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<br />20 January 2009 <br />Meeting Minutes <br />Lexington Permanent Building Committee (PBC <br />Location: Estabrook Hall <br />Date & Time: 20 January 2009, 7:00PM <br /> <br />2.21 Town Network Head End <br />9/9/08 <br />Town looking to bring in Network head end to DPW building, meeting scheduled on site for Thursday 9/18/08 <br />@ 1:00 PM to review. <br />10/14/08 <br />Town Head End Room being revaluated and may be relocated to accommodate needs of HVAC system <br />Head End for building, and computer access for facilities maintenance staff. <br />11/04/08 <br />Contract amendment for additional cost to HKT $12,580.00 for additional HVAC equipment <br />design for Facility Room, plan changes, does not include construction. <br />Motion: Bill Kennedy 2nd: Carl Oldenburg Voted: Unanimous <br />01/13/09 <br />PBC approved PCO’s 56 and 62 on a time and materials basis not to exceed $116,205.79. <br />2.22 Telephones for DPW <br />11/04/08 <br />HKT to hire a consultant to help determine what is needed for a phone system. Additional cost <br />of <br /> $6160.00. <br />Motion: Bill Kennedy 2nd: Dick Perry Voted: Unanimous <br />12/09/08 <br />Additional cost for telephone consultant quoted wrong, additional cost is $8624.00. <br />2.23 Changes to grading at rear of site <br />11/04/08 <br />Grading at the rear of the site is proposed to be raised thru revised grading to decrease <br />likelihood of having to haul soil off site, decrease depth of remaining excavations and avoid a <br />cut into the rear site grading if not required. <br />Contract Amendment to HKT Architects for Bio Engineering proposal in the amount of $4560.00 <br />Motion: Bill Kennedy 2nd: Carl Oldenburg Voted: Unanimous <br />2.25 <br />PBC approved W&S proposal for consulting on equipment needs, layout and procurement in the <br />amount of $24,750.00, for services provided that the equipment selections and procurement <br />total within the specified budget. <br />Motion: Dick Perry 2nd: Peter Johnson Voted: Unanimous <br />2.26 <br />01/13/09 <br />Flammable storage cabinets were approved for procurement so that venting maybe installed. <br />Requisition approved in the amount of $3,725.40. <br />Motion: Dick Perry 2nd: Bill Kennedy Voted: Unanimous <br />01/20/09 <br />PBC approved increase in requisition amount for storage cabinets to $4442.82. <br />Motion: Peter Johnson 2nd: Carl Oldenburg Voted: Unanimous <br />5 <br /> <br />