2014-03-27-CCAC-min - Laserfiche WebLink

Browse Search

exclusively for senior citizens; having space that is dedicated by activity rather than age is a relatively new concept for Lexington’s seniors. She added that if this approach is found to have flaws, it can be adjusted in the future. It was noted that there are other user groups (other than senior citizens) that need to feel welcome at the LCC, including those with disabilities. ACTION ITEMS: Mr. Goddard, Ms. Ciccolo and Ms. Alessandro will meet to discuss the anticipated process for choosing furnishings and the role that will be played by SBA. A flip board will be needed for th logging concerns at the April 7 meeting. It was suggested that a list of accommodations being made for th seniors be available at the April 7 meeting. 4.Working Group Updates: An updated schematic for the working groups was reviewed. There will be some additional minor changes; this will include clarification of the groups with whom the Program Working Group will be collaborating. Ms. Vine said that the meetings of these groups will have to be posted; Minutes can be brief but must be recorded and archived. It was agreed that the groups need guidelines and/or a template. Each group has an identified leader and staff member. The staff person can post the meetings. These groups will report to the AhCCAC. Mr. Goddard asked that the Technical Working Group be available to meet next week, either Tuesday or Thursday afternoon. ACTION ITEM: It was suggested that the Public Relations Working Group consider ways to encourage residents to use the suggestion boxes, such as including questions on the outside of them. 5.Work Plan: Ms. Ciccolo reported on her plans for this Committee to meet with the standing committees that represent stakeholders in the project. There was discussion about connecting with the user groups that were identified some months ago. It was suggested that there be a time line that categorizes tasks, e.g. those that are time critical or need to be done before the building is opened. The schedule included on the Work Plan has this Committee meeting every other week and the working groups meeting on the alternate weeks. thth It was agreed to move the April 18 meeting (as identified in the Work Plan) to April 17 and to use that meeting for a review of SBA’s bid documents for the project. The meeting will held in the LCC. The st Recreation Committee will be invited to the May 1 meeting. 6.Adjourn: A motion was made and seconded to adjourn the meeting at 10:25 .. The motion passed. AM VOTE: 7-0 These minutes were approved on April 7, 2014. Materials distributed/used at the meeting: Public Meeting Agenda, March 27, 2014, AhCCAC Updated Work Group Schematic for 3/27/14; Draft for discussion purposes only Lexington Community Center; Special Town Meeting – March 24, 2014; PowerPoint prepared by SBA Announcement for AhCCAC Meeting – April 7, 2014, Muzzey Senior Center Meeting Schedule and Work Plan – Revised 3/27/2014 Policy Manuals and Directives: Town of Lexington, Department of Human Services & Senior Center, Muzzey: o Volunteer Manual Standards of Independence and General Conduct Emergency Fire Exit Plan Town of Lexington Administrative Directives o Smoke Free Workplace Policy Card Access Keys 2