Cary Memorial Building Renovation Design Committee - CMBRD - Charge - June 2013

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Ad hoc Cary Memorial Building Renovation Design Committee Members: 9 Members Appointed by: Board of Selectmen Length of Term: Through Completion of Bid Documents Appointments Made: Meeting Times: One meeting per month, or as needed Staff: Facilities Department Liaisons: Appropriation Conmiittee, Capital Expenditures Committee and Board of Selectmen Description: To oversee the development of the Cary Memorial Building Renovation Design and Construction Documents based on the previous recommendations of the Ad Hoc Cary Memorial Building Program Committee. The work of the Cary Memorial Building Renovation Design Committee will include, but not be limited to: 1. Review the completed study for the Cary Memorial Building Renovation dated January 18, 2013, 2. Work with designer to provide feedback on the suitability of the design to achieve the identified improvements from the January 18, 2013 report. Criteria for Membership: To the extent feasible, the Committee shall consist of representatives from the following organizations/users: • Lectures • Center Businesses • Performing Arts (including School Department) • Govermuental Use (meetings and storage) • Town Meeting • Disabled Community • Historical Preservation/Integrity • Community/Resident 4,Y • Public Access Broadcasting The Chair shall be selected by the Board of Selectmen Any and all recommendations of the Committee, including funding recommendations, shall be made only to the Board of Selectmen unless the Selectmen direct otherwise. The Board of Selectmen may choose whether to further these recommendations, including presenting the request to Town Meeting, based on the Board's determination of what is in the best interest of the community Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Sunirnary of the Conflict of Interest Statute. Further, to continue to serve on the Conmlittee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on-line training requirement. Ref: Adopted by the Board of Selectmen on June 3, 2013. Board of Selectmen voted to designate members as Special Municipal Employees on June 3, 2013.