2014-01-23-AC-min - Laserfiche WebLink

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2014-01-23Minutes Prior to the Town’s decision to purchase 39 Marrett Road, The Cecil Group estimated a cost of $9.5 million to renovate the buildingand another $2.3 million to build a half gym. The $9.5 million was considered CPA-eligible. The fall 2013 STM approved $3.16 million to implement a scope of work, identified as Phase 1, to make that portion of the renovations that were essential for move-in. In response to the Board of Selectmen’s recent decision to postpone Phase 2 for several years,the Ad hoc Community Center Advisory Committee (CCAC) developed an improved design for Phase 1. The biggest change involved enlarging a multi-purpose area, originally designed for 80 people banquet-style and now designed for 100 people banquet-style. Mr. Goddard speculated that something in the range of $1.0 to $1.5 million more will be needed for Phase 1, which is now being called Phase 1A,but thenumber is not yet definite. Specific costestimatesfor this change will be available within days, and it is expected that an article th for the identified amount will be brought to the March 24STM. Because of the delay in Phase 2, there are additional renovations, such as increased HVAC capacity, installation of a generator and some building envelope repairs that need to be addressed but are not included in Phase 1A. It is anticipated that an article for design and engineering for this work will be brought to the 2014 Annual Town Meeting. This is being called Phase 1B. Construction money for Phase 1B will be requested at a future Town Meeting. It is anticipated that Phase 1B will be CPA-eligible. Reasons identified for opening the building before Phase 1B is implemented included the needto move the Senior Center out of the Muzzey Building as soon as possible, the need for Recreation Department storage space that will be lost when the Cary Memorial Building renovations are started, and the importance of maintaining community enthusiasm. It was also noted thatexperience using the Community Center can inform the final refinements. Neither the additional funding for Phase 1A nor the funding that will be requested for Phase 1B are expected to add to original $9.5 million estimate to fit out and upgrade the building for use as a Community Center; rather, they are advancements of work that would have had to be done later anyway. Mr. Goddard also reported the following: The CCAC is interested in adding a full gym and a multi-purpose room that seats250 people during Phase 2. However, both the Fire and Police stations need to be addressed, and the BoS wants to pursue public safety needs before addressing Phase 2. If either or both of the existingpublic safety buildings were renovated, some of the work would be CPA- eligible,but it is questionable whether that approach is advantageous.It may be more effective to build new facilities. Operating funds for the Community Centerare included in the DPF FY2015 budget request. Neither Human Services nor Recreation increased their FY2015 operating budget requestsfor this purpose. Report to the Upcoming Annual and Special Town Meetings: 4.There was a brief review of the table prepared by Mr. Parker to identify who will be working on which th componentsof the report. There will be additional discussion at the January 30meeting. It was agreed thatMs. Garberg will invitemembers of the School Committee and School Department to th the January 30meetingto discuss the School Department budget. 3