2012-11-08-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 08 November 2012 4.39 Change Order 9 8/28/12 Change Order #9 reviewed COR # 108, 112, 76, 115, 074, 5, 122 totaling $34,643.00. Motion to approve CO #9 in the amount of $34,643.00. Motion Phil 2nd Dick Vote 7 -0 4.40 Mtg Update 11 -8 -12 Dave Capaldo provided update. Heat is on but not controlled by owner, DDC system not functioning and commissioning has not started. Punch List documented and monetized, TLT executing punch list items Meeting being scheduled with TLT ownership for discussions on project management for Phase 2. 4.41 Schedule and Contract 11 -8 -12 Discussion on moving forward with project raised past discussions on contract option discussions with Town Counsel. Parties concerned over moving forward with confidence. PBC asked for discussion with Daedalus Projects for evaluation of project schedule and Options on carrying forward with TLT. Two tasks requested. 1. Explore options on contract completion and how each path (termination for cause, termination for convenience, contact bonding company, etc.) would effect project completion, path, schedule, costs, and overall impact to project. 2. Examine project schedule (Construction & recovery) from TLT and evaluate the soundness / logic of the schedule, cash flow, and other aspects to be sure what is proposed is sound. Motion to empower Facilities to request proposal, up to $20,000 and to engage Daedalus to perform an evaluation of the proposed project schedule , cash flow, and contract options with TLT for the Bridge & Bowman Project. Motion : Jon 2 Eric Vote: 8 -0 4.42 Budget Transfers 11 -8 -12 Facilities presented budget transfers necessary to maintain balance individual budget categories within main budget and one transfer from budget to cover expenses incurred outside of project budget, as outlined on budget summary sheet presented to PBC and outlined below. Transfer $80,501.98 from 52141 claims line to school budget line for teacher OT Payroll Transfer $585,000 from 58220 - Contingency to 58202 $100,000, 58204 $25,000, 58209 $30,000, 58210 $180,000, 58212 $100,00 and 58219 $150,000 Motion to approve budget transfers as presented on budget summary table refelecting $585,000 transfers within budget and $80,501.98 out of budget. Motion: Jon 2 Gary Vote:8 -0 Page 3 of 9