 12 Planning South Lexington and Forbes-Marrett Traffic Mitigation Plans $ 1751000 Traffic Stabilization Fund 12 Planning/Engineering Transportation Mitigation $ 6,824 TNC Spec. Revenue Fund 12 Total Land Use, Health and Development $ 494,999 Fire Replace Pumper Truck $ 650,000 Free Cash 12 Total Public Safety $ 650,000 Recreation&Comm. Pgms. Pine Meadows Improvements $ 95,000 Recreation RE 11 Recreation&Comm. Pgms. Park and Playground Improvements $ 200,000 CPA 10 Recreation&Comm. Pgms. Park Improvements-Athletic Fields $ 250,000 CPA 10 Recreation&Comm. Pgms. Park Improvements-Hard Court Surfaces $ 21500,000 CPA 10 Recreation&Comm. Pgms. Community Park Master Plan-Lincoln Park $ 100,000 CPA 10 Total Culture and Recreation $ 31145,000 Public Facilities Public Facilities Bid Documents $ 100,000 Free Cash 16 Public Facilities Building Flooring $ 1501000 Free Cash 16 Public Facilities School Paving and Sidewalks $ 145,000 Free Cash 16 Public Facilities Mechanical/Electrical Systems Replacements $ 787,000 Free Cash 16 Public Facilities Municipal Building Envelopes and Associated Systems $ 219,540 Tax Levy 16 Public Facilities Townwide Roofing $ 428,000 GF Debt 16 Public Facilities School Building Envelopes and Associated Systems $ 2511400 Free Cash 16 Public Facilities Playground Enhancements-Pour-in-Place Surfaces $ 11459,591 CPA 10 Public Facilities Center Recreation Complex Bathrooms&Maintenance $ 915,000 CPA 10 Building Renovation Public Facilities Lexington Police Station Construction $ 32,800,000 Exempt Debt STM Public Facilities LHS Feasibility Study $ 11825,000 GF Debt TBD Public Facilities High School Equipment Emergency Funds $ 500,000 GF Debt 16 Public Facilities Town Pool Water Heater Replacement $ 31,000 Free Cash 16 Total Public Facilities Department $ 39,611,531 Public Works Townwide Culvert Replacement $ 390,000 Free Cash 12 Public Works Equipment Replacement $ 11536,000 Water-Sewer RE/Free Cash 12 Public Works Sidewalk Improvements $ 800,000 GF Debt/Free Cash/Prior Bond Auth. 12 Public Works Townwide Signalization Improvements $ 1251000 Free Cash 12 Public Works Storm Drainage Improvements and NPDES Compliance $ 570,000 Free Cash 12 Public Works Comprehensive Watershed Stormwater Management $ 390,000 Free Cash 12 Public Works Street Improvements $ 21669,767 Tax Levy 12 Public Works Pump Station Upgrades $ 21000,000 Wastewater RE/Debt 14 Public Works Sanitary Sewer System Investigation and Improvements $ 1,020,000 Wastewater Debt/User Charges 14 Public Works Water Distribution System Improvements $ 21200,000 Water RE/User Charges 13 Public Works Hydrant Replacement Program $ 150,000 Water RE/Free Cash 12 Public Works Battle Green Streetscape Improvements $ 41975,000 GF Debt 12 Public Works Municipal Parking Lot Improvements $ 60,000 Free Cash 12 Public Works Public Parking Lot Improvement Program $ 100,000 Free Cash 12 Public Works New Sidewalk Installations $ 751000 Free Cash 12 Total Public Works Department $ 17,060,767 Lexington Public Schools LPS Technology Program $ 11343,006 Free Cash 15 Total Lexington Public Schools $ 11343,006 Innovation&Technology Application Implementation $ 158,500 Free Cash 12 Innovation&Technology Network Redundancy&Improvement Plan $ 9451000 Free Cash 12 Innovation&Technology Scanning- Electronic Document Management $ 1101000 Free Cash 12 Town Clerk Archives&Records Management $ 20,000 CPA 10 Total General Government $ 1,233,500 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-4 Lexington Housing Authority Vynebrooke Village ModPHASE Modernization Project $ 160,790 CPA 10 Lexhab 116 Vine Street Affordable Housing Construction $ 51300,000 CPA 10 Lexhab Affordable Housing Unit Renewal $ 234,000 CPA 10 Total Non-Governmental Projects $ 51694,790 m CAPITAL PLAN BY FINANCING SOURCE The following pages include tables that show the recommended FY2023 capital projects by financing source: General Fund debt; Water Fund debt; Wastewater Fund debt; Recreation and Community Programs Fund debt; Proposition 21/2 excluded debt; Community Preservation Fund debt; Compost Revolving Fund debt; and cash capital (i.e., current revenue). Each debt-related table includes the projected debt service impact of recommended projects, actual debt service on debt authorized and issued, and projected debt service on debt authorized and unissued. Finally, each table is accompanied by a written description of each recommended project. FY2023 RECOMMENDED PROJECTS - GENERAL FUND DEBT (Table I) TABLE I: FY2023 RECOMMENDED PROJECTS-GENERAL FUND DEBT Amount Interest PROJECTED DEBT SERVICE Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 MUNICIPAL PROJECTS 1 Sidewalk Improvements($800,000) $ 560,000 10 4% $ 14,933 $ 78,400 $ 76,160 $ 73,920 $ 71,680 2 Battle Green Streetscape $ 4,975,000 15 4% $ 132,667 $ 530,667 $ 517,400 $ 504,133 $ 490,867 Improvements Subtotal $ 5,535,000 $ 147,600 $ 609,067 $ 593,560 $ 578,053 $ 562,547 FACILITIES PROJECTS Within-Levy Projects 1 Townwide Roofing $ 428,000 10 4% $ 11,413 $ 59,920 $ 581208 $ 56,496 $ 54,784 2 High School Equipment Emergency o Funds $ 500,000 5 4/o $ - $ 120,000 $ 116,000 $ 112,000 $ 108,000 Subtotal $ 928,000 $ 11,413 $ 179,920 $ 174,208 $ 168,496 $ 162,784 Project that is a potential candidate for debt exclusion 1 LHS Feasibility Study 1$ 1,825,000 1 5 1 4% 1 Is -1$ 73,000 1$ 438,000 1$ 423,400 1$ 408,800 Subtotal $ 1,825,000 $ - $ 73,000 $ 438,000 $ 423,400 $ 408,800 TOTAL PROJECT COSTS $8,288,000 $ 159,013 $ 861,987 $1,205,768 $1,169,949 $1,134,131 AUTHORIZED LEVY SUPPORTED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Approved and Issued $ 5,066,218 $ 4,077,208 $ 2,798,058 $ 1,673,532 11179,262 C Projected Approved and Unissued $ 3,116,348 $ 3,539,294 $ 3,434,783 $ 3,330,272 $ 3,2251761 D Total Debt Service on Authorized Debt $ 8,182,566 $ 7,616,502 $ 6,232,841 $ 5,003,804 $ 4,405,023 E Projected New Levy Supported Debt Service(above) $ 159,013 $ 861,987 $ 1,205,768 $ 1,169,949 $ 1,134,131 F TOTAL-PROJECTED LEVY SUPPORTED DEBT SERVICE $10,397,112 $8,341,579 $ 8,478,489 $7,438,609 $6,173,753 $5,539,154 G Plus:Projected Debt Service on Future Capital Projects $ 155,133 $ 1,442,735 $ 2,755,935 $ 4/096/011 H Less:Debt Service Funded from Special Revenue Accounts $ (51,933) $ (16,125) $ (132,023) $ (124,148) $ (124,148) $ (124,148) I Less:Revenue Set Aside for Paydown of Land Purchases(above) $ (2,320,274) $ - $ - $ - $ - $ - Less:Proposed Use of Stabilization Fund $ - $ (54,000) $ - $ - $ - $ - K Total Offsets to Projected Levy Supported Debt Service(H+I+J) $ (2,372,207) $ (70,125) $ (132,023) $ (124,148) $ (124,148) $ (124,148) L PROJECTED NET LEVY SUPPORTED DEBT SERVICE(F+G+K) $8,024,905 $8,271,454 $ 8,501,599 $8,757,196 $8,805,540 $915111,017 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-5 Municipal Projects 1. Sidewalk Improvements - $800,r000 ($560,,000 General Fund Debt; $3,,077 Free Cash; &$236,,923 Prior Bond Authorizations): This request seeks funds to rebuild and/or repair existing sidewalks that are in poor condition. DPW (in conjunction with various committees and town departments) generates a list each year of sidewalks most in need of repair/replacement, based on four determining factors: 1) Is the sidewalk unsafe for travel due to trip hazards, defects, etc. 2) Is the sidewalk within the Safe Routes to School Program 3) Is the volume of pedestrian traffic heavy, light or average 4) Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full reconstruction, overlay or patching DPW currently reviews the condition for 30% of town sidewalks annually, which is used to identify the work to be done. Sidewalks considered for FY2023 funding include: • Lowell St. from Woburn St. to Fulton Rd. (East side) • Heritage Dr. • Partridge Rd. • Gould Rd. from Dewey to Turning Mill Rd. • South Rindge Ave. • Bow St. • Waltham St. from Park Dr. to Worthen Rd. (West side) • Village Circle • Sanderson Rd. • Bryant Rd. • Orchard Lane • Demar Rd. from Turning Mill to #26 • Dewey Rd. from Grove St. to Gould Rd. • Royal Circle • Reconstruction of Ramps, Townwide The following table presents the recent history of Sidewalk appropriations: FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 $ 600,000 $ 600,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 2. Battle Green Streetscape Improvements - $4,f975,rOOO (General Fund Debt): This request will fund the remaining design, construction and project management for the roadways around the Lexington Battle Green, which currently includes a preferred roundabout alternative for the intersection with Hancock Street and Massachusetts Avenue. Prior authorizations from FY2013 and FY2016 funded a review of the pedestrian and vehicular safety and flow in and around the Battle Green, ways to enhance the access and visibility of the historical sites and how it relates to the overall Center Streetscape Project. A conceptual plan has been developed and will be further refined through the remaining design phase and public outreach process. The funding for both final design and construction is being requested for this Town Meeting to allow for the work to be completed in advance of the 250th anniversary of the Battle of Lexington. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-6 Facilities Projects In 2020, the Department of Public Facilities conducted an evaluation of all the Town's building-related capital assets. This study produced a detailed report on the current condition of DPF assets, including a 20-year Master Plan for renovations and replacements of all town buildings and systems. Due to timing of receipt of the report, and DPF's focus on ensuring ongoing operations and town and school buildings during the pandemic, recommendations from the report have not been incorporated into this budget. Initial conversations with policy makers on insights gleaned from the report data will begin in early 2022 and we expect that staff will further update and prioritize the long-term capital plan in a way that is financially feasible and and best protects the Town's capital assets. 1. Townwide Roofing - $428,,000 (General Fund Debt): A priority for this FY2023 request is to replace a significant portion of the Central Administration Building's asphalt shingle roof which is necessary to prevent water infiltration. 2. High School Equipment Emergency Funds - $500.,000 (General Fund Debt): The Lexington High School is a building with many needs, both in terms of the ability to house a high performing educational program and the physical facility itself. The facility continues to age and some systems have exceeded their useful life. The Facilities department continues to perform regular preventative maintenance, however some systems are still in danger of failing. The Town has begun planning for a significant construction project in the coming years, and the Lexington School Committee has submitted a Statement of Interest to the MSBA for consideration of a new or refurbished high school. While waiting on that invitation, and the construction that will follow, this request would provide a funding authorization to repair or replace a major mechanical system in an emergency situation only. This debt authorization will remain open and available for expenditure until a new or refurbished facility is operational, and at that time any unused portion would be rescinded. Potential Candidate for Debt Exclusion 1. LHS Feasibility Study- $1,825,000 (General Fund Debt): Lexington High School (LHS) was renovated in 2000 to a capacity of 1,842 students. In 2014 and 2015, pre-fabricated buildings were added to the campus, increasing the number of classrooms. The January 28, 2015 Symmes Maini & McKee Associates (SMMA) Lexington Public Schools Master Plan Report identified the "classroom" capacity of LHS to be 2,270 students, though also identifying that core areas would still be overcrowded. This existing capacity was projected to provide sufficient classroom space for the next five years. From the SMMA Master Plan, a School Building Project Consensus Plan was developed that identified adding capacity to the middle schools, elementary schools, and pre-Kindergarten, as the priorities over the next five years. School Committee submitted a Statement of Interest (SOI) to the Massachusetts School Building Authority (MSBA) to evaluate LHS for insufficient educational capacity and system upgrades. Should the MSBA select the Lexington SOI, funding would be required for the Feasibility Study. The SOIs submitted to the MSBA in 2019 and 2020 were not selected to move forward. In February 2021, the School Committee again submitted an SOI to the MSBA and expect to hear if the LHS project is selected in the Spring of 2022. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-7 FY2023 RECOMMENDED PROJECTS - WATER FUND DEBT (Table II) TABLE II: FY2023 RECOMMENDED PROJECTS-WATER DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None proposed. $ - --- --- $ - $ - $ - $ - $ - TOTAL PROJECT COSTS $ - $ - $ - $ - $ - $ - AUTHORIZED WATER DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal:Authorized and Issued $ 912,421 $ 755,385 $ 602,118 $ 578,456 $ 550,265 B Subtotal:Approved and Unissued(short and long-term) $ 324,733 $ 730,400 $ 716,893 $ 703,387 $ 689,880 C Total:Debt Service on Authorized Debt $1,237,154 $1,485,785 $1,319,011 $1,281,843 $1,240,145 D Subtotal:Projected Debt Service on Proposed Capital Projects $ - $ - $ - $ - $ - E TOTAL PROJECTED WATER DEBT SERVICE $1,179,794 $1,237,154 $1,485,785 $1,319,011 $1,281,843 $1,240,145 No recommendations for debt financing. FY2023 RECOMMENDED PROJECTS - WASTEWATER FUND DEBT (Table III) TABLE III: FY2023 RECOMMENDED PROJECTS-WASTEWATER DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 Pump Station Upgrades $1,500,000 10 4% $ 40,000 $ 210,000 $ 204,000 $ 198,000 $ 192,000 ($2,000,000) Sanitary Sewer System 2 Investigation and Improvements $720,000 10 4% $ 19,200 $ 100,800 $ 97,920 $ 95,040 $ 92,160 ($1,020,000) TOTAL PROJECT COSTS $2,220,000 $ 59,200 $ 310,800 $ 301,920 $ 293,040 $ 284,160 AUTHORIZED SEWER DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal:Authorized and Issued Debt $ 11180,823 $ 929,070 $ 854,074 $ 768,437 $ 691,035 B Subtotal:Approved and Unissued Debt(short and long-term) $ 396,861 $ 749,685 $ 735,828 $ 721,972 $ 708,115 C Total:Debt Service on Authorized Debt $1,577,684 $1,678,755 $1,589,902 $1,490,409 $1,399,150 D Subtotal:Projected Debt Service on Proposed Capital Projects $ 59,200 $ 310,800 $ 301,920 $ 293,040 $ 284,160 E TOTAL PROJECTED SEWER DEBT SERVICE $1,464,513 $1,636,884 $1,989,555 $11891,822 $1,783,449 $1,683,310 1. Pump Station Upgrades - $2,000,000 ($1,,500,,000 Wastewater Debt, $500,,000 Wastewater Retained Earnings): This is an ongoing program to upgrade Lexington's ten sewer pumping stations. A 2013 evaluation and capital plan was developed for the Town with the assistance of Wright-Pierce, including a detailed engineering survey of the pump stations. The survey helped determine current and future needs, timetable and probable costs for the proposed work. Construction has been completed on the pump stations at Worthen Road, Marshall Road and Constitution Road. Design has been finalized for construction at the Hayden Avenue pump station and the recent bid process resulted in significant cost increases over original projections. Design is underway and near completion for the North Street pump station, and given the recent bid results the construction cost for the North Street pump station has increased significantly to reflect current market prices. The goal of this program is to upgrade all of the pumps and support systems to enable better energy efficiency and avoid emergency expenditures. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-8 2. Sanitary Sewer System Investigation and Improvements - $1,020,000 ($720,000 Wastewater Debt, $300,,000 Wastewater User Charges): This is an annual program that provides for rehabilitation of sanitary sewer infrastructure. Work will include replacement or repair of deteriorated sewers, force mains and manholes in order to improve flow and reduce inflow and infiltration into the system. Engineering investigation and evaluation will continue on sewers throughout town, including those in remote, hard to access areas. These capital investments improve the operation of the sewer system, reduce backups and potential overflows, prevent system malfunctions and reduce the measured flows through the MWRA meter. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Wastewater user charges, with the ultimate goal of transitioning the entire program to cash funding over 10 years. While rate payers may pay slightly higher wastewater rates in the short-term, significant debt service savings will be realized, resulting in lower overall costs in the long-term. FY2023 RECOMMENDED PROJECTS - RECREATION FUND DEBT (Table IV) TABLE IV: FY2023 RECOMMENDED PROJECTS-RECREATION and COMMUNITY PROGRAMS DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED RECREATION REVENUE DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt Service $ — $ — $ — $ — $ — B Subtotal: Approved and Unissued Debt Service $ — $ — $ — $ — $ — C Total: Approved Debt Service $ — $ — $ — $ — $ — D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTAL PROJECTED DEBT SERVICE $ — $ — $ — $ — $ — $ — No recommendations for debt financing, FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-9 FY2023 RECOMMENDED PROJECTS - FUNDING THROUGH PROPOSITION 21/2 DEBT EXCLUSION (Table V) TABLE V: FY2023 RECOMMENDED PROJECTS-FUNDING THROUGH PROPOSITION 21/2 DEBT EXCLUSION Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 Lexington Police Station $32,800,000 30 — $ — $ 21405,333 $ 2,3611600 $ 2,317,867 $ 2/274/133 Construction Total Project Cost $32,800,000 $ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133 APPROVED AND PROPOSED EXCLUDED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 Subtotal: Approved and Issued Debt $ 16,012,685 $ 14,023,382 $ 13,629,861 $ 13,229,441 $ 12,681,295 Subtotal: Approved and Unissued Debt $ 34,606 $ 1,018,557 $ 989,311 $ 960,066 $ 930,820 Total: Approved Excluded Debt Service $ 16,047,291 $ 15,041,939 $ 14,619,172 $ 14,189,507 $ 13,612,115 Subtotal: Subtotal-Projected Exempt Debt Service(above) /$ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133 Total Approved and Proposed Excluded Debt Service $16,747,991 1$16,047,291 $17,447,272 $16,980,772 $16,507,374 $15,886,248 Less:use of Capital Stabilization Fund to Mitigate Debt Service $ (2,800,000) $ (800,000) $ (700,000) $ — $ — $ — Impacts on Property Tax Bills Net Excluded Debt Service $13 947 991 $15 247 291 $16 747 272 $16 980 772 $16 507 374 $15 886g248 1. Lexington Police Station Construction - $32,800,000 (Exempt Debt): The existing police station opened in 1956 and lacks many basic amenities of a modern police facility. The building does not have an elevator or a sally port for prisoner access to the cell block. It also lacks a fire sprinkler system. The indoor firing range, locker rooms, garage and office spaces are inadequate. Bathrooms on the basement and second floor levels are not ADA compliant. The heating and cooling systems are inefficient and the building is served by two separate electrical systems which cause problems during outages. In FY2017, the Town appropriated $65,000 for a feasibility study to consider locations for constructing a new Police Station. In FY2019, the Town funded the design and engineering of a new Police Station at its current location, 1575 Massachusetts Avenue. The funding request for the demolition and reconstruction of the Police Station, and temporary relocation space, was originally planned for the 2021 Annual Town Meeting, but was postponed to allow the community to engage in conversations regarding race, social justice and the future of policing. After public engagement and reaffirming the conceptual design, final design funds were appropriated at the Fall 2021 Special Town Meeting. The request for construction funding, currently estimated at $32,800,000, will come to the 2022 Annual Town Meeting, with a debt exclusion vote to follow in June of 2022. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-10 FY2023 RECOMMENDED PROJECTS - Community Preservation Act Debt (Table VI) TABLE VI: FY2023 RECOMMENDED PROJECTS-COMMUNITY PRESERVATION ACT DEBT Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed Is — --- I --- I� IIII,$ — Is' —Is —Is ' — Is — TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED CPA REVENUE DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt $ 1,866,600 $ 1,788,900 $ 681,200 $ — $ — B Subtotal: Approved and Unissued Debt $ 87,950 $ — $ — $ — $ — C Total: Approved Debt Service $1,954,550 $1,788,900 $ 681,200 $ — $ — D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTAL PROJECTED DEBT SERVICE $2,989,550 $1,954,550 $1,788,900 $ 681,200 $ — $ — No recommendations for debt financing. FY2023 RECOMMENDED PROJECTS - Compost Revolving Fund (Table VII) TABLE VII: FY2023 RECOMMENDED PROJECTS-Compost Revolving Fund Amount Interest Project Financed Term Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 1 None Proposed Is — --- I --- 11.1,$ — Is —Is —Is — Is — TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED REVENUE SUPPORTED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 A Subtotal: Approved and Issued Debt $ 157,031 $ 126,186 $ 121,466 $ 116,746 $ 102,200 B Subtotal: Approved and Unissued Debt $ 58,632 $ 56,678 $ 54,723 $ 52,769 $ 50,814 C Total: Approved Revenue Supported Debt Service $ 215,663 $ 182,864 $ 176,189 $ 169,515 $ 153,014 D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTAL PROJECTED DEBT SERVICE 1$ 163,001 $ 215,663 $ 182,864 $ 176,189 $ 169,515 $ 153,014 No recommendations for debt financing, FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-11 FY2023 RECOMMENDED PROJECTS - CASH CAPITAL (Table VIII) TABLE VIII: FY2023 RECOMMENDED FUNDING FROM REVENUES(Cash by Source) Water/ Sewer Recr. Enterprise Retained Retained Operating Other Project Free Cash Tax Levy Earnings Earnings Funds CPA* Funds** Total Cost Other*** SCHOOL PROJECTS 1 LPS Technology Program 1$1,343,006 i i i i 1$ - $1,343,006 $ - ® a ® e a a e a e a ® e b b b b b ® b b B FACILITIES 2 Public Facilities Bid Documents $ 100,000 $ - $ 100,000 3 Building Flooring $ 150,000 $ - $ 150,000 4 School Paving and Sidewalks $ 145,000 $ - $ 145,000 5 Mechanical/Electrical Systems Replacements $ 787,000 $ - $ 787,000 6 Municipal Building Envelopes and Associated $ 219,540 $ - $ 219,540 Systems 7 School Building Envelopes and Associated $ 251,400 $ - $ 251,400 Systems 8 Playground Enhancements-Pour-in-Place $1,459,591 $ - $1,459,591 Surfaces 9 Center Recreation Complex Bathrooms& $ 915,000 $ - $ 915,000 Maintenance Building Renovation 10 1 Town Pool Water Heater Replacement $ 31,000 $ - $ 31,000 ® a ® ® ® e ® a e e a ® a e ® s a b ® b b b ® ® b b MUNICIPAL PROJECTS 11 West Farm Meadow Preservation $ 28,175 $ - $ 28,175 12 Wright Farm Barn Stabilization and Preservation $ 155,000 $ - $ 155,000 13 Hartwell District Signage $ 65,000 $ 65,000 14 Townwide Pedestrian&Bicycle Plan $ 65,000 $ 65,000 15 South Lexington and Forbes-Marrett Traffic $175,000 $ 175,000 Mitigation Plans 16 Transportation Mitigation $ 6,824 $ 6,824 17 Replace Pumper Truck $ 650,000 $ - $ 650,000 18 Pine Meadows Improvements $ 95,000 $ - $ 95,000 19 Park and Playground Improvements $ 200,000 $ - $ 200,000 20 Park Improvements-Athletic Fields $ 250,000 $ - $ 250,000 21 Park Improvements-Hard Court Surfaces $2,500,000 $ - $2,500,000 22 Community Park Master Plan-Lincoln Park $ 100,000 $ - $ 100,000 23 Townwide Culvert Replacement $ 390,000 $ - $ 390,000 24 Equipment Replacement $1,246,000 $ 290,000 $ - $1,536,000 25 Sidewalk Improvements $ 3,077 $236,923 $ 240,000 26 Townwide Signalization Improvements $ 125,000 $ - $ 125,000 27 Storm Drainage Improvements and NPDES $ 570,000 $ - $ 570,000 Compliance 28 Comprehensive Watershed Stormwater $ 390,000 $ - $ 390,000 Management 29 Street Improvements" $2,669,767 $ - $2,669,767 $982,231 30 Pump Station Upgrades $ 500,000 $ - $ 500,000 31 Sanitary Sewer System Investigation and $ 300,000 $ - $ 300,000 Improvements 32 Water Distribution System Improvements $1,600,000 $ 600,000 $ - $2,200,000 33 Hydrant Replacement Program $ 75,000 $ 75,000 $ - $ 150,000 34 Municipal Parking Lot Improvements $ 60,000 $ - $ 60,000 35 Public Parking Lot Improvement Program $ 100,000 $ - $ 100,000 36 New Sidewalk Installations $ 75,000 $ - $ 75,000 37 Application Implementation $ 158,500 $ - $ 158,500 38 Network Redundancy&Improvement Plan $ 945,000 $ - $ 945,000 39 Scanning-Electronic Document Management $ 110,000 $ - $ 110,000 40 Archives&Records Management $ 20,000 $ - $ 20,000 ® a® e e a ® e e a a ®e ® e ® • a e b ® b b ® ® b b b FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-12 OTHER CPA FUNDED PROJECTS 41 Vynebrooke Village ModPHASE Modernization $ 160,790 $ 160,790 Project 42 116 Vine Street Affordable Housing Construction $5,300,000 $5,300,000 43 Affordable Housing Unit Renewal $ 234,000 $ 234,000 ® e e a e e a ® a e ® e ® ® ® a e ® ® e o ® a ® s a s s a ® a e e e ®s ® a e s e b e s e e e e e *CPA totals do not include proposed FY2023 administrative budget of$150,000 and$1,954,550 for debt service. **Other Funds include the Parking Fund,TDM Stabilization Fund,Transportation Network Company(TNC)Special Revenue Fund,and Prior Bond Authorizations. ***Other includes$982,231 in Chapter 90 Aid for street improvements. ****Proposed funding for the annual street resurfacing program is comprised of$2,669,767 of tax levy dollars and an anticipated distribution of$982,231 of Chapter 90 funds. This level of funding is intended to maintain the Town's roadway surface rating(RSR)in the mid-80s. School Department Proms 1. LPS Technology Program - $1,,343,,006 (Free Cash): This request addresses the District's strategic goal for enhancing the capacity to utilize technology as an instructional and administrative tool. The request will continue to support student access to devices to allow for innovative learning methods that integrate supportive technologies, problem-based approaches and higher order thinking skills. It also maintains and improves, when needed, current infrastructure such as networks, access points and servers. The capital improvement request for FY2023 would provide funding for the following: Tech Workstations - $173,400 to replace Unit A (all classroom teachers, counselors, librarians and staff working under the teacher contract; Unit A) workstations and peripheral devices (laptops, desktops, printers and monitors). Staff workstations were primarily replaced from FY2020 funds, thus minimal replacements are budgeted for this cycle. (150 laptops @ $1,,075 each, 5 laptops/ workstations @ $1,000 each, 10 printers @ $440 each, and 10 monitors @ $275 each) PreK-5 Mobile Devices - $105,300 to replace 260 Grade 1 iPads across all district Grade 1 classes due to current devices having reached their end of life. (260 i Pads @ $405 each) 1:1 Middle School Pr oq ra m - $212,,610 to purchase 570 Chromebooks for 6th graders entering Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices follow them through middle school (three-year life span). Generally, by the end of middle school, many devices have reached their end of life due to use. (570 Chromebooks @ $373 each) 1:1 at Lexington High School - $180,,480 to purchase 640 Chromebooks for 9th graders. All high school students, once provided a device in 9th grade or upon entering the high school, have the device through their senior year (four-year life span). (640 Chromebooks @ $282 each) Science/Tech noloay�/En_ineerinq/(Art)/Math (STEM/STEAM)/Com puter Science - $80,800 to update district computer labs at either the Middle School/High School level and purchase STEM/STEAM based curricular materials. (two labs @ $37,400 each, $6,000 for STEM/STEAM Materials) Interactive Projectors/Whiteboard Units and Document Cameras - $240,,416 to replace 48 interactive projectors districtwide. This equips buildings with a touch-activated interactive system with a new ceramic whiteboard and soundbar. The replacements will begin with the oldest model per school until all systems are within a 5-year window with all of the same functionality. The request will also replace 28 document cameras at middle schools, with remaining schools planned in future years. As part of new school construction, some schools have newer document cameras and other schools have had document cameras replaced prior to this year. (48 projectors @ $4f640 each, 28 document cameras @ $632 each) FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-13 District and Building Network Infrastructure - $330,000 to replace switches at the high school that control internet and internal connections ($40,000), replace switches districtwide that support internal connections in schools ($90,000),, and replace the electronic devices that support the schools' virtual networks ($200,000). Server/Storage Infrastructure - $20,000 to maintain and upgrade any server-related hardware. Department of Public Facilities Proms 2. Public Facilities Bid Documents - $100,,000 (Free Cash): This is an annual request for funding professional services to produce design development, construction documents and/or bid administration services for smaller projects in anticipation of requests for construction funding at town meeting that have a high probability of approval. This will ensure that both municipal and school projects can be completed in the then-current construction season, which is particularly important for the timely completion of school building projects given the short window between the end of school in June and the end of summer. 