2021-11-18-SBFRC-min - Laserfiche WebLink

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can lay out a timeline with deliverables. It was suggested that we don't set a presentation date until we have a conversation about what the work is yet, and how Long we think that will take. This was identified as a piece of a deeper discussion of the "integrated use concepts", and what comes out of that. Focus Groups Update - It was decided that the next SBFRC meeting would extend to a two-hour meeting to focus on reviewing the integrated concepts and our charter per deliverables. Mark, Paul, and Jaclyn volunteered to help structure the meeting per the integrated concepts (with Paul unable to attend on 12/2) where we talk about some combined concepts of uses to be housed at the Stone Building. Melinda volunteered to draft a letter that requests the change in our charge (timeline) that might be reviewed at the end of the next SBFRC meeting. Carolyn and Melinda have written up notes from the history focus group meeting, and added them to the running log of comments. It was hoped that, as this is a living document, that it might be shared online as a "view only" document and still be in compliance with OML. Open Meeting Law - Suzie reported on Town Council's advice per OML and GoogleDocs: "Once a quorum of a board or committee member has [had] seen input from one board or committee member, a deliberation has happened - which should only be done in open meeting. Accordingly, if the shared document is shared with a board or committee, that could cause problems." It was noted however, that documents that are shared simultaneously (e.g., minutes) do not create the same problem. Suzie is pushing for the Town Council to provide more clarification to all committees, during this time of enhanced remote work and meetings. The SBFRC reviewed our spreadsheet of Case Studies, adding new places to the list. Cristina will send the document to members as a pdf once all the items have been Listed. It was pointed out that we need to better define the criteria we are using to review the structures on the spreadsheet, or how to identify what lessons we want to pull out from their model. It would also be helpful to pull out aspects that might be relevant to the Stone Building - i.e., what components of other working models are relevant, such as rental space. It was indicated that it would be helpful to start locally understanding what typical rental rates would be of analogous structures (assuming that, for instance, a likely 2