2011-ATM-CEC-rpt (supplement & errata)

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CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM The Mission of the Capital Expenditures Committee From the Code of the Town of Lexington(§29-13): A. Each year the Capital Expenditures Committee shall request and receive from the Town boards and departments a list of all capital expenditures that may be required within the ensuing five-year period. The Committee shall consider the relative need, timing and cost of these projects, the adequacy thereof and the effect these expenditures might have on the financial position of the Town. B. The Committee shall prior to each annual meeting for the transaction of business prepare, publish and distribute by making copies available at the office of the Town Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to each town meeting member, a report of its findings, setting forth a list of all such capital expenditures together with the committee's recommendations as to the projects that should be undertaken within the five-year period and the approximate date on which each recommended project should be started. This publication may be combined with and distributed at the same time as the Appropriation Committee Report. From the Code of the Town of Lexington(§29-26): ...the Capital Expenditures Committee shall state whether it endorses each recommendation of the Community Preservation Committee. How to Read This Report Our report is divided into four sections: • An overview of capital projects in Lexington; • Presentation of a five-year capital budget; • Spending history and general capital plan for each department and program; and • This year's capital articles. Where our narrative includes a"See Article ",it is referring you to that Article in the last section "Warrant Article Analysis and Recommendations". In that section you will find: We have quoted from the Town's or a Town Committee's documentation for each of the Articles on which we are reporting. If we believe that quote has both adequately described the proposed work and satisfactorily made the case for the Town's need, at least for the purpose of your deliberations which is often the case you will not find us paraphrasing or otherwise reiterating either of those matters in this report. However, additional narrative is included if we don't feel that is the case. Our Committee's recommendations and how we voted are shown only in the boxed header for each Article and, if applicable, in any sub-elements unless there are further comments on our recommendation. If there are such comments, they will be in italics at the end of the text below the boxed header. Our oral report on Town Meeting floor will verify our written report and present any new information not available as of this writing. When we report on a capital article on Town Meeting floor during the deliberations, a committee member will provide the committee's recommendation and, if applicable, comments related to that recommendation. 7