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September 29, 2021
Lexington Recreation Committee,
We would like to bring to the committee's attention some issues regarding scheduling of athletic fields
that affect usage by Lexington United Soccer Club(LUSC). We believe these merit attention when
considering overall field capacity planning,field allocation, and coordination between town
departments.
As a reminder, LUSC provides soccer opportunities at diverse levels for Lexington children in grades K-
12.The club typically has 1300-1400 children enrolled each season, almost all of which are Lexington
residents. This season we have 51 travel teams (4t"-8t"grade), 18 in-town teams (3rd-4`"grade) and 45
teams in our Saturday Diamond program (K-2nd grade). We believe LUSC's programs represent an
important feeder for the LHS soccer programs as well as providing important recreational outlets for
Lexington youth.
Most LUSC teams have two weekday practices in the 5.30-8.30pm timeslot. Access to fields in this
timeslot is critical to a functioning program, especially the turf fields that are much more resilient to
weather and heavy use.Typically, LHS uses the fields until 5.15pm, allowing youth sports such as LUSC
to have access from 5.30pm. We believe we have a cooperative relationship with the LHS Athletics
department and we share common goals. In previous seasons, LHS has occasionally scheduled games
on the Lincoln 2 lighted field,typically once or twice.
With that background we would like to note the following issues:
1. Increasing use of turf fields by LHS on weekday evenings
This season, LHS has scheduled use of Lincoln 2 through the 5.30-8.30pm period on six weekdays.
This is a significant increase that impacts our field access, especially later in the fall when only
lighted fields can be used. From discussions at the Sports Advisory Council convened by the
Recreation Department,we understand that this increase is in part due to a shortage of match
officials,so that games have to be scheduled back-to-back instead of in parallel. In addition to the
impact this season, we are concerned that this trend will continue to increase in the future.
2. Encroachment of LHS games into LUSC permitted time
With LHS use ending shortly before 5.30pm, we have experienced multiple instances of LHS
activities running over and eating into LUSC's permitted field time. As an example, on Friday
September 10, LUSC's teams were not able to access Lincoln 1 or Lincoln 3 until about 6.15pm due
to LHS games over-running. While the reasons for this are understandable (visiting team's travel was
delayed),they have unpredictable and negative impacts for dozens of children in the LUSC program.
This also happened several times in prior seasons.
3. Diamond School on Saturdays
For over 15 years, LUSC has run its signature soccer entry program for Lexington K-2 children at the
fields at Diamond on Saturday mornings.This location is uniquely suitable for the program due to
the expansive fields. Recently,the program has been significantly compromised by the simultaneous
use of Diamond by the German School, a non-Lexington entity which rents the school building.The
combination of the two activities,with hundreds of cars dropping off, picking up and parking, has
created an unsafe,stressful and unsustainable overload on the roads and facilities around
Diamond.
We would welcome committee consideration of the above points. For the first two,we believe this
provides further support for the ongoing Field Feasibility Study and the aim of increasing the amount of
playable fields for the important weekday periods. For the final point, we suggest consideration of
alternative locations for the German school if at all possible in the future.
Sincerely,
Tim Clackson
VP Logistics, LUSC
LUSC Board Member
Wks a fi.., " ;
September 27, 2021
65 Devonshire Street,3"Floor,Boston,MA 02109
Tel:617.4'12.4460
Lexington Community Center
Recreation Department
39 Marrett Road
Lexington, MA 02421
Attn: Melissa Battite, Director of Recreation and Community Programs
Re: Project Update I Comprehensive Study of Athletic and Outdoor Recreation Facilities
The following is an overview of the project and progress to elate:
1. Project overview-As the study continues, the project overview below is left intact to remind us of the purpose
of this effort. The athletic field study was borne out of the Minuteman Sports Complex venture not being
approved. Ultimately citizens of Lexington were unclear if the complex was needed based on the available
athletic facilities and current demand. The desired/expected outcomes are as follows:
■ Determine the benefit of installing sports Evaluate the impact of installing additional
lighting to programming and field use synthetic turf fields on field availability and
■ Optimize available fields for better use of space condition
through reconfiguration/expansion Evaluate/identify the need for purchasing a site
• Safety/end of life 1" priority for field expansion or pursuing a public/private
partnership
2. Accomplished to Date
■ Town field programrning/scheduling inventory • A project stakeholder meeting was held on
is complete September 20, 2021 to provide a project
■ Ongoing coordination between the Town and overview and solicit input regarding level of use
consultant to validate data continues and participation by each sports organization
• Field capacity analysis is complete and under A public engagernent session has been
review by the Town scheduled Tuesday, October 5111 to review the
• Draft existing conditions reports are complete project with the community at large
and are under review by the Town
3, Next Steps
• Coordinate with school officials on recess and • Finalize field use matrix and demand
physical education. analysis.
• Stakeholder interviews, demographics, and • Schematic options for field renovation
field use inventory matrix. Receive improvements, expansion/reorganization,
stakeholder input by October 1. conversion to synthetic turf, lighting
• Review school dernographic data/enrollment • Review anticipated imminent improvements
projections. and their relationship to this study
4. Basic Project Timeline
See following page for more information
westonandsampson.com
Page 2
Basic Project Timeline Table
1. Kickoff meeting j July 2021 f
2. Project team meetings On-going
3. Meetings with community stakeholders Sept/Oct 2021 j
4. Information and data collection Ongoing 2021
5. GIS/aerial mapping July 2021 (Complete)
6. Budget, options, and alternatives Oct 2021
7. Draft Report Sep/Oct 2021
8. Action plan with prioritized improvements Oct/Nov 2021
9. Final Report Nov/Dec 2021
westonandsam pson.comWeston
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STING SEPTEMBER 29,
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Agenda
Introductions
Gene Bolinger` PIC
Ryan Chmielewski PM ��i/�til�,°"��1"f "
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Study Overview ���ry,r;f✓r
Basic Goals
Process
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Field Inventory+Analysis
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Field Programmed Uses
Field I Capacity
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Stakeholder Involvement Data Analys,w
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Next Steps
ESTABROOK ELEMENTARY SCHOOL
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Study Overview I Basic Gcia9s
Determine the benefit of installing
sports lighting to programming and
field use
Optimize available fields for better use
of space through reconfiguration/
expansion
Evaluate the impact of installing
additional syntheticturf fields on field
availability and condition �'�+
Evaluate/identify the need for
purchasing a site for field expansion or `, I
pursuing a public/private partnership
Safety/end of life zit priority
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Study Overview I Process
Inventory(complete)
Analysis Physical Condition
Existing Programming I Scheduling
Field Use I Stakeholder Input
Field Capacity Current and Future
Field improvement Concepts
Recommendat on s
Phasing
Capital Planning Process
LINCOLN PARK
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CENTER RFC. COMPLEX JUSTIN PARK ' "`
CLARKE MIDDLE SCHOOL KINNEENS PARK
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SCHOOL MARVIN PARK
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FISKESCHOOL MUZZEY FIELD
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GARFIELD PARK SUTHERLAND PARK
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Field Inventory+Alysis
Physical Conditions Analysis
TLrf quality, irrigation, drainage,
grading etc.
Dimensions
Solar orientations kvr,
Room for expansion or re-orientation
ADA Access and parking >✓ nr a
Lighting r r til ln,i lnit f�� kk ���
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Available amenities/ restrooms
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Environmental constraints
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Prioritize existing conditions analysis to
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accommodate potential seasonal
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DIAMOND MIDDLE SCHOOL
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Field Inventory+An lysis
How many fields does Lexington have?
LIVING GRASS DIAMOND FIELDS `/
• 4 Large Diamonds
• 1.8 Small Diamonds
LIVING GRASS RECTANGLE FIELDS
• g Large Rectangles G
• zo Small Rectangles
SYNTNETICTURF FIELDS
4 Large Rectangle
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Field 9nventory+An lysis
How many fields does Lexington ACTUALLY have?
