2016-01-12-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 12, 2016 Ms. Hai reported that the Board of Selectmen Member Concerns and Liaison Reports: (BoS) received the FY2017 ÅWhite BookÆ, on which she expects there will be a presentation at this ThursdayÈs Budget Summit meeting. The Agenda for that Summit includes an Executive Session for the BoS, only, to discuss the purchase of the property at 20 Pelham Road and an update regarding the purchase of the remaining property at 241 Grove Street (Wright Farm), and an Executive Summary for all Summit participants regarding the 20 Pelham Road property. Mr. Kanter discussed CEC reporting to the February 8, 2016, Special Town Meeting(s): his ÅshellÆ report that addresses both STMs, but which could later be divided into separate reports for each of those STMs. Comments were made on the Articles, as follows: STM 2016-1, Article 2, Amendment to the Regional School District Agreement of the Minuteman Regional Vocational School District: It was agreed that this CommitteeÈs reportshould explain why this Committeeis taking a position on this Article, as it did at the 2014 ATM, although technically it is not a capital project. STM 2016-1, Article 3, Appropriate for Hasting School Feasibility Study: This study will meet Massachusetts School Building Authority (MSBA) requirements. Mr. Kanter will discuss the project with Pat Goddard, Director, Public Facilities Department, to determine whether the $1.5 million request for the study is less what it would have been if all of the previous study work had not been undertaken. STM 2016-1, Article 4, Establish, Rename and Appropriate to and from Specified Stabilization Funds: Although Rob Addelson, Assistant Town Manager for Finance, expects there will be items for this Article, specific information is not yet available. STM 2016-2, Article 2, Land PurchaseÄ20 Pelham Road: The intended purpose of the proposed purchase has not been identified. This gives pause for some of this CommitteeÈs members. th It was agreed that it may be possible to approve the report by January 19 (when Mr. Cole th will be absent) and having Mr. Cole approve it on January 26 (when Ms. Barnett will be st absent). The goal would be for public distribution by February 1. Non-Town-Entity CPA Projects Recommended by the CPC (continued): : Mr. Whelan Lexington Arts and Crafts SocietyÈs ParsonÈs Gallery Lighting Renovation reported that the ParsonÈs Gallery is the front room in the building. The project cost is $36,280 with $12,000 to be provided by the Lexington Arts and Crafts Society; the balance is being requested from the Community Preservation Fund (CPF). The Society, which is a 501(c)(3) organization (a tax-exempt, non-profit, entity), raises its funds through sales, classes, and self-fundraising. The lighting design was prepared by an architect with lighting experience. Two issues were raised during the discussion: It was agreed that the Lexington Arts and Crafts Society provides valuable cultural resources for Lexington residents, but Mr. Kanter noted this would be the first time the CPF would be used for a comparable, interior-only, project for a non-Town-owned facility, but neither factor makes it ineligible for consideration under the CPA. Page 2 of 3