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Home My WebLink About2021-07-07-REC-min 1 \OVS MORN� 1775 he Town of Lexington Recreation Committee t a A APRIL 19, �F-kING � Frederick DeAngelis, Chairman Tel: (781)698-4800 Lisah Rhodes,Vice Chair Fax: (781) 861-2747 Lisa O'Brien Francesca Pfrommer Christian Boutwell 1, Recreation Committee � Minutes of Meeting July 7, 2021 1 A virtual meeting of the Recreation Committee was held on Wednesday,July 7, 2021 at 7:00pm through the Zoom platform. Members Present: Rick DeAngelis,Lisah Rhodes, Christian Boutwell,Francesca Pfrommer, and Lisa O'Brien Staff Present: Melissa Battite,Director of Recreation and Community Programs,Peter Coleman, Assistant Director of Recreation, Christine Dean,Community Center Director, Chris 1 Filadoro,DPW Superintendent of Public Grounds,Katharine Labrecque, Management Fellow,Dave Pinsonneault,DPW Director, and Melinda Spencer, � Administrative Manager Others Present: Meredith Applegate(42 Reed Street,Lexington), Suzie Barry(Select Board liaison), Ellen Cameron (Council on Aging liaison),Dangling Chen(Parker Street, Lexington),Jerry Harris(25 Parker Street, Lexington), Anne Haynes(35 Parker Street, Lexington), William Huber(1620 Massachusetts Avenue, Lexington), Eileen Jay(School Committee liaison),Martha Kvaal(18 Highland Avenue,Lexington), Suzanne Lau(18 Phinney Road,Lexington),Dawn and Steve McKenna(9 Hancock Street,Lexington), Gresh Lattimore(5 Jackson Court,Lexington),Richard Petrasso(39 Parker Street,Lexington), Tom Shiple (18 Phinney Road,Lexington), Ruth Thomas(10 Parker Street, Lexington), and Norma Wyse(26 Parker Street,Lexington) 1. May 19,2021 Minutes Lisah Rhodes moved and Lisa O'Brien seconded the approval of the minutes from the May 19`h meeting. The Recreation Committee voted 4-0-1 to approve the May 19 minutes. J 2. Public Comment j Anne Haynes, resident of 35 Parker Street,thanked the Recreation Committee and staff for collaborating with the Parker Street neighborhood in recent months. Ms. Haynes indicated that she had met with Melissa Battite,Director of Recreation and Community Programs and Chris l Filadoro,DPW Superintendent of Public Grounds and referenced the letter that she had submitted with recommendations on how to work together in the future. Ruth Thomas,resident of 10 j Parker Street,thanked the Committee and staff for addressing the sound and light issues at the Gallagher Tennis Courts and practice boards and marveled at all of the recreational opportunities t the Center Recreation Complex has to offer. # 4 3. Recreation Committee Correspondence Lisa O'Brien reported that several emails had been received over the past month. Ms. Haynes sent a letter with recommendations on improvements that could be made at the Gallagher Tennis l r 2 Courts at the Center Recreation Complex and Richard Petrasso,resident of 39 Parker Street, f emailed information on the noise level measurements at the tennis practice boards. Both of these documents are attached to the meeting minutes. Other emails that were received were regarding such items as parking at Adams Park and Lincoln Park,the upcoming playground replacement at Rindge Park, input from LexPride on the Center Bathrooms renovation project, and information on the use of floatation devices at the Town Pool. i 4. Liaison Reports ' The July 2021 Liaison Reports are attached to the meeting minutes. Suzie Barry, liaison from the Select Board,reported that the Board unanimously supports the placement of a bench in memory of Lisa George-Cox at the Center Track. Ms. Barry added that the Board will continue to allow commercial use at park spaces as a result of the COVID-19 pandemic through December 31, 2021. Another possible extension will be reviewed at that time and a copy of the Select Board's vote is attached to the meeting minutes. Lisa O'Brien, liaison to the Lincoln Park Sub- Committee (LPSC), stated that Melissa Battite, Dave Pinsonneault,DPW Director, and Koren Stembridge, Cary Memorial Library Director,recently had an informal walkthrough for the story walk. It will consist of the placement of 26 podiums and the vote will be finalized in the next week. Ms. O'Brien also reported that