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2011-11-SPTM-AC-rpt
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2011-11-SPTM-AC-rpt
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Year
2011
Department
Town Clerk
Keywords or Subject
Minutes - AC - Appropriation Committee
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APPROPRIATION COMMITTEE REPORT TO NOVEMBER 2011 STM <br /> <br /> <br /> <br /> <br />Committee <br /> Recommendation <br /> <br />$21,670,000 Approve (9-0) <br /> <br />In 2006 and 2009 and in earlier years, the Lexington Public Schools adopted strategic facility master <br />plans to guide the process of renovating current facilities and building new facilities. The objective of <br />each plan was to ensure that the facilities adequately support the School Systems educational program <br />goals. <br />The 2009 Facility Master Plan identified the Bridge and Bowman Elementary Schools, among others, as <br />buildings that require significant capital investment. The Bridge and Bowman buildings are 45 and 44 <br />years old, respectively. Many of the building systems have not been updated since the original construc- <br />tion. Evaluation during the master planning found that the basic struc <br />most part sound, and that there is no need to replace them. However, the roof of the Bowman School and <br />the HVAC and other mechanical systems of both schools are at or beyond their useful lives and it was <br />recommended that they be replaced to maintain the schools in a condition suitable for education. <br />The School Committee followed up on the Master Plan in 2010 by requesting that design funds be appro- <br />priated, and that the Department of Public Facilities and the Permanent Building Committee suppor <br />development of detailed plans, for the renovation of Bridge and Bowman. At the 2010 Annual Town <br />Meeting, $750,000 in Design and Engineering (D&E) monies was appropriated to plan for renovations <br />that would extend the useful lives of the buildings by about 10 . This plan, called the base scope, <br />covers a new roof for Bowman, and new windows, HVAC systems, boilers, andhandi- <br />capped accessibility in both buildings. <br />Later in 2010, the School Committee voted to enlarge the scope ofor Bridge and <br />Bowman to extend the useful lives of the buildings for 20 to 25 years, rather than just 10 years, and to <br />1 <br />address overcrowding concerns. The enlarged scope includes all the items in the base scope and adds: <br />the installation of sprinklers; floor plan changes to address security and administrative needs; upgraded <br />plans for HVAC and lighting systems; the conversion of existing spaces to classrooms (four in each <br />building); and new small-group instructional spaces in each school. The 2011 Annual Town Meeting ap- <br />propriated $280,000 to augment the previously appropriated D&E monies so that the design could address <br />the enlarged scope. <br />The design process has proceeded, and the School Committee is now requesting appropriation of the <br />funds necessary to carry out the project. As of the time of writing, the total estimated project cost is ap- <br />proximately $22,639,000. This total includes contingencies, i.e., amounts to cover cost increases in case <br />the bids received or the actual costs of construction exceed the estimates. It also includes the <br />$1,030,000 previously appropriated for D&E costs. This article requests an appropriation of $21,670,000, <br />the difference of the total estimated cost less the prior appropriation, rounded up for purposes of borrow- <br />ing. The appropriation will be contingent upon the passage of a debt exclusion override referendum to be <br />held in January 2012. Details of the project financing are described below. <br /> <br />1 <br /> As of August 31, 2011, Bowman had 517 students and Bridge had 513 students enrolled. Each school has 24 <br />classrooms. Currently the schools are over their designed capacity, and teachers rooms and closets have been <br />converted for use as programmatic spaces. <br />Page 6 <br /> <br />
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