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2014-01-23Minutes Minutes Town of Lexington Appropriation Committee January 23,2014 : ParkerRoom,Town OfficeBuilding,7:30p.m. :John Bartenstein, Vice Chair and Secretary; Robert Cohen; Mollie Garberg; Alan Levine;Susan McLeish;Richard Neumeier; Jonina Schonfeld; Rob Addelson (non-voting, ex officio) Members Absent:Glenn Parker, Chair; Eric Michelson Others Present:Pat Goddard, Director, Department of Public Facilities The meetingwas calledto order at 7:36p.m. Minutes: 1.A motion was made and seconded to accept the December 4, 2013 Minutes and the January 9, 2014 Minutes, bothwith minor edits. The motion passed. VOTE: 7-0 Cary Memorial Building Upgrades: 2.Mr. Goddard reported that he expects an article on the March 24, 2014 Special Town Meeting(STM)warrant to request funding for Cary Memorial Building upgrades, which he characterized as being primarily a repair project. The design and engineering documents were funded in 2013. Mr. Goddard explainedthe following: The project includes bathroom upgrades,acoustical wall and ceiling treatment, accessibility to the stage and meeting rooms (except the Civil Room), a catering kitchen, additional stage lightingand a new access ramp to the building.Energy-efficient elements include converting to a gas-fired heating system, energy recovery ventilation, a more efficient air exchange system, and an improved chiller. The terrazzo floors will be preservedand the brick path outside the building will not be replaced. The seats in Battin Hall will not be replaced because of the quarter million dollar cost.It is anticipated that the Town will request a variance from theArchitecturalAccess Board for some elements that cannot reasonably be modified to meet Americans with Disability Act requirements. The plans includea shed for snow-removal equipment. Continuing the current practice of storing some equipment inthe Cary Memorial Buildingis not acceptablebecause of fire codes.The shed will be able to accommodate atractor,whichis currently stored outdoors, thus extending the tractor’slifeandmaking it easier to bring into operation.It will be possible to conduct some maintenancein the new shed. The snow removal equipment is used for the police station and Town Office Building as well as the Cary Memorial Building. The cost of the shed (originallyestimated at $55,000but scaled back to $30,000) will come from the General Fund, not from Community Preservation Act(CPA)funds. Going out to bid in the early spring isexpected to produce the most competitive responses. Construction will take 18 months. By beginning construction in June 2014, the building will be out of commission for two summers, when usage is the lowest, and one school year.Use of the High School auditorium is being explored for Town Meeting use during the construction period. 1