Lynne Wilson recently stepped down from her position on the LPSC. Rick DeAngelis, chairman of the Recreation Committee, said that Ms. Wilson's j service should be celebrated and saluted given its longevity and he noted that she has been a vibrant, active, and important member of the Committee over the years. Ellen Cameron, liaison from the Council on Aging(CoA),reported that the pilot parking program, which will focus on senior parking in Lexington Center,will begin in October and be in effect for two years. John Zhou is the new chairperson of the CoA with Julie Shapiro serving as co-chair and Ms. Cameron as vice chair. Seventy people registered for the most recent grab-and-go activity and while there is virtual programming at the moment,the plan is for there to be in-person programs at the Community Center this fall. 5. Liaison Appointment Lisah Rhodes has been the Committee's liaison to the Community Preservation Committee 1 (CPC) and her appointment is up for renewal. Both Francesca Pfrommer and Lisa O'Brien l� expressed their appreciation for the great job that Ms.Rhodes does in this capacity. After a brief discussion, Francesca Pfrommer made the following motion: "The Recreation Committee moves to reappoint Lisah Rhodes as the liaison from the Recreation Committee to the Community Preservation Committee (CPC)."Rick DeAngelis seconded the motion. The Recreation Committee voted 5-0 to approve this motion. After the vote,Francesca Pfrommer noted that a new liaison will be needed to the Greenways Corridor Committee (GCC)as she will be stepping down from the Recreation Committee. 6. Center Recreation Complex a. Center Restrooms Feasibility Study Melissa Battite and Dave Pinsonneault provided the Committee with an overview of the Center Restrooms feasibility study and the presentation slides are attached to the meeting minutes. The feasibility study has been led by the Facilities Department, working in partnership with DPW and the Recreation &Community Programs Department. The various designs that had been under 1 consideration has been narrowed down to two options. Plan A would be a minor renovation of the existing structure. Plan B would keep the DPW storage area as is The bathrooms would be gender-neutral and all face the tennis courts. Sight lines would be improved. There would be an additional bump-out on the left side for the family restroom and that, along with new LED lights, would help improve safety and security. Mr. Pinsonneault explained that since there is no opportunity to improve storage within the current building, the creation of a Morton stand-alone j storage building is also being considered. 39 MARRLTT ROAD,11 XINGTON,MASSACHUSEITTS 02421 1 3 r After the initial overview,members of the Committee provided comments. Francesca Pfrommer supported the gender-neutral design for the bathrooms given its inclusivity and stated that this is the right approach moving forward. Members of the Committee expressed their support for two separate buildings. The issue of cleanliness was mentioned. Currently,the bathrooms at Lincoln Park are cleaned by the Facilities Department seven days a week and Christian Boutwell exclaimed that they are in phenomenal shape. Regarding the proposed storage building, there would be separate areas with separate doors for different points of access, based on the organization, and whether or not a fee would be charged to use the storage space is still up for discussion at this point. Ultimately, a combination of Facilities, DPW, and Recreation& 1 Community Programs would maintain the storage building. Concerns about ADA compliance were raised. Dave Pinsonneault added that DPW will look to redo the landscaping and replant large trees at the site. As far as next steps are concerned,Ms. Battite stated that tonight's meeting was part of the public engagement process as a follow-up from Town Meeting in the spring. 