2012-06-28-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 28 June 2012 7.39 Collaborative Partners Project Update for 5/31/12 5/31/12 Presentation by CP on site logistics, enabling work. Shawmut reviewed site enabling work with options for cost deferments, i.e. retaining wall, fill and storm water near parking lot. CP discussed estimate review and will need Shawmut's numbers for 6/14/12 meeting. There is potentially up to 5 million in budget disparity to the current estimate numbers. TOL position is that we should not be looking to VE 5 million in program, the Design Team needs to identify why current estimates are different from schematic budget. A VE list should be generated but needs to be subject to discussion with User, and others. 7.40 Update for 6/14/12 6/14/12 $1,396,826 million in yes column after tonight's meeting- school department needs to firm up agreement with these items that affect the education program. Sandy discussed needing the list on 6/8 but never received it. Des. Dev. Package — budget, and VE list due 6/26/12. There will be a LEED checklist in package, we should know if these items effect the VE list. PBC needs a target date (7/20/12) to be complete with VE list and have good numbers. Discussion /concerns with Shawmut and continued services. MaryAnn has concerns about the process. Information was requested on 6/8 but was only received information on 6/14 at meeting. School Department needs to be an equal and prepared partner. Stick with Shawmut to a point certain at last meeting Shawmut was to give us 1 GMP @ 60% CD. If we chose to end further discussions with Shawmut we would have to give next CM an opportunity before we go to 149 bid. Meaning we give CTA a set to price and see if we get agreeable GMP. If not we go to a bid process. PBC directed Walsh to discuss with Shawmut the 2 million delta in soft costs below the line. Not 100% behind continuing to take out of schools with such a delta. 7/12/12 meeting decision on Shawmut. 7.41 Update for 6/28/12 6/28/12 Joe Riley handouts and talking points Update PBC on meeting with Shawmut and goals for 7/12/12 meeting. Discussion on need for Shawmut to focus in on estimate and find areas where costs can be brought to budget. • ** Shawmut needs to report to PBC on 7/12 with roadmap /revised estimate. ** • If we can Design /Bid/ Build and be on budget so how can Shawmut get us there if we stay 149A? • DDP wants decision by end of July. • *If we go 149 RFW thinks we go back to original schedule with completion in June 2014 and little to no float in schedule. • *DPF and Architect do not think we should wait on GMP after July 12 • We have option to go to CTA for GMP or go to D /B /B. Shawmut update on Budget • Currently Shawmut @ $34 million, VE tentatively accepted $1.4 million making Shawmut $32.6 million vs. budget of $31.1 million. • 6/19 -9/1 Site Enabling • 8/7- Labor Day Site Work bid +/- $2 million value • 8/21 -10/1 Concrete and Steel $3 -4 million value • 10/31 +/- Final CD's • 12/7- 12/14 Bid GMP 4 -5 weeks • Xmas get GMP • Demo $300,000, Abatement $900,000 need to solidify scope and get better numbers. • Continue to work @ unit prices • Continue to research market • Expand sub market to get best price • Write scopes of work for all sub prices to define price • Early coordination • End of August getting 60% CD and re- estimate to validate numbers coming in on pricing • By October Design Contingency is 0 • By December Construction Contingency drops from 2.5% to 2% • Shawmut back on 7/12 with formalized plan of above. Page 8 of 9