Field Overlay
LIVING GRASS DIAMOND FIELDS -
• 3.5 Large Diamonds
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• 13.7 Small Diamonds
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LIVING GRASS RECTANGLE FIELDS
• 6 Large Rectangles r '
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• 8.8
SYNTHETIICTURF FIELDS vL
• 4 Large Rectangles f% " (nJ1 !✓
HARRINGTON ELEMENTARY SCHOOL
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Field Capacity
FIELD INVENTORY PROGRAM POTENTIAL
Diamond Rectangle Overlay Diamond Rectangle
Facility
Large Small Large Turf Large Large Small Large:Turf Large
(85'-90') (60'-75'1 (165'x300') (165'x300') Small (85'-90') (60'-75') (165'x300') (165'x300') Small
ADAMS PARK 1 1.0
- - .. --- .. ---- -------- ......_... --
BOWMAN SCHOOL FIELD 1 1.0
BRIDGE SCHOOL FIELD 2 1 1 r 1.0 0.5 1.0
CENTER RECREATION COMPLEX 2 2 1 2 r 1.5 2.0 1.0 1.5
CLARKE MIDDLE SCHOOL FIELDS 1 1 2 r 1.0 0.5 1.5
DIAMOND MIDDLE SCHOOL FIELDS 1 1 2 r 1.0 1 1.0 1.0
ESTABROOK ELEMENTARY SCHOOL 1 1 r 0.5 0.5
FISKE SCHOOL FIELDS ^m 2 1 r 0.7 0.3
FRANKLIN PARK 1 1.0
GARFIELD PARK 1 1.0
HARRINGTON SCHOOL FIELDS 2 2 r 1.0 1.5
--- -----_. .... - _,.__...... - _..._._ . ------ - _
HASTINGS SCHOOL FIELDS 1 -1.0-
..............
JUSTIN PARK 1 1.0
KINNEENS PARK 1 1.0
LINCOLN PARK - 2 3 2.0 3.0
MARVIN PARK 1 1.0
MUNROE PARK 1 1.0
_..-_.._._. - -.... ..-._.-_ .-- - - --- _--.-....
MUZZEY FIELD 1 1.0
_..__......... ._........................-- ----_.--. ._
RINDGE PARK 1 1.0
SUTHERLAND PARK 1 1.0
TOTAL FIELDS 4 1 18 1 4 9 10 7 3.5 13.7 6.0 8.8
Recommended Hours Per Field ape 600 1 600 1,200 500 500 1,260
TOTAL HOURS AVAILABLE ANNUALLY 2,400 10,800 4,800 4,500 5,000 2,100 8,202 4,800 1 3,000 4,415
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Field Capacity
What is yourfield use Program Potential?
FIELD USE SCENARIO
Description Diamond Rectangle
Large Small Large Turf Large Small
Number of Fields 3.5 13.7 4.0 6.0 8.8
Capacity Assumption HrslYr 600 600 1,200 500 500
Hours Available 1 2,100 8,202 4,800 3,000 4,415
Hours Used 1 5,914 23,732 7,016 8,466 2,380
Hours Balance 1 -3,814 =15,530 -2,216 1 -5,466 12,035
Field Balance -6 -26 -2 -11 1 4
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Rectangle Rectangle Rectangle
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Field Programmed Uses
FIELD USE BY SEASON I GARFIELD PARK Little League Field 340 247 1 32 1 1 619
Sports Hours PFJRmess Tots I HARRINGTON SCHOOL FIELDS Little League Field 1 [344 277 340 11 961
Facility Field :.,I Add Add. Softball Field 2 396 140 634 1169
Spring Summer pring Fall Annual
H Hrs. Muli Fee.Falk!1 54
ADAMS PARK Molh-U,io Rec.Field 326 278 603 Malt)-Use Rec.Field 2 9
297 135 r566
----------------
997
BOWMAN SCHOOL FIELD Litt,League Field 340 268 322 930
— HASTINGS SCHOOL REM Little League Field
BRIDGE SCHOOL FIELD T9.11 Field 471 390 861 r Under0onsiruction
Kin I,-use Rec Field __ JUSTINPARK Mo ,
48w
428 1,175
Softball Field 2 471 387 -_-_-_475 1,333
KINNEENS PARK Tee Ball Field 267 86 353
CENTER RECREATION COMPLEX 8...,11 Held-Certerl 1,032 412 1,014 2,458
956 -341 365 1 0e11 LINCOLN PARK Synthetic Turf-Mutt-Use Fields 1,013 1 207 729 1,948
-
Sendai 1,270 221 973 7
Lane Le.itnne-IF,e,It to�r ego 511 270 Synthetic Turf-Mult-Use Field 2 1,078 147 848 2,072
Synthetic TuHHAu(i,-_U,1_j Feidd Synthetic Turf-Mi Field 3 953 137 681 1,771
F..tbl]Feld 1,052 354 1,77 917
-------------- Softball Field 511 370 36
603
Pmiziic.M.Ifl-UField 931
Little League Field 340 384 37 761
CILARKE MIDDLE SCHOOL Baseball Hold 926 38 765 ':1,728
FIELDS -------------879 302 61_1 MARVIN PARK
- _----—----------- ..........
Mbiki:u.' R 6 c_T_..11J____ 1�473 71 1,370
DIAMOND MIDDLESCHOOL B.,eb.11 Field 936 207 947 2,080 MUNROE FIELD Multi-Use Rent.Field 360360
FIELDS Softball Field 848 2 _94-3 2,073
WIWI-Rec.Fide[ 1,278 62 789-- MUZZEYFIELD WIJ-Use Rec.Field 237 31 219 4117
ESTABROOK FLEwiFmTARY Sufficient rh,W 465 89 611 I164
SCHOOL FIELDS 10"I.-U-Rec Field rrt ill %r,1Q RINDGEPARK Tee Ball Field 277 84 1 361
FISKESCHOOL FIELDS LOU,Leegue Field 1 449 236 426 1,110 SUTHERLAND PARK Little League Field 279 81 360
Little League Field 2 114-79— 268 1121 1,137
FRANKLIN PARK Softball Field 330 245 195 0
____-7.7 Totals 23,488 6,933 17,446 47,866
gton Athletic Field Study-2021
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Stakeholder Involvement I Program Analysis
Now do we determine current/future field demand?
DEMOGRAPHICS
Estabrook
PE or L.�rbwe boys 2016 Freshrxrart FagLdar 67 5 13
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Next Steps
Community Engagement Meeting
Stakeholder Data Due
Collect, Organize + Finalize/Summarize Data
Field Improvement Concepts I Budget Considerations
Final Plan/Report+ Recommendations
Plan Adopted
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CENTER RESTROOM BUILDING; -
RENOVATION
Center Field, Lexington
MA. 02421
PRELIMINARY DESIGN
PROGRESS
9/28/2021
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FY2023-27 Capital Summary
lD# Program Name FY2023 FY2024 FY2025 FY2026 FY2027 Funding Source
6201 Pine Meadows Improvements $ 95,000 IS - $ 250,000 $ - $ 60,000 Recreation
6203 Pine Meadows Equipment $ -1$ 95,000 $ - $ 75,000 $ 30,000 Reoreation
Total Recreation Enterprise Capital Programs $ 95,000 $ 95,000 $ 250,000 $ 75,000 $ 90,000
ID# Project Name FY2023 FY2024 FY2025 FY2026 1tY2027 Funding Source
Rei c-23-1 Pine Meadows Clubhouse Renovation $ - $ 120,000 $ - $ 1,680,000 $ - Cash capital,Bonding
Rec-23-2 a Lincoln Park Field Improvements $ - $ - $ 775,000 $ 806,000 $ 838,000 yv Capital,
al,Bonding,CPA,o a
Rec-23-3 Community Center Campus Expansion $ - $ - $ - $ - $ - Cash Capital,Bonding,CPA,
Bxolndod Debt,P ivate,other
Rec-23-3 Town Pool Water Heater Replacement IS 31,000 $ - $ - $ - $ - Cash Capital
Total Recreation Capital Projects $ 31,000 $ 120,000 $ 775,000 S 2,486,000 $ 838,000
YD# CPA Project Name FY2023 FY2024 FY2025 FY2026 FY2027 Funding Source
{Rec-CPA-1 Park a.nd Playground Improvements S 200,000 $ 150,000 $ 800,000 S 835,000 $ 250,000 CPA
Rec-CPA-2 Park Improvements-Athletic Fields $ 250,000 $ 285,000 $ 480,000 S - $ - CPA
Rec-CPA-3 Park Improvements-Hard Court Surfaces $ 2,500,000 $ - $ - $ - $ - CPA
Rec-CPA-4 {Park Improvements-Site Amenities $ - $ 30,000 $ - $ 30,000 $ - CPA
Rec-CPA-5 Cricket Field Construction $ - $ --- $ S 200,000 $ - CPA.