1. Individuals in attendance then had the opportunity to ask questions and provide comments. Tom Shiple, resident of 18 Phinney Road, had a question about the scale of the Morton storage building. Mr. Shiple added that while he is in favor of Plan B,he is curious how the layout will fit into the existing space. Steve McKenna,who is an assistant coach for the Lexington High School track team,provided some insight into the storage trailers that the high school uses. Currently, there are two trailers that are each 20' long that are completely full to the brim and l more space is needed for pole vault equipment and new hurdles. Mr.McKenna expressed his r thanks to the Committee and staff for coming back to the community and soliciting its feedback and asked if any thought had been given to who would have access to the storage building. Ms. Battite responded that key access and the size of storage space issued to each organization will be determined moving forward. Dawn McKenna,resident of 9 Hancock Street, liked the concept of Plan B and wondered if any thought had been given to putting the storage building on the back side of the property since the schematic seemed crowded. Ms. McKenna added that it was not clear who will determine which groups will have access and who will be setting the use policy. She recommended that some more parameters be established before this proposal is presented at Town Meeting. Ms. Battite indicated that the fees would be recommended by the Recreation Committee and approved by the Select Board. It was also noted that the area in question is Town land and not school land. Suzanne Lau, resident of 18 Phinney Road,had questions about the Morton building and sight lines and wondered if the tennis practice boards would block sight to the building. Ms. Battite replied by stating that this is something that can be reviewed and she also noted that the Gallagher Tennis Courts are scheduled to be completely reconstructed in FY2023. Other considerations that were mentioned included adding a changing table to the 1 second family restroom and the possibility of adding a shelter area or overhang at the site. After a lengthy discussion,Rick DeAngelis, Francesca Pfrommer, and Christian Boutwell collectively made the following motion: "The Recreation Committee favors moving forward with Plan B that was provided in the Town of Lexington Center Field Restrooms Feasibility Study. The Committee would like to see further schematic and design documents associated with Plan B that focuses on such details as the interior layout, interior and exterior measurements, and scale to mass." Lisah Rhodes seconded the motion. The Recreation Committee voted 5-0 to approve this motion. b. Discussion—Tennis Practice Area and Footpath. Lisa O'Brien reported that she recently met with three Parker Street residents, Anne Haynes, Ruth Thomas, and Richard Petrasso,to review the three main concerns that were highlighted during the May Recreation Committee meeting and talk about the process for how to address these issues. Those concerns are the glare from the lighted tennis courts, the noise from the tennis practice 39 MARR1?TT ROAD,LEXINGTON,MASSACIMSLTT'S 02421 l f 4 r r boards, and the condition of the footpath since the completion of the lighting project. Members of the Committee asked whether or not the hours of operation at the tennis practice boards should be adjusted and that would be a tangible, short-term goal that could be achieved. While adjusting the hours and increased signage may help, Christian Boutwell acknowledged that there is a technical committee in place to determine noise issues and he thought it would be best for the t Recreation Committee to not approach this topic. With that being said,Mr. Boutwell was eager to look at the modernization of the practice boards when the tennis courts are reconstructed in FY2023. Richard Petrasso, resident at 39 Parker Street, thanked staff and the Committee for moving forward with the windscreens that addressed the tennis light glare issue. Mr. Petrasso suggested putting signage on the practice boards themselves to be more effective and would like j to see Ganley Way restored to a footpath. Mr.Petrasso concluded his comments by thanking the staff and Committee for involving him in this process. Jerry Harris,resident at 25 Parker Street, seconded Mr. Petrasso's comments, stating that the interaction with Ms. Battite has been greatly appreciated. Mr. Harris spoke specifically to