2013-03-14-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 3-14-13 4.57 Project Update by Daedalus and DPC 3/14/13 Bob white provided an update to the PBC on the work being completed by TLT as compared to the schedule that had been developed. Daedalus reports that TLT is maintaining their schedule and completing tasks per schedule milestones. D2 area is scheduled for completion at end of April school vacation week. Daedalus also updated committee on updated schedule prepared by TLT. DPF did not print copies but emailed the schedule to the PBC just prior to the meeting. Predecessors and successors along with critical path lines have been added to the schedule. An electronic / live version was received and we hope to have the scheduling consultants report on further schedule detail by next meeting. 4.58 Change Order #13 3/14/13 DPC reviewed the scope and contents of Change Order No. 13 totaling $51,541.00 and recommended approval. General discussion regarding the cause of change order drivers and if they are owner driven, errors in the documents, or value added changes. Motion to approve Change Order No. #13 ($51,541.00) to the TLT Construction Contract as recommended by the Architect of Record. Motion Eric 2nd Carl Vote: 5-0-0 4.59 TLT Payment requisition 3/14/13 DPC reviewed the payment requisition for TLT construction with the PBC. Requisition #12 totals $575,280.25 Motion to approve Payment requisition #12 to TLT Construction in the amount of $590,087.13 Motion Eric 2nd Joe Vote: unanimous 4.60 DPC authorization for ad service 3/14/13 DPF proposed an approval for DPC to support contingency planning for building use to support school operations if construction work not fully complete at start of school year. Motion to approve additional services to Design Partnership of Cambridge in the amount of $8,000 to support contingency planning for building use to support school operations if construction work not fully complete. Motion Eric 2nd Joe Vote 5-0-0 4.61 Re-class of Funds 3/14/13 Motion to approve re-class of funds in the amount of $1,078.73 incurred by facilities operations budget for Custodial & Maintenance overtime costs from TLT phase 1 completion failure and assign these costs to Project Budget Claims line 40019490- 52141. Motion Eric 2nd Carl Vote: unanimous 7.0 Estabrook Elementary 7.66 Change Order Detail 11/8/12 PBC raised a question regarding the percentage mark ups to change orders (10% / 5%) and what happens on negative change orders ? CP to discuss at next meeting. 7.67 Masonry Mock-up 11/8/12 Masonry mock up to be established in field for review. PBC requested related exterior materials samples to be present as well. 2/14/13 Discussion on the selection of exterior colors, PBC voiced concern over mock up wall not being erected. Shawmut to expedite mock up wall for onsite review. DPF added that a delay on color selections will likely incur delay costs so Design Team and CM need to clarify schedule needs and communicate with the Town effectively on this issue. Page 4 of 6