3. Building Flooring - $150,,000 (Free Cash): Initiated in FY2011, this is an annual request for funds to be used for the replacement of flooring systems in municipal and school buildings. The goal of this annual program is to ensure failing floor surfaces are replaced and are safe for all users. The FY2023 request will begin a systematic replacement of classroom flooring from Vinyl Composite Tile to Linoleum Vinyl Tile at Bowman, Bridge, Clarke, Fiske and Harrington schools. In FY2022, second floor hallway floors at Fiske Elementary School were replaced, as were floors in four classrooms at the high school, the field house basketball court and the Town Office Building. 4. School Paving and Sidewalks - $145.,000 (Free Cash): This capital request provides'as needed' replacement of sidewalks, bus loops and parking areas on school grounds. Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a condition suitable for public safety and highlights the Safe Routes to School. The FY2023 request will specifically fund sidewalk panel replacements and parking and roadway improvements at Clarke Middle School which are currently in poor condition. 5. Mechanical/Electrical Systems Replacements - $787,000 (Free Cash): This request is part of an annual replacement of HVAC and electrical systems that have exceeded their useful lives and require replacement before excessive failures occur. This appropriation will address items identified in the 20-year Master Plan. 6. Municipal Building Envelopes and Associated Systems - $219,,540 (Tax Levy): This ongoing capital request, originally approved for funding in the 2006 Proposition 21/2 Override, includes repair and replacement projects for the maintenance and upgrade of municipal buildings and systems. The FY2023 request seeks funding to begin a window replacement project at the Lexington Community Center. Windows in the mansion section of the building are single pane, difficult to open and have significant air leaks, and this funding will replace them with a safer and more energy efficient option. 7. School Building Envelopes and Associated Systems - $251,,400 (Free Cash): The purpose of this ongoing capital request is to perform annual prioritized extraordinary repairs and modifications to school buildings and systems. Specifically, the FY2023 request will be used to address water and air infiltration issues at the Central Administration Building by repairing or replacing gaskets, caulking, doors and windows. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-14 8. Playground Enhancements - Pour-in-Place Surfaces - $1,459,591 (CPA): Older playgrounds use bark mulch as their safety surfacing, which is not stable and is regularly washed out or kicked out by students using the play equipment. When this occurs, the 12-inch impact absorbent surfacing requirement is no longer being met, which could result in serious injuries if or when a student falls. Pour In Place (PIP) safety surfacing is a rubber/urethane product being used in all new playground installations. Benefits include better drainage, consistent safety surface, and faster snow melt, enabling use of the playground during colder months. Replacement of the playground surfaces at the Bowman, Bridge and Estabrook elementary schools is proposed during the summer of 2022, as well as a completely new playground at the Fiske elementary school. 9. Center Recreation Complex Bathrooms & Maintenance Building Renovation - $915,fOOO (CPA): This request is for construction costs associated with renovation of the bathrooms and maintenance building at the Center Recreation Complex. The project will renovate the bathrooms, repair the plumbing system, and install new fixtures. In addition, the storage area currently used by DPW staff to maintain the athletic fields in the area, will be renovated to better support those efforts. 10. Town Pool Water Heater Replacement - $31,,000 (Free Cash): This request will replace the water heater at the town pool complex which provides hot water to the 11 sinks and 18 showers at the complex, located in both locker rooms, the family bath room/locker room and the outdoor showers on the pool deck. The existing water heater was installed in 2013 and is approaching end of life. At this time, replacement with an oil based heating unit is proposed. Staff are reviewing electric alternatives. Municipal Projects 11. West Farm Meadow Preservation - $28J75 (CPA): This request is to preserve approximately 10 acres of meadow at West Farm to improve passive recreation opportunities, enhance wildlife and plant habitat, and create a renewed connection to Lexington's history through the recovery of stone walls and scenic vistas. 12. Wright Farm Barn Stabilization and Preservation - $155,000 (CPA): This is a first phase request to stabilize the shell of the Barn structure at Wright Farm to prevent weather and water damage by fixing or replacing the windows, gutters, down spouts, and roof shingles. In addition, ponding water in the lowest level below grade needs to be addressed. 13. Hartwell District Signage - $65,,000 (Hartwell Transportation Management Overlay District (TMOD) Stabilization Fund): This is a request to add new signage on Hartwell Avenue and the jughandle on Bedford street to address safety issues as well as to support economic vitality by drawing attention to the commercial corridor - Hartwell Innovation Park. 14. Townwide Pedestrian & Bicycle Plan - $65,,000 (Traffic Stabilization Fund): This request is to develop a Townwide Pedestrian and Bicycle Plan, which will compile existing conditions data, identify and prioritize future improvements to the streets, sidewalks, shared use paths to more safely accommodate pedestrians, rollers and bicyclists and provide meaningful connections to the region's active transportation network. The plan will provide a framework for the Transportation Safety Group (TSG) to address safety requests, prioritize sidewalk requests and inform capital plan budget decisions. The Plan will update the sidewalk prioritization plan and sidewalk request process to address locations with the most need and those that will create the most community benefit. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-15 15. South Lexington and Forbes-Marrett Traffic Mitigation Plans- $175,000 (Traffic Stabilization Fund): This request is to develop two Traffic Mitigation Plans: one for the South Lexington Transportation Management Overlay District (TMOD) and the second for Forbes-Marrett TMOD. The South Lexington TMOD encompasses the intersection of Spring Street and Hayden Avenue and most of Hayden Avenue. The Forbes-Marrett TMOD encompasses the Marrett Road and Forbes Street intersection. Traffic Mitigation Plans are a critical part of justifying mitigation payments from private development in the area and are required for proper implementation of the TMODs. In addition, the Plans outline projects and strategies to use mitigation funds to reduce single occupancy vehicle trips, increase safety and reduce traffic congestion. 16. Transportation Mitigation - $6,,823.50 (Transportation Network Company (TNQ Special Revenue Fund): This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG). The TSG is staffed by the Planning, Engineering, School and Police Departments. Between FY2008 and FY2011, Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and recommendations for various townwide transportation improvements in support of the Traffic Mitigation Group (dissolved in 2012 and later reconstituted as the TSG). Anticipated projects for the FY2023 funds include study and creation of school zones; on-call engineering services to quickly address safety requests and address road design to reduce speeds where needed; and to apply to MassDOT to reduce certain regulatory speed limits. 17. Replace Pumper Truck - $650,000 (Free Cash): This request will replace the fire department's 2004 pumper truck that is currently being used as a mechanical reserve. In general, fire equipment has an anticipated useful life of 20 years. Lexington typically uses a truck in the front-lines for 10-years, followed by 10-years as a mechanical reserve. The 2004 pumper saw extensive front-line use when a previous pump had mechanical issues, which caused additional wear and tear to this piece. 18. Pine Meadows Improvements - $95,000 (Recreation Retained Earnings): This request will fund installation of new fairway bunkers on the 2nd and 7th holes as well as a greenside bunker at the 8th hole, reconstruction of the bunker on the 9th green, expansion of the tee at the 9th hole, reconstruction of the middle tee on the 8th hole, and completion of the design and engineering work associated with the cart path restoration and renovation on the 5th hole. 19. Park and Playground Improvements - $200,000 (CPA): This request will update and replace playground equipment, safety surfacing and various other amenities at Kinneens Park. The existing playground equipment was last replaced in 2004. The proposed improvements will result in the park being in compliance with the Consumer Product Safety Commission (CPSQ, the American Society for Testing and Materials (ASTM) and the American with Disabilities Act (ADA). 20. Park Improvements - Athletic Fields - $250,rOOO (CPA): This ongoing multi-year capital program is to address safety and playability concerns as well as provide adequate and safe field conditions. This program funds improvements to athletic fields, including renovations to natural turf, drainage, new irrigation systems, and site amenities including benches and backstops. The FY2023 funds will be used for such improvements to the Fiske School Fields. Based on recommendations from a 2017 ADA Compliance Study, additional walkways will be installed to provide accessibility to the various ball field team areas as well as to the share outfields. If approved, renovations will begin in the Fall of 2022. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-16 21. Park Improvements - Hard Court Surfaces - $2,500,000 (CPA): This request will renovate the Farias Basketball Courts and Gallagher Tennis Courts. The project will include the construction of post tension court surfaces for basketball and tennis/pickleball. In addition to new courts, the project will provide new fencing, athletic equipment, storage shed, shelter, site amenities, tennis practice backboards, and signage. Due to the extensive use that they receive, a complete reconstruction of the the courts and installation of new practice boards will be needed. 22. Community Park Master Plan - Lincoln Park- $100,000 (CPA): This request is to complete a master plan for Lincoln Park to provide a strategic road map for implementing improvements, enhancements, and upgrades at Lincoln Park in upcoming years. Significant investments are planned in the coming 5 years, including field replacements and upgrades to the playground and fitness stations. The master plan will incorporate feedback from the Lincoln Park-Sub Committee, Recreation Committee, Conservation Commission, and community stakeholders, and result in a coordinated, holistic approach when implementing planned capital improvement projects at Lincoln Park. 23. Townwide Culvert Replacement- $390,,000 (Free Cash): This request is part of an ongoing program to proactively replace culverts prior to catastrophic failure, which will allow for proper design considerations and funding while also minimizing the impact to residents through unexpected road closures and flooding. A comprehensive Culvert Asset Management Plan guides the work to replace culverts in town; which is a companion effort with the ongoing Watershed Management Plan. Final design has been completed for culverts at Constitution Road and the Valleyfield area. Construction is underway for phase 1 of Constitution Road; Valleyfield/Waltham Street will be bid soon. 24. Equipment Replacement - $1,f536,f000 ($l,,246,,000 Free Cash, $145,,000 Water Retained Earnings, $145,,000 Sewer Retained Earnings): This is an annual request to replace equipment that is beyond its useful life and whose mechanical condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be handicapped due to equipment down time and excessive repair costs. Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement time interval. Replacement intervals vary from 5 to 20 years and are based on manufacturer recommendations and use (type and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is assessed as to its mechanical condition and work requirements. The systematic replacement program defines what equipment is expected to need replacement during the next five years with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Equipment Maintenance Division, Division Superintendents and reviewed by the Manager of Operations and Director of Public Works. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-17 The FY2023 request, by funding source, is shown in the table below. Equipment Free Cash Sewer RE Water RE Total 6 Wheel Dump with Snow Plow $ 50,000 $ 87,500 $ 87,500 $ 225,000 Utility Service Truck $ 57,500 $ 57,500 $ 115,000 Drain Flushing &Vacuum Truck $ 500,000 $ 500,000 Boom Flail Mower $ 45,000 $ 45,000 Autonomous Paint Striping Machine $ 52,000 $ 52,000 Wheeled Excavator $ 230,000 $ 230,000 Loader Mounted Snow Blower $ 170,000 $ 170,000 Sign Machine $ 63,000 $ 63,000 Toro Workman $ 40,000 $ 40,000 Small Front End Loader $ 96,000 $ 96,000 Total $1,246,000 $145,000 $145,000 $1,536,000 25. Sidewalk Improvements ($800,000) - $800,000 ($560,,000 General Fund Debt; $3,077 Free Cash &$236,923 Prior Bond Authorizations): See detailed description under Table I - General Fund Debt. 26. Townwide Signalization Improvements - $125,,000 (Free Cash): This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal inventory and compliance study has been completed, which includes ADA compliance, condition assessment, signal timing, delays and prioritization recommendations. Most work has been completed at the intersection of Massachusetts Avenue and Worthen Road; once pole relocations are complete the final course of asphalt will be placed and final pavement markings painted to complete the project. The FY2023 request is anticipated to address the Lowell Street intersections with North Street and East Street. 27. Storm Drainage Improvements and NPDES Compliance - $570.,000 (Free Cash): This is an annual request to replace and supplement existing drainage structures, issues typically uncovered during roadway related construction activity. Funds will also be used for continued compliance with the Environmental Protection Agency (EPA) Phase II regulations which help improve the water quality of Lexington's streams and ponds. Approximately $300,000 of this funding request is for compliance with the construction-related portions of the National Pollutant Discharge and Elimination System (NPDES) minimum control measures as mandated by the EPA in the stormwater general permit. The permit also requires the Town to comply with requirements for illicit discharge detection and elimination (IDDE), best management practices (BMP), installation, and retrofits. The remaining $270,000 will be used to repair/replace drainage structures encountered during road construction, repair other drainage areas of concern in the Town and improve stormwater issues discovered during NPDES investigation work. Current drainage improvements are being performed throughout the Oakland Street neighborhood. The IDDE program has continued with two summer interns and work is underway on the design of numerous BMPs, as well as drainage improvements in other areas of town. The preemptive repair of existing drainage structures will reduce damage to structures themselves, existing pavement, and private and public property. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-18 28. Comprehensive Watershed Stormwater Management - $390,,000 (Free Cash): DPW, Engineering and Conservation collaborate on this annual capital request which addresses drainage/ brook management issues. The request funds the continuing design and implementation of watershed plans and the construction of priorities established in those plans. Staff has reviewed three watershed plans already completed (Charles River, Shawsheen River and Mystic River) and developed a prioritization schedule with built-in flexibility pending unforeseen changes. Requested funding will be used to move forward with those prioritized areas. Oxbow/Constitution phase 1 is currently under construction, and the first phase of Valleyfield/Waltham Street will be bid soon. Long-term benefits of the program include prevention of property damage, reduction in liability and overall improvement to the health of Lexington's waterways. 29. Street Improvements - $3,r651,f998 ($2,,669,,767 Tax Levy, $982,231 Chapter 90 funding): This is an annual request for the street resurfacing and maintenance program. In addition to the $2,669,767 appropriated from the tax levy, $982,231 of Chapter 90 funds will be utilized. (Chapter 90 funding is based on Lexington's most recent allocation and on the current state allocation of $200 million statewide.) Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently being developed. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety. Street Improvements - Financing Components FY2023 2001 Override Increased by 2.5% per year $ 741,812 Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234 Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 1641,850 FY2014 Health Insurance Savings $ 111001000 Additional Tax Levy Funding $ 381,871 Estimated Chapter 90 Aid $ 982,231 Total $ 3,651,998 Without Chapter 90 $ 21669,767 30. Pump Station Upgrades - $2,000,000 ($1,,500,,000 Wastewater Debt, $500,,000 Wastewater Retained Earnings): See detailed description under Table III: Wastewater Fund Debt. 31. Sanitary Sewer System Investigation and Improvements - $11020'r000 ($720'r000 Wastewater Debt, $300,,000 Wastewater User Charges): See detailed description under Table III: Wastewater Fund Debt. 32. Water Distribution System Improvements - $2,200,000 ($1,600,000 Water Retained Earnings, $600,,000 Water User Charges): This is an annual program that replaces unlined, inadequate, aged and vulnerable water mains, deteriorated service connections and eliminates dead ends in the water mains. Water mains were recently replaced on Vaille Avenue, significant portions of Hartwell Avenue, Peacock Farm Road, Eldred Street and White Pine Lane. Additionally, a sustaining valve was installed on Grove Street to ensure that proper pressures are maintained. Water main replacements are anticipated in the Parker Road neighborhood, and on Vine Street, FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-19 Hayden Avenue, Marshall Road, and Lowell Street from Maple Street to and including Summer Street. A booster pump is planned for the low-pressure area along Fairfield Street. The Town has also completed a hydraulic model for the entire distribution network and an asset management plan for replacing the Town's aging water infrastructure that will ensure a proactive approach for keeping Lexington's water both safe and reliable. The model identifies areas of vulnerability, water main aging, and those areas with low volumes and pressures. The asset management plan recommends the replacing 1% of our water mains on an annual basis. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Water user charges, with the ultimate goal of transitioning the entire program to cash funding over 11 years. While rate payers may pay slightly higher water rates in the short- term, significant debt service savings will be realized, resulting in lower overall costs in the long- term. 33. Hydrant Replacement Program - $150,rOOO ($75.,000 Free Cash &$75,,000 Water Retained Earnings): This is an ongoing replacement program designed to maintain the integrity of the fire protection system throughout town. Faulty hydrants need to be replaced to meet safety requirements. A list of hydrants needing replacement is generated each year during the annual inspection and flushing of hydrants by the Water and Fire Departments. Based on discussions between the two departments, the target goal is to replace approximately 60 hydrants per year at a cost of $2,500 per hydrant. The Town of Lexington has 1,747 fire hydrants in its fire protection system; a total of 57 hydrants were replaced in FY2021, and 12 were repaired. 34. Municipal Parking Lot Improvements - $60,,000 (Free Cash): This request is for the survey and design of the parking lot that extends from Fletcher Avenue on the most easterly side to the limits of the Town Office Building parcel on the most westerly side. Funds for construction/ reconstruction will be requested in FY2024. The project includes reconstruction of the existing asphalt parking areas as well as new construction and reconfiguration of parking in the area nearest the Hosmer House and Police Station. This will provide for improved flow through the parking area as well as the potential for additional parking spaces pending the impacts of the Police Station design and Hosmer house move. The design and construction of the parking lot will be coordinated with the Police Station reconstruction since that project will significantly impact the existing parking lot. 35. Public Parking Lot Improvement Program - $100,000 (Free Cash): This request is for the redesign of the public parking lots located in downtown Lexington, including the Depot lot, the lot between Edison Way and the Depot (CVS lot), and the lot between Waltham Street and Muzzey Street (Michelson lot). These lots are currently in fair to poor condition with inefficient circulation and parking layouts. This redesign work will include surveys and a conceptual plan development design, with the anticipated results of improved efficiency, circulation and aesthetics. More detail is needed in order to get solid estimates on the cost of construction. 36. New Sidewalk Installations - $75,000 (Free Cash): This request is to fund the survey and design work for a new sidewalk along Cedar Street. This design work and public outreach will inform a future request for construction funding. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-20 37. Application Implementation - $158,500 (Free Cash): This capital program is for large application migrations and implementations. The FY2023 request covers a number of initiatives - 1) the purchase and installation of a cemetery management system to facilitate cemetery operations; 2) the purchase, installation and configuration of a scheduling and time tracking system(s) for the police and fire departments; and 3) the purchase and installation of permitting and inspections software for the Board of Health. 38. Network Redundancy &Improvement Plan - $945,000 (Free Cash): This request is to build a stand alone fiber network for town computing and communications in an effort to achieve redundancy and vendor-independent capability. This will protect communication (both data and voice) between sites that are assessed as critical to the daily function and safety of the Town, and support greater use of paperless processes. Design for the network has been completed, and if approved, installation would begin in Summer 2022. 39. Scanning - Electronic Document Management - $110,,000 (Free Cash): This request is to scan existing physical documentation into the Town's document management systems (Laserfiche and Tyler Content Manager). This effort will support continued efforts to migrate to paperless workflows. Once workflows have been established and no additional paper records are being created, historical records are scanned to ensure a complete repository and to allow departments to reclaim the physical space previously occupied by their records. 40. Archives & Records Management - $20,000 (CPA): This is an ongoing request to fund the conservation and preservation of historic municipal documents and records and to make them available on the Town's digital archives. This FY2023 request will include the 1927 blueprints for the Cary Memorial Building; Tax Warrants and Acts of Massachusetts, 1778-1823; and Police Department Journals 1874-1909. Significant progress has been made in preserving Lexington's historic documents but there remains a continuing need to preserve records from the early 1900s and make them accessible. It is projected that this will be a yearly request for treatment/ digitization/microfilming of records. