2009-10-13-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 13 October 2009 Meeting 8/11/09 PBC Chair reports that after discussions with the Town Manager, the purchase of Prolog Software was approved for purchase for use by DPF in developing future meeting minutes. PBC indicated that some level of training would be required for use of the software. 9/8/09 DPF to inquire about status of software purchase. Proposal should include training. 10/13/09 Mark Barrett received estimates for Prolog purchase, PBC suggest we purchase 2 licenses. Mark Barrett to inquire about training. 2.0 PUBLIC WORKS & FACILITIES BUILDING PROJECT 2.01 Contractor Monthly Requisition For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 9/29/09 Application for payment # 23 to the General Contractor was reviewed. Motion: To approve Application for Payment # 23. $774,620.00 Motion: Peter Johnson 2nd: Carl Oldenburg Vote: Unanimous 10/13/09 Application for payment # 24 to the General Contractor was reviewed. $ 293,620.00 Motion: To approve Application for Payment # 24. Motion: Peter Johnson 2nd: Bill Kennedy Vote: 3-0 (1 abstention) 2.02 Diverted Construction Waste For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 3/10/09 The diverted Construction waste is reported at 86%. 9/8/09 Mark Barrett to verify if a report is required after issue of Certificate of Occupancy. 10/13/09 Mark Barrett has asked for a final report. 2.03 Construction Change Orders For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 10/13/09 Change Order 21 $49,686.42 Motion: Bill Kennedy Second: Peter Johnson Vote Unanimous 2.3 Commissioning Status For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 8/11/09 David Fennel of Sebesta Blomberg made a report to the PBC on the status of the commissioning work. Functional testing is complete. a. Training needs to take place on the majority of items. b. SB is confident that everything has been installed per the design drawings and is operating correctly. c. Lighting controls have been evaluated through the use of data loggers and SB is currently evaluating the results. d. SB reports they will also be evaluating the exterior lighting in a similar manner. e. HKT is reportedly investigating the need for an audible alarm in the veh. Staging & prep area tied to the CO system. f. SB reviewed the corrective action log with the PBC. Page 2 of 8