Rec-CPA-6 Community Park Master Plan-Lincoln Park $ 100,000 $ - $ - $ - $ - CPA
Rec-CPA-7 Lincoln Park Fitness Stations Equipment $ - $ - $ - $ - $ 50,000 CPA
Rec-23-2 Lincoln Park Field Improvements $ - $ 25,000 $ 425,000 $ 442,000 $ 460,000 rash Capital,Bonding,CPA,
E l> Private,Other
Total Recreation CPA Projects $ 3,050,000 IS 490,000 IS 1,705,000 $ 1,507,000 $ 760,000
Recreation-Page 171 Printed September 15,2021
�.%lr s x,
I12 � ' Town of Lexington - .FY2023-27 Capital Program Investment
Program Name: Pine Meadows Improvements Date: 8/30/05
Program ID: 6201 Department: Recreation&Community Programs Revised: 9/14/21
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Capital Program:
In FY2023,the Recreation Committee requests$95,000 from the Recreation Enterprise Fund to install new fairway
bunkers on the 2nd and 7th holes, install a greenside bunker at the 8th hole,reconstruct the bunker on the 9th green
and expand the tee at the 9th hole,reconstruct the middle tee on the 8th hole,and complete the design and
engineering work associated with the cart path restoration and renovation on the 5th hole.
Goals of Capital Program:
Pine Meadows is a valuable open space and recreational resource for the Town of Lexington. It is used year round
by residents to play golf, cross-country ski, sled and walk.Improvements are necessary to provide quality playing
conditions. This will ensure an enjoyable golfing experience resulting in more play and revenue for the Town.
Impact if Not Maintained:
These enhancements will help to improve the overall playability of the golf course. If these improvements are not
undertaken, the conditions will worsen,which could result in a reduced number of rounds played, and will continue
to decrease the ability to maintain these areas.
Major Spending over Past 5 Years:
The green on the 4th hole was reconstructed in FY2017. In FY2020,the bunkers on the 6th and 7th green were
reconstructed,the bunker on the 5th hole was converted to a grass hollow,the forward tee on the 6th hole was rebuilt,
drainage work on the 7 l hole was completed,the cart paths on the 1st hole by the green to the 2°d tee and from the
parking lot to the 5th tee were reconstructed,the cart path by the 4th green was relocated and the cart path on the 61h
and 7th holes were repaired and extended. A total of$140,000 was appropriated for both of these projects.
Work Currently Underway:
The design and engineering work associated with the drainage improvement project on the :1st and 2nd fairways,
which is scheduled for FY2025,will be taking place in FY2022.
Planned Spending for Next 5 Years:
FY2025: $250,000-Complete the drainage improvements on the 1st and 2nd fairways and renovate the cart path
on the 5th hole. The design and engineering phase for the drainage improvements will be completed in FY2022 and
the design and engineering phase for the 5th cart path will be completed in FY2023.
FY2027: $60,000-Reshape the 2nd green(which will involve stripping the sod, shaping the green, and replacing
the existing sod), cart path and restoration work at the 7th tee, extend the 3rd fairway to the left and install
irrigation, and complete a new Master Plan(replacing the 2006 Master Plan,which is substantially complete).
Basis for Cost Projections:
The cost is based on an estimate provided by a golf course architect in August 2021. All cost estimates are provided
in then-year dollars (FY2023 request in FY2023 dollars, FY2025 request in FY2025 dollars, FY2027 request in
FY2027 dollars).
Stakeholders: Residents,Nora-Residents,DPW,Recreation&Community Programs,Recreation Committee,
Lexington High Golf Team,Minuteman High School, and the Conservation Commission
Operating Budget Impact:
A reduction in revenue if the fairways, greens, and tee boxes are not playable.
R.ecreatim-Page 174 Printed,5eptember 15, 2021
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/9 $ 65,000 $ 64,677 $ — $ — $ 323
2019/1.5A $ 75,000 $ 69,859 $ — $ — $ 5,141
2021/11A $ 25,000 $ -- $ — $ 25,000 $ —
Totals $ 165,000 $ 134,536 $ — $ 25,000 $ 5,464
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Design/Engineer $ 25,000 $ 20,000 $ 15 000
Construction $ 60,000 $ 210,000 $ 40,000
Equipment
Contingency $ 10,000 $ 20,000 $ 5,000
Totals $ 95,000 $ — $ 250,000 $ — $ 60,000
CPA Amount $ — $ — $ — $
Recreation-Page 175 Printed September 15, 2021
„5
\\z Town of Lexington - FY2023-27 Capital Program Investment
Program Name: Pine Meadows Equipment Date: 8/08/11
Program ID: 6203 Department: Recreation&Community Programs Revised: 9/14/21
Submitted by: Melissa Battite Phone: (78'1) 698-4801 Email: mbattite@lexingtoiuna.gov
Description of Capital Program:
The past and future success at Pine Meadows can be attributed to the ongoing investment in golf course
infrastructure and equipment to maintain the 88 acres of property. Sufficient equipment is needed to properly
maintain the golf course on a daily basis and also to provide superior playing conditions on a consistent basis
throughout the year.
Goals of Capital Program:
Each day, the course is open for play from dawn to dusk. The golf course is staffed so that the greens,tees,and
fairways can be cut with minimal disruption of play while providing outstanding playing conditions. The quality of
cut and height of cut from mowers ensures that golfers will be able to quickly locate their ball and be able to hit a
satisfactory shot resulting in an improved pace of play. An improved pace of play and superior playing conditions
ensures an enjoyable golfing experience resulting in more play and revenue to the Town.
The overall aesthetic quality of a golf course is very important to its ultimate financial success. The good
maintenance of a golf course requires equipment that operates efficiently, effectively, and safely.
Electric and/or hybrid options will be considered when purchasing new equipment.
Impact if Not Maintained:
If the turf and fairways are not maintained properly,it will affect the quality of play and the Town will lose
customers,thus reducing revenue. In addition to the financial loss,employee safety issues arise if machinery is
operated beyond its reasonable life span.
Major Spending over Past 5 Years:
In FY2018, a new Toro Triplex mower for the greens and an Excel Hustler Trim mower were purchased. In
FY2019, a new Toro Triplex mower for the tees and fringe, a Smithco Super Bunker Rake, and a Lely Spreader
were purchased. In FY2022, a new Toro Fairway mower will be purchased. A total of$177,000 was appropriated
for this new equipment.
Work Currently Underway:
A new Toro Fairway mower will be purchased in FY2022,replacing the 2012 fairway mower. The life expectancy
of a fairway mower is 10 years.
Planned Spending for Next 5 Years:
FY2024: $95,000-Purchase a new Turfco Top Dresser replacing the 2001 Turfco Top Dresser and a Toro
Groundsmaster 4500D Rough Mower replacing a 2015 Toro Grou:ndsmaster 4500D Rough Mower. The life
expectancy of a top dresser is 15 years and 8 years for a rough mower.
FY2026: $75,000-Purchase a new Toro Triplex greens mower replacing the 2009 Jacobsen mower, a buffalo
blower replacing the 2007 buffalo blower,and a Toro Workman utility vehicle replacing the 2006 Toro Workman
utility vehicle. The life expectancies of a greens mower and buffalo blower are both '10 years and 13 years fora
utility vehicle.
FY2027: $30,000-Purchase a new Toro fairway aerator replacing the 2006 Toro fairway aerator. The life
expectancy of a fairway aerator-is 12 years.
Recreation-Page '176 Prir ted,September 15, 2021
Basis for Cost Projections:
August 2021 cost estimate. All cost estimates are provided in then-year dollars(FY2024 request in FY2024 dollars,
FY2026 request in FY2026 dollars,FY2027 request in FY2027 dollars).
Stakeholders: Residents,Non-Resident Golfers, Recreation&Community Programs,Recreation Committee,
Lexington Public Schools Golf Team, Minuteman Tech High School Golf Team
Operating Budget Impact:
Reduce repair costs.
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/11 $ 55,000 $ 51,812 $ — $ — $ 3,188
2018/15 $ 60,000 $ 60,000 $ — $ — $ —
2021/11B $ 62,000 $ — $ — $ 62,000 $ —
Totals $ 177,000 $ 1.11,812 $ — $ 62,000 $ 3,188
*Data current as ofSepternber 17,2021.
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Design/Engineer
Constriction
Equipment $ 95,000 $ 75,000 $ 30,000
Contingency
Totals $ — $ 95,000 $ — $ 75,000 $ 30,000
CPA Amount $ — $ —
Recreation-Page 177 Printed September 15, 2021
k
k-a Town of Lexington - FY2023-27 Capital.Improvement.Project
Project Name: Pirie Meadows Clubhouse Renovation. Date: 8/15/17
.Project ID: Rec-23-1 Department: Recreation& Community Programs Revised: 9/14/21
Submitted by: Melissa Battite Phone: (781)698-4801 Email: mbattite@lexingtonma.gov
Description of Project:
The Recreation Committee is requesting$120,000 in FY2024 for the design and engineering costs associated with a
renovation of the clubhouse at the Pine Meadows Golf Club. This request was initially submitted in FY2021 and
FY2022,but was postponed as a result of the COVID-19 pandemic.
