1999-01-29-2020-min (Initiating Committee)

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Initiating Committee January 29, 1999 Minutes Members Present: Peter Enrich, Chuck Benson, Helen Cohen, Clark Cowen, Robin DiGiammarino, Alan Lazarus, Peter Lee, Fred Merrill, , Marjorie Platt, and Fernando Quezada CALL TO ORDER APPROVAL OF MINUTES DISCUSSION RESIDENT RESPONSE FORMS To date, 191 responses have been collected from Lexington residents. The breakdown of the respondents can be found on the “Resident Respondent” handouts. As more responses are received, the report will be revised. Clark Cowen reviewed all of the submitted forms prior to this meeting and reported his comments to the committee. He invited all Initiating Committee members to stop by the manager’s office and review the response forms if they have the time. The Response Form Review Subcommittee agreed to meet on Friday, February 5, 1999 at 7:30 in the morning at First Parish Church. Some committee members reported that they did not receive the town-wide mailing. The group agreed that a small article should be put in the local newspaper to remind residents about the process and that all participation is welcome. FORMATION OF STAKEHOLDER’S GROUP Several comments and suggestions were offered regarding the process for creating the stakeholders group: In framing the process, it was suggested that the Initiating committee attempt to be as inclusive as possible and recognize the need to have diverse representation in the Stakeholder’s Group. The committee reviews the responses and organizes the interested residents based on categories such as areas of interest or commitment time. The response forms, because of the broad range of responses, may not offer the best source of information for categorizing the interest groups. Reserve adequate space in the Stakeholders Group for representation by local organizations and interests How can we generate interest from younger residents, particularly high school students? The Student Senate, student newspapers What is the appropriate number of members have on the Stakeholder’s Group?One committee member suggested 50, then allow the group to expand if need be. Another indicated that it may be preferable to have the number at 80, expecting that participation may dwindle and some will not show up to regular meetings. If the Stakeholder’s Group is refined to include only a certain number of members, those individuals need to be aware of their status as members, a distinction which entails a certain commitment to the group.