2014-12-11-PBC-min - Laserfiche WebLink

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Permanent Building Committee (PBC) 201 Bedford Street, Room 221 Lexington, MA December 11, 2014, 7:00 p.m. Members Present: Jon Himmel, Co-Chairman, Eric Brown, Co-Chairman, Carl Oldenburg, Dick Perry, Charles Favazzo, and Philip Coleman Member Absent: Lee Noel Chase and Peter Johnson Guests: Gary Ainslie, DiNisco Design Partnership and John Park, Hill International Lexington Department of Public Facilities (DPF): Patrick Goddard, Director of Public Facilities; Mark W. Barrett, RA., Project Manager Recording Secretary: Sara Arnold The Meeting convened at 7:09 p.m. 1.Estabrook Elementary School (Estabrook) Update: It was reported that the Estabrook Elementary School (Estabrook) project is under warrantee until September 2015. A summary of punch list items, targeted for completion by May 2015 by Shawmut Construction (Shawmut), was reviewed. Two items not included in the punch list are the installations of a dedication plaque and of a grease trap. It is anticipated that $205,870 will be returned from the GMP contingency included in the contract. It was also reported that there is $1.7 million left on the Estabrook retainer, and there are two closeout options for payment of retainage: it can be paid out when the punch list items are complete or at the end of the warrantee. It was generally agreed that the Town should work with Shawmut to start the closeout process, which takes 60-90 days, as soon as is reasonable; if more is subsequently owed, the Town can issue a change order. There was discussion about a letter that had been distributed by Mr. Park requesting a contract amendment to cover costs through the spring of 2015, up to $33,000. This is for 220 hours at the rates included in the current contract. If additional hours are required, Hill International will not bill for them. There was a motion and second to approve a Hill International contract amendment for services through completion of the project in an amount not to exceed $33,000, as recommended by DPF staff. The motion was approved: 6-0-0 2.General Business: Approve Invoices: This Committee reviewed November invoices that had been previously reviewed by DPF staff. There was a motion and second to approve monthly invoices for contractors, consultants and Town Counsel, as recommended by DPF staff, for a total of $160,594.08. The motion was approved: 6-0-0 PBC Meeting Minutes 121114 Page 1