2008-10-14-PBC-min - Laserfiche WebLink

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15 October 2008 Meeting Minutes Lexington Permanent Building Committee (PBC) Location: Cary Memorial Hall-Estabrook Meeting Room 14 October 2008 Date & Time: , 7:00PM 2.9. Furniture 5/13/08 HKTÔs Furniture Proposal was reviewed and approved. The PBC accepts HKTÔs fee proposal, with HKT agreeing not to charge additional funds to redesign if the furnishings were to go over the budget line item. Eric, Carl all approved. 6/10/08 Discussions on furniture selection in relation to interior finishes and color selections. HKT to meet with users to confirm and fine-tune already established needs. Then HKT and user heads will meet with vendors from state bid list. HKT expects this process to begin within a month. PBC concerned about selecting interior finishes without knowing furniture color and fabric options. HKT stated that the interior finishes / color palette could be selected and still have options on furniture colors. Process needs to be fulfilled on selecting vendor in order to comply with state vendor contract. HKT was sure that any of the selected vendors could meet the selected finishes / color palette. 7/8/08 Janet from HKT provided update Ï Four vendors have been interviewed and evaluated based upon a set of pre-established criteria. This work was performed by HKT in conjunction with Pat Goddard and Jim McLaughlin. HKT will have 1 or 2 final vendors selected for furniture by next PBC meeting, which will define the actual furniture lines that are available to the Town. HKT will meet with user groups to define furniture needs and scope. HKT will make a presentation to the PBC on the proposed furniture line and elements for approval. 8/12/08 HKT has sent out requests to two furniture vendors for price quotes requests on a sample office and expects staff interviews to begin in September. 10-14-08 Pat Goddard, Mark Barrett and Bill Hadley or designee will be viewing furniture at two vendor sites WB Mason and Office Resources 10/15/08. 2.14 Interior Finishes HKT 6-10-08 HKT reports that they are still waiting for a few submittals to come in so that they can build the color palette for presentation of interior finishes. PBC is concerned with the timing of the interior finishes selections and how they relate to the furniture. PBC requests that HKT bring all the materials necessary for interior finishes review to the extent they have received from the submittal process, to the next PBC meeting. Color Scheme Board #1 was the general color direction that the PBC agreed upon. They also expressed interest in combining Concept A (Views) + B (Light) for the way color would be used in the building. 7/8/08 HKT presented multiple color and sample schemes of the interior finishes as well as floor tile patterns and accent wall coordination. The PBC reviewed the color and sample options and agreed upon the following actions: The items from the scheme that the PBC would like to reconsider or get larger samples of are the following: 1) Solid surface material for use on the horizontal surfaces at the transaction windows in the lobbies 2) Toilet Room mosaic floor tile, wall tile 3) Toilet Room colors 4) Coordination of toilet/locker room lockers, flooring, wall tiles and paint colors 5) Rubber wall base colors: one selection or coordinated with accent wall color 6) Wall color at wood seating area in second level lobby 7) PBC recommended looking at a more durable material than drywall to be used on the wall above seating area/bench in lobby area. 8) PBC asked to look @ lighting in lobby with concern over being able to change lamp. In addition, the PBC would like to take another look at the following items: 1) Floor pattern with selected colors for the linoleum in the lunchroom and adjacent corridor 6