2013-11-04-CPC-STM-rpt - Laserfiche WebLink

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architectural changes, upgrades to the Telecommunication and Audio/Visual systems, corrections of minor code violations and minor upgrades to the HVAC system, recon- figuration of load-bearing walls to allow for group programs, installation of furniture and fixtures, and the construction of a full kitchen to enable the preparation of meals for seniors. Interim work would also include the design of a sidewalk from Marrett Road to the Community Center to allow handicapped access to the building. The final cost submittal to the CPC for interim renovations was $3,169,000, as detailed in the architects' Feasibility Estimate dated October 16, 2013. On October 24th the CPC held its third meeting on the BOS proposal. Town Counsel, Kevin Batt, Esq., was invited to the meeting to address questions regarding eligibility, and Robert Addelson, Assistant Town Manager for Finance, presented a financing plan for the $3,169,000 renovation. Town Counsel felt that certain proposed costs might not fall within the definition of"capital improvements" in the CPA statute, and recommended a conservative approach by excluding these items from the "punchlist" of CPA funded work. These items were: Telephone/Communications, Audio/Visual Systems, installation of Salvaged Equipment and a Furniture/Fixtures and Equipment line item. After CPC review and discussion, the CPC voted to exclude these items from the cost submittal, reducing the CPC-recommended cost to $2,846,184. The Committee voted (8-0)to support the entire scope of the proposed work for the interim renovations and to recommend to Special Town Meeting the funding of$2,846,184 of the renovations with CPA dollars. Based upon the presentation by Mr. Addelson, the Committee also voted (8-0)to recommend the use of available cash to fund the approved $2,846,184 interim renovation. In his presentations to the CPC, Patrick Goddard, Director of Public Facilities, made it clear that the requested CPA funds for the Fall Special Town Meeting ($2,846,184) were a subset of the total estimated renovation costs of the building. The total renovation is currently estimated at $10,944,186, of which $8,545,775 had been anticipated to be CPA- eligible. The interim renovations will enable the building to be occupied as soon as possible by the Human Services and Recreation Departments, now anticipated for the fall of 2014. Waiting until funds are approved at an Annual Town Meeting in spring of 2015 would delay occupancy until 2015 or 2016. 2