The clubhouse was constructed prior to the Town's acquisition of the course in 1988 and due to its current
condition,the building is in need of a complete renovation. The project will include renovating the men's and
women's bathrooms as well as the main concourse area, repairs to the plumbing system and installation of all new
fixtures(toilets, sinks, drinking fountain),new windows,and replacement of the existing roof. Additionally, in its
current condition,the clubhouse is not ADA-compliant. This project will address the accessibility issues in the
clubhouse that were cited in the 2017 ADA Compliance Study,which was identified as the#2 priority by the
Commission on Disability, Going forward,Pine Meadows will become compliant with ADA and a facility that is
welcoming to people of all ages and abilities. The Pine Meadows Golf Club is a crown jewel of the Town's
Recreation infrastructure and this renovation will support the continued, successful operation of the course for the
next generation.
Following the design and engineering phase for this project,construction is scheduled to take place in FY2026.
Justification/Benefit:
The Pine Meadows Golf Club is a recreation facility that is open during the spring, summer, and fall. The course
averages approximately 33,000-35,000 rounds played each year and generates approximately$800,000 in revenue
each season. With that being said,the course has experienced a significant increase in demand during the
COVID-19 pandemic,which is reflected in 46,072 rounds being played and$1,162,255 generated in revenue during
FY2021.
While the facility continues to operate safely,the clubhouse was built prior to the Town's acquisition of the golf
course in 1988 and no significant renovations have taken place over the past 30 years and is currently not in
compliance with ADA. The design and engineering phase will provide the Town with a detailed list of
recommended upgrades and repairs needed,thus allowing the Town to plan and budget the upgrades and repairs
effectively and responsibly.
Impact if Not Completed:
If immediate needs are not identified and addressed,the condition of the Pine Meadows clubhouse will continue to
deteriorate,which will impact the Town's ability to attract golfers of all ages and abilities in addition to decreased
revenues.
Timeframe:
2023-2026
Replacement Frequency:
30 years
Recreation-Page 180 Printecd S"eptember 15, 2021
Basis for Cost Projections:
Cost estimate provided in October 2020 based on similar projects. Annual inflation of 4%has been added to the
construction phase of the project. All cost estimates are provided in then-year dollars(FY2024 request in FY2024
dollars,FY2026 request in FY2026 dollars).
Stakeholders: Residents,Non-Residents,Recreation&Community Programs, Recreation Committee,DPW,
Lexington Public Schools
Operating Budget Impact:
Maintenance and repairs to the clubhouse has become an annual occurrence which impacts the operating budget.
Funding Source: Cash Capital,Bonding
Prior Authorizations: None.
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Erigineer $ 120,000
Project Management $ 25,000
Construction $ 1,555,000
Equipment
Contingency $ 100,000
Totals $ — $ 120,000 $ — $ 1,680,000 $ —
CPA Amount $
Recreation-Page 18'1. Printed September 15, 2021
Town of Lexington - FY2023-27 Capital Improvement Project
Project Name: Lincoln Park Field Improvements bate: 8/28/19
Project ID: Rec-23-2 Department: Recreation&Community Programs Revised: 9/14/21
Submitted by: Chris Filadoro Phone: (781)274-8355 Email: cfiladoro@lexingtoma.gov
lexingtonma.gov
Description of Project:
The Recreation Committee requests$25,000 in FY2024 to complete a feasibility study which will determine the
extent of the field replacement that will be needed at Lincoln Park. The results of the study will reveal if a full
profile replacement will be required or if some of the subsurface or base materials can be reused.
Upon completion of the feasibility study,the three synthetic turf fields at Lincoln Park will be replaced in three
subsequent years,with the Recreation Committee requesting$1,200,000 in FY2025 to replace the synthetic turf
field at Lincoln#1, $1,248,000 in FY2026 to replace the synthetic turf field at Lincoln#2, and$1,298,000 in
FY2027 to replace the synthetic turf field at Lincoln#3 (each project will also include work within the vicinity of
the field and these quotes are not included in the initial estimates. One example of this is in speaking with the
Conservation Commission, drainage improvements will be made to the area surrounding Lincoln#2 when that field
is replaced). The Lincoln Park fields see excessive use and timely replacement is critical to provide safe and
playable fields for youth and adult sports organizations,the community at large,and the Lexington Public Schools.
These requests represent a three-phase capital improvement program to address safety and playability at Lincoln
Park between FY2025-FY2027.
The synthetic turf at each field will be removed,partially recycled, and replaced with a similar synthetic turf and
infill to provide a safer and more uniform surface. Depending on the results of the feasibility study,the pad
underneath the synthetic turf may also need to be completely replaced. The drainage will be inspected and repaired
(if necessary)and the subsurface will be laser-graded prior to the synthetic turf installation. Each project also
includes replacement of the wooden anchors and edging around the perimeter of the field and rehabilitation of the
walkways and guardrails at the site.
In 2003, Lincoln Park was renovated to include the installation of three synthetic turf fields. The synthetic turf at
Lincoln#1 and#2 was last replaced in 2015 and the synthetic turf at Lincoln#3 was last replaced in 2016,. Each of
these replacements included a 10-year warranty. The turf at all three fields will need to be replaced based on the life
expectancies of the fields and due to the excessive amount of use that the fields receive.
Justification/Benefit:
Lincoln Park was reconstructed back in 2003 and the synthetic turf playing fields have been a valuable asset to the
community. Safety for all participants is a top priority and maintaining and improving upon the safety of the fields
is a major benefit to all users. The Town of Lexington athletic fields are heavily used by the community and the
synthetic turf allows for increased use during most weather conditions without damage to the turf.
Impact if Not Completed:
The impact of not approving this request will be a continuing deterioration of the synthetic fields which may'lead to
an unsafe playing surface and game cancellations and the facility closing. This would impact the Lexington Public
Schools,youth and adult leagues, and residents.
Timeframe:
2023-2027
Replacement Frequency:
10 years
Recreation-Page 182 Printed September 15, 2021
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2021. The synthetic turf,pad,and infill are not part of the CPA request. All cost estimates are provided in then-
year dollars(FY2024 request in FY2024 dollars,FY2025 request in FY2025 dollars,FY2026 request in FY2026
dollars,FY2027 request in FY2027 dollars).
Stakeholders: Residents,Non-Residents,Lexington Public Schools,Youth and Adult Organizations, DPW,
Recreation&Community Programs,Recreation Committee
Operating Budget Impact:
DPW staff hours,equipment, and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: Cash Capital,Bonding,CPA,Private,Other
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2013/8H Lincoln Park Field Improvements $ 565,000 $ 564,999 $ — $ — $ 1
2014/8H Lincoln Park Field Improvements $ 620,000 $ 616,521 $ — $ — $ 3,479
2015/8M Lincoln Park Field Improvements $ 650,000 $ 649,968 $ – $ — $ 32
Totals $ 1,835,000 $ 1,831,488 $ – $ — $ 3,512
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer $ 20,000 $ 75,000 S 75,000 $ 75,000
Project Management
Construction $ 1,025,000 S 1,073,000 $ 1,123,000
Equipment
Contingency $ 5,000 $ 100,000 $ 100,000 $ 100,000
Totals $ — $ 25,000 $ 1,200,000 $ 1,248,000 $ 1.,298,000
CPA Amount $ — $ 25,000 $ 425,000 S 442,000 $ 460,000
Recreation-Page 183 Printed September 15, 2021
F
1
Ek H,r Town of Lexington - FY2023-27 Capital Improvement.Project
Project Name: Town Pool Water Heater Replacement Date: 10/5/20
Project ID: Rec-23-3 Department: Recreation&Community Programs Revised: 9/14/21
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Project:
The Recreation Committee requests$31,000 in FY2023 to replace the water heater at the Irving H. Mabee Town
Pool Complex. This request includes materials and labor costs associated with the plumbing and electrical work
that will be required to dispose of the existing water heater and install a new water heater at the facility.
Justification/Benefit:
The Irving H.Mabee Town Pool Complex is a popular and highly utilized recreation facility during the summer.
While the facility continues to operate safely,the current water heater was installed back in 2013 and it has a life
cycle of 10 years. The water heater provides warm water to the sinks and showers in the women's and men's locker
rooms and the family bathroom as well as to the outdoor showers on the pool deck. Providing hot water to these
areas is a requirement of the Massachusetts Department of Public Health code for public swimming pools, so the
water heater must be replaced to ensure successful operation of the facility moving forward.
