2013-12-09-ARTS-min - Laserfiche WebLink

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Lexington Council for the Arts Approved Minutes – December 9, 2013 Community Center Jessie/Cristina – provided updates of developments on outreach to offer assistance to the Community Center Advisory Committee in the inclusion of art when the center opens, and while it operates. Cristina attended Community Center meeting, Jessie sent email offering our assistance. Members agreed to try th to attend the Open House on December 14 (10:00 a.m. – 2:00 p.m.) to take notes and observe places where community art might be showcased. Cristina and Jessie will continue to offer our assistance and see whether Board of Selectmen would like to charge us with any specific tasks to support the Community Center. Ongoing business – Possible Spring 2013 Fundraiser. Members who are able will meet to discuss ideas and will report back at our January meeting. LHS community service interns – Regie provided update on outreach efforts Tabled for Future Discussion and Action: - The Resources and Support pages for our website - Update our page on the Town website -Twitter, Facebook, blog Main business: Grant Review for 2013 - 2014 The bulk of the meeting time was used for the 2013- 2014 grant review process. Each grant application was reviewed. Members discussed each grant to make sure that all criteria were met. Applications that did not meet our stated criteria (1, 2, 3, 4, 5, 6, 19, and 23) were noted and the applicants will receive Disapproval Letters. Cristina and Jessie will assemble the letters and send out by the end of the week. Recipients have the opportunity to reply to us if they believe they should have been found to meet our criteria and if this happens we will take the concerns up at our next meeting. After identifying all grants that met our criteria (7-18, 20, 21, 22) the group paid special attention to note that 7 (Uniforms for Fife and Drum) and 17 (Portable dance floor for Munroe) were for requests to support capital items. We reviewed rules specifically governing awards for capital projects. We then considered that the total amount requested significantly exceeded our available funds and recognized that we would be unable to fully fund all qualifying proposals. We then assigned award values to each grant to maximize some degree of support for all of the projects that met our criteria while providing a higher percentage of support for the projects which most closely met our stated criteria. Grant applications noted when they had other sources of funding and this was also taken into account. 7. Fife and Drum, $250.00 2