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4/8/13 Minutes Minutes Town of Lexington Appropriation Committee April S, 2013 Place and time: Reed Room, Town Office Building, 6:30 p.m. Members present. Glenn Parker, Chair; John Bartenstein, Vice Chair and Secretary; Robert Cohen; Alan Levine; Susan McLeish; Eric Michelson; Richard Neumeier; Rob Addelson (non- voting, ex officio) Members Absent: Mollie Garberg; Jonina Schonfeld The meeting was called to order at 6:37 p.m. 1. Announcements: Ms. McLeish will provide the initial review of these minutes. Mr. Parker reviewed the status of upcoming articles at Town Meeting. 2. Fiscal Year 2014 Budget Articles: Article 23 (Appropriate for Prior Years' Unpaid Bills): Mr. Addelson reported that the motion for this article will request an appropriation of $24,540, which is less than initially anticipated; the funding will come from the Department of Public Works FY2013 expense line item. As discussed at the April 3 meeting, this is for unpaid bills for FY2010, FY2011, and FY2012 street light maintenance performed by Republic ITS. Invoicing was delayed until last fall because Republic ITS was acquired by Siemens in 2010 and its accounts receivable system was disrupted during the transition. William Hadley, Director of Public Works, has reviewed the bills and determined that the services were provided and that payment is due although the funds were not encumbered for the fiscal years when the work was completed. There was a motion to support Article 23 as described by Mr. Addelson. The motion passed. VOTE: 7 -0 Article 25 (Authorized Capital Improvements): It was reported that there will be a motion to indefinitely postpone this Article because the funding is not needed. There was a motion to support indefinite postponement of Article 25. The motion passed. VOTE: 7 -0 Article 24 (Amend FY2013 Operating and Enterprise Budgets): Mr. Addelson distributed a table showing the recommended FY2013 budget adjustments, noting they had not yet been reviewed by the Board of Selectmen. He also noted that: ✓ The request for $20,000 for the Public Celebrations Committee resulted from fund raising efforts not being as successful as anticipated. ✓ The additional funds for the Town Clerk's office, which are for unanticipated special elections, will likely be reimbursed by the State in FY2014. ✓ The need for additional funds for the MIS budget results from higher than projected costs for the electronic permitting system.