2012-06-28-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 28 June 2012 12/8/11 DPF advised that a strategy will need to be developed to use remaining available funds from current authorization to bridge gap of professional services at the conclusion of the study phase of the project to allow continued development of the project or subsequent phases until town meeting authorizes additional funding. 1/5/12 Proposals needed in advance of next meeting 1/19/12 Staff will work with Walsh to develop scope and fee documents for both Walsh and DiNisco and should have information by February 9 1h meeting 1/26/12 DPF working with RF Walsh to have information available for 219112 meeting. 2/9/12 Motion for DD fee, $434,000 for the designer and $45,000 for OPM full DD phase, divided into DD1 — schematics to 412112 town vote not to exceed available funds. After affirmative town vote balance of fees will be authorized. Motion: Jon Himmel 2 nd : Phil Coleman Vote: Unanimous 4/26/12 Motion to approve DiNisco Design Contract Construction Documents phase through Construction Administration and including Early Bid packages and Reimbursable exp. For a total contract not to exceed cost of $3,120,000 (previously approved amount $835,150 for schematic phase) which is within the guidelines approved by the MSBA. Motion: Jon Himmel 2 nd : Eric Brown Vote: Unanimous 7.20 RF Walsh Collaborative Partners Contract Extension 3/22/12 RF Walsh presentation on fee proposal for balance of project. Discussion of cost differences in OPM fee for 149 job vs. 149A job and responsibilities of each OPM staff member. PBC Suggest cost savings in combining Site Manager and Project Manager, RFW to evaluate and report back at next PBC Meeting. 3/29/12 RF Walsh presented an updated contract for services which combined PM and Site manager roles, bringing proposal from 4.5% to 3.73 %. Motion: To approve RF Walsh contract in the amount of $1,162,000. Motion: Peter Second: Dick Vote: 7 -0 4/26/12 Motion to amend 3/29/12 vote of OPM contract (originally approved at $1,162,000.), to include reimbursable expenses, cost estimates, and other services for a revised total contract value of $1,233,400. Motion: Jon Himmel 2 nd : Eric Brown Vote: Unanimous 7.22 Fuel source for Generator 1/5/12 Discussion on allowable fuel source, MB to follow up with fire department, for use of natural gas instead of diesel. 1/19/12 Have verbal from fire department that natural gas is okay, waiting for verification in writing. 7.23 Historical Commission 1/5/12 RFW and DDP will work with Historical Commission on any approvals necessary for demolition of existing Estabrook School 1/26/12 RFW meeting on 2/9 with Historical Commission. 7.28 Designer Update for 3/29/12 3/29/12 DDP advises that MSBA formally accepted Schematic Design Submission Final Grading plan due in from subs tomorrow Food Service meeting recently conducted to inform designers of project needs DDP presented a power point on overall updates, copy to file Discussion on Building Materials — more involved conversation will happen at working group meeting Page 5 of 9