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. 41. Vynebrooke Village ModPHASE Modernization Project - $160,F790 (CPA): This request is for fire and other safety system upgrades to supplement state funding for a large-scale modernization project at Vynebrooke Village, operated by the Lexington Housing Authority. The overall project cost is currently estimated to be $4,434,550. 42. 116 Vine Street Affordable Housing Construction - $5,300,000 (CPA): This request is to construct affordable housing at 116 Vine Street. LexHAB proposes to build six units of affordable housing that are expected to achieve near net zero energy consumption due to the use of solar panels and extensive energy conservation measures in the design of the buildings. The construction funds are the final phase in a three-phase approach that will enable the creation of six units of affordable housing that will promote economic diversity and provide much needed housing within Lexington. 43. Affordable Housing Unit Renewal - $234,fOOO (CPA): This request is for preservation, rehabilitation and restoration of 18 LexHAB units. Nine of the units were purchased with CPA funds, and rehabilitation and preservation work is anticipated, including kitchen and bath renovations, new appliances, electrical upgrades, installation of a new doors and exterior painting to prevent failure. For the remaining nine LexHAB-operated units not secured with CPA funds, the projects will include re-roofing or roof replacement as well as exterior painting to prevent damage and failure of the structure. FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 XI-21 Table IX: Deferred FY2023 and Proposed FY2024-FY2027 Capital Requests Ongoing Capital Programs-General Fund Deferred Dept. Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Total Innovation&Technology Application Implementation $ - $ 200,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Network Core Equipment Replacement $ - $ 80,000 $ 190,000 $ - $ 260,000 $ 530,000 Municipal Technology Improvement Program $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Network Redundancy&Improvement Plan $ - $ 450,000 $ 220,000 $ 110,000 $ - $ 780,000 Phone Systems&Unified Communications $ -Is - $ 90,000 1$ 80,000 $ 60,000 1$ 230,000 ' 830,000 700,000 390,000 520,000 2,440,000 Land Use,Health and Development Transportation Mitigation $ - $ 40,000 $ 60,000 $ 100,000 $ 100,000 $ 300,000 40,000 60,000 100,000 100,000 300,000 Public Facilities Public Facilities Bid Documents $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Building Flooring $ - $ 156,000 $ 162,000 $ 169,000 $ 176,000 $ 663,000 School Paving and Sidewalks $ - $ 218,000 $ 125,000 $ 125,000 $ 125,000 $ 593,000 Mechanical/Electrical Systems Replacements $ - $ 850,000 $ 917,000 $ 984,000 $ 1,053,000 $ 3,804,000 Municipal Building Envelopes and Associated Systems $ - $ 225,029 $ 230,655 $ 236,421 $ 242,332 $ 934,437 Townwide Roofing $ - $ 652,000 $ 1,269,000 $ 244,000 $ - $ 2,165,000 School Building Envelopes and Associated Systems 1$ - $ 257,684 1$ 264,127 1$ :27:0:,6:00]$ 277,365 $ 1,069,776 Public Works • Townwide Culvert Replacement $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 Equipment Replacement $ - $ 1,585,000 $ 1,575,000 $ 1,465,000 $ 1,520,000 $ 6,145,000 Sidewalk Improvements $ - $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000 Townwide Signalization Improvements $ - $ 50,000 $ 55,000 $ - $ - $ 105,000 • Storm Drainage Improvements and NPDES Compliance $ - $ 570,000 $ 570,000 $ 570,000 $ 570,000 $ 2,280,000 • Comprehensive Watershed Stormwater Management $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 Street Improvements $ - $ 2,688,312 $ 2,707,321 $ 2,726,806 $ 2,746,777 $ 10,869,216 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 *Potential future funding from Stormwater .•- 6,548,312 $ 6,562,321 $ 6,416,806 6,491,777 $ 26,019,216 Schools LPS Technology Program 1$ - $ 1,391,303 1 $1,312,551 1$ 1,411,961 1$ 1,389,538 1$ 5,505,353 1 • 5,505,353 Total Capital Programs-General Fund $ $11,268,328 $11,702,654 $10,447,788 $10,475,012 $ 43,893,782 Ongoing Capital Programs-Enterprise Funds Deferred Dept. Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Total Public Works Pump Station Upgrades $ - $ 75,000 $ - $ - $ - $ 75,000 Sanitary Sewer System Investigation and Improvements $ - $ 1,040,404 $ 1,061,210 $ 1,082,431 $ 1,104,080 $ 4,288,125 Water Distribution System Improvements $ - $ 2,244,000 $ 2,288,900 $ 2,334,670 $ 2,381,360 $ 9,248,930 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 Water Tower(s)replacement $ - $ - $ 2,156,250 $ 9,803,750 $ - $ 11,960,000 1' $ 5,581,360 $13,295,8513,560,440 $ 25,872,055 Recreation&Community Programs Pine Meadows Improvements $ - $ - $ 250,000 $ - $ 60,000 $ 310,000 Pine Meadows Equipment $ - $ 95,000 $ - $ 75,000 $ 30,000 $ 200,000 • 111 1 111 111 90,000 1 111 Total .• •• •rise Funds $ $ 3,529,404 $ 5,831,360 $13,370,851 . 1 441 $ 26,382,055 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-22 Table IX: Deferred FY2023 and Proposed FY2024-FY2027 Capital Requests Ongoing and One-time Capital Projects-CPA Fund Deferred Dept. Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Total Land Use,Health and Willard's Woods Site Improvements $ - $ 597,114 $ - $ - $ - $ 597,114 Development Public Works Public Grounds Irrigation Improvements $ - $ 80,000 $ - $ - $ - $ 80,000 Park and Playground Improvements $ - $ 150,000 $ 800,000 $ 835,000 $ 250,000 $ 2,035,000 Park Improvements-Athletic Fields $ - $ 285,000 $ 480,000 $ - $ - $ 765,000 Recreation&Community Park Improvements-Site Amenities $ - $ 30,000 $ - $ 30,000 $ - $ 60,000 Programs Cricket Field Construction $ - $ - $ - $ 200,000 $ - $ 200,000 Lincoln Park Fitness Stations Equipment $ - $ - $ - $ - $ 50,000 $ 50,000 Lincoln Park Field Improvements $ - $ 25,000 $ 425,000 $ 442,000 $ 460,000 $ 1,352,000 Town Clerk Archives&Records Management 1$ - $ 20,000 $ 2 ,,000 $ 20,000 $ 20,000 $ 80,000 Total .• •- PA Funds111 $ 1,527,000 780,000 $ 5,219,114 One-Time Capital Projects-General Fund Deferred Dept. Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Total Fire Replace Pumper Truck $ - $ - $ - $ 700,000 $ - $ 700,000 Ambulance Replacement $ - $ 335,000 $ - $ - $ 375,000 $ 710,000 LHS Feasibility Study $ - $ - $ - TBD $ - $ - Public Facilities LHS Science Classroom Space Mining $ - $ 200,000 $ - $ - $ - $ 200,000 Cary Library Children's Room Renovation $ - $ 5,580,000 $ - $ - $ - $ 5,580,000 Project Hartwell Ave.Compost Site Improvements $ - $ - $ 200,000 $ - $ - $ 200,000 Municipal Parking Lot Improvements $ - $ 460,000 $ - $ - $ - $ 460,000 Public Parking Lot Improvement Program $ - $ 663,000 $ 619,000 $ - $ - $ 1,282,000 New Sidewalk Installations $ - $ 865,000 $ 250,000 $ - $ 3,000,000 $ 4,115,000 Public Works Bedford St.and Hartwell Ave.Long-Range Transportation Improvements $ - $ 1,580,000 $ - $ - $ - $ 1,580,000 Street Acceptance $ - TBD TBD TBD TBD $ - Public Grounds Irrigation Improvements $ - $ 120,000 $ - $ - $ - $ 120,000 Cemetery Columbarium $ - $ - $ 450,000 $ - $ - $ 450,000 Recreation&Community Pine Meadows Clubhouse Renovation $ - $ 120,000 $ - $ 1,680,000 $ - $ 1,800,000 Programs Lincoln Park Field Improvements $ - $ - $ 775,000 $ 806,000 $ 838,000 $ 2,419,000 9,923,000 $ 2,294,000 $ 3,186,000 $ 4,213,000 19,616,000 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-23 This Page Intentionally Left Blank. »> o h col N, ywY ,% muWlww r� I f� . �o .. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 XI-24 IIIIIIIIIIIIII IIIIIIIIIIIIII IIIIIIIIII ion 11111111111111Zequest / Wa- I I b APRIL 19" Sri'� �"�^�,. ....................... .µ This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i Appendix A. vl� � Program Improvement Requests ,, Shared and Municipal Programs 2000 - 8000 4PRIL19". FY2023 Recommended Budget: Program Improvements Program Improvement Request Summary Department Not Program Requests Recommended Recommended General Fund Public Facilities $ 99,496 $ 43,796 $ 55,700 Public Works $ 177,786 $ 261967 $ 1501819 Police $ 256,052 $ 95,933 $ 160,119 Fire $ 187,961 $ 48,633 $ 139,328 Library $ 921,021 $ $ 921021 Recreation - Non-Enterprise $ 25,000 $ $ 25,000 Human Services $ $ $ Land Use, Health and Development $ 2231670 $ 411184 $ 1821486 Select Board $ 20,000 $ 20,000 $ Town Manager's Office $ 43,399 $ $ 43,399 Miscellaneous Boards and Committees $ 101000 $ $ 101000 Finance $ $ $ Town Clerk $ 941714 $ 301500 $ 641214 Innovation &Technology $ 1401366 $ 111937 $ 128,429 Total General Fund Requests $ 1,370,465 $ 318,950 $ 1,051,515 Non-General Fund Water/Sewer Enterprise $ 101,516 $ $ 101,516 Recreation Enterprise $ 127,363 $ 127,363 $ Total Non-General Fund $ 228,879 $ 127,363 $ 101,516 Combined Requests Total $ 11599,344 $ 446,313 $ 1,153,031 FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 A-1 GENERAL FUND Departmental Request Recommendation Program Description Public Facilities Compensation Expenses Benefits Total Recommended Not Recommended 2630-Shared Facilities Update Admin Role and Make Full- $ 271000 $ - $ 16,796 $ 43,796 $ 43,796 $ - time 2620-Municipal Facilities Additional Maintenance $ - $ 301700 $ - $ 301700 $ - $ 301700 Responsibilities 2620-Municipal Facilities Maintenance of Empty Facilities $ - $ 251000 $ - $ 25,000 1$ - $ 251000 Total Public Facilities $ 27,000 $ 55,700 $ 16,796 $ 99,496 $ 43,796 $ 55,700 Public Works Compensation Expenses Benefits Total Recommended Not Recommended 3420 Recycling Transition PT Compost Site $ 32,429 $ - $ 16,874 $ 491303 $ - $ 49,303 Attendant to FT 3420 Recycling W-6 position upgrade $ 2,496 $ - $ - $ 2,496 $ 2,496 $ - 3100 Administration Transition DPW Management $ 241121 $ - $ 350 $ 241471 $ 24,471 $ - Analyst from PT to FT 3300 Public Grounds Assistant Superintendent for Public $ 831895 $ - $ 17,621 $ 1011516 $ - $ 101516 Grounds Total Public Works $ 142,941 $ - $ 34,845 $ 177,786 $ 26,967 $ 150,819 Police Compensation Expenses Benefits Total Recommended Not Recommended 4110 Police Administration Administrative Lieutenant $ 1411661 $ - $ 18,458 $ 160,119 $ - $ 160,119 4120 Patrol&Enforcement Required Police Training $ 41,840 $ - $ 607 $ 421447 $ 42,447 $ - 4120 Patrol&Enforcement Holding Cell Shifts $ 44,800 $ - $ 650 $ 45,450 $ 45,450 $ - 4170 Crossing Guards Crossing Guard is 7,921 is - is 115 $ 8,036 is 8,036 is - Total Police $ 236,222 $ - $ 19,830 $ 256,052 $ 95,933 $ 160,119 Fire Compensation Expenses Benefits Total Recommended Not Recommended 4240-Emergency Advanced Life Support Training $ - $ 48,633 $ - $ 48,633 $ 48,633 $ - Management Services and Simulation Manikin 4240-Emergency Medstat MS 500 EMS ATV and $ - $ 84,048 $ - $ 84,048 $ - $ 84,048 Management Services Trailer 4210-Fire Administration Combination Wildfire Scout and $ - $ 55,280 $ - $ 551280 $ - $ 551280 Personnel Transporter ATV Total Fire $ - $ 187,961 $ - $ 187,961 $ 48,633 $ 139,328 Library Compensation Expenses Benefits Total Recommended Not Recommended 5130-Youth Services Full-Time Youth Services Librarian $ 69,456 $ - $ 17,411 $ 86,867 $ - Is 86,867 5120-Adult Services Library Fellowship $ 5,080 $ - Is 74 $ 5,154 $ - Is 5,154 Total Library $ 74,536 $ - $ 17,485 $ 92,021 $ - $ 92,021 Recreation-General Fund Compensation Expenses Benefits Total Recommended Not Recommended Cash Capital-Non-Recreation Community Center Furniture $ - $ 25,000 $ - $ 25,000 - $ 25,000 Enterprise Fund $ Cash Capital-Non-Recreation Community Center Generator $ - $ - $ - $ - - $ - Enterprise Fund $ Total Recreation-General Fund $ - $ 25,000 $ - $ 25,000 $ - $ 25,000 Land Use,Health&Development Compensation Expenses Benefits Total Recommended Not Recommended 7120-Administration ACROSS Lexington Brochures $ - $ 5,000 $ - $ 5,000 $ 5,000 $ - 7140-Board of Health Increase Public Health Nurse to $ 34,681 $ - $ 1,503 $ 36,184 $ 36,184 $ - Full-time 7200-Planning Senior Planner $ 90,000 $ - $ 171709 $ 1071709 $ - $ 107,709 7300-Economic Development Visitors Center Assistant Manager $ 57,538 $ - $ 171239 $ 741777 $ - $ 74,777 p1(PT to FT) Total Land Use,Health&Development $ 182,219 $ 5,000 $ 36,451 $ 223,670 $ 411184 $ 182,486 Select Board Compensation Expenses Benefits Total Recommended Not Recommended 8110-Select Board Office Goal Setting Is - $ 20,000 $ - $ 20,000 $ 20,000 Is Total Select Board $ - $ 20,000 $ - $ 20,000 $ 20,000 $ - Town Manager Compensation Expenses Benefits Total Recommended Not Recommended 8220-Human Resources Full-time HR Administrative $ 26,609 $ - $ 16,790 $ 43,399 $ - $ 43,399 Assistant(PT to FT) Total Town Manager $ 26,609 $ - $ 16,790 $ 43,399 $ - $ 43,399 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 A-2 Town Committees Compensation Expenses Benefits Total Recommended Not Recommended 8320-Misc.Boards& Lexington Human Rights $ - $ 6,000 $ - $ 6,000 $ - $ 6,000 Committees Committee Budget 8320-Misc.Boards& Lexington Council for the Arts $ - $ 4,000 $ - $ 4,000 $ - $ 4,000 Committees Expanded Programming Total Town Committees $ - $ 10,000 $ - $ 10,000 $ - $ 10,000 Town Clerk Compensation Expenses Benefits Total Recommended Not Recommended 8510-Town Clerk Admin. Municipal Clerk Position- $ 10,351 $ - $ 16,554 $ 26,905 $ - $ 26,905 additional hours 8540-Records Management Archivist/Records Manager- $ 20,606 $ - $ 16,703 $ 37,309 $ - $ 37,309 Additional Hours 8530-Elections Election Modernization-Poll Pads $ - $ 30,500 $ - $ 30,500 $ 301500 $ - Total Town Clerk $ 30,957 $ 30,500 $ 33,257 $ 94,714 $ 30,500 $ 64,214 Innovation&Technology Compensation Expenses Benefits Total Recommended Not Recommended 8600-IT Administrative Assistant(PT to FT) $ 34,197 $ - $ 16,900 $ 51,097 $ 6,937 $ 441160 8600-IT Applications Administrator $ 66,895 $ - $ 171374 $ 84,269 $ - $ 841269 8600-IT Fiber Maintenance and Repair $ - $ 5,000 $ - $ 5,000 $ 5,000 $ - Total Innovation&Technology $ 101,092 $ 5,000 $ 34,274 $ 140,366 $ 11,937 $ 128,429 Total General Fund $ 821,576 $ 339,161 $ 209,728 $ 1,370,465 $ 318,950 $ 11051,515 NON-GENERAL FUND Water/Sewer Enterprise Compensation Expenses Benefits Total Recommended Not Recommended 3610/3710-Water/Sewer Assistant Superintendent for $ 83,895 $ - $ 17,621 $ 101,516 $ - $ 101,516 Operations Water/Sewer Total Water/Sewer Enterprise $ 83,895 $ - $ 17,621 $ 1011516 $ - $ 101,516 Recreation Enterprise Compensation Expenses Benefits Total Recommended Not Recommended 5210-Administration Vehicle Replacement $ - $ 47,000 $ - $ 47,000 $ 47,000 $ - 5220-Recreation Part-time Recreation Coordinator $ 25,000 $ - $ 363 $ 25,363 $ 25,363 $ - 5210-Administration Program Guide-Mailing&Printing $ - $ 551000 $ - $ 55,000 $ 55,000 $ - Total Recreation Enterprise $ 25,000 $ 102,000 $ 363 $ 127,363 $ 127,363 $ - Total Non-General Fund $ 108,895 $ 102,000 $ 17,984 $ 228,879 $ 127,363 $ 101,516 FY2023 Town Manager's Preliminary Recommended Budget&Financing Plan January 10, 2022 A-3 This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i IIIIIIIIIIIII i� ��������������� �iiiii iiiiiiiiiiiit iiiiiiiii IIIIIIIIIIIII iiiiiiiiii I I b Budget Bylaw - Table of Contents Action of: Paae TOWN MANAGER Departmental Budget Information, Request for B-2 School Budget Information, Request for B-2 Capital Expenditures Information, Request for B_3 Town Budget, Submission to Select Board B-4 Capital Expenditures Budget, Submission to Select Board B_4 SELECT BOARD Town Budget, Recommendations on B-5 Capital Budget, Recommendations on B-5 Submission of Budget to Town Meeting B_5 APPROPRIATION COMMITTEE Town Budget, Report on B_6 Town Budget Report, Explanation of B-6 CAPITAL EXPENDITURES COMMITTEE Capital Expenditures Report B-7 This document summarizes local and state law regarding town budget preparation and submission. References are made to Massachusetts General Laws, the bylaws of the Town of Lexington, the Lexington Selectmen-Town Manager Act, and the Administrative Directives of the Lexington Town Manager. Those references offering the greatest amount of information on the given topic have been listed first. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 B-1 The Town Manager The Town Manager is appointed by the Select Board to oversee the daily operations of the Town, to administer the policies and procedures of the Board, and to enforce all bylaws and actions passed at Town Meetings. The Manager is the Chief Executive Officer of the Town, and his/her authority and responsibilities are established in the Selectmen-Town Manager Act of 1968 (at page A20107 - Appendix §A201 Special Acts). REQUEST FOR DEPARTMENTAL BUDGET INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) The Town Manager may request all boards, departments, committees, commissions and officers of the Town, except the School Committee, to submit to him/her in writing a detailed estimate of the appropriations required for the efficient and proper conduct of the respective departments and offices during the next fiscal year. REQUEST FOR SCHOOL BUDGET INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) The Town Manager may request from the School Committee a total budget estimate for the next fiscal year. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 B-2 The Town Manager (continued) REQUEST FOR CAPITAL EXPENDITURES INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113) Sections 29-13 and 29-14 of the Code of the Town of Lexington All boards, departments, committees, commissions and officers of the Town shall annually submit to the Town Manager and to the Capital Expenditures Committee in writing a detailed estimate of the capital expenditures (as defined below) required for the efficient and proper conduct of their respective departments and offices for the next fiscal year and the ensuing four year period. Definitions of Capital Expenditures Per Section 29-14 of the Code of the Town of Lexington, "Capital Expenditures shall mean any and all expense of a non-recurring nature not construed as an ordinary operating expense, the benefit of which will accrue to the Town over an extended period of time." Per the Manager's budget, "A capital project is defined as a major, non-recurring expenditure including at least one of the following: • acquisition of land for a public purpose; • construction of, or addition to, a facility such as a public building, water or sewer lines, or playfields, etc.; • rehabilitation or repair of a building, facility, or equipment; provided the cost is $25,000 or more and the improvement will have a useful life of 10 years or more; • purchase of equipment costing $25,000 or more, with a useful life of 5 years or more (all cars are defined to be non-capital items); • any planning, engineering or design study related to an individual capital project." FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 B-3 The Town Manager (continued) SUBMISSION OF TOWN BUDGET TO SELECT BOARD TO OCCUR: On the specified date REFERENCE: Section 90-12 of the Code of the Town of Lexington Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) Section 12. The Town Manager shall annually submit to the Select Board, the Appropriation Committee, and the Capital Expenditures Committee for their consideration a proposed budget, revenue statement and tax rate estimate on a date specified no later than September 30 by the Select Board after consultation with the School Committee, Appropriation Committee and the Capital Expenditures Committee. SUBMISSION OF CAPITAL EXPENDITURES BUDGET TO SELECT BOARD TO OCCUR: Annually REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113) The Town Manager shall submit in writing to the Select Board and to the Capital Expenditures Committee a careful, detailed estimate of the recommended capital expenditures for the next fiscal year and the ensuing four year period, showing specifically the amount necessary to be provided for each office, department and activity and a statement of the amounts required to meet the interest and maturing bonds and notes or other indebtedness of the Town. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 B-4 The Select Board Lexington's charter establishes an elected five-member Select Board to oversee the executive branch of Town government. Select Board Members are elected for three-year terms and are responsible for the general direction and management of the property and affairs of the Town. RECOMMENDATIONS ON TOWN BUDGET TO OCCUR: Prior to the Annual Town Meeting REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) Mass. General Law Ch. 41, §60 The Select Board shall consider the proposed budget submitted by the Town Manager and make such recommendations relative thereto as they deem expedient and proper in the interest of the Town. The Select Board shall transmit a copy of the budget together with their recommendations relative thereto to the Appropriation Committee and, for its information, a copy to the Capital Expenditures Committee. RECOMMENDATIONS ON CAPITAL BUDGET TO OCCUR: Prior to the annual Town Meeting REFERENCE: Selectmen-Town Manager Act §12-13 (Appendix §A201 Special Acts at page A20113) The Select Board shall consider the capital budget submitted by the Town Manager and make such recommendations relative thereto as they deem appropriate and proper in the interests of the Town. The Select Board shall transmit a copy of the capital budget together with their recommendations relative thereto to the Appropriation Committee and to the Capital Expenditures Committee. SUBMISSION OF BUDGET TO TOWN MEETING TO OCCUR: At least four weeks prior to the date when the Annual Town Meeting is scheduled to consider the budget. REFERENCE: Section 90-13 of the Code of the Town of Lexington The Select Board shall submit a budget at the annual Town Meeting. The Select Board's proposed budget shall be distributed to the Appropriation Committee, the Capital Expenditures Committee, and to each Town Meeting Member at least four weeks prior to the date when the Annual Town Meeting is scheduled to consider it. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 B-5 The Appropriation Committee The Appropriation Committee is anine-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms and serve to evaluate the fiscal policies and priorities set by the Select Board and the Town Meeting. The Committee advises Town Meeting Members on financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews funding for proposed capital improvements. The Committee's approval is required to use reserve funds for unanticipated operating costs. APPROPRIATION COMMITTEE REPORT ON TOWN BUDGET TO OCCUR: Prior to the Annual Town Meeting REFERENCE: Section 29-11(A) of the Code of the Town of Lexington Mass. General Law Ch. 39, §16 The Committee shall prior to each annual town meeting for the transaction of business prepare, publish and distribute by making copies available at the Office of the Town Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to each town meeting member a review of the budget adopted by the Select Board to be considered at the Annual Town Meeting. This review will include the Committee's advice and recommendations with reference to the various appropriations of town funds, and other municipal matters coming before such town meeting. The Appropriation Committee shall include in its report an assessment of the budget plan based on all the data available to it concerning the new year's revenues and expenses as well as a projection for future years' revenues and expenses. This publication may be combined with and distributed at the same time as the Capital Expenditures Committee Report (Section 29-13(B) of the Code of the Town of Lexington). EXPLANATION OF APPROPRIATION COMMITTEE REPORT TO OCCUR: At the annual Town Meeting REFERENCE: Section 29-11(B) of the Code of the Town of Lexington The Appropriation Committee shall explain its report with advice and recommendations and it shall also at each special Town meeting give its advice and recommendations with reference to any appropriation of the Town funds or other municipal matter coming before such special Town meeting. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 B-6 The Capital Expenditures Committee The Capital Expenditures Committee is a five to seven member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms and consider the relative need, timing and cost of capital expenditure projects proposed for the ensuing five-year period. CAPITAL EXPENDITURES REPORT TO OCCUR: Prior to the annual Town Meeting REFERENCE: Section 29-13 of the Code of the Town of Lexington Each year the Capital Expenditures Committee shall request and receive from the Town boards and departments a list of all capital expenditures that may be required within the ensuing five-year period. The Committee shall consider the relative need, timing and cost of these projects, the adequacy thereof and the effect these expenditures might have on the financial position of the Town. The Committee shall prior to each annual meeting for the transaction of business prepare, publish and distribute by making copies available at the office of the Town Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to each Town meeting member, a report of its findings, setting forth a list of all such capital expenditures together with the Committee's recommendations as to the projects that should be undertaken within the five-year period and the approximate date on which each recommended project should be started. This publication may be combined with and distributed at the same time as the Appropriation Committee report. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 B-7 I I b A'�' .µ This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i CPA Summary To be Provided under Separate Cover This Page Intentionally Left Blank. � 00, \ ,\.\\ l «/ \}/r*, � ° } i IIIIIIIIIIIII iiiiiiiiii ossa �����omy iiii IIIIIIIIIIIII MOR fitI I b i G ossa ry ABATEMENT - An Abatement is a reduction of a tax liability. The Board of Assessors grants abatements for real estate and personal property taxes in cases where an individual's assessed valuation is determined to be in excess of fair market value. ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue when earned, rather than when collected, and recognizes expenses when incurred, rather than when paid. In Massachusetts, cities and towns must use this basis of accounting for the audited financial statements of Enterprise funds. (Also see Modified Accrual Basis of Accounting). APPROPRIATION - An authorization granted by Town Meeting to make expenditures and to incur obligations for specific purposes. Appropriations for any expenditure specify dollar amounts, funding sources, and a period of time within which the funds must be spent. Any funds not expended within the specified time (usually one fiscal year) revert to the Unreserved Fund Balance. APPROPRIATED BUDGET- As used in fund summaries and department summaries within the budget document, represents the current year budget as originally adopted by Town Meeting. It does not include prior year encumbrances. ARTICLE - An article or item on the Town Warrant. There are four standard financial articles that appear in the Warrant every year: the Operating Budget Article; an Article for"Supplementary Appropriations for the Current Fiscal Year" (the current fiscal year was appropriated at the previous year's Town Meeting); an Article for Prior Years' Unpaid Bills; and an Article for supplementary appropriations for previously authorized capital improvement projects. "New"capital project requests and other special items generally appear as individual articles without a predetermined order. ARTICLE TRANSFERS - Projects from previous year Town Meeting article appropriations occasionally have unexpended balances not required once the project is complete. The unexpended balance becomes available for future Town Meeting appropriation. ASSESSED VALUATION - The valuation of real estate or other property determined by the Town Assessor for tax levying purposes. The Commonwealth certifies the values and methodology in determining values every five years. ASSETS - Property, plant and equipment owned by the Town. AUDIT - An examination of the town's financial systems, procedures, and data by a certified public accountant (independent auditor), and a report on the fairness of financial statements and on local compliance with statues and regulations. The audit serves as a valuable management tool for evaluation of the fiscal performance of a community. BUDGETARY FUND BALANCE (also FREE CASH) - Remaining, unrestricted funds from operations of the previous fiscal year including unexpended free cash from the previous year, actual receipts in excess of revenue estimates shown on the tax recapitulation sheet, and unspent amounts in budget line-items. Unpaid property taxes and certain deficits reduce the amount that can be certified as free cash. The calculation of free cash is based on the balance sheet as of June 30, which is submitted by the Comptroller. Free cash is not available for appropriation until certified by the Director of Accounts at the Department of Revenue. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 D-1 BOND -A written promise to pay a specified sum of money - called the face value or principal amount - at a specified date in the future, called the maturity date(s), together with periodic interest at a specified rate. The difference between notes, usually one year or two years in length, and a bond is that the latter runs for a longer period of time. State statute and the Select Board establish the length of a bond repayment. BOND ANTICIPATION NOTE (BAN or Note) - A temporary note issued for no more than one or two years. This is commonly used to defer the initial pay down of debt or to accommodate reimbursement for borrowed notes from a private source or other governmental entity. BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period with proposed means of financing. Lexington's budget is a financial plan that is established for a single fiscal year that begins on July 1 and ends on June 30. BUDGET MESSAGE (Town Manager's Transmittal Letter) - The opening section of the budget that provides the Select Board, Town Meeting Members, and the general public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the recommendations of the Town Manager. CAPITAL EXPENDITURE - A major, non-recurring expenditure involving land acquisition, construction or major rehabilitation of a facility, or purchase of equipment costing $25,000 or more with a useful life of five years or more. CAPITAL IMPROVEMENT PROGRAM (CIP) -A financial planning and management tool that identifies public facility and equipment requirements, presents these requirements in order of priority, and schedules them for funding and implementation. CEMETERY FUND - See Special Revenue Fund. CHAPTER 90 - Massachusetts General Laws Chapter 90, Section 34 authorizes the Commonwealth to allocate funds to municipalities for highway construction, preservation and improvement projects that create or extend the life of capital facilities. Routine maintenance operations such as pothole filling and snow and ice removal are not covered. The formula for determining the Chapter 90 level of funding is based on a municipality's miles of public ways, population and level of employment. Municipalities receive Chapter 90 funds for pre-approved projects on a reimbursement basis. CHERRY SHEET - The State allocates a portion of generated revenue to municipalities each year for education and general governmental expenditures. The amount of state aid each community will receive is itemized in a financial statement printed on cherry colored paper (thus the name). The amount of revenue is a function of the State budget, which begins July 1st. Towns usually receive notification in late summer, subsequent to the beginning of the fiscal year. COMMUNITY PRESERVATION ACT (CPA) - A local acceptance statute approved by Lexington voters in 2006. The purpose of the CPA is to fund open space, affordable housing, historic preservation and recreation projects that meet the eligibility criteria of the Act. Funding for projects comes from an annual property tax surcharge of up to three percent, which is the percentage adopted in Lexington. The local surcharge is matched by State funds collected as part of the deeds excise tax. The matching funds have ranged from 100% in 2007 to 17.8% in 2017. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 D-2 COMMUNITY PRESERVATION COMMITTEE (CPC) - This nine-member appointed Committee reviews projects and determines their eligibility under the CPA. Projects that are approved by the Committee are then recommended to Town Meeting, which has the final vote on appropriating funds for each project. Members of the CPC are appointed by the Select Board (3). Planning Board, Conservation Commission, Recreation Committee, Housing Authority, Housing Partnership and Historical Commission. COMPETITIVE BIDDING PROCESS - The process following State law requiring that for purchases of $50,000 or more a Town must advertise, solicit and publicly open sealed bids from prospective vendors. After a review period, the Town Manager then awards a contract to the successful bidder. CONTINUING BALANCE ACCOUNTS - At the end of a fiscal year, any unexpended balance in a continuing balance account carries forward to the next year as a type of reserve against future liabilities related to the account. Massachusetts General Laws provides for a number of continuing balance accounts including those for: workers compensation claims, property and liability uninsured losses, and unemployment compensation claims. A continuing balance account is also typically used to fund compensated absence liabilities, facility repair accounts and equipment replacement accounts. DEBT EXCLUSION - The amount of taxes assessed in excess of the Proposition 21/2 levy limit for the payment of debt service costs, subject to a popular referendum. Two-thirds of the Select Board and a majority of citizens voting must approve the exclusion. These funds are raised to retire the debt service for the project. They are not added to the tax levy limit for the following fiscal year. DEBT SERVICE - Payment of interest and principal on an obligation resulting from the issuance of bonds. DEPARTMENT - A division of the Town that has overall management responsibility for an operation or group of related operations within a functional area. DEPRECIATION - 1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, and inadequacy of obsolescence. 2) That portion of the cost of a capital asset that is charged as an expense during a particular period. Depreciation is based on historic costs, not replacement value. ELEMENT - The smallest unit of budgetary accountability, which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the Town is responsible. ENCUMBRANCE - To encumber funds means to set aside or commit funds for a future expenditure. Encumbrances include obligations in the form of purchase orders, contracts or salary commitments, which are chargeable to an appropriation and for which a part of the appropriation is reserved. ENTERPRISE FUND - An account supported by user fees for a specific service that the Town operates as a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds do not depend on taxes for operating revenue as user fee revenue and expenses are balanced over the long run. Budgeting for all Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP) basis. EXPENDITURE - Decrease in net financial resources for the purpose of acquiring and providing goods and services. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 D-3 EXPENSES - Outflows or other using up of assets or incurring of liabilities during a period from delivering or producing goods, rendering services or carrying out other activities that constitute the entity's ongoing major or central operations. Expenses consist of the following objects of expenditure: Utilities, Supplies and Materials, Contractual Services, and Equipment. FINES & FORFEITURES - Revenue collected from court fines, penalty charges for overdue taxes along with non-criminal fines are included in this category. FREE CASH - see Budgetary Fund Balance. FUND BALANCE - The excess of assets over liabilities. FUNDING SOURCE - The specifically identified funds allocated to meet budget requirements/ expenses. GENERAL FUND - Revenues derived from the tax levy, state aid, local receipts and available funds are considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and Special Revenue Funds. GFOA - Government Finance Officers Association of the United States and Canada. The GFOA is a professional organization of governmental finance officers. GRANT - A contribution by one government unit or outside agency to another governmental unit. The contribution is usually made for a specific purpose but is sometimes for general purposes. INVESTMENT INCOME - The Town earns interest on cash held in savings accounts and invested in short-term securities. The investment goal is to ensure that all funds are invested in short-term, risk- averse investments. The Treasurer is very restricted as to the instruments in which investments can be made. The amount of investment income is a function of the amount of funds invested and the interest rate. LIABILITY - Debt or other legal obligation which must be paid, renewed or refunded at some future date, but does not include encumbrances. LOCAL RECEIPTS - A category of revenue sources including municipal and school department charges for services, investment income, fines and forfeitures, building permits and excise taxes. These revenues are not considered part of the Proposition 21/2 Tax Levy. MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) - A program of the Commonwealth of Massachusetts for the purpose of assisting municipalities in the reconstruction and renewal of its public schools. MODIFIED ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue when it is actually received and recognizes expenditures when a commitment is made. In Massachusetts, cities and towns must use this basis for accounting for the general government. MOTOR VEHICLE EXCISE - All Massachusetts vehicle owners who have their vehicle(s) registered in the State of Massachusetts pay an annual motor vehicle excise tax to the city or town in which they reside. The Registry of Motor Vehicles creates a listing of all vehicles registered in Lexington and the book value assigned to each vehicle. The Town uses this information to bill all owners an annual tax equal to 21/2 percent or $25 for each $1,000 of the vehicle's value. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 D-4 MWRA - Massachusetts Water Resources Authority, from which the Town purchases water at a wholesale rate in the form of annual assessments to the Water and Wastewater (Sewer) departments. OPEB - Other Post-Employment Benefits refer to the Town's fiscal obligation to provide health, dental and life insurance benefits to qualified retirees. Over the next 30 years, the Town's OPEB liability is approximately $150 million. In FY2009, the Town began funding an OPEB Trust Fund for the purpose of reducing the liability. (See page C-3 for the current balance in the Fund.) OPERATING BUDGET - The portion of the budget that pertains to daily operations, which provides basic services for the fiscal year. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them. OPERATING EXPENDITURE - An ongoing or recurring cost of performing a function or providing a service. Operating expenditures include personal services, supplies and materials, utilities, contractual services, minor equipment, and debt service. OPERATING OVERRIDE - An action taken by the voters of the town to exceed the limit placed on tax revenue growth by the State tax limitation law known as Proposition 21/2. The tax levy limit can be exceeded only if a majority of residents voting approve an override. This sum is then added to the base levy for the next fiscal year and becomes a permanent addition to the tax levy limit. OTHER EXCISE (Hotel/Motel, Meals and Jet Fuel) - Lexington hotels and motels charge an 11.7% room tax to guests, which includes a 6% local option. Lexington restaurants collect a 7.0% sales tax, which includes a 0.75% local option. A portion of the jet fuel tax collected at Hanscom airport is distributed to Lexington. These revenues are collected by the Department of Revenue and distributed to the Town of Lexington on a quarterly basis. (See page II-4 of the Revenue Section). OTHER FEES AND CHARGES - Revenue is received from fees or charges by the Building &Zoning, and Planning Departments, and the Department of Public Works. Also included in this category are collections from ambulance fees, municipal liens, and building rentals. OVERLAY - The amount reserved for funding property tax abatements and exemptions granted by the Board of Assessors. PARKING FUND - Revenue from electric vehicle (EV) charging stations, town parking meters, pay-by- phone, and parking permits are deposited into the Parking Fund. This fund helps offset the costs of Police Department personal services and parking meter expenses, and Department of Public Works expenses directly related to parking lot maintenance and EV charging station maintenance and operations. PERSONAL SERVICES - A line on the program, subprogram and element sheets which refers to the total of the following objects of expenditure: Wages, Overtime, and Other Compensation. PROGRAM - A group of related activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 D-5 PROPOSITION 21/2 - A tax limitation measure passed by Massachusetts voters in 1980 which limits the growth of the total property tax levy to 2.5% per year. In other words, the total revenue allowed to be raised through real estate and personal property taxes cannot increase by more than 2.5% from one fiscal year to the next. New construction values are in addition to this limit. Two provisions within Proposition 21/2 allow the citizens of a community by popular vote to authorize the Town to raise taxes above the tax levy limit: an operating override or a debt exclusion. (See page xxiii of the Town Manager's Report for an Override History.) RECREATION FEES - Users of Town recreational facilities and teams participating in Town sponsored sports pay fees for these services. Revenue collected from these fees covers the costs of maintaining facilities, providing coaches and referees, and recreation program management, as well as some Recreation related capital improvements. These recreation programs are managed through a Recreation Enterprise Fund. RESERVE FUND - An amount set aside annually within the budget of a city or town to provide a funding source for "extraordinary and unforeseen" expenditures. In a town, the Finance (or Appropriation) Committee can authorize transfers from this fund. (See page C-4 for the a history of the funding and use of Lexington's Reserve Fund.) RETAINED EARNINGS - The equity account reflecting the accumulated earnings of the enterprise funds. REVENUE - Budgetary resources. The various revenues the Town receives are listed in the Revenue Summary in the Budget Overview section. (See page II-4.) SCHOOL REVENUE - Revenue received by Lexington Public Schools from athletic fees, as well as applicable bus transportation fees. SENIOR MANAGEMENT TEAM - A group of top managers including department heads from ten departments and the Town Manager's Office. SEWER&WATER CHARGES - The Town operates Water and Sewer Enterprise Funds to manage these municipal operations. Users of sewer and water services provided by the Town pay charges depending upon metered usage. Revenue received from charges for sewer and water services is used to fully support the costs of utility operations, such as Massachusetts Water Resources Authority (MWRA) assessments, debt service obligations, personal service costs, and capital projects. Charges for services are based on a three-tier block rate structure corresponding to usage. Charges rise as usage increases. The Town pays the MWRA assessments to supply water and dispose of Town sewage. SPECIAL REVENUE FUND - A group of accounts that are funded by revenues from other sources such as the Parking, Cemetery, and Public Education Government (PEG) Access Funds. STABILIZATION FUND - Massachusetts General Law Ch.40, Sec. 5B, allows a municipality to appropriate in any year an amount not exceeding ten percent of the amount raised in the preceding fiscal year; the aggregate amount in the fund shall not exceed ten percent of the equalized valuation of the municipality. The treasurer shall be custodian of the fund and may invest the proceeds legally; any interest earned shall remain with the fund. Money from the Stabilization Fund may be appropriated for any lawful purpose by a two-thirds vote of Town Meeting. In addition to the General Stabilization Fund, the town has stabilization funds for specific purposes, including the Transportation Demand Management Fund, Traffic Mitigation Fund, Special Education Stabilization Fund, and the Capital Stabilization Fund. (See page C-3 for the current balances in the Town's Stabilization Funds.) FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 D-6 TAX LEVY - The total amount to be raised through real estate and personal property taxes. Lexington property owners pay taxes to the Town based on the assessed value of their real and/or personal property. Each year the Select Board conducts a tax classification hearing to determine a tax rate. The Town Assessor makes adjustments to real estate values in order to properly reflect fair market value. In addition to real estate, businesses may also pay a personal property tax (set at the commercial rate) based on the value of their professional equipment, furniture and fixtures. The amount of taxes a property owner pays is determined by multiplying the applicable tax rate by the valuation. For example, if the tax rate is $13 and a property's assessed value is $1,000,,000, the property owner will pay $13 times 1,000 ($1,000,,000/1,,000),, or $13,,000. Tax levy revenues are the largest source of funding for the Town. TAX LEVY LIMIT - The maximum amount that can be raised by a municipality within Proposition 21/2. TAX RATE - The amount of tax levied for each $1,000 of assessed valuation. TRANSPORTATION NETWORK COMPANY (TNQ SPECIAL REVENUE FUND -A 2018 state law began regulating Transportation Network Companies (TNCs - e.g., Uber and Lyft). Part of that law established a surcharge of $0.40 per ride, of which $0.20 is returned to the community where the ride originated. Those funds are distributed by the state each year, and must be appropriated by Town Meeting for projects that offset the impact of the TNCs. USER FEES - Fees paid for direct receipt of a public service by the user or beneficiary of the service. FY2023 Town Manager's Preliminary Recommended Budget& Financing Plan January 10, 2022 D-7 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2022 Annual Town Meeting PRESENTER: ITEM Bob Cunha Chair of Retirement NUMBER: Board; Pam Baker, Citizen Petitioner; Mary de Alderete, Town Clerk I.4 SUMMARY: Bob Cunha, Chair of the Retirement Board, will be in attendance at the meeting to present an article for 2022 Annual Town Meeting on behalf of the Retirement Board:Adjust Retirement COLA Base for Retirees. Pam Baker will be in attendance at the meeting to present her citizen article for 2022 Annual Town Meeting: Humane Pet Store Bylaw. Mary de Alderete, Town Clerk, will be in attendance at the meeting to present an article for 2022 Annual Town Meeting:Accept Massachusetts General Law Chapter 41 Section 110A. Kelly Axtell, Deputy Town Manager, will review the 2022 Annual Town Meeting Draft Warrant. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 7:55pm ATTACHMENTS: Description Type D (....'01 A bas ticrease draft motion. I n.,-](Llp Material D I I'Lin-une Pet,Store;prc.�,�senlation I Presentation D l"ILI-Aliane Pet Store draft,un(..)tion Ba.ckL].r.)Material D M("31 Accep-tance(I'Slatunlay hou.rs) 1"res cni.1,--ition .1.1 S U 1.1ackup U11.2teri al. D MI.(i....Acccptarwe(Saturday hou.r)& ft nmtion. D S'"INII 2022-1.arid.AINII.2022 d.raft fistin.j...,;of article Ikickt.q.')Nll.ateri.al. D 2022 1 and XIFUII 20)2 DRA...]:::,""]�.'w,clir.r..,Cilii.t 13ackup VII.aterizil. ................. mw .................... 0 mom ..................... ............. ..."I'll................ ".............../,"'I'll"I'll //—......... .......... .................. .......... ............. ............ ....................... ----------/ .......... ......... O .............. 0/00/0000/0 ............Z.......... ............. ................ "I"I'llpill wow-// ........... O iiiii ............. ................ .................... o00/0 .................. NOW// INOW/w// ........... ........... ........... ......................... 41 ..................... ............. O Aj,IIII ............ 00/0-0// ............. .............. Fm ........................ .......... ///,/,/,/,/............. ............ N W v/ W^, O cn Q p Ucn +� 0 E O�-o a� 0 s o0 o E > 0 < 0 U u � a .j E 4-j 0 0 CL 0 u -0 (A L� >% 0 > > 0. V) -�-j E 4-j ca Ln w w U c� 0 o � v � mbA N ro p � %%low � Q ^ to J L O u 4-j � ti1 � N E t v Q� C can U •Ln 4—j E � vz E =3 cn >% u a tv 0 =3 < ro (3) 0 (3) � U a O � � N �U Q •� L +-+ 'V1 J O a � .J N Q. }, ate+ o V) 0� (3) 4-J > V o U � a) (U � m E 0 0 � Q O 0 0 Q oo � N o Nqj)- u **ftm0000 0 NOI**ON cr r1r) qt 0 qj)- Vl- %ft=0000 O4-j C: If)- cn E u ;:I- 0 =3 E cr E < (.0 (a (1) m �0 x ca � � c C: - c 0 0 0 ow o V) < 00*4 cn O � � 0 -V)- 4-J > > u 4-J 0 1 � � W oC u N m 0 0 0� 0 Ln � o cl') � ra >' Lr) 0 4-j E r-i d 000 N a� v v � to w a i 0 m � 4J 3 al � v a a ro Co O '^ U v0 O t]A � ol ra X � J � O O 0 0 Q a� � o � Q J E O � u cn m p v %Ooft=00000 ru 4=J Q) < E1 Ln 0 Q (0 u N pcc u N > Q) 0 Q) (1) cu N Q Q +� c� t E O Q 0 r-I hA vO O UQ) cc L4F) C:) m M (1) 4—j o L. 3 0 3C: �(.0 >(3) qz:lm 4-j � rmi-v). -o (1) m (1) Q) 0 4-J 0 0 U U Fz, U < 4-J (3) 0 E � u ou O w O � o 'L 4-j r--i >= ri N .� N L 0 0 m R::l Q w o E 014 ow O (3) � Lr) U v) -cn- � � ru 00 0 �cn. � � o 0 < 00 Qo Q) r"64 0 E 0 0 Lr) N u o � o(1) � �o ro u ro C: x u 4-j f6 4-j o ro 4--) < V) V) J Q (1) � ca Q 0 U O E u � 0 > 0 w 0 00 0 0 Sal «r li 0 L 1 1� urarararaa� ,,,;j�„ M N «f l 1 L �J�a�lllu„� �Uu�, »�»„ o N • a1 111J�Uli�ii«�»,,,, lllllllll�� � . lll� ON ����rp1111���iiuu�� �llrrrrllt;; Ir m o v N � 0 0 a0/lllllll�l � � � viiiii �Wi ylll �I� � O O N • O � «IIIIIIIIII1111r �Jllll/!W 4t, iiiii�������� O 00 M O'l 0 Vu N 00 (� �* ,, ......... 4-1 .- 4� 77- riiiiiii •iii///%//// 1w y/loymm"M rriiiii////////////////////////////////////////// ON U y 4 V) I0111111110, .. vo� .............. 4� a 11) s N M a1 r*,-% «fllllllllll «fllllllllll iiiiiiirri puuuuuuum JIhMy w. l' ly UUUI,lluuum T . „ [' TLn mop 4-1 O O O O a ... �"r O 0 O O O O O O O O O O �� U 1 1 1 Ln r44 rc;Ifff 0 0 Puuumuum M Ln Ln «(I IIUf �'/�fffffffffffff INN JQ1luuuwiV ; 0 .� ,Illllllilllllllllllllllll rJ1J IIII" l ilUv r � � 4-1 rr 1 � ir (IIII rr0uuwl �i���o« O O O 4—' ............ W O O O M Ln O O W N M ;. �- � v cn 0 4=J bz cu N O O =3 �0 U � � Q) (1) c (1) (A C: E 0 Q) V) a) CO M u +J o 4mJ (*Mo 0 0 CD 6� > 0) 644 Q O ,i CY) 4=J uE cu W (1) � L Q� 0 0 L. c 4--J r) 0 u (jr)Q) V) u 0 Q) 0 Qr) c� 4—j con 0 aJ f� � cn O >Ln (NO (1) (L) 6� — QN cn � > L. � con � U (L) + u W U m v�i � u d can w O .� 0 w E 4-j ca — 0 N -�-j >Ln w O U � >Q. � N Un Ln 0 Q X ca ca Ln Ln V) > �o r-I i 0 0 4--1 � Ul SOOOO 0 C: O � N 4-j w 0 0 > > 0 o (,%.o 4-j > ro 0 00 >Z 0 Ln E > -0 0 a M � can � 4-J 4-1 4-j 0 4. U 0 (1) > cn C;- r-I w Q � � U c-I .� N � +-+ jjl................ (n 4-a _0 c c 0 ol Vill Q _0 64% >N 0 CO 0 co 0 TOO 4-0 E 0 tt= cn 0 =3 - cn cn cn F— F— LM E E E E r- C) C C: CL 0 -5 C: cn(1)E ` cn C:L .(D 't -0 - I%t .— c ca 0 0 0 0 a) a) 0 m a U) (0 U) E Z 0 Eloom C: 0 co 4-4 .- 0 -55, E ca c o > x CO -r a)' 2 > m 0 0 0 L L Q1 � VI S � v •� UA co � _ OlLn Ln r*4 w 2� o NW N L � L � VI C6 co Q� a-.+ � Q =s r*4 U Lr)c-I � � �=$ 4-1 CN-8 C6 � � � In `� N � a--+ N � � � N fB � L1 NO a � N (1) m . u J0 (B i Q V � � ro o 4--J 0 u � E V) N C (O •L L l� -�-j � O 0 0 p N 4-j E E fB .� N N w Mimi iJ} w 00 � m (on 0 0 E 0 4-A 0 N � LrLn MONOMER j O Ln 0 a U Q � � C: U s o o ou 0 b.0 4-j 4-j U G� c MONOMER < ci E -0 0 U � 4-j +-j E c�A cn v0 � O 0 > X Ln (1) (.0 ro 0, 4-j u 4-j ro 0 0 1 C: c6 u., Ln 4-j E V) C) 0 � Q cn 0 < 4-j 0 0 4-j 0 u O O N i � (� 0 � ca � O � � � N N Town of Lexington Motion 2022 Annual Town ARTICLE ADJUST RETIREMENT COLA BASE FOR RETIREEES MOTION: That the base amount upon which cost of living adjustments are calculated for retirees be raised from $14,000 to $15,000 as authorized by M.G.L. Chapter 32, Section 1030). (date) 1 Town of Lexington Motion 2022 Annual Town 2 � c� N m N 0 O � N 7 � Q 1 • r r r �ir r "EM �o I / r i/ri 1 r /o riiiirri r r r /r r, r r>r,r r rim / 1 l 1, f�rr l � r _ rr / r r i r r�rr� f / r �r ,fr rr„r r , r r r / r r r I i r r C: O C) x U) 0 � J � Vj 0 U) (D O U N p � N 0 j � 0) CN (Dco 0 co C: Ci) U � LM >1 Q ima 0 U, (a a) Cf) Q O co Co �U) E E a � � O OC: C: � O LM am N m vi c Q o � CL E (3) O � N N C "-M-a CL (n -0 0 cn cn LM 4-a 0 co U) Lim=m I M U) 0 (1) cf) 1 CD =3 U �"� L o •C L.L � O j � Q I.i MEMEMEM MEMEMEM r r /`/ 11����Jr�YJirm �✓r�JJ�df �`y,'6 r� ���,�j�/�f��I��/�� f .yr o��YDD�('��l N��o �i��l r ��,... J� p //rfI I�i ray r r'>"1� !