the deterioration of Ganley Way. Pine trees provide shade and privacy and in the aftermath of the Center lighting project,there are exposed roots. Mr. Harris expressed his concerns about how this area will look once the tennis courts are reconstructed and urged the Committee to focus on leaving Ganley Way better than the condition it was found in. 1 7. Recreation & Community Programs Report& 5 Year Capital The June and July 2021 Recreation&Community Programs Report is attached to the meeting minutes. Christine Dean, Community Center Director, informed the Committee that the Community Center will be reopening to the public on Thursday, July 15'. The facility will be open on weekdays from 8:00am-4:O0pm through the remainder of the summer and is scheduled to also be open on weeknights and Saturdays effective Tuesday, September 7`h. Melissa Battite reported that the modified design for the Old Reservoir bathhouse renovation was discussed with the Community Preservation Committee(CPC) and their recommendation is to move forward with the project. Ms. Battite added that the proposed additional play elements at Sutherland Park were also discussed with the CPC. While no formal vote was taken,the CPC was not in unanimous support of moving forward. Members of the CPC wanted to wait and see if there will be Special Town Meeting this fall and if the answer is yes, indicated that a more formal request could be presented at that time. The next virtual meeting of the Recreation Committee is scheduled to take place on Wednesday, August 181h at 7:00pm through the Zoom platform. The July 7th, 2021 meeting of the Recreation Committee adjourned at 9:19pm. Respectfully submitted, Peter Coleman Assistant Director of Recreation The following documents distributed at the meeting are attached: • July 2021 Liaison Reports • Proposed designs and layouts from the Center Restrooms Feasibility Study • June &July 2021 Recreation & Community Programs Report • Vote from the June 28,2021 Select Board meeting • Information on noise level measurements from Richard Petrasso and letter from Anne Haynes,35 Parker Street, regarding the tennis practice boards at the Center Recreation Committee 39 MARRETT ROAD,LEXINGTON,MASSACI[USETTS 02421 r i r �0 S Mop ' o 1715 "o Town of Lexington au r Recreation Committee ., APRIL a, f C ERIN Y N I Frederick DeAngelis,Chairman Tel: (781)698-4800 Lisah Rhodes, Vice Chair Fax: (781)861-2747 Lisa O'Brien i Christian BoutWell t Francesca Pfrommer 1 Recreation Committee June 2021 Liaison Reports NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN-----------------------------N (f I Council On Aging, Respectfully submitted by Ellen Cameron • COA had a successful presentation with the Select Board regarding Senior Parking Program. 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MAJOR RENOVATION; EXISTING BUILDING FOOTPRINT WITH DPW STORAGE *UPDATED TO HAVE DOUBLE GARAGE DOORS AND FLIPPED RESTROOM LAYOUT l I;_,�__ 14r k xl I DPW STORAGE 1 +I s 1 ACCESSIBLE , ACCESSIBLE FAMILY REST RDOM RESTROOM RESTROOM RESTR00 RESTROOM RESTROOM 1 it l 'i i 14 I I f TOWN OF LEXINGTON FEASIBILITY STUDY LDa CENTER FIELD RESTROOMS ARCHITECTURE&INTERIORS 1 i r r tl .4 ry f w rrn ��4r� i , f J d d j I I PLAN B:DPW Garage Doors t I 1 I 7 i TOWN OFLEXINGTON FEASIBILITY STUDY LDa CENTER FIELD RESlROOK4S ARCHITECTURE xINTERIORS _____________________________ ____________________________________ hNORTON BUILDING ' PRECEDENT IMAGES �� Lexington Lexington ~x°"�gt"~^° Recreation and Community Programs Melissa Bmttitc' CPRP Tel: 781-098-4800 Director ofRecreation and Community Programs Fax: 781-861-2747 Recreation & Community Programs June&&July 2O21Report News& Updates: w The Community Center isscheduled toreopen tothe public onJuly 15. More information about the schedule and services can be found here: • During the Monday,June 28th Select Board meeting, the commercial use wfpublic grounds was discussed. The Select Board voted unanimously toextend the commercial use ofpublic grounds through December]l, 2O21 (vote attached) w During the May meeting, it was suggested that the Recreation Committee begin to meet more often. Aday/month for implementation will heneeded. w