2015-09-14-ARTS-min - Laserfiche WebLink

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website as a sub - domain • Over 50% of our administrative funds is used for the existing website at $120 /year, plus $15 /year each for domain hosting for w w.lexirlgtono enstudios.ors and www.artslexington.org • They created a field test of a website on ,fm„ [;: / /blo .artslexin ton.or that recreated the existing website (artslexington.org), and brought in more information to build the site as a town reference for all things arts (resources, event listings, arts organizations). • They could not recreate the Artists Directory as it currently appears. It is currently hosted on artslexington.org. Discussion: Suggestion to consider separating the Arts Council website (field- tested on the Wordpress blog site) from Artists Directory (with its own domain under Dreamweaver) • While the information on the existing website at artslexington.org can be easily captured in the Wordpress pages ( http: / /blog.artslexington.org), it is felt that the attractiveness of the Directory cannot be duplicated there. • A secondary issue is who is meant to be responsible for the Directory site - is it under the umbrella of the Arts Council, or of Open Studios. Diana explained that the LCA domain and website were created and maintained as a subset of the Lexington Open Studios website. Initially, the LCA worked to foster Open Studios, and it has been successful. Over the years, Open Studios has grown and is able to live on its own. Zoe mentioned that the cost of the existing website might be borne by LOS and LCA intermittently or that the cost could be separated. • Diana suggested that the Artists Directory would be better maintained by Open Studios, as they have better access to the data. She proposed that we separate the LCA website and the Artists Directory. She then proposed that the Artists Directory should be moved to the Open Studios website. • A big problem with separating the two is that they are on the same domain and the LCA website is programmed as a part of the Open Studios website. The wordpress blog can replace almost everything currently in the LCA website, except the Artists Directory, which is more complex than Wordpress can accommodate. In order to separate the Artists Directory from the LCA website and remove the LCA website from the Open Studios website's code, Zoe stated that it is necessary to edit every page in the Artists Directory to replace the LCA header. • Diana explained that all of this means that the LCA website could be maintained for the price of the Wordpress account ($13 /year for WordPress + $15 /year for the domain name), but with the following restrictions: o The Artists Directory cannot be migrated. To remain on the [JustHost.com] account with DreamWeaver is an additional $120 /year. o Documents cannot be uploaded to the Wordpress site except as photos. It was noted that they could be uploaded as a JPEG however. This was discussed with respect to adding a form to join the Artists Directory, or maps used in the Hidden Treasures arts walk. Further discussion was halted so that members could gather more information to be able to figure out the best path forward. Follow -up: • Zoe said she is committed to personally maintaining the Artist Directory pages. She will discuss with her assistant, and intern if it is possible to remove headers (say, 160 pages worth). Leslie and Diana thought there might be a template to only change once as each page is the same. • Someone needs to find out what the financial system has been in the past for better future financial tracking and planning - LCA or LOS? 2 of 4