2012-10-11-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 11 October 2012 7.53 Construction Testing 9/27/12 Collaborative Partners obtain unit pricing from several firms for Construction & Materials testing. The "low bidder" was deemed to be UTS Testing of Stoneham. CP recommended approval of award to UTS Testing. Motion to approve the recommendation of Collaborative Partners for award of the required Construction Testing Firm, UTS Testing in the N. T. E amount of $50,000.00 to be invoiced T &M / Unit pricing per proposal. Motion Jon 2nd Joe Vote 6 -0 -0 7.54 Structural Peer Review 9/27/12 Collaborative Partners obtained pricing from several firms for the required Structural Peer Review. The "low bidder" was deemed to be DM Berg Engineering. CID recommended approval of award to DM Berg Engineering. Motion to approve the recommendation of Collaborative Partners for award of the required Structural Peer Review, to DM Berg Consultants in the amount of $3,600.00. Motion Chuck 2nd Joe Vote 6 -0 -0 7.55 Ground Breaking 9/27/12 Ground Breaking ceremony planned for 10 am on 10/18/12. DPF asked if anyone from PBC wished to speak. None volunteered. It was suggested that parking will be at a premium so car pooling is suggested. 7.56 Budget Update 9/27/12 Shawmut reports that current estimates ($33,825,200) are approx. 2.6 million over current budget. A Plan for getting project back to budget was presented and discussed. A list of VE items was included in the presentation which was reviewed It was decided to have a working group meeting with projct representative and PBC and School Comm. Representatives to review VE list. 7.57 Steel & Concrete Package 9/27/12 Shawmut requested approval of the steel & Concrete package that was recently bid. 4 steel bidders and 3 concrete bidders responded. Copies of responses distributed. Cost of steel work was $513,474 dollars over budget and Concrete was $54,204 dollars over budget. Concrete increase is attributed to 16 inch foundation walls actual over 12 inch walls assumed at time of budget development as well as costs of rebar, along with routine cost fluctuations. Steel costs attributed to increases in erection costs over what was assumed in budget, as well as an increase in number of steel pieces 467 (extra pieces) even though overall tonnage was down. Overall cost of steel package $5271,922. Shawmut does not see any gains to be made in VE process on steel and concrete, in actuality a delay may cause further increased costs. Motion to approve the recommendation of Collaborative Partners and Shawmut for award of the required Steel and Concrete package in the amount of $5,271,922 for the Estabrook School Project. Motion Eric 2nd Chuck Vote 6 -0 -0 7.58 VE Meeting 9/27/12 Monday (10/1/12) working group meeting to be focused on VE review for Budget control. DPF to coordinate with School representatives. 7.59 Excavation 9/27/12 Excavation was started and approx. 4 trucks per day are transporting soil to Hartwell Ave for top soil removal. Tree removal and retaining wall complete. Page 6 of 8