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Permanent Building Committee Town of Lexington 201 Bedford Street, Room 221 Lexington, MA 02420 September 10, 2015, 6:00 p.m. Present: Jon Himmel, Chairman, Eric Brown, Vice - Chairman, Dick Perry, Carl Oldenburg, Charles Favazzo, Philip Coleman; and Bill Hurley Absent: Peter Johnson, Lee Noel -Chase Guests: Don Mills, Mills Whitaker Architects LLC; Dave Billings, Hill International; Ken DiNisco, Angel Khazadian and Vivian Lowe, DiNisco Design Partnership; Judy Crocker, School Committee Liaison; Jill Hai, Capital Expenditures Committee Liaison Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark Barrett, RA Project Manager The Minutes were taken by Jean Curran, Recording Secretary Jon Himmel called the Meeting to order at 6:05 p.m. 1. General Business • Jon Himmel suggested postponing approval of the August 13, 2015 meeting minutes until next month. The members all agreed. 2. Visitors Center Update • Don Mills shared that his company Mills Whitaker Architects LLC were selected to perform the first round of work for the Visitor Center Project. The goal for tonight was to review what work had been completed to date, and what the next steps were. o Reviewed existing Building and current uses o Prepared measured drawings of building o Reviewed criteria of battle green master plan o Met with 16 stakeholder groups to review program intent o Reviewed summary program developed by Town o Developed two basic concepts for discussion • The stakeholders would like to keep the visitor center open during construction. • The Preliminary Program consisted of (i) customer service counter for welcoming and assisting multiple visitors simultaneously; (ii) orientation space to accommodate a typical bus tour group of 55 and for use during inclement weather; (iii) accessible restrooms with after -hours access from the outside; (iv) redesigned rear entry from bikeway to attract guests; (v) contemplative area for honoring Veterans with visual connection to the exterior memorials; (vi) self- service kiosk with materials in multiple languages; (vii) exterior site work in coordination with the ongoing Battle Green Master Plan; and (viii) consider cost of adding second floor public space with controlled after hour access. PBC Meeting 091015 Page 1