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30 June 2009 <br />Meeting Minutes <br />Lexington Permanent Building Committee (PBC) <br />Location: 146 Maple St. Conference Room <br />Date & Time: 24 June 2009, 5:00PM <br />5/19/09 <br />DPF requested on behalf of the IT department and additional amount of up to $16,500 to purchase <br />additional switches for the network equipment. Currently some outlets in the building would not be <br />operable without additional purchase. <br />PBC was reluctant to approve additional switches without a more specific accounting of what might <br />be un-operable. Further PBC was okay with not building out full connectivity of all devices if there <br />were otherwise not currently scheduled for use. <br />2.28 CTA Time Extension <br />4/14/09 <br />HKT presented a discussion on a CTA Time extension. The proposal was originally received for an 81 day <br />extension with a general conditions cost of $135,000. This submittal was vetted and CTA agreed to a <br />reduced proposal of 71 days and $86,000, reflective of the time delays incurred through many of the delay <br />issues documented in the letter, the majority of which were related to differing ground and site conditions. <br />The PBC would like to see the final language of the Change order prior to approval. <br />5/19/09 <br />Change Order/ Time Extension Language. <br />The language text was discussed with copies distributed to all members. Mark Barrett directed to <br />incorporate suggestions to text and send to PBC representatives for confirmation. <br />2.29 Equipment <br /> <br />5/19/09 <br />The proposed Equipment list was discussed with a corresponding estimate of $445,000.00 against <br />a budget of $550,000.00. The equipment was predominately items included in the original plans <br />i.e. shelving and industrial equipment that was removed for budgetary reasons and is now being <br />reinstated. PBC was advised that bids were being received for the equipment and in turn advised <br />DPF to remain within the established budget. <br />Concrete Truck Stops proposed for Vehicle Staging and Prep Area $6,000.00 <br />Motion to approve $6,000 for Concrete Truck Stops <br /> <br />Motion Eric Brown Second: Carl Oldenburg Vote Unanimous <br />Padlocks for Lockers Requested for Locker room $ 600.00 <br />Motion to approve $600 for Padlocks <br /> <br />Motion Eric Brown Second: Carl Oldenburg Vote Unanimous <br />Page 7 of 12 7 <br /> <br />