��01�✓�f ai { r i � fri / r/Il i V r i /���j/�j�/�%/� � { �', :✓i rill ���� l�i�r�i yd %O%a /i hr r J V i ,r i r I f/ J I/ � ar�ra Yuri rrri 1 ri rrvrYrrr i rrn a r/i/urri r 1 J 1 r)�1 4 nl r� 1 ri / li, L (10 C/) 0 O(D C/) L � o c a N 0 N C Q C � N C/) C/)0 0 C m C: >% A-0 ♦+ C) 0 c m 4-0 �o 0 E 0 cn m E >11 =3 C: cn Co C: A--j C/) C: 0 M"'* C: E > YI l � a p a R coz CL CL am /I,ri /�,� IonIna IU /f CL I, J � 4A cz cz 4— i ii, t / Soo o / 0"1, IIYl�hll�y° 03 N ��f/ /f�% aw �AllM ; / �'�uwa VW rv ,b "' ,VI�'�,/ p 011 Old R xp ✓�+, �' �v''� Po 4�re Ir,a Wuuu°�°yy ff�WV wo, YII Vf lii� �V 4 m �rl I I / I u I� f OD 01 m CID i LWI a03 cc l uIN� P rGJ LUL a rl I� �rj�oir 'Vol, how I �,. !1 IIff "i"wr co CIO EE LWI /j///%/ k� yid ";��„%�'' ��� ^fit//., ��@,,,, ,9 r�"IV y � �; /i�a/f f�7. ./ /�////�/i N,,, �, / I��i.'� (��%/... 1 j ii//j� 1NV �//'�/ ��p,��/. I�/�'� � I��G� '. W Iy,�,///1"7 �✓w r,/!'d l�J � � �I i '�I �/j%%%/ °'pr�i!U ��Jj I V,w%'i�� �� r✓"� �� � 1 � � L Q� co N >*, Q) 0 E E cn � V >4% cm Lcn i0t � � •C/)0 CL N E � O(D M� a 0 10 0 CL =a +r cn — LM cn � V V O E wima 0 � � 0 (1) C • I r r u p�� �1r7 w,,✓�1 )fah r Its , J �mc�V i u�no 5",„'l y J y 1g a J14, u/my,' r,i. �J Vr/ Jy/rU//rf�J� ➢ °i;�ry r YOOJ�r Prt)�'�/� • r�rw / �'j/JCv f r r i v' Vvr�Jjr1/ ,fJ%r� . r 40, G%(... f` �rJ��J��I�Y,6�r ��f !ll f�iy rf,' a Y ply'•--'< <"i g r i i'Jy I/r {Y 1!!H�g ig,, 1 r! ����r�fil'� «r� / �- ���i�i�✓-,,. im r 1�� % aJ ', i K�t liv tii-� rJ�>'//� �g �,,, r✓'/r��l f FO �� _ �nry�'���/1�Uii�"U/;�fr�i� p�/�� Fi�J, JOi�f J J F r rff✓f 1 J; /;l ��y( /ll i /5 1 • • • • • Town of Lexington Motion 2022 Annual Town Meeting ARTICLE HUMANE PET STORE BYLAW(Citizen Petition) MOTION: That the Town amend the Code of Lexington, Chapter 9, Animals as follows: Section I. The Town of Lexington, Code Chapter 9, is hereby amended by inserting after Section 9-6 the following new bylaw: A. Definitions. "Pet shop"means a brick-and-mortar retail establishment where animals are sold or offered for sale as pet animals and that is licensed pursuant to M.G.L. c. 129 § 39A. A person who only sells or otherwise transfers the offspring of animals the person has bred on their residential premises shall not be considered a"pet shop" for purposes of this section. "Sell"means to exchange for consideration, adopt out, barter, auction, trade, lease, or otherwise transfer animals. "Offer for sale"means to advertise or otherwise proffer a dog, cat, or rabbit for acceptance by another person. "Public animal control agency or shelter"means a facility operated by any locality, for the purpose of impounding seized, stray, homeless, abandoned, unwanted, or surrendered animals, or a facility operated for the same purposes under a written contract with the Town or any other locality. "Animal rescue organization"means a not-for-profit organization that has tax-exempt status under Section 501(c)(3) of the United States Internal Revenue Code; that is registered with the Massachusetts Department of Agricultural Resources, if required; and whose mission and practice is, in whole or in significant part, the rescue and placement of dogs or cats into permanent homes. The term"animal rescue organization" does not include any person or entity that breeds animals or obtains animals in exchange for payment or compensation from a person that breeds or brokers animals. "Person"means an individual, corporation,partnership, association, or any other entity. "Dog"means any member of the species Canis familiaris. "Cat"means any member of the species Felis catus. "Rabbit"means any member of the species Oryctolagus cuniculus domesticus. B. Sale of dogs, cats, or rabbits by pet shops prohibited. 1 Town of Lexington Motion 2022 Annual Town Meeting (1) It shall be unlawful for a pet shop to sell or offer for sale a dog, cat, or rabbit. (2)A pet shop may provide space for the display of dogs, cats, or rabbits available for adoption by a public animal control agency or shelter or an animal rescue organization so long as the pet shop receives no part of any fees associated with the display or adoption of the animals and maintains no ownership interest in any of the animals displayed or made available for adoption. C. Penalties. (1) Any pet shop that makes a sale or offer for sale of a dog, cat, or rabbit in violation of subsection B(1) shall be fined $300. Each unlawful sale or offer for sale shall constitute a separate violation. (2) In addition to any other remedy provided by law, this Chapter may be enforced by police officers and animal control officers through any means available in law or equity, including but not limited to noncriminal disposition in accordance with G.L. c. 40, § 21D. D. Construction with Other Statutes. Nothing in this bylaw maybe construed to alter or amend any legal obligations applicable to pet shops, or any other entities,under state law or regulation. E. Severability. The invalidity of any section or provision of this bylaw does not invalidate any other section or provision of it. Section II. The provisions of this section shall be effective upon satisfaction of the requirements for Attorney General approval and for posting or publication provided in M.G.L. c. 40 § 32. (date) 2 c6 U) O moctj � Co '0 0 c � J � (D o 04 (D N N V � CL rA o � a Co M Qum c�a Q E � uj Town of Lexington Motion 2022 Annual Town Meeting ARTICLE 29 ACCEPT MASSACHUSETTS GENERAL LAW CHAPTER 41 SECTION 110A MOTION: That the Town accept Massachusetts General Laws Chapter 41, Section 110(a),which authorizes the Town to consider the closing of any office on any Saturday to the same extent as if such Saturday were a legal holiday. (date) 1 March 28, 2022 Special Town Meeting 2022-1 A. Town reports B. Appropriate for 1575 Massachusetts Ave/Police Station Annual Town Meeting 2022 A. Election B. Election Deputy Moderator/Town Reports C. Cary lecture Financial Articles D. FY 23 Operating Budget E. FY 23 Enterprise Budgets F. Senior Services Tax work off Program G. Climate Action Plan H. Appropriate Comprehensive plan implementation I. Establish/Continue Revolving Funds J. FY 23 CPC Budget/Projects K. Recreation Capital L. Municipal Capital M. Water system improvements N. Wastewater improvements O. School Capital Projects/equipment P. Public Facilities capital Q. Post-Employment Insurance liability R. Rescind prior borrowing S. Establish/Dissolve/Appropriate To/From Stabilization T. Appropriate for Prior year unpaid bills U. Amend FY22 Operating, Enterprise, CPA budgets V. Authorized Capital improvements W. Appropriate from Debt Stabilization X. Adjust Retirement COLA Base for Retirees (Retirement Board) Y. Appropriate for Worthen Rd Recreation and Education District Land Use Concept Plan (Citizen petition) Z. Appropriate for Nexus Studies (Citizen petition) 1/5/2022 1 General Articles AA. Zero waste Resolution (Citizen petition) BB. Human Pet Store Bylaw (Citizen petition) CC. Accept MGL Chapter 41 Section 110A DD.Amend Special Act- Planning Board and Town Meeting(Planning board) EE. Amend General bylaws-Reporting, disclosing, and Assessing the Energy and Water Use of Large buildings (Sustainable Lexington) FF. Amend bylaw(Select Board to accept trail and fire access easement on behalf of the Town) Zoning Articles GG.Amend Zoning bylaw-Open Space Residential Developments (Planning Board) HH.Amend Zoning bylaw and map-Mixed use development and multi-family housing(Planning board) II. Amend Zoning bylaw-Technical Corrections Article 13 of 2019 STM (Planning board) JJ. Amend Zoning bylaw and zoning map- 128 Spring Street (Owner petition) KK. Amend Zoning bylaw and zoning map-475 Bedford Street(Owner petition) LL. Sustainable Residential Incentives (Citizen petition) 1/5/2022 2 WARRANT 2022 ANNUAL TOWN MEETING SPECIAL TOWN MEETING 2022-1 Detailed information on these Town Meeting Warrant Articles and other updated information can be found at https://www.lexingtonma.gov/town-meeting TABLE OF CONTENTS SELECT BOARD MESSAGE ...... 3 CONSTABLES LETTER..... .. .. . ...... .. 4 WARRANT FOR SPECIAL TOWN MEETING 2022-1 ARTICLE 1 REPORTS OF TOWN BOARDS OFFICERS AND COMMITTEES 4 APPROPRIATE FOR 1575 MASSACHUSETTS AVENUE/POLICE STATION ARTICLE 2 REPLACEMENT;, ....,,.. .......,,., ..... . 4 WARRANT FOR ANNUAL TOWN MEETING .. . ...... ....... .. ARTICLE 1 NOTICE OF ELECTION .. .....,... , ,,„, 6 ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES 7 ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES 7 FINANCIAL ARTICLES,,, ,, ,-, 8 ARTICLE 4 APPROPRIATE FY2023 OPERATING BUDGET .. .... 8 ARTICLE 5 APPROPRIATE FY2023 ENTERPRISE,FUNDS BUDGETS--- ARTICLE 6 APPROPRIATE FOR SENIOR SERVICES PROGRAM, .. .. 9 ARTICLE 7 CLIMATE ACTION PLAN ......... ........ ........ 9 ARTICLE 8 APPROPRIATE FOR COMPREHENSIVE PLAN IMPLEMENTATION 9 ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS 9 ARTICLE 10 APPROPRIATE THE FY2023 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS ........... 10 ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS:.:.:.: ...... 11 ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT 11 ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS 12 ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS,. 12 ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT--...... 13 ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS .... ....,, 13 ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND .. 14 ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS______ 14 ARTICLE 19 ESTABLISH,AMEND,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS _ _ _ 14 ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS 14 ARTICLE 21 AMEND FY2022 OPERATING,ENTERPRISE AND CPA BUDGETS _, 15 ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS ,_ 15 ARTICLE 23 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND__ 15 ARTICLE 24 ADJUST RETIREMENT COLA BASE FOR RETIREES _ _ 15 APPROPRIATE FOR WORTHEN ROAD RECREATION AND EDUCATION DISTRICT ARTICLE 25 LAND USE CONCEPT PLAN(Citizen Petition) _,,,... _ 16 ARTICLE 26 APPROPRIATE FOR NEXUS STUDIES(Citizen Petition) _ _.. 16 GENERAL ARTICLES 16 ARTICLE 27 ZERO WASTE RESOLUTION(Citizen Petition) __ 16 ARTICLE 28 HUMANE PET STORE BYLAW(Citizen Petition)........ _ 16 ARTICLE 29 ACCEPT MASSACHUSETTS GENERAL LAW CHAPTER 41 SECTION 110A 17 ARTICLE 30 AMEND SPECIAL ACT-PLANNING BOARD AND TOWN MEETING_______ 17 AMEND GENERAL BYLAWS-REPORTING,DISCLOSING,AND ASSESSING THE ARTICLE 31 ENERGY AND WATER USE OF LARGE BUILDINGS... 17 ARTICLE 32 SELECT BOARD TO ACCEPTEASEMENTS 17 ZONING ARTICLES _ _ _ __ _ 18 ARTICLE 33 AMEND ZONING BYLAW-OPEN SPACE RESIDENTIAL DEVELOPMENTS 18 AMEND ZONING BYLAW AND AND ZONING MAP-MIXED-USE DEVELOPMENTS ARTICLE 34 AND MULTI-FAMILY HOUSING _ 18 ARTICLE 35 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS. 18 ARTICLE 36 AMEND ZONING BYLAW AND ZONING MAP- 128 SPRING STREET(Owner 19 Petition) ARTICLE 37 AMEND ZONING BYLAW AND ZONING MAP-475 BEDFORD STREET(Owner 19 ARTICLE 38 AMEND ZONING BYLAW- SUSTAINABLE RESIDENTIAL INCENTIVES (Citizen Petition) ... 19 TOWN FINANCE TERMINOLOGY(inside back cover) Town of Lexington,Massachusetts Select Board JILL I.HAI, CHAIR DOUGLAS M. LUCENTE JOSEPH N. PATO SUZANNE E. BARRY TEL: (781) 698-4580 MARK D. SANDEEN FAX: (781) 863-9468 January 24, 2022 To the Residents of Lexington: This warrant document provides notification of the 2022 Annual Town Meeting and Special Town Meeting 2022-1 and advises residents of the various issues being considered at the meetings. Only Articles listed in this warrant may be discussed. The purpose of the Warrant is to inform citizens of the issues to be discussed and does not provide for detailed information about the Articles. Articles for the Annual Town Meeting are grouped in three categories: Financial, General and Zoning. Descriptions are provided in an attempt to make the Warrant useful and understandable. The most important votes that take place at the Annual Town Meeting are related to the budget. We urge citizens to read the budget, understand it, and help us find a way to foster excellence within the community. The Town website, htlp://www.lexingtonma.I gov/town-meeting, includes the most recent version of the FY2023 Budget and other financial Articles as well as other relevant information for each Article. Between now and Town Meeting there will be multiple meetings to develop a comprehensive recommended budget for fiscal year 2023. That budget will be delivered to all Town Meeting Members prior to the consideration of any financial articles by Town Meeting. SELECT BOARD Jill 1. Hai, Chair Douglas M. Lucente Joseph N.Pato Suzanne E. Barry Mark D. Sandeen 3 TOWN OF LEXINGTON WARRANT SPECIAL TOWN MEETING 2022-1 Commonwealth of Massachusetts Middlesex, ss. To either of the Constables of the Town of Lexington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of Lexington qualified to vote in elections to meet in their respective voting places in said Town, you are directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet on Monday, the twenty-eighth day of March 2022 at 7:30pm, at which time and place the following articles in this Warrant are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. ARTICLE 1 REPORTS OF TOWN BOARDS,OFFICERS AND COMMITTEES To receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto. (Inserted by the Select Boa Ird) DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers,or committees. ARTICLE 2 APPROPRIATE FOR 1575 MASSACHUSETTS AVENUE/ POLICE STATION REPLACEMENT To see if the Town will vote to raise and appropriate a sum of money for the design and construction of a new Police Headquarters, located at 1575 Massachusetts avenue, including the payment of costs of demolition, architectural and engineering services, original equipment, furnishings, landscaping,paving and other site and traffic improvements incidental or related to such construction; determine whether the money shall be provided by the tax levy,by transfer from available funds,by borrowing or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: The funds requested by this Article will used be for the design and construction, furnishing and equipping of a new Police Headquarters and related site work. A debt exclusion vote will be held after Special Town Meeting 2022-1 closes. 4 And you are directed to serve this warrant not less than 14 days before the time of said meeting as provided in the Bylaws of the Town. Hereof fail not, and make due return on this warrant, with your doings thereon, to the Town Clerk, on or before the time of said meeting. You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial Building, 1605 Massachusetts Avenue, in said Town, on Monday,the twenty-eighth day of March 2022 at 7:30 p.m., at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. Given under our hands at Lexington this 24th day of January 2022. Jill I. Hai, Chair Select Board Joseph N.Pato Suzanne E. Barry of Douglas M. Lucente Mark D. Sandeen Lexington A true copy,Attest: Constable of Lexington 5 TOWN OF LEXINGTON WARRANT ANNUAL TOWN MEETING 2022 Commonwealth of Massachusetts Middlesex, ss. To either of the Constables of the Town of Lexington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of Lexington qualified to vote in elections to meet in their respective voting places in said Town. PRECINCT ONE SCHOOL ADMINISTRATION BUILDING PRECINCT TWO BOWMAN SCHOOL PRECINCT THREE LEXINGTON COMMUNITY CENTER PRECINCT FOUR CARY MEMORIAL BUILDING PRECINCT FIVE SCHOOL ADMINISTRATION BUILDING PRECINCT SIX CARY MEMORIAL BUILDING PRECINCT SEVEN KEILTY HALL, ST.BRIGIW S CHURCH PRECINCT EIGHT SAMUEL HADLEY PUBLIC SERVICES BUILDING PRECINCT NINE KEILTY HALL, ST.BRIGID'S CHURCH On Monday,the seventh day of March 2022 from 7:00am to 8:00pm,then and there to act on Article 1 of the following Warrant; In addition, you are also directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet on Monday,the twenty-eighth day of March 2022 at 7:30pm,at which time and place the remaining articles in this Warrant are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. ARTICLE 1 NOTICE OF ELECTION Two Select Board members for a term of three years; One Moderator for a term of one year; Two School Committee members; for a term of three years; One Planning Board member; for a term of three years; One Lexington Housing Authority member; for a term of five years. Eight Town Meeting Members in Precinct One, the seven receiving the highest number of votes to serve for terms of three years;the one receiving the next highest number of votes to fill an unexpired term for a seat ending in 2023; Seven Town Meeting Members in Precinct Two, the seven receiving the highest number of votes to serve for terms of three years; Eight Town Meeting Members in Precinct Three,the seven receiving the highest number of votes to serve for terms of three years;the one receiving the next highest number of votes to fill an unexpired term for a seat ending in 2023; 6 Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Five, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Six, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Seven, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Eight,the seven receiving the highest number of votes to serve for terms of three years; Ten Town Meeting Members in Precinct Nine,the seven receiving the highest number of votes to serve for terms of three years;the three receiving the next highest number of votes to fill unexpired terms for seats ending in 2023; and The following Question 1,pursuant to Section 8 of Chapter 215 of the Acts of 1929: Shall the town vote to approve the action of the representative town meeting whereby it was voted to amend Chapter 80 of the Code of Lexington, limiting the use of outdoor landscape maintenance equipment to specified days and hours and further to impose restrictions and eventual prohibitions on the use of gas powered leaf blowers? You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial Building, 1605 Massachusetts Avenue, in said Town, on Monday,the twenty-eighth day of March 2022 at 7:30'p.m., at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 21 5 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS,OFFICERS AND COMMITTEES To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator; receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers, or committees. In addition, the Town will consider the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code of the Town of Lexington. ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham and Susanna E. Cary; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary Lecture Series by the Moderator. 7 FINANCIAL ARTICLES ARTICLE 4 APPROPRIATE FY2023 OPERATING BUDGET To see if the Town will vote to make appropriations for expenditures by departments, officers, boards and committees of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy,by transfer from available funds,by transfer from enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: See the most recent version of the FY2023 budget proposals posted at ht lexingtonma.gov/budget. DESCRIPTION: This article requests funds for the FY2023 (July 1, 2022 - June 30, 2023) operating budget. The operating budget includes the school and municipal budgets. The operating budget includes requests for funds to provide prospective salary increases for employees, including salaries to be negotiated through collective bargaining negotiations. The budget also includes certain shared expenses. ARTICLE 5 APPROPRIATE FY2023 ENTERPRISE FUNDS BUDGETS To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater Divisions and the Department of Recreation and Community Programs; determine whether the money shall be provided by the estimated income to be derived in FY2023 from the operations of the related enterprise, by the tax levy, by transfer from available funds, including the retained earnings of the relevant enterprise fund, or by any combination of these methods; or act in,any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Enterprise Fun FY2021 FY2022 FY2023 p d Appropriated Appropriated Requested a) Water Personal Services $834,114 $8651454 $875,670 Expenses $467,078 $5141300 $533,500 Debt Service $965,096 $1,179,794 $1,237,154 MWRA Assessment $806,399 $8,7431912 $91618,303 Total Water Enterprise Fund $10,2729687 $11,303,460 $12,264,627 b) Wastewater Personal Services $315,205 $3891779 $3991848 Expenses $325,634 $454,650 $458,400 Debt Service $1,243,337 $1,464,513 $1,63604 MWRA Assessment $7,922,359 $8,177,213 $8,994,934 Total Water Enterprise Fund $918069535 $1014861155 $1114901066 c) Recreation and Community Programs Personal Services $896,659 $1,342,201 $1,567,753 Expenses $8921248 $1,2471735 $1,571,240 Total Recreation and Community $1,7881907 $2,5891936 $3,138,993 Programs Enterprise Fund DESCRIPTION: Under Massachusetts General Laws Chapter 44, Section 53F1/2, towns may establish Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation to receive related revenue 8 and receipts and pay expenses of such operation. This article provides for the appropriation to and expenditure from three enterprise funds previously established by the Town. The Recreation and Community Programs Fund includes the operations and programs for the Community Center. ARTICLE 6 APPROPRIATE FOR SENIOR SERVICES PROGRAM To see if the Town will vote to appropriate a sum of money for the purpose of conducting a Senior Services Program,to be spent under the direction of the Town Manager;to authorize the Select Board to establish and amend rules and regulations for the conduct of the program, and determine whether the money shall be provided by the tax levy, by transfer from available funds or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $15,000 DESCRIPTION: In FY2007,the Town established a Senior Services Program that provides more flexibility than the State program in assisting low-income seniors and disabled residents in reducing their property tax bills. This article requests funds to continue the program. ARTICLE 7 CLIMATE ACTION PLAN To see if the Town will vote to raise and appropriate a sum of money to plan and conduct outreach to update the Sustainable Action Plan with the Climate Action plan; to determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $55,000 DESCRIPTION: In 2018 the Town published a Getting to Net Zero plan, an important step in the right direction to update and implement our community's goals for reaching sustainable objectives including reduction of emissions laid out in the Sustainable Action Plan. The',budget from that project has a remaining balance which will be re- appropriated. The Climate Action Planning is the next step in putting together the Climate Action plan and will use extensive, inclusive, and creative outreach. ARTICLE 8 APPROPRIATE FOR COMPREHENSIVE PLAN IMPLEMENTATION To see if the Town will vote to appropriate a sum of money for the purpose of implementing the recommendations of the comprehensive plan and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $75,000 DESCRIPTION: This article will support the public process required to advance the comprehensive plan into implementation phase. ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS To see if the Town will vote, pursuant to the Massachusetts General Laws Chapter 44, Section 530/2 and Chapter 110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110 to establish new revolving funds; to determine whether the maximum amounts that may be expended from such new and existing revolving fund accounts in FY2023 shall be the following amounts or any other amounts; or act in any other manner in relation thereto. 9 (Inserted by the Select Board) FUNDS REQUESTED: Program or Purpose for Revolving Funds FY2023 Authorization School Bus Transportation $1,15000 Building Rental Revolving Fund $5 861000 Regional Cache-Hartwell Avenue WOO Lexington Tree Fund $751000 DPW Burial Containers $6000 DPW Compost Operations $7961000 Minuteman Household Hazardous Waste Program $2601000 Senior Services $7500 Residential Engineering Review $571600 Health Programs $451000 Lab Animal Permits $401000 Tourism/Liberty Ride $1041000 Visitors Center $2601000 DESCRIPTION: The amount that may be spent from a revolving fund established under Massachusetts General Laws Chapter 44, Section 53E1/2 must be approved annually by Town Meeting. `The Funds are credited with the receipts received in connection with the programs supported by such funds,and expenditures may be made from the revolving fund without further appropriation. ARTICLE 10 APPROPRIATE THE FY2023 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS To see if the Town will vote to hear and act,on the report of the Community Preservation Committee on the FY2023 Community Preservation budget and,pursuant to the recommendations of the Community Preservation Committee, to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of the Community Preservation Committee for FY2023; for the acquisition, creation and preservation of open space; for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation, preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation, preservation and support of community housing; and for the rehabilitation or restoration of open space and community housing that is acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such projects and determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Community Preservation Committee) FUNDS REQUESTED: a. Archives and Records Management- $20,000 b. Wright Farm Barn Stabilization- $155,000 c. West Farm Meadow Preservation- $281175 d. Playground Improvements-Pour-in-Place Surfaces- $1,459,591 e. Center Playground Bathrooms and Maintenance Building Renovation- $915,000 f. Playground Improvements-Hard Court Surfaces- $2,500,000 10 g. Park and Playground Improvements-Kinneens Park- $200,000 h. Park Improvements-Athletic Fields-Fiske Field- $250,000 i. Lincoln Park Master Plan- $100,000 j. LexHAB -Preservation and Rehabilitation- $234,000 k. LexHAB - 116 Vine Street Construction Funds- $513001000 1. Lexington Housing Authority-Vynebrooke Village-Preservation- $TBD m. CPA Debt Service- $1186600 n. Administrative Budget- $15000 DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary,be appropriated for the projects recommended by the Community Preservation Committee and for administrative costs. ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for recreation-related capital projects and equipment; and determine whether the money shall be provided by the tax levy,by transfer from available funds, including the Recreation and Community Programs Enterprise Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Recreation Committee) FUNDS REQUESTED: $95,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2023 budget. The most recent version of the capital section can be found at http://www.lexin tonma.,°o�v/ fy23 capital. ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money for the following capital projects and equipment: a) Hartwell District Signage; b) Townwide Pedestrian and Bicycle Plan; c) South Lexington and Forbes-Marrett Traffic Mitigation Plans; d) Transportation Mitigation; e) Replace Pumper Truck; f) Townwide Culvert Replacement; g) Equipment Replacement; h) Sidewalk Improvements; i) Townwide Signalization Improvements; j) Storm Drainage Improvements and NPDES compliance; k) Comprehensive Watershed Stormwater Management; 1) Street Improvements; m) Hydrant Replacement Program; n) Battle Green Streetscape Improvements; 11 o) Municipal Parking Lot Improvements; p) Public Parking Lot Improvement Program; q) New Sidewalk Installations; r) Application Implementation; s) Network Redundancy and Improvement Plan; and t) Scanning-Electronic Document Management; and authorize the Select Board to take by eminent domain, purchase or otherwise acquire, any fee, easement or other interests in land necessary therefor; determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2023 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fv23 capital. ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS To see if the Town will vote to make water distribution system improvements, including the installation of new water mains and replacement or cleaning and lining of existing water mains and standpipes, the replacement or rehabilitation of water towers, engineering studies and the purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor appropriate money for such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such projects; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $2,200,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2023 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fv23 capital. ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and upgrades to pump stations thereof, including engineering studies and the purchase of equipment in connection therewith; in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in amendment thereof, or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such installation and land acquisition and determine whether the money shall be provided by the tax levy, the wastewater enterprise fund, by transfer from available funds, including any special wastewater funds,by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such wastewater projects; or act in any other manner in relation thereto. 12 (Inserted by the Select Board) FUNDS REQUESTED: $3,020,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2023 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fv23 capital. ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools' technology systems and equipment; determine whether the money shall be provided by the tax levy, by transfer from available funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the School Committee) FUNDS REQUESTED: $1,343,006 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2023 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fv23 capital. ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new construction to public facilities for: a) Public Facilities Bid Documents; b) Facility and Site Improvements: • Building Flooring Program; • School Paving& Sidewalks'Program; c) Public Facilities Mechanical/Electrical System Replacements; d) Municipal Building Envelopes and Associated Systems; e) Townwide Roofing Program; f) School Building Envelopes and Associated Systems; g) High School Equipment Emergency Funds; h) Town Pool Water Heater Replacement; and determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds,by borrowing, or by any combination of these methods; to determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $2,611,940 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2023 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fv23 capital. 13 ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $1,935,486 DESCRIPTION: This article will allow the Town to continue to fund its liability for post-employment benefits for Town of Lexington retirees. Beginning with the FY2007 audit,the Town has been required to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in 2002. ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no longer required for its intended purpose. ARTICLE 19 ESTABLISH,AMEND,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will Vote to create, amend, dissolve, rename or appropriate sums of money to and from Stabilization Funds in accordance with Massachusetts General Laws, Section 5B of Chapter 40, for the purposes of: (a) Section 135, ZoningBy-Law; (b) Traffic Mitigation; (c) Transportation Demand Management/Public Transportation; (d) Special Education; (e) Center Improvement District; (f) Debt Service; (g) Transportation Management Overlay District; (h)'Capital; (i) Payment in Lieu of Parking; 0) Visitor Center Capital Stabilization Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m) Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This article proposes to establish, dissolve, and fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. These funds may later be appropriated for a specific designated purpose by a two-thirds vote of an Annual or Special Town Meeting, for any other lawful purpose. ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years; to determine whether the money shall be provided by the tax levy,by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time 14 DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in which the goods were received or the services performed and for which no money was encumbered. ARTICLE 21 AMEND FY2022 OPERATING,ENTERPRISE AND CPA BUDGETS To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated under Articles 4, 5, 9, and 10 of the warrant for the 2021 Annual Town Meeting, and Article 4 of the warrant for Special Town Meeting 2021-1 to be used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary;to determine whether the money shall be provided by transfer from available funds including the Community Preservation Fund; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to permit adjustments to current fiscal year(FY2022) appropriations. ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets, buildings, recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine whether the money shall be provided by the tax levy, by transfer from the balances in other articles, by transfer from available funds, including enterprise funds and the Community Preservation Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for certain capital projects in light of revised cost estimates that exceed such appropriations. ARTICLE 23 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the FY2023 debt service of the bond dated February 1, 2003, issued for additions and renovations to the Lexington High School, Clarke Middle School, and Diamond Middle School, as refunded with bonds dated December 8, 2011; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $124,057 DESCRIPTION: This article would allow the Town to pay a portion of the debt service on the 2003 School Bonds from the Debt Service Stabilization Fund set up for that specific purpose. ARTICLE 24 ADJUST RETIREMENT COLA BASE FOR RETIREES To see if the Town will vote to raise the base amount upon which cost of living adjustments are calculated for retirees from$14,000 to $15,000 as authorized by Massachusetts General Laws Chapter 32, Section 1030), or act in any other manner in relation thereto. (Inserted by the Select Board at the Request of the Retirement Board) DESCRIPTION: This article requests town meeting to approve the acceptance by the Retirement Board of a$1,000 increase in the maximum base amount upon which a retiree's cost-of-living adjustment is calculated. 15 ARTICLE 25 APPROPRIATE FOR WORTHEN ROAD RECREATION AND EDUCATION DISTRICT LAND USE CONCEPT PLAN(Citizen Petition) To see if the Town of Lexington ("Town") will raise and appropriate a sum of money to be expended under the direction of the Town Department of Public Facilities and Permanent Building Committee for a Land Use Concept Plan ("Plan") for the Worthen Road Recreation and Education District and any costs incidental thereto: and determine whether the money will be provided by the tax levy,by transfer from available funds,by borrowing or by any combination of these methods; or act in any other manner in relation thereto. The Plan will address planning considerations such as appropriate land uses,vehicular and pedestrian circulation,parking, ecological impact, active and passive recreation, public events programming, adjacent residential neighborhoods, and the future of LHS, among others that will contribute to land use in the District. (Inserted by Jon Himmel and 9 or more registered voters) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This Article seeks funding for a Land Use Concept Plan("Plan") for the Worthen Road Recreation and Education "District" to determine the optimal post construction potential and the construction phase scope, schedule, cost, and logistical challenges associated with achieving that potential. ARTICLE 26 APPROPRIATE FOR NEXUS STUDIES (Citizen Petition) To see if the Town will vote to appropriate funding for the hiring of consulting services to produce two linkage fee nexus studies; or act in any other manner in relation thereto. (Inserted by Matthew Daggett and 9 or more registered voters) FUNDS REQUESTED: $759000 DESCRIPTION: This article would appropriate funds for the hiring of consultant services to perform two studies needed for the implementation of linkage fee special legislation in accordance with the passage of Special Town Meeting 2020-2 Article 6 and Annual Town Meeting 2021 Article 36. Results and findings from the studies will establish the linkages between commercial and residential development and their specific impacts on housing in Lexington, and will provide data-driven decision criteria for the Select Board's implementation and rate setting of fees. GENERAL ARTICLES ARTICLE 27 ZERO WASTE RESOLUTION(Citizen Petition) To see if the Town will vote to adopt a Zero Waste Resolution that expresses our community values to support environmental justice and take action to address the Town's declared climate emergency by reducing Lexington's waste which currently threatens the environment, all living beings, and in particular the health of those living in close proximity to waste-processing facilities, or act in any other manner in relation thereto. (Inserted by Janet Kern and 9 or more registered voters) DESCRIPTION: Lexington's waste is currently sent for incineration to a facility adjacent to an environmental justice community. This resolution would seek to reduce Lexington's waste and to commit to the conservation of all resources and further to minimize harmful discharges of waste processing, including greenhouse gases, and other toxins that threaten the environment and human health. ARTICLE 28 HUMANE PET STORE BYLAW(Citizen Petition) To see if the town will vote to amend the Town of Lexington, Code Chapter 9,Animals,to make it unlawful for a brick-and-mortar pet shop(also commonly referred to as a pet store)to offer for sale a dog, cat, or rabbit; or to act in any other manner thereto. 16 (Inserted by Pam Baker and 9 or more registered voters) DESCRIPTION: The purpose of this article is to reduce the marketplace for puppy mill animals by making it unlawful in the Town of Lexington for a brick-and-mortar pet shop to offer for sale a dog, cat, or rabbit. A person who only sells animals bred on their residential premises is not to be considered a"pet shop", and would not be impacted by this bylaw. This bylaw would allow a pet shop to provide space for a state registered,non-profit, shelter or rescue organization to display the above animals for adoption, as long as the shop receives no fees associated with sale or display. ARTICLE 29 ACCEPT MASSACHUSETTS GENERAL LAW CHAPTER 41 SECTION 110A To see if the Town will vote to accept Chapter 41, Section 110A of the Massachusetts General Laws; or to act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This article proposes that the Town offices may remain closed on any or all Saturdays as may be determined from time to time. The provisions of section nine of chapter four shall apply in the case of such closing of any such office on any Saturday to the same extent as if such Saturday were a legal holiday. ARTICLE 30 AMEND SPECIAL ACT-PLANNING BOARD AND TOWN MEETING To see if the Town will vote to authorize the Select Board to petition the Massachusetts General Court to enact legislation regarding the Planning Board in substantially the form below, and further to authorize the Select Board to approve amendments to said Act before its enactment by the General Court that are within the scope of the general objectives of the petition; or act in any other manner in relation thereto. Be it enacted by the Senate and House of Representatives in;General Court assembled, and by the authority of the same, as follows: SECTION 1. Section 3 of Chapter 215 of the Act of 1929, as previously amended, is hereby further amended by adding the phrase", chair of the planning board"after the phrase"chairman of the school committee". SECTION 2. This act shall take effect upon its passage. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would ask the legislature to amend the act establishing Lexington's representative Town Meeting to permit the Chair of the Planning Board to participate in Town Meeting on the same terms as the chairpersons of the School Committee,Appropriation Committee, and Capital Expenditures Committee, This article would ask the legislature to amend the act establishing Lexington's representative Town Meeting to permit the Chair of the Planning Board to participate in Town Meeting on the same terms as the chairpersons of the School Committee,Appropriation Committee, and Capital Expenditures Committee,to enable the Planning Board to carry-out their responsibilities at all Town Meetings. ARTICLE 31 AMEND GENERAL BYLAWS-REPORTING,DISCLOSING,AND ASSESSING THE ENERGY AND WATER USE OF LARGE BUILDINGS To see if the Town will vote to add a new Chapter to the Town's Code of Bylaws requiring the reporting and disclosure of large building energy use, requiring assessments based on energy use, to set forth the terms and scope of such reporting requirements, including exemptions or waivers to the same, and further to raise and appropriate a sum of money to administer the reporting and disclosure of the large building energy use, and determine whether the money will be provided by the tax levy, by transfer from available funds or by any combination of these methods, or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Sustainable Lexington Committee) 17 DESCRIPTION: This article would authorize the Town to enact a bylaw that would require the reporting and disclosure of large building energy use and authorize funding to administer the program. The systematic energy measurement and reporting, and subsequent assessments, will assist building owners in making cost-effective energy efficiency investments and will inform the Town of progress towards its emissions goals. ARTICLE 32 SELECT BOARD TO ACCEPT EASEMENTS To see if the Town will vote to authorize the Select Board to acquire by purchase, gift, eminent domain or otherwise accept, easement interests for trails, drainage, sewer,utility or other public purposes, on such terms and conditions and in a final location or locations as the Select Board may determine, or act in any other manner in action relation thereto. (Inserted by the Select Board) DESCRIPTION: This article would permit the Select Board to accept easements for trails and utility infrastructure in order to allow these amenities to be built and conveyed to the Town as required in accordance with many land use permits, as opposed to requiring each such easement to be approved by Town Meeting. ZONING ARTICLES ARTICLE 33 AMEND ZONING BYLAW-OPEN SPACE RESIDENTIAL DEVELOPMENTS To see if the Town will vote to amend the Zoning Bylaw to permit open space residential developments; allow increased gross floor area in multi-family developments; or act in any other manner in relation thereto. (Inserted by of the Select Board at the request the Planning Board) DESCRIPTION: This article would update the Zoning Bylaw to permit open space residential developments, as defined under the state Housing Choice law, G.L. c. 40A,'§ IA. Open space residential developments would be subject to limits on gross floor area and require'the preservation of open land in its natural state and the provision of affordable dwelling units. This amendment to the Zoning,Bylaw would also provide incentives to preserve historic buildings and require site plan review by the Planning Board. ARTICLE 34 AMEND ZONING BYLAW AND AND ZONING MAP- MIXED-USE DEVELOPMENTS AND MULTI-FAMILY HOUSING To see if the Town will vote to amend the Zoning Bylaw and Zoning Map to permit mixed-use development and multi-family housing; clarify the applicability of the Zoning Bylaw to housing on upper stories of commercial or institutional buildings; increase the permitted maximum site coverage, bulk, and height of buildings and decrease minimum required yards and parking to allow additional dwelling units; and require the addition of inclusionary housing units in certain multi-family or mixed use developments; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would update the Zoning Bylaw and Zoning Map for selected eligible locations, as defined under the state Housing Choice law, G.L. c. 40A, § IA, to permit the development of additional housing and relax or eliminate additional zoning requirements to allow for such development. ARTICLE 35 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS To see if the Town will vote to make a technical correction to the Zoning Bylaw to address an unintended omission of language authorizing the placement of solar energy systems over paved parking lots as authorized by Article 13 of the 2019 Special Town Meeting; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This change is clerical in nature and not intended to change the interpretation of the Zoning Bylaw in any substantive way. Article 13 of 2019 Special Town Meeting amended Section 4.3.1 of the Zoning Bylaw to include the phrase "A Solar Energy System may be located over any paved parking lot." However,when Section 4.3.1 was further amended at 2021 Special Town Meeting that phrase was inadvertently omitted from the 18 amended text. This vote would confirm that it was the intention of Town to include that phrase as it was originally voted in 2019. ARTICLE 36 AMEND ZONING BYLAW AND ZONING MAP- 128 SPRING STREET (Owner Petition) To see if the Town will vote to amend the Zoning Map and Bylaw of the Town to create the Planned Development District PD-6, based on the information provided in the applicant's Preliminary Site Development and Use Plan ("PSDUP") for Lot 22 on Town Assessors Map 17 and Lot 2B on Town Assessors Map 18, addressed,respectively, as 95 Hayden Avenue and 128 Spring Street(99 Hayden Avenue) (in sum the "Site"), or act in any other manner in relation thereto. (Inserted by 95 Hayden LLC and 99 Hayden LLC(affiliates of Hobbs Brook Real Estate LLC) Description: The article requests rezoning and approval of a Preliminary Site Development and Use Plan for the 95 Hayden Avenue and 99 Hayden Avenue properties identified in the article. The general location of the property is identified on a plan entitled"PD-6 District, Hayden Avenue, Lexington, Massachusetts (Middlesex County)" dated December 15, 2021,prepared by Environmental Partners Group,LLC. ARTICLE 37 AMEND ZONING BYLAW AND ZONING MAP- 475 BEDFORD STREET(Owner Petition) To see if the Town will vote to amend the Zoning Map and Zoning By-Law of the Town by rezoning the land commonly known as Town of Lexington Assessors Map 84, Parcel Lot 85A at 475 Bedford Street from the Residential RO District to a PD Planned Development District,based on the information provided in the petitioner's Preliminary Site Development and Use Plan ("PSDUP" ) on file with the Lexington Town Clerk and Planning Board; or to act in any other manner relative thereto. (Inserted by Eduard G. Nardi, Manager, Cresset Lexington LLC) DESCRIPTION: The article requests rezoning and., approval of a Preliminary Site Development and Use Plan (PSDUP) for the 475 Bedford Street property identified in the article, and would allow for the removal of the existing building and the construction of a new building and parking garage. The general location of the property is shown on a plan entitled: "Change of'Zoning Plan in Lexington, Massachusetts " prepared for Cresset Lexington LLC and prepared by VHB, Inc. Engineers, 101 Walnut Street, Watertown, Ma. 02471-9151 dated December 10, 2021 and on file with the Lexington Town Clerk and Lexington Planning Board. ARTICLE 38 AMEND ZONING BYLAW-SUSTAINABLE RESIDENTIAL INCENTIVES (Citizen Petition) To see if the Town will vote to create zoning incentives for environmentally responsible residential construction and major renovation by establishing energy efficiency, sustainability, and on-site fossil-fuel use standards that permit construction and major renovation based on reduced Gross Floor Area (GFA) tiers up to no more than the current maximum allowable GFA; or act in any other manner in relation thereto. (Inserted by Cynthia Arens and 9 or more registered voters) DESCRIPTION: This article would create zoning incentives to encourage residential construction and major renovations consistent with the Town's emission reduction and sustainability goals by: a. Defining performance standards for energy efficiency, sustainability,and on-site fossil-fuel use,and; b. Reducing allowable Gross Floor Area for unsustainable residential construction and major renovations, and; c. Providing tiered gross floor area incentives,up to current allowable limits, for residential construction and major renovations that meet the defined higher performance standards. 19 And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the Bylaws of the Town. Hereof fail not, and make due return on this warrant, with your doings thereon, to the Town Clerk, on or before the time of said meeting. Given under our hands at Lexington this 24th day of January 2022. Jill I. Hai, Chair Select Board Joseph N.Pato Suzanne E. Barry of Douglas M. Lucente Mark D. Sandeen Lexington A true copy,Attest: Constable of Lexington 20 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discussion on Uses of American Rescue Plan Act (ARPA) Funds and Community Engagement PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.5 SUMMARY: Attached are the same documents that we discussed last time related to ARPA with one minor modification that reflects an increased request for ARPA funds for testing for the Health Department. Additionally, although its not on the attached, Dave Pinsonneault, DPW Director will be attending to discuss cost overruns on projects due to C O V I D related inflationary impacts and will be requesting that the Board consider ARPA funding for these projects. I know that the Board discussed having a public process, but we haven't discussed what that is. My recommendation is to provide the opportunity for the public to participate through the participatory budgeting recommendation, I do not believe that all of these items that have been recommended by the S enio r Management Team should be part of a public process other than the Select Board's discussion and determination. The Board may want to consider, in addition to the participatory budgeting recommendation to include those external requests as part of a public process. SUGGESTED MOTION: Move to approve the FY22 spending plan as presented and attached (or as may be modified in whole or part by the Board). FOLLOW-UP: Town Manager DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 8:40p m ATTACHMENTS: Description Type D ARM. Plan. Gwer]VIlei-no D A.R.PA.C)bJectives Joe Pato (A)v e r-Mll e rrx-.) D I-exIll lab Req uel�,Sl t 1'(..)r A,R.FlA,f�unds I 3ackup NAllatetial. D Small.l3iis�in.es s Gran.1 Pa..)graln. (Awer Mll.errx) U N Lo " -5 E O N aJ V) v O N +-' s rn N E O a) N N GJ � •c>3 Z � Li vcu p[ -0 CxA 4-J U Q Q i -C x Y O O J 00 Q d -0 LL al U) U) N U) N to N U) N N N to a I a I a--+ a--I a--I a--+ a--+ a--I a--I 4-1 a--I a--+ U U U U U U U U U U U U r6 r6 fB r6 r6 fB r6 r6 r6 r6 r6 r6 a) a) a) a) N Q Q Q Q Q Q Q Q 0_ 0_ Q Q =3 D D D :3 E E E E E E E E E E E E v > > > > > a 0 0 0 0 0 0 0 0 0 0 0 0 0 s t s dA 0 0 0 0 0 o 0 0 0 c 0 0 0 +� +� +� 0 a, 0 0 0 0 O O O 0 0 0 0 0 U U U U U 4-0U U U U U U U U U U U U a) a, a) a) a) m a) a) a) a) (1) a) (1) a) () a) (1) (1) N N VI Ln (A 0 V a) a) (1) (1) a) a) a) a) a a (1) a) U V y U U 0_ Q Q Q Q Cl Q Q > > > > > > > > > > > > +' +' +-+ L- Q W to b.0 W wo a,o w to an w to to Q. 0_ QL 0_ cl Q Q Q Q Q 0_ Q a) a) a) a) a) Q 0_ Q 0_ 0_ 0 0 c c 0 0 c 0 c c c 0 U U U U U 0 0 0 =3 0 0 0 V) V) V) V) V) V) V) V) V) Ln V) V) Ln Ln Ln Ln Ln Ln Ln (n (n V) (A V) V) L/) (n Ul U) (n LI) Q a) v a) (1) a) a) a) (1) a) a) (3) (1) L L L L L L L L L L L L a) (L) (L) W a a a a a a a a s a a s N O O O O O O O O O O O O O O 0 0 0 cnl r14 O O O O O O O N O O O O O O O O O O O O O O O O O I;t Rt O O O O O O O N O O O O O O O O O O O O O O O N O 00 O O O O O O O N O O Ln O O Ln O O O O O O O O L r rl r-I r-I Ln tD O O Lr1 O L r rl Ln Ln O N N M O O N .� O LnT* 00 r-1 U') rn rn dl Lr) N ^ N O r-I r-I t/)- tn- t/} th V)- tl)- if)- th th t)� qj)- tf)- tf)� tf)- tf)- tf)- tf)- tf)- tf)- tf)- tn- t� V)- -V)- }' p }' p p 0 O O O c: 'O O }' p p 0 O O O O p O O > C: -0 O O O O N C: CO OO � O O O (Ij + V m m CO O O O O O 0p O O = 0 N O O O O O O O c, � 0P- C O O N O O O M O O O N O O Ln r4 +, O � O Ll� O m a) O O 0 0= 4-+ O O L n I- r-I lD O O L r 1 r-I O N ra m E No 0 t/} tn• i M 0 ra O f° 0 •V- ch V � 0 0 c/}(14 N r-i t/?- I I -L� r0 > I Ln N O tn• I tn• M ; tn• tn- E In In I I Q] N .r n'N E O I a) Ln Ln LnH fB r6 `n O p rB v I O O p LU ra O m - p m 0= C: +., Ln to 00 ra c� 0 its L tn- �ILA ��IL�AI � ILA f I"1 V V n �• (J \/ L b3 LA 0 0 r0 U qA S L L O � OOD 0 v N � bA J O � O O 0 v O U >_ N OD N cn N 06 a +� S c-I — U •� E M � U m Ln0 0 O O E ;� H 0 3 c s m j L qA 4_ E �_ +� a 0 0 4' 3 E a, L a) 0 o 0 0 a) a, a, 0 � o p ca o E N E N o Ln o a) >' E U p — 0 L o = CL 0 � � c � � a, � ' = laf) _ra O U O �_ 'L �_ L a I a) a) J L 0 +' a' > LLn a, L p o s o o i a tw c0 x I t — L Z U a) E N a) rD Q O a v m _ 4- (6 O � a) s C N U r`j i 4- ate., � N aN+ U +' p a) w O J LO a)buo a) N C 0 a) V V) Ur) 4ro M O a) D in cn u v 0 m _ E ax) a1 LO +� p O O Q Lu > cB 0 r6 E a 4� M L � Ln u a) L � O U U V) a1 4— Ln 0 C a) � Q O Q Ln a) O cv p L � p u Ln O O N O O C — L o a) E Q LL a a o V) � Q Q U E N oQ Ln c E �' N +� Q v p Cr o i X 0 a) L ° a) _ 0 a o c o N +� a 0_ a) aJ a) Q 0 a) 0 N c a) �, ° U >, "—' = Ln "' p _ a) 0 L u oC J > r0 O E a) � L O cB -he "' _ L 0 C a 0 _ aJ — O O L _ c6 U N °c v 4, i +, > > o E a, �' N 0 > a, E v 0 a°o E Q �n x x U 0 ro ro a) a) .v_, O U 0 E 0 - a) � a) 0 a 0 V) p 0 Li cn Qj H E 3: p p > m .E ii Ln Ln a H a m m m a O .E U L N N a1 C E E E GC E E E E E E E > > > > > �, ca 0 0 0 0 0 a) a, a, U U U u p p p p in u Q. a) > 0 c 0 c c +I + > 4, o � N ai Ln a) N a) O O o 0 0 0 � � � � � Q LL t +, +� 4, - +, N LJU) LJU) LlUI LJUJ L U (� 0_ f6 N aJ N a_+ + I I I I I LL ` p dE E E p p p p p p p 0 O �/ p p p E E s E E 2 2 2 2 2 2 U in a-j a) cn +j — 0 w 0 a) o a) 0 > > > > > > a) 0 o a L 0 o a 0 > > > o Q U = U = U = = J J J J J J cn 0 L.L N H H p = J J J J d v N ca t1A 4- 0 d 2:- Ln V O p � *+ N i O � ++ O v 3 D U E M 0 Ln o LL Ln w u Q ai L LA U U L a V) E N s s s s s f6 - f� f0 f6 fB f0 � O s s s s s 0 tU U U U U O u V M M M M M aJ Q Qj a a a a a o > a � � � � � L 0 0 0 0 0 m o Q a a a a a L rw a Cl a a a O aJ Z) Z) Z) =3 z V) L/) V) L/) V) Ln Ln a, L }J Q NOOO O O OO O M r*4 O O r14 O O N M N Or- O lOD O O O O C) M 0 0 0 rn O Ln .