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ARTICLE 8 (a) Project: Archives, Records Management /Conservation CPA Category: Historic Resources Amount Requested: $20,000 Amount Recommended: $20,000 CPC Vote: (9 -0) Project Description: This is the year 6 request for CPA funds for conservation and preservation of historic municipal documents and records. This begins the transition from the 5 -year CPA funded preservation program addressing the major backlog of conservation and preservation needs to an anticipated 3 -year $20,000 annual request for the treatment, digitization and microfilming of permanent records. This request continues to build upon record accessibility through the electronic portal and will address smaller collections of items requiring less conservation. It will also focus on technology upgrades to meet the increased demand for web access to documents and materials via the Lexington Heritage portal and Lexington's digital archives. The requested appropriation will address the preservation needs for records including meeting minutes of the Board of Assessors, Fire Records, General Register of Voters, and Register of Birth and Marriages from 1884 to 1932. Project Goals and Objectives: Proper documentation of Lexington's history for future generations through a multi- year project to preserve, conserve and protect Lexington's historical documents and materials for perpetual access through digital media. Project Benefit: Significant progress has been made to preserve and protect the vast majority of the Town's historic records requiring preservation and conservation, along with microfilming and digitization for accessibility and permanent retention. This FY 14 request places emphasis on microfilming of bulky permanent records requiring permanent retention. The $20,000 annual request for treatment /digitization /microfilming of permanent records is expected to be made for the next two years, FYI and FY 16, to help address later records of historic significance, including past legal documents, board and committee and other mid -20 century records. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. The portal for the 300 Anniversary celebration of the incorporation of Lexington will provide access to the repository of digitized images and to the virtual exhibit highlighting many conserved documents and records. Funding Request: The funding request for this CPA project is $20,000.