Impact if Not Completed:
If the water heater is not replaced and it fails during the summer,the Town Pool may be closed for an extended
period of time during the peak season,which would negatively impact pool users and significantly decrease
revenue.
Timeframe:
Fall 2022
Replacement Frequency:
10 years
Basis for Cost Projections:
Cost projections are based on similar past projects and a cost estimate was provided by the Facilities Department in
September 2021. This cost estimate is in then-year dollars(FY2023 request in FY2023 dollars).
Stakeholders: Residents,Non-Residents,Recreation&Community Programs,Recreation Committee,DPW,
Facilities Department,Health Department,Lexington Public Schools
Operating Budget Impact:
Failure to replace the hot water heater will result in higher repair costs to keep the current unit operational.
Funding Source: Cash Capital
Prior Authorizations: None.
Recreation-Page 184 Printed September 15, 2021
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer
Project Management
Construction $ 6,000
Equipment $ 22,000
Contingency $ 3,000
Totals $ 31,000 $ -- $ — $ — $
CPA Amount $ —
Recreation-Page 185 Printed,Sepleinber 15, 2021
;idfv`rJ r
T
own o Lexin ton - FY2023-27 CPA Project
.f �'
Program Name: Park and Playground Improvements Date: 8/30/05
Program ID: Rec-CPA-1 Department: Recreation&Community Programs Revised: 9/14/21
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests$200,000 in FY2023 to update and replace the playground equipment and
safety surfacing, install fencing around the playground, signage,park benches, and a bike rack at Kinneens Park.
The new playground equipment would be designed for children ages 2-12 and poured-in-place(PIP)safety
surfacing would be installed at specific locations,which would greatly enhance accessibility to those play elements
and significantly reduce the maintenance needed at the site going forward. Once the new play equipment has been
installed, an inspection by an independent,third-party company will be completed.
Goals of Capital Program:
Through the Community Needs Assessment, the playgrounds have been classified as either neighborhood or
community parks and they are used frequently by the children of Lexington. The existing play equipment at the
various parks is outdated and needs to be replaced. The playground equipment at Kinneens Park was last replaced
in 2004.
The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so
that all sites will be in compliance with local and national health and safety standards.
Impact if Not Maintained:
Based on the playground audits and the site assessments from the Community Needs Assessment,both completed in
2020, the current playground equipment,use zones,and surfacing are at the end of their life cycle and the CPSC,
ASTM,ADA standards have been revised over the years in an effort to maximize safety and accessibility. As the
equipment continues to age and deteriorate,more frequent inspections,repairs and equipment removal will be
needed to ensure that the users are safe. This is neither cost effective nor efficient.
Major Spending over Past 5 Years:
In FY2016,the playground equipment and safety surfacing at Marvin Park was replaced. In FY2017,the safety
fencing at the Center Recreation Complex along Worthen Road and at Muzzey Field was replaced. In FY2018, new
swings were installed at Munroe Park,Franklin Park, and at the Center Recreation Complex. In FY2021,the
playground equipment and safety surfacing was replaced and ADA improvements were completed at Sutherland
Park. A total of$298,000 was appropriated for these four projects.
Work Currently Underway:
Funding was appropriated in FY2022($170,000)to update and replace the playground equipment and safety
surfacing at the neighborhood park on South Rindge Avenue. The project also calls for the installation of fencing
around the playground,signage,park benches, trash receptacle, and a bike rack at the park. Additionally,based on
the recommendations in the 2017 ADA Compliance Study, the walkway leading to the playground will also be
renovated to meet the minimum width regulations and have a running slope of less than 5%and an accessible path
leading to the Arlington Reservoir Trail and a connection to the basketball courts will also be installed. It is
anticipated that this project will be completed in Spring/Surniner 2022.
Planned Spending for Next 5 Years:
FY2024: $150,000-Update and replace the playground equipment and safety surfacing and install signage and a
bike rack at the Justin Street Park(the playground equipment at this neighborhood park was last replaced in 2003).
Additionally, based on the recommendations in the ADA Compliance Study, an accessible route will be installed
between the accessible parking area and the playground.
Recreation-Page 188 Printed September 15, 2021
FY2025: $800,000-Update and replace the playground equipment and rehabilitate the rubber poured-in-place
safety surfacing at Lincoln Park. The Lincoln Park Playground is one of two community playgrounds in Lexington.
The new playground will provide universal access to all play components and elements so the playground will be
welcoming and accessible to individuals of all ages and abilities. The playground equipment was last replaced in
2003 and the safety surfacing was last rehabilitated in 2013.
FY2026: $835,000-Update and replace the playground equipment and install safety surfacing at the Center
Playground at the Center Recreation Complex. The Center Playground is one of two community playgrounds in
Lexington. The new playground will feature poured-in-place safety surfacing(as compared to the engineered wood
fiber that is there currently)and will provide universal access to all play components and elements so the
playground will be welcoming and accessible to individuals of all ages and abilities. The playground equipment
was last replaced in 2006.
FY2027: $250,000-Replace the equipment and install a new lighting system at the Skate Park,located at the
Center Recreation Complex. This request is being brought forward based on feedback received from the
community about the need for nighttime use at the Skate Park. The equipment at the Skate Park was last replaced in
2014.
Basis for Cost Projections:
The cost projections are based on similar renovation projects and an updated cost estimate provided in September
2021. All cost estimates are provided in then-year dollars(FY2023 request in FY2023 dollars,FY2024 request in
FY2024 dollars,FY2025 request in FY2025 dollars,FY2026 request in FY2026 dollars,FY2027 in FY2027
dollars).
Stakeholders: Residents and Non-Residents
Operating:Budget Impact:
The playground equipment will need to be removed if it is deemed unsafe.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2014/81 Park and Playground Improvements $ 65,000 $ 64,828 $ — $ — $ 172
2415/81 Park and Playground $ 68,000 $ 68,000 $ — $ — $ —
Improvements
2016/8n Park and Playground Improvements $ 75,000 $ 67,642 $ — $ 7,358 $ —
2017/1 On Park and Playground $ 60,000 $ 59,932 $ — $ — $ 68
Improvements
2020/10i I ark and
Playground $ 95,000 $ 92,800 $ 2,200 $ — $ —
2021/10b Park and Playground $ 170,000 $ — $ — $ 170,000 $ —
Improvements
Totals $ 533,000 $ 353,202 $ 2,200 $ 177,358 $ 240
*Data current as of September 17,202.1.
Recreation-Page 1.89 Printed September 15, 2021
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Design/Engineer $ 10,000 $ 15,000 $ 25,000 $ 25,000 $ 15,000
Construction $ 65,000 $ 75,000 $ 300,000 $ 310,000 $ 80,000
Equipment $ 115,000 $ 50,000 $ 430,000 $ 455,000 $ 125,000
Contingency $ 10,000 $ 10,000 $ 45,000 $ 45,000 $ 30,000
Totals $ 200,000 $ 150,000 $ 800,000 $ 835,000 $ 250,000
CPA Amount $ 200,000 $ 150,000 $ 800,000 $ 835,000 $ 250,000
Recreation-Page 190 Printed September 15, 2021
Town of Lexington -- FY2023-27 C1°f Project
Program Name: Park Improvements-Athletic Fields Date: 9/15/06
Program ID: Rec-CPA-2 Department: Recreation&Community Programs Revised: 9/14/21
Submitted by: Chris Filadoro Phone: (781)274-8355 Email: cfiladoro@lexingtoiuma.gov
Description of Capital Program:
The:Recreation Committee requests$250,000 in FY2023 to renovate the Fiske School Fields. The renovation will
include installation of an irrigation system,laser grading,new natural grass,and the installation of new backstops,
fencing, and signage. Additionally,based on the recommendations in the 2017 ADA Compliance Study,additional
walks will be installed to provide accessibility to the various ball field team areas and these walks should be
extended beyond the team areas to provide general access to the shared outfields in the center of the site.
The Town of Lexington athletic fields see excessive use and timely renovations and updates are critical to provide
safe and playable fields for all user groups. The athletic fields are used by the Residents,Non-Residents,Lexington
Public Schools, Youth and Adult League programs,Recreation&Community Programs and by youth&adult
organizations and neighborhood families evenings and weekends. Proposed future renovations will include natural
turf, drainage,new irrigation systems(where applicable), and site amenities(benches,backstops,etc.).
Goals of Capital Program:
Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all
users. The Town of Lexington athletic fields are constantly used by recreation, school,youth,and adult groups.