The Town ofArlington Reservoir Capital project vvii| notnecdtoaccasstheproject via RindgePark aspreviously reported and planned. • Congratulations to Peter Coleman who received the Jim Wong Grant Award for the Picklcbal| 8rant application from the Dana Home Foundation. "Jim served onthe Board of The Dana Home of Lexington for many years and on the Board of the Dana Home Foundation. Jim was instrumental in developing the current mission and financial endowment 0fthe Dana Home F0UndatiVn". This recognition provides$1,OOOVfgrant award inaddition tothe$5,7O0received. • Tuesday,June 111 was opening day for the Lexington Farmers' Market at his new tennporaryhonoe—VVorthenRoadpraoUcefie|d. According tothe Market Leadership, "The market was a great success! The DPW assistance was instrumental to the success ofoursctupand the clear delineation ofthe market Site.^ Afew highlights shared below from the LFM Board include: The attendance w/us 'Vstover70DOndFonners and vendors reported very good to excellent sales, with onlyfew exceptions. Several sold out during the market. Five new vendors participated thisw/ee6� w/thhvennnrefchedu/ed next week. Staffing& volunteers include Market Manager Alex Flack, SNAP Coordinator Phu Vo, a volunteer Mandarin translator, three board members, and seven additional community and LHS volunteers guiding shoppers and greeting people ot the entrance. Having the shed located onsite was unenormous help, and allowed us toset upand ]oMxnnETTROAD,LEXINGTON,mxUz421(offia) zozsMASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS uz4an(noil) break down the market quickly and efficientlywith volunteer assistance. Customers were thrilled with the site and wereceived comments onhow nice dwas to see the practice field inuse for the greater community. There was very positive feedback with the parking options, with multiple reports on how easy it was to find spots. Weare extremely grateful to Jimmy Cataldo and the Lexington Police Departmentfor his attention to Worthen Road parking and putting out signage well in advance of the market to alert students and passersby bothe parking regulations onTuesday. We did not see any notable traffic issues at LHS dismissal time, with Officer Cataldo on site monitoring and ensuring that the crosswalk was highly visible. We will continue to evaluate how we can improve the market onoweekly basis, and welcome m8hccdbockfronntown staff. Please share how grateful we are with the Recreation Committee and relevant town departments. N/eare excited about the successful/norketxnnvetothistenificnem/ space! Pine Meadows: � Lincoln Park o Arequest for use ofthe Granite Forest has been received. This is a first and the event is to host a small retirement gathering which is a great space for such a celebration. o The parking lot and the heavy traffic and flow continues tobeofconcern. The Transportation Safety Group (TSG) will review the parking lot and potential options tosupport animproved traffic flow. TSG will moeeLon]u|y7m and this will heincluded onthe agenda. * The inclusive CIT program at S.O.A.R. has begun with four CIT's in each two week session. CIT's were offered the opportunity to become first aid & CPR certified and were required toattend 8leadership training prior tothe start ofcamp. w All summer staff and vendors attended the Inclusion training hosted atorientation. 0 7inclusion aides will beworking within summer programs. * A total of 96 inclusion requests from 27 unique individuals have been made for Summer programs. * S.O.A.R. camp leadership staff and inclusion aides attended a Therapeutic Recreation training prior to the start of summer camp. Recreation Division: Programming: w An open house was held forS.O.A.R. participants and families with great attendance from staff and approximately two dozen families. * The spring NFL FLAG Football League completed another successful season on Sunday, m June 61h * The ]-on`]summer basketball leagues began onTuesday,June 151h. We currently have 62participants inthe boy's league.Things have • All day camps, sports clinics, and tennis programs began on Monday,June 28th. While the first week was extremely hot, the summer season is off to a