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PBC Meeting Minutes <br />09 November 2010 Meeting <br />2.84EmergencyOperationCenter <br />6/08/10 <br />Motiontoapproveexpenditureoffundsnotexceeding$43,550.00forthepurposesofequippingtheEOCat201BedfordStreet. <br />SubjecttotheTownManagersapprovalthatthisexpenditurerepresentsanappropriateuseorallocationofprojectfundsforthefull <br />scoperequiredforEOCoperations. <br />Motion:EricBrown2nd:CarlOldenburgVote:40 <br />2.85VacuumCleaner <br />9/14/10 <br />DPFexplainedthatanequipmentitemthathadbeenpreviouslydiscussedwasinadvertentlyleftoffthelistforexecutionand <br />shouldstillbeaddressed.DPWoperationshadrequestedavacuumcleanerbeinstalledforcleaningoutthetrucks. <br />Aquotewasobtainedforpurchasingthevacuumcleaneralthoughelectricalhookupswouldberequired. <br />DPWresearchedavacuumcleanerandprovidedacostof$1,669.85fortheunit.DPFwouldneedtocoordinateelectricalwork. <br />Motion:ToapprovethepurchaseandinstallationoftheproposedVacuumcleanerwithElectricalworktobecoordinatedby <br />DPFattotalcostsnottoexceed$3,000.00. <br />Motion:EricBrown2nd:CarlOldenburgVote:50 <br />3.0 Cary Memorial Hall Ï Venue Improvement Study <br />3.1ArchitectInterviewsforCaryMemorialBuildingVenueImprovementsstudy <br />(AssociatemembersWendallKaslowandBarbaraHughey) <br />8/10/10 <br />ItwasdiscussedthatsomemembersofthePBCrecentlyparticipatedinarchitectinterviewsfortheCaryMemorialBuildingVenue <br />Improvementsstudy.SeveralqualifiedfirmswereinterviewedandthefirmofMillsWhitakerArchitectswererankedasthenumber <br />1firm. <br />9/14/10 <br />DPFadvisedthatacontractdrafthadbeensenttoMillsWhitakerArchitects,modeledafterthebasecontractusedforthePolice <br />andFireProjects.DPFwillshareprogresswithPBC. <br />10/14/10 <br />Studycontractwasissuedasstudycontractonlywithnooptionforcontinuationofworkbyfirm. <br />3.2Progress <br />11910 <br />ItwasreportedthattheprojectwasinitiatingandthatpublicMeetingswerebeingscheduledtogatherdataontheuseofthe <br />building. <br />Page 6 of 11 <br /> <br />