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6.Community Center Renovations Project, Article 3 of Special Town Meeting, Update
<br />and Financing
<br />–Patrick Goddard, Director of Facilities and Ms. Ciccolo, Chair of the
<br />Community Center Advisory Committee made a presentation of the final renovation plans
<br />and costs for the Community Center. Ms. Ciccolo updated the CPC on the project, stating
<br />that renovations were currently planned to be conducted in one phase, resulting in a $500,000
<br />savings to the Town with only a minor delay of 4-6 weeks. Mr. Goddard briefly reviewed the
<br />rehabilitations to each room, stressing that the HVAC system would be made adequate for
<br />both offices and exercise rooms. The final cost for the Community Center Renovation
<br />project, he said, was slated at $6,220,000 of which $5,797,184 was proposed to be CPA
<br />funded. (This CPA total included the appropriation made in November of 2013 of
<br />$2,846,184; the difference of $2,951,000 to be appropriated at the March Special Town
<br />Meeting.)
<br />Mr. Goddard also explained that construction of a new sidewalk is planned to give the
<br />Community Center access from Marrett Road. The sidewalk project, currently planned under
<br />Article 8(a) of Annual Town Meeting is estimated at $100,000. Mr. Goddard explained that
<br />the alignment for the sidewalk had been designed by Town Engineer, John Livsey, who
<br />would be contacting the Scottish Rite regarding design approval and the necessary
<br />easements. Mr. Goddard added that the Scottish Rite would also be asked to impose a
<br />preservation restriction on the portion of the sidewalk that crossed their property if CPA
<br />funds were used for the work. There was a general discussion of the elements of the sidewalk
<br />project. Ms. Fenollosa questioned Mr. Goddard about the holder of the restriction, noting that
<br />many organizations which hold preservation restrictions require an endowment. Mr.
<br />Addelson, Assistant Town Manager for Finance, responded that there had been some
<br />discussion of this matter with the Town Manager and Town Counsel.
<br />Mr. Addelson then presented the financing plan for the payment of the estimated total
<br />$5,707,184 in Community Center Renovation costs. He presented the CPA budget model,
<br />which he said had been modified slightly to reflect the financing. He noted that $2,846,184
<br />had been appropriated at the November 2013 Special Town Meeting, leaving a $2,951,000 to
<br />be appropriated in the upcoming March Special Town Meeting. Mr. Addelson stated that he
<br />recommended paying $2,500,000 in cash, and bonding the remaining $451,000. The
<br />$100,000 for the sidewalk would be appropriated from cash in the Unbudgeted Reserve. He
<br />reiterated that the budget model was based upon the assumption that 10% be appropriated to
<br />each of the three reserves, and that the State Match in FY15 would be 25%. After discussion,
<br />the CPC voted (7-0) to approve the Cary Memorial Upgrades Project under Article 3 of
<br />Special Town Meeting and to follow Mr. Addelson’s recommendations to: (1) pay
<br />$2,500,000 in cash, (2) incur $451,000 in debt for the renovations under Article 3, and (3)
<br />pay $100,000 for the sidewalk construction under Article 8(a) from available cash.
<br />7.Update on Visitor Center Project –
<br />With Mr. Addelson in attendance, the CPC took the
<br />opportunity to discuss the Selectmen’s position on the Visitor Center project. (The CPC had
<br />approved the project, but understood that the Board of Selectmen had not yet endorsed the
<br />programmatic aspects of the project.) Mr. Addelson reported that Wendy Manz, former
<br />Planning Board member and CPC Chair, had been asked to meet with the project
<br />stakeholders to help reach an agreement on certain programmatic issues. Mr. Kanter stated
<br />that he thought any agreement before Town Meeting was unlikely, which prompted Ms.
<br />Fenollosa to question whether there were aspects of the project, such as bathroom
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