2009-11-10-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 10 November 2009 Meeting 2.22 Telephones for DPW 8/11/09 Installation of the new telephone system is primarily complete. DPF and Town IT are developing a punch list. Some phone features have not yet been rolled out to users yet and will be done along with additional training. 10/13/09 Admin training is ongoing. Punch list has been reduced to QOS testing, training and battery packs. 11/10/09 Admin training complete. Mark Barrett will follow up with Dorinda Goodman on punch list items. 2.26 Budget For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 8/11/09 The Town’s Accounting software (MUNIS) has not carried over balances to the new fiscal yr. as of yet. DPF asked to postpone the budget review until after MUNIS is updated for the new fiscal year so that the budget can be balanced. 10/13/09 Not completed, Mark Barrett to meet with Finance for completion and will send copies to PBC members. 11/11/09 DPF reports that the status of the budget and or bottom line figure remains true, in terms of uncommitted funds. DPF to work with Finance to verify commitments, encumbrances and overall budget and report back to PBC. 2.29 Equipment 8/11/09 DPF reports receipt of PCO 145 for the remaining equipment. Earlier reports that there were two remaining pieces of equipment were not accurate as the PCO includes two industrial type pieces of equipment, i.e. lathe and milling machine, as well as a drill press and a small lifting worktable. DPF states that the small lifting work table should be temporarily removed and not ordered as the one specified runs on compressed air and this should be re-specified for electric power as the compressed air is more problematic to feed to the unit. DPF sought approval of the PCO 145 issued at $60,852.18, but reduced to $55,617.22 to eliminate the aforementioned table. PBC recommends that PCO could be approved as a part of the overall equipment approval as long as DPF has reasonable confidence that the overall budget condition is in keeping with the expressed PBC threshold for spending. 9/8/09 Motion: To approve PCO 145 $60,852.18 Motion: Peter Johnson Second: Jon Himmel Vote: Unanimous 10/13/09 Issued a purchase order request to Town Hall as items on State Vendor Contract for cost of $54,542.02, this work included a safety belt $215.93 not previously approved. 2.31 Bi-Directional Radio For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 8/11/09 HKT has received Fire Department feedback and is sending the RFP out to prospective bidders / installers. 9/8/09 Proposals have been received, to be evaluated by HKT Architects. PBC would like verification that battery backup is provided for the antenna system. Copies to be sent to the fire department for review as well. Motion to award contract to the lowest qualified eligible bidder, not to exceed $54,416.00 Motion: Bill Kennedy Second: Peter Johnson Vote: Unanimous Page 4 of 9