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PBC Meeting Minutes 10 November 2009 Meeting 2.70 Bio Proposal for Additional Services 9/8/09 HKT reported that a letter had been received from Bio-Engineering requesting additional services compensation for work previously completed but not previously identified as requiring additional services. Affter discussion on the general scope The PBC was not in favor of full payment of additional services as requested. Mark Barrett to to meet with Bio- Engineering to review. 10/13/09 No meeting as of yet, Mark Barrett to follow up through Mike to schedule a meeting. 11/10/09 A meeting has yet to be scheduled 2.72 Trash and Cardboard Compactors 10/13/09 Bill Hadley discussed the advantages. Motion to approve up to $45,000.00 for Bill Hadley to procure a trash compactor and cardboard compactor as long as this plan is consistent with the towns waste disposal strategy. If current proposal is not fully consistent with towns strategy to return to PBC with proposal for additional equipment to satisfy towns policy. Motion: Jon Himmel Second: Bill Kennedy Vote: Unanimous 2.73 Fluid Distribution System 10/13/09 Motion to approve HKT change order not to exceed $6,600.00 for Fluid Distribution System shop drawings and construction, oversight by Weston & Sampson. Motion: Bill Kennedy Second: Carl Oldenburg Vote: Unanimous 11/10/09 Wesson & Sampson reviewing shop drawings, 6-8 week lead time, cost of system included in CO #19. 2.74 Insurance Claim 11/10/09 DPF advises that there is a change order forthcoming for the cost of the insurance claim that would get paid against the capital account and then reimbursed to the town by the insurance company, less any deductible. 3.0 K-12 Master Plan 3.1 Preliminary Review of Master Plan 01/13/09 Representatives of the Design Partnership of Cambridge presented an overview of the K-12 Master Plan findings to date. PBC advised DPC verify setbacks with zoning for any construction. PBC requested full disclosure of footnotes on any and all cost documents and estimates showing escalation provisions and terms. PBC requested town expenses be added to project cost sheet. Scheduling discussions involved estimates on MSBA review schedules and funding cycles. 3/10/09 DPF reported that the K-12 Master Plan was being finalized and is scheduled for a presentation to the School Committee in March of 2009. 3.2 Adhoc Committee 6-24-09 The Superintendent of Schools has asked for an adhoc Committee to review the K-12 Master Plan. Committee members are being requested from several different areas including two representatives from the PBC. John Himmel and Eric Brown volunteered to serve the Adhoc K-12 Committee in representation of the PBC 10/13/09 Peter Johnson was also a volunteer for Adhoc K-12 in representation of PBC. Page 7 of 9