HomeMy WebLinkAbout2015-03-25-SC-PMRS-minLexington School Committee's Policy Manual Subcommittee
March 25, 2015 at gam
Lower Level Conference Room 1
Central Office, 146 Maple Street
Attendance: Subcommittee members Jessie Steigerwald Chair, Judy Crocker
Mary Ellen Dunn Assistant Superintendent for Business and Finance,
Superintendent Ash
Ms. Steigerwald called the meeting to order at 9:30am.
1. Review of Finance, Business, and Emergency Readiness policies with Mary
Ellen Dunn, Assistant Superintendent of Business and Finance
• EBC - Emergency Plans: replace current MASC policy but change title to
be more inclusive to Emergency /Crisis /Multi- Hazard Management Plan.
The Emergency Management Plan document itself is not a public
document. Budget funding is needed for annual crisis team training
during each summer. SC is invited to attend. Advisory committee meets
minimum of twice /year and chaired by Asst Superintendent for Business
and Finance.
• CE - Administrative Councils. Cabinets. and Committees: Include in last
paragraph - "will follow SC policy and Expenses by such groups incurred
will follow policies and related administrative directives but only in
budgetary allotments."
• DGA - Authorized Signatures: Waiting for BoS Norman Cohen input.
• DBJ - Budget Transfer: currently informed of all transfers. Recommends
changing language to include "...Committee shall be kept abreast..." In
other fiscal policy, the timeliness of receiving quarterly reports is
outlined. Also, change term plural to "authorities."
• IHCFA - Extended Day Programs: Needs to further review.
• JIF - Student Activities: There is an update required but do not have
regulation to date.
2. Review and Discussion of policies on Hold pending further review or requiring
administrative input with Superintendent Ash and Ms. Dunn.
• GCRD - Private Tutoring for Pay: Private employees so they establish
their own rates.
• GCA - Professional Staff Positions:
• GDB - Support Staff Contracts and Compensation Plans:
o Add "...for support staff periodically,..."
o Remove `plan."
o Add "In approving annual Budget,..
o Add "The superintendent will set rate of pay for personal not
covered by bargain agreements, consistent with the amount of
money approved in the SC's annual budget."
• GDD - Support Staff Vacations and Holidays:
o Add employment to title.
o At the time of hire and renewal, all non - bargaining employees
have one -year contacts. Add "Superintendent will execute for all
non - bargaining employees All non - bargaining employees shall
have an annual employment letter all will rec a employee contact
at the time of hire and renewal a contract that defines wages,
hours, and working conditions.
o Nonunion employment
o Delete second paragraph.
• GBEA - Staff Ethics /Conflict of Interest:
o No direct relative hired in same building. Therefore define
immediate family member, add: "...such as grandparents, parents
siblings, children, aunts, uncles and nephews."
• GBEBC - Gifts to and Solicitations By Staff:
o Exempts retirement
o Superintendent exception include student fundraisers
o Define PTA allocation gifts? Is it a gift to teacher or district if a gift
is designated for the classroom? Needs opening paragraph: Unless
otherwise defined below, all gifts must follow M.G.L. 268A.
o Add reference to Conflict of Interest Law.
o Add reference that all SC must accept gifts for district.
• GBGB - Staff Security and Safety:
o Keep last paragraphs only and add "by schools or town..."
• GCA - Professional Staff Positions:
o School Committee can create and abolish positions via budget. In
Lexington, FTE hiring is flexible with discretion of superintendent.
o Job title comes with job description.
o Add: With each staff position, the superintendent shall have the
authority to change the number of positions within the school year
subject to funding within the budget.
GCBA - Professional Staff Salary Schedules:
GCBB - PA eliminate. Ask Jim Hardy if this is prudent and overlap with GCBA.
3. Review of minutes from March 11, 16 and 18
The meeting was adjourned at 11:15am.
Respectfully submitted,
Judy Crocker