2014-Annual Report - Laserfiche WebLink

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Town anager continued from previous page • With the assistance of the Wellness Coordinator, con- tinued wellness workshops and the annual Wellness Day /Benefits Fair. Organizational Initiatives The Town's Senior Management Team (SMT) continues to maintain the organization's collaborative culture to keep municipal programs and services functioning effectively. Organizational goals are established on an annual basis. Accomplishments and project updates include: • Continue physical and programmatic design for the new Lexington Community Center planned to open in spring of 2015. • Continue Facility Master Planning specifically looking at Fire and Police facilities with decisions on combined operations, location, renovations or new facilities. Town Clerk/Board of Registrars Personnel FY13 FY14 • Continue senior staff succession planning reviewing internal operating procedures and engaging mid -level managers in organizational decision - making. • Begin an internal control review to analyze at -risk areas across all departments and determine how to best ad- dress these areas. • Continue planning for and responding to a diverse pop- ulation and working to ensure that municipal services address the needs of our culturally diverse community. • Determine and implement a plan for the best use of technology to meet both the internal needs of the orga- nization as well as the needs of residents and customers. • Continue to provide successful citizen engagement programs such as the popular Citizens' Academy going on its sixth year and the annual training for board and committee volunteer office holders. FullTime .. ............................... 3 ...... ............................... 3 PartTime . ............................... 3 ...... ............................... 3 • TOWN Clerk Appointed by the Town Manager; Donna Hooper since 1996. Office Staff. Assistant Town Clerk Dianne Snell; Administrative Assistant Lisa Maguire; • Archivist Nasrin Rohani; Municipal Clerks Carmelina Fiore, and Kelley Cutone. BOARD of Registrars Appointed for a 3 -year term by the Board of Selectmen: Laura Hussong, Chair (Democrat 2014 -2017) Sarah L. Warren (Democrat, 2016), Jean Barrett (Republican, 2015), Sally Lawlor (Republican, 2014), and Town Clerk Donna Hooper (Unenrolled). HIGHLIGHTS: • Following 5 years of Community Preservation appropriations of $150,000, and a one -year appropriation of $20,000, ongoing efforts of conservation, preservation and digitization of Lexington's historic documents continue, conserving and digitizing selected historic documents and bound volumes, cataloging of Lexington's records of Town Meetings and Elections, historic town papers, and the 300th Anniversary Celebration Collection. • Meetings with Records Management Committee and records management initiatives continue as key means for managing both electronic and paper records and information key to governmental operations and for ongoing public access. Virtual Exhibit was created from key selections of Lexington's historic records in time for Lexington's 300th anniversary celebration. • Continuation of enhanced organization -wide electronic document management program, with collection and archiving of board and committee meeting minutes and reports, and posting on the Towns web site. Enhancement of Laserfiche document imaging system continues to be developed to serve as the basis for web publishing archived documents for public access. Code of Lexington— Publishing of annual supplement, updating bylaws changes adopted at the 2014 Annual and Special Town Meetings and regulations enacted or updated during 2014. Continuation of the Commonwealth's E- Births electronic recording of vital record and preparations for implementation of the E- Deaths module in Fall 2014. Annual Town Census updated Lexington's population, with close coordination with Lexington Public Schools, and verified voter registration rolls, with Annual List of Residents published. The Town Clerk's Office oversaw appointment notifications; oaths of office, and posting of in excess of 1,000 public meetings conducted for appointed and elected boards and committee members. Ongoing oversight of the 2009 Ethics Reform legislation, imposing changes to the Conflict of Interest Law and Public Records Law and requiring notification and training of municipal employees, continues to issue required training and notifications provided to board and committee members, municipal and school employees. Special Town Meeting held November 4, 2013 for the purposes of adjustments to FY2014 budget, appropriate for renovations to be acquired at 39 Marrett Rd, and appropriate for modular classrooms at the High School.