great start. • Staff have been in conversations with the Lexington Tennis Club (LTC) about ways the two organizations can partner going forward. LTC donated four large boxes ofused tennis balls that will beused for youth and adult tennis lessons. Operations: • A standalone logo for S.O.A.R. has been created by Pear Tree designers and all the staff will beproudly dawning the logo that will beused for years bocome. • Due to the overwhelming demand,the pickleball/tennis memberships have sold out for the 2O21season. Atotal of422memberships were sold this year. ~ The Irving H. Mabee Town Pool Complex opened for the season on Saturday,June 51h and the Old Reservoir opened onSaturday,June 12m. Todate,the total swim passes sold are comprised ofthe following memberships: o Family—528 (420resident and 12Onon'rcsident) o Individual—2S7 (233resident and 36non'nesident) o Senior—191 (l68resident and 25non-resid8nt) • Starting VnJune 281h, b0thouraquaticfad|it|esopeneddai|y! o The Garrity Pool has been experiencing some technical issues which impacted a day ofaccess. Asparts are ordered, the DPW has been able tohave the system operational for use which has been great during these high heat days. Aqua Aerobics and summer camps began use of the pool during the week of June 28m as well. � The summer staff and volunteer orientation for day camps, tennis, sports clinics, and STEM programs took place at the Community Center on Monday, June 2111 at 10:00am. Community Center: Programming: • Approval was granted from the Town Manager and the BOH to hold summer STEAM programs at the Community Center from the week of June 28—August 16. All these programs are filling upand vvait|istsare shrinking. ~ Circuit Lab Circuit Makers 101,All About Robotics, and Kids Test Kitchen took place during the week ofJune 2O-Ju|y2etmax capacity ofl5ineach class. • Two Archery classes are off toagreat start with atotal ofl9students. Building& Facility: * The outdoor tent has been installed inthe rear parking lot. The online portal for requesting use can befound here: Community Center Tent ~ Our gardening program, partnering with LA8B0, began this month. Each Monday, Lexington students will visit the community center tnassist us with maintaining and supporting the raised sensory gardens and surrounding garden beds. • On June 26—27 we hosted our first family campout event at the Community Center as part ofthe Park Pop UpSeries sponsored by[HNAl5. Over 3Ufamilies participated and activities included games, yoga, s'rnoresand songs. See Photos atthe end ofthe report. Budget& Capital: m FY2020CGpita|: o Diamond Field Renovation/ADA improvements—the walkway with the porous pave material isscheduled for install onJuly O-9m. • During the June Community Preservation Committee meeting,the Old Reservoir Bathhouse project andSuther|andPark |rnprovennentsvveredisouss8d. The Committee voted 8-0insupport ofthe proposed changes inthe project. The Committee also took astraw vote resulting ina6-2straw vote tobewilling to bring forth a supplemental request should a Special Town Meeting be held Fall 2O21for the Sutherland Playground. w FY202ICapita|: o The Athletic Feasibility Study will begin in the coming weeks. Three organizations submitted a proposal for consideration. Staff are reviewing the proposals and are in the pnJC85s Ofawarding the contract. o Sutherland Playground/ADA Improvements—the ADA improvements are underway and should becompleted within the next weeks. o Valley Tennis Court Resurfacing—the bid opening was held on Thursday,June 101». Only one bid was received and came inwithin budget. The contract has been awarded and work isanticipated tobegin onJuly 1Zm and last approximately two weeks. l' i l I l t so OR* SUMMER OUTDOOR ARTS & RECREATION i 1 i rr I, 1 r ��x Ilij i, t I vs 1 w f FF t r1 i � m u u sv, rr rt � + o- ' 9��r " •" �� r^Ji 1, �rb R r 914 a- s f r a F rot 1 AN no i � r rs.a.anraM.0 w to f� G;.. �� y 1 i v ry q' i �� .A i��'.�'��.��u14.4.+,,."'a ��.;� r�c�s�F'T �� 1��"riNY!'n�P�r.sq�rw.��r S�4"":�,, �`P�..t, �% s '{� c'"�uu��ae 4^1f��fr;,4R ra Z4 �,r�87a�.'�%f"i�4!'✓�'sr 1 F �F�Y iY till _ ,� i {t F� A F 4i hh h Y � AI F ,, �� ds x 1, >• �v r r r `r' g.