They are in need of major repairs that cannot be completed within the operating budget. There are safety issues
with faulty backstops,uneven turf,uneven infield areas,and drainage. This is an ongoing multi-year capital
program to address safety and playability concerns and to provide adequate and safe field conditions for
neighborhood families,recreation, and school programs. The benefit would be to renovate the fields to a condition
where they will be safe,playable, and more easily maintained.
Impact if Not Maintained:
The Public Works Department oversees the maintenance of the school and Town athletic facilities. The impact of
not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of
games. This will impact the School teams,youth leagues, adult leagues, and Recreation programs and affect the
quality of life in Lexington.
Major Spending over Past 5 Years:
In FY2016,the softball field at Lincoln Park was renovated. In FY2017,the multi-purpose field at Adams Park was
renovated. In FY2018, irrigation upgrades were made at 14 athletic fields throughout town(Center,Lincoln,
Clarke, Diamond,Estabrook, Garfield, and Harrington). In FY2020, the athletic fields at the Diamond.Middle
School were renovated. A total of$765,000 was appropriated for these four projects.
Work Currently Underway:
Funding was appropriated in FY2021 ($370,000) to renovate the Harrington School Field, including excavating the
infield areas,laser grading, and new in-ground irrigation systems at the Harrington, Bowman, and Franklin.
Additionally,based on the recommendations in the 2017 ADA Compliance Study, at Harrington,the gravel
driveway from Lowell Street into the site is being paved to allow for the provision of additional accessible parking
and a formal entrance. A route from the school drive to the softball and baseball team areas is also being created
and the team areas are being renovated to provide more appropriate wheelchair space,which would make them
accessible. This project is on hold until the status of the proposed Mystic River Watershed stormwater mitigation
project is known as ADA components are included in both projects.
Recreation-Page 191 Printed September 15, 2021
In FY2022, funding was appropriated to renovate the Muzzey Field($155,000). The renovation will include
irrigation upgrades, laser grading,the installation of new natural grass, and an accessible path will also be installed
as part of this renovation. This project is scheduled to take place during Summer 2022.
Planned Spending for Next 5 Years:
FY2024: $285,000-Bridge Field renovation will include irrigation upgrades,laser grading,new natural grass,and
the installation of new backstops, signage, and park benches. Additionally,based on the recommendations in the
ADA Compliance Study,the route to the fields from the sidewalk that runs along the school's entrance driveway
will be formalized to become compliant with accessibility regulations. The routes between the two softball field
and the playground will also be formalized to provide universal access throughout the site.
FY2025: $480,000-Bowman Field renovation will include a complete reconstruction with the installation of a new
natural grass Little League field,new irrigation system,new backstops,signage, and park benches. Additionally,
the trail that leads to the the abutting Dunback Meadow conservation area will be restored, and based on the
recommendations in the ADA Compliance Shady,the end curb that runs parallel to the dugouts will be cut back to
allow access to the ball field from the parking lot and an accessible path will be installed from the dugout on the
parking lot side of the field behind the backstop to provide access to the dugout closest to the playground.
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2021. All cost estimates are provided in then-year dollars(FY2023 request in FY2023 dollars,FY2024 request in
FY2024 dollars,FY2025 request in FY2025 dollars).
Stakeholders: Residents,Mon-Residents, Lexington Public Schools, Youth and Adult League programs,DPW,
Recreation&Community Programs,Recreation Committee
Operating Budget Impact:
DPW staff hours,equipment and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2014/8] PAthleticpFleldsentS- $ 100,000 $ 99,820 $ — $ — $ 180
2015/8] AthleticpFelds eats $ 85,000 $ 81,041 $ — $ — $ 3,959
2016/8m Parletic Fieldsk Improvements-
Ath $ 120,000 $ 119,707 $ — $ -- $ 293
Fields
2017/101 Park Improvements- $ 125,000 $ 104,046 $ — $ — $ 20,954
Athletic Fields
2019/14/ Park Improvements- $ 435,000 $ 339,731 $ 33,939 $ 61,330 $ —
Athletic Fields
2020/10) pati ticFellrents- $ 370,000 $ $ -- $ 370,000 $ —
2021/10c Park Improvements- $ 155,000 $ $ -- $ 155,000 $ —
Athletic Fields
Totals $ 1,390,000 $ 744,345 $ 33,939 $ 586,330 $ 25,386
*Delta rurreill as of SepternGer 17,2021.
Recreation-Page 192 Printed September 15, 2021
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Design/Engineer $ 15,000 $ 15,000 $ 25,000
Construction $ 180,000 $ 225,000 $ 405,000
Equipment $ 35,000 $ 25,000 $ 25,000
Contingency $ 20,000 $ 20,000 $ 25,000
Totals $ 250,000 $ 285,000 $ 480,000 $ — $ —
CPA Amount $ 250,000 $ 285,000 $ 480,000
Recreation-Page 193 Printed September 15, 2021
4
� 1a
,> Town of Lexington - FY2023-27 CPA Project
g
Program Name: Park Improvements-Hard Court Surfaces Date: 8/13/07
Program ID: Rec-CPA-3 Department: Recreation&Community Programs Revised: 9/14/21
Submitted by: Peter Coleman Phone: (781)698-4803 Email: pcoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests$2,500,000 in FY2023 to renovate the Farias Basketball Courts and Gallagher
Tennis Courts. The project will include the construction of post tension court surfaces for basketball and tennis/
pickleball. In addition to new courts,the project will provide new fencing, athletic equipment,storage shed,shelter,
site amenities(park and player benches,receptacles, etc.),tennis practice backboards, and signage.
The Farias Basketball Courts,which consists of two full-size basketball courts and seven basketball hoops,were last
resurfaced in 2008. The Gallagher Tennis Courts,which currently consists of ten tennis courts and four pickleball
courts,were constructed in 2000 and these courts have been resurfaced twice since then,most recently in 2015. The
tennis practice boards were installed in 2006 and due to enhancements in technology over the years,the new tennis
practice boards will be made from a material that will greatly reduce the noise level that is currently being
generated. Due to the extensive use that they receive,a complete reconstruction of the the courts and the
installation of new practice boards will be needed.
Goals of Capital Program:
The hard court resurfacing program includes resurfacing,painting,and striping the hard court surfaces at Recreation
facilities. These facilities include neighborhood Basketball Courts, Center Track and Courts at the Center
Recreation Complex, Clarke Middle School,Adams, and Valley. Over the past 20 years,the Town has supported
and invested in an upgrading of the Town's recreation infrastructure, The hard court resurfacing program is a
program for hard surface athletic facilities which include basketball,tennis,track and the skate park. The program
will include resurfacing and painting the hard court surfaces and installing new posts,backboards,nets and rims at
Recreation facilities. It is important to maintain these valuable assets in the community to ensure their usability and
the safety of the users. It is important to maintain the Town's recreation infrastructure.
Impact if Not Maintained:
The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the
residents in the community.
Major Spending over Past 5 Years:
In FY2016, the basketball courts at Marvin Park and Sutherland Park were resurfaced. In FY2017,the basketball
courts at Kinneens Park and Rindge Park were resurfaced. In FY2020,the basketball and tennis courts at Adams
Park were resurfaced and the tennis courts were lined for pickleball. In FY2021,the Valley Tennis Courts were
resurfaced and line for pickleball. A total of$331,000 was appropriated for these four projects.
Work Currently Underway:
The resurfacing,painting,and restriping of the Valley Tennis Courts has been completed. Additionally, at the
recommendation of the 2017 ADA Compliance Study,the parking area will be paved. The existing overgrown
stone dust path will also be paved to reduce the need for maintenance and the areas at and around the bench and
trash receptacle will be maintained as well.
Planned Spending for Next 5 Years:
None.
Recreation-Page 194 Printed September 15, 2021
Basis for Cost Projections:
The cost estimate is based on similar past projects and was provided in September 2021. The cost estimate is
provided in then-year dollars(FY2023 request in FY2023 dollars).
Stakeholders: Neighborhood Families and Residents,Lexington Public Schools,Recreation&Community
Programs, Recreation Committee,DPW,Youth and Adult Sports Programs.
Operating Budget Impact:
Failure to maintain the infrastructure will result in higher repair costs and/or complete reconstruction.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2014/8k Park Improvements-Hard Court $
Resurfacing $5,000 $ 85,000 $ — $
2015/81
Park Improvements-Hard Court $ 55,000 $ 54,999 $ — $ — $ 1
Resurfacing
2016/8k Resur£pro ements-Hard Court $ 61,000 $ 59,959 $ — $ — $ 1,041
2019/14h Park Improvements
pro ements-Hard Court $ 70,000 $ 63,985 $ 1,739 $ 4,276 $ —
Resur2020/1 Oh ResufImprovement,-Hard Court $ 100,000 $ 36,729 $ 4,483 $ 58,789 $ —
Totals $ 371,000 $ 300,672 $ 6,222 $ 63,065 $ 1,042
*Data current as of September 17,2021.
