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11 March 2009 Meeting Minutes Lexington Permanent Building Committee (PBC) 146 Maple Street – Conference Room Date & Time: 10 March 2009, 7:00PM 4.0 Stone Building 4.1 Continued development / next steps for Stone Building Project 1-20-09 The Purpose of the meeting was to provide an opportunity for interested parties to discuss with the PBC the concern they may have with regard to the continued or further development of the Stone Building Project. Representatives were in attendance from the Historical Society, Historic Commission, CPC, and CEC in informal or un-official capacities to engage in a dialogue on the best course of action for this project. Discussion points included: 1. Historic Restoration vs. Preservation 2. The intended use of the building – not as a dedicated library but as a Heritage Center 3. Scope of the prior study and satisfactory completion of the work 4. Renovation of the building without more detailed knowledge of the intended use 5. Costs proposed for continued work versus those of other projects of historic character a. The budgets proposed to CPC were clarified as budget figures only and did not indicate plans to contract exactly at those dollars. b. Completion of a Historic Structures report for the Stone Building, costs were discussed between $25,000 and 50,0000. 6. The engagement of a qualified historic specialist for future work relative to the historic details 7. A reduced budget ($180,000) was outlined for re-issuance to CPC for a modified scope for moving forward, to include an Historic Structures report and design such that a 2010 request could be made for monies for construction documents. 2-10-09 General Discussion on the Stone Building project continued and is summarized below: This Project is requesting $180,000 in Community Preservation Act funds to preserve the historic Stone Building by stabilizing the structure. The first step of the stabilization process will entail an Historic Structures Report (HSR) augmented by further existing conditions assessment; all of this will be the basis of the Stabilization bid documents. Strategic building stabilization repairs will be bid and completed within these funds. Concurrent with this Stabilization process, the Town needs to identify the users and then fully describe the building program. Should there be any residual money left from the stabilization effort, that money will be put towards preliminary programming of the space for an identified user. A year or more out, with the building stabilized and the building program fully described and vetted, the Stone Building will again be before Town Meeting for funds to hire an Architect/Engineer team to complete design and bid documentation for the full renovation of the building. That Architect/Engineer team will utilize the Historic Structure Report (HSR) and the completed code analysis, structural, mechanical, electrical, and plumbing systems preliminary analysis that are a part of the recently completed Feasibility Study. Thereafter, once the bid documents are complete, the Project will again be before Town Meeting for a vote on appropriating Construction dollars. 3-10-09 No further development. Jon Himmel reports that a meeting is pending for discussion on the time lines for the project and next steps. Page 8 of 9 8