� .� a1 O O Lnn (D r-I m O Ln lD Ol N rl r-I M al lD t/)- i!} t!h il} ih i/} i1} iJ} V)- a-+ O O O a! O O O O O O O O O O O U N Or- k.0 OLr) O O -Ln -LnLn > E O tJ? N O ui m H CQ in L O a L O O O M L X (U Ln C " v V O � C) 4, N U - U a L E = L a1 :3 m m E `~ N U Ln a- O � _ p Q V) U V _ ca L O E cn aJ E cu 0 1 Q U C — Ln ON ate3 � O N � L s � � � C2 � a) a Y ra O + to p s C � O L a) a1 O N H aJ i^J} - > U m � L M ate+ N 2 � ++ m ++ U U m a) a 0 _ L a S O N v \ i � q�A aJ i N Q N a, a) 3 L m -C U O O N Q O s + L s N a C 4- a) C a s W 4- N d - U O L^ LL Q U U O 0 U 0 p i N a s >M li Z 0 In a Z O LL o� 0- ON Q oC to > d H H m al E L Q QJ - O O O O 0 ca ca ca [a � U U v U N � � Ln DC DC DC DC N H ~ H Ln Objective sub-area 2022 2023 2024 Total vitality 888,200 702,000 100,000 1,690,200 gathering 3831200 6021000 - 9851200 tourism 125,000 - - 125,000 econ stimulus 280,000 - - 2801000 arts 50,000 50,000 50,000 150,000 business vitality 501000 501000 501000 1501000 resident 380,000 2601000 2601000 9001000 food 501000 501000 501000 1501000 housing 3201000 2001000 2001000 7201000 unknown 101000 10,000 10,000 301000 health &safety 686,200 165,000 165,000 11,0161200 health 514,000 165,000 165,000 844,000 safety 172,200 - - 1721200 operations 51,842 361P840 191P352 1081035 operations 51,842 36,840 19,352 108,035 participatory 500,000 500,000 500,000 11500,000 participatory 5001000 5001000 5001000 1/500/000 infrastructure 1,000,000 1,0001000 - 2140001000 infrastructure 1,0001000 1,000,000 - 21000,000 Total by year 315061242 2,6631840 1/044/352 7112141435 C� cn CO � O 0 = C)m � C)m =r Q IM C/) >(MI111 Milk 1111110101111101111U 'Rol W Q Q � L o O ca C6 0_ O � Q O IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIII III (n 4-a (III IIIIII llllllllllllllllllllllllllll U) IIIIIIIIIIIIIIIIIIII IIII IIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIII IIIIIIIIIII IIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III II IIIIIIIIIIIIIII(IIIIIIIIIIIIIIII III IIII(IIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIII III IIIIIIIIIIIIIII IIIIIIIIIIIIIIIII IIII IIIIIIIIIIIIIIIIIIII pl IIIIIIllllllllllllllllllllllllllll III III III I IIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIIIII III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III IIII IIIIIIIIIIIIIII IIIIIIIIIIII IIIIIIIIIIIIIIII IIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIII IIIII IIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII III(IIIIIII IIIIII co IIII IIIIIIIIIIIIIIIII IIII IIIIIIIIIIIIIIIII IIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII �""IIIIIII IIIIIIIIIIIIIIIIIII III (IIIIIIIIIIIIIIIIIIII OIIIIIIIIIIIIIII(IIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII IIIIIIIIII III E IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIII(IIIIIIIIIIIIIIII III IIIIIIIIIIIIIII(IIIIIIIIIIIIIIII III(IIIIIIIIIIIIIIIII m cn CO IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII III IIIIII IIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIII IIIIIIIIIIIII4-a III n IIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIII III III IIIIII IIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIII IIII IIIIIIIIIIIII IIIIIII III 11 ' IIII IIIIIIIIIIIIIII(IIIIIIIIIIIIIIIII � IIIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIIIII IIIIIIIIIII IIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIII IIIIIIIIIIIIIIIIII IIII.................. IIII((IIIIIIIIIIIIIIIII � IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII cn IIIIIIIIIIIIIIIIIIIIIIII II IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII III . III (IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III III (IIIIIIIIIIIIIIIIIIII III IIIIIIIIIIIIIIII rII(IIIIIIIIIIIIIII III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIII IIIIIIIIIIIIIII(IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIIIIIIIIIIII(IIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIII((IIIIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III III IIIIIIII III ID III IIIIIIII(IIIIIIIIIIIIIIIIIIIIIIIIIIIIII I °1 IIIIIIIIIII IIIIIIIIIIII III WNI I IIII((IIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIII(IIII . IIIIIIIIIII IIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIII IIII((IIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIII IIIIIIIIIIIII IIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII II II III (IIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIII III 4-1 U) IIII((IIIIIIIIIIIIIIIIIII III (IIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIII III IIIIII IIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIII III I IIIIIIIIIIIIIII(IIIIIIIIIIIIIIII IIIIIIIIIIIIIIII IIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIII IIIIIIIIIIII IIIIIIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIII L) 4-j IIIIIIIIIIIIIIIIIIIIIIIIIIII ry IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 0 IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII'W O IIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 4-a m IIIIIIIIIII IIIIIIIIIIII III(IIIIIIII(III (D IIIIIIIIIIIII II III(IIII (IIIIIIIIIIII(IIII (III IIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII n IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII (III IIIIII co IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIII(IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIIIIIIIIIIII(IIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIII (n IIIIIIIIIIIII IIIIIII III IIICO (D IIIIIIIIIIIIIIIIII I IIIIIIIIIIIIIIIIIIIIIIIIIIIII III I %(IIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIII IIIIIIIIIIIII IIIIIIIIIIIIIIIII IIIII IIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII fIIIIIII IIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIII IIIIIIIIIIIII IIIIIII(IIIIIIIIIIIIIIIIIIIIIIIIIIIIII Cc cv le) CA cv I le) cvi LO CS ti :........... �W—a c............. 0 03 0 Lr) COM CN 0 ......... :........... co n................ 4-a co cn `o U Z co W c............. mmmmmmm 0 -f-a 0) COX0 COX0 y) .......... c............ rl m ry cu U9- ............. CD: CD CD C) CZD C) Gp.� cri, C14 cNi", IIIIIIIIIIIII .IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIII III IIIIIIIIIIIIIII IIIIIIIIII III.III III IIII IIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIII.IIIIIIIIIIIIIIIIIII IIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII .IIIIIIIIIIIIIIIIIIIII III III III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII II III III IIIIIII IIII.IIIIIIIIIIIIIIIIII 4-a IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII co IIII IIIIIIIIIIIIIII IIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII I IIIIIIIIIIIII .IIIIIIIIIIIIIII IIII I IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII ■ II� IIII(IIIIIIIIIIIIIIIIII U III IIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII III III IIIIIII I0 IIIIIIIIIII .IIIIIIIIIIIIIIIIIIII IIIIII III IIIIIIIIIIIII IIIIIIIII III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII . IIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIIIIII.IIIIIIIIIIIICD IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII IIIIII IIII C) IIIIIIIIIIIIIIIIII IIIIII III IIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII .IIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII .III IIIIIIIIIIIII IIIIIIIIIII II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIII�I�I'IIIIIIIIIII III O IIIIIIIIIIIIIIIIIIIII IIIIIIIIIII IIIIII'% U) C) Ll.. IIIIIIIIIII II IIIIIIIIIIIIIIIIII IIIIII U IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII U) a) III III IIII IIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII III�III� 4-1 M .IIIIIIIIIIIIIIIIIIIII .IIIIIIIIIIIIIIIIIIIII III IIII III.... CD CD IIIIIIIIIIIII.IIII II .IIII .IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII .III IIIIIIIIIIIIIII IIIIIIIIIIIII IIIIIIIIIIIIIII .III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII I CoIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I III IIIIIIIIIIIII.IIIIIIIIIIIIIIIIIIII I II IIII III cu ............. ........... .............. IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIII IIIIIIIIIII .IIIIIIIIIIIIIIIIIIIII 4- III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII(IIIIIIIIIIIIIIIIIII III III.IIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII -F-a u) .III C) IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII � i IIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIII O I IIIIIIIII .IIIIIIIIIIIIIIIIIII .IIIIIIIIIIIIIII IIIIII' IIII IIIIIIIIIIIIIII IIIIII ■ III .....I............................ cn N IIIIIIIIIIIII.IIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII ■ up) IIIIIII................. IIII I.................. o............................ IIIIIIIIII019. IIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII0 III o............................ m >% C: (1) ................IIII IIIIIIIIIIIII IIIIII III O ............................... ..............IIIIIIIIIIIIIIII ..............III 0 0 IIIIII" III IIIIII'"b cn cn .IIIIIIIIIIIIIIIIIIIIIIIIIIII IIII.IIIIIIIIIIIIIIIIIII ° III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII0 o............................ u w III....II C) L) IIIIIIIIIIIIIIIIIIII III.................. IIIIIIIIIIIIIIIIIIIIIIIIIIII .................... ..................IIII III IIII.IIIIIIIIIIIIIIII IIII................. IIII.................... ..............IIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII .............IIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII............................ to 0 a) NONHUMAN i II Y MOD o a uuuuuuuuuuuuum uuuuuuuuumiiiiiiii uuuuuuuuuuuuum uuuuuuuuumiiiiiiii uuuuuuuuuuuuum uuuiiiiiiiii 000uuu000000000000000000000000000000uu00000000�000000000000000�00000uu00000000�000000000000000�00000uu00000000������ ������I VVVVVVVVVV °°°°°u0 u Y uuuuuuuuu IIII V V V V V I u i I u u i I i I i u IIII uuuu ���� ��VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV iiiiiiiiiiiiiiiiiiii uuuu ��mlummmlummmlu o Gnrv, H/`uu uuuu ■ H�euuu Y�IJ ff�ll 0 C/) 0 c� OC A-0 1111111111111 C11111111111111 4-a 4-- 0 cIIIIIIIIIIIIIIII(III 4ma 0 0 1111111111111 01111111111 111 C) IIIIIIIIIIIIIIIIIIIIII C) U) 0 CN 0 IIIIIIIIIIIIIIIIIIIIIIIIIIIIII III (D co U) M .............. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII II II(IIIIIIIIIIIIIIIIIIIIIIIIIIII 4-aIIIIIo 0 (3) (3) IIIIIIIIIIIII 0....I. ........ IIIIIIII ............c.......... IIIIIIIIIIIIIIIIIIIIIIIIIII .............I -F-a 3 1..................... ..............cn Ama r -*--a .............c................... W IIIIII 4ma liiiiiiiiiiiiiiiiiiiiillillillillI IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 4ma U) IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII c.............. CO ***ft=0000IIIIIIIII (D IIIIIIIIIIIIIIIIIIIIIIIIIII II 4-aIIIIIIIIIIIIIII III IIIIIIIIIIIIIII UI 4ma LMMIIIIIIIIIIII ......... ........ 0 4-aIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII II III A--j cn C..........I I I I E IIIIIIIIIIIIIIIII IIIIIIIIIIIII (D 0 .........0 III(IIIIIIIIIIIIIIIIII Co > 0 .............I < III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII rr,0III IIII (D ..........c 4.............I .. .............. CIO IN IIIIIII III ............................ IIIII IIIIIIIIIIIIIIIIIIIIIIIII > ............................ o 0 qmst IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII co IIIIII Cini IIIIIIIIIIIIIIIIIIIIII III- Clo ..........c............... HIM, 4-a IIII III IIIIIIII 4ma III .............. 4ma -1--i(D c...........)............ C III P? C13(1) a) a) c............. ...C.............. < III III(IIIIIIIIIIIII C,......I I I I c........... ..........c........... III N lmmmmmmmm, III 4ma CO 4ma U) 0 0 0 IIIIIIIIIIIIIIIIIIII (3 .III.IIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIII 4-a III �L 1111111111 III 011111111111 H 0 cn 4-a C: IIIIIIIIIIIIIIIIIIII o 1111111111111 011111111111 IN .... ........ E cu III0.................. Hil.III I l ...........1............. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III Hill IIIIII IIIIIIIIIIIII C1111111111111111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII .III.IIIIIIIIIIIIIIII .IIII III HIM IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII CO 4-a IIIIIIIIIIIII C1111111111111111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIII III III HIM IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII III IIIIIIIIIIIIIIII U) liiiiiiiiiiiiiiiiiiiiillillillillI III 1111111111111 1101111 IN C .III ............. ...........III "k% cn IIIIIIIIIIIII.III III .III I IIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III III III III.IIIIIIII 7t 4-aIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ■ c ICU 0.................. ciiiiiiiiiiiiiiii -1-a 111111C)l ... 4-a Cu 4-a HIM III IIII IIIIIIIIIIIII .................... ............................ ..... IIIIIIII.IIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1 0 .............C,',) III M4.0 c.............. ..c)............ IIIIIIIIIIIIIIIIIIIII HIM CD L CN CIO -1-a -1-a ..................... cn m (n 1 C13 IIIIIIIIIIIII C111111111111111111 C/) IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII HIM (n Cu 4-a mII liiiiiiiiiiiiiiiiiiiiillillillillI .IIIIIIIIIIIIIIIIIIII cu CU cn 0 cu IIIIIIIIIIIIIIIIIIIII ............... .................III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII CIO I IIIIII 11111lul? o. cno ...............C............. 000*Mft*% C� 0 IIIIIIIIIIIII IIIIIIIIIIIIIII C: III O III(IIII C: III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII I ■ IIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII (III .............. IIIIII IIIII I IIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIIIIIIIII IIIIIIIIII IIII IIIIIIIIIIIIIII I I 1111111111 I lilt I I I IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII II IIIII IIIIIIII IIIII ■ III IIII III IIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII IIII IIIIIIIIIIIIIIIIIn IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII III I IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIII III III IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIII III IIIII IIIII I (IIIIIIIIIIIIIIIII IIII IIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIII I (IIIIIIIII IIIIII III IIIIIIIIIIIIIII IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Cq IIIIIIIIIIIII (IIIIIIIIIIII IIIIIIIIIIIIIIIII ���p„� IIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII Z IIIIII' III IIIIIIIIIIIIIIII IIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII cn IIIII IIIII IIIIII IIIIII IIIIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIII °°°°°°°°°°°°°°° II fIIII IIIIIIIIIIIIIIII III��� IIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ■ IIIIIIIIII III Illlmlllllllllllllll II IIIIIIIIII I"" IIIIIIIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIII(IIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIII III IIIIIIIIIIIII IIIIII""W IIIIIIIIIIIII IIIIIIIIII III IIIIII(IIIIIIIIIIIIIIIIIIIII Illllllllllllllllllllllllllln 0 IIII IIIIIIIIIIII�IIIIIIIIIIIIII IIIIIIIIIIIII IIII ��W�qp IIIIIIIIIIII IIIIIIIIIIIIII IIIII Illllllllllllllllllllllln IIIIIIIIIIIIIIIIIIIIIIIIIIIIII III III. IIIIIIIIIIIII IIIIIIIIIIIIIIIIIIII II IIIIII IIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII IIIIIIIIIIIIIIIIII I - IIIIIIIIIIIIIIII IIIII CO III IIIIIIIIIIIIIIIII I II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII CIO IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII(IIIIIIIIIIIIIIIIIII II (IIIIIIIIIIIIIIIIIIII III IIIIII IIIIII IIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIII IIIII(IIIIIIIIIIIIIIIIIIIII III IIII II III nllllllllll° IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIII III IIIO(IIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIIIIIIII -4-a 0 m nlllllllllll IIIIIIIIII II IIIIIIIIIIII IIIIIIIIIIIIIIII IIIIIIIIIII II IIIIIIIIIIIIIIIII % IIIIIIIIIIIII IIIIIIIIIIIIII IIIIIIIIIIII IIIIIIIIIIIIII IIIIIIIIIIIII IIIIIIIIIIIIII llm (IIIIIIIIIIIIIIIIIIIIIIIII IIII IIIIIIIIIIIIIIIIIIII a) 4-a cn IIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIII u I IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIII IIIIIIIIIIIIII IIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII IIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIII IIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIII III IIIII IIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIII IIIII IIIII IIIIIIIIIIIIIIIIII IIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII I IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIICo (IIIIIIIIIIIII I I U) IIII IIIIIIIIIII IIIIIIIIIII II I m Illlmlllllllllllllll o o o o (D (IIIIIIIIIIII(IIIIII IIIIIIIIIIIII II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIII(IIIIIIIIIIIIIII � IIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII (f) 111111 0) 4-a 0 0000"%% IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII CIIIIIIIIIIIIIIIIIIIIII (D (D III(IIIIIIIIIIIIIIIII III III .............C................... IIII II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII .............0."', coIII c.............. ........................I............... ...c................... III III (IIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1111111111111 C1111111111111111 C 4-a o cn III IIIIIIIIIIIIIIIIII IIIIIIIIIIIIIII)III IIIIIIIIIIIIIII III L..................III cn 0 4-a C: U) 1111111111111 C11111111111111 0 1 II 1111111111111 C111111111111111 0 4-a U) IIII 10 111111(ilDIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII II 01 -t", (D 0 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ..........C C, 4-a C) (3) 0 (n ....................................... IIIII IIIIIIIIIIIIIIIIIIIII -f-a III .0....111 C. )............I -,-a ..........m M 0 1111111111111 C11111111111111 ..........M........... .......... III X IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII .............C................. f-a O 111%. IIIIIIIIII C1111111111111111 "111 0.............. 4-jIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III II cn (D (D n...................... Elill O c.............. 0................. < (D C: 1111111111 E (n OHM C: EllIIIIIIIIIIIIIIIIIIIII IIIC: cn (D E c............. IIIIIIIIIIIIIIIIIIIIIIIIIIII U) ............................ (D .......... ... ..................r............. 0 4-a cn cn �Lo cn IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII iiiiii IIIIIIIIIIIIIIIIIIIIIIIIIIIIII E Ce) ..................r............. u) (3) o L................ 1 IIIIIIIIIIIIIIIIIIIII 11111111110 ...................................... C) III 0. . ............ U) cc ..........m O a) CO 00 Co 1111111 C: ............................. 0 - ....................... E Co II 0 III ..........m............ 4-j > cn < w :>. , III (III(IIIIIIIIIIIIIII III (III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII to" (IIIIIIIIIIII (IIIIIIIII .............. c............. ....c.............. (IIIIIIIII 4-a III 4- .. ............... 0 II C: (D o 4-4 4— IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII HIM IIIIIIIIIIIIIIIIIIIIIIIIIIIIII 4-a 4-4 II II II(III II co IIIIIIIIIIHIC11111111111111111 IIIIIIIIIIIII C11111111111111 4-a III........... ....IIII...................... c........... IIIIImmmmmmm, 111%. II )......... (D IIIIIIIIIIIII C111111111111111 4-a IIIIIIIIII 3: a) II E ........... IM 4-a IIIIIIIIIIIIIIIIII 4-a III IIII 4-a 0 CIO 0 III cu 0...............I 4-a (IIIIIIIIIIIIIIIIIIIIIIIIIIIIII II CIO IIIIIIIIIIIIIIIIIIIIIIIIIIIIII ......... 4-jII IIII a) .............0,, a) (III IIIIIIIIIIIIIIII II 0 0 > liiiiiiiiiiiiiiiiiiiiylillillilI IIIIIIIII .................... 0 mIIIII (D IIIIIIII01 C) C.)l......... ............. CIO HIM IIIIIIIIIIIIIIIIIIIIIIIIIIII E 0 III ........r............. III III (IIIIIIIIIIII(III IIIIIIIIII IIIIIIIIIIIIIIII . III IIIIIIIIII IIIIII III III I 0 m 1 IIIIIIIIII HIM I (IIIIIIIIIII III IIIIIIIIIIIIIIII a) a) 0 1 1............. mmm HIM 11111 Ill 3: c......I I I I I a) ............................. a) 1 0 U) I m IIIIIIIIIIIII C11111111111111 A-a IIIIIIIIIIII III IIIIIIIIIIII C111111111111111 42 a) (III4-a III............ IIIII.................... IIIII.......... ...........x 0 (D 1111111111111 011111111 Ill Co II I OII III III ,(D I L IIIIIIIIIIIIIIIIIIIIIIIIII ",%ft.000"(IIIIIIIIIIII (III III IIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIII III CIO co ....................................... II 0III II IIIIII III III III (III IIII IIIIIIIIIIIIIII II (............... c........... ....I...................... III )............. .............C............. I� M III co U) I...................... 0 *-a 3II ■ III EIII III IIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII II 4-a r......... ■ a) IM .........c............. ................0...... ........ HIM (D WIII .......... III cimmm, IIIIII II "I'mo 0 IIIIIIIIIIIIIII...(II ...................................... mmmmmmmmmm .............................. IIIIIIIIE............... (IIIIIIIIIIIIIIIIIII III II I IIIIIIIIII II II IIIII I II II ..........I...........III III D 4-a C. ....................... IIII............... HIM ..........III III ■ a) '411111 IIIIN ................................................ 4-a L............. IIIII"I'llm.............. ............................ .............. U) IIIIIIIIII IIIIIIIIIIIIIIIIII U III IIII c............. )............. ...................................... ....... ..c............ 3 0 m Illllllllllllllllllllllllllln 0 .............. III > ................. m 4-a 4-a IIIIIIIIIII C13 1, (1) 0 a) 4-a % 4-5 Ilmllmmmmm ................ 4-a O "a.........Hill ...........M............ ..........M........... 0 U) II C.,......I I I I I I..............c...................lln) E Immill, I. ..........c........... mmmmmmmlm IIIIllllllllllllllllllllllln Ix II III IIIIIIIIIIIIIIIIIIIII(D (3) (1) . .............c............... IIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII0 0 0 0 O O LO LO O O O CD CD {f} O � 00 00 p 00 V> {�} 00 LO 619- 09- O O C'0 O O O � O O O CY) CD O CD CD O 0) N 00 61!} V O N O .- ry O o E C: U"') m U E C: O . . U C� o O p 0 0 � O Q N � . . O = � Co N p N O WU. Oj �0 O ■ �� OJc: O � E C: 0 w E cn C� E -— to — U O U �--+ x 0- cn 0 UJ Co 0 = m � Q (n U O = -0O O O C� � 4-0 U O -0 coO Q 20 -0 co 0 0 z �' 0L. O � +� � U) 0C� O O O C6 � O O 0 C: 'o< cz O co C/) 4-0 C- o � � L 4-1 O p C� O O p 0 0 O w0. co 2:.o T--- 0� z Jc: 0 C/) 0 -0 0 L L � � cn a) '0 c� (n o 0-1--1 -0 ui 0 0 cn (D CD E -0 cn cn 0. x p III . cn p O N Jc: p.j � 0. C/) Jc: ........... 0 CL 0 A--j L. cr M� 0 :3 Q. x E CT X 0 (D cn N }' cr O =3 O m CD to = U � x Q � J Town of Lexington Economic Development Office w, _ 'Y x 7=4 MEMORANDUM Date: 12/2/2021 To: James Malloy, Town Manager CC: Carol Kowalski, Assistant Town Manager for Development From: Sandhya Iyer, Economic Development Director, Casey Hagerty, and Economic Development Coordinator Re: Lexington Small Business/Property Owner Relief Fund "Throughout the phases of reopening and recovery, municipalities will need to be entrepreneurial and flexible according to the changing needs and conditions of small businesses in their community" (Cowen, Gonzales & Kaplan, 2020,p.2). The Economic Development Office has been working closely with the small business owners and property owners who have reached out to the ED Office and other municipal staff to request support revenue loss due to the pandemic as well as the Center Streetscape project. Two major challenges that have been cited, in addition to the loss of revenue due to COVID-19, by the small business owners are high-cost rent and the current commercial tax base which is contributing to an alarming vacancy rate. This trend is taking place in other commercial areas beyond the Center as well. East Lexington has a vacancy rate of 18% as reported by the survey conducted as part of the Local Rapid Recovery Program. Some of the restaurants that shut their operations due to COVID are Bulpan Grill& Lounge, Sanyo, and recently Starbucks and Panera. Some of the artiste stores such as FireFly Moon and Revolve that added charm to the Lexington Center have also closed their businesses. The Economic Development Office requests to start a Lexington Small Business COVID Relief Grant funded by ARPA funding for$250,000. This will be a direct funding program for small businesses to address negative economic impacts. The grant mimics some of the existing funding programs successfully executed by municipalities such as Acton, Concord, and Somerville. We hope to start the program as soon as possible to support the business to stay afloat during the winter months and to support revenue loss that occurred during the construction season. A grant amount of up to $25,000 or equivilant to the justified revenue loss will be provided to each eligible and approved small business owner/property owner. Funds will be allocated by way of a thorough review process by the ED Office and a final approval by the Town Manager which will be focused on delivering the greatest impacts both for owners, tenants, and workers as well as for the community. Funds are intended to help local businesses remain viable and to retain and/or create jobs despite disruptions related to COVID- 19 and the Center Streetscape project. The Economic Development Office is ready to start a short application process as soon as January 2022 and provide assistance for the economic recovery of Lexington's restaurants and retail corridors. Eliiible Uses of Funds Funds can be used for working capital expenses, including but not limited to rent or mortgage payments, payroll expenses including healthcare, and utility expenses. Eligibility Criteria To be considered for an award, the applicant must meet basic program eligibility requirements: • Less than 35 employees. • Have a physical, commercial presence in Lexington. • Demonstrated a significant loss in revenue since the COVID-19 closures since March 2020. Comparative Criteria All applicants who meet the basic Eligibility Criteria will be graded per Town program priorities, including: • COVID-19 Impact: applicants who demonstrate a severe impact on business operations and revenue due to COVID-19 will be prioritized, especially those who face ongoing operational challenges due to the requirements and practicality of social distancing measures. • The impact from Center Streetscape project: Businesses impacted significantly due to Center Streetscape and demonstrate revenue loss due to the Public works project. • Brick& Mortar Businesses: Businesses with brick and mortar locations on the first floor of commercial districts will be prioritized. • Lexington Character: The community cherishes its local-owned, independent, and unique businesses. While all businesses in Lexington are valued, those that can demonstrate local ownership and unique contributions to Lexington's community character will be prioritized. • Use of Funds: Given the scarcity of precious funds, applicants that can demonstrate a clear plan for the use of the funds, and explain how the funds will positively impact the viability of the business will be prioritized. • Disadvantaged Businesses: Additional consideration will be given to businesses that can demonstrate majority ownership by women, veterans, or minorities. 