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<br />Permanent Building Committee <br />201 Bedford Street, Room 221 <br />Lexington, MA <br />November 13, 2014, 6:00 p.m. <br /> <br /> <br />Members Present: Jon Himmel, Co-Chairman, Eric Brown, Co-Chairman, Carl Oldenburg, Dick Perry, <br />Charles Favazzo, Philip Coleman and Lee Noel Chase <br /> <br />Member Absent: Peter Johnson <br /> <br />Guests: Judy Crocker, School Committee Liaison to PBC; Michele Oldershaw <br /> <br />Lexington DPF: Patrick Goddard, Director of Public Facilities; Mark W. Barrett, RA., Project Manager <br /> <br />The Minutes were taken by Jean Curran, Recording Secretary <br />The Meeting convened at 6:00 p.m. <br /> <br />Carl Oldenburg announced that he needed to leave the meeting by 7:00 p.m. and requested that the <br />order of the Agenda be changed in order to discuss the School Master Plan first and all the members <br />present agreed to the Agenda change. <br /> <br />1. PBC Role in Future Projects. The Members discussed a proposed memorandum to Carl Valente, <br />Town Manager, Town of Lexington, regarding changes to the Perm <br />role in future projects. The main goal will be to focus on the larger picture rather than reviewing smaller <br />detailed items such as change orders which the employees are <br />well able to manage. <br /> <br />Patrick Goddard, Director of Public Facilities shared that over the past seven and a half years, the DPF is <br />involved in a lot more projects and this has meant hiring full-time employees to manage the project <br />administration portion, which takes the burden off of the PBC so that the town may have the best value <br /> <br /> <br />Carl Oldenburg questioned whether Carl Valente, Town Manager, Town of Lexington was aware of the <br />letter. <br /> <br />Pat responded that he had a conversation with Carl Valente and told him that this item would be on <br />meeting agenda. <br /> <br />Eric asked what the next steps would be. <br /> <br />Pat stated that they needed to accept all changes to the draft letter and submit to the Town Manager <br />for his comments and then bring those comments back to the Committee for review before voting on <br />the letter. <br /> <br />Jon shared that he had had a conversation with Peter Johnson regarding the draft letter and Peter had <br />two comments (i) what would be the mechanism if there were no PBC involvement; and (ii) what would <br />be the mechanism be for having PBC involvement in projects. The DPF is responsible for coming to the <br />PBC Meeting Minutes 111314 Page 1 <br /> <br /> <br />