2009-06-24-PBC-min - Laserfiche WebLink

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30 June 2009 Meeting Minutes Lexington Permanent Building Committee (PBC) Location: 146 Maple St. Conference Room Date & Time: 24 June 2009, 5:00PM 7. A reduced budget ($180,000) was outlined for re-issuance to CPC for a modified scope for moving forward, to include a Historic Structures report and design such that a 2010 request could be made for monies for construction documents. 2-10-09 General Discussion on the Stone Building project continued and is summarized below: This Project is requesting $180,000 in Community Preservation Act funds to preserve the historic Stone Building by stabilizing the structure. The first step of the stabilization process will entail a Historic Structures Report (HSR) augmented by further existing conditions assessment; all of this will be the basis of the Stabilization bid documents. Strategic building stabilization repairs will be bid and completed within these funds. Concurrent with this Stabilization process, the Town needs to identify the users and then fully describe the building program. Should there be any residual money left from the stabilization effort, that money will be put towards preliminary programming of the space for an identified user. A year or more out, with the building stabilized and the building program fully described and vetted, the Stone Building will again be before Town Meeting for funds to hire an Architect/Engineer team to complete design and bid documentation for the full renovation of the building. That Architect/Engineer team will utilize the Historic Structure Report (HSR) and the completed code analysis, structural, mechanical, electrical, and plumbing systems preliminary analysis that are a part of the recently completed Feasibility Study. Thereafter, once the bid documents are complete, the Project will again be before Town Meeting for a vote on appropriating Construction dollars. 3-10-09 No further development. Jon Himmel reports that a meeting is pending for discussion on the time lines for the project and next steps. 4.2 Stone Building Designer Selection 5/19/09 Architects are submitting proposal for the Stone Building HSR phase. A committee is being formed for the Designer selection Committee of which two members of the PBC are being requested. Dick Perry and Carl Oldenburg volunteered to represent the PBC on this committee Next Meeting: 7/14/09 Public Services Building, 201 Bedford St. 7:00 PM Meeting Adjourned 7:00 PM Motion to Adjourn Motion: Dick Perry 2nd: Eric Brown Voted: Unanimous Page 12 of 12 12