2 Grant Award Rubric Priority 0 Points F Points 7 Points 110 Points COVID-19 Business not Business is Business is The major impact on Impact impacted by significantly significantly operations due to social Covid-19 impacted, but impacted, but is distancing requirements and is able to operate in cannot function during Covid- able to operate a limited fashion 19 remotely or during the virtually COVID-19 crisis (e.g. restaurant offering takeout meals) Brick& Mortar Business has a Business has a Business has a physical location physical physical location in Lexington location in Lexington on in Lexington the first floor of a located on an commercial upper story district Lexington National chain or Independently- Independently- One-of-a-kind Character formula business owned owned small business or a franchise business business that business or provides a unique regional chain product offering with no more only found in than five Lexington that locations strongly in the Boston contributes to the region character of Lexington Use of grant Incomplete or General plan for The specific plan for use of thel Well-thought-out funds insufficient plan the use of the money with a discernable post-COVID-19 or description of positive impact on business Ian drafted with how the money money, but p p p will be used or description viability a clear strategy how the funds will lacks for the use of positively impact specificity or grant funds; the viability of the funds will make business details about impact a clear impact on the success of the business 3 The impact from This business has Business has been Business has been Center not been significantly significantly Streetscape impacted by a impacted for one season.ThE impacted for two or more public works project project business can demonstrate a seasons. The business can loss in revenue due to a publi demonstrate a loss in works project. revenue due to a public works project. Disadvantaged 3 points will be awarded for each category businesses of disadvantaged business ownership • Minority-owned • Woman-owned • Veteran owned Sincerely, Sandhya Iyer, Economic Development Director Casey Hagerty, Economic Development Coordinator Source: 1) Cowen, Gonzales, and Kaplan (2020). Building a New Future Together. Small Business Whitepaper: Metropolitan Area Planning Council(MAPC) 2) Town of Acton Small Business Relief Grant Program 3) Concord Together Small Business Grant Program 4) City of Somerville COVID-19 Small Business Relief Fund 4 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Lexington Opt-In to Settlement Agreement in Johnson& Johnson and Opioid Distributor Settlements PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.6 SUMMARY: Attached please find the o p io id settlement agreements that the Select Board had previously authorized the Town Manager to sign. As the Board is aware, there was a deadline of January 3, 2022 for the Town to p artic ip ate. The settlement paperwork was submitted to the Massachusetts Attorney General's office on 12/28/21. SUGGESTED MOTION: Move to authorize the Town Manager to execute the settlement agreements on the Opioid settlement as per the attached agreements presented by the Attorney General. FOLLOW-UP: Town Manager DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 9:25pm ATTACHMENTS: Description Type Subdivision Settlement Participation Form -Distributor Settlement Governmental Entity: m r Massachusetts Authorized Official: TAAI E�� A44--t I�Oy -70'o-cl.,dV MAIV46f K., Address 1: / 1AVr Address 2: -city, State, Zip: &tEXIM!�-72)Al, 4M e2_�Izc) Phone: Email: JA44tzo y Z &CXeW6-rcPAIA4.4. The governmental entity identified above ("Governmental Entity"), in order to obtain and in consideration for the benefits provided to the Governmental Entity pursuant to the Settlement Agreement dated July 21, 2021 ("Distributor Settlement"), and acting through the undersigned authorized official, hereby elects to participate in the Distributor Settlement, release all Released Claims against all Released Entities, and agrees as follows. 1. The Governmental Entity is aware of and has reviewed the Distributor Settlement, understands that all terms in this Participation Form have the meanings defined therein, and agrees that by signing this Participation Form, the Governmental Entity elects to participate in the Distributor Settlement and become a Participating Subdivision as provided therein. 2. The Governmental Entity shall, within 14 days of the Reference Date and prior to the filing of the Consent Judgment, secure the dismissal with prejudice of any Released Claims that it has filed. 3. The Governmental Entity agrees to the terms of the Distributor Settlement pertaining to Subdivisions as defined therein. 4. By agreeing to the terms of the Distributor Settlement and becoming a Releasor, the Governmental Entity is entitled to the benefits provided therein, including, if applicable, monetary payments beginning after the Effective Date. 5. The Governmental Entity agrees to use any monies it receives through the Distributor Settlement solely for the purposes provided therein. 6. The Governmental Entity submits to the jurisdiction of the court in the Governmental Entity's state where the Consent Judgment is fled for purposes limited to that court's role as provided in, and for resolving disputes to the extent provided in, the Distributor Settlement. The Governmental Entity likewise agrees to arbitrate before the National Arbitration Panel as provided in, and for resolving disputes to the extent otherwise provided in, the Distributor Settlement. 7. The Governmental Entity has the right to enforce the Distributor Settlement as provided therein. 8. The Governmental Entity, as a Participating Subdivision, hereby becomes a Releasor for all purposes in the Distributor Settlement, including, but not limited to, all provisions of Part XI, and along with all departments, agencies, divisions, boards, commissions, districts, instrumentalities of any kind and attorneys, and any person in their official capacity elected or appointed to serve any of the foregoing and any agency, person, or other entity claiming by or through any of the foregoing, and any other entity identified in the definition of Releasor, provides for a release to the fullest extent of its authority. As a Releasor, the Governmental Entity hereby absolutely,unconditionally, and irrevocably covenants not to bring, file, or claim, or to cause, assist or permit to be brought, filed, or claimed, or to otherwise seek to establish liability for any Released Claims against any Released Entity in any forum whatsoever. The releases provided for in the Distributor Settlement are intended by the Parties to be broad and shall be interpreted so as to give the Released Entities the broadest possible bar against any liability relating in any way to Released Claims and extend to the full extent of the power of the Governmental Entity to release claims. The Distributor Settlement shall be a complete bar to any Released Claim. 9. The Governmental Entity hereby takes on all rights and,obligations of a Participating Subdivision as set forth in the Distributor Settlement. 10. In connection with the releases provided for in the Distributor Settlement, each Governmental Entity expressly waives, releases, and forever discharges any and all provisions, rights, and benefits conferred by any law of any state or territory of the United States or other jurisdiction, or principle of common law, which is similar, comparable, or equivalent to § 1542 of the California Civil Code, which reads: General Release; extent. A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release, and that if known by him or her would have materially affected his or her settlement with the debtor or released party. A Releasor may hereafter discover facts other than or different from those which it knows, believes, or assumes to be true with respect to the Released Claims, but each Governmental Entity hereby expressly waives and fully, finally, and forever settles, releases and discharges, upon the Effective Date, any and all Released Claims that may exist as of such date but which Releasors do not know or suspect to exist, whether through ignorance, oversight, error, negligence or through no fault whatsoever, and which, if known, would materially affect the Governmental Entities' decision to participate in the Distributor Settlement. 11. Nothing herein is intended to modify in any way the terms of the Distributor Settlement, to which Governmental Entity hereby agrees. To the extent this Participation Form is interpreted differently from the Distributor Settlement in any respect, the Distributor Settlement controls. I have all necessary power and authorization to execute this Participation Form on behalf of the Governmental Entity. Signature: Name: Title: k-K Date: 1 2,geo-2-- Settlement Participation Form -MJ Settlement Governmental Entity: Massachusetts Authorized Official: 7��)A) AIAAAZreY,,-%. Address 1: / Address 2: City, State, Zip: Phone:FEmail: .--J CeX/ The governmental entity identified above ("Governmental Entity"), in order to obtain and in consideration for the benefits provided to the Governmental Entity pursuant to the Settlement Agreement dated July 21, 2021 ("Janssen Settlement"), and acting through the undersigned authorized official, hereby elects to participate in the Janssen Settlement, release all Released Claims against all Released Entities, and agrees as follows. 1. The Governmental Entity is aware of and has reviewed the Janssen Settlement, understands that all terms in this Election and Release have the meanings defined therein, and agrees that by this Election, the Governmental Entity elects to participate in the .... .... .... .. ... .... ..... ... Janssen Settlement and become a Participating Sub .ivision as provided therein. 2. The Governmental Entity shall, within 14 days of the Reference Date and prior to the filing of the Consent Judgment, dismiss with prejudice any Released Claims that it has filed. 3. The Governmental Entity agrees to the terms of the Janssen Settlement pertaining to Subdivisions as defined therein. 4. By agreeing to the terms of the Janssen Settlement and becoming a Releasor, the Governmental Entity is entitled to the benefits provided therein, including, if applicable, monetary payments beginning after the Effective Date. 5. The Governmental Entity agrees to use any monies it receives through the Janssen Settlement solely for the purposes provided therein. 6. The Governmental Entity submits to the jurisdiction of the court in the Governmental Entity's state where the Consent Judgment is filed for purposes limited to that court's role as provided in, and for resolving disputes to the extent provided in, the Janssen Settlement. 7. The Governmental Entity has the right to enforce the Janssen Settlement as provided therein. 8. The Governmental Entity, as a Participating Subdivision, hereby becomes a Releasor for all purposes in the Janssen Settlement, including but not limited to all provisions of Section IV (Release), and along with all departments, agencies, divisions, boards, commissions, districts, instrumentalities of any kind and attorneys, and any person in their official capacity elected or appointed to serve any of the foregoing and any agency, person, or other entity claiming by or through any of the foregoing, and any other entity identified in the definition of Releasor, provides for a release to the fullest extent of its authority. As a Releasor, the Governmental Entity hereby absolutely,unconditionally, and irrevocably covenants not to bring, file, or claim, or to cause, assist or permit to be brought, filed, or claimed, or to otherwise seek to establish liability for any Released Claims against any Released Entity in any forum whatsoever. The releases provided for in the Janssen Settlement are intended by the Parties to be broad and shall be interpreted so as to give the Released Entities the broadest possible bar against any liability relating in any way to Released Claims and extend to the full extent of the power of the Governmental Entity to release claims. The Janssen Settlement shall be a complete bar to any Released Claim. 9. In connection with the releases provided for in the Janssen Settlement, each Governmental Entity expressly waives, releases, and forever discharges any and all provisions, rights, and benefits conferred by any law of any state or territory of the United States or other jurisdiction, or principle of common law, which is similar, comparatil—e, or-e--q--u-i*valent'to §- 1542 of the California Civil Code, which reads: General Release; extent. A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release that, if known by him or her, would have materially affected his or her settlement with the debtor or released party. A Releasor may hereafter discover facts other than or different from those which it knows, believes, or assumes to be true with respect to the Released Claims, but each Governmental Entity hereby expressly waives and fully, finally, and forever settles, releases and discharges, upon the Effective Date, any and all Released Claims that may exist as of such date but which Releasors do not know or suspect to exist, whether through ignorance, oversight, error, negligence or through no fault whatsoever, and which, if known, would materially affect the Governmental Entities' decision to participate in the Janssen Settlement. 10. Nothing herein is intended to modify in any way the terms of the Janssen Settlement, to which Governmental Entity hereby agrees. To the extent this Election and Release is interpreted differently from the Janssen Settlement in any respect, the Janssen Settlement controls. I have all necessary power and authorization to execute this Election and Release on behalf of the Governmental Entity. Signature: Name: Title: / <rJs✓ A44414(r&72 Date: AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Schedule Potential Debt Exclusion Vote PRESENTER: ITEM NUMBER: Board Discussion and Vote I.7 SUMMARY: The Town Manager, Town Clerk, Deputy Town Manager and Director of Public Facilities reviewed the timing/dates for the debt exclusion vote for the Police Station. The planned date for the Police Station project at Town Meeting is for the Special Town Meeting to be held on 3/28/22, the deadline to hold the debt exclusion (90 days)is 6/26/22. Given the timing relative to end of school in 2022, staff is recommending either 6/6/22 or 6/13/22 for the debt exclusion vote. SUGGESTED MOTION: Move to set the date of 6/6/22(or 6/13/22)for the debt exclusion election for the Police Station project, subject to the Town Meeting authorizing the debt issuance for the project. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 9:30pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Town Manager Review Process PRESENTER: ITEM NUMBER: Jill Hai, Select Board Chair I.8 SUMMARY: Review process for Town Manager Performance Evaluation and discuss the timeline for the Town Manager Performance Evaluation for the period October 1, 2020-September 30, 2021. Attached is the blank Town Manager evaluation form which was approved in 2019. In addition, attached is a list of action steps for discussion for the process of the Town Manager Performance Evaluation for the period October 1, 2020-September 30, 2021. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/10/2022 9:40p m ATTACHMENTS: Description Type Proposed List of Action Steps for Town Manager Performance Evaluation (for evaluation period October 1, 2020-September 30, 2021) ❖ Town Manager submits self-assessment to Select Board ❖ Select Board Members will review the list of Town Manager goals from 2020- 2021. ➢ Select Board Members will submit by email any additional / new goals for the Town Manager for 2021-2022 to Executive Clerk for inclusion on the ranking list. (i.e. what new goals do you want to add for next year). The deadline for returning any new goals to the Executive Clerk is ❖ Executive Clerk will compile a master list of proposed Town Manager Goals for 2021- 2022. ❖ On the Executive Clerk will send to Select Board: ➢ The blank form fillable Town Manager Evaluation Form ➢ The master list of Town Manager Goals for 2021-2022 to be ranked. Board members will select 10 Goals, and rank them 1 to 10 (with 10 as the most important). ❖ The deadline for returning the Town Manager Evaluation Form and Ranked Goals for 2021-2022 is ❖ Individual Evaluations and top 10 Goals will be summarized and compiled into a master Performance Evaluation and included on the agenda for discussion and potential approval by the Board on Monday, Approved 11-12-19 Town of Lexington Town Manager Performance Review Policy NAM E: REVIEWER: REVIEW PERIOD: DATE: POLICY AND PURPOSE: The purpose of this evaluation instrument is to formally evaluate the Town Manager's performance on an annual basis.The document allows the Select Board (Board) to assess the Town Manager's performance in key competency areas and in the accomplishment of goals. Through the evaluation procedure, Board members will recognize strengths, offer positive feedback, and suggest any areas that require corrective action. Individual performance evaluation forms prepared by members of the Board are considered work product/personal documents, and shall not be publicly released. The only document to be released will be an overview document, compiling the scores and comments, prepared by the Executive Clerk to the Board. PROCEDURE: 1. The period of evaluation is October 1 through September 30. 2. The Town Manager will submit a narrative self-evaluation including a report on goal achievement. A copy of that self-evaluation/goal achievement and a blank evaluation form will be distributed to each Board member. 3. Board members will complete their evaluation forms and provide them to the Executive Clerk by a date set by the Chair. 4. The Executive Clerk will compile the ratings from individual evaluation forms and develop a document inclusive of all Board member's comments. In each of the competency areas, the Executive Clerk will provide the total number of ratings in each category (E, M, I & N/A). S. The Executive Clerk will give the individually completed performance evaluation forms, including the Board members individual narrative comments to the Director of Human Resources who will place them in the Town Manager's personnel file. 6. The Executive Clerk will provide the Town Manager with the consensus evaluation document at least one week prior to the date at which the document will be publicly discussed. Page - 1 - of 8 Initial Approved 11-12-19 7. The overview document will be released to all board members when meeting materials are publicly posted. RATING METHODOLOGY& INSTRUCTIONS This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the Town Manager's performance. Excel I n n ing (E) The Town Manager's work performance is consistently excellent e t/Outsta d when compared to the standards of the job. Meets Expectations (M) The Town Manager's work performance consistently meets the standards of the position. Improvement Needed (1) The Town Manager's work performance does not consistently p m h standards f position.meet the sta da ds o the e pos tn.o N0 Knowledge (N/A)Kn wl Not familiar enough to be able to rate this aspect of the Town , Managers performance. Any item left blank will be interpreted as a score of"3 =Average". This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Return all pages of this evaluation form. Initial each page. Sign and date the cover page. On the date space of the cover page, enter the date the evaluation form was submitted. All evaluations presented prior to the deadline identified on the cover page will be summarized into a performance evaluation to be presented by the Board to the Town Manager as part of the agenda for the meeting indicated on the cover page. KEY COMPETENCIES: 1. Individual Characteristics Is diligent and thorough in the discharge of duties Exercises good judgment Displays enthusiasm, cooperation, and willingness to adapt Exhibits composure and attitude appropriate for executive position 2. Professional Skills and Status Maintains knowledge of current developments affecting the practice of local government management Demonstrates a capacity for innovation and creativity Page - 2- of 8 Initial Approved 11-12-19 Anticipates and analyzes problems to develop effective approaches for solving them Demonstrates a willingness to try new ideas proposed by governing body members and/or staff Sets a professional example by handling affairs of the public office in a fair and impartial manner identifies professional development opportunities to continue personal development 3. Relations with Elected Members of the Select Board Carries out directives of the Board as a whole as opposed to those of any one member or minority of the Board Works with Chair to develop meeting agendas that reflect the guidance of the Board and avoids unnecessary involvement in administrative actions Disseminates complete and accurate information equally to all members in a timely manner Facilitates decision making without usurping authority Responds well to requests, advice, and constructive criticism 4. Policy Execution Implements actions in accordance with the intent of the Board and the goals established by the Board and aligns internal organizational goals with the Board's goals. Supports the actions of the Board after a decision has been reached, both inside and outside the organization Understands, supports, and enforces the Town's By-Laws, policies, and regulations Reviews policies and procedures periodically Offers workable alternatives to the Board for changes in By-Laws or policy when an existing policy or ordinance is no longer practical S. Reporting Provides regular information and reports to the Board concerning matters of importance to the Town Responds in a timely manner to requests from the Board for special reports Takes the initiative to provide information, advice, and recommendations to the Board on matters that are non-routine and not administrative in nature Produces reports that are accurate, comprehensive, concise and written to their intended audience Produces and handles reports in a way to convey the message that affairs of the Town are open to public scrutiny 6. Citizen Relations Is responsive to requests from citizens Page - 3 - of8Initial Approved 11-12-19 Demonstrates a dedication to service to the community and its citizens Maintains a nonpartisan approach Meets with and listens to members of the community to discuss their concerns and strives to understand their interests Monitors and makes appropriate efforts to maintain citizen satisfaction with Town services 7. Staffing Recruits and retains competent personnel for staff positions Applies an appropriate level of supervision to improve any areas of substandard performance Stays accurately informed and appropriately concerned about employee relations Ensures professional management of the compensation and benefits plan Promotes training and development opportunities at all levels of the organization Conducts labor relations in accordance with law and balances the impacts of employee morale and fiscal responsibility with comparable communities to ensure the Town retains the best staffing possible. 8. Supervision Encourages department managers to make decisions within their jurisdictions with minimal town manager involvement, yet maintains general control of operations by providing the right amount of communication to staff Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level Develops and maintains a friendly and informal relationship with staff and work force in general, yet maintains the professional dignity of the Town Manager's office Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, and providing appropriate feedback Encourages teamwork, innovation, and effective problem-solving among staff members 9. Fiscal Management Prepares a preliminary balanced budget to provide services at a level deemed appropriate by the Board Makes the best possible use of available funds, conscious of the need to operate the Town efficiently and effectively Prepares a budget and budgetary recommendations in an intelligent and accessible format Page -4- of 8 Initial Approved 11-12-19 Ensures actions and decisions reflect an appropriate level of responsibility for financial planning, accountability and development of policies and long term financial planning to meet the long-term budgetary needs of the Town Appropriately monitors and manages fiscal activities of the organization Works with all departments including the Superintendent on developing a fair revenue allocation formula that meets the needs of the entire Town 10. Community Shares responsibility for addressing issues facing the Town Avoids unnecessary controversy Cooperates with neighboring communities Helps the Board address future needs and develop adequate plans to address long term trends Cooperates with other regional, state, and federal government agencies and officials, including Hanscom Air Force Base NARRATIVE EVALUATION (Select Board to complete) 1. What would you identify as the manager's strength(s), expressed in terms of the principal results achieved during the rating period? Page - 5 - of 8 Initial Approved 11-12-19 2. What performance area(s) would you identify as most critical for improvement? 3. What constructive suggestions or assistance can you offer the manager to enhance performance? Page - 6- of 8 Initial Approved 11-12-19 4. What other comments do you have for the manager; e.g., priorities, expectations, goals or objectives for the new rating period? 5. Unplanned Actions/Achievements 6. Learning and Development Plans Page -7 - of 8 Initial Approved 11-12-19 Town Manager Performance Evaluation Form Acknowledgement of Receipt This is to acknowledge the fact that the performance review was conducted by the Select Board in accordance with the procedures and that the Town Manager has received the overview document. SELECT BOARD Date: TOWN MANAGER Date: Page -8- of 8 Initial