2021-08-27-VISION2025-min - Laserfiche WebLink

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should be. Ideally they want something where community groups would be able to register themselves and update their contact information if needed. Weidong said that this would also be a place where you can get other groups contact information from.The committee or a few select people would be the manager or owner of the system. Weidong added that Mark suggested we look at purchasing an actual system but in the meantime use Google Docs to collect information. Bhumip asked if we need to get permission from the Town's IT department.Joe said yes, it is partially IT and the Town Clerk's Office who we need to consult with. Weidong reiterated that we would not collect personal information,just the group or organization contact info. Fernando asked Kathleen for more information about the PTA and PTOs and how they collect and share information. Margaret asked if we had an update on the new website. Katharine was able to find out by the end of the meeting that the Town issued an RFP for the new website and has received three bids that they are currently reviewing. Consideration of Local Voter Participation as a Scoping Group Topic Margaret discussed how she imagines this scoping group coming together. Margaret noted that Rina, Dan Joyner and Marian offered to help.The group would be looking at local elections as opposed to state or national elections. In addition,they will be determining if this issue is important and if people are concerned about it. Margaret commented that you can get voter participation data for both the Town of Concord and Arlington on their websites.The group would ideally look at other Towns for comparison purposes and see if we can partner with their respective League of Women Voters,who are generally very active. Margaret noted that the state will have to figure out at some point future plans for voting by mail. Margaret continued that she imagines the smaller group will meet first and then open it up to anyone who is interested, even outside of the VFL. Dan commented that after the last meeting, he sent a note to Marian Cohen asking if we could add something to the town-wide survey. Dan added that this could contribute to the validity of the proposed study. Bob responded that they did add a question to the survey based on Dan's feedback. Andrew added that we asked respondents if they are a registered voter and if they voted in the last election, and if not,why. Bob asked if perhaps there is a correlation in Lexington between the declining circulations of local newspapers and correspondingly,the declining participation in local elections as people don't have a means to easily get information as they once did. Dan Joyner commented that it might be good to engage the youth and tie this into existing civic programs in Town. Weidong commented that he is interested in this topic and would also like to be involved. Margaret wrote his name down. Bob commented that we definitely want to encourage people to vote, but there is also an educational component to that. Dan commented that he and Mark asked Town staff to put information on the website to inform people how local government operates, but it never went anywhere. Fernando commented that Citizens'Academy is a way to get residents informed. Update on New Committee Logo Andrew and Peter offered an update. Andrew has been in touch with Alison Barry from Minuteman Tech. They are very excited to have their seniors working on this project. Andrew commented that he has not heard from the LHS yet, but will reach out again when school starts back up. Dan commented that since both schools were asked, do they know they are in a competition with each other. Andrew commented that he will make sure to let both schools know. Rina asked if there are any restrictions or recommendations on what types of colors or design to use for the logo. Andrew responded that he is not aware of any restrictions.Joe commented that the only restrictions is the use of the Town seal,which we would need permission form the Town Clerk to use. 2