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Design/Engineer $ 100,000
Construction $ 1,755,000
Equipment $ 450,000
Contingency $ 195,000
Totals $ 2,500,000 —
CPA Amount $ 2,500,000 $
Recreation-Page 195 Printed September 15, 2021
7} Y Town of Lexington - FY2023-27 CPA Project
Project Name: Park Improvements- Site Amenities Date: 9/14/21
Project ID: Rec-CPA-4 Department: Recreation&Community Programs Revised:
Submitted by: Peter Coleman Phone: (781)698-4803 Email: peoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests$30,000 in FY2024 to update and replace site amenities at various parks and
recreational facilities. Site amenities can include,but are not limited to, signage, shade structures,park and player
benches,fencing,gates,and backstops,bike racks,trash and recycle receptacles,and water fountains.
Justification/Benefit:
While the 2020 Community Needs Assessment highlighted several strengths that currently exist within the Town's
park system,one area for improvement is in regards to the amenities present at each site. Twenty-seven(27)
individual park/site assessments were completed during the Community Needs Assessments and approximately
80% of the assessments completed(21 out of 27)identified site amenities as a deficiency with the lack and/or poor
condition of signage,spectator seating,pedestrian lighting,and trash/recycle receptacles as the most commonly
listed deficiencies. Recent capital improvement projects have included the installation of new amenities,whereas
the amenities at other parks have aged and are in poor condition or are non-existent altogether. Establishing
consistent signage throughout the Town's parks will enhance the overall appearance as well as the user's experience
while at these facilities. This request will help to address the shortcomings that were identified in the Community
Needs Assessment.
Impact if Not Completed:
The Public Works Department oversees the maintenance of the Town's parks,playgrounds,and athletic facilities.
The impact of not approving this request is a continuing deterioration of the amenities that are currently in place,
which could ultimately lead to their removal. This would be to the detriment of all park users,whether it be
residents,non-residents,the Lexington Public Schools,youth and adult sports organizations, and Recreation and
Community Programs Department-sponsored programs and activities.
Timeframe:
FY2024 and FY2026
Replacement Frequency:
10-15 years,depending on the amenity
Planned Spending for Next 5 Years:
FY2026 -$30,000 for upgrades and enhancements to site amenities at the various parks
Basis for Cost Projections:
Based on the actual cost for these items when purchased during previous capital improvement projects
Stakeholders: Residents,Non-Residents,Lexington Public Schools, Youth and Adult League programs,
Recreation& Community Programs,Recreation Committee
Operating Budget Impact:
If this request is not approved, then these items would need to be purchased out of the Department's operating
budget.
Funding Source: CPA
Recreation-Page 196 Printed September 15, 2021
Prior Authorizations: None
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer
Project Management
Construction $ 5,000 $ 5,000
Equipment $ 25,000 $ 25,000
Contingency
Totals $ — $ 30,000 $ — $ 30,000 $ —
CPA Amount $ — $ 30,000 $ — $ 30,000 $ —
Recreation-Page 197 Printed September 15, 2021
s {.
{ Y Town of Lexington - FY2023-27 CPA Project
Project Name: Cricket Field Construction Date: 8/11/16
Project ID: Rec-CPA-5 Department: Recreation&Community Programs Revised: 9/14/21
Submitted by: Peter Coleman/Chris Filadoro Phone: 781-698-4803 Email: pcoleman@lexingtonma.gov
Description of Project:
The Recreation Committee is requesting$200,000 in FY2026 to build a cricket held. This project would include
the construction of a new cricket held. The site for the cricket field is unknown at this time and will depend on
whether the project involves the conversion of an existing athletic field to a cricket field or if it will be the creation
and construction of a brand new cricket field. This request was introduced in the plan four years ago and as of
September 2021, a location has not yet been identified. In the meantime, staff continue to work with the various
cricket advocates in an attempt to come up with a field that is appropriately sized for practices and matches for the
short-term.
Justification/Benefit:
Played throughout the world,the sport of cricket is gaining in popularity in the United States. Locally, the United
Cricket League (UCL)was created in 2013 and offers cricket opportunities to the youth of Lexington. The
dimensions and specifications required for a cricket held are unique. The required dimensions for the batting area,
referred to as the "pitch," are 66 feet in length by 10 feet in width and this area needs to be a hard,firm surface, such
as compacted clay. Another unique feature is that the ball can be hit in any direction. As a result,the entire field
should have a radius of 180 feet,which makes for an extensive playing area. Currently,cricket is played on natural
grass multi-purpose athletic fields in Lexington,which are the most heavily used athletic fields in town.
Constructing a field specific for cricket use would not only promote the game of cricket,but it would also help to
reduce the amount of maintenance needed on the existing multi-purpose athletic fields. The Recreation Committee
is charged with pursuing new,up-and-coming recreational activities for the residents of Lexington and the
construction of a cricket field would enable cricket organizations to expand their programs and offerings within the
community.
Impact if Not Completed:
The impact of not approving this request is that cricket would continue to be played on the multi-purpose athletic
fields, which are the most heavily used athletic fields in town. This means that the cricket opportunities available to
the community would be limited. Additionally,the overuse of the multi-purpose athletic fields would result in the
continued deterioration of these fields,which could cause injuries and game cancellations.
Timeframe:
2026
Replacement Frequency:
15 years
Basis for Cost Projections:
The cost estimate is based on similar past projects and information from vendors and architects. This cost estimate
is in then-year dollars(FY2026 request in FY2026 dollars).
Stakeholders: Residents,Non-Residents,United Cricket League,Adult Cricket Organizations, Recreation&
Community Programs,Recreation Committee,DPW
Recreation-Page 198 Printed September 15, 2021
Operating Budget Impact:
The impact that this project will have on the operating budget is unknown at this time since the location of the field
is still to be determined. However,by designating a field specifically for cricket use,DPW staff hours, equipment,
and materials should decrease as a result of this project.
Funding Source: CPA
Prior Authorizations: None.
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer $ 20,000
Project Management
Construction $ 164,000
Equipment
Contingency $ 16,000
Totals $ — $ — $ — $ 200,000 $ —
CPA Amount $ — $ — $ — $ 200,000 $ —
Recreation-Page 199 Printecl September 15, 2021
-o
k, Town of Lexington FY2023-27 CPA Project
Project Name: Community Park Master Plan-Lincoln Park Date: 9/14/21
Project ID: Rec-CPA-6 Department: Recreation&Community Programs Revised:
Submitted by: Melissa Battite Phone: (781)698-4801 Email: v
Description of Project:
The Recreation Cormnittee requests$100,000 in FY2023 to complete a master plan of Lincoln Park. The results of
the master plan will provide a strategic road map for implementing improvements, enhancements,and upgrades at
Lincoln Park in upcoming years.
Justification/Benefit:
Lincoln Park was identified in the 2020 Community Needs Assessment as being one of two Community Parks in
Lexington(the Center Recreation Complex is the other Community Park). With numerous active and passive
recreation opportunities available,Lincoln Park is a crown jewel of the Town's recreation infrastructure. The park
features three synthetic turf multi-purpose fields(one lighted),one Little League field,one softball field, an ages
2-12 playground,the Teresa and Roberta Lee Fitness/Nature Path,the Granite Forest, a picnic area with two shade
structures, and public restrooms,among other amenities and attractions.
The FY2023-FY2027 5-Year Capital Plan reflects the possibility of six(6)capital improvement projects occurring
simultaneously and/or in back-to-back years during this timeframe. This all-inclusive master plan will incorporate
the findings in the 2020 Community Needs Assessment and bring together the goals of the many uses of the park
through the Lincoln Park-Sub Committee,Recreation Committee,Conservation Commission,and community
stakeholders. The end result will be a coordinated,holistic approach when implementing future capital
improvement projects at Lincoln Park.
Impact if Not Completed:
If the master plan is not completed,then the upcoming capital improvement projects may not capture all of the
upgrades and enhancements desired by the community.
Timeframe:
FY2023
Replacement Frequency:
15 years
Basis for Cost Projections:
Based on cost estimates for similar feasibility studies and master plans.
Stakeholders: Residents,Non-Residents,Recreation&Community Programs, Recreation.Committee,Lincoln
Park Sub-Committee,Conservation Commission, DPW,Lexington Public Schools,Youth and Adult League
programs
Operating Budget Impact:
If this request is not approved,then the master plan would need to be funded through the Department's Enterprise
Fund.
