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Minutes of the Community Preservation Committee June 17, 2010 3:30 pm Room G-15 Town Office Building Present: Board Members: Betsey Weiss, Chair; Marilyn Fenollosa, Vice Chair; Joel Adler, Norman Cohen, Wendy Manz, Leo McSweeney, Sandy Shaw and Dick Wolk. Administrative Assistant: Nathalie Rice Absent: Jeanne Krieger Also in attendance were David Kanter of the Capital Expenditures Committee (CEC) and John Bartenstein of the Appropriations Committee (AC). Ms. Weiss called the meeting to order at 3:35 pm. 1.Goal Setting for Selectmen’s Meeting of June 29, 2010 – The Committee reviewed a draft of a Goal Setting document prepared by Ms. Weiss for an upcoming Selectmen’s Meeting. The first item on the draft dealt with the need for project proponents to seek grants to augment CPA funding. Mr. Adler stressed the importance of encouraging applicants to apply for alternative sources of funding, and noted that it could make the difference in a CPC vote of support on various projects. Mr. Kanter pointed out that even though most applicants do seek grants from various sources, placing this as a goal for the Selectmen would raise their awareness of this need. The second point on Ms. Weiss’ list was to meet with the Board of Selectmen and the financial committees to establish policy guidelines in light of expected revenue shortfalls. Members agreed this was very important, and Ms. Manz stressed that doing so early in the review process would be critical. There were four bulleted points within the topic of policy guidelines. The first of these was the need for establishing reasonable time deadlines. The second bullet was the prioritization of projects in the historic preservation category. Members felt it was important to seek some type of priority list when municipal historic projects were submitted. Members agreed on the wording in the Goal Setting statement which stated that the CPC will “give consideration to the priorities already established by the Historical Commission”. The third bullet dealt with keeping an appropriate reserve in the Undesignated Fund Balance in order to plan for land acquisitions. Members supported keeping monies in reserve, and agreed that such funds should be in the Fund Balance, not in individual “buckets”. 1