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January 4, 2013
<br />Dear Town Selectmen, Finance Committees, Moderators, Town Managers & Administrators:
<br />We are pleased to report that the MSBA sent us a letter on December 5, 2012 (Attachment 1) naming Skanska
<br />USA Building, Inc. Minuteman's Owners Project Manager, which takes us 213s of the way through Module 2 of
<br />the MSBA & MMRSD Project Timeline (Attachment 2). Previous to that Minuteman met all the pre - requisite
<br />requirements of Module 1.
<br />Under the direction of Mary Ann Williams, Project Executive, of Skanska USA Building, the Minuteman
<br />Building Committee will now complete the Designer Selection process and move on to Module 3 (Feasibility
<br />Study), and Module 4 (Schematic Design). This process is outlined below:
<br />The District and its team will collaborate with the MSBA to:
<br />• Document existing conditions, and clearly define existing building deficiencies
<br />• Establish design parameters based on review of the District's Educational Program (Plan)
<br />• Develop and evaluate options, and analyze problems and opportunities
<br />• Recommend the most cost effective and educationally appropriate solution
<br />The District, with the Design Consultant, will submit:
<br />• A Preliminary Design Program (PDP), which requires MSBA approval. The preliminary Design
<br />Program must include the process of collaboration, outcomes and documentation of support among
<br />stakeholders. Each option should satisfy the educational program and MSBA Guidelines, including
<br />efficiency and cost effectiveness.
<br />• A Preferred Schematic Report (PSR). The Purpose of the Feasibility Study is to explore potential
<br />solutions to recommend to the MSBA Board of Directors for their consideration and approval before
<br />approval to proceed with schematic design.
<br />An invitation from the MSBA to collaborate on a Feasibility Study is not approval of a project. The MSBA
<br />Board voted to issue an invitation to conduct a Feasibility Study for a Statement of Interest to identify and
<br />study possible solutions and, through a collaborative process with the MSBA, to reach a mutually- agreed
<br />upon solution. The MSBA has not approved a Project and the results of this Feasibility Study may or may not
<br />result in a Project approved by the MSBA.
<br />Each Feasibility Study varies due to specific requirements of scope, schedule, and cost. The State requires a
<br />Feasibility Study to look at range of options in order to qualify for reimbursement of funding from the
<br />MSBA. The MSBA has a rigid and prescriptive process, guidelines, time frame, and infrastructure.
<br />Project objectives under consideration include:
<br />• Provide learning environments designed for current and future educational programs with appropriate
<br />lighting, work space, noise controls, and ventilation.
<br />• Provide sufficient teacher workspace, meeting space, special classroom space, and a cafeteria/kitchen
<br />to support school operations.
<br />• Develop a design that is high in quality, energy efficient, cost - effective, and meets the needs of the
<br />educational program.
<br />758 Marrett Road, Lexington, MA 02421 T 781.861,6500 F 781.863.1747 TDO 781.861.2322 1 rninuteman.or8
<br />Serving Action, Arlington, Belmont, Bono n, Bvx Carlisle, Conca Dover, Lancaster, Lexington, Lincoln, Needham, Stow, Sudbury, r=tayiand and Weston
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