2012-06-14-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 7.0 Estabrook Elementary 14 June 2012 7.11 CM at Risk Selection 1/5/12 Need Sub - Committee for CM @Risk selection which needs 2 members of PBC. PBC would like to know scheduling commitment needed for this sub - committee and to have this at next meeting. 1/19/12 Two or three meetings required along with submittal review. PBC discussed that Phil and Peter might be best candidates however each needs to confirm if they could be considered eligible to serve in this capacity. 1/26/12 Peter can not participate on Sub Committee, Phil will know next week. Chuck Favazzo and Joe McWeeney are able to participate. 3/22/12 Joe Riley outlined results of CM @Risk interviews. Three firms prequalified and 1 later withdrew due to scheduling and commitment charges. Rationale was discussed for CM at Risk Subcommittee recommendation for Shawmut over CTA. Motion to accept the recommendation of the CM @Risk subcommittee to rank the CM @Risk firms; Shawmut 1 and CTA 2 and enter into negotiations with Shawmut. Motion: Phil Coleman 2 nd : Chuck Favazzo Vote: 5 -0 Unanimous PBC agreed that Joe Reilly of Walsh and Pat Goddard would initiate discussions with Shawmut and report back at next PBC meeting. 3/29/12 Collaborative Partners (CP) reported back on fee negotiations with Shawmut and reviewed same with PBC. Included in conversation is level of staffing of Shawmut with personnel on site and management of the project. Proposal from Shawmut is currently proposed in excess of budgeted amount on MSBA 3011 form. Much discussion on cost for CM at Risk services and pro's and cons of Shawmut approach and staffing plan. Motion: Motion to negotiate Shawmut proposal down $200,000 further than current proposal without removing additional key staff, to support award of contract to Shawmut. Motion: Eric Second: Dick Vote: 7 -0 4/12/12 CP reported that continued negotiations took place and Shawmut had agreed to the further fee reductions and that contract language of a few items was being reviewed and would be made available for PBC consideration and award. 5/10/12 Contingency language has been resolved with pre approval to come from Pat Goddard. Overall Contract language for CM at risk agreement in to Town Counsel for his input and he will address the beginning of next week. 5/31/12 Discussed Shawmut contract. All agree to move forward with Site Enabling work as planned, but no further work until reconciliation of total project cost is completed. Motion to proceed with GMP #1 not to exceed $650,000 to be defined in Amendment #1 to the contract with Shawmut Design & Construction. Motion: Phil Coleman 2 nd : Peter Johnson Vote: 7 -0 7.16 Mosaic 12/1/11 There has been discussion about saving the Estabrook logo mosaic, so the construction of the mosaic is being tested for contaminants during December break. 3/8/12 No asbestos was found in the wall. Options are to replicate on a mural or move existing to new school. 6/14/12 Whereas an architectural appropriate location or process has not been found yet for the relocated mosaic so at this stage it's relocation is not in the budget, therefore PBC recommends dropping the relocation evaluation process at this time with no funding line in the budget for this work. 7.19 Contract bridge Page 4 of 8