Funding Source: CPA
Prior Authorizations: None.
Recreation-Page 200 Printed September 15, 2021
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer $ 90,000
Project Management
Construction
Equipment
Contingency $ 10,000
Totals $ 100,000 $ — $ — $ — $ —
CPA Amount $ 100,000 $ — $ — $
Recreation-Page 201 Printed September 15, 2021
Town of Lexington - FY2023-27 CPA Project
Project Name: Lincoln Park Fitness Stations Equipment Date: 9/14/21
Project ID: R.ec-CPA-7 Department: Recreation&Community Programs Revised:
Submitted by: Peter Coleman Phone: (781)698-4803 Email: pcoleman@lexingtonma.gov
Description of Project:
The Recreation Committee requests $50,000 in FY2027 to upgrade and replace the equipment at the fitness stations
at Lincoln Park.
Justification/Benefit:
When Lincoln Park was completely renovated back in 2003, fifteen(15)fitness stations were installed along the
Teresa and Roberta Lee Fitness/Nature Path. The nature path is one of the gems of the park as evidenced by the fact
that the equipment has been frequently used by park goers over the years. Due to its deteriorating condition,the
time has come for the equipment to be replaced so that fitness enthusiasts can continue to enjoy the benefits that this
equipment provides for years to come.
Impact if Not Completed:
If this request is not completed,the equipment will continue to deteriorate and at some of the fitness stations and
removal of the equipment will be needed.
Timeframe:
2027
Replacement Frequency:
20 years
Basis for Cost Projections:
Based on cost estimates for similar purchases of fitness equipment.
Stakeholders: Residents and Non-Residents,Recreation& Community Programs,Recreation Committee,Lincoln
Park Sub-Committee
Operating Budget Impact:
If this request is not approved,then these items would need to be purchased out of the Department's operating
budget.
Funding Source: CPA
Prior Authorizations: None
Recreation-Page 202 Printed Septernber 15, 2021
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer
Management
Construction $ 5,000
Equipment $ 40,000
Contingency $ 5,000
Totals $ — $ — $ — — $ 50,000
CPA Amount $ — $ — $ — $ — $ 50,000
Recreation-Page 203 Printed September 15, 2021
\pus MORN
""s
A Town of Lexington
p
Z w Recreation Committee
a �
APRIL 19°'
�eXIN ,
Frederick DeAngelis, Chair Tel: (781) 698-4800
Lisah Rhodes,Vice Chair Fax: (781) 861-2747
Lisa O'Brien recr Mtic ncrrae le ilk tcrna7a ggy
Christian Boutwell
Claire Sheth
Carl Fantasia
Recreation Committee
FY23—FY27 Capital Summary Statement
The FY2023-2027 Capital. Summary that follows this statement details the capital projects for
which FY23 funding is requested and those that are anticipated for the follotiving 4 years (FY24-
FY27) to support the mission of the Recreation and Community Programs Department(R&CPD)
and the Recreation Committee. This document, and in particular"the 5 year capital plan, is an
invaluable guidance tool for the Committee. The projects on/the 5 yearplan are the topic of
continuous review, discussion, and deliberation and only those deemed central
SQ,
continuous mission are
brought forward as requests for funding. We would like,to highlight that through"'the diligence of
the professional staff of the R&CPD the 5-year plan includes increasingly accrurgte long-range
forecasts of capital projects that will be necessary to maintain our recreation facilities and services
at the level currently provided.
The 5-year plan comprises only those capital ,projects that survive ongoing review by the
Recreation Committee and the R&CPD, typically;over the course of multiple years, and are
deemed of sufficient merit for inclusion. In",our evaluahon'of capital projects for inclusion or
retention on the 5-year plan, and in the penultimaxe year for,submission of a funding request, the
Committee seeks to balapee'inui ltiple goals including but not limited to:
• fulfilling the 1 , �tdrpll(` � t!g cJjgjg&of"...administering,expanding,and promoting
recreation, leisure activities;,play, sports and physical education.";
• maintaining the current-level of facilities and services provided to the community;
• protecting;and sustaining the fiscal health of the self-supporting R&CPD enterprise fund;
• responding to community needs including as identified by the 2020 Conil ulfiiy Needs
� µsI� rat, the p,� atuolaac,ulltleand. D ..t..` rrrlp]x<t�wtF Slltry and by direct
resident communication;
• enhancing the facilities and services provided to the community;
• seeking alignmentwith the goals and priorities of other Town boards and committees
including but not limited to the Select Board,the Conservation Committee, and the Lincoln
Park Subcommittee; and
• honoring Town bylaws and"Town Meeting resolutions.
1625 MASSAC I IUSI?TTS AVu NUF• LEXINGTON, MASSAC'IIUSETTS 02420
In recognition of distinct considerations that may thus be attached, the projects in the 5-year plan
are organized in three categories according to anticipated majority funding source: self-funded
from the Recreation Enterprise Fund, funded by the Town of Lexington through cash, bond, or
other means, and funded by the Community Preservation Act if approved by the Community
Preservation Committee.
Although the intent of the 5-year plan is to provide multiple years of lead time for planning and
discussion that culminates in a request for funding, there are circumstanc6s,Linder which capital
projects get added to the plan inside of that 5-year time horizon, moved with respect to timing, or
removed from the plan prior to funding request. Following is a list of changes to the FY2023-
,
2027 Capital Plan from the FY2022-FY2026 Capital Plan(not it cIuding F,, 7 projects,which are
all new by definition):
• added: Rec-CPA-6 Community Park Master Plan Lincoln Park [$100;Q,Q0, FY23]
• added: Rec-23-2 (CPA) Lincoln Park Field Improvements [$25,000; FY24] %'°
i
• removed: Outdoor Pickleball Court Construcfoi� , �r,
The Town has enjoyed great success over the years in b r in an incredible recreation
infrastructure, and as a result, most of thero ects that appear o�n'fhe S-year plan are maintenance
J; will,
projects or projects to replace facilities ati the nd of their safe/frictional life so that we can
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continue to provide to the residents of Lexinon the xecctroii� leisure activities, play, sports and
physical education as are currently being enjoyed aye., "lcvl,�ervice" projects. Given the sizable
continual investment required to maintain what vie currently have projects intended to enhance or
oofv
�
add to the current recreation expedience in Toyvn, i.e., "addition/enhancement" projects, are
considered and propo ed With gret`deliberation. Thecore purpose of the projects on the FY23-
f
FY27 Capital Plan are as' o'�ilowsF
Level-,$e vice`
6201 Pine Meadciws Improvements
• `-,;6203 Pine Meadows Equipment
• ``Rec 23-1 Pine 1Vteado Clubhouse Renovation.
• Rec 23-2 Lincol" Park Field Improvements
• Rec-23 , own Pool Water Heater Replacement
• Rec-CPA-�1 Park and Playground Improvements
• Rec-CPA-2 Park Improvements—Athletic Fields
• Rec-CPA-3 Park Improvements—Hardcourt Resurfacing
• Rec-CPA-6 Community Park Master Plan—Lincoln Park
• Rec-CPA-7 Lincoln Park Fitness Stations Equipment
' The community need for pickleball warts will be addressed by lining the Gallagher Courts for both tennis and
pickleball during the capital project Rec-CPA-3: Hard Court Resurfacing—Cetlter Courts, which is slated for FY24.
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Additions/Enhancements
• Rec-CPA-I: Park and Playground Improvements— skatepark (FY27)
• Rec-CPA-4: Park Improvements— Site Amenities
• Rec-CPA-5: Cricket Field Construction
In addition to the projects that are included on the 5-year plan, the Committee keeps a working list
of projects under consideration. The current working list includes:
• Mabee Pool: shade structure(s), wading pool spray feature, locker 6rid.of life replacement
• parks and playgrounds: addition/use of poured-in-place (PIP),,,Fsurfacing, water elements,
shade structures AD
• community center: infrastructure end of life , �;f ,
• Pine Meadows Golf Course:practice area °
W/
Finally,the Recreation Committee has historically been asked to provide a ranked poritization of
all projects on the 5-year plan irrespective of funding source, inlieipated year of funding request,
or prgject rationale. The 5-year plan represents the projects'deemed worthy of funding after our
deliberation in close consultation with the professional staff a#'RP&D. As such, the projects in
the 5-year plan have by their very inclusioW44,eady been ranked to b of the highest priority, and
those included in the FY23 funding request are considered essentfulfilling the charge of the
Recreation Committee. 1111'15'1' 41�111
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