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PBC Meeting Minutes 11 September 2009 Meeting 2.3 Commissioning Status For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 8/11/09 David Fennel of Sebesta Blomberg made a report to the PBC on the status of the commissioning work. Functional testing is complete. a. Training needs to take place on the majority of items. b. SB is confident that everything has been installed per the design drawings and is operating correctly. c. Lighting controls have been evaluated through the use of data loggers and SB is currently evaluating the results. d. SB reports they will also be evaluating the exterior lighting in a similar manner. e. HKT is reportedly investigating the need for an audible alarm in the veh. Staging & prep area tied to the CO system. f. SB reviewed the corrective action log with the PBC. g. RTU-1 was discussed with respect to modifications being made to unit through discussions with manufacturer. A 40 amp fuse is being increased to 50 amp upon manuf. Recommendation and a letter is being sought by SB from the manuf. Documenting warranty of the fuse change. Condenser fan motor has been tripping out and a fuse change was recommended their as well per the manuf. a letter has also been requested o that item for warranty. The motor for the energy recovery wheel was replaced yesterday. DPF is seeking confirmation that RTU-I is capable of meeting the cooling and ventilation loads as specified. SB States that we should be able to verify that by a test on the system simulating balancing conditions, he will coordinate with DPF. h. PBC requested if searchable PDF files were owned under the contract for Operation and Maintenance manuals. SB is investigating warranty time frames with engineer and manufacturer for RTU-1. 9/8/09 Waiting for an updated balance report and letters from manufacturer. Training to start 9/10/09. 2.4. DPW Construction Schedule For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 8/11/09 Contractor reports desire to complete all work by end of August wit the exception of fall plantings. DPF has requested schedule for remaining work items as well as PCO work. 9/8/09 Pavement settlement, paving will start the end of week 9/11/09. Landscaping, fall planting will start when paving is completed. Some planting holdover until Spring. Punchlist is ongoing 2.22 Telephones for DPW 11/04/08 HKT to hire a consultant to help determine what is needed for a phone system. Additional cost of $6,160.00. Motion: Bill Kennedy 2nd: Dick Perry Voted: Unanimous 12/09/08 Additional cost for telephone consultant was originally quoted wrong, additional cost is actually $8,624.00. PBC authorized. 3/10/09 Telephone System Vendor Price Quotes were requested under State Vendor Contract ITT29. Three Price quotes were received and reviewed by the Town. Two Finalists were determined and a Site Visit has been scheduled for 3/12/09 to visit the demonstration show room for the two finalist vendors. Motion: To authorize the Director of Public Facilities to proceed with the purchase of the finally selected Telephone system contract in an amount not to exceed $60,000.00, with an additional amount not to exceed $15,000.00 for the selection of various options deemed appropriate to the system, for a total of not to exceed amount of $75,000.00 Motion: Jon Himmel 2nd: Peter Johnson Voted: Unanimous Page 3 of 10