��l, � � i �✓;,. �'� r Po- � ( S�� r5�rf do-:�A�r ay .'! ..� �l Ydrr 1 ,4 4 ➢ l �� F �l ��F� qi � •.: Y � F �� b4 r r F Y/K � w yy.J V4 0 ��"'�✓" 1 �'�i wF 8(' � s .PFt d'A� ia-" �� .�M,A yF� h�i. h S �, u a [ 3 4Y TMI v d , 1 IR 4 P � frr F � 7 a t � t x i a 4 i F 1 r 1 i 1 r t r r s b fly, Y. t a ix � A✓sw°d ,+a�bh xy~t gu%„w s`Uwro� ` �uw��,g�%;"` cx� b+�m:lH /Ifl UW pw� fltrbre , �� p �� u t i�''w AtpA+2� �`�,�Alr ��✓R., �rxt� ', o-�8"i,�°, '` tl+�N ra 7, f c��u�� rP 4"Y � � � �;i ix 4 r r n ai ra f� � t�'j '� t a za a� ,V✓'o xx h ✓„°'a .a ,A ,,?.. � �k� ea '' PGnur, n ,,,xB,!}. � Edi' ,..ft,.0& �92 .uvl � } ( � { � { . � � i � I i 1 . � , ( . \�,�. � J � } �� ( ; � § . \ \ � \: �� \� � y\ . ? \, �r w� > § ° � z . \ : . r � � � � . , . � } , / � { ( ( � { . � } . � . � i � } � } I o�y MOAhihC AMR H" SELECT BOARD 1 JILL I.HAI,CHAIR JOSEPH N.PATO SUZANNE E.BARRY DOUGLAS M,LUCENTE TEL: (781)698-4580 MARK D.SANDEEN PAX: (781)863-9468 1f 1 r I June 29, 2021 As Executive Clerk to the Lexington Select Board, 1 certify the following: At its duly called and publicly posted meeting ofJune 28, 2021, Upon a motion duly made, by roll call, the Select Board voted 5-0, to continue to waive the portion of Item 8 which reads, "engage in business activity"under the Parks and Recreation Facilities Policy to allow the use of Town property for business activities during the current pandemic until December 31, 2021. Sincerely, s Kim Katzenback Executive Clerk 1 f 11 I I I t 1 1625 MASSACHUSETTS AVENUE LEXINGTON,MASSACHUSETTS 02420 e-mail selectboard@lexingtonma.gov 1 t r I July 2021 Measurements of Lexington tennis Bangboard noise levels, at the Center Park(at the abutter-Park property line), in excess of the Lexington Town and Massachusetts State Noise By-Laws. i I Approximately over the last two years, from April 2019 through June 2021, over 200 separate but random measurements of the bangboard noise were made with a Type II sound meter, as specified under the American National Standards Institute standards. This is the measurement method required by both the Lexington and Massachusetts Noise By-Laws. (The Town By-laws are identical to the State By-laws.) As noted these measurements were done on a separate but random basis when the bangboards were obviously being used, but at times that were often outside of the posted hours of use. The measurements consisted of measuring the noise levels, as required by the Noise By-Laws, at the property line between the neighboring abutters and the Center Park. In these 200+ measurements, the noise level was between 65 and 75 dBA, which is 20 to 30 dBA above the background noise level of about 45 dBA). As a point of reference, any noise level that is 10 dBA* above the background level, ( i.e. at or above 55 dBA), is in violation of the Lexington Town and Massachusetts' State Noise By- Laws. So these recorded noise levels, which represent a limited fraction of the bangboard use, are significantly above those allowed by the noise by-laws. For lacrosse balls or soccer balls, also used on occasion against the bangboards, the noise levels are usually far in excess of 70 dBA, and have been recorded up to 80 dBA at the abutter property line. r *10 dBA is a factor of 10, while 20 dBA is a factor of 100, and 30 dBA is a factor of 1000, since the scale of noise levels is logarithmic to reflect human hearing response i i l 1 f `I f 7 June 2021 "I To the members of the Town of Lexington Recreation Committee: I am writing to express my strong support for the reasonable and practical recommendations for improving the Center Tennis Court complex, and in particular the conditions along the abutting Parker j Street properties. Richard Petrasso,who has brought these recommendations to your attention on 19 May 2021, has worked with many neighbors in the immediate area to assess our concerns and provide implementable solutions to your committee. I attended the Recreation Committee meeting on 5/19/21 along with many other neighbors. We do appreciate the ability to present to the Committee, and we look forward to working with you creatively on the final solutions.The abutters along Parker Street alone represent at least$200,000 in tax revenue for