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APPROPRIATION COMMITTEE REPORT TO THE MARCH 2014 STM Warrant Article Analysis and Recommendations FundsFundingCommittee Article 2: Cary Memorial Building RequestedSourceRecommendation Upgrades CPA $8,241,350 GF $235,230 Approve (8-0) PEG Access $200,820 $8,677,400 The Cary Memorial Building was dedicated in 1928 and it has served Lexington for 86 years. In 2010 Town Meeting appropriated under Article 8(i) $60,000 in Community Preservation funds to per- form a comprehensive review of building systems, building and life safety codes, and theatrical and func- tional capabilities. The evaluation concluded that improvements were needed in several areas: accessibility support spaces structural electrical mechanical plumbing stage acoustical audio visual improvements The Board of Selectmen formed the ad-hoc Cary Memorial Building Program Committee (AhCMBPC), which reviewed the recommended scope of work and reported to the Selectmen on January 13, 2013. At the 2013 Annual Town Meeting, $550,000 from the Community Preservation Fund was appropriated un- der Article 8(c) to continue the design process and begin the development of construction documents. In June 2013, the Selectmen appointed the ad-hoc Cary Memorial Building Renovation Design Commit- tee (AhCMBRDC) to oversee the design and construction documents and to oversee the implementation of the recommended design. The AhCMBRDC met monthly and on December 16, 2013 the Board of Se- lectmen supported the committee’s recommendation of bringing the project to the Community Preserva- tion Committee at a revised cost of $8,677,400. The intent of taking this up at a Special Town Meeting is to get this project out to bid by the end of March, 2014 and to commence work as soon as possible. Money from the Community Preservation Fund (CPF) would be appropriated annually to cover the cost of debt service for a ten year period. The PEG Access funds would be accounted for in the FY2015 budg- et and the General Fund component would be from sources currently available for appropriation, i.e., un- reserved fund balance (free cash). Because it is clear that the building is in need of the recommended upgrades, and because the building will be heavily used by the community and will continue to be needed to host future events, the Commit- tee concurs with the recommendations to move forward with this project. The Committee recommends approval of this request (8-0). 2