2015-06-04-PBC-min - Laserfiche WebLink

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Permanent Building Committee (PBC) 201 Bedford Street, Room 221 Lexington, MA June 4, 2015 @ 7:00 PM Present : Jon Himmel, Chairman, Eric Brown, Vice Chairman, Dick Perry, Carl Oldenburg (left at 7:45), Philip Coleman (arrived at 8:00), Lee Noel Chase, Bill Hurley, Kate Colburn, Charles Favazzo (arrived at 8:00) Absent : Peter Johnson YŷğǩğķźğƓ Guests : Paul G. Kalous and Dave Billings, Hill International; Donna DiNisco, Gary Ainslie, and Angel , DiNisco Design Partnership; Joubin Hassanein and Peter ‘LHommedieu, Shawmut Design and Construction, Judy Crocker, School Committee Liaison Lexington DPF : Patrick Goddard, Director of Public Facilities The Minutes were taken by Patrick Goddard Jon Himmel called the meeting to order at 7:03 p.m. 1. General Business Jon Himmel noted that the 4-15-15 and 5-14-15 minutes had been formatted in a new style. After a short discussion, the new minute format was approved Motion: Dick 2nd Jon Vote 4-0-0 The 4-15-15 minutes we approved: Motion: Eric 2nd Dick Vote 4-0-0 The 5-14-15 minutes we approved: Motion: Eric 2nd Dick Vote 4-0-0 2. Estabrook Closeout . Gary Ainslie indicated that punch list items had been closed out and only a few warranty items remained. He recommended that the project be closed out. Paul Kalous reported that with the final change order being processed, the project finished under budget. Joubin Hassanein also reported that Shawmut had completed project activities and submitted their final progress payment. Pat Goddard reported that Shawmut final invoice was proceeded by a final change order of over $500,000 of project savings that Shawmut returned to Lexington. With this savings, he projected that the project would be completed at just under $40M, below the original $40,792,000 appropriation. Total change orders on the project are $405,312 which equates to about 1.2%. Of the $405,312, $311,298 was remediation change orders (there were seven). If we did not have that increased remediation above and beyond what was tested and in the bid documents, the total for change orders drops to $94,014 which equates to 0.2% in change orders. This reflects well on the entire project team. General discussion followed, with a general consensus that the collaboration of the entire team (PBC, DPF, DiNisco Design, Hill International, and Shawmut Design and Construction) enabled the project to be completed successfully, on time on an accelerated schedule, and under budget. Њ PBC Meeting Minutes 051415