the Town of Lexington annually, and likely much more. • We would like to continue the conversation at the Recreation Committee, as offered • We suggest that the Recreation Committee meet with the Tree and Noise Committees for a joint workshop to address all the issues comprehensively. • We request an opportunity for the neighborhood to review plans and specifications of future Center Court Complex improvements, prior to bidding for any items with material consequences to the abutters • Finally,we suggest an ability to liase in the future more effectively, and we request that there be 1 consideration for a standing Town Meeting member that represents the Center Court Complex on the Town Recreation Committee when there is an available seat. Although the initial conditions of increased light and noise at the Center Court Complex have been documented, we believe that the courts are likely to get increased use this summer, especially given the recent upgrades to the facilities. Additionally,given the regional advertising of the courts,the use of r these facilities will certainly be constant. The time to address these issues is now, before conditions worsen. r l We believe that the recommendations below, as voiced by Richard Petrasso at the 19 May Recreation Committee,will ameliorate conditions for all and could be considered in two practical stages. Short term (FY22-immediate): • Reduce increased night lighting glare: Install windscreens, and additional plantings will help shield residents from increased light. Test Arborvitae or other suitable plants at the location where the Pines were damaged/fell and t removed. The existing pine trees,where still in existence, have too high of a tree canopy to function as a screen. It is critical to stabilize the pines, as suggested below,to assure that the rest of the pines are not lost. t • Mitigate noise (in excess of Town of Lexington regulations) and use of bangboards through restoring signage, modified to reflect the prior hours of use (9:30 start), positioned directly on the bangboards, and limiting the use to tennis practice only. • Stabilize the pines to prevent further deterioration and potential other tree toppling/damage in high winds or storms. Test, and assure appropriate root r, integrity and adequate ground coverage, and restore footpath with clear designation from the roots of the trees. Ganley way was significantly affected by heavy-duty work trucks during recent facility construction activities, with no protection to the trees.The stability of the roots has a direct and material t relationship to the stability of the overall tree. r Long Term (FY23—Include recommendations in Capital Budget& Plan) • Restoration of Ganley Way into a dedicated and protected footpath, not a vehicle way.This should be done with suitable and durable materials that also are protective of the pine roots, and provide appropriate access to the back fence openings at abutters properties where they exist. • Permanent replacement tree plan for the existing pine trees,with trees sized and specified so that they provide a better barrier to the town courts,which would provide even increased protection to Parker Street abutters.The existing pine trees are getting to the end of their natural lives, and a suitable replacement solution should be planned. i • It is imperative to improve the bangboard construction/location as soon as feasible. Any planned improvements to the town courts should include: o an upgrade to the current bangboard construction to more robust acoustically absorptive construction, as demonstrated in the 19 May presentation,which would be more suitable to close proximities to children playing area and court play, as well as neighboring abutters. o relocation/repositioning of these bangboards should be considered as the current area could also provide additional children's play area with more direct line of sight to the courts. Relocation would also provide increased practice times. Thank you very much for your attention to this matter, and we look forward to hearing a concrete plan for addressing our concerns. Sincerely, Owffy Anne Gatling Haynes 203-645-1263 35 Parker Street Lexington I I I 1