2015-07-09-AC-min - Laserfiche WebLink

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7/09/15 Minutes Minutes: 3.There was a review of eight sets of minutes for which technical and clarification-related edits were recommended. A motion was made and seconded to approve minutes ofmeetings on the following dates, as amended: February19,2015; February 26, 2015; March 5, 2015;March 30, 2015; April 1, 2015; April6,2015; April 8, 2015; and April 15, 2015. The motion passed. VOTE: 5-0 Adjustments to the FY2015budget 4.:Ms. Moore reported thattwo avenues are being pursued tobalanceline items in the Fiscal Year 2015(FY15)budget: Salary Adjustment Account: The Board of Selectmen(BoS)recently approved the transfer of $549,000 from the Salary Adjustment Account for allocation to the appropriate line items, as identified on a handout. When the FY15 budget was adoptedat the 2014 Annual Town Meeting (ATM), many salaries, particularly those associatedwith union contracts that were being negotiated at the time, had not been finalized. Also, buy-back policies associated with unused sicktime and vacation time resultedin the need for adjustments.The Salary Adjustment Account is a continuing balance account. At the 2015 ATM,$878,000was appropriated to the account for use during FY16. A motion was made and seconded to endorse the transfer as approved by the BoS.The motion passed. VOTE: 5-0 Reserve Fund: The Appropriation Committee controls the use of funds in the Reserve Fundto cover unanticipated expenses. FY15 legal fees exceeded those anticipated by $24,000 because of costs associated with the solar panel installation at Hartwell Avenue \[AL1\] and warrantyissues associated with an artificial turfinstallationon Lincoln Field. The current Reserve Fund balance is $634,380; the fundstartedFY15with $900,000. A motion was made and seconded to approve the transfer of $24,000 from the Reserve Fund to cover legal fees,as discussed. The motion passed. VOTE: 5-0 5.LiaisonReports: Mr. Parker reported on recent events associated with the April 2015 Special Town Meeting(STM)#1, Article 2: Appropriate for School Facilities Capital Projects. Prior totheSTM, the BoS adopted a consensus document, which outlined the anticipated approach to the project and aplan to allocate the appropriated design funds to two phases. The documentspecifies that the BoS should seek input from the school and finance committees before issuing approval to releasefunds for workbeyond Phase 1.Phase 1 includeda design and feasibility study to determine the most feasible,cost effectiveand educationally desirable approach for addressing space needs associated with increasing school enrollment. DiNisco Design Partnership was hired in the spring, and there is a summitmeetingscheduled fortwo daysnext week to review the Phase 1work. This is being done in anticipation of a requestto release thefunds reserved for the tasks that go beyond the Phase 1 effort. There was discussion about a number of alternatives for addressing enrollment increases at the elementary schools, the middle schools, and the pre-kindergarten program. It was noted that the enrollment increases at Fiske Elementary School are at the high end of projections and overcrowding is already a problem. 2