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177s X OW Z APRIL I9'"� Community Farming Committee Meeting Minutes July 18, 2013 A meeting of the Community Farming Committee (CFC) was held on July 18, 2013 at 8:00 a.m. in the Selectmen's Meeting Room. In attendance were: Chairman, Michael Bliss, Michelle Ciccolo, Alan Wrigley and Tom Oliver. Also attending: Assistant Town Manager for Finance Rob Addelson and Community Development Director Karen Mullins, members of the RFP evaluation committee), Purchasing Director Lindsay Dahlberg and Town Manager Carl Valente. Mr. Valente opened the meeting and explained that Charles Lamb, who was in attendance, was being considered by the Board of Selectmen for appointment to the Committee. Executive Session: Ms. Ciccolo moved that the Committee go into Execution Session for Exemption 7, to comply with a General Law requirement: MGL chapter (26)(d) and (h): (Deliberative Process, Protect Integrity of Bidding Process). Mr. Wrigley seconded the motion. The Committee members agreed that it would be appropriate for Mr. Lamb to attend the executive session, given his likely appointment to the Committee and his agreement that the executive session discussion could not be discussed publicly until the Minutes were made public. On a roll call vote the motion was unanimously approved. Interview of LexFarm: Janet Kern, President and Ken Kamofsky, Vice President from the Lexington Community Farm Coalition (LexFarm) and Clair Kozower from Community Farms Outreach, Inc. (CFO) joined the meeting. The RFP follow -up questions asked by the CFC are attached to these Minutes. Responses made by the LexFarm team included: 1. They have made contacts with some educational groups about developing an educational program. There was no specific Lexington preference contemplated for these educational programs, but LexFarm was open to suggestions from the CFC. 2. Financial projections included in the LexFarm proposal were prepared by the head farmer at CFO based on crop estimates, experience and information provided by current farmer, Dennis Busa. As required by the RFP, LexFarm/CFO will provide financial statements for 2007 and 2008. The 2012 financial statements are not due to be completed until August. It was explained that CFO will be LexFarm's strategic partner, providing direct farming experience and, therefore, minimizing farming risk. Employees working at the farm will be employees of CFO. This will allow LexFarm to focus its efforts on community relationships and educational programs. LexFarm will hire an executive director and its 8/5/2013